Annexure 5
Updating the Abridged Houselist (AHL)
1.
The EBs carved out during the population enumeration phase of Census 2011 would be
used for the Socio Economic and Caste Census also. For easier understanding, a small
flow-chart is given below to describe the two stages of field-work of the Population
Census 2011, preparation and updating of the AHL.
Before
Houselisting
Operations
Delineating
House-listing
Block (HLB)
Preparing
Charge
Register for
HLO & NPR
One row for
one HLB
House-listing
Operations & NPR
(HLO) (Apr-Sept 2010)
o One set of Schedules
for one HLB
o NPR Schedule also
canvassed during HLO
Population Enumeration (PE)
Updating AHL and canvassing
Household Schedule (Feb 2011)
o Section 2: updated during PE
o Section 3: New Census Houses
and households
o Section 4: Houseless
Households
2.
Preparing Abridged
House-list (AHL)
o One AHL for one EB
o Section 1 & 2 filled-in
using information of HLO
Before Population
Enumeration
Carving EB/sub-block
o EB size equal to HLB
size or less (for subblocks)
o Some EBs are new
(special charge/ left
out area)
Preparing
Revised Charge
Register
One row for one
EB
During the HLO phase of Census, the Houselisting and Housing Census Schedule was
canvassed in each household (excluding the houseless) and the NPR Schedule was
canvassed in each normal household of a HLB. As already explained, after Houselisting,
EB/sub-blocks were formed for population enumeration. Using the information of the
Houselisting Operations, for every EB/sub-block, an Abridged Houselist (AHL) was
prepared. This was updated during the field-work of population enumeration. A
photocopy of this updated AHL will be available for the SEC. The different Sections of the
AHL are:
a. Section 1: It contains all the location codes, namely, State, district, tehsil,
village/town, ward, EB and sub-block codes. It also contains the codes necessary
to link the HLB with the EB/sub-block.
b. Section 2: There are 10 columns in this Section. Each row of this Section
corresponds to one household. The columns give the building number, census
house number, name of the Head of the household, etc. The column headings are
self explanatory. All the census houses and households listed during the HLO
phase have been written here before the population enumeration. During the
population enumeration, the enumerator went with this list and updated it based on
actual field situation during the population enumeration phase with accompanying
remarks in Column 10 of this Section. Thus, against each household noted in this
Section and found during the PE, there is a ‘household number’ in Column 6 and a
serial number of household’ in Column 8. The entry in Column 6, i.e., ‘household
number’ corresponds to NPR image of that household. The entry in Column 8, i.e.,
‘serial number of household’ is a fresh serial number assigned to all the
households, normal, institutional or houseless, found in the EB/sub-block during
the PE. The highest serial number of household, noted in the AHL will give the
total number of households found in the EB/sub-block during the PE.
c. Section 3: In this Section also, there are 10 columns, of which two are shaded,
since these are not applicable for the Population enumeration phase. All the new
households found during the population enumeration, were recorded in Section 3.
This also includes households formed due to splitting of an existing household,
provided the new household also resided within the same EB/sub-block.
d. Section 4: This Section has 6 columns. All the houseless households found during
the population enumeration phase of Census were recorded in this Section. In this
Section, Column 3 gives the name of the Head of the Household and Column 6
gives the serial number of the household.
e. Note that there is no ‘household number’ against households noted in
Section 3 and Section 4 of the AHL. However, each of these households will
have a unique ‘serial number of household’.
f. Section 5: This gives a summary of the EB/sub-block, namely, total number of
households, total population, etc. as per the population enumeration, i.e., as on
00.00 hours of 1st March 2011.
g. Section 6: This Section is for the mandatory certificate to be furnished by the
enumerator assigned with the field-work of the EB/sub-block.
3.
During the Socio-Economic and Caste Census, a copy of the updated AHL will be
supplied to the Charge Officer. The tasks assigned at the Charge Level and subsequently
by the enumerator are mentioned in the following paragraphs.
4.
In the tehsil office, there will be a server where images of the NPR Schedule will be
loaded. As the NPR Schedules were canvassed during the HLO phase, these images
have the Houselisting Block number and household number noted during the HLO phase.
5.
Usually, most of the households listed in the updated AHL will be available in Section 2 of
the AHL. This means that these households were found during both the HLO and the PE
phases. At the tehsil office, personnel from the Bharat Electronics Limited (BEL) or
authorized by the BEL will compare the entries in the AHL with the images of the NPR.
Against each image, they will enter the following:
a. the household number recorded during the HLO,
b. the EB/sub-block number in which the household was listed in the AHL and
c. serial number of household recorded in Section 2 Column 8 of the AHL.
6.
There may be a few households in Section 3 and Section 4 of the AHL which were found
during the PE. For these households, there will not be any image. There may also be a
few households in Section 2 which have moved in a census house after the HLO phase
was over, but before the PE. For all these three types, no image will be available from the
NPR. For these households, only the EB/sub-block number (from Section 1), name of the
head of the household as per updated AHL (Column 7 of Section 2/ Column 7 of Section
3/ Column 5 of Section 4) and serial number of household (Column 8 of Section 2/
Column 8 of Section 3/ Column 6 of Section 4) will be entered at the Charge Office
server. This will tag all the households found during the PE to the EB/sub-block.
7.
There may be a few images of a HLB which could not be tagged to any EB/sub-block.
Please note that usually, the first four digits of the EB/sub-block code will be same as the
4-digit HLB code. Thus, these images will have the HLB code and the household number
as per HLO but will not have any EB/sub-block no. and serial no. of household.
8.
All the images tagged to a particular EB/sub-block along with all the name of head of
household and serial number of household tagged to that EB/sub-block, as explained
above, will be loaded in the hand-held device before commencement of field-work in an
EB/sub-block.
9.
The enumerator will visit the field with the AHL and the accompanying data entry operator
will go with the hand held device pre-loaded with the images, name of head and serial
number of household. The enumerator will update the AHL and canvass the
questionnaire during the field-work of the Socio-Economic and Caste (SEC) Census.
10.
Immediately after receipt of the AHL, the enumerator will put a red line after the last
household recorded in Section 3 and the last household recorded in Section 4 of the
AHL. If no household is listed in either of these Sections, the enumerator will put a red
line on the first row of both Section 3 and Section 4 of the AHL.
11.
First, note that whenever a household listed in the AHL is found during the SEC
within the same EB/sub-block, its household number and serial number of
household will be kept same. The procedure of updating the AHL, using this
fundamental principal, in different field situations which one may encounter during the
SEC is depicted below:
a. A household found in AHL is also found during the SEC in the same Census
house or another census house within the same EB/sub-block: This is
expected to be the most frequent case. In such a case, the enumerator will put a √
on the left side (in Column 1) of the AHL against that household and continue to
canvass the questionnaire. There may be a few incidences where the head of the
household or some other members of the household have moved out the EB/subblock or might have unfortunately died and the remaining part of the household is
in the EB/sub-block. In such cases also, put a √ in Column 1. If the head of the
household has changed, encircle the old name and write the name of the new
head in Column 7 of Section 2/3 (or Column 5 of Section 4) of the AHL.
b. A household found in AHL is also found during the SEC in the same EB/subblock, but some of the members of the household have mean-while formed
another household which also resides within the same EB/sub-block: In such
a case, the enumerator will first find the household which is living in the same
census house, failing which, the household where the head of the household is
currently a member. After finding the same, a tick is to be given on the left hand
side and remark is also to be written as ‘split-household, see serial number --- of
Section 3). For the new household, a fresh number is to be assigned which will be
higher than the highest serial number recorded so far in the AHL (and the Handheld device), This serial number will be generated when that remaining household
is found in the EB/sub-block. If the remaining part of the old household also
resides in the same census house, canvassing for this part may be done
immediately after canvassing of the old household is over. The entry for this new
household is to be made in Section 3 of the AHL. In the remarks column of Section
3 also, write ‘split-household, see serial number --- of Section 2/3). Writing
remarks in both the places is mandatory since it will help to subsequently identify
both the part-households in subsequent visits. Also note that there may be a few
households where paying guests, domestic servants or other workers were
listed as members of the same household. During the SEC, these paying
guests, domestic servants or other workers have to split from the parent
household and fresh entry for them are to be incorporated in the AHL with
appropriate remarks as explained in this paragraph.
c. A new household has moved in the EB/sub-block and there is no entry for
this household in the AHL: For these households, a new row will have to entered
in Section 3 of the AHL. For these households, fill-in all the columns like building
number, census house number, name of the head of the household and serial
number of the household (as generated in the hand-held device).
d. A new building/ census house is found in the EB/sub-block which is nonresidential: For each of these census houses, a fresh row will have to entered in
Section 3 of the AHL and all the columns like building number, census house
number and use of the census house is to be written. The columns 7 and 8 of the
AHL, i.e., name of the head of household and serial number of the household will
remain blank in these cases. Care may be taken to ensure that no person resides
in these census houses.
e. A census house is found in the EB/sub-block which was earlier residential
but has now become non-residential: Here, if the household has moved to
another census house within the same EB/sub-block, locate the household in the
new census house and rectify the entry regarding census house number in the
AHL against that household. However, if the household has moved out of the
EB/sub-block, put a ‘×’ in Column 1 against the row where the household has
been noted and specifically write the same in remarks as ‘household moved out of
the EB/sub-block’. Note that the household number and serial number of
household will remain same in this case.
f. A household listed in the AHL has moved out of the EB/sub-block: For all
such households, put a ‘×’ in Column 1 and specifically write the same in remarks
as ‘household moved out of the EB/sub-block’. Also ensure that, in the hand-held
device, similar observation is noted against each member of the household.
g. New houseless households are found in the EB/sub-block: For such
households, write the details in Section 4 of the AHL following the same procedure
as explained in c above.
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