Online Tracking Application
Early registration Day
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Online Tracking Application
Early registration Day
Supported Browsers
This application works best with the following Internet browsers:

Microsoft Internet Explorer versions 9 and above (download it here 
http://windows.microsoft.com/en-us/internet-explorer/download-ie)

Google’s Chrome (download it here  https://www.google.com/intl/en/chrome/browser/)
Also Please Note the Following:
In addition, the most likely cause of an unresponsive page is an older cached version of itself. You can resolve this
problem by forcing a fresh page load by pressing the Ctrl key and the F5 key together.
You could also simply logout and log back in to solve most common browser related problems.
This application automatically logs the user out after 15 minutes of inactivity.
Problems\Concerns\Comments\Complaints
Please send an email or call x5777
This is a work in progress and thus by no means perfect. Although, we have tested it to some degree of satisfaction, any
software by nature of what it is and due to inherent complexities resulting from combination of resources it depends on, is
never error free. This is where you, the end-user, can help tremendously by providing feedback. So please feel free to
share your thoughts by providing not only bug-reports but also feedback so that the software can improve and grow in the
future.
In case of problems with the website, it would help greatly if you could attach a screen capture of the error message to
the email message (instructions are given below).
Getting a Screen Capture:
If you have a single display, press the Print Screen button (usually found on the top right corner of your keyboard). If you
have dual displays, then bring the window to your main display and then press the Print Screen button.
Open a new mail message in Outlook, right click on the body of the mail, select paste and then email to
[email protected].
If not using Outlook (i.e., web based interface) you will have to paste the image in a Word Document, save it, attach the
file to a new mail, and then email.
If you are still not sure you can get help by calling x5441 or x5777.
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Online Tracking Application
Early registration Day
URL Link
http://www.claflin.edu/ERD/
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Online Tracking Application
Early registration Day
Step by Step Guide
Login
Click here to Login
Use your CU Email/Network username and password to login.
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Online Tracking Application
Early registration Day
Home Page
The first screen after you login is displayed below.
Button
Purpose
Stations
Status Report
Displays the main screen for access to all the stations (details are given in a later section).
Displays the main screen for accessing individual status report for each station (details are in
a later section).
Displays a list of all students who have registered for the selected ERD and their status with
respect to individual stations (details are given in a later section).
Same as above but only students who have checked in are displayed.
All Students
Checked in Students
Only
Academics
Walk Ins
Hourly Stats
Displays academic approval status of students by major (details are given in a later section).
Displays a list of students who walked in on the current ERD (this could include students
who have registered for a future ERD or a prospective new student).
Displays charts of hourly statistics for check in and check out stations.
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Online Tracking Application
Early registration Day
Stations Page
Stations page displays a button for each of
the 7 stations in addition to a button to
check-in and check-out.
Please type in either a student’s name or the
ID to search for a student from the list of
ERD candidates.
You must select a student before you can
go any further from this page.
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Online Tracking Application
Early registration Day
Search a Student
To search for a student, please type in either a student’s name or the ID to pick that student from the list of ERD
candidates. If the student is found, his or her name will show up in a popup list as shown below.
Select the correct student by clicking on his/her name in the popup list. The status of the selected student will be
displayed in as shown below.
Status of the student contains following details:
Name of the Student, ERD Date, Major, and whether the student is cleared by Fiscal Affairs or not.
This student has successfully checked in and out of all stations and also cleared by Fiscal Affairs.
A green
button (as shown above) indicates that this student has been cleared by Fiscal Affairs.
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Online Tracking Application
Early registration Day
The figure above shows the status of a student with the following status:




who has already checked in
successfully checked in and out of Placement Test station.
checked into two other stations (Academic Advising and Fiscal Affairs) but not yet checked out of those
stations.
pending clearance by Fiscal Affairs.
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Online Tracking Application
Early registration Day
Adding a student
If the student you are searching is not found you can add that student to the list
Click the add a student button above. The popup window shown below will be made visible where you can enter the
name of the student to search in the Jenzabar database. If the student is found you can pick the name from the list and
add that student to the ERD list.
If the student is also not in the Jenzabar database then you will have the option to add that student to the ERD list as a
new student (see Figure below).
However, this student needs to be officially processed by Admissions to be considered for candidacy.
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Online Tracking Application
Early registration Day
Checking status of each Station
Once a student is selected you must first check in that student if he/she hasn’t been checked in already.
The color of the button indicates the current status of that student at the selected station
checked in and checked out
not yet checked in
checked in but not yet checked out
Exempt status
Below the stations, detail specific to that station is displayed:



the time the student checked in/checked out and by whom
the time student spent at the station.
any comments/notes indicating details about the student specific to that station.
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Online Tracking Application
Early registration Day
Checking In and Out
Every student must be checked in and out of each station. The cyan In button and pink Out buttons are
made available based on the status of each student. To check in a student click the In button and to
check out click the Out button. Although, all users can view these pages, only the station administrators
are authorized to check a student in and out of each station.
Station Comments/Notes
You can add any number of comments for each of the 7 stations that may be relevant to the selected student by entering
them in the comments box as shown below.
Comments are displayed in descending
chronological order (latest first).
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Online Tracking Application
Early registration Day
Students with Exempt Status
Under special circumstances a student can be tagged as exempt from checking in and out of one or
more stations. ERD administrators will be able to tag these students using the dialog window shown
below at the check-in station at the time of checking in. Once tagged as exempt, these students are
considered cleared from those stations and indicated by a blue button instead of a green button. The
exempt status is also displayed in the status window as shown on the right.
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Online Tracking Application
Early registration Day
Certain stations you could also identify missing/required items from a list of choices (see samples
for three stations below). Fiscal Affairs is responsible for clearing a student.
Please note that a checked box
indicates that the student is
missing that particular document.
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Online Tracking Application
Early registration Day
Status Report Page
This page displays station status for each of the 7 stations. It includes a column chart that shows the number of
students, who have checked in, checked out, cleared, and not yet checked in.
In addition, a table is provided that
summarizes these counts along with average
processing time at each station.
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Online Tracking Application
Early registration Day
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Online Tracking Application
Early registration Day
All/Checked-in Students Pages
These two pages display a list of all students who have registered for the ERD and those who have checked in on a
specific ERD. The list displays the following:
Checked-in, Checked–out, and Cleared counts.
Students and their respective station status (whether checked-in, checked-out, and cleared).
Clicking on the student’s name displays more details as shown below (on left).
The last column of this display indicates the
cleared status of each student. Fiscal Affairs
is responsible for clearing students.
Students who are cleared both Academically
and Financially are ready to attend CU for
the target year and term of their choosing.
Clicking on the notepad icon displays any comments/notes
specific to that student and station
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Online Tracking Application
Early registration Day
Academics Page
This page allows faculty to check the status of students in their respective departments and approve their planned course
work. In order to see a list of students in a specific major please type the major name in the input field.
As in searching for students, a popup list displays majors that match your search criteria. Select the major to get the list
of students.
The list displays the number of courses that student has registered with respect to transaction status (pre-registered,
current, or registered) and whether the advisor has approved the courses. The last column indicates the status of
academic approval. In this example, all the counts are 0 since these students haven’t registered for any courses.
Clicking on the name of a student displays student’s course schedule as of that day.
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Online Tracking Application
Early registration Day
Walk-Ins Page
This page displays a list of students whose ERD is not current. This includes those students whose ERD is in the future
and those students (possibly prospective students) who just walked in on that particular ERD. A green button indicates
students who are here today and already checked in.
Walk In students are identified by the text “walked-in” under the Target ERD column as shown below.
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Online Tracking Application
Early registration Day
Hourly Stats Page
This page displays charts of hourly statistics of checked-in and checked-out stations.
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Online Tracking Application
Early registration Day
Logout
Click the Logout link to logout of the system. After 15 minutes of inactivity, you session will expire automatically and
you will be logged out.
If the session times out and you get logged off automatically, simply log back in to continue.
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