Logistics Practices for
Dangerous Goods Compliance
Rail and Truck
CITT Webinar Series
Carrie Maxim, Specialist-Logistics Planning, NOVA Chemicals
July 27, 2016
Safety Moment

http://operationlifesaver.ca/

@olinational
When it comes to trains – STAY OFF! STAY AWAY! STAY ALIVE!
Focus Areas

Getting into the right mindset for TDG
 Supply
Chain Professionals are a critical part of ensuring
transportation compliance and safe delivery to destination

Shipping document essentials for rail and road

Setting-up for success in your role
Getting into the Right Mindset for the
Job

Shipping Dangerous Goods – How did I end up doing this? We all have
our own story.

A concurrent chemistry/law degree program would be an excellent
prelude to the CCLP designation for people handling dangerous goods.

Yet, here we are.

It’s Important work – we have to sweat the details...
Getting into the Right Mindset for the
Job cont’d

But….Navigating the regulations is difficult and time consuming.

Inverse relation: knowledge of TDG =

The word ‘imprisonment’ is in the Act (TP11547 Section 33)

Don’t be a Magikarp – Always Afraid

Find the right motivation: What’s yours?
Fear of TDG
Getting into the Right Mindset for the
Job cont’d
For me, it’s Other People. The health and safety of all people who come
into contact with my shipment motivates me to be sure my documents
are correct and our company processes ensure compliance through the
supply chain.

You have an impact on truck drivers, railroad employees, customers,
co-workers, first responders and communities.

The TDG Act and Regulations demand that we all “speak the same
language” so that we can work together and understand each other.
Stay Motivated to Do the Right Thing

Many external factors influence the success of your shipment

Derailments, highway accidents and equipment integrity, are often
out of your control

So, control what you can, because…
Accidents do happen…
Pictures removed.
Accidents Do Happen
Accidents Do Happen

Cont’d
Emergency Responders make decisions based on the information you
have provided on your shipping document and on your MSDS

A shipping document is one of the first and best places for responders
to get information to deal with fires or spills (they are trained to look
at it)

This is why YOU are a critical part of keeping everyone in the delivery
process safe and informed
Top Four Things to Check on Your
Shipping Document
1.
24 Hour # - Emergency Response Phone Number
2.
ERAP# & Activation Phone Number -EMERGENCY RESPONSE
ASSISTANCE PLAN
3.
Consignor’s Dangerous Goods Certification (effective July 2015)
4.
Dangerous Goods Description - In sequence with no additional
information interspersed / common to both Canada and US
i.
RESIDUE: Last Contained… (if applicable)
ii.
UN#
iii.
Proper Shipping Name
iv.
Class (Primary followed by subsidiary if applicable)
v.
Packing Group (if applicable)
24/7/365
Express in Roman numerals (I, II, III)
#1 - 24 Hour Phone Number
TDG Part 3.5 (f)

Must be answered 24 hours per day, 7 days a week, 365 days/yr

Capable of providing technical information to the caller

Call should not be terminated until the caller has been helped.

Company MSDS should be readily available to the person answering
the call

Best Practice: Have a form available to the person answering the call to
prompt them on questions to ask, data to collect

Best Practice: Practice, Practice, Practice through use of drills and training

Okay to have someone else call them back
#2 - ERAP & Activation Phone Number
TDG Part 7

Emergency Response Assistance Plan
What is it?

A plan that outlines what is to be done if there is an accident involving
certain dangerous goods. Includes telephone advice or travel to the scene
with specialized personnel and equipment.

Not required in the U.S. - Is uniquely Canadian

Not all substances require an ERAP.

Applies to Road and Rail modes.

Flammable liquids were added to ERAP list under recent Protective Directions, but
apply to Rail only.
#2 - Cont’d ERAP & Activation Phone Number
TDG Part 7
Cont’d

Once written, submit the plan to Transport Canada

Upon approval, they assign a number to your plan. Always show this number
and the corresponding activation phone number on your bill of lading when
you ship this particular material.

Example: ERAP #2-0038 Assigned by TC

Example: Activation Phone #1-800-xxx-xxxx Defined by you, part of your plan

Example:
#2 - Cont’d ERAP & Activation Phone Number
TDG Part 7

How do you know if your material is subject to an ERAP?

Part 7 and Column 7 of Schedule 1 of the Transportation of Dangerous Goods
Regulations (TDGR) prescribe the dangerous goods and the concentration or
quantity for which an ERAP is required.

www.tc.gc.ca

TDG Regulations (twice)

All Parts are listed

Followed by Schedules (at bottom)

Schedule 1
#3 - Consignor’s Certification
TDG Part 3.6.1

Became effective July 2015 in Canada. Matches 49CFR.

For loaded dangerous goods railcars and trucks:
#4 - Dangerous Goods Description
TDG Part 3

In this sequence with no additional information interspersed
i.
RESIDUE: Last Contained… (if applicable)
ii.
UN#
iii.
Proper Shipping Name
iv.
Class (Primary followed by subsidiary if applicable)
v.
Packing Group (if applicable)
Recommend Roman numerals (I, II, III)
A Little More Info…

UN = United Nations

9 Classes

Packing Group indicates danger level. PG I is Great, PG III is Minor

Must be determined through lab testing on flash point and IBP
Example: Residue Tank Car
Example: Bags of Dangerous Resin, 2
Line Items on one BOL
Example: Cdn Origin shipment destined
for U.S. Must include RQ’s if applicable
Setting Up for Success!
RAIL
Influence Beyond Your Scope of Control
Dangerous Goods Officers from two Class 1 Railroads in Canada said:

Check the shipping document against the railcar. Do the placards on the car
match what you put on the bill? What process do you have in place to verify
this? IBYSOC - Likely to involve other departments who inspect cars.

Have you tested your Emergency Response phone number? Does it work in the
U.S. and Mexico? It must if that’s where you’re shipping. Not in charge of
Emergency Response? IBYSOC – Ask responsible party to conduct a test.

The person answering the 24 Hr phone must be proficient. IBYSOC - Offer to
participate in and help design table-top drills or mock exercises.

When your customer returns the cars back to you, are they using the correct
TDG description for the Residue shipment? Do you audit this periodically?

Print out a copy of the bill before you offer the railcar for shipment – audit it
– before you submit electronically.
Setting Up for Success! TRUCK
A leading Canadian truck carrier specializing in Dangerous Goods said:

Include Shipper’s dangerous goods declaration

Provide an (M)SDS to the driver (Is it current?)

Product specific stewardship and a thorough review of all safety training that
is required

Pre-alert carrier that dangerous goods are being shipped

Sign and date the truck bill of lading

Supply dangerous goods placards. It is regulated that Shippers must provide
placards to carriers.
Setting Up for Success! TRUCK
Cont’d

Being a member of FAST/C-TPAT is recommended to assist with border crossing.
IBYSOC

Ensure customs documents are complete and ready for the driver upon
departure. Incomplete customs information may mean a delay whereby the
driver is forced to stop before entering the foreign country, or worse, is held up
in a customs compound. Is that where you want your load of dangerous goods to
sit?

“It’s smaller items like special instructions, dates and delivery times that we see
more issues with. We see things like …. Deliver at 8:00 am and then in a note it
says delivery hours are 9:00 am til noon. As carriers we always tell drivers to
thoroughly read the shipping document, and if the delivery gate number, or who
to contact upon arrival or any special instructions are not accurate this can
make things difficult for the driver.”
Logistics Professionals can increase or decrease transportation
risk for their companies.
Setting Up for Success!
Management of Change

New customer, new material, new employee, new TDG regulation ?

Changing business needs = changing logistics processes

Document, Document, Document
Setting Up for Success!
Know Your Resources
Get the 2016 EMERGENCY
RESPONSE GUIDEBOOK !

Free PDF or purchase printed copies

Firefighters and police use this book
– you should too.

https://www.tc.gc.ca/eng/canutec
/menu.htm
Table of Contents

Shipping Documents (Papers) Inside front cover

How to Use this Guidebook 1

Local Emergency Telephone Numbers 2

Safety Precautions 4

Notification and Request for Technical Information 5

Hazard Classification System 6

Introduction to the Table of Markings, Labels and Placards 7

Table of Markings, Labels and Placards and Initial Response Guide to Use
On-scene 8

Rail Car Identification Chart 10
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Road Trailer Identification Chart 12
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Globally Harmonized System of Classification and Labeling of Chemicals
(GHS) 14

Hazard Identification Numbers Displayed on Some Intermodal Containers
16

Pipeline Transportation 20

ETC
CANUTEC
https://www.tc.gc.ca/canutec/

CANUTEC is the Canadian Transport Emergency Centre operated by the
Transportation of Dangerous Goods (TDG) Directorate of Transport Canada.

The Directorate’s overall mandate is to promote public safety in the
transportation of dangerous goods by all modes. Established in 1979.

Free 24-hour emergency telephone service for Canadian consignors who wish
to use it(1-888-CAN-UTEC (226-8832) or 613-996-6666) on their dangerous
goods shipping documents.

A consignor must first register with CANUTEC and submit pertinent contacts
and Material Safety Data Sheets before receiving authorization to use
CANUTEC’s number. A registration package is available on CANUTEC’s website.

CANUTEC deals with approximately 1000 emergency situations yearly and
handles over 25 000 telephone calls per year.
CANUTEC
https://www.tc.gc.ca/canutec/
Cont’d

Who typically calls CANUTEC? Police, Fire and emergency responders.

Who answers the call at CANUTEC? Bilingual scientists specializing in
chemistry or a related field and trained in emergency response. The
emergency response advisors are experienced in interpreting technical
information from various scientific sources including Material Safety Data
Sheets (MSDS) in order to provide pertinent and timely advice.

How does CANUTEC help in an emergency?

CANUTEC DOES NOT GO TO THE SCENE OF AN INCIDENT
CANUTEC
https://www.tc.gc.ca/canutec/
Cont’d
How They Help:

chemical, physical and toxicological properties of dangerous goods;

possible product incompatibilities and stabilities;

health hazards and first aid measures;

fire, explosion, spill or leak mitigation techniques;

remedial actions for the protection of life, property and the environment;

isolation and evacuation distances;

donning of personal protective clothing and equipment and their decontamination
procedures;

coordination of communications with consignor, government or medical specialists;

quick access to a vast national and international resource network which includes
the industrial sector, emergency response teams, private response contractors,
mutual aid groups, federal and provincial response specialists and other
emergency centres; and

over 2 million Material Safety Data Sheets (MSDS).
Re-cap of Discussion

Getting into the right mindset for TDG
 Supply
Chain Professionals are a critical part of ensuring
transportation compliance and safe delivery to destination

Shipping document essentials for rail and road

Setting-up for success in your role
THANK YOU!