TANGIBLE PERSONAL PROPERTY TAX RETURN GENERAL INSTRUCTIONS
Complete this Personal Property Tax return in accordance with the
instructions provided herein as your declaration of personal property
situated in this county. If any schedule has insuf cient space, attach a
separate sheet. Please print or type except for signature.
If you ask, the property appraiser will give you an extension for 30 days and
may grant an additional 15 days. You must ask for the extension in time for the
property appraiser to consider the request and act on it before April 1.
Each return is eligible for an exemption up to $25,000. By filing a DR-405
on time you automatically apply for the exemption. If you do not file on
time, Florida Law provides for the loss of the $25,000 exemption.
WHAT TO REPORT ON THIS RETURN:
1)
2)
3)
4)
5)
Tangible Personal Prope
lude all goods, chattels, and
other articles of value (but not certain vehicles) capable of manual
possession and whose chief value is intrinsic to the article itself.
Tangible Personal Property is everything other than real estate
that has value by itself. It includes such items as furniture, signs,
equipment, leasehold improvements, supplies, leased equipment
and any other equipment used in a business or to earn income.
Inventory held for lease. Examples: equipment, furniture, or
fixtures after their first lease or rental.
Equipment on some vehicles. Examples: power cranes, air
compressors, and other equipment used primarily as a tool rather
than a hauling vehicle.
Property personally owned, but used in the business.
Fully depreciated items, whether written off or not. Report at
original installed cost.
DO NOT INCLUDE:
1)
2)
3)
4)
Intangible Personal Prope
of debt owed
to the taxpayer, all evidence of ownership in a corporation, etc.
Household Goods such as wearing apparel, appliances, furniture, and
other items ordinarily found in the home and used for the comfort of the
owner and his family and NOT used for commercial purposes, such as
rental property.
Most automobiles, trucks, and other licensed vehicles. See 3 above.
Inventory that is for sale as part of your business. Items commonly
referred to as goods, wares, and merchandise that are held for sale.
LOCATION OF PERSONAL PROPERTY
Report all property located in this county on January 1. You must file a
single return for each site in the county where you transact business. If you
have freestanding property at multiple sites other than where you transact
business, file a separate, but single, return for all such property located in the
county detailing the physical location for each piece of equipment.
Examples of freestanding property at multiple sites include vending and
amusement machines, LP/ propane tanks, utility and cable company
property, billboards, leased equipment, and similar property not customarily
located in the offices, stores, or plants of the owner, but is placed throughout
the county.
SPECIFIC INSTRUCTIONS
Schedule #1 - Leased, Loaned, and Rented Equipment:
If you borrowed, rented, or leased equipment from others, enter the
name and address of the owner or lessor. Include a description of the
equipment, year you acquired it, year of manufacture (if known), the monthly
rent, the amount it would have originally cost had you bought it new, and
indicate if you have an option to buy the equipment at the end of the term.
Schedule #2 - Owned By You But Rented to Others:
Enter any equipment you own that is on a loan, rental, or lease basis to
others.
Schedule #3 - Asset Schedule:
If you filed a personal property return last year, SCHEDULE #3 will
display the “DESCRIPTION”, “YEAR PURCHASED”, “QUANTITY” and
“ORIGINAL INSTALLED COST” of each item on that return. Please verify
each asset in the following manner:
SAME
the asset.
an S in the column marked SAME ( S ) if you still have
D
a
in the column marked
( C ) if the
original installed cost of the asset or group of assets has changed. For
example, if a group of assets were reported at one cost and a portion of the
assets were in some way disposed of during the year, place a C in the
appropriate column and record the adjusted original installed cost in the
column marked ADJUSTED ORIGINAL INSTALLED COS
VED
an
in the column marked
VED ( R ) IF
THE ASSET OR GROUP OF ASSETS WERE COMPLETELY DISPOSED
OF DURING THE PRIOR YEAR.
Please explain a
or
entry in the last column. Attach additional
explanation sheets as necessary.
an
in the column marked
if
you have added an asset. Add the description, year purchased and original
installed cost in the proper columns at the end of your asset listing. Use
PAGE 2 or attach additional sheets as necessary.
Original Installed Cost
Report 100% of the original total cost of the property in the columns
labeled "Original Installed Cost." This cost includes sales tax, transportation,
handling, and installation charges, if incurred. Enter only unadjusted figures
in "Original Installed Cost" columns.
The original cost must include the total original installed cost of your
equipment, before any allowance for depreciation. Include sales tax,
freight-in,handling, and installation costs. If you deducted a trade-in from the
invoice price, enter the invoice price. Add back investment credits taken for
federal income tax if you deducted those from the original cost. Include all
fully depreciated items at original cost, whether written off or not.
List each item of tangible personal property separately in the
appropriate schedule except for
of personal property. A class is
de ned as items which are SUBSTANTIALLY SIMILAR IN FUNCTION, USE
AND AGE.
Do not use the terms
or SAME AS LAST
This is
inadequate reporting and may subject you to penalties for FAILURE TO
FILE.
List all items of furniture and
res, all machinery and equipment,
supplies, and certain types of equipment attached to mobile homes. All
expensed items must be entered at original cost.
For each item, report your estimate of the current fair market value of
the property and your estimate of the condition of that item (Good, Average,
Poor).
ADJUSTMENT TO V
FAIR MARKET VALUE:
AXPA
ESTIMATE OF
Enter only UNADJUSTED figures in areas calling for Original Cost. An
adjustment is a variation from purchase price paid. Adjusted figures MUST
be explained on the asset schedule. Such schedules are considered part of
the return. However, Florida law provides that the taxpayer must also provide
an estimate of the current fair market value of the property.
Farm, Grove, and Dairy Equipment
List all types of agricultural equipment you owned on January 1.
Describe property by type, manufacturer, model number, and year acquired.
Examples: bulldozers, draglines, mowers, balers, tractors, all types of dairy
equipment, pumps, irrigation pipe - show feet of main line and sprinklers,
hand and power sprayers, heaters, discs, fertilizer distributors. If you have
Agricultural classification on your property, you MUST file a yearly tangible
return, reporting any equipment you may own.
Hotel, Motel, Apartment & Rental Units (Household Goods):
List all furniture, appliances and equipment used in Hotels, Motels, and
Apartment Buildings. Both residents and nonresidents must report if Rental
Units such as houses, condos, apartments, etc. are rented at any time
during the year. In Alachua County, you do NOT report contents of
rental units of less than 10 units per parcel number, but you MUST
report appliances and furniture, etc. of 10 or more units per parcel
number.
Leasehold Improvement i.e. Physical Modi cation to Leased
Property:
If you have made any improvements (including modi cations and
additions) to property that you lease, list the original cost of the
improvements. Improvement must be grouped by type and year of
installation. Leasehold Improvements include paneling, shelving, cabinets,
etc.
IMPORTANT: ATTACH ITEMIZED LIST OR DEPRECIATION
SCHEDULE SHOWING DESCRIPTION OF INDIVIDUAL IMPROVEMENTS.
Supplies
Enter the average cost of supplies that are on hand. Include expensed
supplies, such as stationery and janitorial supplies, linens, and silverware,
which you may not have recorded separately on your books. Include items
you carry in your inventory account but do not meet the definition of
“inventory” subject to exemption.
PENALTIES
Failure to file - 25% of the total tax levied against the property for each year
that no return is filed
Filing late - 5% of the total tax levied against the property covered by that
return for each year, each month, and part of a month, that a return is late, but
not more than 25% of the total tax
Unlisted property -15% of the tax attributable to the omitted property
RELATED FLORIDA TAX LAWS
§192.042, F.S. - Assessment date: Jan 1
§193.052, F.S. - Filing requirement
§193.062, F.S. - Filing date: April 1
§193.063, F.S. - Extensions for filing
§193.072, F.S. - Penalties
§193.074, F.S. - Confidentiality
§195.027(4), F.S.- Return Requirements
§196.183, F.S. - $25,000 Exemption
§ 837.06, F.S. - False Official Statements
ACPA - 405
R. 10/14
SAMPLE OF OUR NEW COMPLETED TAX RETURN
GENERAL SECTION, QUESTIONS 1-9A Please verify printed data from our records. If data has changed, is incorrect or not
reflected, please correct on form. Also include your Federal ID number.
SCHEDULE #1—List any leased, loaned or rented equipment in your possession on January 1st. Attach additional sheets if
necessary.
SCHEDULE #2—List any equipment you may own that was out on loan, rent or lease to others on January 1st. Attach additional
sheets if necessary.
SIGNATURE BLOCK—Be sure to date & sign your return. The return is considered incomplete without the taxpayer’s signature.
NOTETO PREPARERS—YOU MUST ATTACH AUTHORIZATION FROM TAXPAYER IN THE EVENTYOU ARE SIGNING ON HIS
OR HER BEHALF.
1. Please Give Name and Telephone Number of Owner or Person in Charge.
___________________________
John Doe
____________
_____________
352–567–8188
___________
_____________
JD Adventures And More
John Doe Travel, Inc.
_____________________________
1234 NW 9th Street
__
__
_________________
Gainesville
X
__ __
X
________________
Tel #:
FAX:
Corp Name:
DBA:
2. Actual Physical Location of This Property (Street Address - NOT PO BOX):
3. Is your Business or Farm Located Within the Incorporated Limits of a City?
Yes
No
Fiscal Year:
No
If Yes, Please Show Name Exactly as it Appeared on your Most Recent
to
property additions and deletions through December 31.
Yes
No
6. Describe Type or Nature of Your Business
7. Trade Level: (Circle as many as apply)
Professional
Service
Retail
Agriculture
Wholesale
Manufacturing
Leasing/Rental
Other
8. Did You File a Tangible Personal Property Return In This County Last Year?
If Yes, what City?
Personal Property Tax Bill or Current Return
From
5a. Although my fiscal year ended prior to December 31 of the past calendar year, this return reflects
__
__
__________
same as above
X
_____________________________
____________________
none
___________
_____
N/A
Yes
4. Do You File a Tangible Personal Property Tax Return Under Any Other Name?
Yes
January 1, 1994
_________________
___________
____________
January 1
December 31
__
__
X
_________________
Travel Agency
5. Date You Began Business In This County:
Name:
No
If Yes, Under what Name and Address?
9. Former Owner of the Business:
9a. If Business Sold/Closed, To Whom?
Date
SCHEDULE #1
LEASED, LOANED AND RENTED EQUIPMENT (PLEASE COMPLETE IF YOU HOLD EQUIPMENT BELONGING TO OTHERS.)
NAME AND ADDRESS OF OWNER OR LESSOR
YEAR
ACQUIRED
DESCRIPTION
1 computer & printer
ABC Leasing Company
100 Main Street
Anywhere, USA 55555
LEASE
PURCHASE
YEAR RENT PER RETAIL INSTALLED
OPTION
OF MFG
MONTH
COST NEW
NO
YES
99
$125
99
$3675
X
SCHEDULE #2
EQUIPMENT OWNED BY YOU BUT RENTED, LEASED, OR HELD BY OTHERS
LEASE NO
123
NAME/ADDRESS OF LESSEE
ACTUAL PHYSICAL LOCATION
John Doe
1234 NW 9th Street
Gainesville, FL
YEAR
PURCHASED
AGE
DESCRIPTION
Desk & Chair 5 yr
2005
Under penalties of perjury, I declare that I have read the foregoing tax return and that the facts stated
in it are true. If prepared by someone other than the taxpayer, the preparer signing this return
certifies that his/her declaration is based on all information of which he/she has any knowledge.
RENT
PER
MONTH
$50
TAXPAYER'S ESTIMATE OF
CONDITION
FAIR
(GOOD)
MARKET
(AVG.)
VALUE
(POOR)
TERM
18 mo
$900
Avg.
LESS EXEMPTION: ( ) WIDOW ( ) WIDOWER
( ) TOTAL DISABILITY
Owner
3/1/14
________
TITLE ____________________
SIGNED ______________________________
(TAXPAYER - SIGNATURE REQUIRED)
SIGNED ______________________________
(PREPARER)
DATE
RETAIL INSTALLED
COST NEW
$1400
( ) BLIND
( ) OTHER
TAXABLE VALUE
PENALTY
DEPUTY
PLEASE SIGN AND DATE YOUR RETURN, SEND THIS ORIGINAL TO THE
COUNTY APPRAISER'S OFFICE BY APRIL 1st. UNSIGNED RETURNS CANNOT BE
ACCEPTED BY THE APPRAISER'S OFFICE.
_____________________________
PHONE NO. ___________ PREPARER'S ID: __________
ADDRESS
NOTICE: IF YOU ARE ENTITLED TO A WIDOW'S, WIDOWER'S, OR DISABILITY EXEMPTION
ON PERSONAL PROPERTY (NOT ALREADY CLAIMED ON REAL ESTATE), CONSULT
APPRAISER
ALL INFORMATION ON BOTH SIDES MUST BE COMPLETED IN FULL TO BE A VALID RETURN
TOTAL INSTALLED COST
27,645
TURN FORM OVER—ALL INFORMATION ON BOTH SIDES MUST BE COMPLETED IN FULL TO BE A VALID RETURN!
ALACHUA COUNTY
0001
0012
0030
0004
0015
0006
Laserjet Printer
Telephone System
2 Desks (500 each)
2 Chairs (250 each)
Reference Books
Supplies
94
94
94
94
94
94
12
12
12
12
12
13
10,500
5,000
1,500
3,000
750
1,500
1,895
4,000
1,000
500
500
500
S
S
S
S
ADDITIONS (A)
CHANGED (C)
TAXPAYER'S
ESTIMATE OF
FAIR MARKET
VALUE
(OPTIONAL)
ORIGINAL
INSTALLED
COST
REMOVED (R)
(G)OOD)
(A)VG)
(P)OOR)
SAME (S)
TAXPAYER'S ESTIMATE
OF CONDITION
AGE
DESCRIPTION
COMPUTER EQUIPMENT
CANON COPIER
DESK & CHAIR
TELEPHONE SYSTEM
FILING CABINETS
SIGNS
QUANTITY
ASSET ID
YEAR
PURCHASED
TANGIBLE PERSONAL PROPERTY ASSET SCHEDULE #3
ADJUSTED
ORIGINAL
INSTALLED
COST
8,000
C
EXPLANATION OF
ADJUSTED
ORIGINAL
INSTALLED COST
OR REMOVAL
Sold Printer
R
A
A
A
A
A
A
SCHEDULE #3—IF YOU FILED A PERSONAL PROPERTY TAX RETURN LAST YEAR, SCHEDULE #3 WILL DISPLAY THE
“DESCRIPTION,” “YEAR PURCHASED,” AND “ORIGINAL INSTALLED COST” OF EACH ITEM ON OUR RECORDS. PLEASE
VERIFY EACH ASSET IN THE FOLLOWING MANNER:
• If you still have the asset listed, place an “S” in the column marked “Same ( S ).”
• Place a “C” in the column marked “Changed ( C )” if the original installed cost of the asset or group of assets has changed. For example, if a group of
assets were reported at one cost and a portion of the assets were sold or disposed of during the year, place a “C” in the appropriate column and record
the adjusted original installed cost in the column marked “Adjusted Original Installed Cost.”
• Place an “R” in the column marked “Removed ( R )” if the asset or group of assets was completely disposed of prior to January 1st.
• Please explain any “C” or “R” entry in the last column. Attach additional sheets if necessary.
• Place an “A” in the column marked “Additions ( A )” and list description, year purchased and original cost of any assets not reflected on the asset
schedule. List description, year purchased and original cost of any assets purchased or acquired since your last return was filed. (Property Appraiser
will enter asset ID #)
FINAL INSTRUCTIONS
• Attach any additional schedules or supplemental information to return.
• Return to Property Appraiser’s Office in the enclosed envelope.
• Be sure to sign the front of return.
• All returns must be postmarked by April 1st to avoid penalties.
ACPA - 405
R. 10/14