Board Minutes – 2007/08
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FAIRFIELD UNITED SOCCER ASSOCIATION
NEW BOARD INIATION MEETING
OCTOBER 3, 2007
MINUTES OF MEETING
The meeting was called to order in the Fairfield Warde HS library @ 7:35 PM.
A quorum was present.
In attendance: Current Board: Jay Skelton, Roger Jackson, Dennis Robb, Bill Kelly
New Board: Mary Doyle, Neil Layne, Mike Connor, Jamie Streator, Vince Maniscalco, Jon Titinsky, Bob Scheetz, Jamie
Orvis.
In Addition: Sean Kelley, Tyler Ricks, Pete Gavey.
INSTALLATION of 2007-08 BOARD MEMBERS
Unanimous votes to dissolve the old board members and vote the newly elected members in their place.
Past President Report-Jay Skelton
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IRS indicated we would get the final reports on the audit by the end of September, will most likely see it sometime in
December.
IRS findings determined that we need to treat tech coaches as employees and withhold appropriate taxes.
Referees are 1099 status if they receive payments in excess of $600.
We have a 6-month time frame to implement, all is official by January 1, 2008. This includes anyone hired as a
coaching director, must be considered an employee.
This agreement cannot be violated, otherwise board members will be liable.
Jim Mahoney was CPA retained to take care of taxes, filing, etc to be in compliance with IRS. He would be willing to
cut checks, but not approve them. Agreement made with Jim Mahoney was $400/month starting September 1.
New board can appoint someone for Referee Assignor for 1 year. Dennis Robb willing to stay on as referee assignor
through the season.
Finance Report-Bill Kelly
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Used Amy Jones as the bookkeeper for Fall 07 season, billed at $25/hr. Bill and Dennis have been co signing the checks.
A batch of checks has been cut and waiting for co sign from Dennis.
Bill has been receiving check dues and then disbursing reimbursement requests.
Scholarships are given on a by request basis using reserve funds.
Other points of discussion:
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St. Pius:
• Need a liaison between FUSA and ST. Pius to maintain good standing relationship.
• We pay for groundskeeping.
• $2000 donation is made annually.
• FUSA owns the goals at St. Pius.\
Website
• Jay paid League Athletics directly for the FUSA website. He paid upfront $1100 and needs to be reimbursed.
Awaiting official receipts/documentation to reimburse Jay and turn over maintenance and passwords to new board.
New Club
• Jay indicates there is too much involved to start a new club anytime soon. Nothing official has been filed at CJSA.
By Laws Committee
• Dennis Robb has all the info and work done by this committee.
Patches
• We need to find new volunteer to handle ordering/distribution of patches. Paul Thibault who has been handling it in
the past has not had a player in the FUSA program for the last 3 seasons. Paul is sending to Mary Doyle, the
distribution list thus far of patches for the Fall season and Dennis has the patch order information.
• Discussion regarding new patch design, possible contest amongst the FUSA players to design.
Tyler Ricks on the Election process-Process went fairly smooth, only a handful of phone calls to field to get people voting.
This was a good system to use. Although League Athletics website could hold an election vote, it would not be
anonymous. Tyler very willing to support and chair a committee going forward.
Pete Gavey: Recap of Tryout committee and its recommendations.
Robert's Rule format: discussion to utilize and follow the format of the Robert's Rules for our meetings was agreed upon.
Discussed posting announcement of the new board members onto the website.
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Appointment of directors:
Nominated slate of Board Members and their roles within the FUSA board:
Jamie Orvis made a motion to approve the nominated slate, Vince Maniscalco seconded. All in favor, none opposed, motion
passed:
Jon Titinsky and Bob Scheetz-CO-Presidents
Jamie Streator: Treasurer
Mary Doyle: Secretary and Finance
Vince Maniscalco: Website, PR, Communications
Jamie Orvis -Registration
Neil Layne-Competition
Mike Connor-Tryout
Bob Scheetz-Coaching
Committee Appointments:
Mary Doyle made a motion to appoint Pete Gavey to Tryout Committee chair, Jon Titinksy seconded. All in favor, none
opposed, motion passed.
Jon Titinsky made a motion to appoint Tyler Ricks to Communications/PR chair, Bob Scheetz seconded. All in favor, none
opposed, motion passed.
Jamie to check with Linda Miller to see if she definitely wants to be registrar for next year.
Bob Scheetz to check with prior coaching committee members to nominate a chair.
Audit Committee to report to Board, not just to Finance chair.
Communications/PR to report to Board, not to Secretary.
OTHER items:
Identify short term and long term goals.
Timeline set up.
Set up meetings for next 2 weeks and there after.
MEETING ADJOURNED AT 10:30 P.M.
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FAIRFIELD UNITED SOCCER ASSOCIATION
OCTOBER 23, 2007
MINUTES OF MEETING
The meeting was called to order in the Perkins Fund Marketing building, in Southport at
7:40 PM.
A quorum was present.
In attendance: Jon Tiktinsky, Mary Doyle, Neil Layne, Mike Connor, Vince Maniscalco, Bob
Scheetz, Jamie Orvis. Jamie Streator via conference. Guest speaker-Brian O'Day.
Approval of 10/9 minutes
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Jon T. made motion to approve the 10/9 minutes, Vince M. 2nd, all in favor, approved.
Finance update:
Recap of meeting with Bill Kelly:
Bill is still handling the processing of checks. Jamie S. and Mary will need to get signature
cards and a letter of resolution to sign over the account. It may make sense to keep Bill
Kelly on as a signor for time being. Bill had a stack of checks ready for Dennis' signature
and a new batch of requests he still needed to process. Bill is handing over the last batch
of transactions to the book keeper, Amy, for input into workbook. Still awaiting receipts
from Jay, to reimburse him for web site, and canceled checks for other reimbursements.
Directors Reports:
Need to define the roles of positions needed and descriptions of roles.
Invite Sean Kelley to next meeting to discuss By-Laws Policy and procedures.
Discipline Committee-Need to establish through end of this season. Jamie O., Mike Connor,
and Neil Layne volunteered to take on committee.
Coaching Committee-Brian O'Day presented Committee now consists of: Brian, Gail Keegan, Sue Ciccarelli, Juan Carlos Carrera, Alan
Radovic, Bob Scheetz, Scott Robins.
Both genders and most age groups are represented
6 member vote, board member only votes to break a tie. Members are staying on until June
08 and then will need process to name/nominate new members. Also need guidelines for
rotating chairperson.
Parent Coaches-Mandate to review all parent coach applications.
Need process to select and make recommendations to the Board.
All current Fall 07 coaches indicated continuing into Spring 08.
Selection for Fall 08 would come post tryouts.
Compile and review parent coach evaluations from parents each season.
Need an avenue for which feedback comes through.
Coaching Director-Define responsibilities in FUSA organization, review contract, define
role, guidance on scope of position. Need to determine time frame for this position-either
stop gap role between now and tryouts or full blown. Old contract expired 12/31/06, so no
one has officially taken on role. But Magnus has filled in voluntarily when needed, i.e. tech
coach assignments for Fall. Determine recognition of his interim work.
Basic role should include:
1.) Teach, manage, assign tech coaches
2.) Define structured curriculum for different age groups.
3.) Parent coach guidelines
4.) Attendance at games and practice to observe players in both situations.
5.) Running clinics
6.) Tryouts
7.) Overall advisor
8.) Should there be one for boys and one for girls?
Magnus' expectations if he were to be approached for the position:
A. Is interested
B. If it is not an internal position, and working with an outside group, i.e. Soccer Extreme,
Noga, MLS, then would prefer to work with Noga.
Need to do more research and fact-finding to formulate a proposal. Need to meet with the
different organizations to see what each has to offer. Ideally would like selection done for
Spring Season.
Referees:
Need to get information on re-certification classes for referees. Are there any local
courses. See if Kim Peters can research.
SWD Meeting on 10/18/07:
State Board pursuing statewide database.
State will require E certificates for all tech coaches.
State will start mandating copies/records of all players' birth certificates on file.
Protest procedure approved.
Ref fees were approved for "not less than" amounts for Cup games.
Grace period raised from 20 to 30 minutes to have a ref show up.
Raising the fees to those teams outside the district (Shelton, Newtown) to equal the rest
of SWD.
Meeting adjourned at 9:30.
FAIRFIELD UNITED SOCCER ASSOCIATION
November 13, 2007
MINUTES OF MEETING
The meeting was called to order at Jon Tiktinsky’s residence in Fairfield at 7:40 PM.
A quorum was present.
In attendance: Jon Tiktinsky, Mary Doyle, Neil Layne, Mike Connor, Vince Maniscalco, Bob
Scheetz, Jamie Streator.
Approval of 10/23 minutes
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Jon T. made motion to approve the 10/23 minutes, Neil Layne. 2nd, all in favor, approved.
Finance update:
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Food Bank donation sent in care of Ed Zelinsky.
Set November 30 as deadline for submitting expense reimbursements for Fall 07.
Checks will not be issued for expenses if the team does not have their team dues in.
Parent coaches cannot exchange cash to tech coaches for any winter programs.
Maintain the CPA on board at least through year end if not longer to file 2008 taxes.
All referees going forward must be registered on web site to track social security,
address information and games attended to ensure proper handling of payments to refs.
Need to reimburse Jay Skelton for web site and hosting fees upon presentation of
receipts.
Directors Reports:
Need to connect with Sean Kelley to discuss By-Laws Policy and procedures. Obtain a final
status for approval.
Coaching Committee-Proceeded with meetings/interviews with various coaching
organizations. Met with R. Nunes, Noga, United Indoor.
Meetings provided great insight and feedback. Most organizations were interested in the
entire program, but it is a business risk for only one organization to service the entire club.
Club is also too large for any one organization to provide the required quantity and level of
coaches needed. Any independent coaches would have to become part of the organization
hired to stay on as current team tech coaches.
Methodology: Need a sense of how to divide the selection of coaches, whether it is by
gender or age group.
Timeline: Need new coaching organization in place by Spring. Selected organizations will
send out proposals by year end.
Points of discussion: Coaching Director, Philosophy, Infrastructure capability, Coach
attendance requirements, maximum teams to coach, curriculum, compliance, off season
training, cost structure, tryouts, process.
Plan next meeting for December 5. Board meetings following that will plan for the 1st
Wednesday of each month.
Meeting adjourned at 9:45
FAIRFIELD UNITED SOCCER ASSOCIATION
November 28, 2007
MINUTES OF MEETING
The meeting was called to order at Fairfield Warde library at 7:50 PM.
All board members present.
In attendance: Jon Tiktinsky, Mary Doyle, Neil Layne, Mike Connor, Vince Maniscalco, Bob
Scheetz, Jamie Streator, Jamie Orvis.
Finance update:
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Did IRS cash the check- Jamie S. will check with Commerce Bank
Club must change the way it operates regarding payments to tech coaches, referees.
Tech coach payments must come from organization to handle payroll taxes.
Revise player registrations and payment for on line capabilities.
Working on getting bank statements to reconcile the books to get a sense of team
balances. Working with bookkeeper to ensure all required information is obtained.
December 5 club meeting planning:
Agenda:
Finances: IRS settlement, team accounts, process of coach/ref payments
Transition committee for board structure
Coaching Committee to discuss initiatives, findings.
Registration
Tryouts
Website information
Volunteers
Meeting adjourned at 9:45
FAIRFIELD UNITED SOCCER ASSOCIATION
January 23, 2008 and January 27 conference call
MINUTES OF MEETING
The meeting was called to order at Fairfield Warde library at 7:30 PM.
Board members present.
In attendance: Jon Tiktinsky, Mary Doyle, Neil Layne, Mike Connor, Vince Maniscalco, Bob
Scheetz, Jamie Streator.
Approval of Minutes 11/13 and 11/28/07
Jon T. made a motion to approve the minutes, 2nd and all in favor.
Coaching organization proposals:
Bob Scheetz reviewed presentations made by coaching organizations to FUSA.
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organizations included:
1.) Noga 2.) MLS 3.) United Indoor 4.) Everton 5.) R. Nunes 6.) Soccer Extreme
The first 2 organizations eliminated were MLS due to their involvement with too many other
organizations and United Indoor because of their lack of infrastructure. Soccer Extreme
was taken off the table next because they had less flexibility to incorporate our existing
coaches.
Coaching committee led discussions of whether FUSA should work with 1 or 2 organizations.
They were not fully convinced 2 were necessary. NOGA insisted they would only work with
FUSA if they were the only coaching organization involved. Magnus is tied in with NOGA.
Everton and R. Nunes were agreeable with splitting the club.
The coaching committee reviewed the following combinations of:
1.) NOGA only 2.) Everton only 3.) R. Nunes only 4.) Combo of Everton/R. Nunes
Some of the issues/points of discussion were:
NOGA’s proposal was by far the most expensive.
Quality of coaches would most likely be more accessible with 2 organizations.
How do we ensure the current coaches are compensated equally.
One organization could create an identity for FUSA.
R. Nunes were willing to customize program for FUSA.
Everton was a little more rigid, they are also a premier club.
PATCH Contest review
Priscilla Igram and Nina presented the results from the patch contest. The winning patch
had a soccer ball sitting on top of flames with the Fairfield United logo on top. Some
suggestions were made as to font size, color and size of picture. The patch was tabled as to
whether it would be the club identity or not. But in order to determine an outcome to the
patch contest, the art was chosen for the purposes of the patch initially with some
corrections.
Bylaws update:
Sean Kelley presented the changes and updates to the bylaws:
1.) Power to the members
2.) Define proper elections
3.) Job descriptions included.
4.) Need to vote on how the bylaws are voted on. Currently, bylaw allows for the board to
vote on passing of bylaws with 2/3-majority vote of the board.
Jon T. made a motion to change the passing of a bylaw to have 2/3 majority of the voting
membership agrees. Bob S. 2nd, all in favor. Change passed.
Finance update:
We are in the last stages of collecting all information to issue 1099’s to all those who
require one.
Meeting adjourned at 9:45
January 27, 2009 conference call to review January 23 meeting of coaching
committee.
The coaching committee met to determine whether club should move forward with choosing
1 or 2 organizations for coaching. Vote was 4-2 in favor of using 1 coaching organization for
the following reasons:
Better consistency
Simplistic
Overall control
Identity with 1
Easier to customize and optimize
NOGA was not one of the candidates because their cost structure was unacceptable. The 4
votes for 1 organization voted for R. Nunes. The 2 votes for 2 organizations voted for the
R. Nunes/Everton combo.
R. Nunes had a philosophy that was consistent with ours, they were very committed and
could create an identity for the club. They exhibited flexibility and a partnership style.
They have 18 FT coaches, and 16 PT. They have a committed bookkeeper.
The committee recognized it would be a good idea to work out some arrangement with Gus
at United Indoor soccer.
Bob S. made a motion to agree with the coaching committee to accept their decision, but
also to empower the co presidents to negotiate details of the contract and present to the
full board. All were in favor of accepting the coaching committee recommendation. Bob S.
and Jon T. will go out in the next week and sit with R. Nunes to iron out the details and to
also advise the other organizations of our decision. Also to set up a meeting with Magnus
and Gus.
FAIRFIELD UNITED SOCCER ASSOCIATION
February 6, 2008
MINUTES OF MEETING
The meeting was called to order at Fairfield Warde library at 7:47 PM.
Board members present.
In attendance: Jon Tiktinsky, Mary Doyle, Neil Layne, Mike Connor, Vince Maniscalco, Bob
Scheetz, Jamie Orvis.
Approval of Minutes 1/23/08
Jon T. made a motion to approve the minutes, 2nd by Jamie O. and all in favor.
Coaching organization review after selection announcement:
R. Nunes was selected as the coaching organization for FUSA. They stressed a great
partnership. There will be a coaching director for each gender, Joe Barroso and Rodrigo
Nunes. Jon and Bob will be reviewing contract with a lawyer to ensure details of the
contract. They will be invited to a coach’s meeting in early March for an introduction.
U8 Bridge program:
Jamie Orvis will coordinate. Introduce a bridge program for U8’s in May, secure 2 dates
for a late afternoon.
Scholarships:
Need committee to establish criteria on how to implement. Need to ensure a minimum
attendance requirement and minimum payment to secure a commitment from the player.
Need to establish process for credit to team that player is receiving scholarship.
Spring Registration:
Establish the online registration and payment for Spring 2008. Deadline goal is to register
and pay before 1st practice. Need link for medical release form. Enter jersey # when
registering.
Uniforms:
Need committee to determine entire uniform package by June 1. The consensus on the new
adidas uniforms is mixed. They do not seem to hold up as well as the old Kelme uniforms.
Club colors are to remain Red/White/Blue. Incoming u9’s will start with the new uniform
package. There should only be numbers on the back of the jerseys and bags, no names.
Patch Order:
Order 5000 patches-price break to $.54/patch. 6 week leadtime, so order now so we have
in time for spring season and any tournaments.
Meeting adjourned at 9:15
FAIRFIELD UNITED SOCCER ASSOCIATION
March 5, 2008
MINUTES OF MEETING
The meeting was called to order at 136 Old Post Road at 8:25 PM.
Board members present.
In attendance: Mary Doyle, Neil Layne, Mike Connor, Vince Maniscalco, Bob Scheetz, Jamie
Orvis. Jamie Streator by conference.
Approval of Minutes 2/6/08
Bob S. made a motion to approve the minutes, 2nd by Jamie O. and all in favor.
Co Presidents Report:
Bob S. gave update with R. Nunes, we should have contracts signed by 3/8 and ready for
3/13 coaches meeting. We are working with all those teams that had NOGA coaches and
not returning. 15 teams need coaches, R. Nunes can cover those teams except for 7 or 8
which they are actively filling. R. Nunes has scheduled March 30 at Sacred Heart
University for a kickoff for all age groups.
Treasurer’s report:
Team account balances are being reconciled with book keeper. Hope to be able to send out
to teams before start of season.
Director’s Reports:
Uniform update-T.J. Walsh presented.
T.J. worked with Gus at Soccer Rugby Imports and adidas to negotiate a new uniform
contract for the club starting Fall 2008 through Fall 2010. Uniform package would consist
of 2 jerseys includes embroidery, 1 pair of shorts, 2 pairs of socks, for $65. Backpack
costs $31.50. Warm up jacket and pants are optional-trying to get one that is red and blue.
The cost is 50% off retail for 2008 for new kit purchase for entire club, 40% off in 2009
for fill in uniforms, 2010 is new kit purchase for entire club. Discussed procedure to
incorporate partial cost of uniform into registration fee.
Referee procedure update: Kim Peters is new referee assignor and has implemented the
referee voucher and zero tolerance policy. Referees must sign the voucher before getting
paid and coaches must submit the signed voucher to get reimbursed. Refs can be paid in
cash, but better to pay by check to have a paper trail.
Registration update: To date, 400 people have registered and paid online.
Scholarship Policy and procedure: Financial aid application will be a link on line during
registration process. Applicant can request up to 80% of the season’s fee. Committee will
consist of Lew Lerman (committee head) and Jamie Streator and Mary Doyle. Lew will
interview each applicant to determine need and propose to committee for approval.
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April Camp:
R. Nunes will run an April vacation camp. Fields have been secured with Sue Kiraly at Parks
and Rec.
Tech Coach Team Limit:
A back up coach will be lined up for a coach that will be coaching more than 2 teams. So
that those teams get tech coach presence at games.
2/28 SWD meeting:
State went with different website provider for CJSA registration. “Blue Sombrero”.
Refund Policy:
Research refund policies from other clubs. Need to draw the line on when to refund and
under what circumstances. For fall tryouts, if player makes a roster, needs to notify by
July 31, if moving to another club for a refund. Any refunds should always be less the club
overhead fee.
Bylaws:
Request Sean Kelley to send a final draft with changes emailed to him.
Meeting adjourned at 10:50.
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FAIRFIELD UNITED SOCCER ASSOCIATION
April 2, 2008
MINUTES OF MEETING
The meeting was called to order at Warde Library at 7:40 PM.
Board members present.
In attendance: Mary Doyle, Neil Layne, Mike Connor, Vince Maniscalco, Bob Scheetz,
Jamie Streator.
Approval of Minutes 3/5/08
Jamie S. made a motion to approve the minutes, 2nd by Vince M. and all in favor.
Treasurer’s report:
As of this date, all team balances except for the u9 teams have been sent to team parent
coaches.
Director’s Reports:
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Raffle prizes and postings from the jamboree---waiting for writeup
U8 clinics for May3, 10- Flyers will be handed our in Friday folders, working out the
logistics. Pete Gavey attended for tryouts discussion and process.
Referee fees are approved for additional $5 for the center ref.
United Indoor partnership: partnership with coaches to utilize their indoor fields in
case of rain and field closures. Big field normal hourly cost- $125 would cost $80.
SWD is switching to Blue Sombrero website. Charging an additional $1/player.
Meeting adjourned at 10:00.
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FAIRFIELD UNITED SOCCER ASSOCIATION
May 7, 2008
MINUTES OF MEETING
The meeting was called to order at Warde Library at 7:40 PM.
Board members present.
In attendance:Mary Doyle,Neil Layne, Vince Maniscalco, Jamie Streator. Jamie Orvis, Jon Tiktinksky, Mike Connor.
FUSA Member, Marco Petrini.
Approval of Minutes 4/2/08
Jon T. made a motion to approve the minutes, 2nd by Jamie S. and all in favor.
President’s Report:
Reviewed position with Kevin O’Hara and club-he will oversee the boys age groups, u11-14. Joe Barrosa will oversee
the girls age groups.
Treasurer’s report:
As of mid Feb, account has $46k in budget with $36 rolling, for total of $80k.
Director’s Reports:
a. Tryouts-u9 boys tryouts –still working out the process, Girls tryouts ran a bit smoother after working
out the kinks. Boys had about 40 try out, girls had approx. 60.
b. By laws-Please review and will vote at next meeting.
c. Marketing – adidas contract
d. Tech coach uniforms-explore option get Adidas-FUSA jackets for tech coaches
e. U8 clinics May 3, 10-completed
f. Premier affiliations-in discussion with Rodrigo, would be a benefit to take pressure off kids leaving for
other premier programs, avoid risk of losing top players and keep them in Fairfield.
g. U10 tiering-Tryout committee approved and recommended to the board, tiering structure at U10 will be
determined based on the # of players that tryout. Final details regarding placement will be determined.
h. 8v8 for u11- Need to gather info regarding other towns participation and evaluate enough teams, field
space to support.
i. Board and committee terms/term limits/fall preparations-Need nominating committee in place to start
sourcing candidates. Need to generate voter increase. Should get parent coaches to send out email
notices to parents. Discussion as to whether candidate must have a player involved and how to handle if
member’s child leaves mid season and their position once child leaves FUSA.
j. Club philosophy, player/coach development/commitment, etc-discussed briefly writeup submitted by
Neil, need further discussion.
k. Velocity Sports-topic tabled
l. Positive coaching alliance-topic tabled
m. Red Bulls- Game is Sat, June 21-Must buy 30 tickets up front for $30 each. Kids will be able to get
involved with pre game and half time activities on field.
n. FUSA logo water bottles-cost $2.35, sell $3.00. Approved to purchase 300 so can be available for year
end team gifts.
o. Soccer stores-needs further discussion
p. Web site- Rnunes verbage must be fine tuned and wording improved before posting to web site.
q. Parent Coaching-How do we let parents know process to parent coach. Must fill out an application to
Brian O’Day, head of coaching committee. Select a coordinator, Ab Igram volunteered to research a
parent coaching course for recommendation.
Meeting adjourned at 10:00.
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FAIRFIELD UNITED SOCCER ASSOCIATION
June 4, 2008
MINUTES OF MEETING
The meeting was called to order at Warde Library at 7:40 PM.
Board members present.
In attendance:Mary Doyle,Neil Layne, Vince Maniscalco, Jamie Streator. Jamie Orvis, Bob Scheetz, Jon Tiktinsky,
Mike Connor.
Velocity Sports presentation to explain their background/purpose and overview of their organization.
Approval of Minutes 5/7/08
Jon T. made a motion to approve the minutes, 2nd by Jamie S. and all in favor.
President’s Report:
Meet with Rodrigo to summarize the season. Need feedback forms from parents/coaches to get an overall sense.
Need to discuss status of transitional coaches. Need to get a tech coach evaluation form to parent
coaches/managers. Need the parent input regarding overall experience.
Treasurer’s report:
Need to make 2nd tech coach payment of $78,385 to Rnunes. Also pay for tryout expenses.
All teams need to submit expense reimbursements by June 30, 2008. Trying to get team balances to interface
with quickbooks and Commerce bank. Need to pay tryouts extra fee and highschool tech coach fees.
Director’s Reports:
a. By laws- confirm timing for committee changes, elections. Carry board through the summer-new
board in place for October 1, 2008. Board members should number 7, need 3-4 to step down, but
can run again, but only fill 3 spots. Good to have Co-President positions or Pres/Pres. Elect
positions. Glen LaJeunesse agreed to head nominating committee. Committee structureChairperson terms-changeover in winter before spring season starts to transition. Get feedback
from chairs as to their needs.
b. Tryouts update-u9 complete-5 girls/3 boys teams, no cuts. U10 complete-5 girls/4 boys teams, no
cuts, modified tiering-2 A’s, 2 B’s, 1 C team. Avoid labeling an called Red, White, Blue. U11
complete-4 teams each girls/boys, cuts on boys teams. U12- complete- 4 girls/3 boys teams, no
cuts. U13-1 tryout held-3 girls/3 boys teams. U14- 1 girls/2 boys. Positive feedback from tryouts,
older age groups were smoother. Extending registration for players not paid.
c. Marketing – adidas contract- Uniform styles have been selected and ordered. Need Gus to set up
sizing/try on dates.
d. Premier affiliations-Pre-premier or “developmental”. How involved and how much additional
training…usually 1 extra day. Must all inclusive.
e. “E” license training class - Work with Gus to schedule a class.
f. Tournament 2009- Good initial meetings, need to secure fields.
g. Summer camp postings on website – okay to list available options.
h. Water bottle order- already sold 275 bottles out of 300 ordered.
i. Red Bulls event on June 21- 91 tickets sold!
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FAIRFIELD UNITED SOCCER ASSOCIATION
July 2, 2008
MINUTES OF MEETING
The meeting was called to order at the Orvis residence at 7:50 PM.
Board members present.
In attendance:Mary Doyle,Neil Layne, Vince Maniscalco, Jamie Streator. Jamie Orvis, Bob Scheetz, Jon Tiktinsky,
Mike Connor.
Guests present: Linda Miller, Pete Gavey, Brian O’Day.
Approval of Minutes 6/4/08
Jamie S. made a motion to approve the minutes, 2nd by Jamie O. and all in favor.
Treasurer’s report:
Paid tryout expenses. Awaiting High School coaching expenses by team/breakdown. Budgets are done, no
carryover of accounts.
Director’s Reports:
a. Elections- Jamie O will contact Glen L. to coordinate and proceed. Board should consist of Pres/Co,
Treasurer, Secretary, Director of Coaching. Change by law to 6 year total term limit. Currently no
term limits. Ok to be renominated.
b. Nominating committee-Need heads of standing committees: Finance, Communication, Registrar,
Competition, Tryout, Coaching. Establish a nominating committee consisting of 2 from board and 3
members of the association. Head of nominating committee should not be chairman of board. Appoint
Jamie O. as member on the nominating committee, all in favor and approved. People on the nominating
committee cannot run in election. Need to confirm process of how membership votes. Should be
majority of membership that votes.
c. By-law vote- Jon T. will contact Sean Kelley to finalize. Ok to pass by laws with changes.
d. SWD 6/19 meeting
e. Tryouts: Pete Gavey: overview-feedback from Kevin O’Hara was good. Rnunes needs to realize the
size of our tryouts and plan better. Committee was organized and had no major issues. Need to reevaluate how the players are evaluated, seemed to over process this part. System treated 50/50, which
is ok for transparency but players were not treated consistently. Going forward, tech coaches s/b
allocated by age group/gender. Depending on size of age group, have 1 or 2 tech coaches responsible
for the age group. Schedule back to back practices on same field. Tech coaches are the most
appropriate to select and place on a team. Tech coaches are now assigned to a team, parent coaches
cannot select their own tech coach. Tech coaches are limited to 2 teams. Can players attend alternate
practice if can’t make their own scheduled practice session? Usually a team will have 1 early and 1 late
practice. Want to make a 1 voice policy and only allow 2 adults on the sideline (tech coach and parent
coach only)
U13B tryouts- Need to finalize details with process, sign up, registration, paperwork.
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f. Coaching: U9 coaches curriculum---need to have a handbook/manual, equipment process.
Balance of team coach assignments-done.
Brian O’Day: Evaluations have been very positive. Received 125 for parent coaches, 95% were
positive. Set policy to determine records of the evaluations. Statistical review, then destroy.
Data collections for evaluations may be easier on the website, but how to remain anonymous.
Coach Selection: Process defined, applications kept on records. Determine policy on
background checks once you are accepted as a coach.
Key difference this year was in tiering u10 players.
Parent coaches should make use of website for communication tool.
A parent should always present at practice, make use of parent rotation schedule.
Coaching committee will stay on through Fall season. There will be a 50% turnover, members
have a 2 year max. Members shall consist of 2 men, 2 women, balanced across age groups.
Need policy for coaches to be at games, if not, there must be a back up.
g. Registrar-Linda Miller: 8/4 Deadline for # of teams. 8/22-must submit new rosters/passes. Need to
improve timing on receipt of passes. The initial passes need to go out earlier than tryouts to get them
signed with pictures attached. Did not collect them in time this season. Need to recruit a registrar elect
to learn the system. Need to decide if we stay with League Athletics as our web site host or change over
to Blue Sombrero like CJSA. Report and decide on by September meeting. Set up a mandatory coaches
meeting –Tuesday, August 26 and a u9 coaches night-August timing.
h. New uniform order process-Set up sizing days.
i. Tournament-Labor Day..need to set up committee.
j. Logo-use for patch on Jersey
k. Positive Coaching Alliance-Ab Igram in contact.
l. Photography-committee needed.
m. Summer/pickup for all age groups-Schedule with Sue Kiraly, use designated fields for open pickup.
n. Entering Fall tournaments-Mike/Neil coordinate for club.
o. Premier developmental/Sunday evening clinics
p. Sponsors Programs-Soccer Rugby, Soccer Post.
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FAIRFIELD UNITED SOCCER ASSOCIATION
August 6, 2008
MINUTES OF MEETING
The meeting was called to order at the Jon Tiktinsky residence at 7:30 PM.
Board members present.
In attendance:Mary Doyle,Neil Layne, Vince Maniscalco, Jamie Streator. Jamie Orvis, Bob Scheetz,
Jon Tiktinsky, Mike Connor.
Guests present: Nate Soares
Approval of Minutes 7/2/08
Jamie S. made a motion to approve the minutes, 2nd by Bob S. and all in favor.
Treasurer’s report:
Expenses have come in and all caught up and paid out.
Need to review some outstanding bills from Rnunes and tech coach payments. Need to resolve
payments for Amber Miemers, Alan Marsh. Premier team dues determined to be $625 per player.
Finance committee will meet separately to handle details. Need to fund an account with scholarship
money-will set up in Quickbooks.
a. By Law Vote: 5th Revisions made. Vote to change Elections completed by 10/1 but no
later than Nov. 1.
b. Rnunes Update-Tech Coaches assigned to teams. Ideal situation is to coordinate tech
coaches to cover age groups. Trying to switch around some assignments so that coaches
are in same age group. For example, switch out Rui Fernandes and Jessica Mullet
between u12G and u10G so they each have 2 teams from one age group and not 1 team in
u12 and 1 in u10. Tech Coaches will only be assigned 2 teams.
Rnunes awaiting advise of logo on the tech coach jersey.
c. Winter Program- Rnunes Propose 6 wk training program includes 1 practice and 1
indoor league game per week. Location proposal at Trumbull Sportszone. Mike Connor
and Neil Layne will work on coordinating winter program, possibly to include local
school gyms to reduce cost.
d. Nominating Committee-Update who is re-running for election. Need to get notification
out on website for nominees.
e. Fall tournaments-Need to send reminder out to club. Neil Layne resending info on links
on FUSA web site to review.
f. Positive Coaching Alliance—tabled for next meeting.
g. Uniform Order Process update- Should be complete by 8/25. Neil Layne to follow up
with Gus at Soccer Rugby.
h. United Indoor Soccer proposal- United Indoor Soccer Proposal- need a better idea of
what is involved, included. Need input from coaching directors and others to brainstorm.
i. U9 Coaches kit, Coaches meeting, Tuesday, August 26.- Start with u9 coaches at 7:15
and rest of club at 8:00. Need to provide list to coaches of what is included in kits.
j. 8/24 CJSA Club President meeting
k. Photography-further discussion required
l. Website updates:Working on new look for web site. Need guidelines to advertise on
website. Need a committee to follow through, Jennifer Poling heading Fundraising. Will
check with her to follow up.