Transfer Payment Administrative Modernization
Transfer Payment
Common Registration
System
User Manual
How to Request Access to Registration
V 3.0 March 2017
http://www.grants.gov.on.ca
Transfer Payment Administrative Modernization
Table of Contents
INTRODUCTION .................................................................................................................. 3
Purpose of this Manual.................................................................................................... 3
What is the Transfer Payment Common Registration (TPCR) System? ......................... 3
Getting More Information................................................................................................. 3
USER ROLE......................................................................................................................... 4
The Administrator ............................................................................................................ 4
An Associate User ........................................................................................................... 4
ACCESSING TRANSFER PAYMENT COMMON REGISTRATION (TPCR) ....................... 5
STEP 1 – Creating a ONe-key Account ............................................................................. 5
Overview ....................................................................................................................... 5
What is ONe-key? ......................................................... Error! Bookmark not defined.
Creating your ONe-key Account ................................................................................... 5
STEP 2 – Creating a Transfer Payment Account ............................................................ 10
REQUESTING ACCESS TO REGISTRATION .................................................................. 15
Registration Search ....................................................................................................... 15
Request for Access ....................................................................................................... 17
Access Request Confirmation ....................................................................................... 18
How to Request Access to Registration
Version 3.0
March 2017
Transfer Payment Administrative Modernization
INTRODUCTION
The Transfer Payment Common Registration (TPCR) system makes applying for
Ontario government funding easy and secure. With TPCR, organizations receiving
funding from multiple ministries will no longer be required to submit their profile
information more than once. TPCR connects organizations to other government funding
systems like Grants Ontario.
The Grants Ontario system enables you to apply for grants and view the status of your
applications. Together, the Grants Ontario system and TPCR offer an easy and secure
way for Ontarians to apply for and receive funding from the government. This is part of
the Government of Ontario’s commitment to modernize transfer payment administration.
Purpose of this Manual
This User Manual provides step-by-step instructions on how to:
1. Create ONe-key User ID and password
2. Create Transfer Payment Account to access Transfer Payment Common
Registration system
3. Requesting access to an existing registration
What is the Transfer Payment Common Registration (TPCR) System?
The TPCR is a system that enables:


Organizations to submit, update and maintain organization profile information
Ontario ministries to access organization profile information from a centralized
system
Getting More Information
For more information contact the Customer Service team:
Phone: 1-855-216-3090 or 416-325-6691
Email: [email protected]
The process of requesting access to a registration takes approximately 10
minutes
How to Request Access to Registration
Version 3.0
March 2017
3
Transfer Payment Administrative Modernization
USER ROLE
Note: The first person to register an organization automatically becomes an
Administrator for that organization. All other accounts for the same organization
will only be an Associated User
The Administrator
o
Is an individual who has the ability to:

Manage (own) transfer payment account, including organization and user
profiles under the TP Account

Manage profiles of other users, associated with the organization’s
registration

Review and approve/deny requests for access to the organization’s
registration

Create new registrations

View and Manage organization’s registration details
An Associate User
o Is an individual with at least one approved access to an organization’s profile,
and can:

Manage (own) transfer payment account, including own user profiles
under the TP account

View organization’s registration details (read-only)
How to Request Access to Registration
Version 3.0
March 2017
4
Transfer Payment Administrative Modernization
ACCESSING TRANSFER PAYMENT COMMON
REGISTRATION (TPCR)
STEP 1 – Creating a ONe-key Account
Note: IF you already have a ONe-key account, log into the Grants Ontario site
and proceed directly to STEP 2 – Creating a Transfer Payment Account.
Overview
Before you register in TPCR, your organization MUST have a ONe-key account.
Creating a ONe-key account is a one-time process.
What is ONe-key?
A ONe-key account is a single point of access to multiple services in the Ontario
Government. Creating a ONe-key account allows you to create a Transfer Payment
Account and access Transfer Payment Common Registration, Grants Ontario, and
other services.
Creating your ONe-key Account
1.1. Open your Internet browser.
 ONe-key does not work with all browsers. The following browsers are best:
 Microsoft Internet Explorer 7.x or higher
 Mozilla Firefox 19 or higher
 Google Chrome 27 or higher
Go to: http://www.grants.gov.on.ca
1.2.
1.3.
1.4.
The language page appears; select the language you wish to continue in.
The Grants Ontario homepage appears.
Select ‘Log In’.
How to Request Access to Registration
Version 3.0
March 2017
5
Transfer Payment Administrative Modernization
2. Read the information and scroll down then select ‘Click here to continue’.
The ONe-key Login page appears.
How to Request Access to Registration
Version 3.0
March 2017
6
Transfer Payment Administrative Modernization
2. Click Sign up now.
The ONe-key Account Registration page appears.
Note: Fields with a * beside them are mandatory and must be filled out in order to
proceed to the next step.
3. In the Create your ID and Password section:
3.1. Create a ONe-key ID.
Guidelines for your ID:
 The ID is limited to a minimum of 8 characters and a maximum of 100
characters.
 You must include a letter (a – z).
 Your ID is not case sensitive. Training1 is the same as TRAINING1
 You can include numbers.
 You can include an underscore (_).
3.2. Enter a password.
Guidelines for your password:
 The password is limited to a minimum of 8 characters and a maximum of 16
characters.
 Your password cannot be the same as your ONe-key ID.
 Passwords are case sensitive. Training1@ is not the same as
TRAINING1@
 It must include at least one UPPER CASE letter. (A-Z)
 It must include at least one lower case letter. (a-z)
 It must contain at least one number.
 It must contain at least one symbol such as ! @ #
 Must not contain spaces
How to Request Access to Registration
Version 3.0
March 2017
7
Transfer Payment Administrative Modernization
4. Read the Terms and Conditions of Use and Notice of Collections:
4.1. Click the checkbox beside “I accept the Terms and Conditions of Use and…”
5. Scroll down to the Password Recovery Info section
5.1. Click the security question down arrow. A list of questions appears.
5.2. Select one of the questions.
5.3. Type the answer to the question.
5.4. Repeat steps 6.1 to 6.3 for two additional questions.
6. Scroll down to the Optional ID Recovery Info section. Type your email address in
the space provided. Completing the information in this section will be helpful if you
forget your ONe-key login ID.
7. Click ‘Sign up’.
The Confirmation page appears (below).
How to Request Access to Registration
Version 3.0
March 2017
8
Transfer Payment Administrative Modernization
8. Click ‘Continue’.
Now you are ready to enroll for Transfer Payment Account/Grants Ontario!
IMPORTANT: If you close this window, you may access TPCR by going to the
ONe-key site and signing-in using the account you created OR, going directly to
the Grants Ontario site and logging in.
How to Request Access to Registration
Version 3.0
March 2017
9
Transfer Payment Administrative Modernization
STEP 2 – Creating a Transfer Payment Account
Once you have a ONe-key ID and password, you may create a Transfer Payment
Account by requesting for an enrolment ID and PIN.
1. From the Available Services list on the left panel, select All Services from A to Z
2. Click Transfer Payment Account/ Grants Ontario link on the screen below:
3. Select Request Enrolment Number from the screen below:
Note: DO NOT CLOSE THIS BROWSER. TWO separate emails will be sent to the
e-mail address you provided during the enrolment process. You will receive one
email with the Enrolment Number and another with the PIN.
How to Request Access to Registration
Version 3.0
March 2017
10
Transfer Payment Administrative Modernization
4. The Transfer Payment Common Registration system enrolment page appears, fill it
out and click ‘Submit’.
5. Click ‘Enrol’ on the next screen.
How to Request Access to Registration
Version 3.0
March 2017
11
Transfer Payment Administrative Modernization
Recieving Enrolment ID and PIN:
Check your email box. Below is an example of the email you will receive with your
Enrolment ID: (both English and French are included in the same email.)
BOTH the enrolment ID and PIN are required to enrol for Transfer Payment
Account/Grants Ontario.
EMAIL #1
EMAIL #2
How to Request Access to Registration
Version 3.0
March 2017
12
Transfer Payment Administrative Modernization
The Enrolment for Transfer Payment Account page appears.
6. From the email you received, type in the Enrolment Number, and click ‘Submit’ in
the next screen.
7. In the next screen type in the PIN (see previous page) and click ‘Submit’.
How to Request Access to Registration
Version 3.0
March 2017
13
Transfer Payment Administrative Modernization
8. The Terms and Conditions page appears. Read the Terms and Conditions to
access Transfer Payment Account/ Grants Ontario page and click ‘I agree’.
Notice that a Transfer Payment Account/Grants Ontario link has been added to
your My Services list. This is your link to accessing the Transfer Payment Common
Registration (TPCR) system.
9. Click the Transfer Payment Account/Grants Ontario link to proceed to register
your organization in the TPCR system.
How to Request Access to Registration
Version 3.0
March 2017
14
Transfer Payment Administrative Modernization
REQUESTING ACCESS TO REGISTRATION
Click Request Access to Registration
Registration Search
1. When creating a new registration, you will be required to perform a search to ensure
your organization has not already been registered.
2. You can search by either the Organization Legal or Operating Name or by CRA BN.
a. Type the Organization Legal or Operating Name
OR
If you know your organization’s CRA BN, select ‘I know my CRA BN’ and
entre your CRA BN
3. Click ‘Search’.
Note: Hovering over
will provide an elaborate explanation of the field.
How to Request Access to Registration
Version 3.0
March 2017
15
Transfer Payment Administrative Modernization
3. After reviewing the search result, check the radio button beside your organization
name and click ‘Request Access to Registration’
How to Request Access to Registration
Version 3.0
March 2017
16
Transfer Payment Administrative Modernization
Request for Access
1. Confirm this is your organization by reviewing the Organization Details.
2. To request access to this registration, fill in all fields and click ‘Confirm’.
 If this is not your organization, click the ‘Back’ button to return to the Registration
Search page. Conduct another search using different criteria.
If your organization is not yet registered in TPCR system then it will not appear in
the search results. (To create a new registration, please refer to the Create New
Registration User Guide).
How to Request Access to Registration
Version 3.0
March 2017
17
Transfer Payment Administrative Modernization
Access Request Confirmation
1. Review the Requestor Contact Information section and click ‘Done’


A notification will be sent to your TP account administrator(s) for approval.
Upon approval, an email will be sent confirming your access.
How to Request Access to Registration
Version 3.0
March 2017
18