Enrollment and Preparation Regulations for
Bachelor programmes and
Associate Degree Programmes
Enrollment 2017-2018
1
Introduction
The most important rules on enrollment as a student or external student at Rotterdam University
of Applied Sciences (Hogeschool Rotterdam) for the academic year 2017 - 2018 are set out in these
Registration and Preparation Regulations for Bachelor Programmes and Associate Degree
Programmes. These regulations also include the admission requirements to be met by applicants
(future students) before they will be able to enroll as students for a Bachelor programme or an
associate degree programme at Rotterdam University of Applied Sciences. Most of these
requirements are the same as the standard admission requirements that apply for any Bachelor
programme or associate degree programme. However, additional admission requirements apply
for some Bachelor programmes and, in some specific cases, decentralised selection requirements.
These Registration and Preparation Regulations for Bachelor Programmes and Associate Degree
Programmes also set out the legal position of applicants (future students). It is vital that anyone
who has any questions about the enrollment conditions for and/or admissibility to a Bachelor
programme or associate degree programme reads these regulations very carefully.
The legal position of students is set out separately in the student handbooks for the institutes
under which the Bachelor programme or associate degree programme in question falls. The
student handbooks can be found on HINT.
These regulations were adopted by the Executive Board on 4 July 2016 and will apply to anyone
wishing to enroll and prepare for the 2017 - 2018 academic year.
These regulations will replace all previous versions of the Registration and Preparation Regulations
for Bachelor Programmes and Associate Degree Programmes adopted at Rotterdam University of
Applied Sciences.
Rotterdam University of Applied Sciences,
The Executive Board
Legal information
This is a translated version of ‘Reglement inschrijving en voorbereiding voor bachelor opleidingen
en associate-degree programma’s, Inschrijving 2017-2018’. In the event of any conflict between the
English and the Dutch versions, the Dutch version shall prevail.
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Table of contents
Introduction
Article 1
Enrollment
1.1
1.1.1
1.1.2
1.1.3
General provisions
Definitions
Hardship clause
Legal validity
5
6
10
10
1.2
1.2.1
1.2.2
1.2.3
Previous education requirements
Diplomas
Subject cluster and subject combination requirements
Command of the Dutch language
10
10
11
11
1.3
1.3.1
1.3.2
1.3.3
1.3.4
The 21+ admissions exam, the NT2 exam or deficiencies
The 21+ admissions exam
The 21+ admissions exam at the Willem de Kooning Academy (WdKA)
The NT2 exam
Deficiencies
12
12
13
14
14
1.4
The application procedure: the study programme check and study programme
recommendation
15
The study programme check
15
Applying up to and including 1 May, or after 1 May 2017 with 31 July 2017 as the latest 15
application date
Selective Bachelor programmes and associate degree programmes
16
Procedural provisions for the study programme check
16
Special groups
19
1.4.1
1.4.2
1.4.3
1.4.4
1.4.5
1.5
1.5.1
1.5.2
Bachelor programmes and associate degree programmes with decentralised selection20
Bachelor programmes with decentralised selection
20
Bachelor programmes and associate degree programmes subject to additional
21
Requirements
1.6
1.6.3
Enrollment after receiving a negative binding study recommendation (BSR), whether
internal or external, debarring a student, for and switching from a Bachelor programme
or an associate degree programme
22
A negative binding study recommendation debarring a student, issued by Rotterdam
University of Applied Sciences (internal BSR)
22
A negative binding study recommendation debarring a student, issued by a university of
applied sciences or university (external BSR) other than Rotterdam University of Applied
Sciences
22
Switching from a Bachelor programme or an associate degree programme
23
1.7
Other provisions
1.6.1
1.6.2
23
3
Article 2
Tuition fees and examination fees
2.1
2.2
2.3
2.4
General provisions on tuition fees and examination fees
Statutory tuition fees
Institutional tuition fees
The reduction of or exemption from tuition fees
26
26
27
28
Article 3
Regulations relating to legal protection
3.1
3.2
3.3
3.3.1
3.3.2
3.3.3
3.3.4
3.3.5
Regulations relating to legal protection
The Complaints and Disputes Office
Complaints and disputes under or relating to the WHW
Complaints and disputes
The Advisory Appeal Board
The Examinations Appeals Board
The Appeals Tribunal for Higher Education
The submission period 2
28
28
28
29
29
30
30
30
Appendices
Appendix 1
Appendix 2
Appendix 3
Appendix 4
Appendix 5
Appendix 6
Appendix 7
Selective Bachelor programmes or associate degree programmes
Bachelor programmes subject to additional requirements Bachelor
programmes subject to (de)centralised selection academic year
2017 - 2018
The Complaint Regulations (public domain)
The Admissions Committee Regulations, based on Article 1.4.6. and 1.5.1 of the
Regulations enrollment and preparation for Bachelor programmes and associate
degree programmes
Regulations for the Advisory Appeal Board (public domain)
Regulations for the Examinations Appeals Board
Assessment Regulations for the 21+ Admissions Exam, the NT2 Exam and
Deficiencies
Rules and Regulations for the Exam Committee for the 21+ Exam, the NT2 Exam and
Deficiencies Exam
Guide
Guide on the procedure applicable for switchers, with or without a BSR (internal/external)
Guide on the application procedure and study programme checks
Guide on the Admissions Committee
Guide on whether or not participation in the study programme check is mandatory
4
57
58
59
60
Article 1
Enrollment
Article 1.1.
General provisions
These regulations regulate the enrollment method applicable for students at Rotterdam University
of Applied Sciences, on the basis of Sections 7.32 et seq. of the Higher Education and Research Act
(Wet op het hoger onderwijs en wetenschappelijk onderzoek (WHW)). The Executive Board has
mandated the powers that the institution is able to exercise on the basis of these statutory
provisions to the Director of Administration, Information and Control (currently Finances and
Student Registration).
Section 7.31a of the WHW et seq. regulates the rights and obligations of prospective students that
submit applications prior to the academic year in question. Prospective students will be referred to
as ‘applicants’ in these regulations
The study programme activities referred to in the WHW are covered by the term ‘study
programme check’ at Rotterdam University of Applied Sciences. The object of the study
programme check is to ensure that applicants are well-considered in their choice of study and,
where necessary, that this results in timely participation in brush-up and/or other support
activities. The regulations relating to the study programme check will be elaborated on in Article
1.4 of these regulations.
The following also applies:
1. When applying for the first year of a Bachelor programme or associate degree programme by
1 May at the latest, participation in the study programme check will be compulsory. The
Bachelor programme or associate degree programme will issue the applicant with a study
programme recommendation. This is purely a recommendation and will not have any
consequences for the specific requirement applicable for enrollment.
Different rules apply for the applicant groups referred to in Article 1.4.5(3).
2. When applying for the first year of a Bachelor programme or associate degree programme as
of 2 May, until the latest application date of 31 July 2017, will be required to achieve a
positive study programme recommendation as well as attending the study programme check
that is compulsory for the so-called selective programmes (Articles 1.4.2 and 1.4.3 and
Appendix 1).
Where the other Bachelor programmes and associate degree programmes are concerned,
applicants will only be required to participate in the mandatory study programme check to
gain admission to the programme in question.
3. Different rules for admission apply for the applicant groups (prior education abroad) referred
to in Article 1.4.5 (3).
4.
Different rules for admission apply to study programmes with additional requirements and
programmes with decentralised selection requirements (Article 1.5).
5.
Applicants must have met all enrollment and payment conditions by 31 August 2017.
6.
These regulations do not apply to applicants for Master’s and postgraduate programmes and
modules. The Registration and Preparation Regulations for funded and non-funded (postinitial) Master programmes and all non-accredited forms of education and modules at the
Rotterdam University of Applied Sciences have been put in place to cover these specific study
programmes and courses.
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1.1.1 Definitions
Academic year
A period of time that commences on 1 September and ends on 31 August of the following calendar
year, also referred to as course year or academic year.
Admissions Committee Study Programme Check
The Committee checks whether the negative study programme recommendation issued was issued
for valid reasons for selective study programmes
(The) Advisory Appeal Board at Rotterdam University of Applied Sciences The Advisory Appeal
Board referred to in Section 7.63a of the WHW.
AD: Associate degree
Type of education that concludes with a legally valid degree, the Ad. The Ad programme is a twoyear programme that is comparable internationally with higher education level 5 in the European
and Dutch qualification system.
(The) Appeals Tribunal for Higher Education
The Appeals Tribunal for Higher Education referred to in Section 7.64 of the WHW.
Applicant
A person who has applied to enroll for first year stage (propedeuse) of a Bachelor programme or
associate degree programme at Rotterdam University of Applied Sciences, but who has not yet
been enrolled as a student. If a programme does not have a first year stage (propedeuse), as is the
case for an associate degree programme, this will be the first period of the programme, subject to
a study load of 60 credits.
Or a person who is enrolled as a student and wants to switch from a particular Bachelor
programme, associate degree programme or form of programme to another with effect from the
new academic year.
Or a person who was enrolled as a student in the past, but who now wants to resume the Bachelor
programme or associate degree programme that he had previously stopped with effect from the
new academic year or who wants to enroll for a different Bachelor programme or associate degree
programme.
BSR (In Dutch: BSA -> Bindend Studie Advies)
An official written notification that is sent to a full-time, part-time or dual student, stating that he
will not be able to continue to do his current programme. A student to whom a BSR is issued will
no longer have the right to enroll for the Bachelor programme or associate degree programme in
question at Rotterdam University of Applied Sciences (Section 7.8b of the WHW; often referred to
as a ‘negative binding study recommendation debarring a student’). For more information, see:
Section 6.9 of the Student Handbook.
(The) Complaint and Disputes Office at Rotterdam University of Applied Sciences.
(Bureau Klachten en Geschillen)
This is the office to which a student/external student or applicant/future external student is
required to submit a complaint or dispute as referred to in these regulations.
Debarment (a negative binding study recommendation debarring a student)
Also see BSR.
6
Decentralised selection
The authority of the Executive Board to establish the maximum number of students (numerus
fixus) that can be enrolled in a study programme (Section 7.53 or 7.56 of the WHW). A selection
procedure applies to this programme, by which the applicants are selected who may enroll in the
programme.
Deficiency
A situation in which someone is not admissible to a programme in accordance with Section 7.25 of
the WHW because of the subject combination or subject cluster chosen for the diploma in
question. Many deficiencies must be resolved before the start of the studies. Other deficiencies
are subject to a ministerial regulation at programme level, under which applicants will only be
required to have resolved them after the start of the studies and before completing the
examinations culminating in the attainment of the first year. The following applies in both cases:
formal deficiencies.
Deficiency course
An education unit that a student with one or more deficiencies must have completed successfully
to be able to rectify a formal deficiency. The student will be required to have resolved them after
the start of the studies and before completing the examinations culminating in the attainment of
the first year.
A deficiency course may or may not form part of the elective space applicable throughout
Rotterdam University of Applied Sciences for the first year. If the result attained for a deficiency
course is not satisfactory, it will not be possible to compensate this result with other exam results.
Dispute
A dispute will be made known through the submission of a written administrative appeal, or
through the submission of a judicial appeal by a student/applicant or external student/future
external student, against a decision that has been taken by a body at Rotterdam University of
Applied Sciences, not being a decision of general application or in the sphere of private law.
DUO
The Education Executive Agency, which is part of the Ministry of Education, Culture and Sciences.
Entrance Examination and Supporting Courses (Toelatingsexamens en Ondersteunend
Onderwijs)
A department that falls under the Education and Development department (currently
Communication & External Relations).
If applicants do not meet the admission requirements applicable, the Student Service Center
Department will automatically notify them of the requirement for them to do an entrance
examination. The object of the work carried out by the Entrance Examination and Support
Education Department is to prepare applicants properly and to assess them so that they are able
to attain the competencies they will need to be able to complete a Bachelor programme or
associate degree programme successfully at Rotterdam University of Applied Sciences.
External student
A person who is enrolled at Rotterdam University of Applied Sciences solely with the object of
sitting the first year (propaedeutic stage) or final exam, or parts thereof.
February intake
Intake for a Bachelor programme or associate degree programme with effect from 1 February.
7
First year stage (propedeuse)
The first part of the Bachelor programme, representing 60 credits and encapsulating the education
delivered in the first academic year. This period may be shorter for accelerated programmes.
Foreign diploma or certificate
A diploma or certificate earned at a non-Dutch (Kingdom of the Netherlands) educational
institution.
The institutional administration will grant an exemption from the prior education requirement
(Section 7.24 of the WHW) to anyone in the possession of a diploma or certificate (whether or not
issued in the Netherlands) that has been deemed to be at least equivalent to the diploma or
certificate in question by ministerial regulation (Section 7.28(2) of the WHW).
Institutional tuition fees
The tuition fees to be paid by a student who does not pay the statutory tuition fees.
International student
A student with a foreign nationality who – insofar as this concerns a student subject to a residence
permit and based on the permit issued – is enrolled in an educational programme at an
educational institution in the Netherlands.
Interview (interview in relation to the study programme check)
A compulsory part of the study programme check and part of the application procedure at
Rotterdam University of Applied Sciences. This interview will always include a consideration of the
study programme activities that have been determined by the Bachelor programme or associate
degree programme and announced in advance on the relevant programme page on
www.rotterdamuas.com or www.hogeschoolrotterdam.nl.
Prior education requirements, further prior education requirements and special further prior
education requirements.
The requirements referred to in Sections 7.24, 7.25 and 7.25a of the WHW respectively.
Re-enrollment students
A person who is enrolled as a student and who wishes to continue his current Bachelor programme
or associate degree programme (and programme form) with effect from the new academic year.
School holiday
A day that has been included as such in the annual timetable for students.
School working day
All days, with the exception of Sundays and Christian and national public holidays, not being the
school holidays referred to in the annual student timetable.
A calendar week consists of six school working days: Monday to Saturday inclusive.
Selective study programmes
Bachelor programmes or associate degree programmes that Rotterdam University of Applied
Sciences has designated as programmes under which a negative binding study recommendation
and the submission of an application for a place after 1 May, with 31 July 2017 as the latest
application date, will result in a debarment from the relevant Bachelor programme of associate
degree programme, all of the aforementioned in accordance with Section 7.31.d(2) of the WHW.
The Student Service Center will debar the applicant in question from the relevant Bachelor
programme or associate degree programme in Studielink too. The above will cause the applicant to
8
lose the opportunity to enroll for the relevant Bachelor programme or associate degree
programme.
Startmeter (digital survey)
A digital survey that a Bachelor programme or associate degree programme can impose as a study
programme activity, to be completed by an applicant before the interview takes place.
Student
A person who is enrolled at Rotterdam University of Applied Sciences to attend education and
complete exams and final examinations for a Bachelor programme or associate degree programme
at Rotterdam University of Applied Sciences. In practice, a programme form will be specified upon
enrollment too: full-time, part-time or dual.
Study programme recommendation
The study programme recommendation referred to in Section 7.31.b of the WHW.
Student Service Center (SSC)
A department that falls under Director of Administration, Information and Control (currently
Finances and Student Registration) and guides applicants through the process starting with the
submission of their applications and ending after their enrollment once applicants have applied via
Studielink. The activities of this department will include financial settlement.
The study programme check
The study programme activity that forms part of the enrollment process referred to in Section
7.31.b of the WHW. At Rotterdam University of Applied Sciences, this consists of an interview (a
‘study programma check’ related interview).
Studielink
The joint application and enrollment application imposed by universities of applied sciences,
universities and the Minister.
Study Information Office
A department (Education & Student) that falls under the Education and Development executive
department (currently Communication & External Relations) and provides prospective students
with (study) information (‘studievoorlichting’).
Switcher
A student who is enrolled in a Bachelor programme or associate degree programme at a higher
educational institution and who enrolls for a different Bachelor programme or associate degree
programme at the Rotterdam University of Applied Sciences in the course of the same academic
year.
(Statutory) Tuition fees
The tuition fees to be paid by a student who falls under Section 7.45a of the WHW. The Executive
Board at Rotterdam University of Applied Sciences determines the level of all other tuition fees
and examination fees at Rotterdam University of Applied Sciences.
WHW
The official abbreviation used for the Higher Education and Research Act (Wet op het hoger
onderwijs en wetenschappelijk onderzoek).
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1.1.2 Hardship clause
In exceptional cases, the Director of Administration, Information and Control (AIC) can disregard
the sections of these regulations or deviate from them if in the best interest of the applicant or
enrollee (or re-enrollee), insofar as this would lead to an exceptional case of extreme unfairness.
1.1.3 Legal validity
The provisions of these regulations are only legally valid if and insofar as they are not contrary to
higher legislation or the funding conditions. Rights may only be derived from the relevant
provisions of the regulations if the above is the case.
Article 1.2
Previous education requirements
1.2.1 Diplomas
To be able to enroll for a Bachelor programme or associate degree programme at Rotterdam
University of Applied Sciences, applicants must have attained one of the following diplomas at the
very least:
a secondary school diploma:
HBS A;
HBS B;
MTS;
MMS;
Gymnasium A old style;
Gymnasium B old style;
VWO;
HAVO;
HAVO/(M)BO (diploma awarded for a combination of HAVO and (M)BO);
MBO level 4 (all domains);
older diplomas (old style); if these diplomas are the case, subject combination requirements
may also apply (Article 1.2.2). Further information about the above can be obtained from the
Study Information Office (studievoorlichting);
other qualifications:
European school;
a first year certificate (propedeuse) awarded by a university of applied sciences or a
university;
a final degree certificate awarded by a university of applied sciences or university.
An individual who does not have one of the diplomas referred to above will be able to do an
entrance examination in certain circumstances; see Article 1.3 below.
A special diploma evaluation procedure is in place for anyone wishing to gain admission on the
basis of a foreign diploma. Information about the above can be obtained from the Student Service
Center Department (SSC) at Rotterdam University of Applied Sciences.
Under the conditions of the Convention on the Recognition of Higher Education Qualifications in
the European Region, applicants (students) will be admissible unless the Executive Board at
10
Rotterdam University of Applied Sciences has demonstrated that a significant difference exists
between the general requirements relating to admission in the country in which the qualification
in question was attained and the general requirements applicable under or pursuant to the WHW.
1.2.2 Subject cluster and subject combination requirements
Some Bachelor programmes or associate degree programmes at Rotterdam University of Applied
Sciences are subject to a subject cluster or subject combination requirement in addition to the
prior education requirement set out in Article 1.2.1.
A HAVO and/or VWO diploma with an old subject cluster will no longer entitle an applicant direct
admission to all of the Bachelor programmes offered by universities of applied sciences. However,
institution management is able to issue an admission decision.
Since 1 September 2003, all of the Bachelor programmes and associate degree programmes
offered by Rotterdam University of Applied Sciences have been subject to the rule that enrollment
is possible if the subject cluster and/or subject combination requirements have not been met.
However, this will only be possible if the applicant in question demonstrates that he does meet the
competency requirements applicable. These requirements must have been met before the
Bachelor programme or associate degree programme in question starts. These regulations are
based on Section 7.25(4) of the WHW.
Added to the above, ‘special further prior-education requirements for the study programme
’Lerarenopleiding’ (Primary School Teacher) (Section 7.25a of the WHW) has effect from academic
year 2016 - 2017. For more information, see the relevant programme page on
www.hogeschoolrotterdam.nl/pabo.
1.2.3 Command of the Dutch language
If an applicant has been admitted on the basis of a foreign, he will be required to successfully
complete an assessment on the Dutch language. This assessment must be one of the assessments
below:
the NT2 exam offered by Rotterdam University of Applied Sciences or;
the NT2 state exam, programme II.
This requirement does not apply to any Bachelor programmes or associate degree programmes
that will be delivered in a language other than Dutch; see Section 7.2 of the WHW. Where
appropriate, this will be stated in the Student Handbook for the institute under which the Bachelor
programme or associate degree programme in question falls.
In accordance with the ‘code of conduct for international students’ (Article 4.2, Code of Conduct),
the Bachelor programme or associate degree programme will establish which minimum language
requirements applicants are to meet for English language education. Where appropriate, this will
be stated in the Student Handbook for the institute under which the Bachelor programme or
associate degree programme in question falls.
In accordance with Section 7.28 of the WHW, the Executive Board will decide on the content of the
NT2 exam offered by Rotterdam University of Applied Sciences. The Director of the Education and
Development executive department (currently Communication & External Relations) will decide on
the content of the NT2 exam after consulting institutional management. The requirements
applicable will be included in the Rotterdam University Handbook for the institute under which the
programme in question falls.
See Article 1.3.3 and Appendix 6 for further information.
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Article 1.3
The 21+ Admissions Exam, the NT2 Exam or Deficiencies Exam
This article applies to applicants who are exempted, via the entrance examination, under Section
7.29 of the WHW, from the prior education requirements (Article 1.2), as such making it possible
to admit them to a particular programme.
Applicants will apply for the 21+ Admissions exam, the NT2 exam or Deficiencies Exam by applying
for a place on a Bachelor programme or associate degree programme offered by Rotterdam
University of Applied Sciences via Studielink. Applicants must do this on 1 May prior to the
academic year in question at the very latest.
Different rules apply to some groups of applicants with regard to the final registration date (see
Section 1.5).
Applicants will also be expected to register for the 21+ Admissions exam, the NT2 exam or
Deficiencies Exam with the Entrance Examination and Support Education executive department.
Applicants who have enrolled will be able to prepare themselves for the exam.
These dates will be published on www.hogeschoolrotterdam.nl/toelating on an annual basis.
Education will be offered in preparation for the 21+ Admissions exam, the NT2 exam or
Deficiencies Exam. If an applicant attends this education, he will be required to make a financial
contribution towards this education. The education provided consists of a number of courses.
Further information about the content of the exam can be found in the 2017-2018 information
guide on for the 21+ Admissions exam, the NT2 exam or Deficiencies Exam or on hint.hr.nl. This
guide is published by the Entrance Examination and Support Education executive department.
1.3.1 The 21+ Admissions exam
The 21+ Admissions exam consists of an aptitude test and a 21+ exam.
Applicants will start by doing the Aptitude Test. The Aptitude Test will be (or could be)
accompanied by a selection interview. If a positive result is attained for the Aptitude Test, the
applicant will sit the 21+ Admissions exam. The aptitude test will be valid for the academic year
ahead and for the subsequent academic year. The Executive Board will set up a committee to
establish the suitability of applicants for the Bachelor programmes or associate degree
programmes in question. Dutch language is a requirement here too.
A positive decision will only be issued if it has been demonstrated that an applicant has sufficient
knowledge of the Dutch language to be able to successfully complete the education provided
(Section 7.29(1) of the WHW). This provision will not apply to the English-language programmes at
Rotterdam University of Applied Sciences.
To be permitted to do the 21+ admissions exam, applicants must be 21 or older on 1 October of
the year to which applications relate. The Executive Board may derogate from this age limit for
applicants with a foreign diploma that would entitle them to admission to a programme at a
university of applied sciences in their own country (Section 7.29(3) of the WHW). The Executive
Board may also derogate from this age limit if it is not possible to produce a diploma in special
cases.
In accordance with Section 7.29 of the WHW, the Executive Board will decide on the content of the
21+ Admissions exam. The Executive Board has mandated the power to decide on the content of
and to conduct the 21+ Admissions exam to the Director of the Education and Development
executive department (currently Communication & External Relations). He will decide on this
content after consultation with the relevant institutional dean. The requirements applicable will be
included in the Student Handbook for the institute under which the programme in question falls.
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The list of exam subjects for the 21+ exam will be published on www.hogeschoolrotterdam.nl on
an annual basis.
Applicants with a refugee status must be at least 17 years of age on 1 October of the same year in
which the application is submitted in order to be permitted to take the 21+ Admissions Exam.
Applicants with a refugee status take the Dutch language section of the NT2 Exam instead of the
Dutch section of the 21+ Admissions Exam.
The 21+ Admissions exam may only be sat in the periods established for this purpose. Applicants
will be required to submit applications for Bachelor programmes or associate degree programmes
and participate in the 21+ admissions exam prior to the academic year in question, being 1 May of
the year in question at the very latest.
If an applicant takes part in the 21+ Admissions exam, he will be required to pay a financial
contribution towards the exam. An applicant who successfully completes the Aptitude Test and the
subjects prescribed for the 21+ exam will receive a certificate for the 21+ Admissions exam. The
certificate for the 21+ Admissions exam will only entitle an applicant to admission to the
programme for which the decision was issued.
In certain circumstances, the programme choice may be changed after the decision made by the
Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies, when requested by an
applicant. An applicant who has a module certificate for a subject that forms part of a HAVO or
VWO state exam, and this subject is one of the subjects to be examined in the 21+ exam, will be
granted an exemption for the subject in question. For information on how to apply for an
exemption for a subject in the 21+ exam, see Appendix 6. However, applicants will always be
required to do the aptitude test.
Applicants can submit reconsideration requests to the Assessment Committee for the 21+ Exam,
NT2 Exam and Deficiencies Exam within 12 school working days and must do so to be able to lodge
a judicial appeal with the Examination Appeals Board (Paragraph 1 of Section 7.61 of the WHW).
See Appendixes 6 and 7 for further information.
1.3.2 The 21+ Admissions exam at the Willem de Kooning Academy (WdKA)
A different 21+ Admissions exam is in place for the art programmes at the Willem de Kooning
Academy (WdKA) than the one applicable for the standard Bachelor programmes or associate
degree programmes at Rotterdam University of Applied Sciences. This exam consists of the
assessment of artistic and visual qualities and the completion of an extensive aptitude test: the
WdKA 21+ test.
The admission regulations in place for art programmes at the Willem de Kooning Academy are
separate to the 21+ Admission exam applicable at Rotterdam University of Applied Sciences. As
such, compliance with the admission regulations referred to above will not mean that an applicant
is admissible to a different Bachelor programme or associate degree programme at Rotterdam
University of Applied Sciences. Conversely, an applicant who has successfully completed the 21+
Admissions exam offered by Rotterdam University of Applied Sciences will not be entitled to a
place on one of the art programmes at the Willem de Kooning Academy.
Applicants to the Leisure Management and Lecturer in Visual Arts and Design WdKA programmes
are required to take the regular 21+ Admissions Exam administered by the Rotterdam University of
Applied Sciences. Applicants to the Lecturer in Visual Arts and Design study programme will also be
assessed for their artistic and visual arts competencies by the Willem de Kooning Academy
(WdKA).
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1.3.3 The NT2 exam
The NT2 exam consists of two phases, the different components of which are in compliance with
level B1/B2 of the Common Framework of Reference for Languages. The first phase covers reading
and writing proficiency, while the second phase pertains to speaking and listening proficiency.
Together, the two phases form one exam.
The NT2 exam may only be sat during certain predetermined periods and a registration deadline
will apply for each particular exam session. If an applicant takes part in the NT2 exam, he will be
required to make a financial contribution towards the exam. An applicant who completes the NT2
exam successfully will receive a certificate for the NT2 exam. For further rules on the NT2 exam,
see Appendix 6.
Applicants can submit reconsideration requests to the Assessment Committee for the 21+ Exam,
NT2 Exam and Deficiencies Exam within 12 school working days and must do so to be able to lodge
a judicial appeal with the Examination Appeals Board (Paragraph 1 of Section 7.61 of the WHW).
See Appendixes 6 and 7 for further information.
1.3.4 Deficiencies
An applicant who wishes to do a Bachelor programme or associate degree programme, but has a
HAVO, VWO, or MBO-long diploma with a transfer cluster or subject combination that does not
entitle the applicant to direct admission will be regarded as having one or more so-called ‘subject
deficiencies’. If subject combination requirements apply for applicants with an MBO diploma, level
4, these requirements will also apply to applicants at Rotterdam University of Applied Sciences.
These deficiencies must have been rectified before applicants will be able to start the Bachelor
programmes or associate degree programmes in question.
In accordance with Section 7.25 of the WHW, the Executive Board will decide on the content of the
deficiencies exam. The Director of Education and Development (currently Communication and
External Relations) will decide on the content of the deficiencies exam after consulting institutional
management. The requirements will be included in the Student Handbook for the Bachelor
programme of associate degree programme in question. The tables in which the deficiency
subjects are specified are published on www.hogeschoolrotterdam.nl on an annual basis.
Applicants can submit reconsideration requests to the Assessment Committee for the 21+ Exam,
NT2 Exam and Deficiencies Exam within 12 school working days and must do so to be able to lodge
a judicial appeal with the Examination Appeals Board (Paragraph 1 of Section 7.61 of the WHW).
See Appendixes 6 and 7 for more information.
14
Article 1.4
The application procedure: the study programme check and study
programme recommendation
1.4.1 The study programme check
The object of the study programme check is to provide an insight into the suitability of an applicant
for the Bachelor programme or associate degree programme chosen and also into factors that
would prevent the successful completion of the Bachelor programmes or the associate degree
programme. The study programme recommendation will follow on from the results of the
interview. The study programme recommendation sets out the suitability of an applicant for the
Bachelor programme or associate degree programme chosen, possibly supplemented by a
recommendation on which other Bachelor programme(s) or association degree programme(s)
would be more suitable for the applicant. If the assessment of the suitability of an applicant is
positive, a positive study programme recommendation will be issued; a negative assessment will
be followed by a negative study programme recommendation. The study programme
recommendation will also state whether it is advisable for an applicant to take part in support or
brush-up activities.
The study programme check will be a mandatory part of the enrollment procedure at Rotterdam
University of Applied Sciences for all Bachelor programmes and associate degree programmes. This
requirement does not apply to study programmes with a decentralised selection process or study
programmes with additional requirements, such as the Speech-Language Pathology study
programme and art study programmes (see Article 1.5).
The study programme check consists of the interview and is conducted on the basis of the study
programme activity (or activities) per Bachelor programme or associate degree programme. If
extra documents and/or activities are needed to support the interview, this will be announced at
the same time as the invitation for the interview and will also have been announced in advance on
the relevant programme page of www.hogeschoolrotterdam.nl.
The interview will take place with job holders from Rotterdam University of Applied Sciences that
have been designated to conduct these interviews.
1.4.2 Applying up to and including 1 May, or after 1 May 2017 with 31 July 2017 as the
latest application date
Rotterdam University of Applied Sciences applies rules relating to the study programme check to
applicants who submit applications on 1 May 2015 or after 1 May 2017, with 31 July 2017 as the
latest date for submitting applications.
1.
2.
Applicants that apply for a place on a (full-time, dual or part-time variant of a) Bachelor
programme or associate degree programme by 1 May 2017 at the latest will receive a study
programme recommendation. As the name suggests, this is a recommendation and applicants
may choose to disregard it. Applicants are strongly recommended to observe the
recommendation issued to them. However, this recommendation will not have any
consequences for the remainder of the enrollment procedure.
Different rules apply to some groups of applicants (see Article 1.5).
a. Submission of an application after 1 May 2017, with 31 July 2017 as the latest date
for application in the case of a non-selective programme (see Article 1.4.3).
Applicants who submit applications to Rotterdam University of Applied Sciences for
places on non-selective Bachelor programmes or associate degree programmes for
the first time after 1 May, with 31 July 2017 as the latest date for application
15
3.
4.
submission will be subject to the same requirements as applicants submitting
applications by 1 May at the latest.
b. Applicants that submit applications to Rotterdam University of Applied Sciences for
places on selective Bachelor programmes or associate degree programmes (see Article
1.4.3) for the first time between 2 May and the latest date for application submission of
31 July 2017 will be required to take part in a study programme check and must also
obtain a positive study programme recommendation after taking part in the study
programme check. If applicants are awarded a negative study programme
recommendation, they will not be entitled to enroll in accordance with Articles 7.32 up to
and including 7.34 of the WHW.
Individuals who have submitted an application for a place on a programme at Rotterdam
University of Applied Sciences on 1 May 2017 at the latest and then decide, after 1 May 2017,
to change their application into an application for a place on a selective Bachelor programme
or associate degree programme (see Article 1.4.3), will be required to participate in a study
programme check before being able to enroll for the programme in question. The positive
study programme recommendation will not be required in this
situation.
Applicants who submit applications to a different university of applied sciences and attained
the right to enroll there, but then decide to submit an application to Rotterdam University of
Applied Sciences will be required, under reference to Article 7.31.b of the WHW, to take part
in the study programme check if they wish to be considered for enrollment.
1.4.3 Selective Bachelor programmes and Bachelor degree programmes
The Executive Board at Rotterdam University of Applied Sciences adopts and publishes the list of
selective Bachelor programmes and Bachelor degree programmes on
www.hogeschoolrotterdam.nl on an annual basis.
Appendix 1, which forms an integral part of these regulations, shows which Bachelor programmes
and associate degree programmes are selective and non-selective in academic year 2017-2018.
1.4.4 Procedural provisions for the study programme check
The mandatory study programme check to be completed as part of the total enrollment procedure
will take place at the invitation of Rotterdam University of Applied Sciences and will consist of an
interview. The interview will be conducted on the basis of the study programme activity (or
activities) established per Bachelor programme or associate degree programme. These interview
support activities may include completing the so-called startmeter (a digital survey), putting
together a portfolio, writing a motivation letter, bringing along the most recent list(s) of grades,
attending an education activity at one of the locations of Rotterdam University of Applied Sciences
and preparing an overview of competencies attained elsewhere.
The Bachelor programme and/or the associate degree programme will determine the study
programme activities, announce them on the relevant programme page at
www.hogeschoolrotterdam.nl and do this again when inviting applicants to attend the interview.
The remainder of the procedure is as follows:
1. Apply via Studielink
After applying via Studielink, an applicant will receive a confirmation of his application from
Rotterdam University of Applied Sciences and a provisional student log-in account for the
intranet at Rotterdam University of Applied Sciences (HINT), linked to which is a student email account.
16
2.
Invitation to attend an interview
The Bachelor programme or associate degree programme will send applicants invitations to
attend the interview. This invitation will indicate which reservation system an applicant will
be able to use to register for the interview or the date and time that the Bachelor programme
or associate degree programme has set for the submission of applications. The invitation will
state which study programme activities are to be completed in preparation for the interview.
Provisions:
a. Where the performance of study programme checks for applicants applying for a place
up to and including 1 May and applications after 2 May, with 31 July 2017 as the latest
date for application submission are concerned, Rotterdam University of Applied Sciences
applies a different regime to selective Bachelor programmes and associate degree
programmes as regards the study programme recommendation as the outcome of the
interview (see Article 1.4.2).
A different invitation period for the attendance of the interview will apply to applicants
who submit applications on or after 1 July, with 31 July 2017 as the latest date for
submitting the application (see Article 1.4.4. (c)).
b. Invitation to attend an interview, with registration up to 1 July 2017
If the reservation system for a Bachelor programme or associate degree programme
gives an applicant the opportunity to determine a date and time himself, the date and
time in question must be within three calendar weeks of the first invitation. If an
applicant is invited to attend on a day and date that has been determined by the
Bachelor programme or associate degree programme, he will have one opportunity to
change the date and time in consultation with the Bachelor programme or associate
degree programme. However, this will only be possible if the applicant has well-founded
reasons for doing so.
If an applicant fails to comply with the invitation issued to him and/or he fails to attend at
the time reserved (“no-show”), the Bachelor programme or associate degree programme
will give him a second and final opportunity to attend. The reservation period for the
second opportunity will be limited to two calendar weeks. In special cases, institutional
management may decide to offer an applicant a third opportunity to attend. If an
applicant does not utilise this second (or third if applicable) invitation within the period
of time allowed for this purpose, and/or he once again fails to appear (“no show”), the
Student Service Center (SSC) will reject his application for the Bachelor programme or
associate degree programme in question in Studielink. The above will cause the applicant
to lose the opportunity to enroll for the relevant Bachelor programme or associate
degree programme.
c. Invitation with application on/after 1 July, with a deadline of 31 July 2017.
After applying for a place on a Bachelor programme or associate degree programme on
or after 1 July, with 31 July 2017 as the latest date for application submission, the
applicant will receive an invitation to attend the course guidance interview in calendar
week 32 or 33 (7 – 18 August 2017), except where the Bachelor programme or associate
degree programme offers other options on dates other than those in the calendar weeks
referred to above.
If an applicant does not utilize the invitation and/or he fails to attend (no-show) on the
date and at the time that he chose in calendar week 33 or 34, the Bachelor programme
or associate degree programme will send him a second invitation stating a date and time
determined by the Bachelor programme or associate degree programme, which date and
time will be within six school working days of the first invitation. In special cases,
institutional management may decide to offer an applicant a third opportunity to attend.
If he fails to utilize this second (or third if applicable) invitation within the period of time
allowed for this purpose and/or he fails to attend again (“no-show”), the Student Service
17
3.
4.
5.
Center for the Bachelor programme or associate degree programme in question will
reject his application in Studielink. The above will cause the applicant to lose the
opportunity to enroll for the relevant Bachelor programme or associate degree
programme.
d. Interviews may be scheduled for any school working day. A school working day may be
any day from Monday up to and including Saturday.
Study programme activities for the interview
In order to strengthen and substantiate the interview, the Bachelor programme or associate
degree programme will set a study programme activity (or activities) in advance, which it will
announce on the relevant programme page on www.hogeschoolrotterdam.nl. In the invitation
to attend the interview, applicants will be reminded again of the study programme activities
set for the interview.
a. The study programme activity (or activities) may consist of an activity (or activities) that
an applicant is to complete independently at a location of his choice, or at one of the
locations of Rotterdam University of Applied Sciences, the latter to be determined by the
programme or associate degree programme of Hogeschool Rotterdam.
If the study programme activity consists of the preparation of a portfolio, motivation
letter or letter of application, for example, the conditions to be met will be stated
clearly in the invitation (see Article 1.4.4(2)).
If an applicant is invited to complete the startmeter (digital survey), he will receive
via My.rotterdamuas.com the link to the startmeter from the relevant Bachelor
programme or associate degree programme. The report ensuing from the
startmeter will be sent to the provisional student e-mail account that has been given
to the applicant as soon as he has completed the digital survey. Due to the
processing time involved, applicants will be required to have completed the
startmeter in full at least three school working days before the interview.
Applicants must bring the report and/or all of the documents required in relation to
the study programme activity (or activities) with them to the interview. If the
applicant does not satisfy the study programme check activity/ies, he will no longer
be eligible for the interview. See Section 4 for more information.
b. Participation in the study programme activity (or activities) is mandatory. If an applicant
has not completed the study programme activity (or activities) in full and correctly, it will
not be possible for him to take part in the interview for the Bachelor programme or
associate degree programme in question.
If the interview lapses as a result of the incomplete and incorrect completion of the study
programme activity (or activities), this will be recorded as absence (“no-show”) on the part of
the applicant in question.
If an applicant fails to complete the study programme activity (or activities) that the
Bachelor programme or associate degree programme has set in the second invitation, the
Student Service Center (SSC) will reject his application for the relevant Bachelor programme
or associate degree programme in Studielink. The above will cause the applicant to lose the
opportunity to enroll for the relevant Bachelor programme or associate degree programme.
Submitting applications for more than one Bachelor programme or associate degree
programme at Rotterdam University of Applied Sciences
Each Bachelor programme or associate degree programme at Rotterdam University of Applied
Sciences will independently establish the study programme activity (or activities) and the
content thereof. If an applicant wishes to have a course guidance interview at more than one
Bachelor programme or associate degree programme (subject to a maximum of three
interviews), it is possible that an additional requirement (or requirements) will be imposed on
the study programme activities. This may mean that the applicant in question will be required
18
6.
to re-do the startmeter (a digital survey), the motivation letter and the portfolio, etc., because
of the different competencies necessary for the future profession at hand.
If an applicant has submitted applications for a number of Bachelor programmes or associate
degree programmes at Rotterdam University of Applied Sciences, he will complete the study
programme check at the programme that is his first choice. He will also notify the other
Bachelor programmes and associate degree programmes of his choice. If an applicant
ultimately decides to opt for a different Bachelor programme or associate degree programme
and applies for a place on the programme in question, he will present the outcome of the first
study programme check to the Study Success contact for the Bachelor programme or
associate degree programme in question. The Study Success contact person will consider
whether the information provided is sufficient for him to issue a valid study programme
recommendation for the Bachelor programme or associate degree programme in question. If
not, the Study Success contact person will indicate which study programme activities are still
to be completed and what the follow-up procedure will be.
Study programme recommendation
The study programme recommendation will be announced to the applicant in writing no later
than 12 school working days after participation in the study programme check.
See Article 1.4.2. for information on whether or not a study programme recommendation is
binding.
1.4.5 Special groups
1.
2.
3.
Applicants with a functional disability
Where an applicant has a disability, this situation will be taken into consideration wherever
possible when conducting and assessing a study programme check.
The applicant in question must notify Rotterdam University of Applied Sciences of a situation
of this nature in writing 12 school working days before the start of the study programme
check. This letter must be accompanied by a medical certificate.
Applicants originating from the public entities of Bonaire, Sint Eustatius and Saba, or Aruba,
Curaçao and Sint Maarten.
Applicants originating from the public entities of Bonaire, Sint Eustatius and Saba, or Aruba,
Curaçao and Sint Maarten, are required to take part in the study programme check, but will
not need to be present at Rotterdam University of Applied Sciences when doing so if this is
not possible. These applicants will be able to take part via digital means of communication.
Identification checks will be effected at the place of participation, by a person or persons
designated for this purpose by Rotterdam University of Applied Sciences.
Applicants with a foreign prior education will be able to submit their applications up to and
including 31 July 2015 at the latest and will be required to meet the general conditions
applicable to any applicant wishing to study at Rotterdam University of Applied Sciences.
A study programme check is not mandatory, but applicants are urgently advised to take part
in the study programme check.
In addition to the enrollment conditions applicable, applicants originating from outside the
European Economic Area must be in possession of the residence documents required by law.
They will be expected to monitor the deadlines applicable themselves.
19
Article 1.5
Gaining a place in a Bachelor or associate degree programme with
decentralised selection or that are subject to additional requirements
1.5.1 Bachelor programmes with a decentralised selection)
From 1 October 2016, educational institutions are fully responsible for the decentralised
selection and assignment of places in study programmes for programmes with decentralised
section. As part of this, the educational institution is also responsible for developing and carrying
out the decentralised selection and placement process.
A Bachelor programme can only introduce a decentralised selection process with the
authorisation of the Executive Board.
The following apply to Bachelor programmes with a decentralised selection process:
1. Registration is possible until 15 January 2017. Registration takes place via Studielink.
2. The applicant can only register for a maximum of two Bachelor programmes with
decentralised selection, with the exception of the Physiotherapy study programme, as it
is only possible to register for one Physiotherapy study programme nationwide.
3. The applicant is required to participate in the entire selection programme. A ranking
number cannot be awarded otherwise.
4. The dates of the ‘selection dates’ are announced beforehand on the study programme
page of www.hogeschoolrotterdam.nl.
5. The selection criteria and procedure are stated on the study programme page of
www.hogeschoolrotterdam.nl.
6. The applicant is informed about his ranking number (placement number) via Studielink on
15 April 2017.
7. The applicant is informed by letter by the study programme immediately after 15 April 2017
about his ranking number of motivation for his ranking (ranking number of proof of
enrollment).
8. The applicant must accept the offer in Studielink within two weeks. If the applicant does not
accept the offer by the final deadline, his spot will no longer be available.
9. It is possible to be offered a place up to 1 August 2017.
10. All other enrollment conditions for the Rotterdam University of Applied Sciences must be met
by 31 August 2017.
An objection to the ranking number and proof of enrollment decision can be submitted to the
Advisory Appeal Board. See Appendix 4 for further information.
The study programme check described in Article 1.4 is not mandatory for applicants for
programmes with decentralised selection.
In the academic year 2017-2018, the Rotterdam University of Applied Sciences will be offering
the following Bachelor programmes with decentralised selection:
Number of places
Name of the
Full time
abbreviation
Bachelor
(FT),
Institutee
programme
Biology and medical laboratory research
Chemistry
FT
FT
EAS
EAS
175
120
Physiotherapy
Human resource management
Industrial product design
Medical care
FT
FT
FT
FT
IVG
IBK
EAS
IVG
200
190
100
40
20
Ar
1.
2.
1.5.2 Bachelor programmes and associate degree programmes subject to additional
requirements
Enrollment for certain Bachelor programmes and associate degree programmes (Articles 7.26 and
7.26a of the WHW) may require applicants to meet additional requirements in relation to
knowledge, skills or qualities. In the academic year 2017-2018, this will apply for the following
Bachelor programmes (names in Dutch): Atonome Beeldende Kunst, Creative Media and Game
Technologies, Docent Beeldende Kunst en Vorming, Logopedie, Management in de Zorg, Maritiem
Officer, Verloskunde and Vormgeving and for associate degree programmes Arts & Crafts and
Management in de Zorg.
1.
2.
3.
Specific admission regulations are in place at Willem de Kooning Academy (art programmes)
and Rotterdam Academy (associate degree programmes) for the arts programmes or the art
related teacher training (Lerarenopleiding) (Section 7.26 an of the WHW). The applicant will
be required to demonstrate that they have sufficient artistic aptitude.
Specific admission regulations are also in place for the following programmes (names in
Dutch): Creative Media and Game Technologies, Management in de Zorg (the Bachelor and
associate degree programme), Maritiem Officier, Logopedie and Verloskunde. See
www.hogeschoolrotterdam.nl for these regulations.
The study programme check is not compulsory for the applicants referred to in this article
(see Article 1.4). However, certain Bachelor programmes and associate degree programmes
with specific admission procedures do offer applicants the opportunity to perform an optional
study programme check. Applicants are strongly recommended to take part in this optional
study programme check. The interview forms part of the admissions procedures outlined
above.
The final registration deadline for study programmes with additional requirements than the regular
Bachelor and associate degree programmes is 31 July 2017. Midwifery is the only study
programme with additional requirements that has a final registration deadline of 15 January 2017.
In addition, applicants will only be enrolled if they have met all of the registration and payment
requirements by 31 August 2017.
21
Article 1.6
Enrolling after being issued with a negative binding study recommendation
(whether internal or external) that debars a student from a Bachelor
programme or associate degree programme or switching from one Bachelor
programme or associate degree programme and another.
1.6.1
A negative binding study recommendation debarring a student, issued by
Rotterdam University of Applied Sciences (internal BSR)
A student at Rotterdam University of Applied Sciences who has received a negative binding study
recommendation debarring him from a programme (a negative BSR) will no longer be able to enroll
as a student or external student for the same Bachelor programme or associate degree
programme at Rotterdam University of Applied Sciences. This rule applies for full-time, part-time
and dual education.
This student will also no longer be able to enroll as a student or external student for the full-time,
part-time or dual programme for Bachelor programmes that has the same foundation programme
as the Bachelor programme from which the student has been debarred. The Student Handbook for
each institute indicates which Bachelor programmes have the same first year programme
(Propaedeutic stage).
Students will have one opportunity to approach institutional management for the Bachelor
programme or associate degree programme in question to request re-admittance to the same
Bachelor programme or associate degree programme after a minimum of one year. In this request,
students will be expected to convince institutional management that they will be able to complete
the Bachelor programme or associate degree programme successfully (Article 7.8b(5)) of the
WHW).
A student who wishes to be enrolled for a different Bachelor programme or associate degree
programme than the one for which he has been rejected with effect from the new academic year
must submit an application for the programme in question and take part in the study programme
check referred to in Article 1.4. If an application relates to a selective programme, an application
after 1 May will not be subject to the requirement that participation in the study programme check
must result in a positive recommendation.
The submission of an application for the other Bachelor programme or associate degree
programme will be possible via Studielink until 1 August. Between 1 August and 31 August 2017,
applications will be submitted via the application procedure applicable for the Student Service
Center. In addition, applicants will only be enrolled if they have met all registration and payment
conditions by 31 August. Students can enroll for the same Bachelor programme of associate
degree programme at a different university of applied sciences.
1.6.2 A negative binding study recommendation debarring a student, issued
by a university of applied sciences or university (external BSR) other
than the Rotterdam University of Applied Sciences
If a student has received a negative binding study recommendation entailing his debarment from a
specific programme at a different university of applied sciences (an external BSR) or university, he
will be able to recommence the study in question at Rotterdam University of Applied Sciences.
Students must submit their applications via Studielink before 1 August 2017 and will also complete
the study programme check process described in Article 1.4 of these regulations as part of the
22
admissions procedure. If an applicant is able to demonstrate that he has been issued with a
negative binding study recommendation entailing his debarment from a programme that he is
enrolled for elsewhere, the 1 August deadline will not apply (Section 7.31d (3) of the WHW). The
applicant himself is responsible for providing Rotterdam University of Applied Sciences with proof
of the BSR imposed elsewhere (Section 7.31d (3) of the WHW).
When submitting an application for a place on a selective Bachelor programme or associate degree
programme for the first time after 1 May, with 31 July 2017 as the latest date for application
submission, this group of applicants will not be subject to the requirement that participation in the
study programme check must result in a positive study programme check.
After a year of study, the student in question will be issued with a study recommendation, which
recommendation could entail his debarment from the programme in question.
1.6.3 Switching from a Bachelor programme or an associate degree
programme
Switching during the course of an academic year is possible if:
a. the student already has an active enrollment with Rotterdam University of Applied Sciences
in the academic year in question and wishes to change the study programme or form of
programme for which he is enrolled (transfer/switch). Institutional management for the
Bachelor programme or associate degree programme in question must approve the change.
Requests to transfer/switch may be submitted to the Student Service Center until 1 June of
the academic year in question;
b. the student already has an active enrollment with a different institution for higher education
for that academic year and wishes to transfer to a Bachelor programme or associate degree
programme at Rotterdam University of Applied Sciences. Institutional management for the
Bachelor programme or associate degree programme in question must approve the change.
Requests to transfer from another educational institution may be submitted to the Student
Service Center until 1 October of the academic year in question.
Article 1.7
Other provisions
Enrollment is possible if the applicant, student or external student (Section 7.32 of the
WHW):
1. has Dutch nationality or is treated as a Dutch citizen by virtue of a statutory
requirement;
2. is a foreign national and younger than 18 on the first day of the Bachelor programme or
associate degree programme for which he wishes to enroll for the first time;
3. is a foreign national and 18 or older on the first day of the Bachelor programme or associate
degree programme for which he wishes to enroll for the first time and is legally resident in
the Netherlands in the sense of Section 8 of the 2000 Aliens Act (Vreemdelingenwet 2000)
on the date in question;
4. is a foreign national and is residing outside the Netherlands on the first day of the
Bachelor programme or associate degree programme for which he wishes to enroll for the
first time;
23
5.
is a foreign national, no longer meets one of the conditions stipulated under 2, 3 or 4 and
was previously enrolled for a Bachelor programme or associate degree programme at an
institution in accordance with one of these conditions, which Bachelor programme or
associate degree programme the student is still attending and has not completed yet.
Also applies:
1. All of the various admission requirements must be met by 31 August 2017.
2. To be able to meet all of these conditions, applicants must submit their applications via
Studielink no later than 31 July 2017.
For information about the special categories for which the 31 July application deadline does
not automatically apply, see the relevant provisions in Articles 1.5 and 1.6.
3. Relevant work
If a Bachelor programme or associate degree programme imposes an enrollment condition
that requires an applicant ‘to carry out relevant work’, the Student Handbook for the institute
of which the programme in question forms part will state the requirements to be met by the
work in question, which units of study the work comprises and what the study load is.
If it is possible to gain an exemption from the obligation to have relevant work by performing
alternative tasks, the Student Handbook must state the conditions under which this is
possible.
4. Enrollment during the course of the academic year is possible in three situations:
a. the Bachelor programme or associate degree programme has a standard intake
opportunity in February. In this case, the regulations on study programme checks that
are subject to alternative deadlines will apply;
b. the student already has an active enrollment at Rotterdam University of Applied Sciences
in the study year in question and wants to change from one programme or form of
programme to another (transferring/switching). Institutional management for the
Bachelor programme or associate degree programme in question must grant its
permission for the above.
Requests to transfer/switch may be submitted to the Student Service Center until 1
June of the study year until 1 June of the study year;
c. the student already has an active enrollment with a different institution for higher
education for the academic year in question and wants to transfer to a Bachelor
programme or associate degree programme at Rotterdam University of Applied Sciences.
Institutional management for the Bachelor programme or associate degree programme
in question must grant its permission for the above. Requests to transfer from a different
educational institution may be submitted to the Student Service Center until 1 October of
the study year in question.
5. Enrollment rules of a procedural nature are in place at Rotterdam University of Applied
Sciences. Applicants will be notified in writing of these rules in the relevant programme
brochure.
a. the student will receive a notification about the payment of tuition fees via Studielink;
b. the student pays his/her tuition fees via the digital direct order in Studielink (to be
confirmed by themselves or their parents/guardians or a third party), a guarantee from
their employer or proof of paid tuition fees;
c. the student will always be jointly and severally liable for the payment of tuition fees,
even in a situation in which the employer has issued a letter of guarantee;
d.
enrollment will only be effected once proof has been submitted, demonstrating that the
tuition fees or examination fees have been paid within the period of time allotted for this
purpose. The same applies for a second enrollment. No other monetary contribution will
be attached to enrollment.
24
e.
6.
7.
8.
9.
When a debt is accrued at Rotterdam University of Applied Science, the policy is that the
debts must be repaid during the course of the current academic year. Applicants will not
be able to enroll (or re-enroll) if an outstanding debt has not been repaid.
Students who are enrolled will receive proof of enrollment (a student card) from Rotterdam.
The proof of enrollment will state that the Student Handbook applies to the legal relationship
between the student in question and Rotterdam University of Applied Sciences.
Enrollment as an external student will only be possible if the Executive Board believes that
the nature or importance of the education does not oppose this.
Applicants will submit enrollment requests via Studielink. Applicants will be required to have
successfully completed an admissions exam prior to enrollment for certain Bachelor
programmes.
The following rules will apply for anyone who is enrolled as a student at Rotterdam
University of Applied Sciences in a certain study year and who wishes to continue (also
referred to as a ‘re-enroller’) his enrollment (programme, including form of programme) in
the next (new) study year:
a. the student will submit a re-enrollment request via Studielink. The re-enrollment
request must have been submitted via Studielink no later than 31 August 2017;
b. the student will receive a notification about the payment of tuition fees via Studielink;
c. the student pays his tuition fees via the digital authorisation in Studielink (to be
confirmed by the student himself, his parents/carers or a third party), by submitting
a letter of guarantee from his employer or by providing proof that he has paid his
tuition fees;
d. the student will always be jointly and severally liable for the payment of tuition fees,
even in a situation in which the employer has issued a letter of guarantee;
e. when a debt is accrued at Rotterdam University of Applied Science, the policy is that
the debt in question must be paid during the course of the academic year in
question; it will not be possible to enroll a student for the new academic year if the
debt outstanding has not been paid in full;
f. the student will be enrolled once the tuition fees due have been paid in full
(directly or via a direct debit mandate) or after the student has submitted proof of
the payment of tuition fees to another institution for higher education. Students will
always be required to have ensured that tuition fees are in order by 31 August 2017;
g. Rotterdam University of Applied Sciences reports the enrollment to the DUO in Groningen;
h. the student will receive proof of enrollment (or re-enrollment) (a student card) from
Rotterdam University of Applied Sciences.
25
Article 2
Tuition fees- and examination fees
Article 2.1
General provisions pertaining to tuition fees- and examination fees
The following general provisions pertain to tuition fees and examination fees:
1. a student will be required to pay statutory tuition fees or institutional tuition fees for each
academic year in which the Executive Board has enrolled him for a Bachelor programme or
associate degree programme at Rotterdam University of Applied Sciences. The student will be
able to pay the tuition fees in installments, in accordance with a payment schedule to be
decided on by Rotterdam University of Applied Sciences. The maximum administration costs
that may be charged in this respect are provided for by law;
2. an external student will be required to pay examination fees for each academic year in which
the Executive Board has enrolled him for a Bachelor programme or associate degree
programme at Rotterdam University of Applied Sciences. The Executive Board will establish
the level of examination fees to be paid. These examination fees must always be paid
immediately and in full;
3. the level of the statutory tuition fees on the one hand and the institutional tuition fees and
examination fees to be determined by the Executive Board on the other hand will be
announced to applicants (prospective students) annually before 1 April via
www.hogeschoolrotterdam.nl. This will apply except where mandatory are established and
announced by government after the date referred to above;
4. the level of the full statutory tuition fees is determined by governmental decree. The level of
the partial statutory tuition fees is also established by the Executive Board and will be an
amount between a certain minimum and maximum amount. These amounts will be
established under or pursuant to governmental decree (Section 7.45 of the WHW);
5. The Executive Board establishes rules of a procedural nature, which will make it possible to
establish which students will be required to pay statutory tuition fees and which students will
be subject to the institutional tuition fees to be determined at a later date.
The Executive Board will also establish rules of a procedural nature to establish which
examination fees external students are required to pay.
Special provisions may apply for certain categories of foreign student where the level of
tuition fees to be paid is concerned, which fees will be established by the Executive Board.
Article 2.2
Statutory tuition fees
1.
A student who enrolls as a student for a Bachelor programme or associate degree programme
will be required to pay statutory tuition fees on the basis of Section 7.45a of the WHW.
In other words, statutory tuition fees must be paid by students who:
a. the Central Register of Enrollment for Higher Education Enrollment (CRIHO), referred to
in Section 7.52 of WHW, shows have not attained a Bachelor degree for a Bachelor
degree programme for which they were enrolled or a Master’s programme for which
they were enrolled and the above has been the case since 1 September 1991,
b. falls under one of the groups of people referred to in Section 2.2 of the Student Finance
Act 2000 (Wet studiefinanciering 2000) or has Surinamese nationality.
26
2.
3.
4.
5.
6.
7.
8.
The condition referred to in Paragraph 1(a) will not apply for students who are enrolled for an
education or healthcare-related programme for the first time.
A student who meets the conditions referred to above and who is enrolled for a full-time
Bachelor programme or associate degree programme will be required to pay the full statutory
tuition fees referred to in Section 7.45(1) of the WHW.
A student who meets the conditions referred to above and who is enrolled for a part-time or
dual Bachelor programme will be required to pay part of the statutory tuition fees, being an
amount to be determined by the Executive Board, which shall be between an amount to be
determined under or pursuant to governmental decree and the full statutory tuition fees.
If a student as referred to in Paragraph 1 is attending more than one Bachelor programme and
he successfully completes the Bachelor programme for which he was enrolled first, this
student will be required to pay the statutory tuition fees for the remaining part of his study
time. In this situation, the amount due will be calculated proportional to the number of
months remaining in the academic year in question.
The titles attained under Section 7.20 of the WHW will be equated with the Bachelor degree
and Master’s degree referred to in Paragraph 1.
Where the condition referred to in Paragraph 1(a) is concerned, a student who has attained
Bachelor degree will be equated with:
a. a student who has successfully completed the final exam for a programme at a
university of applied sciences, which programme had a study load of 240 credits, in
accordance with the WHW as it read on 31 August 2002;
b. a student who has successfully completed the first preliminary examination for a
programme offered by a university as referred to in Section 7.8 of the WHW, as this
section read on 31 August 2002.
Where the condition referred to in Paragraph 1(a) is concerned, a student who has attained a
Master’s degree will be equated with:
a. a student who has successfully completed the final exam for a programme offered by a
university as referred to in Section 7.3 of the WHW, as this section read on 31 August
2002;
b. a student who has successfully completed the final exam for a programme
offered by a university pursuant to Section 18.14 of the WHW;
c. a student who has successfully completed the final exam for a programme
offered by a university pursuant to Section 18.15 of the WHW.
Article 2.3
Institutional tuition fees
1.
2.
3.
A student who enrolls for a Bachelor programme or associate degree programme will be
required to pay the institutional tuition fees to be determined by the Executive Board, which
fees will be equal at least to the statutory tuition fees due if the student in question does not
meet the conditions stated in Article 2.2 of these regulations.
The Executive Board will be able to establish different institutional tuition fees per
programme or group of programmes or per group or groups of students.
The Executive Board will adopt rules relating to the application of this article. If the student
referred to in Paragraph 1 finds that he is able to meet the conditions referred to in Article
2.2(1) of these regulations or Section 7.45(2) of the WHW during the course of a particular
study year:
a. he will be required to pay statutory tuition fees for the remaining part of the academic
year, at his request;
27
b.
the Executive Board will refund the institutional fees already paid for the remainder of
the study year to the student.
Article 2.4
The reduction of or exemption from tuition fees
1.
2.
3.
If the student referred to in Article 2.2 is enrolled for a Bachelor programme or associate
degree programme at an institution and wishes to have a second enrollment at the same
institution, or a different funded institution, with the exception of the Open University, he will
be exempted from the payment of tuition fees for the second enrollment, except where the
amount paid or to be paid for the first enrollment is lower than the statutory tuition fees. In
this situation, the difference will be due.
An individual that is required to pay school fees or course fees in order to attend education
funded from public funds under the School and Courses Fees Act (Les- en cursusgeldwet) and
who wishes to enroll instead or in addition in the same academic year and is required to pay
statutory tuition fees for this will be required to pay tuition fees equal to the difference
between the contribution already paid and the higher tuition fees referred to for the
enrollment for a programme provided by a funded institution, with the exception of the Open
University. If he is required to pay tuition fees that are lower than the amount already paid,
he will be exempted from the payment of tuition fees.
A student will only be required to pay a part of the statutory tuition fees due from him if the
student enrolls during the course of the academic year. In this situation, the amount due will
be calculated proportional to the number of months remaining in the academic year in
question.
Article 3
Regulations relating to legal protection
Article 3.1
Regulations relating to legal protection
Judicial appeals may be lodged against decisions relating to further prior education requirements
and to the admissions exam with the Examinations Appeals Board. Where other decisions made
under or pursuant to these Enrollment and Preparation Regulations for Bachelor Programmes and
Associate Degree Programmes are concerned, students will be able to initiate disputes. Complaints
may be submitted in all other cases.
Article 3.2
The Complaints and Disputes Office
The Complaints and Disputes Office (‘Bureau Klachten en Geschillen’) receives all complaints and
disputes in the form of ‘written complaints’, which can be defined as letters or complaints forms
that are to be submitted digitally. Individuals may approach the Complaints and Disputes Office by
telephone to request information about the submission of complaints. After receiving a ‘written
28
complaint’, the office will send a confirmation of receipt to the individual who submitted the
complaint or dispute in question, in which it will indicate the party to which the complaint or
dispute has been forwarded for handling. Once handled, the Complaints and Disputes Office will
archive all complaints and disputes, which will enable it to issue annual reports to the Executive
Board at Rotterdam University of Applied Sciences. This annual complaints report is part of the
annual report that Rotterdam University of Applied Sciences publishes.
Article 3.3
Complaints and disputes under or relating to the WHW
The following complaints and disputes procedures are in place at Rotterdam University of Applied
Sciences:
1. Complaint: a complaint as referred to in Section 7.59b of the WHW is an expression of
dissatisfaction by a student/applicant or external student/future external student about
conduct by a person or body affiliated to Rotterdam University of Applied Sciences, or about
the quality of provisions, and that has not been handled to the satisfaction of the
complainant at the preliminary stage. The object of a complaint is to obtain an opinion or
decision from Rotterdam University of Applied Sciences.
2. A dispute will be made known through the preparation of a written administrative appeal, or
through the submission of a judicial appeal by a student/applicant or external student/future
external student against a decision that has been taken by a body at Rotterdam University of
Applied Sciences, not being a decision of general application or in the sphere of private law.
3.3.1 Complaints and disputes
Individuals have a general right to submit complaints. Complaints will primarily be dealt with by
institutional management of the Bachelor or associate degree programme in question at the
preliminary stage. Should it be found that institutional management has not handled a complaint
to the satisfaction of the student or group of students in question, the said student or group of
students will be able to apply to the Executive Board in writing, via the Complaints and Disputes
Office.
Complaints will be handled in a manner that corresponds with how complaints are handled in Title
9.1 of the General Administrative Law Act (Algemene wet bestuursrecht) (see Appendix 2).
1.
2.
If an applicant is not admitted, he will be able to submit a reconsideration request. This
request must be received within 12 working days after rejection.
a. reconsideration requests submitted when a negative study programme recommendation
is issued after 1 May for a selective Bachelor programme or associate degree programme
will be dealt with by the Admissions Committee at Rotterdam University of Applied
Sciences. The Admissions Committee will carry out its work in accordance with the
Admissions Committee Regulations, etc., which have been appended as Appendix 3 to
these regulations.
b. Other requests will be dealt with by the Director of Administration,
Information and Control (currently Finances and Student Registration). A decision on a
reconsideration request will follow 10 working days of the date on which it is received.
If the reconsideration procedure results in a negative opinion, the applicant in question will be
able to submit an administrative appeal to the Advisory Appeal Board. The Advisory Appeal
Board can be found in Appendix 4 of these regulations.
29
3.
An applicant will not be enrolled during the reconsideration procedure or the
administrative appeal procedure. However, an applicant may be given the opportunity to
take part in education by submitting an application for provisional relief. This provisional
relief may be granted by management of the Bachelor programme or associate degree
programme for which an applicant has submitted an application.
3.3.2 The Advisory Appeal Board
The Advisory Appeal Board (Geschillenadviescommissie, GAC) is an independent advisory
committee that has been established by law. It advises the Executive Board about any type of
dispute that is not dealt with by the Examinations Appeals Board.
Regulations have been formulated for the Advisory Appeal Board and any individual who submits a
dispute will be bound by the procedures set out in the Regulations for the Advisory Appeal Board
(see Appendix 4).
3.3.3 The Examinations Appeals Board
The Examinations Appeals Board is an independent Board that has been created by law. The
Examinations Appeals Board will decide exclusively on judicial appeals lodged by students or
external students against the following, amongst other things:
a. decisions to debar students on the basis of binding study recommendations (Sections 7.8b
and 7.9 of the WHW);
b. decisions by the Exam Board and examiners.
For a full summary of instances in which a judicial appeal may be lodged, see Appendix 5. An
individual who lodges a judicial appeal (the appellant) will be bound by the procedures
provided for in the rules of procedure on the course of proceedings with the Examinations
Appeals Board (Appendix 5).
3.3.4 The Appeals Tribunal for Higher Education
Students will be able to lodge judicial appeals with the Higher Education Appeal Tribunal against
decisions made in relation to judicial appeals. It will not be possible to appeal against decisions
made by the Higher Education Appeal Tribunal. The period applicable for the submission of a
notice of judicial appeal will be six weeks after the date on which the contested decision is
announced.
3.3.5 The submission period
The period for the submission of a notice of administrative or judicial appeal will be six weeks.
When calculating this period, the length of the student holidays indicated in the annual timetable
for Rotterdam University of Applied Sciences will not be taken into consideration. This period of
time will commence on the day after the date on which the decision is announced.
30
Appendix 1
Selective Bachelor programmes or associate degree programmes
Bachelor programmes subject to additional requirements Bachelor
programmes subject to (de)centralised selection
academic year
2017 – 2018
Academische Pabo
studiekeuzecheck
1 mei
Yes
Accountancy
studiekeuzecheck
1 mei
Yes
Accountancy (Ad)
studiekeuzecheck
1 mei
Yes
Arts & Crafts (Ad)
aanvullende eisen
1 mei
Does not apply
Automotive
studiekeuzecheck
1 mei
No
Autonome Beeldende Kunst
aanvullende eisen
Bedrijfseconomie
studiekeuzecheck
1 mei
zie opleidingspagina
Yes
Bedrijfskunde MER
studiekeuzecheck
1 mei
Yes
Biologie en Medisch
Laboratoriumonderzoek
decentrale selectie
15 januari
Does not apply
Bouwkunde
studiekeuzecheck
1 mei
Yes
Business IT & Management
studiekeuzecheck
1 mei
Yes
Chemie
decentrale selectie
15 januari
n.v.t.
Chemische Technologie
studiekeuzecheck
1 mei
No
Civiele Techniek
studiekeuzecheck
1 mei
Yes
Commerciële Economie |
Creative Marketing & Sales
studiekeuzecheck
1 mei
Yes
Commerciële Economie |
Global Marketing & Sales
studiekeuzecheck
1 mei
Yes
Commerciële Economie
Marketing of Social Business
studiekeuzecheck
1 mei
Yes
Commerciële Economie
SportMarketing & Management
studiekeuzecheck
1 mei
Yes
Commerciële Economie deeltijd
studiekeuzecheck
1 mei
Yes
Communicatie
studiekeuzecheck
1 mei
Yes
Communication and Multimedia
Design
studiekeuzecheck
1 mei
Yes
Creative Media and Game
Technologies
aanvullende eisen
1 mei
Does not apply
Crossmediale Communicatie (Ad)
studiekeuzecheck
1 mei
Yes
Docent Beeldende Kunst en
Vormgeving
aanvullende eisen
Elektrotechniek
studiekeuzecheck
1 mei
No
Engineering (Ad)
studiekeuzecheck
1 mei
No
Ergotherapie
studiekeuzecheck
1 mei
No
Facility Management
studiekeuzecheck
1 mei
Yes
Financial Services Management
studiekeuzecheck
1 mei
Yes
zie opleidingspagina
31
Does not apply
Does not apply
Fiscaal Recht en Economie
Fysiotherapie
studiekeuzecheck
decentrale
selectie
1 mei
Yes
15 januari
Does not apply
Human Resource Management
(voltijd)
decentrale
selectie
15 januari
n.v.t
Human Resource Management
(deeltijd)
studiekeuzecheck
1 mei
Yes
ICT Service Management (Ad)
studiekeuzecheck
1 mei
No
15 januari
Does not apply
Industrieel Product Ontwerpen
decentrale
selectie
Informatica
studiekeuzecheck
1 mei
No
Integraal Bouwmanagement (Ad)
studiekeuzecheck
1 mei
Yes
International Business and
Languages
studiekeuzecheck
1 mei
Yes
International Business and
Management Studies
studiekeuzecheck
1 mei
Yes
Leisure Management
studiekeuzecheck
1 mei
Yes
Leraar Gezondheidszorg en
Welzijn
studiekeuzecheck
1 mei
No
Lerarenopleiding Aardrijkskunde
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Algemene
Economie
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Basisonderwijs
(Pabo)
studiekeuzecheck
+ kenniseisen
zie opleidingspagina
Yes
Lerarenopleiding
Bedrijfseconomie
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Biologie
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Duits
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Engels
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Frans
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Geschiedenis
studiekeuzecheck
1 mei
Yes
Lerarenopleiding
Maatschappijleer
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Natuurkunde
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Nederlands
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Technisch
beroepsonderwijs
studiekeuzecheck
1 mei
Yes
Lerarenopleiding Wiskunde
studiekeuzecheck
1 mei
Yes
Logistics Engineering
studiekeuzecheck
1 mei
No
Logistiek en Economie
studiekeuzecheck
1 mei
Yes
Logopedie
aanvullende eisen
1 mei
Does not apply
Maintenance & Mechanics (Ad)
studiekeuzecheck
1 mei
No
Management in de Zorg
aanvullende eisen
1 mei
Does not apply
Management in de Zorg (Ad)
aanvullende eisen
1 mei
Does not apply
Maritiem Officier
aanvullende eisen
1 mei
Does not apply
32
Maritieme Techniek
Medische Hulpverlening
studiekeuzecheck
decentrale
selectie
1 mei
No
15 januari
Does not
apply
Mens en Techniek |
Gezondheidszorg Technologie
studiekeuzecheck
1 mei
No
Officemanagement (Ad)
studiekeuzecheck
1 mei
Yes
Ondernemen (Ad)
studiekeuzecheck
1 mei
Yes
Onderwijsondersteuner
Gezondheidszorg en Welzijn
studiekeuzecheck
1 mei
No
Onderwijsondersteuner
Technisch beroepsonderwijs
studiekeuzecheck
1 mei
No
Pedagogisch Educatief
Medewerker (Ad)
studiekeuzecheck
1 mei
No
Ruimtelijke Ontwikkeling |
Ruimtelijke Ordening en
Planologie
studiekeuzecheck
1 mei
Yes
Sales & Accountmanagement (Ad)
studiekeuzecheck
1 mei
Yes
Small Business en Retail
Management
studiekeuzecheck
1 mei
Yes
Sociaal Financiële Dienstverlening
(Ad, deeltijd))
studiekeuzecheck
1 mei
Yes
Social Work
studiekeuzecheck
1 mei
Yes
Technische Bedrijfskunde
studiekeuzecheck
1 mei
Yes
Technische Informatica
studiekeuzecheck
1 mei
No
Trade Management gericht op
Azië
studiekeuzecheck
1 mei
Yes
Vastgoed en Makelaardij
studiekeuzecheck
1 mei
Yes
Verloskunde
aanvullende eisen
vóór 15 januari
Does
not
apply
Verpleegkunde
studiekeuzecheck
1 mei
Yes
Vormgeving
aanvullende eisen
Watermanagement
studiekeuzecheck
1 mei
Yes
Werktuigbouwkunde
studiekeuzecheck
1 mei
No
zie opleidingspagina
33
Does
not
apply
Appendix 2
The Complaint Regulations (public domain)
ARTICLE 1
Definition
A complaint is defined as follows: a complaint in the sense of Section 7.59b of the WHW is an
expression of dissatisfaction by a student/applicant or external student/prospective external
student regarding an action by a person or body associated with Rotterdam University or about the
quality of facilities, which complaint was not settled to the satisfaction of the complainant during
at the initial stage. The object of a complaint is to obtain an opinion or decision from Rotterdam
University of Applied Sciences.
ARTICLE 2
Submission
1. Complaints must be submitted in writing to the Complaints and Disputes Office (Bureau
Klachten en Geschillen), either in the form of a letter or via the digital complaints form.
2. The Complaints and Disputes Office sends a confirmation of receipt and forwards the
complaint to the competent body.
ARTICLE 3
Person handling the complaint
In principle, a complaint will be handled by institutional management or by department
management. However, the Executive Board may decide to handle a complaint itself.
ARTICLE 4
Opportunity to be heard
1. The person handling the complaint will give the complainant and the person to whose actions
the complaint pertains an opportunity to be heard.
2. It is possible to forgo hearing a complainant if:
a. the complaint is clearly unfounded;
b. the complainant has declared that he does not wish to avail himself or herself of the right
to be heard, or
c. the complainant fails to declare within a reasonable period set by the administrative
body that he wishes to avail himself/herself of the right to be heard.
ARTICLE 5
The processing period
1. Complaints will be processed within six weeks of the written complaint being received.
2. The person handling the complaint may adjourn the processing of the complaint for no more
than four weeks. The complainant and the person to whose actions the complaint pertains
will be notified of the adjournment in writing.
ARTICLE 6
Completion
The person handling a complaint will provide the complainant with a written, reasoned notification
of the findings that have ensued from the investigation into the complaint in question, his decision
on the complaint and details of any consequences that may arise as a result. The person handling
the complaint will send a copy of the above to the Complaints and Disputes Office.
34
ARTICLE 7
Judicial appeal
If the person handing a complaint fails to resolve the complaint in a manner that is satisfactory to
the student, the student or group of students in question may have recourse in writing to the
Executive Board. In this situation, the Executive Board may assess the complaint both in terms of
its content and the procedures followed. When submitting a complaint, students may request
assistance and advice from the student counsellor. However, the student counsellor will not act as
the adviser of the student in question during the proceedings.
ARTICLE 8
Inadmissibility
1. The person handling the complaint will not be obliged to process the complaint if it relates to
conduct:
a. that has been the subject of a complaint submitted and processed on a previous
occasion,
b. that took place more than one year before the date on which the complaint was
submitted,
c. about which the complainant could have submitted an administrative appeal,
d. against which the complainant is able to submit a judicial appeal.
2. The person handling the complaint is not obliged to process the complaint if the interests of
the complainant or the importance of the conduct in question is clearly insufficient.
3. The complainant will be informed as quickly as possible if it is decided not to
process a
complaint, however no later than four weeks after the date on which the complaint was
received. A copy of this notification will be sent to the Complaints and Disputes Office. If the
complainant is not in agreement with the viewpoint of the person handling the complaint, he
may have written recourse to the Executive Board.
ARTICLE 9
Final stipulation
These regulations entered into force on 1 September 2011 and may be cited as the Complaints
Regulations (Reglement Klachten).
35
Appendix 3
The Admissions Committee Regulations, based on Article 1.4.6. of the
Enrollment and Preparation Regulations for Bachelor Programmes and
Associate degree programmes
ARTICLE 1
The Admissions Committee
At each hearing, the Admissions Committee will consist of three members, two of whom will be
permanent members whose knowledge is primarily of a legal nature, and an expert on the
substantive aspect of the Bachelor programme or associate degree programme in question. The
Executive Board will appoint the permanent members (four in total) annually, while institutional
management for the Bachelor programme or associate degree programme in question will appoint
the expert on a hearing-by-hearing basis.
The Committee will appoint a Chairman from amongst its members.
ARTICLE 2
Reconsideration requests
If an applicant is not admitted, he will be able to submit a reconsideration request. This request
must be submitted within 18 school working days of the date on which the negative binding study
recommendation is received.
All requests must be submitted in writing (which will also be understood to include digital forms of
communication) stating the grounds for the request.
A reconsideration request will be addressed to the Complaints and Disputes Office at Rotterdam
University of Applied Sciences. It will ensure that the request is submitted to the correct
admissions committee.
ARTICLE 3
Request handling
The Admissions Committee will arrive at an opinion on the basis of the study programme
recommendation and its own observations in an interview with the applicant. It will assess the
study programme recommendation against the criteria determined by the programme in advance.
The Committee may ask the request originator to explain (whether verbally or in writing) the study
programme recommendation that was issued to him. The Chairman of the Committee will decide
on the time and place of the interview. The interview will take place with due observance of the
period of time set out in Article 5. If the request originator indicates that he will be unable to
attend at the time determined by the Committee and provides reasons for this situation, a new
interview will be arranged. In this situation, the period of time in which a decision is to be made, in
accordance with Article 5, will no longer apply and will be replaced by a period of time to be
determined by the Committee.
The request originator will be able to arrange to be represented by a confidential counsellor at the
interview.
36
ARTICLE 4
Decision-making
The Committee will only decide by majority vote. The voting ratio will not be revealed. The
Chairman is responsible for the way in which a request is handled and will sign the ultimate
decision.
The Committee may be supported by an official secretary.
If this is the case, the Chairman will be able to delegate tasks to the Secretary.
ARTICLE 5
Decisions
The Admissions Committee will arrive at an opinion on the study programme recommendation
issued to the applicant previously. The decision of the Admissions Committee will state whether
the study programme recommendation was well-founded or not and will be made available to the
applicant within 14 school working days of the submission of the reconsideration request. A copy
will be sent to the institute and F&S. If a reconsideration request is deemed to be well-founded,
the institute will update the study programme recommendation on the basis of the decision
arrived at by the Committee.
If a reconsideration request is deemed not to be well-founded, this will be communicated to the
applicant together with the reasons applicable for the decision, also stating that it is possible to
submit an administrative appeal to the Advisory Appeal Board.
These regulations will enter into force on 1 February 2015 and may be cited as the Admissions
Committee Regulations.
Adopted by the Executive Board
dated 18 November 2014
37
Appendix 4
Regulations for the Advisory Appeal Board (public domain)
ARTICLE 1
Definitions
A dispute will be made known through the preparation of a written administrative appeal, or
through the submission of a judicial appeal by a student/applicant or external student/future
external student, against a decision that has been taken by a body at Rotterdam University of
Applied Sciences, not being a decision of general application or in the sphere of private law.
ARTICLE 2
The Advisory Appeal Board
1.
2.
3.
4.
An Advisory Appeal Board is in place at Rotterdam University of Applied Sciences. It may be
used by students, external students and other interested parties (Article 7.63a, paragraph 1 of
the Higher Education and Research Act (WHW)). The members of the Advisory Appeal Board
will be functionally independent.
The Advisory Appeal Board consists of a Chairman and at least two members. The Chairman
does not form part of and is not employed subject to the responsibility of the administrative
body.
The Advisory Appeal Board will arrive at a decision regarding the application of Article 7:4(6),
Article 7:5(2) of the General Administrative Law Act.
The Advisory Appeal Board will issue a recommendation to institution management regarding
administrative appeals relating to decisions, or the absence thereof, by virtue of the WHW
and the regulations derived from the WHW, that are decisions other than those referred to in
Article 7.61.
ARTICLE 3
Submitting disputes
1.
2.
3.
4.
Disputes must be submitted in writing to the Complaints and Appeals Office.
A dispute must be submitted within a period of six weeks after the date on which the decision
to which the dispute pertains is made known.
The document in which a dispute is submitted must be signed and dated and include the
name and address of the person submitting the dispute, together with a detailed description
of the dispute and any circumstances that apply. This document should preferably also be
accompanied by (copies of) written documents that substantiate or explain the background to
the dispute. The person submitting the dispute must clearly indicate the grounds for the
dispute and the reasons for its submission.
The person submitting the dispute will receive a confirmation of receipt.
ARTICLE 4
Amicable settlement
The Advisory Appeal Board will take steps to establish whether it is possible for the parties to
achieve an amicable settlement.
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ARTICLE 5
The fast-track procedure
In cases that require a rapid response that cannot be delayed, the Chairman or Deputy Chairman
may decide that the Advisory Appeal Board is to issue a recommendation to institution
management as quickly as possible.
The Chairman or Deputy Chairman will decide whether a rapid response is needed within one week
of the date on which an administrative appeal is received and will convene a session if this is
indeed the case. Where public institutions are concerned in this situation, institution management
will arrive at a decision within four weeks of the date on which an administrative appeal is received
by the facility and will do so in derogation from Section 7:10 of the General Administrative Law Act
(Algemene wet bestuursrecht).
ARTICLE 6
The right to hear and be heard
1.
2.
3.
Cases will be heard by the Committee. The Committee will be entitled to assign the hearing of
cases to the Chairman or to a member of the Committee that does not form part of and is not
employed subject to the responsibility of the administrative body.
It is possible to forgo hearing an interested party if:
a. the administrative appeal is clearly inadmissible,
b. the complaint is clearly unfounded;
c. the interested party has declared that he does not wish to avail himself or herself of the
right to be heard,
d. the interested party fails to declare his wish to avail himself of the right to be heard
within a reasonable period of time set by the administrative body, or
e. the administrative appeal is upheld in full and, as such, the interests of other parties
remain unaffected.
A representative of the administrative body will be invited to attend hearings and will be
given the opportunity to explain the position of the administrative body.
ARTICLE 7
Recommendation
The recommendation made by the Committee will be issued in writing to the Executive Board and
will include a report on the hearing in question.
ARTICLE 8
Decision
1.
2.
Once the recommendation of the Advisory Appeal Board has been received, the competent
authority (the Executive Board) will make a decision as quickly as possible, but always within
a period of 10 weeks. A decision will be announced in writing and will be accompanied by
the recommendation.
If a decision on an administrative appeal does not reflect the recommendation made by the
Committee, the reason for this will be stated in the decision and will be enclosed with the
decision.
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ARTICLE 9
Entry into force
These rules and regulations will enter into force on 1 September 2010 and may be cited as the
Regulations on the Disputes Advisory Committee.
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Appendix 5
Regulations for the Examinations Appeals Board
ARTICLE 1
The Examinations Appeals Board
Generally speaking, the submission of a judicial appeal to the Examinations Appeals Board must be
regarded as a last resort: a judicial appeal will only be submitted once all other attempts to resolve
a dispute have proved unsuccessful. In the majority of cases, it will be possible to resolve conflicts
or complaints more quickly with the assistance of the student counsellor or the study career coach.
If this proves unsuccessful, it is advisable to contact the student counsellor or the head of student
affairs of the programme in question before submitting an official notice of judicial appeal. By
doing this, the student can obtain information about the exact layout of and content required for a
notice of judicial appeal, which other documents are to be included with the notice of judicial
appeal and the deadline by which the judicial appeal is to be submitted.
Decisions that the Examinations Appeals Board makes will be binding for the competent authority
and the student in question. It will not be possible to submit an appeal to any other higher
authority at Rotterdam University of Applied Sciences. However, it is possible to lodge a judicial
appeal with the Board of Appeal in The Hague.
1. The statutory tasks conferred on the Examinations Appeals Board
Rotterdam University of Applied Sciences has its own Board of Appeal for students,
applicants, external students and other interested parties (Section 7.60 of the WHW). This
Board has the powers that the WHW confers on the Examinations Appeals Board. The
Examinations Appeals Board may decide to convene Chambers (Section 7.60 of the WHW).
This has occurred at Rotterdam University of Applied Sciences. Two Chambers have been
created.
2. Composition of the Examinations Appeals Board
The Examinations Appeals Board is made up of a Chair, a Deputy Chair, members and possibly
deputy members, all of whom are appointed by the Executive Board. The Chairman is not
employed by Rotterdam University of Applied Sciences. The Executive Board is subject to a
best efforts obligation to appoint one member and, if applicable, one
deputy member for
each Chamber from among the student body at Rotterdam University of Applied Sciences. The
Central Representative Board will always be invited to nominate student members and any
deputy student members.
3. Requirements relating to the Chairman and Deputy Chairman
The Chairman and Deputy Chairman must meet the requirements necessary for appointment
to the position of judge at a district court, as referred to in Section 48(1) of the Judiciary
(Organisation) Act (Wet op de Rechterlijke Organisatie).
ARTICLE 2
The powers conferred on the Examinations Appeals Board
1.
The Examinations Appeals Board will have exclusive decision-making rights where judicial
appeals submitted by students or external students relating to the following are concerned:
a. the decisions referred to in Sections 7.8b(3) and (5) and Section 7.9(1) of the Higher
Education and Research Act (WHW) (as regards debarment decisions based on binding
study recommendations);
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b.
2.
3.
decisions relating to the determination of the number of credits attained, as referred to
in Sections 7.9a of the WHW and also decisions relating to the successful completion of
the final exam referred to in Section 7.9d of the WHW;
c. decisions relating to the scope of an exemption, as referred to in Section 7.31a(3) of the
WHW;
d. decisions, not being decisions of a general nature, taken by virtue of the stipulations
under or pursuant to Title 2 of Chapter 7 of the WHW, with a view to admission to final
examinations;
e. decisions taken by virtue of a supplementary request referred to in Sections
7.25(4) and Section 7.28(4) of the WHW;
f. decisions by exam boards and examiners;
g. decisions taken by the committees referred to in Section 7.29(1) of the WHW;
h. decisions taken by virtue of Sections 7.30a and 7.30b of the WHW, with a view to
admission to the programmes referred to in these sections.
A decision will be equated with a refusal to reach a decision. If a decision has not been taken
within the period of time stipulated by law, or, if no period of time has been stipulated as
referred to above, a decision has not been taken within a reasonable period of time, this will
be deemed to be equivalent to a refusal to take a decision. A reasonable period of time is a
maximum of three weeks.
A judicial appeal may be submitted by the interested party in question, a student, prospective
student or external student.
ARTICLE 3
Grounds for appeal
The judicial appeal referred to in Article 2 may be submitted in situations where:
1. a decision is contrary to any generally binding regulation;
2. the body responsible for taking the decision has clearly used its power for a
purpose other than the one for which this power has been granted;
3. the body in question could not, having considered the interests involved,
reasonably have arrived at the decision in question;
4. a decision is contrary to any other principle of proper administration that
forms part of the overall sense of justice applicable.
ARTICLE 4
Duty to provide information
Bodies, staff and examiners at the institution will provide the Examinations Appeals Board with any
information that the Board deems necessary for the performance of its duties.
ARTICLE 5
Submitting judicial appeals
The person submitting a judicial appeal (the appellant) will be required to abide by the procedures
provided for in the rules of procedure applicable when seeking to achieve legal redress via the
Examinations Appeals Board. The full text of the rules of procedure for the Examinations Appeals
Board can be obtained from the Secretary and the student counsellors. A brief summary of the
procedure that is most customary follows below.
1. The appeals period
Judicial appeals must be submitted within a period of six weeks. When calculating this sixweek
period, the school holidays indicated in the annual timetable for Rotterdam University of
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2.
Applied Sciences will not be included. The period for submission of a judicial appeal will
commence one day after the date on which the decision in question was announced. If notice
of judicial appeal documentation will be submitted by post, this must have been delivered to
the Complaints of a letter or via the digital complaints form.
If a notice of judicial appeal is not submitted on time, it will not be processed, unless the
appellant is able to demonstrate that the appeals period was exceeded as a result of
circumstances beyond his control.
Notices of judicial appeal
All notices of judicial appeal must meet a number of requirements:
a. they must be signed;
b. they must state the name and address and student number at the very least;
c. all notices of judicial appeal must be dated;
d. all notices of judicial appeal must indicate the decision in relation to which they are being
submitted, as well as the body or member of staff that took that decision, and the
grounds for the judicial appeal.
The written decision issued by the relevant body, against which the student wishes to appeal, must
also be submitted with the notice of judicial appeal. This will not be possible sometimes: if the
body concerned refuses to issue a decision or if the judicial appeal relates to an action and not a
decision, for example. The appellant must clearly state the nature of his administrative appeal, why
he believes that the decision must not be allowed to stand and what demand is being made.
This may be written in simple language.
It is recommended that the assistance of the student counsellor or other expert be requested.
The notice of judicial appeal must be clearly legible (typed if possible), be addressed to the
Examinations Appeals Board and be submitted to the Complaints and Disputes Office.
3.
Admissibility
The admissibility of the person submitting the notice of judicial appeal will depend upon
whether he has respected the statutory appeals period, upon any failure to observe the
procedure applicable and upon whether the interests of the person concerned are directly
affected by the disputed decision.
4.
The settlement phase
The Chairman of the Examinations Appeals Board will request the parties involved to attempt
to arrive at an amicable settlement. The relevant body will have a period of three weeks in
which to do this. If a settlement has proved not to be possible, the body responsible for the
decision against which the student has lodged a judicial appeal (the respondent) will submit a
statement of defence. All documentation necessary and relevant for a judicial appeal must be
included with the statement of defence. The body in question is entitled to request a
postponement, which will enable it to put together a statement of defence. The Chairman of
the Examinations Appeals Board will reach a decision regarding requests of this nature.
Further documents may be exchanged once this has taken place. The parties will be kept up to
date by the Secretary.
5.
The session
If it is not possible to achieve an amicable settlement, the judicial appeal submitted by the
appellant will be processed by the Examinations Appeals Board. Parties will usually be invited
to attend the relevant session of the Examinations Appeals Board. The parties will be
informed of the date and time of this session in good time. Parties will also be entitled to
obtain the assistance of a counsel or arrange to be represented by an authorised
representative. They will also be entitled to bring witnesses and experts along to the session.
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When requested to do so by one of the parties, the Chairman may decide to hold the session,
or part of the session, behind closed doors. The names of the relevant witnesses and experts
must be submitted to the Secretary no later than four days before the start of the relevant
session of the Examinations Appeals Board. If witnesses are to appear on behalf of one of the
parties, the other party must be informed of this at least two working days in advance. The
latter party will then also be entitled to present witnesses of its own.
It is also possible for an appellant to submit a statement of reply, after which the respondent
will be able to respond again, this time by submitting a rejoinder.
All of the various documents will be available for inspection three days in advance of the
session of the Examinations Appeals Board, unless they are of a highly personal nature (to be
determined by the Chairman). These documents may be inspected upon application to the
Secretary.
The Board may also summon witnesses or experts itself. At the session, each of the parties will
be given the opportunity to explain their positions again.
Finally, parties will be entitled to amend the contents of the notice of judicial appeal, the
statement of defence, the statement of reply or the rejoinder and also the grounds on which
these are based. Parties will be able to do this up to the time at which the session closes,
except where the other party would be unreasonably disadvantaged as a result.
The Examinations Appeals Board is entitled to merge related cases or subdivide cases that are
not related to one another.
6.
Decisions
The Board will confer and will issue its decision in the Board’s chamber within 10 weeks of the
date on which the notice of judicial appeal was submitted. The Chairman of the Examinations
Appeals Board will set out the grounds applicable if this period of time is extended. This part
of the session will not take place in public.
A written decision will usually follow within a period of two to three weeks. However, this
period of time may be extended. The decision rendered will be based on the documents
submitted and on what is raised during the session.
The decision rendered by the Board may read as follows:
1. all or part of the judicial appeal is well-founded
The relevant decision will be set aside, whether partially or in full. The Board may require
the respondent to take a new decision, with due observance of the decision of the Board.
In some cases, a deadline for the above will be imposed in the decision;
2. the judicial appeal is unfounded the disputed decision will remain in force;
3. the judicial appeal is inadmissible as such, the judicial appeal will be rejected.
The Examinations Appeals Board will not proceed to arrive at a substantive
assessment.
ARTICLE 6
The fast-track procedure
In urgent cases, an appellant may request provisional relief from the Chairman of the Board while
awaiting a decision on the main case. Any request of this nature must be submitted in writing and
be accompanied by relevant reasons. The Chairman will arrive at a decision once he has heard the
relevant body or examiner concerned, or has requested the said body or examiner to appear at the
very least.
Having evaluated a request, the Chairman of the Examinations Appeals Board will issue a written
decision as quickly as possible.
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ARTICLE 7
Final stipulation
These regulations will enter into force on 1 September 2013. On this date, the existing regulations
relating to the Examinations Appeals Board throughout Rotterdam University of Applied Sciences
will cease to apply. The new regulations may be cited as the Regulations for the Examinations
Appeals Board.
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Appendix 6
Assessment Regulations for the 21+ Admissions Exam, the NT2 Exam
and Deficiencies Exam
ARTICLE 1
General information
1. General
Applicants will be able to take part in education (courses), the Aptitude Test and assessments
once per year. When taking part in assessments, applicants will be required to complete all of
the various assessments, except where determined otherwise by the Assessment Committee
for the 21+ Exam, the NT2 Exam and the Deficiencies Exam.
2. Requesting an exemption before enrollment
a. An applicant who believes that he is eligible for one or more exemptions will submit
request and/or an official, authenticated photocopy of his/her module certificate(s) for
HAVO (senior general secondary education) and/or VWO (pre-university education) and
will do so 12 school working days prior to the first assessment date.
b. An applicant may not request an exemption if he has earned a grade that is not
satisfactory in the 21+ Admissions Exam taken elsewhere.
c. An exemption will only take effect when the applicant in question has received written
proof of the exemption in question from the Assessment Committee for the 21+ Exam,
the NT2 Exam and the Deficiencies Exam.
3 Studying with a disability
The Committee will give disabled applicants the opportunity to do assessments in a manner
that has been modified in line with their particular disability, where necessary. Any applicant
who wishes to request permission to sit an assessment in a manner that has been modified to
reflect his/her particular disability will be expected to produce proof of his/her disability 10
working days prior to the assessment.
ARTICLE 2
General information about the 21+ Admissions Exam, NT2 Exam and Deficiencies Exam
1. Definition of the term “assessment”
The term “assessment” covers: the Deficiencies Exam, the NT2 Exam and the 21+ Admissions
Exam. Exams consist of one or more assessments. ‘Assessment’ also refers to the Aptitude Test,
unless otherwise specified.
2. Linked assessment times
The first and second assessment times (resit) will be linked.
3. Proof of identity
a. Applicants must be able to produce proof of identity when taking part in an assessment.
b. Applicants who are participating in a written assessment shall visibly place an identity
document on the corner of their tables where they can be checked by the invigilators.
c. The identity documents that shall be accepted are valid driving licences, passports or
identity cards.
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d. If an applicant is unable to identify himself, he will be excluded from participation in the
assessment. See Article 1(5) for more information.
5. Rescheduling
a. If an applicant reschedules the Aptitude Test, the new date will be the last opportunity for
the applicant to take this test.
b. Assessment rescheduling will be possible up to 10 working days before the first assessment
opportunity.
6. Absence
a. An applicant who is absent from the Aptitude Test will have one more opportunity to do
the Aptitude Test.
b. An applicant who is absent from an assessment, with the exception of a resit, will have the
right to utilise his/her resit opportunity as his/her sole assessment opportunity.
7. Cancelling participation in an assessment
If participation in an assessment is cancelled, the financial contribution paid will not be
reimbursed unless cancellation takes place within the legal reconsideration period.
2.1 Written and digital assessments
1. Prior to the start of the digital assessment
a. The written assessment rules apply prior to, during and after the digital assessment.
b. If different rules apply, instructions will be provided by the invigilator prior to the
assessment.
2. Start and end times
Written assessments will start and end at the time stated in the assessment timetable.
3. Before an assessment starts
Applicants:
a. are advised to be present 10 minutes before the assessment starts;
b. shall take a seat at a table, except where they are allocated a place, place their bags in front
of their tables and hang up their coats over the back of their chairs and shall turn off their
mobile phones and all other communication devices prior to and during the assessment
and place them in their bags;
c. will sign the attendance list before, upon arrival at or after the assessment starts (the
invigilator will decide when this is to be done);
d. shall place writing utensils on their tables. The following are permitted: a pen, pencil and an
eraser;
e. place any other aids permitted on their tables. These shall be stated on the cover sheet of
the assessment;
f. shall only be permitted to use the materials issued by the invigilator during the assessment.
4. Start of the assessment
Applicants:
a. will no longer be admitted after the start time announced for the assessment;
b. will make a note of their names and student numbers on the paper used to work out
questions and the rough paper as soon as the assessment has been handed out;
c. check whether they are at the right assessment;
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d. check whether the assessment is complete;
e. will maintain absolute silence during the assessment;
f. shall avoid making the impression of wanting to look at the work of a fellow applicant
through his/her behaviour and posture;
g. should avoid a situation in which other applicants are able to see their work;
h. shall observe the instructions of the invigilator at all times.
5. During the assessment
a. Applicants are not permitted to lend each other any aids (books, notes and calculators,
etc.) during the assessment.
b. During an assessment, the invigilator will indicate when applicants are permitted to leave.
Applicants will only be able to leave an assessment 30 minutes after the assessment has
started. Any applicants who would like to leave will make this known by raising their hands.
The invigilator will collect the assessment work produced from the tables of the individual
applicants. Once this has been done for all applicants wishing to leave, the invigilator shall
give these applicants permission to leave the room.
c. During the assessment, applicants shall not be permitted to use the toilet, except where
arranged otherwise in specific individual cases as a result of particular circumstances.
d. Applicants will not be permitted to eat food during an assessment. Applicants shall be
permitted to drink water during exams, provided this is drunk from a transparent sports
bottle or another type of packaging that can be checked for fraud. The exception to this is a
room in which digital testing takes place.
6. End of the assessment
a. The invigilator will indicate when the final 10 minutes of the assessment have started.
Applicants will only leave the room at the end of the assessment time, when given the
signal to do so by the invigilator.
b. Applicants who are still working on the assessment up to the end of the assessment time
will put away their writing materials at a sign from the invigilator and will remain seated
until the invigilator has collected their assessment work.
c. Applicants shall hand in the exercise(s) and rough paper to the invigilator together with
their answers.
2.2 Obligations relating to the completed assessment
1. In the event that the answers that were handed in are lost after they were recorded by the
invigilator, the applicant will be given the opportunity to resit the assessment in question in the
next assessment period established for this purpose.
2. In the event that answers are lost after a score was awarded by the examiner, the result
awarded will be regarded as the
final result.
3. If no score is awarded, the applicant will be given the chance to sit the assessment at the
earliest opportunity in the assessment period established for this purpose.
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2.3 Definition of fraud and plagiarism
1. Fraud and plagiarism are understood to refer to an act committed by an applicant, or a
applicant's failure to act, as a result of which an accurate assessment of his/her knowledge,
insight and skills are rendered either partly or completely impossible.
2. Fraud will be understood to include the following at the very least:
a. When it is observed, during or after an assessment, that an applicant fails to hand in
his/her completed assessment;
b. When it is observed, during or after an assessment, that the applicant is using or has used
aids that are not expressly permitted (a pre-programmed calculator, mobile phone, books,
syllabi and notes, etc.);
c. When it is observed, during or after an assessment, that the module participant looks or
has looked at the work produced by another module participant or module participants;
d. when it is observed, during or after an assessment, that an
applicant has given another applicant cause or the opportunity to look at his/her work;
e. When it is observed, during or after an assessment, that the
applicant gives or has given information to other applicants about the content and answers
to the assessment during the assessment;
f. When it is observed, during or after an assessment, that the
applicant gives or has given incorrect or false information about his/her identity during the
assessment;
g. When it is observed, during or after an assessment, that the
applicant has commissioned another person to impersonate him/her;
h. Obtaining, prior to the date or time at which the assessment is to take place, a copy of the
questions or assignments contained in the assessment concerned.
3. Plagiarism will be understood to include the following at the very least:
a. The use or copying of texts, data or ideas without providing full and accurate details of the
source;
b. Presenting the structure or central thinking contained in sources produced by third parties
as one's own work or as one's own thoughts, even if a reference to other authors has been
included;
c. Paraphrasing (passages from) the content of texts produced by
others, without sufficiently acknowledging the source in question;
d. Reproducing figures and illustrations without stating the source from which they have
been obtained;
e. Submitting text that has previously been submitted for assignments in other study
programme components, or that is similar to such texts;
f. Copying work from applicants and passing this off as your own work;
2.4 Fraud during assessments
1. Where an applicant commits fraud, the Assessment Committee for the 21+ Exam, the NT2 Exam
and the Deficiencies Exam (the Committee) is entitled to deny the individual in question the right
to sit one or more assessments or examinations to be indicated by the Committee for a period of
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time of up to one year, which period shall be determined by the Committee. In the event of
serious fraud, the Executive Board shall be able to permanently refuse the enrollment of the
individual in question for the study programme on the proposal of the Board.
2. The Board shall not impose a measure as referred to in Subsection 1 before the individual
accused of fraud has been given the opportunity to present his case. When doing so, the
individual accused of fraud shall be able to arrange to be represented by a confidential
counsellor or an authorised representative.
3. A decision by the Board to impose a measure as referred to in the previous subsections shall be a
reasoned decision. The Board shall notify the violator of the decision in writing within two weeks
of the date on which the decision was taken.
4. The applicant in question shall have the right to lodge a judicial appeal against one of the
decisions referred to above with the Examination Appeals Board (Appendix 5).
2.5 Official report
1. In the event that at any point during the assessment, a applicant commits an irregularity, the
invigilator shall be entitled to interrupt that assessment of that applicant, collect his work and
to deny the applicant any further access to the room in which the assessment is being held.
2. Once an assessment has ended, the invigilators must sign the written record sheet included
with each assessment and will also state any relevant observations on the same form.
3. If fraud or plagiarism are observed, the examiner will notify the committee of this to the Board.
2.6 Sanctions when fraud and plagiarism are observed
1. In the event of fraud or plagiarism, the Committee has the power to impose the sanctions
referred to in Section 7.12b of the WHW, or – in the event of serious fraud – to advise the
Executive Board to refuse or instruct the refusal of the enrollment of the individual in question.
2. Depending on the seriousness of the fraud or plagiarism (including repeat offences of this
nature), the Chairman of the Committee will impose sanctions on the applicant. This may vary
from a reprimand to exclusion from all assessments for a maximum of one year.
2.7 The Assessment Committee for the 21+ Exam, the NT2 Exam and the Deficiencies Exam
(the Committee)
If an applicant believes that a decision that has been taken or instructions that have been given are
incorrect and detrimental to him, the applicant must approach the Committee on this matter.
Applications must have been submitted no later than 12 school working days after the date of the
decision in question or of the instructions provided.
2.8 Hardship clause
All matters relating to rules on administering assessments that do not feature in these regulations
will be at the discretion of the Committee.
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ARTICLE 3
Rules on resits and passing
1. Result
a. The result of the Aptitude Test will be announced via the e-mail account that the applicant
has with Rotterdam University of Applied Sciences no later than five school working days
after the date on which the Aptitude Test was taken.
b. Assessment results will be announced in writing within 15 school working days of the date
on which the assessment was taken.
c. If unforeseen circumstances arise, the Assessment Committee for the 21+ Exam, the NT2
Exam and the Deficiencies Exam can deviate from this period of time.
2. Resit
An applicant will be entitled to a maximum of one resit per assessment, except where
determined otherwise by the Assessment Committee for the 21+ Exam, the NT2 Exam and the
Deficiencies Exam. The opportunity to do a resit will only be offered if the result attained is not
satisfactory. If an applicant does a resit, the highest mark attained will apply.
3. Rules on passing
General
a. The programme may impose a number of additional requirements for a number of
programmes. These requirements will be set out in the information guide on the 21+
Admissions Exam, NT2 Exam, Deficiencies Exam for 2017-2018, which is published by the
Admissions Exam and Supporting Courses executive department.
b. Marks for exemptions granted for a HAVO or VWO diploma will not be included in the
calculation and the same will apply for marks originating from a HAVO or VWO modular
certificate. Only marks attained (previously) for the 21+ Exam at Rotterdam University of
Applied Sciences will be included in the calculation.
c. An applicant wishing to become a teacher must attain a minimum score of 6 (rounded off)
for the subject in which he wishes to become a teacher.
d. If an exam consists of a written and an oral component, the applicant will only be able to
take part in the oral component if the written component has been completed with a score
of 6 (rounded off) at the very least.
e. An applicant will be required to attain a minimum score of 6 (rounded off) for an oral
assessment.
21+ Admissions Exam
f. An applicant will be required to attain an average minimum score of 5.5 for the
assessment(s) completed. He will only be permitted to obtain one ‘not satisfactory’ result
of at least 5 (rounded off). The average will be calculated on the basis of the non-rounded
exact mark, rounded off to one decimal place.
g. If an assessment consists of a composite mark for reading and writing, the applicant will be
expected to attain a score of at least 5.0 for both components.
h. The applicant must receive a grade of at least 5.0 for the English Plus and English for IBMS
reading and writing components. Both components must also be completed with a total
overall score of 6 (rounded off).
Deficiencies Exam
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i.
An applicant who is required to sit the Deficiencies Exam will be expected to attain a 6
score (rounded off) for the assessment(s) at the very least.
The NT2 Exam
j. An applicant who is required to sit the NT2 Exam will be expected to attain a ‘satisfactory’
score. This is equivalent to level B1/B2 of the European Common Framework of References
for Languages.
4. Inspection
Once an applicant has received his result, he will be entitled to inspect the Aptitude Test or
assessment in the academic year ahead and the academic year after that. An applicant will be
offered the opportunity to inspect his results within 10 working days of the date on which the
inspection request is received. The Assessment Committee for the 21+ Exam, the NT2 Exam
and the Deficiencies Exam may derogate from this rule.
5. Right to a follow-up discussion
After announcing assessment results, the Administration Office will be able to organise a followup discussion. The Assessment Committee for the 21+ Exam, the NT2 Exam and the Deficiencies
Exam will decide on the assessments for which follow-up discussions will be organised. Where
applicable, a follow-up discussion will take place no later than five working days before the
relevant resit.
6. The period of validity for the certificate for the 21+ Admissions Exam, the NT2 Exam and the
Deficiencies Exam.
a. Certificates for the 21+ Admissions Exam, the NT2 Exam and the Deficiencies Exam will be
valid for the academic year ahead and for the academic year following that.
b. Assessments attained separately and the Aptitude Test will be valid for the academic year
ahead and the academic year following that.
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Appendix 7
Rules and Regulations for the Exam Committee for the 21+ Exam, the
NT2 Exam and Deficiencies
ARTICLE 1
Powers conferred on the Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies decides whether an
applicant has completed the 21+ admissions exam, the NT2 exam or the deficiency exam
successfully.
1.
2.
The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies has the following tasks
and powers:
a. to decide whether an applicant is able to proceed with the admissions exam and the 21+
exam based on the result he attained for the Aptitude Test;
b. to administer assessments;
c. to establish whether an applicant has passed or failed;
d. to award certificates for the 21+ admissions exam, the NT2 exam and
the deficiency exam, proving that assessments have been completed successfully;
e. to make decisions on irregularities and fraud;
f. to make decisions on notices of administrative appeal;
g. to make decisions relating to a change in the choice of programme;
h. to grant exemptions before enrollment;
i. to decide on assessments;
j. to decide which assessments will be subject to the right to a follow-up discussion.
k. to monitor the quality of the assessments that form part of the assessment process.
No powers other than those stated in Article 1(1) will be conferred on or granted to the Exam
Committee for the 21+ Exam,the NT2 Exam and Deficiencies in this capacity.
ARTICLE 2
Exceptions
In cases not provided for in the Regulations for the Exam Committee for the 21+ Admissions Exam,
the NT2 Exam and Deficiencies, or in cases in which application of the rules from the Regulations
for the Exam Committee for the 21+ Admissions Exam, the NT2 Exam and Deficiencies would result
in a situation that would be grossly unfair, the (Chairman of the) Exam Committee for the 21+
Admissions Exam, the NT2 Exam and Deficiencies or the Director of Education and Development
(currently Communication & External Relations) will decide.
The following will be understood by the term “grossly unfair” at the very least:
1. Special circumstances, such as those stated in Article 3.1, on the grounds of which the Exam
Committee for the 21+ Exam, the NT2 Exam and Deficiencies or the Director of Education and
Development (currently Communication & External Relations) may decide to make
appropriate provisions;
2. In situations in which applicants (that fall under the 21+ exam) receive a negative binding
study recommendation entailing their debarment from their chosen programme, it will be
possible for provisions to be made in relation to the components that are missing;
3. Other “grossly unfair” situations.
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ARTICLE 3
Special circumstances
The circumstances set out in the WHW will be deemed to be special circumstances. These special
circumstances follow below.
1. Special personal circumstances
a. Illness, pregnancy and childbirth on the part of the applicant in question;
b. special compelling family circumstances;
c. a physical, sensory or other type of functional disorder on the part of the applicant in
question;
d. Top-class sport (see below);
e. Other compelling personal circumstances, not being a holiday.
2. Top-class sport
In exceptional cases, top-class sports activities may take up an amount of time that is such
that they result in a delay to the date on which an applicant sits the admissions exam (in
accordance with Section 7.29 of the WHW). In this situation, these sports activities must be
played at a national level (or international level) and must involve a substantial amount of
time. The applicant in question must form part of the national team of a sports association
that is affiliated to the NOC/NSF. An appeal in which this article is invoked will not be possible
in combination with the use of other, group provisions that Rotterdam University of Applied
Sciences has made.
3. Other compelling circumstances
In the event of unfairnesses of a compelling nature, the Director of Education and
Development (currently Communication & External Relations) may also decide to support the
applicant in question in circumstances other than those indicated above (hardship clause).
ARTICLE 4
The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
1.
2.
Composition
a. The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies will consist of a
maximum of five members, including a Chairman and Secretary. The Secretary also has
voting rights.
b. The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies will choose a
Chairman from among its members.
c. The Manager of the Admissions Exam and Support Education department and
staff from the Administration Office are not permitted to be members of the Exam
Committee for the 21+ Exam, the NT2 Exam and Deficiencies.
d. The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies is free to obtain
the advice of a person with certain expertise.
e. The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies will approach the
Administration Office, in the Admissions Exam and Support Education department, for
support in relation to its activities.
Appointment of the Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
a. The members of the Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
are appointed by the Director of Education and Development (currently Communication
& External Relations).
b. The committee members are nominated by the manager.
c. Committee members will be appointed for a period of one academic year.
d. A number of deputies will be appointed each year.
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e.
3.
4.
5.
6.
The maximum consecutive term will be eight years. The four year term will not apply in
respect of the secretary.
Meetings
a. The Chairman of the Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
will have the power to convene meetings of the Committee as often as he deems
necessary in the interests of the advancement of the activities in which the Committee
engages, or if two members of the Committee address a request to the Chairman to this
end, in which request they also state the items to be discussed. The Chairman will
respond to requests within five working days. If the Chairman does not respond within
five working days, the request originators will be entitled to convene a meeting
themselves, with due observance of the formalities applicable.
b. Subject to the provisions of the last paragraph, a meeting will be convened by or on
behalf of the Chairman, within a period of at least five working days, not including the
date on which the meeting is convened or the date of the meeting itself and will be
effected by e-mail and/or via an agenda request. Besides the place and time of the
meeting, this will include the subjects to be discussed.
c. Meetings will be led by the Chairman of the Exam Committee for the 21+ Exam, the NT2
exam and Deficiencies; if the Chairman will be absent from a meeting, he will decide
who will lead the meeting on his behalf. This will be the Secretary in principle. Minutes
will be taken of the proceedings of all meetings. When drawing up minutes, the
Secretary may call on the support of someone from the Administration Office. The
minutes drawn up will be presented to the Exam Committee for the 21+ Exam, the NT2
Exam and Deficiencies for its approval at the next meeting, in proof of which they will be
signed by the Chairman.
d. The meetings of the Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
are always closed meetings.
e. It will not be possible for a member of the Exam Committee for the 21+ Exam, the NT2
Exam and Deficiencies to arrange to be represented by someone else at a meeting by
means of a proxy.
f. The matters that are raised for discussion in the Exam Committee for the 21+ Exam, NT2
Exam and Deficiencies will be subject to secrecy. The results will only be announced by or
on behalf of the Chairman.
Meeting frequency
In principle, the Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies will meet
on a monthly basis. The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
will meet four times a year at the very least.
Quorum
The quorum consists of three members.
Decision-making
a. The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies will arrive at its
decisions based on the majority of the votes cast by members who are entitled to vote
and who are present at the meeting in question, on the understanding that at least half
of the members of the Committee must be present to be able to make decisions.
b. Provisional relief may be granted in urgent cases. The principle, preliminary relief will be
granted by the Chairman and another member of the Committee. If this is not the case,
preliminary relief will be granted by the Secretary and another member of the
Committee.
c. Matters concerning persons will be voted on by ballot while business matters will be
decided on orally, except where the Chairman has decided on or has decided to allow a
different voting method and none of the members who are entitled to vote oppose the
voting method in question. Voting by ballot will be effected by unsigned, sealed ballots.
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d.
e.
7.
8.
9.
Blank votes are invalid and will be deemed to not have been cast.
If votes are cast about business matters, a revote will take place once they have been
discussed in the same meeting. If votes are cast again after a revote, the motion in
question will be deemed to have been rejected.
f. If votes on matters concerning persons are tied, a revote will take place once they have
been discussed in the same meeting. If votes are cast again after a revote, the drawing of
lots will decide.
g. Each member of the Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
who is entitled to vote will be able to cast one vote.
h. If all of the members of the Committee are present at a meeting of the Exam Committee
for the 21+ Exam, the NT2 Exam and Deficiencies, it will be possible to take valid
decisions on all of the subjects that are raised for discussion, even if the requirements set
out in these regulations as regards convening and holding meetings have not been
observed, provided the decisions in question are taken unanimously.
i. The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies may opt to take
decisions by e-mail rather than in a meeting, provided votes are cast unanimously by all
of the members of the 21+ Exam, the NT2 Exam and Deficiencies.
Duties conferred on the secretary
a. The secretary has the following duties:
to organise meetings;
to prepare and circulate minutes;
to establish external contacts in support of decision-making;
to archive minutes and notices of administrative appeal.
b. In his capacity as Secretary, no tasks other than those stated under this point will be
conveyed on the Secretary.
Examiners
a. The Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies will appoint
examiners on an annual basis, on the understanding that under the terms of these
regulations, all of the members of staff who are responsible for providing education as
part of the unit of study in question, will be deemed to have been appointed as
examiners, unless the Exam Committee for the 21+ Exam, the NT2 Exam and Deficiencies
decides otherwise. For the purposes of this article, the term ‘members of staff’ will also
be understood to mean individuals who hold the position of member of staff on the basis
of secondment or hire (staff who are not in salaried employment).
b. The appointment of a member of staff as an examiner will lapse with immediate effect
as soon as the individual in question ceases to be a member of staff who is responsible
for providing education as part of the unit of study in question.
The conduct of members of the Committee
The conduct of a committee member that obstructs the functioning of the Exam Committee
for the 21+ Exam, the NT2 Exam and Deficiencies will be discussed at a meeting: if this
conduct is repeated, it will be submitted to the Director of Education and Development
(currently Communication & External Relations).
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Edition: Concernstaf (CcS), October 2016
Editorial office: Ronald Goijen (projectgroep KIV/editorial),
Diana van der Lugt (OeO), Eegje Ponsioen (AIC), Esther Terpstra (RBS), Digna Trimpe (CcS),
Fabian Valk (OeO).
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