PAYROLL INFORMATION
for Dakota, Hennepin & Washington County youth
Timesheet Information
The crew leader will keep a record of youth’s hours each
two-week pay period. Youth must sign in and out each day
they work. Youth will not be paid for hours that are not
recorded on their timesheet. At the end of each pay
period, the crew leader will total the hours worked, and
the youth and crew leader will both sign and date the
timesheet to verify the total hours. The crew leader will
submit the timesheet to the Tree Trust office.
Youth must sign in and out each day worked and sign/date
the bottom of the timesheet to verify the total hours
worked in the pay period. Failing to do this can cause
delays in receiving a paycheck or direct deposit.
The crew leader and counselor can help youth fill out their
timesheets to ensure they are paid for all of the hours
worked. Please remember:
 Youth are not paid for hours not worked. For example,
if you are sick, have an appointment or are on
vacation, youth will not be paid for the days/hours
they miss.
 If youth are absent, the crew leader will write
"ABSENT" on the timesheet as a reminder that youth
did not work.
 Youth are not paid for the July 4 holiday.
Wage, Evaluation and Raise Information
YCC participants earn $7.25 per hour when they start.
Supervisors will complete a work performance evaluation
for each youth worker and submit it to Tree Trust in July.
Youth will be evaluated on several criteria including
attendance, attitude, following directions and ability to
stay on task. These evaluations are used in consideration
of a raise for the youth. Youth who successfully
demonstrate good work habits can earn a raise of an
additional $0.25 an hour that will take effect in July.
Paycheck and Direct Deposit Information
Tree Trust offers the option of a mailed paycheck or
depositing wages into a bank account if the youth signs up
for direct deposit. To enroll in direct deposit, the youth will
need to complete a Direct Deposit form, attach verification
from the bank and fax or mail it to Tree Trust. Bank
documentation needs to verify the account and routing
numbers.
Acceptable verification for Direct Deposit includes:
 A voided check for a checking account; OR
 A withdrawal slip for a savings account; OR
 A letter or document from the bank that verifies the
account and routing numbers
The account must be in the youth’s name. Youth cannot
have their check deposited into a parent’s account.
Youth who choose direct deposit will be mailed a voucher
that shows the same wage and tax information as a
paycheck stub.
Paycheck Deductions
All youth have Social Security and Medicare taxes
deducted from their paychecks. They are listed on the
check stub as “Emplye OASDI” and “Emplye Medicare” and
equal 7.65% of total earnings. Youth use Form W-4 to
indicate if they want to have state or federal income taxes
deducted from their checks.
Missing or Lost Paychecks
It is the youth’s responsibility to notify Tree Trust when
they have moved or if a paycheck is addressed incorrectly.
Failure to notify us of address changes will cause checks to
be delayed.
Tree Trust mails checks every other Thursday. If a check
has not arrived by the following Wednesday, call Tree
Trust at 952-767-3880 and ask to speak to someone in the
Finance department.
If a youth loses a check, they should contact the Tree Trust
office immediately. We will stop payment on the check
and issue a new one. There is a $20 fee for reissuing a lost
check. If a youth finds a lost check at a later date, it must
be returned to Tree Trust. Checks that have been replaced
cannot be cashed.
2013 Payroll Schedule
Pay Period
June 17 – June 28
June 29 – July 12
July 13 – July 26
July 27 – August 9
August 10 – August 20
Pay Day
July 5
July 19
August 2
August 16
August 30
SCHEDULE & ATTENDANCE INFORMATION
June
July
Mon
Tues
Wed
Thur
Fri
3
4
5
6
7
10
11
12
13
14
17
A
24
A
18
A
25
A
19
A
26
B
20
B
27
B
21
B
28
B
Mon
1
A
8
A
15
A
22
A
29
A
August
Tues
2
A
9
A
16
A
23
A
30
A
Schedule
Most crew members work an average of 20 hours every
week. Youth will begin work at 8:00 AM and work until
4:00 PM (in most cases). Youth are assigned to A Crew or B
Crew. A Crews work every Monday and Tuesday and every
other Wednesday. B Crews work every Thursday and
Friday and every other Wednesday. See calendar above
and schedule below for the work schedule for your crew.
Hennepin & Minneapolis A Crew – starts 6/17, ends 8/14
Hennepin & Minneapolis B Crew – starts 6/20, ends 8/16
Dakota & Washington A Crew – starts 6/24, ends 8/20
Dakota & Washington B Crew – starts 6/20, ends 8/16
Summer School
If youth are attending summer school they must notify the
program coordinator PRIOR to the start of the program –
summer school schedules do not typically work with the
crew work schedule. If youth are not able to work their
scheduled hours as a result of summer school, we will
typically put their job offer on hold until they are finished
with summer school and are able to work every day as
scheduled.
Attendance - Missing Work
Attendance is a critical part of the work experience and is
tracked. Violation notices that result from poor
attendance or unexcused absences become part of the
youth’s permanent file with Tree Trust.
If a youth will be late or will not make it to work they
MUST CALL 952-767-3880 by 9:00 AM to be excused .
Unexcused absences and excessive excused absences will
result in violation notices and may lead to termination.
Short-Notice Absence
(illness, family emergency, transportation issues, etc.)
If youth cannot come to work on a day they are scheduled,
they must call the Tree Trust office at 952-767-3880
before 9:00 AM. They can leave a message prior to 8 AM
or speak with a staff person after 8 AM. When calling, the
following information must be provided slowly and clearly:
1. Youth’s full name (spell the last name)
2. Youth’s telephone number
3. Youth’s crew leader's name
4. The reason for youth not coming to work
Wed
3
A
10
B
17
A
24
B
31
A
Thur
4 No
work
11
B
18
B
25
B
Fri
5
B
12
B
19
B
26
B
Mon
Tues
Wed
7
B
14
A
21
Thur
1
B
8
B
15
B
22
Fri
2
B
9
B
16
B
23
5
A
12
A
19
A
26
6
A
13
A
20
A
27
28
29
30
If a youth is absent from work and does not follow the callin procedures, or if we cannot identify who left the
message, the youth will receive a violation notice that
becomes part of their record and can lead to termination.
Three violation notices will result in termination.
Scheduled Time Off
(vacation, camp, appointments)
Because the Summer Youth Employment Program is
relatively short in length, we only allow for up to one work
week of scheduled time off (up to three consecutive work
days). If youth needs more time off than what is allowed
they may not be allowed to continue working. Please
contact the program coordinator to discuss the options.
Call the Tree Trust office at 952-767-3880 as soon as the
dates of absence are known so that youth can be excused
for those days. Make sure the following information is
provided:
1. Youth’s full name (spell the last name)
2. Youth’s telephone number
3. Youth’s crew leader's name
4. The days youth will be absent and for what reason
While youth should also inform their crew leader about
scheduled time off dates, youth MUST notify the office in
order to be excused.
Late to Work/Leaving Early
Youth are expected to be at the work site and ready for
work by 8:00 AM, and they will work until 4:00 PM (in
most cases). If a youth is more than 15 minutes late or
leaves more than 15 minutes early, without having called
in, they may receive a violation notice. Excessive late
arrivals/early departures, excused or unexcused, may also
result in violation notices.
Breaks
Youth get three breaks during their eight-hour work day.
The crew leader is authorized to give a morning and
afternoon break and an approximately 20-minute lunch
break. The crew leader is responsible for choosing the
times at which the breaks are given. If a youth chooses not
to take a break when it is given, the break is forfeited.