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DSM Supplementary Document
Annex B to DSM Part 2:30 Classification and Protection of Official Information Applying Protective Marks to Official Information
Version
7
Optimised for
Screen; Print; Screen Reader
Releasable to
Public
Compliance
Requirements
Compliance requirements for this supplementary document are the same as for its parent
document.
Copyright
© Commonwealth of Australia 2010
July 2015
Amendment list
18
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Publication date
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This work is copyright. Apart from any use as permitted under the Copyright Act 1968,
no part may be reproduced by any process without prior written permission from the
Department of Defence. Requests and inquiries concerning reproduction and rights should be
addressed to Defence Publishing Services, Department of Defence.
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Applying Protective Marks to Official Information
1.
Where a protective marking is required it must [Auth:None] be clearly marked. In the context of verbal
briefings or discussions, the level of the brief or discussion must [Auth:None] be clearly stated.
Applying Protective Marking to Documents
2.
Protective markings must be in capitals, in bold text and of a minimum height of 5mm at the top and
bottom of each page. It is recommended that the protective markings are in red.
3.
If an existing document requires its protective marking to be overstamped, it is recommended that the
overstamping be in red.
Applying Paragraph Markings
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4.
It is recommended that individual paragraphs of a document be protectively marked. Where paragraph
markings are used, all paragraphs in the document must [Auth:None] be marked, this is to avoid the
situation where it is not possible to determine if a paragraph is unclassified or was missed in the
classification process.
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5.
The paragraph marking must appear in a consistent position on each paragraph throughout the
document. It is recommended that it is placed in brackets at the beginning of each paragraph. The protective
marking can be written in full or abbreviated. Classifications and DLM are abbreviated as follows:
TOP SECRET (TS)
b.
SECRET (S)
c.
CONFIDENTIAL (C)
d.
PROTECTED (P)
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a.
6.
e.
Sensitive:Cabinet (Cab)
f.
Sensitive:Personal (Pers)
g.
Sensitive:Legal (Legal)
h.
Sensitive: (Sens)
i.
For Official Use Only (FOUO)
j.
UNCLASSIFIED (U)
It is recommended that a paragraph marking key be used in all paragraph marked documents.
Protectively Marking Titles
7.
Where possible, it is recommended that the title of protectively marked information be
UNCLASSIFIED. If the title needs to be classified, the relevant protective marking is to appear abbreviated in
brackets after the last word of the title. To enable unclassified reference to such a document, it is
recommended the originator apply either an unclassified abbreviated title or reference number and date.
Annex B to DSM Part 2:30 Page 2 of 5
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Printed Graphic Material
8.
For maps, drawings and other printed graphic material the protective marking must be printed or
stamped near the map scale or drawing numbers as well as printed at the top and bottom centre of the
document. If the material is to be folded, the marking must remain visible after folding.
Security Classifying Annexes, Appendices and Covering Documents
9.
Sometimes the annex or appendix to a document requires a different security classification from the
document itself. If the annex or appendix has a higher classification than the principal document, the
document’s front cover must indicate that the document and the annex or appendix as a whole cover a
higher classification. For example:
Example:
CONFIDENTIAL-covering-TOP SECRET
Example:
UNCLASSIFIED-covering-PROTECTED
Example:
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10. If a summary or covering letter to a document does not require any security classification, or has a
lower protective marking than the document to which it is attached, the summary may remain unclassified or
carry a lower protective marking. However, it must indicate that it covers a document of a higher
classification.
UNCLASSIFIED-covering-CONFIDENTIAL.
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11. Documents with covers, such as books, pamphlets and reports, must show the protective marking on
the front cover, title page and rear cover. Any binding or fastening of pages cannot obscure the protective
marking.
12. Compilations of security classified information should be assessed against the criteria in this DSM part
to determine the appropriate classification. The security classification of a file or document must be at least
as high as the most highly classified information it contains.
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13. Large compilations of classified information, for example a collection of electronic records, may require
the application of higher or additional security controls than individual documents or pieces of information
within the compilation. This is because the business impact from the compromise of confidentiality, loss of
integrity or unavailability of the aggregated information would cause greater damage than that of individual
documents, see DSM Part 2:7 Business Impact Levels for further information.
Imagery
14. Photographs and film requiring security classification and their storage envelopes or containers must
carry a conspicuous protective marking. As well as having the protective marking on both sides of the
containers and spools, security classified imagery (including roll imagery, cine-film, video tape) requires a
protective marking in the title and end sequences to ensure projection of the marking for at least five
seconds for each. Photographic negatives should be marked so that the protective marking will be
reproduced on all copies made from that negative. The copies must be marked.
Presentations
15. Security classified presentations must be protectively marked. Each slide or screen is to be treated as
an individual page, as in a paper based document, and marked accordingly. Dot points may be marked as
per paragraphs. As well, the speaker’s notes in the slides may also contain classified information and must
be marked accordingly.
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Audio
16. For audio presentations and recordings, the level of protective marking must be clearly stated at the
beginning and end. The tape or other media and its container must be conspicuously labelled with the
appropriate protective marking.
Microforms
17. All microforms such as aperture cards, microfiche and microfilm containing security classified matter
must show the appropriate protective marking at the top and bottom centre of each frame. Containers and
envelopes must bear the appropriate protective marking. The protective marking must be visible without
projection on both cards and fiche, and microfilm must be prominently marked at the beginning and end of
each roll.
Electronic storage media and ICT equipment
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Policy for the marking of electronic storage media and devices is contained in:
a.
DSM Part 2:52 Portable Devices and Electronic Media;
b.
the Information Security Manual (ISM); and
c.
Cryptographic Controlled Items and some other High Assurance products have special labelling
requirements in order to maintain tamper evidence.
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18.
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Appendixes and Attachments
This appendix has not been publicly released.
Appendix 2
This appendix has not been publicly released.
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Appendix 1
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