Parent/Student Handbook
THE GOOD SHEPHERD CATHOLIC MONTESSORI
SCHOOL HANDBOOK
TABLE OF CONTENTS
School Mission and Structure
Mission Statement ......................................................................................4
School Structure .........................................................................................4
Program Description ...........................................................................................5
Parent Education and Communication
Observations ..............................................................................................5
Parent Classroom Volunteers .....................................................................6
Parent Education ........................................................................................6
Parent-Teacher Communication .................................................................6
Non-Conference Communication……………………………………………. 7
Parent Participation Program .............................................................................8
Admission and Enrollment
Nondiscrimination policy .............................................................................8
Admission and Re-Enrollment ....................................................................9
Enrollment Procedure ................................................................................9
May Enrollment Day .................................................................................10
Promotion and Retention .................................................................................10
Tuition and Financial Aid
Tuition Payment Plans and Sibling Discounts ..........................................11
Financial Aid .............................................................................................11
Health and Safety
Emergency Information ............................................................................12
Immunization ............................................................................................12
Illness .......................................................................................................13
Communicable Disease ............................................................................13
Medication ................................................................................................13
Food Allergies………………………………………………………………….13
Child Abuse and Neglect ..........................................................................14
Emergencies and Emergency Action Plan ...............................................14
Incident Reports .......................................................................................15
Emergency School Closings .....................................................................15
Fire, Weather and Emergency Procedures...............................................15
Shelter-In-Place Procedures.....................................................................15
Asbestos Statement …………………………………………………………..16
Attendance, Arrival, and Dismissal
School Hours ............................................................................................17
Absence and Tardiness ............................................................................17
Car Arrival.................................................................................................17
Drop Off Procedure……………………………………………………………17
Dismissal ..................................................................................................17
Bus Transportation ...................................................................................20
Release of a Child to another Adult ..........................................................20
Early Dismissal .........................................................................................20
Change in Daily Transportation Plans ......................................................20
Vacations/Trips………………………………………………………………...20
Make Up Work…………………………………………………………………20
Discipline
Discipline Philosophy................................................................................21
Discipline Approach ..................................................................................21
School Code of Conduct ...........................................................................22
School Discipline Procedure…………………………………………….........22
Compliance with Ohio Dept of Ed Behavior Mgmt/Discipline Policy……..23
Dress Code
Dress Code for Boys ................................................................................25
Dress Code for Girls .................................................................................26
Lands’ End Uniforms ................................................................................27
Dress-Up Days .........................................................................................27
Spirit Days ................................................................................................27
Clothing Guidelines for Preschoolers .......................................................27
Other Policies
Birthdays...................................................................................................28
Field Trips .................................................................................................28
Things Brought to School .........................................................................28
Preschool Policies ....................................................................................28
School Policy on Political Issue………………………………………… ….. 28
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PARENT/STUDENT HANDBOOK
SCHOOL MISSION AND STRUCTURE
MISSION STATEMENT
The Good Shepherd Catholic Montessori is dedicated to providing an outstanding education to children
ages three to fourteen in a Catholic atmosphere faithful to the Magesterium of the Church. Using the
philosophy and techniques of the Montessori approach, including religious education through the
Catechesis of the Good Shepherd, our goal is to enable each child to develop as a well-integrated human
being: spiritually, intellectually, socially, physically, and emotionally.
SCHOOL STRUCTURE
The Good Shepherd Catholic Montessori is a non-profit corporation incorporated in the State of Ohio and
governed by a Board of Trustees. The Board hires the Principal who works with the Board to hire the
educational and administrative staff.
The Good Shepherd Catholic Montessori offers the following programs:
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Montessori Pre-Primary Program (Ages 3-6, Preschool-Kindergarten)
Preschoolers stay for a half-day morning session. Kindergartners remain for lunch and an
extended day enrichment program. We have three pre-primary classrooms, each with a lead
Montessori-trained, state-certified teacher and an assistant teacher.
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Full-Day Montessori Preschool Program (Ages 3 and 4)
Preschool students may remain at school until 3:00 p.m.
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Montessori Elementary Program (Ages 6-12, Lower and Upper Elementary)
Our two lower elementary classrooms serve children from first through third grades. Our upper
elementary environment serves children from fourth through sixth grades. Each elementary
classroom has a lead Montessori-trained, state-certified teacher and an assistant teacher.
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Montessori Middle School Program (Ages 12-14, Seventh and Eighth Grades)
The middle school program serves adolescents in seventh and eighth grade. One full time
Montessori-trained teacher and two part time teachers are supported by specialists in various
disciplines.
The preschool and grade school programs are licensed by the Ohio Department of Education (ODE).
The Good Shepherd Catholic Montessori operates under a non-public school state charter issued by the
ODE. Classroom teachers are certified through the State Department of Education, and have Montessori
certification one of several certified Montessori training centers.
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PROGRAM DESCRIPTION
“To Grow in Wisdom and Stature Before God and Men” (Luke 2:52)
The Good Shepherd Catholic Montessori is dedicated to helping children “grow in wisdom and stature
before God and men.” It interweaves three basic components in order to work towards this goal:
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The Catechesis of the Good Shepherd
The Montessori educational approach
An active program of parent education and participation.
A description of these components is included in the Parent Information Booklet that is sent to
prospective parents. This is available in the school office or on the school web site.
PARENT EDUCATION AND COMMUNICATION
Summary: Parent Education and Communication
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Initiate communication with the appropriate staff member at the appropriate
level.
At least one parent must attend fall and winter parent-teacher conferences.
At least one parent must sign and return first- and second-trimester progress
reports.
At least one parent is required to attend curriculum nights and parent education
evenings; and to observe their child at school before or after each parentteacher conference.
Parent volunteers must attend a training session with the teacher prior to
volunteering in the classroom.
School personnel will respond to parent communication (phone message,
written note, email message) within 48 hours of receipt
The Good Shepherd Catholic Montessori actively encourages parent participation through a parent
education program and frequent opportunities for parent involvement both in and outside the classroom.
This takes place through:
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Parent Education Evenings and Parent Montessori Journeys that build parents’ understanding and
support of the school’s philosophy and methods.
Curriculum Nights with teachers, to gain a clear picture of what your child does during the school day.
Parent-Child Evenings¸ when parents can work together with their child in the classroom.
Religious Celebrations that draw the school community together in worship
Social Gatherings that draw the community together in fellowship.
Parent Observations of their child at school that deepen parents’ understanding of their child’s school
experience and the educational approach they have chosen.
Parent Conferences, scheduled formally twice per school year.
Parent Participation in the classroom, probably the most effective way to increase parental
appreciation of the child’s school experience.
A PTO that enlists active parental involvement in a number of school affairs.
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OBSERVATIONS
Parents are welcome to visit their child’s classroom for purposes of observation. When scheduling a
formal observation, we ask for prior notice. Your child’s teacher will provide suggestions and guidelines
as to how to make your observation as good an experience as possible.
PARENT CLASSROOM VOLUNTEERS
A parent classroom volunteer commits to a regular schedule (weekly or bi-weekly) of helping in the
classroom. The classroom volunteer receives guidance from the teacher as to how to assist in the class.
He/she must attend a training session with the teacher prior to volunteering in the classroom.
Serving as a classroom volunteer is the best way to understand how the classroom operates and how the
children learn in their environment.
PARENT EDUCATION
At least one parent is required to attend our parent education evenings; to attend two parentteacher conferences during the school year; and to observe their child at school prior to at least
one parent-teacher conference. This requirement is intended to build parent-school partnership in
behalf of the child by facilitating communication and by helping parents to deepen their understanding of
the school’s mission, philosophy, and methods of education.
PARENT TEACHER COMMUNICATION
Levels of Communication
Parents are encouraged to bring questions, comments, and concerns to the appropriate staff
member. It is very important to begin the communication process with the appropriate person at
the appropriate level. Parents should not go to a “higher level” before speaking and consulting
with the appropriate staff member.
Concerns about a child’s classroom behavior or performance should initially be addressed to the
classroom teacher. If the concern persists, the parent(s) may contact the Principal. Concerns about an
aspect of the overall school program should be addressed to the Principal. If the concern persists,
parents may contact a member of the Board of Trustees.
The Good Shepherd Catholic Montessori preschool program is licensed by the Ohio Department of
Education, Early Childhood Division. For any licensing complaints or concern, parents may call that office
(1-614-431-0351). Licensing questions or concerns may also be addressed to the ombudsman (1-888222-4173 or 1-614-728-6699).
School personnel will respond to parent communication (phone message, written note, email
message) within 48 hours of receipt.
Progress Reports
Individual Progress Reports are compiled for each child by teachers to keep parents informed about the
child’s schoolwork. They are sent home at the end of each trimester. The Progress Reports track the
child’s work habits and his/her acquisition and development of concepts and skills in all areas of the
school’s curriculum. Written comments by the child’s teacher further highlight the child’s interests,
strengths, and areas for improvement. Parents must sign and return the first and second trimester
progress reports.
Parent Teacher Conferences
Two conference times exist at The Good Shepherd Catholic Montessori, in the fall and the winter. This is
your primary opportunity, as a parent, to communicate all challenges, concerns, or ideas regarding your
child and his/her school experience. We have included in this handbook a form called Optimizing Your
Conference form to assist you in this process. In an ideal situation, all parents would forward this form to
their teacher one week prior to conference. At least one parent is required to attend parent-teacher
conferences.
Parents are able to sign up online for teacher conferences. Please be prompt with the time you sign up
for and realize that teachers cannot exceed the conference time per child. If you are late, your overall
time will be reduced by that amount.
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Non-Conference Communication
We realize that in between conferences issues may arise regarding your child’s performance or
experience at school. Out of respect for the teachers’ planning time, never expect an unannounced
meeting to occur before, during, or after school.
We ask parents to discern if the concern should be recorded on the Optimizing Your Conference form or
whether it warrants written communication at this stage. If you determine that your concern cannot wait
until the next scheduled conference, please utilize the following guidelines:
Step 1: Notify the teacher involved with your concern via email or a written note. It is critical that you
state the nature of your concern
Step 2: Within 48 hours of receipt of your email or note, the teacher will respond to your concern. The
teacher will try to address your concern in writing. If resolution cannot be achieved, the teacher will
forward the concern to the principal. If the teacher determines an emergency meeting is necessary, per
the guidelines below, he/she will notify the parents to set up a meeting.
Justification for an Emergency In-Person Meeting
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Personal family loss or illness
Behavioral/emotional challenges
Dramatic decrease in performance
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PARENT PARTICIPATION PROGRAM
Summary: Parent Participation Program
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Each family must sign up for a minimum of ONE Coordinator position listed in the
parent volunteer needs packet distributed in May.
Each family is required to sign up for 3 additional shifts/jobs at events, throughout
the year.
Families sign up for at least one listed position each May or upon enrollment.
Other opportunities to work events are posted closer to the event date or as datespecific needs arise.
Volunteers who regularly work with children (more than one hour per month) must
attend VIRTUS training session and have a background check with
Selection.com.
Parent participation is an important part of the The Good Shepherd Catholic Montessori culture. It
strengthens the parent-school-child relationship, provides important services that support the GSCM
mission, and helps to control tuition costs.
Our parent participation policy is as follows:
1. Each family is required to sign up for and complete the tasks associated with a minimum of ONE
position listed in the volunteer needs packet. Individuals who fulfilled a particular role in the
previous year get first choice to continue in that position. Remaining positions are filled on a first
come, first serve basis each May.
2. Each family is required to sign up for 3 additional shifts/jobs at events throughout the year. At
least one shift must be associated with a fundraising event (e.g., Gala, Walkathon). Signups for
these positions are online. Families can signup in May or throughout the year, as long as they
partcipate in at least 3 shifts/tasks over the school year. Additional online signups will be posted
and advertised closer to each school event or as date-specific needs arise.
GSCM has been blessed with an incredibly active parent community and we are proud to say most
families exceed this expectation! Parents who already volunteer in a capacity that is not listed on
our volunteer form may write this in on the Volunteer Sign-Up Form when they sign up. This will
help the Board to continue to identify the many volunteer capacities that parents already take on at our
school.
The Good Shepherd Catholic Montessori follows the VIRTUS program issued by the Archdiocese of
Cincinnati. Volunteers with regular contact with children (i.e., one or more hours per month) must take a
VIRTUS training class and must complete an online background check with Selection.com.
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ADMISSION AND ENROLLMENT
Summary: Admission and Enrollment
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2.
Current students must re-register each year.
Re-enrollment is guaranteed during the Priority Registration Period only.
NONDISCRIMINATION POLICY
The Good Shepherd Catholic Montessori admits students of any race, color, nationality, ethnic origin,
disability, and religion to all the rights, privileges, programs, and activities generally accorded or made
available to students at the school. It does not discriminate on the basis of race, color, nationality, ethnic
origin, disability, and religion in administration of its educational policies, admissions policies, scholarship
and loan programs, and athletic and other school-administered programs. The Good Shepherd Catholic
Montessori recognizes that it is unlawful for the school to discriminate in the enrollment of children upon
the basis of race, color, ethnic origin, religion, sex, disability, or national origin.
ADMISSION AND RE-ENROLLMENT
Parents interested in enrolling their child in The Good Shepherd Catholic Montessori should make an
appointment to visit the school. Typically, this introductory visit takes place during a school tour. At that
time, the principal will describe the school program to the parents and answer any questions they may
have.
New students may apply for admission at any time. A non-refundable $50.00 application fee must
accompany applications from new students. If applying for more than one student at the same time only
one $50 application fee is required. If applying for a sibling of a current student, application fee is $25.
Applications will be dated at the time they are received, and a determination of admission will be made
following the Priority Registration Period.
A Priority Registration Period will be established each year, typically during the months of January and
February. The dates of the Priority Registration Period will be announced in the weekly school
newsletter. During this time, children will be admitted according to the following criteria:
1. During the Priority Registration Period, enrollment priority will be given to returning students and their
siblings. No priority will be given after the Priority Registration Period ends. The Good Shepherd
Catholic Montessori believes that it is fundamentally important to the Montessori model and to the
dynamic of the school to enroll students beginning at age 3. Thus, the following priorities will be
given within the priority enrollment period:
a. First priority will be given to enrolled students and any 3-year old siblings.
b. Second priority will be given to 4- and 5-year old siblings with previous (other) Montessori
experience.
c. Third priority will be given to 4- and 5-year old siblings without prior Montessori experience.
For example, if 4 spaces are available for new incoming 4-year olds, and 7 apply, those
applicants coming from another Montessori program would have priority over those
applicants coming from a traditional preschool or no prior schooling experience.
d. No priority will be given to siblings who wish to enter the primary school (grade 1 and up)
without prior Montessori experience.
2. After the Priority Registration Period, enrollment will be open to all children, with priority given to
applicants with prior Montessori experience.
3. The school reserves the right to balance its classes by age and gender.
All continuing students must re-register each year. Returning students do not pay the application fee.
Children entering kindergarten must be five years old by September 30 of their kindergarten year.
Children must be toilet-trained before beginning preschool. Children entering the preschool must be
three years old by September 30 of the current school year, or receive permission from the director if their
birthday falls after September 30.
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ENROLLMENT PROCEDURE FOR NEW STUDENTS
The enrollment procedure involves the following steps.
1. Prospective parents visit the school and meet with the Principal.
2. The parent submits an application with a non-refundable $50.00 application fee.
3. For children entering kindergarten through eighth grade:
a. The child’s teacher from his/her previous school submits a “Teacher Reference Form.”
b. The child visits the school. This visit may take the form of an after-school meeting/interview
with the teacher, or a during-school visit to the class.
4. For children entering first through eighth grade: The parents provide school records from the
previous three years, including progress reports, test scores, and other information.
5. The parent is notified regarding the child’s acceptance via a letter of acceptance.
6. To enroll, the parent submits a $315.00 deposit. This deposit holds the child’s place and is applied
towards the registration and the upcoming school year’s tuition. It is nonrefundable.
7. Upon enrollment, the family returns a tuition contract, which is binding for the upcoming school year
unless the family moves out of town.
New Student Visits: In August, the classroom teacher will schedule a classroom visit for children new to
the school. This visit provides an opportunity for the child to visit the school with his/her parent(s) and to
meet the teacher and see the classroom before the school year begins. This takes place the week
before school begins. The purpose of these visits is to introduce both the teacher and classroom to the
child in a comfortable fashion so that the child has a smooth experience entering school.
RE-ENROLLMENT PROCEDURE FOR EXISTING STUDENTS
All continuing students must re-register for the upcoming school year. Returning students do not pay the
application fee. The re-enrollment procedure for returning students involves the following steps.
1. Existing students are guaranteed re-enrollment in the school if they re-register within the Priority
Registration Period. Students who re-apply after the Priority Registration Period ends are no
longer guaranteed enrollment for the next school year.
2. To re-enroll, the parent submits a re-enrollment contract along with a $315.00 deposit for the
upcoming school year. This deposit is applied towards the registration fee and the upcoming
school year’s tuition. It is nonrefundable. The tuition contract is binding for the upcoming school
year unless the family moves out of town.
3. In May, begin tuition payments for the upcoming school year.
PROMOTION AND RETENTION
In a Montessori program with multi-age groupings, certain “rites of passage” require consideration of the
child’s readiness to move to the next level. These include:
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Passage from pre-school to kindergarten
Passage from kindergarten to lower elementary (entering 1st grade)
Passage from lower elementary to upper elementary (entering 4th grade)
th
Passage from upper elementary to middle school (entering 7 grade)
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Passage from middle school to high school (entering 9 grade)
The child’s readiness to advance to the next level is viewed from a developmental rather than a purely
chronological point of view. Each environment is geared to a developmental stage of childhood, and the
primary aim is to match the child’s developmental needs with the nature of the Montessori environment.
In determining the optimal environment for the child, parents and school staff must consider the following
developmental qualities:
a. Cognitive development, including academic skills
b. Social maturity
c. Emotional maturity
d. Physical maturity
Although a child may be chronologically expected to progress to the next level, developmental signs may
indicate that an added year at the child’s current level is the best match for the child’s needs. If a teacher
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feels that this added year may be in the child’s best interest, she will discuss this with parents at the fall
conference. Then, the parents and teacher will carefully encourage and monitor the child’s development
through the ensuing school year. This will be done in light of lists and descriptions of developmental traits
and academic skills required for successful progression to the next level of education.
Indicators of the child’s proper placement will include: classroom assessment; teacher observations; the
child’s success with didactic materials and learning experiences in the classroom; anecdotal records;
attendance; standardized tests and other formal assessment measures. In February, a final decision will
be made regarding the child’s placement for the subsequent school year. (In some cases, depending on
enrollment considerations, this decision may be delayed until later in the spring.)
For students in grades 4 through 8: A student who fails two or more core academic subjects (language
arts, mathematics, history, and science) for the year will not be promoted to the next grade. A cumulative
year-long score of 69% or less constitutes a failing grade. The student may participate in summer
tutoring and if adequate learning is indicated, may be promoted. The content, duration, and instructor(s)
for summer tutoring must be pre-approved by the principal and teaching staff, and the school will evaluate
student progress at the end of the summer tutoring period. Promotion will be contingent on this
evaluation. A student with a cumulative failing grade in one subject will be required to have summer
tutoring in that subject, but promotion is not contingent upon evaluation.
The final decision as to the grade level assignment of the student will be determined by the principal in
collaboration with the teacher.
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TUITION AND FINANCIAL AID
Summary: Tuition and Financial Aid
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4.
Payment plans include yearly payment, two semester payments, or twelve
monthly payments.
The signed tuition contract represents a legal obligation to pay the full amount of
the year’s tuition.
Sibling discounts: 10% for second child; 20% for third and subsequent children.
Financial aid applications for the next school year are due by mid February.
TUITION PAYMENT PLANS AND SIBLING DISCOUNTS
Upon acceptance to the school, parents should choose one of three tuition payment plans:
1. Payment in full by July 1.
2. One half the tuition paid by July 1, the balance paid by January 1.
3. Twelve monthly payments, payable by the 1st of each month, starting May 1 and ending April 1.
The signed contract represents a legal obligation to pay the full amount of the year’s tuition. That
obligation is not affected by the withdrawal of the child from The Good Shepherd Catholic Montessori
unless one of the following occurs:
1. The family moves from the Greater Cincinnati area and provides advance written notice of the
withdrawal.
2. It is the judgment of the Director, based on medical information submitted to him or her, that the
parent or child has become permanently incapacitated.
3. It is the judgment of the Director that the child should no longer attend the school.
Bills are payable by the first of each month. A $25.00 late fee will be applied to tuition payments that are
more than fifteen calendar days late. A fee of $25.00 will be charged for a check returned unpaid by the
bank for any reason. All tuition must be paid in full by April 20 of each school year. After that time, we
will not reserve space for the following school year for families with outstanding financial obligations.
The Good Shepherd Catholic Montessori offers a 10% tuition discount for the first sibling simultaneously
enrolled at the school and a 20% tuition discount for all other siblings. All students must pay the
registration/materials fee.
FINANCIAL AID
The Good Shepherd Catholic Montessori offers a financial aid program to all current and incoming
students. Parents must submit a financial aid application to the Private School Aid Service by midFebruary (the precise date is announced each year). In March, The Good Shepherd Catholic Montessori
will notify parents of the amount of aid (if any) they will receive from the school for the upcoming school
year. To apply for financial aid, new families must have submitted an enrollment application for their
child. However, a registration fee and tuition contract are not required to apply for financial aid.
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HEALTH AND SAFETY
Summary: Health and Safety
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In case of threatening weather, please check Channel 12 Internet,TV, and
radio announcements, check your email for an announcement from the
school, or subscribe to Remind 101 test messaging (www.remind101.com) for
the status of The Good Shepherd Catholic Montessori.
Emergency Transportation Authorization forms must be current. Please call the
office with any changes (cell phone numbers, addresses, work numbers, etc.)
A child who has been ill should not return to school until he/she has been free of
fever without aspirin, Tylenol, etc., for at least 24 hours
When a child has been observed with signs and/or symptoms of illness, he/she
will be isolated from the other children
To administer non-prescription medication, parents must submit a signed
medication form.
To administer prescription medication, parents must submit a medication form
signed by the child’s physician.
The Good Shepherd Catholic Montessori follows the policies, procedures, and
recommendations of the Decree on Child Protection of the Archdiocese of
Cincinnati. A copy of the decree is available in the school office for parent
review.
An incident report is given to the parent within 24 hours of the incident if the
injury was not serious. If the child has been hurt seriously, the parent is
contacted immediately and an incident report is given to the parent within 24
hours.
The school’s emergency action plan is posted in the school office and in each
classroom, and is available for parent review at all times.
EMERGENCY INFORMATION
Each child must have on file a completed Emergency Transportation Authorization Form, with addresses
and phone numbers for parents and other adults. If you have any changes in emergency numbers
during the school year, please contact the school. It is vital that we always have current emergency
information.
IMMUNIZATION
According to Ohio law, “No pupil shall be admitted to school, unless such pupil has presented written
evidence that he/she has received, or is in the process of receiving immunization against polio, rubella
(regular measles – 10 day), diphtheria, pertussis (whooping cough), tetanus, and rebella (German
measles).”
An immunization record, signed by the child’s physician, must be kept on file at school. A student new to
the school has fourteen days to comply with the law. Exceptions are taken under special consideration
with required documents signed by the parent/guardian.
ILLNESS
Please do not send your child to school on days when any of the following symptoms are present: rash
(other than localized diaper rash); deep or persistent cough; discharge or discolored or profuse amount of
mucous from nose; diarrhea; vomiting; sore throat; symptoms of conjunctivitis (pinkeye). A child who
has been ill should not return to school until he/she has been free of fever without aspirin,
Tylenol, etc., for at least 24 hours.
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If a child becomes ill during school, we will telephone a parent to pick the child up. This pick up needs to
be done as soon as possible, for the health and comfort of your child as well as the well-being of the other
children. If we are unable to contact the child’s parent(s), we will contact those listed as emergency
contacts on the child’s emergency medical card. If the child’s condition worsens and/or becomes
dangerous, we will call 911 for transport to the nearest hospital, then contact the parent to meet us at the
hospital. No child will be left unattended for any period of time.
The school will care for “mildly ill” children (e.g, children with a mild runny nose).
COMMUNICABLE DISEASE
The Good Shepherd Catholic Montessori adheres to the following policies of the Ohio Department of
Human Services concerning the management of communicable disease (#5101:2-12-50).
A staff person trained to recognize the common signs of communicable disease or other illness will
observe each child daily as he/she arrives at school. If a child is observed with signs or symptoms of
illness, the school will immediately notify the parents or guardians.
A child with any of the following signs or symptoms of illness will be immediately isolated and the parents
notified to pick the child up from school: diarrhea; severe coughing; difficult or rapid breathing; yellowish
skin or eyes; conjunctivitis; untreated infected skin patch(es); unusually dark urine and/or grey or white
stool; stiff neck; unusual spots or rashes; sore throat or difficulty in swallowing; temperature above 100°
F.; vomiting; evidence of lice, scabies, or other parasite.
When a child has been observed with signs and/or symptoms of illness, he/she will be isolated from the
other children. The child will be provided a cot and a blanket and isolated in a designated area until the
parent can pick him/her up. The parent will be notified immediately. The child will be within sight and
hearing of an adult. No child shall be left alone or unattended.
In the event of exposure to a communicable disease or parasite (such as lice), parents will be notified by
notices sent home.
MEDICATION
Rules for administration of prescription and non-prescription drugs:
1. Parents/guardians should request that whenever possible, doctors prescribe that medication be given
to students at times other than school hours.
2. If medication must be given during school hours, parents/guardians are encouraged to come to
school and administer the medication.
3. In the event that medication must be administered to a student by someone other than a qualified
doctor, private nurse, or the student's parent/guardian during normal school hours, or while the
student is on school premises, participating in or attending school functions, the following procedure
must be followed:
4. Written request must be obtained from the parent/guardian before school personnel may administer
any medication. In the case of prescription medication, this request must also be signed by the
child’s physician. The request must include instructions as to name of medication, dosage, time,
and duration of medication, and possible side effects. An authorization/release form is included at the
end of this handbook. A faxed copy may be accepted from the physician. When medication is to be
administered for two weeks or more, a hard copy must also be sent in.
5. Prescription and non-prescription medication must be in original containers (child proof) and have an
affixed label including the student’s name, name of medication, dosage, route of administration, and
time of administration.
6. All medication to be taken by students will be locked out of children’s sight and reach.
7. A school staff person will administer or dispense the medication to the child according to the parent’s
instructions. In the case of prescription medication, the doctor’s instructions are required.
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8. Parents should either bring the medication and signed permission forms to school themselves or
send them with a responsible adult.
At no time may children administer their own non-prescription medication, including cough drops, or keep
these items in backpacks or lockers.
FOOD ALLERGIES
Food allergies can be life threatening. The foods most likely to cause allergic reactions are peanuts, tree
nuts, dairy products, eggs, wheat and shellfish. Peanut and tree nut allergies are becoming more
common and severe. School policies regarding food allergies are as follows:
·
Air-Borne Allergies
The school is not equipped to serve children with severe, life-threatening air-borne allergies.
·
All-School Events
No products containing peanuts or tree nuts will be served at all-school events. The school will
communicate this to the broad community, staff, volunteers, and event organizers through various
measures (newsletter, individual instructions and memos, standing planning and implementation
instructions for events, etc.).
·
Pre-Primary Program (Preschool/Kindergarten)
The Pre-Primary program is “nut-free”. No nut products are permitted in pre-primary classrooms
for classroom snacks, celebrations, or individual lunches and snacks. The teacher will
communicate this to the class community before the start of the school year.
The family of a child with other food allergies, such as dairy, eggs, wheat, etc., will need to
provide snack and special foods for classroom celebrations for their child. The family and teacher
will work together to develop a plan and avoid exposure to these foods that may be present in the
classroom.
·
Elementary and Middle School Programs
The elementary and middle school programs are not “nut-free” and do not prohibit foods such as
dairy, wheat, etc. in student lunches. Parents, staff, and students work together to manage the
student’s allergy needs and maintain a safe environment for the student. Special foods may be
stored at school for use during celebrations.
If a child has a serious food allergy, the following guidelines are intended to reduce the risk of accidental
exposure to allergens:
1. Complete a Food Allergy Action Plan. This will be available for the classroom teacher, the front
office, substitute teachers, and specials teachers..
2. Discuss the situation with the classroom teacher(s) prior to the start of school. Determine what
precautions (e.g., seating at a ‘nut-free table’) are needed to prevent exposure to allergens.
3. If an Epi-Pen is prescribed for your child, please make sure one is available at school along with
the proper forms to authorize school personnel to store and administer this medication.
4. Educate your child about managing his/her allergy at school.
5. Instruct your child to only eat snacks that he/she brings from home.
CHILD ABUSE AND NEGLECT
The administrator and each employee of the school are required under Section 2151.421 of the Revised
Code to report their suspicions of child abuse or child neglect.
State law states, “Certain professionals, identified in Section 2151.421 of the Ohio Revised Code, are
mandated to report any child they suspect may be, or is at risk of being, abused or neglected. If they fail
to report, they could be found guilty of a fourth-degree misdemeanor and be liable for civil damages.
Those required to report suspected child abuse and neglect include: … day care personnel, school
authorities, school teachers…”
The Good Shepherd Catholic Montessori follows the policies, procedures, and recommendations of the
Decree on Child Protection of the Archdiocese of Cincinnati. A copy of the decree is available in the
school office for parent review.
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EMERGENCIES AND EMERGENCY ACTION PLAN
Our school has collaborated with local fire chiefs to develop an emergency action plan. This plan includes
recommended safety procedures for a variety of situations, including: hostage/kidnapping; earthquake;
lockdown; shelter in place; smoke, fire, or explosion; utility emergency; guns/weapons; tornado/severe
weather; bomb threat; and evacuation procedures. It is posted in the school office and in each classroom,
and is available for parent review at all times.
A staff member trained in first aid is present with children at all times. In case of accidents or an
emergency the following steps will be taken:
1. First aid will be administered
2. The child’s parent(s)/guardian(s) will be contacted.
3. The child’s emergency transportation authorization form will be checked.
4. If the emergency transportation authorization form permits and it is necessary, the child will
be transported to the appropriate hospital.
In the event of a medical emergency, 911 will be called and your child will be transported, with prior
written permission on file (Emergency Transportation Authorization) to the nearest hospital or
emergency facility.
Please be aware that in cases of extreme or life-threatening emergency, if there is not permission
to transport on file and if proper custodial guardian(s) cannot be reached, local police authorities
will be contacted and the child will be placed in policy custody so that emergency services can
proceed.
INCIDENT REPORTS
Incident reports are filled out for any child who is hurt (minor or major injury) at school or on a field trip, or
for any incident relating to any safety issue, including any incident necessitating the administration of
Syrup of Ipecac or the emergency transportation of a child. The report is given to the parent within 24
hours of the incident if the injury was not serious. If the child has been hurt seriously, the parent is
contacted immediately and an incident report is given to the parent within 24 hours.
EMERGENCY SCHOOL CLOSINGS
In case of threatening weather or other emergency school closings, please check Local 12 internet, TV,
and radio media sources for the status of The Good Shepherd Catholic Montessori.
FIRE, WEATHER, AND EMERGENCY PROCEDURES
There will be a monthly fire drill. Tornado drills will be conducted during tornado season (February-May).
A school safety/lockdown drill will be conducted by December 1 of each school year.
A fire emergency and weather alert plan which explains the action to be taken, evacuation routes and
staff responsibilities in case of fire emergency and weather alerts is posted in the classroom.
SHELTER-IN-PLACE PROCEDURE
A “Shelter-in-Place” procedure would be used to protect children from the threat of a chemical or biological
emergency. This procedure was developed by national and local emergency management agencies. We
may be asked to “Shelter-in-Place” if a hazardous material has been released to the air and there is not
enough time to safely evacuate. This protective action is designed to minimize exposure to potentially
harmful materials in the air.
When local authorities signal the need for a “Shelter-in-Place,” all students and staff will assemble in a
safe place in our building. If necessary, damp towels will be placed in the cracks under doors, and
windows will be taped shut. From inside the building, school administrators will monitor radio or television
until local authorities direct them that it is safe to release the students.
In the event of a chemical or biological emergency, please adhere to these guidelines:
1.
Ensure your own safety first. You will not be able to help your child if you expose yourself
to the chemical or biological threat.
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2.
3.
4.
5.
6.
7.
Do not come to the school. Your children are “Sheltered-in Place.”
Do not call the school. It is likely you would reach only a voice mail message, as
personnel will be attending to the needs of the students and working with authorities.
To communicate with parents, we have developed a phone tree for each classroom.
We will use this phone tree if it is necessary to inform parents quickly about an
emergency situation.
Tune in to the radio or television for further information.
You will receive information from the media or from the phone tree on the place and time
you can be reunited with your children.
When it is safe for the students to exit the building, they will be released to legal
guardians only. If a legal guardian is not available to pick up a child, students will be
released only to those people listed on the pick-up authorization form with the proper
identification. Please be sure that any changes in this information are made on your
child’s pick-up authorization form as well.
ASBESTOS STATEMENT
In accordance with regulations of the Environmental Protection Agency (EPA), we are required to notify
parents, teachers and other employees each year of the availability of the Asbestos Management Plan
(Management Plan) and the response actions we are taking to maintain asbestos containing materials in
our school.
An updated Management Plan has been prepared for the school to ensure the proper maintenance and
responses for asbestos-containing materials or suspect asbestos-containing materials. Appropriate
response actions have been and will be taken to ensure the asbestos is maintained in good condition.
A periodic surveillance of the school has occurred every six months since the original inspection.
Additionally, formal re-inspections were completed every three years since the original inspection.
Copies of these reports are on file in the main office of the school.
Custodians and maintenance workers have been instructed on the health effects of asbestos and the
importance of maintaining this material in good condition during their normal day to day activities.
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ATTENDANCE, ARRIVAL, AND DISMISSAL
Summary: Attendance, Arrival, and Dismissal
1.
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4.
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6.
7.
Parents please notify the school office by 8:00 a.m. if a child will be absent.
Elementary children who arrive after 8:00 are considered tardy; kindergarten and
preschool children who arrive after 8:15 are considered tardy.
If a student arrives after 8:15, the parent must escort the child into the building
and sign in at the school office, pre-school parents sign in if arriving after 8:30.
The Good Shepherd Catholic Montessori does not provide supervision and is not
responsible for children arriving by car before 7:45 a.m. Parents arriving before
7:45 a.m. should wait with their child outside or in the hallway outside the
classroom.
Late fees of $5.00 for the first ten minutes and $10.00 for every fifteen minutes
thereafter may be assessed when children are frequently picked up late.
Parents should send a note to the school or call the school no later than
2:00 p.m. to communicate a change in transportation for their child on a
particular day. Morning preschool parents should call the school by 10:30 a.m.
with any transportation changes.
Any changes to car or bus transportation must be communicated by the parent to
the office. We will not rely on children’s messages, and in the absence of any
parent communication, the school will assume that the child will take his/her
normal mode of transportation.
SCHOOL HOURS
The Good Shepherd Catholic Montessori will operate according to the academic calendar published each
year. The school is open five days per week, Monday through Friday. School hours are as follows:
Half-day preschool
8:15 a.m. - 11:30 a.m.
Full-day preschool
8:15 a.m. – 3:00 p.m.
Full-day kindergarten
8:15 a.m. – 3:00 p.m.
Elementary and middle school
8:00 a.m. – 3:00 p.m.
After-school care program
3:00 p.m. – 6:00 p.m.
ABSENCE AND TARDINESS
Parents must notify the school office by 8:00 a.m. if a child will be absent.
Elementary and middle school students who arrive after 8:00 a.m. are tardy. Pre-primary children who
arrive after 8:15 a.m. are tardy. If a child arrives after 8:15, the parent must escort the child into the
building and sign in at the school office. (pre-primary children arriving after 8:30 must be signed in)
Instruction begins at official starting time for school, according to the age level. For elementary and
middle school students, the principal will contact the parents after the second tardy per trimester
(excluding late bus arrivals), to emphasize the importance of punctual arrival.
SPEED LIMIT ON SCHOOL GROUNDS AT ALL TIMES IS 10 MPH
Morning Drop-Off Procedure
1. Parents dropping off children from cars:
a. Please pull up to the first large planter. Pull close to the sidewalk.
b. Have your child(ren) exit the car from the passenger side only. No children should exit
the car from the driver’s side.
Morning Arrival Parking for Parents Escorting Children into the School
1. Parking is limited to the large parking lot
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south of the St. Joseph House.
Be very attentive to keeping your child by your side when walking through the parking lot.
2. There is NO PARKING in these areas during morning drop-off:
a. The small corner lot where car drop-off occurs.
b. The driveway along the north side of the school (opposite Roe St.).
c. In between the church and the St. Joseph House.
Morning “Deliveries” and Heavy Loads
1. If arriving with a large snack/laundry delivery or other heavy leads in the morning, you may drop
off your load with Mr. Teller at curbside or you may park in the small corner lot. This is the only
exception to the above rules.
DISMISSAL
It is important that children be picked up on time. This is important for children’s inherent need
for order and predictability, and is a courtesy to the school staff. If a parent/guardian or other
person designated to pick up the child is delayed, they should call to let the school and the child know
what time they expect to arrive. Staff will begin calling the listed emergency contacts ten minutes after
scheduled pick-up times if no call has been received.
Late fees of $5.00 for the first ten minutes and $10.00 for every fifteen minutes thereafter may be
assessed when children are frequently picked up late. Before late fees are assessed, the office staff will
communicate the situation in writing with the parent/guardian. When late fees are in effect, a call
informing the school of a delayed pick-up will not release parents from the late pick-up fee.
Morning Preschool Dismissal Procedure
Preschool children are dismissed at 11:30 a.m. To pick up your child, park along Berwick St. or in one of the
designated parking areas on the parish grounds.
Parents should leave their cars and meet their child(ren) at the spot designated by the teacher for dismissal. Children
will be dismissed after the parent approaches the teacher, and after the teacher formally shakes the child’s hand and
says goodbye. For safety reasons, no child may cross the parking lot, playground, driveway, or the street
unaccompanied by an adult.
Children who are not picked up by 11:35 may be brought to the preschool extended care program, and parents may
be required to pay the per diem rate for this service.
11:30 A.M. Preschool Pick-Up Parking
Parking is permitted in these areas:
1. The small corner lot at the top of our Roe St. entry drive. Cars in this lot should exit via the same
entry drive opposite Roe St. There is no traffic past the church or through the large south lot due
to elementary recess at this time.
2. Along the entry driveway opposite Roe St.
3. Either side of Berwick St.
Afternoon Dismissal Procedure
Full-day students are dismissed at 3:00.
Busses: Bus riders will be escorted by a staffperson to the busses parked along Berwick St.
Cars: Car riders will be dismissed from the upper floor entrance by the office. Parents should park in an
appropriate parking space and come to meet their child(ren) at the school entrance. For safety reasons,
no child may cross the parking lot, playground, driveway, or the street unaccompanied by an
adult.
Indoor Dismissal: On days of inclement weather or icy conditions, students will be dismissed to parents
directly from the classroom. At 3:00 p.m., parents should wait outside the classroom door, and the
teacher will dismiss the child upon the parent’s arrival. Children will not be released before 3:00 p.m.
except in special circumstances.
3:00 P.M. Afternoon Pick-Up Parking
Parking is permitted in these areas:
1. The small corner lot at the top of our Roe St. entry drive.
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2. The large parking lot south of the St. Joseph House.
3. The west side of Berwick St. (away from the school).
There is NO PARKING in these areas at 3:00 p.m. pick-up:
a. The entry driveway opposite Roe St.
b. The east (school) side of Berwick St. (bus loading only)
“Long-Term” Parking Rules
1.
Visitors arriving in the morning and staying past 8:15 a.m., or visitors arriving after 8:15 may park
at these locations:
a. Small corner parking lot at the top of the Roe. St. entry drive
b. Edge of the large parking lot, preferably near the garage/middle school garden.
BUS TRANSPORTATION
The Good Shepherd Catholic Montessori students qualify for bus transportation from their local public
school district. If the school district is unable to provide bus transportation, parents may apply for an “in
lieu of” payment from the district. Parents should contact the local school district’s transportation
department for information on routes and “in lieu of” payments.
Forest Hills Transportation
231-3335
Milford Transportation
575-1563
West Clermont Transportation
752-4020
Cincinnati Public
363-0330
Madeira Transportation
561-1366
RELEASE OF A CHILD TO ANOTHER ADULT
At no time will the school release a child to any adult other than the parent, legal guardian, or expressly
named persons on the “Pick Up Release Authorization Form”; or, in the case of a medical emergency, to
the emergency medical unit or school personnel as signed by the parent on the Emergency
Transportation Authorization.
EARLY DISMISSAL
Parents who must pick their child up early for any reason must enter their name, date, and the time on the
early-dismissal sign-out sheet, which is located in the school office.
CHANGE IN DAILY TRANSPORTATION PLANS
Parents should send a note to the school or call the school no later than 2:00 p.m. to communicate a
change in transportation for their child on a particular day. Morning preschool parents should call the
school by 10:30 a.m. with any transportation changes.
Any changes to car or bus transportation must be communicated by the parent to the office. We
will not rely on children’s messages, and in the absence of any parent communication, the school
will assume that the child will take his/her normal mode of transportation.
VACATIONS
Parents are asked to plan family vacations during the scheduled breaks. Vacations planned when school
is in session are considered unexcused absences. Teachers are not expected to provide assignments
under these circumstances. In the case of special family events, parents may request permission for an
excused absence. This request must be made in writing and submitted to the principal.
Parents are asked not to extend the school’s scheduled breaks by leaving early or returning late.
Students may receive zeros for any tests and/or assignments missed during such absences. No student
may take a test/quiz or complete an assignment in advance of an unexcused absence.
MAKE-UP WORK
A student who has been absent is responsible for making up missed assignments. Teaching should not
be interrupted to provide homework. Parents should inform the office early in the day (preferably when
calling to notify the office of a child’s absence) if homework will be picked up, in which case it will be
available after 2:30 p.m.
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DISCIPLINE
Summary: Discipline
1.
2.
3.
The Good Shepherd Catholic Montessori follows a four-step discipline procedure
(see below).
Since it is impossible to anticipate all disciplinary situations, the Principal
reserves the right to determine appropriate actions in all disciplinary situations.
The Good Shepherd Catholic Montessori staff never considers physical
punishment, humiliation, or derogatory remarks appropriate disciplinary actions.
DISCIPLINE PHILOSOPHY
In The Montessori Method, Maria Montessori writes:
Discipline must come through liberty…If discipline is founded upon liberty, the
discipline itself must necessarily be active. We do not consider an individual disciplined
only when he has been rendered as artificially silent as a mute and as immovable as a
paralytic. He is an individual annihilated, not disciplined.
We call an individual disciplined when he is master of himself, and can, therefore,
regulate his own conduct when it shall be necessary to follow some rule of life. Such a
concept of active discipline … contains a great educational principle… Since the child
now learns to move rather than to sit still, he prepares himself not for the school but for
life; for he becomes able, through habit and through practice, to perform easily and
correctly the simple acts of social or community life…
The liberty of the child should have as its limit the collective interest; as its form,
what we universally consider good breeding. We must, therefore, check in the child
whatever offends or annoys others, or whatever tends toward rough or ill-bred acts…
Our aim is to discipline for activity, for work, for good… A room in which all the
children move about usefully, intelligently, and voluntarily, without committing any rough
or rude act, would seem to me a classroom very well disciplined indeed. (86-7, 93)
The Montessori philosophy is based on the principle that the child will develop greater self-direction,
independence, and self-control through work with activities that are meaningful and responsive to his/her
needs.
The teacher serves as a both a guide and an observer. She notes the child’s individual needs for redirection and presents an appropriate activity to effect this. She also protects the child’s independence
and concentration as needed. The teacher ensures that the children maintain the order of the room, and
that they respect each other and each other’s work. In this way, each child can freely act upon his inner
directives in a positive and productive manner within a peaceful and purposeful learning environment.
DISCIPLINE APPROACH
When children experience conflict or frustration, the GSCM staff will help and encourage them to use
appropriate words rather than physical actions to express their feelings. The staff will also facilitate and
mediate conflict resolution as needed.
When children are offensive to others and unwilling to follow school rules, direct teacher supervision or
other appropriate consequences are used until the child is ready to resume normal activity. For more
serious or repeated difficulties, notes to parents and/or parent conferences may be necessary. In
extreme cases, a child may be sent home and required to remain home from school for one or more
days.
In the event of serious, chronic behavior problems, the teacher, Principal, and parents will work together
to develop specific strategies and goals to enable the child to function harmoniously and experience
personal success at school. The “Four-Stage Discipline Procedure” (described below) will be used as a
guide. If, in the estimation of the school staff, the problems persist, the child may be asked to leave the
school.
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Since it is impossible to anticipate all disciplinary situations, the Principal reserves the right to
determine appropriate actions in all disciplinary situations. The Good Shepherd Catholic Montessori staff
never considers physical punishment, humiliation, or derogatory remarks appropriate disciplinary actions.
In our desire to maintain a peaceful and nurturing environment for all children, we ask that parents not
use corporal punishment or extreme language on the school premises. Such measures tend to frighten
children. Please feel free to ask a staff member for help in facilitating a difficult situation
SCHOOL CODE OF CONDUCT
Required Behavior
1. Students are to obey the legitimate orders of those in authority in the school.
2. Students are to live up to formal agreements made.
3. Students are to make restitution or reparation for injuries and damages they have done, so far as this
is practical.
4. Students are to conform to necessary routines, i.e., proper hallway etiquette, arrival and dismissal
routines, etc.
5. Students are to take responsibility for maintaining the order and beauty of the classroom
environment.
6. Students are to show an appropriate degree of reverence during times of worship.
7. Students are to dress properly for classes as well as for outdoor and gym activities.
8. Students are to keep themselves reasonably clean.
9. Students are to be at the places where they are scheduled to be during the school day.
10. Students are to respect the rights of other students to an education and to a safe and healthy
environment.
Unacceptable Behavior
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Actions and/or language contrary to the purpose and philosophy of the school.
Fighting.
Endangering the health and/or safety of students, faculty, or staff.
Cheating.
Stealing or damaging other people’s property or school property.
Serious disruption of the formal school program.
Indecent behavior or suggestive language.
Use or sale of tobacco, drugs, or alcohol.
Continuous or serious bullying or harassing of one student by another.
Possession of weapons, fireworks, or explosives.
Leaving school grounds without written permission from parent/guardian and principal.
THE GOOD SHEPHERD CATHOLIC MONTESSORI DISCIPLINE PROCEDURE
Four –Stage Discipline Procedure
At the beginning of the school year, classroom teachers will establish class rules and procedures with their
students. School-wide rules and expectations will be communicated by the principal, verbally through
class visits and in writing through the school handbook. Consequences for violating class and school rules
and procedures will also be communicated at this time.
When behavior occurs that is beyond the scope of responses such as a short talk with the student or an
appropriate logical consequence, the teacher will utilize the following four-stage procedure.
First Stage
1. The teacher communicates the problem to the child’s parent with a written note or a phone call. One
exception is physical fighting, in which case the child will be removed immediately from the situation
and the principal will intervene.
2. The teacher applies appropriate consequences.
3. The parent signs the note and the child returns it to school the next day.
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Second Stage
1. The teacher again communicates the problem with child’s parents, either personally or in writing.
2. The teacher consults with the principal about the situation.
3. The teacher applies appropriate consequences. A conference with the teacher, child, and principal
may be appropriate at this stage.
4. The child must return any written communication with the parents’ signature(s) to school the next day.
Third Stage
1. The teacher personally communicates problem with child’s parents and the principal.
2. The principal and/or teacher determine appropriate consequences.
3. The teacher requests a conference with the principal and the parents. If appropriate, the child may
be included in this conference.
4. The teacher, parents, and principal develop a written plan to address the child’s behavior, including:
what future disciplinary steps will be taken should the problem persist; a school-home communication
system; possible incentives for improved behavior on the part of the child.
5. The teacher, parents, and principal will work as a team to consider other support systems for the
child, if appropriate.
Fourth Stage
1. Teacher sends the child to the principal with a written or verbal report.
2. The principal will communicate problem to parent(s) and apply appropriate consequences.
3. A personal conference with the teacher, principal and parents is required to determine further actions.
The following disciplinary actions (detention, in-school suspension, suspension, and expulsion) are not
normally used at the preschool/kindergarten level.
Detentions
Detentions may be issued for serious forms of disruptive behavior and chronic patterns of misbehavior.
Detentions are issued at the discretion of the teacher and/or principal, and will be communicated to
parents ahead of time in writing.
In-School Suspensions
In-school suspension takes place when there are occurrences of a bad attitude or continuous offenses
involving others, or when there is an ongoing problem with a child’s work. The principal or teacher will
send home a written report and will attempt to contact the parents by phone about the action taken. The
report must be signed by the parent/guardian and returned the following school day.
Suspension
Serious violations and/or failure to improve negative behaviour after sufficient warnings may result in a
suspension of one to five days, depending on the seriousness of the violation.
Immediate removal: When a student’s behavior or actions constitute a threat or serious disruption, that
student may be removed immediately. Parents will be responsible for picking up the child promptly.
Procedures to be Followed in Cases of Suspension
1. Written notification is to be sent to the parents and student indicating the reason for the suspension.
The notification should also include the length of time for the suspension.
2. A conference must be held between the school representatives and the family before or during the
suspension. This conference is required before the child returns to school.
3. When a student’s behavior constitutes a threat, physically endangers himself/herself or others, or
causes serious disruption to instruction, he/she may be removed immediately, with due process
requirements to be fulfilled as soon as practical.
Expulsion
A student may be expelled for just cause, which shall include, but not be limited to, delinquency and
immorality that constitutes a definite menace to the morale of the school or could result in commitment to a
correctional institution; incorrigibility; persistent
irregular attendance; academic reasons; and
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actions contrary to the philosophy and objectives of the Catholic school.
Procedures to be Followed in Cases of Expulsion
1. The advice of a counsellor, psychologist, physician, social worker, or other appropriate persons should
be sought.
2. Written notice will be sent to the parents, student, and the president of the Board of Trustees, stating
the reasons for the student’s removal and proposed expulsion.
3. A hearing must be held between the school representatives and the parents.
4. A report detailing the reasons for expulsion must be submitted to the Board of Trustees.
5. Parents who believe their child has been expelled from a school for insufficient reason have the right
to appeal, in writing, to the Board of Trustees. The decision of the Board, or a committee of Board
members designated by the Board, to uphold the expulsion or to order the reinstatement of the
student is final.
6. The withdrawal of the student must be reported to the Attendance Department of the child’s local
public school district.
Compliance with Ohio Department of Education Behavior Management/Discipline Policy
The Good Shepherd Catholic Montessori complies with the following policies as stipulated by the Ohio
Department of Education.
· A preschool staff member in charge of a child or a group of children shall be responsible for their
discipline.
· The center shall have a written discipline policy describing the center’s philosophy of discipline
and the specific methods of discipline used at the center. This written policy shall be on file at the
center for review. Constructive, developmentally appropriate child guidance and management
techniques are to be used at all times, and shall include such measures as redirection, separation
from problem situations, talking with the child about the situation, and praise for appropriate
behavior.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: There shall be no cruel, harsh, corporal punishment or any unusual
punishments such as, but not limited to, punching, pinching, shaking, spanking, or biting.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: No discipline shall be delegated to any other child.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: No physical restraints shall be used to confine a child by any means other
than holding a child for a short period of time, such as in a protective hug, so the child may regain
control.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: No child shall be placed in a locked room or confined in an enclosed area
such as a closet, a box, or a similar cubicle.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: No child shall be subjected to profane language, threats, derogatory
remarks about himself or his family, or other verbal abuse.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: Discipline shall not be imposed on a child for failure to eat, failure to sleep,
or for toileting accidents.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: Techniques of discipline shall not humiliate, shame, or frighten a child.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: Discipline shall not include withholding food, rest, or toilet use.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: Separation, when used as discipline, shall be brief in duration and
appropriate to the child’s age and developmental ability, and the child shall be within sight and
hearing of a preschool staff member in a safe, lighted, and well ventilated space.
· The center’s actual methods of discipline shall apply to all persons on the premises and shall be
restricted as follows: The center shall not abuse or neglect children and shall protect children
from abuse and neglect while in attendance in the preschool program.
· The parent of a child enrolled in a center shall receive the center’s written discipline policy.
· All preschool staff members shall receive a copy of the center’s discipline policy for review upon
employment.
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DRESS CODE
Students in K-Grade 8 are required to wear the school uniform. The school uniform is
optional for children in preschool. The Principal will make the final decision on whether
a student is conforming to the Dress Code.
Dress Code for Boys
Shirts
White or light blue dress shirts or white or light blue polo shirts, either
short or long-sleeved. A white turtleneck or mock turtle is also an option.
Undershirts or other shirts worn under the uniform must not be visible.
Shirttails must be tucked into shorts or pants.
Slacks
Navy blue dress slacks or navy dress cords (no outside pockets or
loops). No cargo pants. No knit stretch pants or sweat pants may be
worn as uniform slacks. Middle School students may wear khaki slacks
in addition to navy slacks. Slacks must be in good condition.
Shorts
Navy blue shorts may be worn during the months of August, September,
October, April, May and June. Middle School students may wear khaki
or navy shorts. No cargo shorts. Shorts must be in good condition
and must be 3” or less above the kneecap.
Sweaters
A navy or red sweater (cardigan, crew, V-neck or vest) may be worn.
Sweatshirts Official The Good Shepherd Catholic Montessori sweatshirts, purchased
Through the school, may be worn in lieu of uniform sweaters.
Shoes
Gym shoes or dress shoes only. No sandals, light-up shoes, clogs, crocs,
backless or platform shoes. No boots may be worn in the classrooms or
inside the school except middle school students may wear Ugg-like or
dress boots in the months of November through March only.
Socks
Solid navy blue or white socks only. “No-show” socks are permitted. All
students must wear socks.
Hair
Student’s hair must be neat, clean, well-groomed, and shall not
create a safety or health hazard. Exotic hairstyles are not allowed.
Hair may not be dyed. Hats may not be worn in the building.
Jewelry
Boy’s earrings are not permitted. One simple necklace may be worn.
Watches may be worn. Bracelets are not permitted.
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Dress Code for Girls
Jumpers
Navy blue jumper ordered through LANDS’ END or consistent with the
Lands’ End style may be worn. Jumpers may not be shorter than 2” above the
knee.
Shirts
Girls may wear white or light blue Peter Pan collar shirts, oxford cloth button-down
shirts, or polo shirts, or white turtlenecks or mock turtles,. Shirts may be short or
long-sleeved. Undershirts or other shirts worn under the uniform must not be
visible. Shirttails must be tucked in.
Slacks
Navy blue dress slacks or navy blue dress cords (no outside pockets or loops).
No cargo pants. No knit stretch pants or sweat pants may be worn as uniform
slacks. Middle School students may wear khaki slacks in addition to navy slacks.
Slacks must be in good condition.
Shorts
Navy blue shorts may be worn during the months of August, September, October,
April, May and June. Middle School students may wear khaki shorts in addition to
navy shorts. No cargo shorts. Shorts must be in good condition and must be
3” or less above the kneecap.
Skorts
Navy blue skorts (no more than 3” above the knee) may be worn throughout
the year. (If ordering through Lands End, chino no button style only)
Skirts
Beginning in fourth grade, girls may wear a navy blue pleated skirt purchased
from Lands’ End or consistent with the Lands' End pleated style. Skirts may not
be shorter than 2" above the knees.
Sweaters
A navy or red sweater (cardigan, crew, V-neck or vest) may be worn.
Sweatshirts Official The Good Shepherd Catholic Montessori sweatshirts, purchased
through the school, may be worn in lieu of uniform sweaters.
Shoes
Gym shoes or dress shoes only. No sandals, light-up shoes, clogs, crocs,
backless or platform shoes. No boots may be worn in the classrooms or
inside the school except middle school students may wear Ugg like or
dress boots in the months of November through March only.
Socks/
Tights /
Leggings
Solid navy blue or white socks only. “No-show” socks are permitted.
All students must wear socks. Solid navy or white tights may be worn.
Navy blue leggings that come to the ankle may be worn. No stretch or sweat
pants can be worn under jumpers, skorts or skirts. Bike shorts may be worn under
the skirt or jumper, but must not show below the hem.
Hair
Student’s hair must be neat, clean, well-groomed and shall not create
a safety or health hazard. Exotic hairstyles are not allowed. Hair
may not be dyed. Hats may not be worn in the building.
Jewelry
One simple necklace may be worn. Watches may be worn. Bracelets are not
permitted. One pair of simple post earrings may be worn. Earrings may not
extend beneath the earlobe.
Makeup
Makeup is not permitted. This includes nail polish.
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LANDS’ END UNIFORMS
The Good Shepherd Catholic Montessori uses LANDS’ END as a source for uniforms. Orders can be
placed seven days a week, 24-hours a day, and items are shipped via UPS within several days of placing
an order. All items are fully guaranteed, and may be returned at any time if you are not completely
satisfied. An added bonus is that when you use LANDS’ END SCRIP certificates to make your purchase,
GSCM will receive 15% of the sale. When you place your order with LANDS’ END, please mention our
preferred school number (9000-4167-4).
Parents have the option of having LANDS’ END embroider items purchased through the uniform
catalogue. LANDS’ END uses state-of-the-art equipment, and there is no minimum order required.
Simply mention our school’s logo reference number (9928745K) when ordering. The catalogue indicates
which items are available for embroidery. Please note that The Good Shepherd Catholic Montessori logo
is also available in ADULT sizes. The logo reference number for ADULT sizes is 0110075K.
DRESS-UP DAYS and OUT-OF- UNIFORM DAYS
Dress-up days will be held periodically to accentuate important school events. Students will be permitted
to wear clothing that is usually worn to special family events or to church. All dress-up days will be
announced ahead of time. Jeans, tank tops, low necklines and spaghetti straps are not permitted on
dress-up days. All clothing should be modest. Make-up and nail polish are not permitted on dress-up
days. One pair of simple post earrings may be worn. Earrings may not extend beneath the earlobe.
Students are permitted to wear jeans, jean shorts or skorts (no more than 3” above the knee) or other
dresses, skirts (no more than 2" above the knee), shorts or skorts (no more than 3” above the knee) on out
of uniform days. All jean material must be clean, in good condition and modest. Students may not wear
tank tops, low necklines or spaghetti straps. Students may not wear shirts with inappropriate advertising or
designs on them.
SPIRIT DAYS
On spirit days, students may wear blue jeans and a GSCM Spirit Wear T-shirt or sweatshirt. During
months in which shorts are permitted, students may wear blue jean shorts (not less than 3” above the
knee). Blue jean skorts (not more than 3" above the knee) or skirts (not more than 2” above the knee)
may also be worn. Jeans must be clean, in good condition, and modest. Spirit wear shirts may be worn
untucked. Those students who choose not to wear jeans/Spirit Wear are expected to follow the normal
Dress Code.
ALL CLOTHES, COATS, BOOTS, ETC. SHOULD BE CLEARLY LABELED!
A lost and found box is located at the end of the upper hallway by the Spanish room. Periodically, lost and
found items will be displayed for the students, and unclaimed items will be donated to charity.
CLOTHING GUIDELINES FOR PRESCHOOLERS
Please keep these considerations in mind when selecting clothing for your pre-school child:
1. The best clothes for the preschool child are comfortable, washable, and easy to manage.
2. Each child should be able to independently dress and undress when using the bathroom.
3. We encourage children to work with paste, glue, paint and water, and we go outside whenever
possible. Children are provided with smocks when using paint, clay, water, etc. However, they may
get some on their clothes.
4. Please select clothing that encourages purposeful, productive, and peaceful play. Children should
not wear clothing with illustrations or commercially aggressive characters. Clothing or shoes that light
up or make sounds are distracting to the children and should not be worn at school.
5. We believe that fresh air and outdoor light are good for children, so these are parts of our daily
program. We spend time outdoors every day except in the cases of dangerous weather and severe
cold. Parents should provide suitable clothing for outdoor activities.
Each preschool and kindergarten child should bring in an extra set of clothing in a shoebox,
including underwear and socks. This should be replenished the next day if the child uses it.
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OTHER POLICIES
BIRTHDAYS
Parents are invited to participate in their child’s birthday celebration at school. Please contact the
classroom teacher for suggestions.
PHONES AND OTHER PERSONAL ELECTRONICS
Students may have cell phones, iPods, iPads, mp3 players, and other personal electronic devices in their
backpacks while at school. They may not use any of these items while on school property until dismissed
to the care of a parent at the end of the day.
Unauthorized use of these items on school property will result in their confiscation. Confiscated items will
not be returned to the student until both the student and the parent meet with the teacher who has the
item.
FIELD TRIPS
Field trips are announced in advance and are chaperoned by parents and school staff. In order to
participate in a field trip, a child must return an official school permission slip with a parent’s signature
before the trip. A sample permission slip can be found on our website.
The safety plan for field trips:
a) A first aid box is available on all field trips.
b) A person trained in first aid is available on all trips.
c) Each child shall have identification containing the school name, address, and phone number
attached to him/her.
d) Written permission slips are taken on each field trip.
e) Emergency Medical Forms will be taken on each trip.
THINGS BROUGHT TO SCHOOL
Religious articles, books, cultural artifacts, family photographs, and objects of interest from nature can be
shared at school. Books and items relating to a current unit of study are particularly welcome. The
school cannot be responsible for loss or possible damage to these objects.
Toys, candy, make-up and jewelry should not be brought to school. If a child does bring such items in, a
staffperson will explain to the child that he/she will keep it safe until the end of the day and then return it
to the parent.
Please be alert to small objects that children may bring home from the classroom. The Montessori class
has many attractive objects, and the loss of one small piece may make an entire activity unusable. If your
child brings home something from the classroom, please have him/her return it the next day.
PRESCHOOL POLICIES
Parent Access
Parents of a child enrolled in the program shall be permitted unlimited access to the school during the
hours of operation to contact their child, evaluate the care provided by the program, the premises, or for
other purposes approved by the director.
Nap Policies (for full-day preschool)
It is important that young children have a break in the activity of the preschool day to rest and recharge.
For children in attendance for five hours or more, each child will be assigned a cot or mat. It is not
expected that all children sleep, and after a reasonable quiet time, children may leave their cots and
participate in quiet activities. For those children who do sleep, nap will not exceed ninety minutes.
Blankets and other naptime accessories will be sent home weekly and as needed for laundering.
SCHOOL POLICY ON POLITICAL ISSUES
The mission of The Good Shepherd Catholic Montessori is to provide “an outstanding education to
children ages 3-14 in a Catholic atmosphere faithful to the Magesterium of the Church.... using the
philosophy of the Montessori approach.” The
Montessori approach is always responsive to the
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developmental needs and capacities of the child. In accord with this developmental view, GSCM does
not present politically moral issues (such as abortion, euthanasia, cloning, stem cell research, etc.) to
children at the preschool or elementary level. Recognizing parents as the first and foremost educators of
their children, GSCM believes it is the parents’ duty and prerogative to present and instruct their children
in politically moral issues at the developmentally appropriate time.
Different families have different approaches and timetables to addressing these issues with their children.
Recognizing the different approaches that parents take to introducing delicate issues that can resonate
deeply with a child’s sensibilities, GSCM asks that parents impress upon their grade school child the
importance of limiting such discussions to the home. In other words, parents who choose to discuss
issues such as abortion with their children at the grade school level should ask their children not to
discuss these matters with classmates at school. In this way, all GSCM children will have the opportunity
to learn about these complex moral issues with the clarity and delicacy that only the home environment
can provide. A common agreement among all GSCM families to confine such discussions to the home
will enable parents to maintain their own child’s innocence until they deem it appropriate to introduce
certain issues. It will also prevent the distortion and misinformation that can arise when young children
with a limited perspective share complex matters among themselves, outside of the guidance of a mature
adult.
The GSCM mission to provide a Catholic educational atmosphere that is faithful to the Magesterium of
the Church extends beyond the child to the entire school community. Therefore, from time to time the
school promotes Catholic teaching on matters of faith and morals that can support parents in their own
efforts to witness to the Gospel of Jesus Christ in the world. Regarding the moral teachings of the
Church, the source of information disseminated within the school and through school communication
channels should always be official statements of the Church: statements from the Archdiocese of
Cincinnati, the U.S. Conference of Catholic Bishops, or the Vatican. Regarding general catechesis of
children and adults, these official sources may also be supplemented by excerpts from sources particular
to the Catechesis of the Good Shepherd, writings of the saints, and other sources consistent with and
obedient to the Magesterium of the Church.
In the adolescent program, discussions regarding political and moral issues become developmentally
appropriate, and may take place in the school. The central reference point in such discussions must
always be the truths upheld by the Catholic Church, and school staff must at all times present a clear and
unequivocal view of the guiding moral principles taught by the Catholic Church.
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Revised June 2014
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