Soldier Quick Start Training
Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
General Information
This step-by-step document includes the following topics related to the TA Request process to
enroll in a class with a school not listed in the Course Schedule. Select the name of the
instruction to go directly to it. To return to this page, select the
arrow.
•
How to enroll in a class using the Non-LOI School TA Request process
•
Printing the TA Request Form
•
How to Resolve a TA Request Form Rejection
You will need the following:
•
Internet access
•
User name and password for GoArmyEd
Prerequisites: You should have completed the Soldier Quick Start Training.
Business Policies
•
The enrollment window is open a maximum of two months before a class start date.
•
Ensure you select classes that fulfill your degree requirements.
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If your school is not listed in GoArmyEd’s Course Schedule, it is a Non-LOI school and you MUST
process a Non-LOI TA Request through GoArmyEd to request TA for the school. A TA Request
must be made prior to the class start date or the school’s last day of registration, whichever comes
first.
o
The difference between a Non-LOI school and an LOI school is that the LOI school has
uploaded its classes and tuition costs to an online course schedule in GoArmyEd, enabling
Soldiers to register for the class through GoArmyEd without requiring Army Education
Counselor/Education Services Specialist (ESS) review and approval, and without requiring
a Soldier to register for the class at the school.
o
Non-LOI schools do not upload their classes and tuition prices to GoArmyEd, so a Soldier
must enter the class and tuition cost information on a TA Request form in GoArmyEd and
receive Army Education Counselor/ESS approval for the request. Soldiers are required to
initiate all drops and withdrawals from classes through GoArmyEd, including classes
requested using a TA Request form. Soldiers also need to notify the school of their intent
to drop the class.
•
A quarterly TA Statement of Understanding (TA SOU) must be acknowledged prior to enrolling in
a class. You will not be permitted to use TA until you complete that step. The online SOU replaces
the paper TA SOU Soldiers signed each time they requested TA before GoArmyEd was
implemented.
•
You must submit an annual TA SOU to your Army Education Counselor/ESS with your
Commander’s signature. GoArmyEd will prompt you to do that annually.
•
Depending on your tuition ceiling, semester-hour cap or other Army TA policies, you may be
responsible for all or a portion of the cost of the class. If payment is required self-pay the balance
not covered by TA directly to your school.
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Soldier Quick Start Training Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
Step-by-Step Instructions−How to enroll in a Class Using the
Non-LOI School TA Request Process
Use the following steps related to the TA Request process to enroll in a class with a school not
listed in the Course Schedule.
Important: You are required to provide documentation of the cost of your tuition and fees prior to
submitting a TA Request Form for approval. Acceptable documents may include one or more of the
following: statement of tuition and fees from the school's catalog or Web site, a screenshot for your online
account with the school, or an itemized past receipt or past or current invoice from the school. The total
course cost and number or semester hours (or equivalent) provided on the documentation should match
your TA Request. You are responsible for loading all supporting documentation to the eFile in GoArmyEd.
Note: Screen images in this document may vary slightly from the current GoArmyEd portal.
How to Submit a Non-LOI School TA Request Form
1) From your GoArmyEd homepage, select the
“Enroll or Drop/Withdraw from a Course”
link in My Virtual Education Center section.
2) Next select the “Request TA and Enroll in
a Course” link.
3) A quarterly TA Statement of Understanding
(TA SOU) must be acknowledged prior to
enrolling in a course. When this screen
appears, carefully read the document.
4) The Account Information screen appears.
Review your mailing and contact information to
ensure that all fields are updated to reflect your
current location.
Select the “Yes” radio button to acknowledge
that you agree to the terms of the TA SOU.
Select the “Account Information Verified”
button to accept the changes.
Enter your password in the “Password” field.
A message appears, acknowledging the
update. Select the “OK” button.
Next select the “Submit” button.
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Soldier Quick Start Training Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
Step-by-Step Instructions−How to enroll in a Class Using the
Non-LOI School TA Request Process
5) The Select Classes to Add page appears.
Choose the term of the start date for your class
by selecting the drop-down arrow in the
“Select Term” field. Notice the “Class
Search” radio button is selected. Select the
“Search” button.
6) A new window opens and the Search
Course Schedule page appears.
7) The Request TA page appears. Select the
magnifying glass next to the “School” field.
8) The Lookup School page appears.
Select the “Click here if you wish to take a
class from a school not listed” link on the
Search Course Schedule page.
Type the school name in the “School Name”
field, search by city or state, OR select the
“Lookup” button to view a list of schools.
Select your school from the list.
Important: If your school is not listed in GoArmyEd, it
most likely is because the school has not set-up an
account, which is a requirement for TA to be used at the
school. Contact your Army Education Counselor/ESS or
create a helpdesk case for further assistance. Soldiers
will not be able to request TA at the school until the
school sets up an account in GoArmyEd.
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Soldier Quick Start Training Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
Step-by-Step Instructions−How to enroll in a Class Using the
Non-LOI School TA Request Process
9) The Request TA screen appears. The “School” field is populated. Next, enter the “Subject
Code,” “Catalog Number,” and “Start Date” in the related fields, which are required to enroll in
a class.
Select the calendar icon for the “Start Date” field to configure the class start date correctly.
Make sure to select the correct year. Select the “Next” button.
10) The TA Request page appears. Read the instructions carefully.
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Step-by-Step Instructions−How to enroll in a Class Using the
Non-LOI School TA Request Process
Complete each required field (marked with an asterisk. All units and unit prices entered must be
in semester hours.
To convert quarter hours (QH) to semester hours (SH), multiply quarter hours by .66 (ex 5 QH x .66 = 3.3 SH). To
convert a quarter-hour unit price to a semester-hour unit price, multiply quarter hours x quarter-hour unit price, and
divide by semester hour (e.g., 5 QH x $100 QH unit price/3.3 SH = $151.52 SH unit price).
To convert clock hours to SHs, divide the number of clock hours by 15 and round to the nearest two decimal points
(e.g., 15 CH/15 = 1 CK HR). To convert clock-hour cost to SH cost, multiply clock hours by 15 (e.g., $20 per CK HR x
15 = $300 per CK HR).
Select the “Submit” button.
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Soldier Quick Start Training Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
Step-by-Step Instructions−How to enroll in a Class Using the
Non-LOI School TA Request Process
11) A message appears stating your request
has been submitted. You will receive an
automated email alert from GoArmyEd telling
you whether the TA Request form was
approved or denied. Select the “OK” button.
12) The next message appears stating
changes to Army Cost will be reflected on your
TA Details page within one hour of the update.
Select the “OK” button.
13) To enroll in another class using the TA
Request process, select the “Yes” button. If
you do not want to submit another TA Request
form, select the “No” button.
14) The Request TA page appears. The
“School” field will populate with the same
school as the previous school for which you
processed a TA Request form. If you want to
process another TA Request form with the
same school, follow steps 9-10.
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Soldier Quick Start Training Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
Step-by-Step Instructions−How to enroll in a Class Using the
Non-LOI School TA Request Process
How to Print an Approved (Non-LOI School) TA Request Form
If your TA Request is approved, you are ready to enroll in your class directly with your selected
school. You must provide the TA Request form to your school, which can be accomplished by
saving the approved TA Request as a Portable Document Format (PDF) file to your computer
and then attaching it in an email to your school’s TA Primary Point of Contact (POC), or by
printing the form and mailing, faxing, or hand delivering it to your school’s POC. The POC’s
name and contact information for your school will be listed on your TA Request form under the
School Information section.
1) Select the “After You Enroll in a Course” link
in the My Virtual Education Center section on
your GoArmyEd homepage.
Next, select the “View Non-LOI TA Requests”
link.
2) The TA Request Search page appears.
Search by “School,” “Subject Code,”
“Catalog Number,” “Start Date,” “Course
Title,” Geo Ed Center,” or “Fiscal Year”
field. Select the “Search” button.
Hint: You can view all your TA requests by
leaving all fields blank and selecting the
“Search” button.
3) The TA Request Search page appears. Select the title of the approved class you wish to print.
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Soldier Quick Start Training Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
Step-by-Step Instructions−How to enroll in a Class Using the
Non-LOI School TA Request Process
4) The TA Requests by Submit Date page appears with all the TA Requests submitted on the
same day.
•
TA Requests submitted for more than one Non-LOI School or for courses starting in
different fiscal years and submitted on the same date can be printed in one PDF and will
be separated by school and fiscal year.
•
Any approved TA Request submitted on different days for the same Non-LOI School will
appear on a separate PDF file.
To print approved TA Request forms to submit to the school, select the box next to the class in
the Print Select column. A checkmark appears for the selected classes.
Select the “Print TA Form” button.
5) A message appears stating the report is
running.
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6) Select the “Click here to view the
report” link when it appears.
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Step-by-Step Instructions−How to enroll in a Class Using the
Non-LOI School TA Request Process
7) The Request For Tuition Assistance page appears. Instructions are provided on the TA
Request form pertaining to actions you are required to complete.
•
You are responsible for providing your school with the approved TA Request form and
registering for approved classes at the school.
•
You must process all drops and withdrawals at the school and in GoArmyEd.
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Soldier Quick Start Training Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
Step-by-Step Instructions− How to Resolve a TA Request Form Rejection
If your TA Request is rejected, you will receive an email stating the reason. If you resolve the
issue within seven days after the class start date, you can resubmit the same TA Request form.
If you have any questions, please contact your Army Education Counselor/ESS.
Note: Screen images in this document may vary slightly from the current GoArmyEd portal.
1) Select the “After You Enroll in a Course” link
in the My Virtual Education Center section on your
GoArmyEd homepage.
Next, select the “View Non-LOI TA Requests”
link.
2) The TA Request Search page appears.
Search by “School,” “Subject Code,”
“Catalog Number,” “Start Date,”
“Course Title,” Geo Ed Center,” or
“Fiscal Year” field. Select the “Search”
button.
Hint: You can view all your TA requests by
leaving all fields blank and selecting the
“Search” button.
3) The TA Request Search page appears. Select
the title of the rejected class.
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4) The TA Request By Submit Date page
appears. Select the “Details” button to
access the TA Request for the rejected
class.
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Soldier Quick Start Training Non-Letter of Instruction (Non-LOI) Course Enrollment Guide
Step-by-Step Instructions− How to Resolve a TA Request Form Rejection
5) The TA Request form appears for the rejected class. Select the pull-down arrow in the
“Course Status” field and select “Pending” to resubmit the TA Request form. Select the
“Submit” button.
6) A message appears stating changes to Army
Cost will be reflected on your TA Details page
within one hour of the update. Select the “OK”
button.
7) Select the “Close Window” link to
return to your GoArmyEd homepage.
Key Points to Remember
If your school is not listed in GoArmyEd, create a helpdesk case, contact the GoArmyEd
Helpdesk, or contact your Army Education Counselor/ESS. Your Army Education Counselor/ESS
will determine if the school is accredited or not and advise appropriately. Soldiers will not be able
to request TA at the school until the school sets up an account in GoArmyEd.
Version 2, Last revised: 19-Jan-10
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