Intermediate
©
Microsoft
Word 2007
Class Learning Objectives
By the end of class, students should be able to perform the following tasks in a Microsoft
Word document:
1. Create Bulleted and Numbered Lists
2. Add Clip Art
3. Add Borders, Lines, & Shading to an Object
4. Add Tables
5. Change Margins & Spacing
6. Insert Page Numbers
7. Understand and Use Word’s Advanced Editing Tools
Main Library Computer Learning Center
Ribbon Review
Microsoft Word Ribbon
Microsoft Office 2007 uses a visual tool called the ribbon to display all of the commands that are used to
edit a document. Tabs are used to view the different groups on the ribbon and the groups contain all of the
commands that you will use in Word.
The Home tab contains the most commonly used commands in word and is where most of the formatting
options we learned about in the introduction class are found.
Creating Bulleted & Numbered Lists
Create a Numbered List
1. Type the number “1”, a period, a space, and the text of the first list item. Press
Enter on your keyboard.
2. Word will recognize that you are typing a numbered list and begin the next line
with “2.” Continue pressing Enter at the end of each item and Word will
automatically continue the count down to the next line.
3. After the last item on your list, press Enter twice and word will end the numbered
list.
Create a Bulleted List
1. Type an asterisk * and a space, and the text of the first list item. Press Enter.
2. Type the rest of the list, pressing the Enter key at the end of each list item.
3. After the last item on your list, press Enter twice and word will end the bulleted
list.
Converting Paragraphs into a List
1. Select the paragraph(s) you wish to turn into a list by clicking and dragging over
the paragraphs until they are highlighted.
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2. Click either the Numbering command or the Bullets command in the Paragraph
group of the Home tab.
Bullets
Numbering
Formatting Bulleted and Numbered Lists
1. Select the list that you want to format.
2. Click on the downward pointing arrow on the right side of the Bullets or
Numbering command in the Paragraph group.
3. Choose the numbering or bulleting style changes that you want from the list of
options.
4. The style changes are immediately applied to your list.
Adding Illustrations
Inserting an Illustration
1. Click the location your document where you would like to place the illustration.
2. Click on the Insert tab.
3. Click on Picture, Clip Art, or another form of Illustration in the Illustration
group.
4. Search on your computer or in the gallery for the illustration that you would like
to insert.
5. Once you find the illustration you want to insert, click on it once. The Illustration
will be inserted into your document next to the cursor.
Resizing an Illustration
1. Click on the illustration until boxes (called handles) appear in the corners.
2. Rest your pointer on one of the corner handles and it should turn into a double
headed arrow that looks like this . Click, hold, and drag on the handle until the
clip art is the desired size as indicated by the dashed line that moves with your
cursor.
3. Release the mouse button. The illustration will now be the new size.
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Moving an illustration
1. Click on the middle of the clip art until the handles appear.
2. Position your mouse over the center of the illustration and it should appear like
this
. Click, hold, and drag it to where you would like it placed using the
dashed line that appears as a guide.
3. Release the mouse button. The shape will now appear in the new location in the
document.
Adding Borders, Lines, & Shading
Adding Borders to Paragraphs
1. Select the paragraph that is to have the border.
2. - Click the downward pointing arrow on the right side of the Border command in
the Paragraph group on the Home tab. Select a border style and you are done.
- OR To make more advanced changes like altering the line style, color, or width,
select Borders and Shading that appears beneath the border style selections
and the Borders and Shading dialogue box will open, allowing you to change
these settings.
3. If you would like to add a color background to the bordered area, click on the
Shading tab in the Borders and Shading dialogue box and select a fill color.
4. Click on OK.
Preview Area
No Border
Border Styles
Line button
Line Style
Line Color
Line Width
Adding Horizontal Lines
Adding horizontal lines between major sections of your document can help to separate
them out and make the entire document easier to follow.
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To add a horizontal line to your document:
1. Position the cursor on the line you want to place a horizontal line beneath.
2.
Click the downward pointing arrow on the right side of the Border command in
the Paragraph group on the Home tab. Select Horizontal Line from the list of
options.
3.
The horizontal line will appear beneath the currently selected line of text.
Removing Borders and Lines
To remove a border:
1. Select the paragraph that is to have the border.
2. Click the downward pointing arrow on the right side of the Border command in
the Paragraph group in the Home tab. Select No Border from the list of options.
To remove a horizontal line:
1. Select the horizontal line that you wish to remove by clicking on it. Like any other
illustration, handles will appear when it is selected.
2. Press the “Delete” key on the keyboard.
Adding Tables
To insert a table into your document:
1. Click in your document where you would like the table inserted.
2. Click on the Insert tab.
3. Click the Draw Table command in the Table group.
4. Type in the number of columns and rows needed.
5. Click OK. Word will insert the table into the document.
Entering Information into a Table
1. Click in the first box of the table.
2. Type the desired text.
3. Click in the next box of the table and type the desired text.
4. Complete these steps until finished.
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Adding Columns or Rows
1. Click in one of the table boxes.
2. Click the Insert command for the area of the table where you want the rows or
columns inserted. These commands can be found in the Table group on the
Layout tab.
Changing Margins & Spacing
Changing the Page Margins
1. Click on the Page Layout tab.
2. - Click on Margins in the Page Setup group, and choose a preset margin layout
from the list.
- Or choose Custom Margins at the bottom of the list to open the Page Setup
dialogue box and set your margins manually.
3. If using the Page Setup dialogue box, click on the OK button on the bottom right
corner of the window to apply your changes.
Margin
Settings
Preview
Margins
OK
Adjusting Line Spacing
Word single-spaces between lines and text by default and automatically adjusts line
heights to accommodate various font sizes and graphics. To increase the spacing
between lines a document:
1. Select the text in the document to be altered. To select the whole document, in the
Editing group on the Home tab, click on the Select command and click Select
All.
2. On the Home tab under the Paragraph group, click the Line Spacing button.
3. A group of selections will appear. Click on the spacing size that you want to apply
to the selected text.
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Inserting Page Numbers
1. Click on Insert tab on the Ribbon.
2. Click on Page Number on the Header & Footer tab.
3. From the list of options, select the location on the page where you would like
the page numbers to appear.
OK
Advanced Editing Tools
Finding and Replacing Text
1. On the Home tab, click the Find command in the Editing group. The Find and
Replace dialogue box will appear.
2. Click the Replace tab, click in the “Find What” field, and type the text that you
would like to search for in your document.
3. Click in the “Replace With” field and type the text that you would to replace the
found text with.
4. Click on Replace to replace each instance of the searched for text on a case by
case basis or click Replace All to replace all instances of the searched for text
with the replacement text.
6. Click “Cancel” to close the dialog box when finished.
Replace
Find What
Replace With
Researching
1. Click on the Review tab
2. In the Proofing group select the Research command
3. Type text into the Search box and choose a research tool from the drop down box
below it to look up information in several online and built in research tools.
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Using Word Help
Accessing Microsoft Word’s Help Feature
If you have a question about Word that you need answered right away, you might want to
consult Microsoft Word 2007’s built in help feature. You can access this feature in Word
by pressing the F1 key on your computer keyboard. From there you can click on a help
topic or search for one using Word’s help search box located near the top of the Word
Help window.
Help
Search
Box
Help
Topics
For Further Reading and Learning
To find a book on Microsoft Word, search the library’s catalog using “Microsoft Word”
as a subject.
Learn more about upcoming classes on the library's event’s calendar at
http://www.lfpl.org/events.htm or in our monthly Computer Learning Center brochure.
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