Columbian
Squire Roses
Of
New Jersey
Circle Operations Manual
And
Executive Leadership Guide
(This page intentionally left blank)
ii
===============================================================
COLUMBIAN SQUIRE ROSES
CIRCLE OPERATIONS MANUAL
and
EXECUTIVE LEADERSHIP GUIDE
===============================================================
Table of Contents
Leadership in a Changing World ........................................................................................ 2
Emblem ............................................................................................................................... 3
History................................................................................................................................. 4
Purpose................................................................................................................................ 6
Circle Officers..................................................................................................................... 7
Chief Squire Rose ....................................................................................................... 7
Deputy Chief Squire Rose .......................................................................................... 8
Secretary ..................................................................................................................... 9
Treasurer ..................................................................................................................... 9
Ceremonial Guard ..................................................................................................... 10
Father Prior ............................................................................................................... 10
Optional Officers ...................................................................................................... 10
Committee Chairwomen ........................................................................................... 11
Circle Counselors.............................................................................................................. 11
Chief Counselor ........................................................................................................ 11
Counselors................................................................................................................. 12
Officer Duties at a Glance................................................................................................. 13
Circle Committees ............................................................................................................ 14
Spiritual Committee .................................................................................................. 14
Service Committee.................................................................................................... 15
Circle Committee ...................................................................................................... 16
Membership Committee............................................................................................ 16
Family Committee .................................................................................................... 17
Organizational Chart......................................................................................................... 18
Checklist for a Better Circle ............................................................................................. 19
Checklist for Organizing a Program ................................................................................. 20
Meeting Minutes ............................................................................................................... 21
Order of Business.............................................................................................................. 22
Awards .............................................................................................................................. 25
Supreme Achievement .............................................................................................. 25
Circle of Honor ......................................................................................................... 25
Summary ........................................................................................................................... 26
Parliamentary Law Compact Guide.................................................................................. 27
Appendix........................................................................................................................... 28
iii
Leadership in a Changing World
Any group has its leaders and followers. The leader is the one who is always
encouraging others to action, who is not afraid to stretch her horizons, to take risks, or to
challenge herself and others to achieve. She is usually the busiest and most involved with
extra activities – yet she is the one who always seems to have time for others.
She, as a leader, has that aura of confidence and maturity that draws others to her for
advice or action. She is a good friend. A leader knows what it is to be a follower, and
knows what good followers expect of a good leader. The leader becomes a leader
because it offers more of a challenge, and a leader is needed to provide the spark and
vision the group needs. She seeks the opinions of others in making decisions. She is also
challenged by the fact that, because she is a leader, others will follow her lead and,
therefore, she must be aware of the consequences of her actions.
A leader provides advice and counsel to the group to help set its direction and vision.
The leader also aligns all members and others behind the visions and directions of the
organization. Finally, the leader motivates and inspires the group to achieve the vision,
no matter what obstacles lie ahead.
The leader knows when to let someone else have the floor. She recognizes and
appreciates other people’s potential, as well as her own, and she encourages and is proud
of those who develop their own leadership styles and abilities. A leader knows when to
let other lead.
Circle officers and committee chairwomen — indeed, all Squire Roses — assume a
mantle of leadership…sometimes hesitantly at first, then with growing confidence as they
become accustomed to their new role as a committee chairwoman, or as an officer. They
grow in confidence with experience, good leadership, and help from others. Challenges
lead to achievements of all sizes.
The leadership qualities that are needed in a changing world are those that have always
been found in leaders: the courage of faith; an ability for critical self-evaluation; an
unbounded enthusiasm for living; the ability to share as well as communicate the vision;
the desire to recognize and award others; a willingness to make decisions and take risks;
and the desire to serve in the betterment of all mankind.
2
Emblem
The Columbian Squire Roses emblem symbolizes the ideals which identify a Squire
Rose. Centered in a circle is the cross of Christ, with the letters “F,” “W,” “S,” and “C.”
These symbolize Family, Wisdom, Spiritual, and Civic growth that occurs within the
Squire Roses. Within the triangle are the letters “S,” representing Service, “R,” for
Responsibility, “C,” for Christ, and “K,” for the Knights of Columbus, by whom the
Squires Roses program is sponsored. The triangle, the most stable geometric shape, is a
representation of the Holy Trinity. A red rose adorns the emblem, symbolic of
womanhood and of blossoming life. The emblem is encircled with a golden ring,
signifying the value and perpetuity of the group, and that all within are equal. Upon the
ring is the motto of the Squire Roses – “With Grace and Dignity We Stand as One.”
3
History
1993
•
1994
•
1995
•
•
•
•
1996
•
March 28-29 – St. Mary of Sorrows Circle 3992, Squires Membership Drive.
Several young ladies asked if they could join the Squires, or if there was a similar
group they could join. The seed was planted.
April 9-10 – Squires Membership Drive. Several young ladies asked the same
questions they asked in the previous year. This time they asked if they could
assist the Squires on several projects. This brought the Squires together to check
with others in the State to determine if a similar group for young ladies existed. A
call was also made to the State Squires Chairman. Both investigations led to dead
ends. These first two setbacks slowed the investigation.
April 5 – Squires Membership Drive. This time both adults as well as a number
of young ladies raised the question as to when we will have a similar group for
young ladies. Some of these questions came from Knights and their wives.
Informal Meetings – A discussion was held with several of the past and present
Squires to determine if they would support such and organization and would they
lead the charge. They said yes to both questions, and asked if the Knights would
support it, as well.
Call to Knights of Columbus Supreme Council. Talked to several people who
worked with the Squires and sent material out to Squires Circles. They stated that
they heard that there may be some informal young women’s groups, but nothing
on a formal basis.
December Holidays – The St. Mary of Sorrows Squires stated they would recruit
young woman at the next major recruiting drive in April and hold an investiture.
Mr. Russell DeRose, Chief Counselor, decided that he would have to lay the
ground work for support.
January through March events
o Opponents. A number of informal discussions were held with Knights
and others who might oppose such an organization. No concern raised
turned out to be issues that would affect the group.
o Supporting Groups. There was considerable interest and support for such
a group. Initially no formal support was requested.
o The Goal. A young women’s Catholic leadership circle would be
established and patterned after the Columbian Squires.
o The Foundation. Several discussions were held with members of college
sororities and business fraternities concerning rituals and what young
women thought were important regarding leadership, service, and other
aspects of development. Counseling and educational literature were
reviewed.
And the Columbian Squire structure, investiture, and
relationships were analyzed in depth.
4
•
o The Visions. A young women’s circle, comprised of members ages 10
through 18, would officially be set up to operate with the same values as
the Columbian Squires. It would be a separate, but compatible,
organization, with unique features. This group would exist under the
sponsorship of the St. Mary of Sorrows Council #8600, Knights of
Columbus.
o The Name. A name was needed to attract young women; a name that they
could relate to in a positive way. No one saint or famous woman of the
church emerged. The one word that came up in a great number of
discussions with young women, older women, and even men, was the
word “Rose.” It was a part of many women’s investitures, and the one
flower that was given to a special person for a special occasion. It is a
symbol of womanhood in many countries, and it is this country’s national
flower. In 1960 for “Operation Rose,” a sterling silver rose was brought
from Canada, throughout the United States, to the Shrine of Our Lady of
Guadeloupe, and given to Poe John XXIII. With all this evidence, the
name of the young women’s Catholic leadership circle was chosen. They
would be the Squire Roses.
o The First Unique Feature – The family committee was added as an
independent standing committee.
April through June
o Squires Recruitment during Squires’ Month. Nine young women signed
up for the Squire Roses. The Squire Roses were officially recognized by
the Virginia State Council of Knights of Columbus and seed money was
provided to get them started.
o The first Investiture for the Squire Roses, conducted by the Columbian
Squires. LOV, Ladies of Virginia, took part in the Investiture. Soon after,
the first set of officers were elected
1997
•
1st Squire Roses Circle in Washington, DC (March 9).
2001
•
•
5 Squire Roses in Virginia and Washington DC.
Squire Roses in the State of Virginia now number over 50 young women.
2007
•
Squire Rose Program Introduced to New Jersey.
2008
•
Squire Rose Program Kick off at Grand Knights meeting June 28, 2008.
5
Purpose
The Columbian Squire Roses program was developed to enhance a young woman’s
opportunities in life – a chance to receive the leadership training and moral guidance
needed to succeed. With so many different types of activities and groups for young
women today, what makes the Squire Roses different? This is a Catholic organization
that builds character and develops leadership.
While you are a Columbian Squire Rose, you will have a chance to participate in many
different kinds of activities. Programming includes five standing committees – spiritual,
service, family, circle, and membership. The goal of each committee is to plan, organize,
and complete at least four different activities each year. This provides the opportunity for
growth in areas such as decision-making, delegation of responsibility, administration,
teaming, sharing, public speaking, public relations, record-keeping, financial
responsibility, and program promotion.
You will not merely be a participant in those activities. You will plan them, organize
them, finance them, promote them, and carry them out to completion and follow-up.
Your counselors will guide, advise, and assist you in learning the skills needed to
complete your programs – but yours is the responsibility for how well these programs are
carried out.
The circle’s programs will enrich you in many ways. They will confirm your
commitment to the Church and strengthen your moral character. You will gain a sense of
the diversity of people in the world, and find you own place within the community. They
will teach you the value of charitable activities. They will help your body grow strong
and prepare you for working with other people by fostering team spirit. You will become
more comfortable in any social situation. They will increase your awareness of other
young women – and of your responsibility toward their growth, as well as your own.
You will become a better leader.
As an elected or appointed leader in your circle, the most important gifts you can give to
your circle and to its members are your time, effort, and enthusiastic support. The depth
of your commitment will determine how much benefit you receive from your
participation. Your commitment should be a free and conscious decision to give part of
yourself to the circle.
6
Circle Officers
As an officer or committee Chairwoman, your responsibility to the Circle doesn’t end
with the duties of your office – it begins there! Anything that affects the success of your
Circle…morale of your members, attendance at meetings, financial stability, cooperation
with other groups, membership campaigns, the active participation of all Columbian
Squire Roses – is your duty as a leader. Yours must be the long-range, goal-oriented
view.
But having recognized that, avoid the pitfall of leadership: doing everything yourself!
Delegate responsibility where it belongs – to committee Chairwomen, to committee
members, and to the Circle members themselves. Part of learning how to be a good
leader is showing others their responsibility, then stepping back so they can do their
work.
Every Circle has five elected officers: the Chief Squire Rose, Deputy Chief Squire Rose,
Secretary, Treasurer, and the Ceremonial Guard. In addition there is the Father Prior, the
only counselor who is an officer. Depending on local circumstances, each Circle has the
option of appointing other members to serve in additional positions.
Chief Squire Rose
The Chief Squire Rose is the chief executive officer of the Circle. She presides at all
meetings, selects members to chair each of the five permanent committees, and is an exofficio member of each committee. She also appoints other members to non-standing
committees (temporary committees). She is responsible for the conduct of members
during the meeting and other activities
In conducting business meetings, the Chief Squire Rose should keep in mind that
preparation of material beforehand will help keep meetings brief and to the point,
preventing unnecessary discussion. The Chief Squire Rose should conduct monthly
officer meetings to discuss issues for presentation at the next Circle business meeting.
She should be familiar with Robert’s Rules of Order and Parliamentary Procedure.
(Each Circle should have a copy of the resources.)
As the elected leader of her Circle, the Chief Squire Rose is the model of spiritual, social,
and moral conduct for all Circle members. Her participation in and enthusiasm for all
Circle activities is essential to members’ morale. When called upon to make decisions, a
Chief Squire Rose should gather information, seek the opinions of other officers, and
then make her decision promptly. Delaying decisions, or not following up on them, will
lessen members’ confidence in a Chief Squire Rose’s leadership ability. Membership
recruitment quotas, introduction of new programs, and fund-raising requirements are just
some of the many items that should be determined with the Circle’s long-range goals in
mind.
7
The Chief Squire Rose is an ex-officio member of all committees. She has an
opportunity to take par tin preliminary discussions about suggested activities, but should
allow Chairwomen to run their own committees. Since she selected the best possible
committee Chairwomen, the Chief Squire Rose should display confidence in their
abilities and judgment. However, she may require written committee reports in order to
determine a Chairwomen’s effectiveness. If there appears to be a problem, a Chief Squire
Rose should talk with the Chairwoman privately first, allowing the Chairwoman an
opportunity to improve her performance.
It is important for the Chief Squire Rose to learn proactive, effective leadership. She
must inspire enthusiasm, encourage active participation of all officers and members, and
build a strong executive staff which will serve the Circle well. How well the Chief
Squire Rose fulfills her responsibilities is often the telling point to what degree a Circle
succeeds.
Deputy Chief Squire Rose
In the event a Chief Squire Rose is unable to execute her duties, through sickness or
otherwise, the Deputy Chief Squire Rose assumes all duties and responsibilities of that
office, such as presiding at Circle meetings and acting as an ex-officio member of all
committees. The Deputy Chief Squire Rose may also be appointed by the Chief Squire
Rose to serve as Chairwoman of special (non-standing) committees.
Like the Chief Squire Rose, the Deputy Chief Squire Rose should be completely familiar
with the rules of Parliamentary Procedure. As “second-in-command,” she should keep
current with all facets of committee work and with the Chief Squire Rose’s long-range
planning schedule. In the event the Chief Squire Rose is unable to fulfill her duties, the
Deputy Chief Squire Rose must be able to step in and carry on without plunging the
Circle in to confusion.
The Deputy Chief Squire Rose’s conduct, enthusiasm, and active participation in
activities, and her support of the Chief Squire Rose’s decisions, are all crucial to morale.
But more than this, the Deputy Chief Squire Rose is the Chief Squire Rose’s most
valuable advisor. She provides another point of view on issues and decisions that must
be made about running a Circle.
And, since the Chief Squire Rose is often kept busy with administrative duties, the
Deputy Chief Squire Rose should be her “eyes and ears,” informing her of conflicts or
weaknesses that may be surfacing within a committee or the Circle itself. Without taking
sides in an issue, the Deputy Chief Squire Rose may be called upon as an arbitrator in
petty issues that could become trouble spots. Her role as a “peacemaker” can help in
resolving issues that otherwise could split a Circle.
8
Secretary
The Circle’s Secretary, also known as the Notary, keeps a record of the proceedings of all
Circle meetings, and is responsible for keeping the State Columbian Squires Chairman,
State Circle, and Supreme Council Department of Fraternal Service informed of the
Circle’s status.
She handles correspondence with Circle members, with other Circles, with State and
Supreme Councils, and with other organizations or individuals. The Secretary is required
to keep an attendance record of all meetings and to mark absent any officer not attending,
who has not been excused. She shall also maintain an inventory of all Circle equipment
and ceremonial paraphernalia, working hand-in-hand with the Ceremonial Guard.
The Secretary is responsible for filling out and submitting the Officers and Counselors
report, due at the beginning of the program year. The Circle will meet the future
requirements established by the Supreme Council Department of Fraternal Services.
Treasurer
The Circle’s Treasurer, also known as a Bursar, collects and deposits all initiation fees,
annual dues, and income from fund-raising projects. After receiving approval by a
majority vote of members, the Treasurer pays by check all bills for expenses incurred by
the Circle. The Treasurer must keep a separate financial record for each Squire Rose on
the member ledger sheet. The Treasurer also prepares a current record of the Circle’s
finances on the monthly Financial Report which she presents during the business
meeting. At each regularly scheduled meeting, the Treasurer accounts for expenses and
income, showing evidence of deposit of collected funds. She is responsible for handling
petty cash.
The Treasurer is responsible for payment of per capita taxes and supply charges, in a
timely manner, to avoid suspension of the Circle.
Checking and savings accounts are a line item account in the Knights of Columbus
account at an approved bank and shall be used for payment of bills and deposit of
income. All of the Treasurer’s accounts should be accurate and neat, and are subject to
inspection by the Chief Squire Rose, Counselors, and the Circle’s advisory board. The
sponsoring council’s Grand Knight, Deputy Grand Knight, and the Chief Squire Rose
should conduct semi-annual audits of the financial records.
Receipts shall be given for all initiation fees, annual dues, and payments made by other
organizations to the Circle. The Treasurer also issues a membership card to every paidup Circle member.
9
Ceremonial Guard
The Circle’s Ceremonial Guard is responsible for ceremonial robes and paraphernalia.
She is required to prepare the Circle chambers for regular meetings, as described in the
ceremonial booklet, and to clean and maintain all equipment, as necessary.
The Ceremonial Guard acts at meetings as sergeant-at-arms, checking membership cards
of those present, escorting visitors, and maintaining order under the direction of the Chief
Squire Rose. She is the caretaker of the Circle’s possessions, and as such, her responsible
attitude toward Circle property will inspire other members to take good care of
equipment, furnishings, and other material.
Father Prior
The Father Prior’s responsibilities are to be the same as in Article VI, Sections 1 and 2 of
the Laws and Rules of the Columbian Squires. The Father Prior is the only counselor
who is also a Circle officer and has the right to vote. A Father Prior:
• Serves as chaplain of the Circle and, if possible, overseas all of its religious
activities
• Serves as the Circle’s spiritual activities committee counselor
• Acts as the Circle’s spiritual advisor
• Counsels and advises the Columbian Squire Roses in personal and religious
matters
• Coordinates spiritual activities with the priests of other parishes if the need arises
and the spiritual committee requests assistance.
If a priest is unable to serve as Father Prior on a full-time basis because of pastoral duties,
the Circle shall seek a counselor to oversee activity planning and execution in his
absence. Although a lay counselor is unable to say Mass or administer the sacraments,
she could still supervise the work associated with most activities.
Optional Officers
As necessary, the Chief Squire Rose may appoint the following officers:
Sentry – Guards the entrance to the business chamber during meetings and the
investiture, and refuses entry to anyone who is not properly identifies. The
sentry should consult with the Chief Counselor or Counselor in charge when
identification is not shown.
Arm/Pole Captain – The Arm Captain and Pole Captain assist the Ceremonial Guard in
the investiture ceremony; each is assigned by the Ceremonial Guard to lead a
group of candidates. The arm and pole captains serve as assistants to the
Ceremonial Guard as she fulfills her duties and responsibilities.
10
Committee Chairwomen
There are five standing (permanent) committees: spiritual, service, circle, family, and
membership. Chairwomen are appointed by the Chief Squire Rose. Each Chairwoman
selects Squire Roses as committee members with the approval of the Chief Squire Rose.
Together, they are responsible for developing and conducting activities under their
jurisdiction. As projects in their jurisdiction are completed, Committee Chairwomen
shall file a report with the Circle for future reference.
Circle Counselors
Your Circle’s Counselor staff – ideally, the Chief Counselor, Father Prior, and a
Counselor for each of the four remaining permanent committees – has accepted the
responsibilities of being an example of what leadership is all about. Their primary
function in a Columbian Squire Roses Circle is to guide and advise the Columbian Squire
Roses; but, theirs is not the responsibility for the success or failure of the Circle. That
responsibility rests upon each member of the Circle.
Whenever a Counselor meets with a committee, or when the Chief Counselor meets with
the Circle officers, her role is that of a consultant: someone who counsels and raises
pertinent questions during the discussions; who helps every Columbian Squire Rose to be
involved in the active planning of the program. Although Counselors are a resource, the
members should not look to them for solving every problem that should arise. It is the
responsibility of every Columbian Squire Rose to create answers to her own questions.
The Counselors role sometimes is to “get tough” with individual members who are not
carrying their weight in discussions, planning, and implementation of programs. This is
done always in the spirit of constructive criticism. She wants to see each member
become a leader. Her most important rose is to help each Squire Rose develop her own
leadership potential and grow as an individual.
Chief Counselor
The Chief Counselor works with the Circle officers, at first teaching them how to fulfill
their duties, then standing back and allowing them to learn by doing. For example, a
Chief Counselor may discuss with Chief Squire Rose how to conduct the business
meeting and channels discussions so that the meeting may be brief and to the point. The
Chief Counselor may review with the officers and members their goals for the year, how
well the committees are doing, what problem areas might be, and how the Circle might
act to solve these problems.
The Chief Counselor is also responsible for making sure that all officers fully understand
the duties of their office. The Secretary should know how to take minutes of a meeting.
The Treasurer should know how to write checks and balance accounts. The Chief Squire
Rose and Deputy Chief Squire Rose should know how to run a general business meeting
11
and lead all ceremonies. The Chief Counselor may, from time to time, inspect the
officers’ work to see if they are having problems. She will also work with them to build
a chain of command so that they are able to delegate responsibilities efficiently and keep
the Circle running smoothly.
Counselors
Each Counselor works with a Chairwoman of a committee to ensure that meetings are run
efficiently and that committee members are working for the success of their programs.
Usually they try to meet with their committee once a month to ensure that members are
planning at least four activities a year, thus keeping the Circle eligible for the Circle of
Honor Award. They will work with the committee Chairwoman to make sure they
organize activities while making the best use of available time, energy, and resources.
Counselors will also help each Chairwoman build a chain of command help her to
delegate responsibilities and to match necessary tasks to committee members talents and
strengths.
12
Officer Duties at a Glance
Chief Squire Rose
•
President and CEO
•
Sets Circle goals
•
Presides over all meetings
•
Appoints committees
•
Ex-officio member, all committees
•
Countersigns all checks and expenditures
•
Appoints sentry and pole/arm captains
•
Representative to State
Deputy Chief Squire Rose
•
Absent the Chief Squire Rose, assumes
all responsibilities and duties of the Chief
Squire Rose
•
Assists Chief Squire Rose
•
May be appointed Chairwoman of special
committees
•
Acts as arbitrator
Secretary (Notary)
•
Submits Officers and Counselors Report
and membership documents to State
Columbian Squires Chairman
•
Keeps record of meetings
•
Keeps attendance record of officers
•
Communicates with State Circle
•
Responsible for correspondence
•
Maintains an inventory of Circle
equipment
Treasurer (Bursar)
•
Collects all dues and fees
•
Countersigns all checks and expenditures
•
Pays bills approved by the Circle
•
Responsible for petty cash
•
Deposits income; signs deposit document
•
Gives monthly financial report
•
Issues receipts
•
Distributes membership cards
•
Maintains member ledgers
•
Keeps checking and savings account for
Circle
Ceremonial Guard
•
Maintains Circle property
•
Prepares meeting chambers
•
Prepares chambers for ceremonies
•
Checks credentials and prepares new
Roses
•
Escorts visitors
•
Maintains order
Sentry (appointed as needed)
•
Guards
chamber
entrance
during
meetings, investiture
Arm/Pole Captains (appointed as needed)
•
Assist Ceremonial Guard in her duties
•
Lead candidates during investiture
ceremony
Committee Chairwoman
•
Select committee members
•
Organize committee
•
Delegate responsibility
•
Schedule at least four activities per year
•
Make job assignments and set deadlines
•
Offer assistance and guidance to
committee members
Chief Counselor
•
Supervises/advises officers
•
Teaches leadership skills
•
Supervises other counselors
•
Trains other counselors
•
Countersigns all checks
•
Review officers’ records
•
Maintains historical files
•
Maintains liaison with State Columbian
Squires Chairman
•
Recruits additional counselors
Knights of Columbus Squire Rose Counselor
•
Liaison
with
sponsoring
Council/Assembly
•
Assists on all matters with State and
Supreme Council
Father Prior
•
Provides spiritual guidance and advice
•
Serves as spiritual committee counselor
•
Liaison with the Church and Church
activities
Committee Counselors
•
Supervise/advise activity Chairwomen
and committees
•
Counsel Squire Roses as needed
•
Teach leadership skills
•
Build chain of command
•
Offer constructive criticism
•
Acknowledge achievements
•
Assume adult responsibility, as legally
required
13
Circle Committees
Committee work is an important part of the leadership all Squire Roses receive.
Committee Chairwomen should consider and select members whose interests and
qualifications best suit them for service on a particular committee. Committee members
should be chosen on merit, not just on friendship.
Circle committees should meet early in the program year to determine the types of
activities they wish to pursue as Circle programs, develop a plan of action for each
program, and report their findings to the Circle for approval. The committee Counselor
will assist them in considering the steps necessary to organize a successful activity.
Good planning, communications, teamwork, and execution results in success.
Each standing committee must select, arrange, and complete four activities in the
program year, which runs from July 1 to June 30, for the Circle to meet the requirements
for the Circle of Honor award. Though a committee does not have to confine itself to the
minimum number of activities required, the Chairwoman should be careful that her
committee does not overextend itself by planning too many programs. Four or five
successful programs are better than a dozen half-hearted attempts.
Highly visible activities sponsored by your Circle will increase interest in membership –
and will also make your members more visible in the community. Keep in mind that the
point is not to make stars out of individual Squire Roses, but to work together. Also
remember that private acts of charity are just as important in forming your growth as an
individual.
Your Circle’s image – and your own – will be closely examined by your parish and
community. Demonstrate the leadership and spiritual training provided by the
Columbian Squire Roses.
There are five permanent, standing committees in the Squire Roses. These are Spiritual,
Service, Circle, Membership, and Family. Descriptions of each, with examples of
possible events, can be found below.
Spiritual Committee
The Circle’s spiritual activities program marks the difference between a Squire Roses
Circle and any other club – because the Squire Roses are a distinctly Catholic
organization. Through the spiritual activities offered, members can grow stronger in their
faith and become better Catholics.
The spiritual activities committee works with its counselor, the Father Prior, to arrange
activities which stretch the religious awareness of each member and increase member
participation in the Church and parish activities.
•
•
Conduct a “living Rosary”
Sponsor closed retreats
•
Volunteer members as ushers,
servers, or lectors at Mass
14
•
•
•
•
•
•
•
•
Teach religious classes
Promote ecumenical activities with
other
religious/church
youth
groups
Hold Bread and Soup meals on
Friday nights during Lent
Invite a college priest to talk about
religion on a college campus
Sponsor a parish folk Mass
Recite the rosary after meetings
Have a “rap” session on religion
Promote advent wreath customs
•
•
•
•
•
•
Have a Mother’s Day or Father’s
Day communion Mass and
breakfast
Sponsor a “Keep Christ in
Christmas” event
Participate in Stations of the Cross
Arrange tours to shrines
Arrange an Adoration evening
Sponsor a religious film event
Service Committee
A service activity committee selects and arranges community service programs for Circle
members. These projects are conducted for the benefit of individuals, organizations, or
institutions other than the Circle. Activities of this type should either provide a service
that would not otherwise be performed or assist in providing more effective services
already sponsored. The Circle should not make a profit from the project, but it can earn
enough to cover expenses. This rule, of course, does not apply if the activity is a fundraiser for a particular organization or benefactor. A good Catholic means being a good
citizen; activities should foster feelings of loyalty to the Church, to the Nation, and the
local community.
•
•
•
•
•
•
Participate in fund-raising for a
health organization
Conduct a fund raiser for
Christmas
or
Thanksgiving
baskets for the needy
Collect canned goods and nonperishables or school supplies for
the needy
Sponsor or participate in an event
for the mentally retarded
Sponsor a trip to Congress to
provide information to Congress
on youth service projects
Sponsor a safety event
•
•
•
•
•
•
•
•
Start a literacy campaign or school
study program
Visit the sick and elderly
Have a Career Night or College
Night
Participate in “Christmas in
April”
Sponsor an elder-care seminar
Participate in KOVAR
Work at a food bank or soup
kitchen
Bring in speakers to Church for
social action causes
15
Circle Committee
The circle activities committee conducts programs for members to get to know one
another better as friends. Its primary purposes are to promote sisterhood and youthship
through social and athletic programs. It is responsible for fundraising and public relation.
Sports are among the most popular activities for members; but, with such a wide range of
ages among Squire Roses, athletic activities must be selected carefully so that all
members, regardless of athletic ability, can participate. Activities chosen should foster
individual growth as well as team spirit.
Social events, such as dances and holiday observances, can strengthen the bonds of
friendship between members. Publicizing an event is a good way to promote your
Circle’s presence in the community. Publish a Squire Roses Newsletter and send
information to the press, a Knights of Columbus newsletter, the Church bulletin, and
other locations.
•
•
•
•
•
•
•
Schedule an annual picnic
Sponsor a trip to an amusement
park
Host a Parish cookie swap or
pancake breakfast
Have
a
father/daughter
or
mother/daughter event
Hold a dance
Sponsor a State Squire Roses
sporting activity
Conduct a canoe/rafting trip
•
•
•
•
•
•
•
Publish a Circle newsletter
Organize a holiday party
Visit sick members – send
birthday and get well cards
Hold a State leadership or training
conference
Have a car wash
Select a Squire Rose of the Month
Start a Squire Roses bowling team
Membership Committee
Develop a recruitment strategy to keep the circle alive. A gain of two new members,
excluding those graduating 18 year old Squire Roses, is part of gaining Circle awards.
Ensure every new Squire Rose is introduced to each Counselor and Circle member and
made to feel welcome. Every new member is to be assigned to a committee. Develop an
excellent ceremonial team and schedule investitures at regular intervals throughout the
program year.
•
•
•
•
•
•
Conduct an open house for
prospects
Invite prospects to special events
Advertise in parish bulletins, KofC
newsletters, or the local press
Use word-of-mouth and personal
contacts
Set up a booth during Parish
commitment weekends
Train all members are recruiters
•
•
•
•
•
•
Establish a circle investiture team
Set up display booths after Mass
Recruit at Catholic schools
Set goals for the Circle and present
awards to the top recruiter
Achieve a Circle of Honor award
Distribute promotional
flyers
when sponsoring social or service
events
16
Family Committee
The family activities committee selects and arranges family programs and events to
strengthen the relationships within the family, between families, and among families in
the community. There is a sharing and supporting of the family core values of religion,
service, education, social, and other positive personal concerns.
•
•
•
•
•
•
Set up and hose a family Mass
Arrange a family fun day/trip
Sponsor a family service event
Host a pre-college night for
families
Host a pre-holiday event for
Catholics who cannot be home for
Christmas or Easter
Hold a family awareness program
•
•
•
•
•
Hold a Squire Roses family dinner
Arrange a family spiritual retreat
Hold a family picnic and baseball
game
Sponsor a Church program for
developing strong family bonds
Host a dinner for needy families
THINK GOOD THOUGHTS, DO GOOD DEEDS, HAVE GOOD FUN
Spiritual
Family
Service
Circle
Membership
17
Organizational Chart
State Columbian Squires Chairman
Advisory Board of sponsoring Knights of
Columbus Council or Assembly
Knights of Columbus Squire Rose Counselor
Chief Counselor
Committee
Counselors
Columbian Squire Rose Circle
Chief Squire Rose
Ceremonial
Guard
Deputy Chief
Squire Rose
Special Committees
Sentry
Secretary
Spiritual
Pole Captain
Family
Treasurer
Service
Committees
Circle
Membership
Arm Captain
18
Checklist for a Better Circle
Leadership Training
_
_
_
_
_
_
_
_
Are Officers/Chairwomen knowledgeable about their duties? Do they fulfill their duties?
Do members read and follow through on materials provided?
Are officers meetings/training sessions held regularly?
Have committee Chairwomen attended regular training sessions?
Are younger Squire Roses groomed for future Officer/Chairwoman positions?
Is the advice of Counselors sought and followed by members?
Do Officers and Chairwomen delegate tasks?
Are Circle members developing the skills and attitudes of leadership?
Circle Participation
_
_
_
_
_
_
_
_
Do members attend and participate in meetings and activities?
Are members actively involved in their committee work?
Do committees follow through on approved suggestions?
Does the circle hold a monthly business meeting?
Are meetings orderly and conducted according to “Robert’s Rule”?
Are meetings productive and useful to members?
Do members confer with the Father Prior?
Does the Circle plan joint activities with the Squires? Knights?
Program Activities
_
_
_
_
_
_
Are the circle’s activities well-balanced and of interest to Circle members?
Are activities planned on a regular basis, year-round, and well in advance?
Are other circles and clubs sometimes included in Circle programs?
Are activities planned in all areas of Columbian Squire Roses programming?
Are non-Squire Rose parish members encouraged to attend?
Does the Circle donate time, money, and effort to local charities?
Membership Activities
_
_
_
_
Does the Circle establish and attend recruitment goals each year?
Are recruitment campaigns planned around other activities?
Do members actively recruit all eligible Catholic young women?
Are all members encouraged to attend meetings or serve on committees?
Awards
_
_
_
_
_
Are awards presented to outstanding Counselors?
Does the Circle present awards to outstanding Officers?
Is recognition given to outstanding members?
Does the Circle honor outstanding community/Church leaders?
Does the Circle strive to win State/Supreme Council Awards?
19
Checklist for Organizing a Program
The Planning Milestone
_
_
_
_
_
_
_
_
_
_
_
_
Sit down with committee members, gather ideas, and put the plan to paper
Select the activity or program your committee wishes to present; determine all requirements
Set a tentative date and make sure it does not conflict with other programs
Prepare a budget to see if the program is financially feasible
Find a facility adequate for all your needs, including parking, availability, and cost
Contact the speaker/person for availability on the tentative dates; determine their costs for appearing,
including transportation
Design tickets, flyers, programs, and price out printing costs
Prepare mailing lists of guests and estimate postage
Select and price decorations
Devise advertising plan and price cost of advertisement
Plan menus, room accommodations, and meeting space needs with hotels, grocers, or caterers
Arrange for music or sound system; get cost
The Action Milestone
_ Communicate with all those involved; gain their cooperation; ensure everyone understand their
responsibilities (who, what, when, where, why, and how).
_ Set ticket/admission price
_ Confirm the speaker/person to be featured
_ Have invitations and tickets printed
_ Send out invitations, put up posters, or use a telephone committee
_ Write press releases and send out other forms of publicity (newspaper/radio ads)
_ Arrange transportation
_ Set up a floor plan/seating arrangement and appoint Squire Roses to set up tables and chairs
_ Purchase prizes/gifts/awards and other items
_ Arrange for props, audiovisual equipment, and other special needs equipment and appoint a Squire
Rose to set them up
_ Appoint a decorations committee to plan, purchase, and place decorations
_ Arrange for music and the clean-up crew
_ Delegate a reservation committee to keep track of people attending
_ Assign Squire Roses as ushers/ticket-takers have change and a cash box
_ Invite chaperones and arrange for security
_ Prepare agenda, listing order of speakers, activities, and locations
The Implementation/Execution Milestone
_ Communicate with all involved in this phase to ensure the event is being executed as planned,
including backup/emergency plan
_ Check last minute details from program segments, set ups, etc.
_ Clean up, ensuring all is better than it was when you found it
The Follow-up and Post Review
_ Account for all receipts; deposit money in the bank; settle all bills
_ Prepare and send out follow-up correspondence (thank you notes, press releases, etc.)
_ Hold post-mortum meeting to understand “lessons learned;” report findings to the Circle
20
Meeting Minutes
Date:
Place:
Minutes of Meeting
1. Call to Order by:
2. After opening ceremony, prayer was offered by:
3. Roll Call of Officers
~Elected~
Chief Squire Rose
Deputy Chief Squire Rose
Ceremonial Guard
~Appointed~
Father Prior
Sentry
Treasurer
Secretary
Arm Captain
Pole Captain
4. Minutes of the previous meeting were:
5. The following bills and communications were read and referred:
6. Chief Squire Rose Report:
Standing Committees:
Spiritual:
Service:
Circle:
Membership:
Family:
Special Committees: (specify)
:
:
:
7. Meeting Closed by:
21
Order of Business
At the appointed time, the Chief Squire Rose calls the meeting to order. In her absence, the Deputy Chief
Squire Rose presides at the meeting.
One rap of the Gavel
(Chief Squire Rose)
CALL TO ORDER
“Squire Roses, the Circle will now be formed. All persons
not qualified shall retire from the chamber. The Sentry
shall close the portals, and only those duly qualified shall
be admitted. Ceremonial Guard, you will confer with the
Treasurer and advise if all present are qualified to remain.”
To qualify, the Squire Rose must have her all dues paid. Squire Roses should have on their person their
current membership card and their Squire Roses badge.
When all Squire Roses have been reviewed as noted above, the Ceremonial Guard steps to the center of the
Circle, salutes the Chief Squire Rose, and says:
(Ceremonial Guard)
“Chief Squire Rose, all persons now present are Squire
Roses or are duly qualified to form the Circle.”
The Ceremonial Guard salutes again, and returns to her station.
Two raps of the Gavel
(Chief Squire Rose
OPENING PRAYER, ODE, and CEREMONY
“Squire Roses, tell me the motto of our Order.”
(Squire Roses)
“With grace and dignity, we stand as one.”
(Chief Squire Rose)
“What was the pledge you made when we admitted you
into this honored Order of the Squire Roses?”
(Squire Roses)
“We promised to pattern our lives on that of the Youth
Christ.”
(Chief Squire Rose)
“Let us pray to our Heavenly Father and His Blessed
Mother for the grace to faithfully keep our pledge.”
The Chief Squire Rose raps the gavel four (4) times, signaling all present to kneel. The Father Prior or the
Chief Squire Rose leads all the Squire Roses in the following prayers:
(Father Prior or CSR)
“O Heavenly Father, help us to imitate our model, the
Youth Christ, and like Him to advance in wisdom, age, and
grace before God and all mankind.”
“O Mary, Queen of Virgins, preserve us from all stain of
sin.”
(Squire Roses)
“Amen!”
Recite the “Our Father” and “Hair Mary.”
Two Raps of the Gavel
SALUTE THE FLAG and PLEDGE OF ALLEGIANCE
22
(Chief Squire Rose)
“All join in the Pledge of Allegiance”
(Squire Roses)
Recite the Pledge of Allegiance
Three Raps of the Gavel
(Chief Squire Rose)
One Rap of the Gavel
ROLL CALL of OFFICERS and MEMBERS
“Secretary, call the roll of officers.”
“Officers, stand until your name is called.”
“Secretary, now call the names of the Squire Roses and
note who is in attendance.”
The Secretary calls the names of the Officers first, then the other members of the Squire Roses. Names are
checked off the attendance sheet.
One Rap of the Gavel
(Chief Squire Rose)
READING OF MINUTES OF THE PREVIOUS
MEETING
“Secretary, read us the minutes of the last meeting.”
The Secretary reads the minutes of the last meeting.
(Chief Squire Rose)
“Are there any corrections or additions to the Minutes as
read? If not, they are approved as read.”
One Rap of the Gavel
READING OF THE ITEMS OF BUSINESS
The Chief Squire Rose calls upon each officer and committee Chairwoman to read their reports.
Treasurer
(New Bills)
Secretary
(Communications)
Committee Chairs
(Committee Reports – recent activities and future plans)
Spiritual
Service
Circle
Membership
Family
Special Committees
One Rap of the Gavel
(Chief Squire Rose)
UNFINISHED BUSINESS
“Is there any Unfinished Business before the Circle?”
The Secretary reviews the past meetings’ reports and brings up old business that has not been resolved.
Example: motions that have been tabled or money bills postponed until the next meeting.
One Rap of the Gavel
(Chief Squire)
NEW BUSINESS
“Is there any New Business before the Circle?”
(Open to All Squire Roses)
All new business is to be made in the form of a motion. Use the
motion outline when appropriate. All money motions should be stated
as not to exceed a dollar amount. All motions must be seconded to be
considered. The Chief Squire Rose will hold all new business to ten
23
minutes or less. The Chief Squire Rose can ask for a majority vote to
extend the discussion for an additional three minutes.
The Treasurer will acknowledge each motion and verify dollar amounts against the Circle
Budget. The Chief Squire Rose will summarize all
commitments made by each committee Chairwoman and
require a report at the next meeting.
One Rap of the Gavel
INVESTITURE and ENTERTAINMENT
Team determines if an investiture should be conducted
before or after the next meeting. Team announces which
entertainment shall take place after the meeting.
Two Raps of the Gavel
(Chief Squire Rose)
CLOSING CEREMONY, PRAYER and ODE
“Squire Roses, the hour is at hand which parts us. Before
we go, let us unite in prayer to our Blessed Mother, and ask
the blessing of the Youth Christ.”
Four Raps of the Gavel
All present kneel.
(Father Prior or CSR)
“O Mary, conceived without sin.”
(Squire Roses)
“Pray for us who have recourse to thee.”
(Father Prior or CSR)
“O Divine Youth, thou who hast said ‘I AM the Way, the
Truth, and the Life,’ show us the way, make known to us
the truth, and lead us that we may be worthy of everlasting
life with thee in Heaven.”
(Squire Roses)
“Amen!”
Two Raps of the Gavel
(Chief Squire Rose)
“Squire Roses, repeat our motto.”
(Squire Roses)
“With grace and dignity we stand as one.”
(Chief Squire Rose)
“Keep the pledge until we meet again. I now declare this
meeting adjourned.”
One Rap of the Gavel
Ceremonial Guard collects all ceremonial jewels and equipment and gives them to the Chief Counselor.
24
Awards
Supreme Merit Award
(also known as the Mérite Suprême)
The Supreme Merit Award is similar to the Brother Barnabas Award for the Columbian Squires.
It is presented yearly by the State Squire Rose Circle, or in its absence the State Columbian
Squires Chairman, for the top activities conducted by local Circles. Currently one award per state
or province is acknowledged. When recognized by the Supreme Council Department of Fraternal
Services, they will set the number to be given each year. Circles may submit more than one
activity for consideration, but each must be submitted separately, and must be conducted between
July 1 and June 30.
Application forms are in the Appendix. Additional copies can be reproduced or requested, and
are available electronically. Complete applications must be received by the State Council by June
30.
The Supreme Achievement lists the Circle number, location, and title of the project. Applications
are judged on the following criteria:
1. The nature of the activity. Does it advance the objectives of the Squire Roses to
develop leadership through a Catholic, fraternal organization?
2. Participation of membership. How many members participated? What percentage of
the entire membership?
3. Results. What benefits were derived from sponsorship of the project? How did the
results affect the Church, Circle, community, family, or peers?
4. Originality. Was the program something new?
5. Committee planning. How effectively was the program organized? How much detail
was involved in staging the event?
6. Delegation of responsibility. How many members served as workers and planners?
What type of organization was used for project implementation?
7. Publicity. How effectively was the program publicized – radio, television, local and
diocesan newspaper, parish bulletins and Circle newsletters?
Circle of Honor
(also known as the Une Cercle d’Honneur)
Circles active on July 1 and Circles instituted/reactivated during the program year are eligible for
the Circle of Honor Award, which recognizes overall Circle achievement. An application form is
found in the Appendix, can be reproduced or requested, and is available electronically.
Completed applications must be received by the State Squires Chairman by June 30.
Requirements include the following:
1. Submit “Officers and Counselors Report” by September 1
2. Conduct and report at least four major activities in each program area (spiritual, service,
circle, membership, and family). Only activities requiring planning and action by a
standing committee are acceptable. (Business meetings or individual participation in
non-Squire Rose activities do not qualify as major activities.)
3. Pay July financial statement balance by October 10; January statement balance by April
10
4. Complete and submit reports as required by the State and Supreme Councils
5. Record a net gain of at least two new members or reinstatements by June 30.
Suspensions and permanent removals count against the Circle’s membership quote.
Graduating 18-year-old members and transfers do not count against the quota.
25
Summary
Columbian Squire Roses Officers and Committee Chairwomen are role models for every
member of their Circle – so their conduct, attitude, and participation in the Circle’s
activities are very important to the individual growth of its members and to the overall
success of the Circle.
It is expected that Circle Officers and Committee Chairwomen will benefit greatly from
the information contained in this handbook. Additional information concerning the
Squire Roses program is available in other publications of the State and Supreme Council
offices, and in material produced by various State Squire Roses’ committees. These may
be supplemented from time to time by information in the Squire Roses Newsletter, or by
instructions concerning special campaigns or activities.
The information contained in these materials is not meant to be all-inclusive, but rather to
outline some of the basic components of the Squire Roses program. The effectiveness of
this information will depend to a great extent upon additional factors, including the
leadership abilities of a Circle’s Counselors and upon the effort and abilities brought to
the Circle by the Squire Rose herself.
Accepting the responsibility of being of service to others is the first step towards
becoming a leader; learning how to wield this responsibility wisely is the next step. This
guide is only that – a guide. It cannot teach you patience, kindness, or wisdom; it can
only point out some of the steps necessary to take you on the journey of leadership
development. Others can support you on your journey, but no one can take these steps
for you.
26
Parliamentary Law Compact Guide
MOTION
RANK
MAY
INTERRUPT
SPEAKER
Adjourn
Adopt report (treated as motion)
Amend motion
Close nominations
Information, request for
Limited or extend debate
Main motion
Order of Business, call for
Parliamentary inquiry
Point of Order
Postpone definitely
Postpone indefinitely
Privilege, question of
Question, previous
Ratify action taken (treated as
main motion)
Recess
Reconsider (treated as main
motion)
Refer or commit motion (to
committee)
Rescind (treated as main motion)
Substitute motion
Suspend rules
Table motion
Withdraw motion
1
12
10
12
No
–
12
4
No
No
8
11
3
6
No
No
No
No
Yes
No
No
Yes
Yes
Yes
No
No
Yes
No
Yes
Yes
Yes
Yes
No
Yes
Yes
No
No
No
Yes
Yes
No
Yes
No
Yes
Yes
No
No
Yes
Yes
No
No
No
Yes
Yes
No
No
No
Yes
Yes
Yes
No
Yes
Yes
No
No
No
Yes
No
No
No
Majority
Majority
Majority
Two-Thirds
None
Two-Thirds
Majority
Majority
Majority
Majority
Majority
Majority
Two-Thirds
No
Yes
Yes
Yes
No
Yes
Yes
No
No
No
Yes
Yes
No
Yes
12
2
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Majority
Majority
Yes
No
12
Yes
Yes
Yes
No
Majority
No
9
12
…
No
5
No
No
No
…
No
No
No
Yes
Yes
…
Yes
Yes
No
Yes
Yes
…
No
No
No
Yes
Yes
…
No
No
No
Majority
Two-Thirds
…
Two-Thirds
Majority
Majority
Yes
Yes
…
No
No
Yes
SECOND
REQUIRED
DISPLAYABLE
AMENDABLE
VOTE
REQUIRED
MAY BE
RECONSIDERED
*Note – Numbers indicate precedence of motions. “No” indicates no rank. These motions, which can be quickly disposed of, are usually
incidental to a pending motion and generally involve matters of convenience or requests for information.
27
Appendix
Appendix A.................................................................. Circle of Honor Award Application
Appendix B ....................................................................Supreme Merit Award Application
Appendix C ................................................................................................. Jewels of Office
Appendix D...................................................................................Unfolding a Rose (poem)
28
CERCLE d' HONNEUR
AWARD
APPLICATION
DUE BY: June 30, _________
Circle # __________________________
Sponsoring Council # ______________
Location _________________________
(City)
200_- 200_
_________________________________
(State or Province)
MUST BE RECEIVED IN THE _____________ COUNCIL REVIEW BOARD
OFFICE NO LATER THAN JUNE 15, __________.
1.
Complete and return "Officers and Counselors Report" (Form #001-SQR-OCR) to your Council Review Board
and to your State Columbian Squires Chairman by the first of May.
2.
Annually conduct and report at least four (4) major involvement activities in each of the following areas of the
Squire Roses program: spiritual, service, circle, family and membership.
3.
Pay July 1 financial statement on or before October 10 as defined by your State Knights of Columbus Council or
local chapter (until redefined by Supreme). Pay January 1 financial statement on or before April 10.
4.
Complete and return the "Annual Survey of Fraternal Activity" (Form # xxxx) to your sponsoring Knights of
Columbus Council by January 31, 2001. (Not required at this time. Form under development).
5.
Achieve net gain of at least two (2) members by June 30. Attainment of the circle membership quota will be
determined through receipt of membership documents processed and recorded at the local council or State Council
and reviewed by the board reviewing this award application. Must present membership documents for July 1,
2000 and June 30, 2001.
The Circle Secretary must complete the additional information needed in this application. Each application must be
signed by the notary, Chief Squire Rose and Chief Counselor. When the application is completed, return immediately
to your Council Review Board and to your State Columbian Squires Chairman.
SPIRITUAL ACTIVITIES
1.
2.
3.
4.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
SERVICE ACTIVITIES
1. ___________________________________________________________________________
___________________________________________________________________________
2. ___________________________________________________________________________
___________________________________________________________________________
3. ___________________________________________________________________________
___________________________________________________________________________
4. ___________________________________________________________________________
___________________________________________________________________________
CERCLE d’Honneur Award application
CIRCLE ACTIVITIES
1. ___________________________________________________________________________
___________________________________________________________________________
2. ___________________________________________________________________________
___________________________________________________________________________
3. ___________________________________________________________________________
___________________________________________________________________________
4. ___________________________________________________________________________
___________________________________________________________________________
FAMILY ACTIVITIES
1. ___________________________________________________________________________
___________________________________________________________________________
2. ___________________________________________________________________________
___________________________________________________________________________
3. ___________________________________________________________________________
___________________________________________________________________________
4. ___________________________________________________________________________
___________________________________________________________________________
MEMBERSHIP
1. ___________________________________________________________________________
___________________________________________________________________________
2. ___________________________________________________________________________
___________________________________________________________________________
3. ___________________________________________________________________________
___________________________________________________________________________
4. ___________________________________________________________________________
___________________________________________________________________________
Signed: ______________________________________________
Date: __________________________________
Notary
Attest: ______________________________________________
Date: __________________________________
Chief Squire Rose
Attest: ______________________________________________
Date: __________________________________
Chief Counselor
This area for Council Review Board
Form # 001-SQR-OCR _________________
July Financial Statement Paid ____________
January Financial Statement Paid _________
Fraternal Activity: ______ NA ___________
Award Application Received______________
Membership Quota Attained ______________
Acknowledged _________________________
CERCLE d’Honneur Award application
MÉRITE SUPRÊME
(Supreme Merit Award)
The Mérite Suprême recognizes the best activities conducted by local circles throughout
the United States, Canada, the Philippines, and Puerto Rico, Mexico, and Guam. Circles
may submit more than one application for award consideration per year. This form may
be reproduced or additional forms may be obtained from the New Jersey State Chairman,
Columbian Squires and Columbian Squire Roses.
To qualify for competition, completed entries must be received by the NJ State-appointed
Review Board by July 15 and forwarded to the New Jersey State Chairman of the
Columbian Squires and Columbian Squire Roses by NLT July 30. The State-appointed
Review Board for 200_-200_ is the _____________________________ Review Board.
CHIEF SQUIRE ROSE
CIRCLE NAME
CIRCLE NUMBER
LOCATION
DATE
PHONE #
COUNCIL #
(Town or City)
(State/Province/Country)
The information which follows describes a single activity conducted by our circle, is not
a previously awarded project and serves as our entry in the Council Review Board’s
“Mérite Suprême” contest.
Project Title:
Date Project Conducted:
Purpose of Activity:
Number of circle members participating in project:
Total number of people participating in project:
Number of hours expended in project:
Chairperson’s Name:
Mailing Address:
Describe project in detail – use additional paper, if necessary. (Photographs, news
clippings, scrapbook, etc. may be included with this reporting form.)
Attest:
Signed:
(Chief Squire Rose)
Supreme Merit Award Application
(Chief Counselor)
Jewels of Office
All Columbian Squire Roses jewels of office consist of Columbian Squires jewels with a
red ribbon. Here is the comparison chart:
Squires
Chief Squire
Deputy Chief Squire
Notary
Bursar
Marshall
Sentry
Pole Captain
Arm Captain
Jewels of Office
–
–
–
–
–
–
–
–
Squire Roses
Chief Squire Rose
Deputy Chief Squire Rose
Secretary
Treasurer
Ceremonial Guard
Sentry
Pole Captain
Arm Captain
Unfolding a Rose
A new Christian was walking with a more mature friend in a garden one day and feeling
a bit insecure about God’s will for her life, she inquired what she should do. Her friend
walked up to a rosebush, handed her a rosebud, and told her to open it without tearing off
any petals.
The new Christian looked in disbelief at her friend and tried to figure out what a rosebud
could possibly have to do with her wanting to know the WILL OF GOD for her life. But,
because of her high respect for her friend, she proceeded to try to unfold the rose, while
keeping every petal intact. It was not long before she realized how impossible it was to
do so.
Noticing the younger Christian’s inability to unfold the rosebud while keeping it intact,
she began to recite the following poem:
“It is only a tiny rosebud,
a flower of God’s design;
but I cannot unfold the petals
with these clumsy hands of mine.
“The secret of unfolding flowers
is not known to such as I.
God opens this flower so sweetly,
when in my hands they fade and die.
“If I cannot unfold a rosebud,
this flower of God’s design,
then how can I think I have wisdom
to unfold this life of mine?
“So I’ll trust in Him for His leading
each moment of every day.
I will look to Him for His guidance
each step of the pilgrim way.
“The pathway that lies before me,
only my Heavenly Father knows.
I’ll trust Him to unfold these moments,
just as He unfolds this rose.”