​DCFoF Board Meeting Minutes
July 14, 2016 Location: Fitchburg Library­­Conference Room 6:30 ­ 8:30 PM Attendees: Cindy Dombrowski, CC Sheldon, Sandy Dulin, Angela Rhodes, Colin Steinke C. Dombrowski called the meeting to order at 6:40 p.m. I. Approval of June meeting minutes S. Dulin moves to approve. L. Perry seconds. Motion passes. II. Director’s Report / Updates A. Heidi’s Kitten mailer brought in +$1,000 B. 11+ postcards sent in the last 10 days to top donors C. September 11 party scheduled from 3p­6p. This will be used as a volunteer appreciation party. Details to come. III. Staff Reports B. Intake and Population Manager Report YTD Intake: 301 June Intake: 63 Outcome YTD: 292 cats June Outcome: 65 120 cats in program now Average LOS: 37 days, 29 days without unweaned included in the calculation. 85 cats in foster 21 cats at Sly’s A. Medical Director Report ● Surgeries for May Spays 25 (2 public) Neuters 15 (2 public) ● Surgeries for June Spays 30 (4 public) Neuters 28 (2 public) 1 Dental 1 Umbilical Hernia repair 1 Polyp removal ● Public surgeries 10 so far, scheduling has been challenging. Dr. Bauknecht and Kris are under­charging for our time. Considering switching to a rate where FoF would get paid based on the number of cats done, not the amount of time spent. Since the plan is to interweave them with Sly’s cats, it will likely be the easier way to sort it out. ● Viral Testing changes Dr. Bauknecht petitioned the board to cease viral testing for cats coming into our ​DCFoF Board Meeting Minutes
July 14, 2016 Location: Fitchburg Library­­Conference Room 6:30 ­ 8:30 PM program unless there is suspicion on a viral illness. The cost is roughly $3500 per year and the amount of viral illnesses we find it does not necessarily warrant testing each cat. The risk of transmission of both tested for viruses (FIV/FelV) are being found to be less than previously thought. Dr. Bauknecht also shared other data about how we cannot guarantee that our testing results are correct unless we keep each cat in our program for 60 days, which is not reasonable to do. Dr. Bauknecht suggested a multi phase rollout and and revitalizing our adoption counseling program to better educate our adopters. C. Dombrowski requests that Dr. Bauknecht creates an FAQ for foster homes on this issue. C. Sheldon moves to move forward with this change in the event that we engage in a multi phase roll out and assess the feedback in four months. H. Beyer seconds. Motion passes. IV. Continuing Business / Updates A. Update on status of purchase GiftWorks Software/Finance, Development Meeting. Giftworks has been purchased. Another Finance, Development and Marketing Committee meeting is scheduled for July 18, 2016 to continue to work on our development plan. B. Financial Update ­ C. Dombrowski We are at about a 22k loss for the year. This is not a surprise. We have realized our needs for development at the right time. We are in process of creating actionable plans and things to backfill our loss. C. Mailing Plan for July/August A mailing is planned for August. We will be putting together a mailing for our current mailing list and are meeting with printers and design companies to set up a relationship with them to get movement on this front. D. Update on Nonstock Corporation (WI Statute 181) legal requirements and name change ­ C. Dombrowski C. Dombrowski updated the board on our legal responsibility to our membership. We cannot change our name until our membership has voted on it. S. Dulin moves to move the meeting to closed session at 7:40 P.M. C. Dombrowski seconds. Motion passes. Closed Session H. Beyer moves to move out of closed session. S. Dulin seconds. Motion passes. ​DCFoF Board Meeting Minutes
July 14, 2016 Location: Fitchburg Library­­Conference Room 6:30 ­ 8:30 PM V. Board Development and Strategic Planning A. Making the Artful Ask (board exercise) ­ C. Dombrowski (20 min) C. Dombrowski updated the board on a number of different development notes from the conference and gave some homework about “Making the Artful Ask.” B. Updates on GiftWorks Data, Strategic Planning and Development ­ C. Steinke (20 Min) Donors have been imported. Donations are being organized and coded for import. The Strategic Planning Committee has come up with a draft that is now being put into the template. We will have a draft for the August board meeting. C. Board Meeting Schedule ­ C. Dombrowski (5 min) C. Dombrowski petitioned the board to move to an every other month board meeting, with the opposite months being reserved for committee work. C. Dombrowski moves to transition the board to a shared governance model where committees are empowered to bring forward their work on issues the board has entrusted them with and to shift the board schedule to an every other month model, with committee meetings being held on opposite months. C. Sheldon seconds. Motion passes. Start date of meetings will be assessed and decided on at a later date. VI. Topics for next meeting Homework examples/roleplaying S. Dulin moves to adjourn. A. Rhodes seconds. Motion passes. Meeting adjourned at 8:58.