Word
Unit 2
Data files needed to complete these exercises will be found on the S: drive>410>Student>Computer
Technology>Word>Unit 2
Step by Step 2.1 – Formatting Document Layouts and Design
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
ORIENTATION
Orientation determines what direction the text extends across the page. Portrait orientation displays
text across the shorter length of the document. Landscape orientation positions text across the longer
dimension of the page.
 Layout tab>Page Setup group>Orientation button
Orientation
MARGINS
Margins refers to the white space around a document—top, bottom, left, and right.
 Layout tab>Page Setup group>Margins button>Choose a predesigned margin
Margins
or choose Custom Margin to create custom settings.
PAPER SIZE
The default paper size in Word is 8 ½ by 11 inches. Paper size can be changed to commonly used
dimensions (legal, envelopes, etc.), but custom paper sizes can also be set.
 Layout tab>Page Setup group>Size button>Choose a preset size OR choose
Size
More Paper Sizes to create custom settings.
INDENTS
An indent is a blank space inserted between text and the left or right margin. The four most common
types of indents available in Word are first-line, hanging, left, and right. You can also create a negative
indent that extends into the margin. Left and right indents are used to set a temporary margin within
a document. By default, indents markers appear at each end of the ruler. To show the ruler, go to the
View tab>Show group>Ruler
 Slide top triangle of indent marker on ruler
 Home tab>Paragraph launcher>Indentation section>Special
arrow>First line
First Line
 Right click in paragraph>Paragraph>Indentation section>Special arrow>First
line
 Slide bottom triangle of indent marker on ruler
 Home tab>Paragraph launcher>Indentation section>Special
Hanging
arrow>First line
 Right click in paragraph>Paragraph>Indentation section>Special arrow>First
line
 Slide bottom rectangle of indent marker on ruler
 Layout tab>Paragraph group>Left box
Left
 Home tab>Paragraph launcher>Indentation section>Left box
 Right click in paragraph>Paragraph>Indentation section>Left box
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Right
 Slide indent marker at right side of ruler at right margin
 Layout tab>Paragraph group>Right box
 Home tab>Paragraph launcher>Indentation section>Right box
 Right click in paragraph>Paragraph>Indentation section>Right box
 Slide bottom rectangle of indent marker on ruler
Negative Left
or Right
or right indent
marker on right side of ruler into the gray margin area
 Layout tab>Paragraph group>Left/Right box>negative number
 Home tab>Paragraph launcher>Indentation section>Left/Right box>negative
number
 Right click in paragraph>Paragraph>Indentation section>Left/Right
box>negative number
MULTILEVEL LIST
A list with a hierarchical structure is called a multilevel list, more commonly known as an outline.
Multilevel lists can contain numbered and bulleted lists. This is a very useful feature, because if you
add a paragraph in the middle of a numbered list or rearrange the order of the paragraphs in a list,
Word automatically renumbers the paragraphs so that they retain their sequence.
 Home tab>Paragraph group>Multilevel List button>Choose from gallery
Multilevel List
Note: You can set a multilevel list before typing text to initiate the levels; to
reformat an existing multilevel list, select all the text first.
DESIGN
Themes
When styles are used, themes can be applied to a document which will automatically format the
various styles with preset attributes. Each built-in theme controls all three major theme elements
(colors, fonts, graphical effects), changing your document's content accordingly. Hovering the mouse
pointer over a theme changes your document visually, which is a way to preview the themes. Click a
theme to choose it. Because a document can use only one theme at a time, choosing a new theme
replaces the current theme.
Background
A background or a page color is primarily used to create a more interesting background for online
viewing. Although you can see the page color in Print Layout view, the color will not print.
Backgrounds are also visible in Web Layout view and Read Mode. You can use gradients, patterns,
pictures, solid colors, or textures for backgrounds. Gradients, patterns, pictures, and textures may be
tiled or repeated to fill the page.
Apply Theme
Page Color
Note: To take advantage of the themes settings, styles should be applied to text
within the document. Without styles applied, you will not distinguish any theme
changes in a document.
 Design tab>Document Formatting group>Themes button
 Design tab>Page Background group>Page Color button
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PAGE BREAKS
A page break is the location in a document where on page ends and a new page begins. Forcing text
to a new page is called a manual page break. When formatting marks are visible (Show/Hide button),
manual page breaks display as a single dotted line with the words Page Break in the center. DO NOT
HIT ENTER MULTIPLE TIMES TO MOVE TO A NEW PAGE!
 Place the insertion point where you want text forced to the next page>press
CTRL + Enter
Manual Page
 Place the insertion point where you want text forced to the next page>Insert
Break
tab>Pages group>Page Break button
 Place the insertion point where you want text forced to the next page>Layout
tab>Page Setup group>Breaks button>Page
COLUMNS
Columns are vertical blocks of text in which text flows from the bottom of one column to the top of
the next. By default, Word formats in a single column; however, formatting can be changed to display
multiple columns of varying widths. Where columns begin can also be controlled using breaks. When
columns are created, all text in a section will be affected.
 Place the insertion in the section to be formatted in columns>Layout tab>Page
Create Preset
Setup group>Columns Button
Columns
Create Custom
Columns
Change Column
Width
Change Space
between
Columns
Add Line
between
Columns
Column Break
 Place the insertion in the section to be formatted in columns>Layout tab>Page
Setup group>Columns Button>More Columns>Number of Columns section
 Place the insertion in the section to be formatted in columns>Layout tab>Page
Setup group>Columns Button>More Columns>Width and Spacing section in
the Columns dialog box
 Place the insertion in the section to be formatted in columns>Layout tab>Page
Setup group>Columns Button>More Columns>Width and Spacing section in
the Columns dialog box
 Place the insertion in the section to be formatted in columns>Layout tab>Page
Setup group>Columns Button>More Columns>Line between checkbox
 Place insertion point at location you want text forced to new column>Layout
tab>Page Setup group>Breaks button>Page Breaks section>Columns
Using the options outlined in the above Skills Summary, make the following changes to the document:
1. OPEN the file X Proposal USERNAME from the Word Unit 2 folder on the shared drive.
2. SAVE the file as X Proposal USERNAME on your OneDrive, replacing the X with your class period
and USERNAME with your own user name.
3. Change the orientation of the document to Portrait.
4. Change the margins to the predesigned Normal setting.
5. Adjust the top margin to 1.5”.
6. Change the paper size to Letter.
7. Display the ruler by going to the View tab>Show group>Ruler box.
8. Insert a .5” first line indent on the two paragraphs under the heading Proposal Description.
9. Select the multilevel list under the heading Overview and change the multilevel list format to 1),
2), 3) as the first level and a), b), c) as the second level.
10. Apply the Main Event theme to the document.
11. Change the Page Color to Gray, Accent 6, Lighter 80%.
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12. Locate the heading Alternate Sites near the end of the document; place your insertion point at
the beginning of the line.
13. Insert a Manual Page Break to move the remaining text to a new page.
1. Select all the text on the new page (page 3); format the selected text in three columns.
2. Place the insertion point before the heading Richmond, VA and create a column break.
3. Place the insertion point before the heading Chicago, IL; create a column break.
4. With the insertion point in somewhere in the columns, change the column width to 2 and add a
Line Between the columns.
14. Turn on the paragraph marks to see the hidden codes in your document (Home tab>Paragraph
group>Show/Hide button
)
15. Select the heading Alternate Sites, as well as the paragraph mark below it. Format the heading
in one column and center the text in the heading.
16. SAVE the document with the changes.
PAUSE. LEAVE the document open to use in the next exercise.
Step by Step 2.2 – Inserting Headers/Footers and Footnotes
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
PAGE NUMBERS
To number the pages of a multiple-page document, you can insert a page number field in the top,
bottom, or side margin of each page. A field is a code that serves as a placeholder for data that
changes in a document, such as a page number or the current date. Word will automatically number
pages, as well as update numbering, when a field is used.
 Insert tab>Header & Footer group>Page Number button>Choose desired
Page Number
formatting from the gallery
HEADERS/FOOTERS
A header is text or graphics that appears at the top of every page of a document. A footer is text or
graphics that appears at the bottom of every page. They can contain things such as title of publication
or chapter, name of author, date, or page number. The first page of a document can be formatted
with a different header/footer than the rest of the document—which also means it can be left blank.
 Insert tab>Header & Footer group>Header button OR Footer button>Choose
header/footer format (Select Edit Header to create a header with no
Header/Footer
placeholders)
 Double-click in the top or bottom margin of the document to open the
header/footer
Switch
 Headers & Footers Tools Design tab>Navigation group>Go to Header OR Go to
between
Footer button
Header/Footer
Different First
 Double-click in the header/footer on page 1>Header & Footer Tools Design
Page
tab>Options group>Check mark in Different First Page box>Create the
Header/Footer
different header/footer or remove the header/footer to leave blank
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FOOTNOTES AND ENDNOTES
Footnotes and endnotes are used in printed documents to explain, comment on, or provide references
for text in a document. Footnotes appear at the bottom of the page on which they are referenced and
might include detailed comments; endnotes appear at the end of the document and are commonly
used for citation of sources.
 References tab>Footnotes group>Insert Footnote button
Insert Footnote
 Alt + Ctrl + F
 References tab>Footnotes group>Insert Endnote button
Insert Endnote
 Alt + Ctrl + E
Using the options outlined in the above Skills Summary, make the following changes to the document:
1. Press Ctrl + Home to move to the beginning of the document.
2. Insert page numbers at the bottom of the document pages. Chose Plain Number 2 style in the
gallery.
3. Create a Different First Page header/footer. Scroll down to page 2 to notice that creating a
different first page removes the header/footer settings from page 1 only, allowing documents to
be free of page numbers on the first page without affecting the rest of the document. Any
header or footer text can now be added to page 1 without it affecting the rest of the document.
4. Switch to the document header on page 1 and add your first and last name; close the header.
5. Use the Find feature to locate the word review in the document. Place your insertion point at
the end of the word and create a footnote that reads Full details of the report are available
online or at the corporate headquarters.
6. SAVE the document with the changes.
PAUSE. LEAVE the document open to use in the next exercise.
Step by Step 2.3 – Working with Tables
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
TABLES
A table is an arrangement of data made up of horizontal rows and vertical columns. Cells are the
rectangles that are formed with rows and columns intersect. Tables can be created using one of
several options.
Drag to create
 Insert tab>Tables group>Drag over Insert Table grid to specify columns and
a table
rows
Dialog Box to
 Insert tab>Tables group>Insert table from menu>Table Size section>Specify
create a table
number of columns and rows
Draw to create
 Insert tab>Tables group>Draw table from menu>Use pencil tool to draw table
new table
and divide in columns and rows
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SELECTING TABLE, ROWS, OR COLUMNS
When working with tables, rows, and columns, it is often necessary to select the ENTIRE table, row, or
column to format, move, or edit.
 Click anywhere in the table>Table Tools Layout tab>Table group>Select
button>Select Table
Select Table
 Click the Select Table button in the upper left corner of the table
 Click and drag over all the cells in the table (not always efficient or accurate)
 Move your mouse to the left side of the row (in the margin) so the mouse
pointer displays as a white arrow>Click the left mouse to select the row OR
click and drag to select multiple rows
Select Row
 Click anywhere in desired row>Table Tools Layout tab>Table group>Select
button>Select Row
 Drag mouse across desired row(s) to be selected
 Move your mouse to the top of the column (just above the table) so the
mouse pointer displays as a small black arrow>Click the left mouse to select
the column OR click and drag to select multiple rows
Select Column
 Click anywhere in desired column>Table Tools Layout tab>Table group>Select
button>Select Column
 Drag mouse across desired column(s) to be selected
INSERTING & DELETING ROWS/COLUMNS
You can easily modify a table once it is created by inserting or deleting rows or columns.
 Select row/column to adjacent to location of new row/column>Table Tools
Layout tab>Rows & Columns group>Insert Above/Insert Below/Insert
Inserting
Left/Insert Right button
Row/Column
 Select row/column adjacent to location of new row/column>Right
click>Insert>Choose appropriate option to insert
 Select row/column to be deleted>Table Tools Layout tab>Rows & Columns
Delete
group>Delete button>Delete Columns or Delete Rows
Row/Column
 Select row/column to be deleted>Right click>Delete Rows or Delete Column
MERGE CELLS
To merge cells means to combine two or more cells into one. You can merge multiple cells in a row,
multiple cells in a column, or even a range of cells that includes multiple columns and rows. Merging
cells is useful for headings that extend over several columns.
 Select the cells to be merged (they must be adjacent)>Right click>Merge Cells
Merge Cells
 Select the cells to be merged (the must be adjacent)>Table Tools Layout
tab>Merge group>Merge Cells button
CELL MARGINS
Just like a page in a document has margins, each cell in a table has margins as well. The cell margins
define how much “white space” surrounds the text inside of a cell and determines how close the text
will appear to the cell borders. You can adjust the cell margins on all cells in a table by simply clicking
inside any cell of the table—the margin change will apply to all cells in the table.
Cell Margins
 Table Tools Layout tab>Alignment group>Cell Margins button
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HEADER ROW
A header row is the first row of the table that contains information that helps identify the content of a
particular column. When you specify a header row in the Table Style Options group, the row is
distinguished from the entire table. It can be used as a repeating header row, which will show up on
each page if the table flows onto more than one page.
STEP 1:
 Place insertion point in the row to be used as the header (usually first
row)>Table Tools Design tab>Table Style Options group>Check Header Row
Header Row
check box (if necessary)
STEP 2 (if you want headers to repeat on each page):
 Place insertion point in header row>Table Tools Layout tab>Data
group>Repeat Header Rows
TABLE STYLES
Table Styles are an easy way to change the formatting of a table. By positioning the insertion point in
the table before selecting a style from the Table Styles gallery, you can preview the style before
applying it. You can also modify an existing Table Style or create a new one and add it to the gallery.
 Place insertion point within the table>Table Tools Design tab>Table Styles
Table Style
group>Click More button
to choose from the Gallery or create a New
Table Style
 Place insertion point within the table>Table Tools Design tab>Table Styles
Modify Style
group>More button>Modify Table Style
SHADE/BORDER CELLS
To enhance your document, make your table easier to understand, and more attractive, you can
change the borders and shading of one cell, one column or row, or the entire table.
Shade
 Table Tools Design tab>Table Styles group>Shading button
Border
 Table Tools Design tab>Borders group>Borders button>Borders and Shading
SPLIT CELLS
To split cells means to divide one cell into two or more cells. A single cell can be split into multiple
column, multiple rows, or a combination of the two. Splitting cells may be helpful when more than one
type of data needs to be placed in a cell.
 Click in the cell to be split>Right click>Split Cells>indicate the number of rows
or columns to be created in the cell
Split Cells
 Click in the cell to be split>Table Tools Layout tab>Merge group>Split Cells
button>indicate the number of rows or columns to be created in the cell
SPLIT TABLE
This split table feature allows you to split a table into two tables. The row selected will become the
first row of the new table.
 Place insertion point in the row that will be the first row of the new
Split Table
table>Table Tools Layout tab>Merge group>Split Table button
TEXT TO TABLE
Text separated by a paragraph mark, tab, comma, or other character can be converted from text to a
table.
 Select text to be formatted in a table>Insert tab>Tables group>Convert Text to
Text to Table
Table>Indicate what to separate text by (paragraphs, tabs, commas, etc.)
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TABLE TO TEXT
Text separated by a paragraph mark, tab, comma, or other character can be converted from a table to
text.
 Select the table>Table Tools Layout tab>Data group>Convert to Text
Table to Text
button>Indicate how to separate text (paragraph marks, tabs, commas, etc.)
Using the options outlined in the above Skills Summary, create a new document as outlined below:
1. If necessary, display the formatting marks in the document to see each paragraph break.
2. Navigate to the subheading Relocation Committee and place the insertion point to the left of
the second paragraph mark below the subheading.
3. Insert a table that is 3 columns and 7 rows.
4. Enter the following information in the table:
Name
Office
Frank Kramer
Raleigh
Sylvia Gomez*
Phoenix
Conrad Murdock
Seattle
Heather Greenwood
Raleigh
Gretchen Peters
Columbus
*Reassigned from Seattle office
Phone
753-555-6432
425-555-8567
702-555-2684
753-555-6439
566-555-7725
5. Select the entire table and change the font to italic.
6. Select rows 2 through 7 and change the font size to 10 pt.
7. Insert a row below the Sylvia Gomez row and add the following data in the new row:
Keith Walton
Columbus
566-555-4283
8. Add a new column to the right of the Office column and add the following data:
Department
Human Resources
Finance
Customer Service
IT
Technical Support
Compliance
9.
10.
11.
12.
Select the entire table and change the column widths to 1.5.
Select the last row of the table and merge the four cells.
Delete the Gretchen Peters row.
Apply the table style Grid Table 1 Light – Accent 1 and uncheck the First Column checkbox in
the Table Style Options group to remove emphasis from the first column. Notice the Header
Row is checked, which instructs Word to add emphasis to the first row of the table.
13. Change the top and bottom cell margins of the table to .05.
14. Select the last row of the table and apply cell shading Dark Red, Accent 1, Darker 25%.
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15. Select row 1 of the table (the column headings). Change the outside border of all cells in row 1
to 2 ¼ wt. (Be sure to select ALL in the setting section of the Borders and Shading dialog box
before changing the border weight.)
16. SAVE the document with the changes.
PAUSE. LEAVE the document open to use in the next exercise.
Step by Step 2.4 – Printing Documents and Output Options
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
PRINT
Backstage view (File tab) allows you to open a Print Preview pane where you can preview your
document. The Print pane provides a series of settings in the center pane that allow you to change
how a document prints. You can print a full document, a single page, or multiple pages from this
window, as well as preview each page of the document in the right pane.
Note: Opening up the Print Options window also opens the Print Preview
Open Print
section on the right side of the Print Options.
Options
 File tab (Backstage View)>Print from left menu
(Preview)
 Ctrl + P
Print Multiple
 File tab>Print in left menu>Set desired number of copies in Copies: box at the
Copies
top of center pane
Settings Section in the Print pane (in Backstage View)
 Will print every page of the document
Additional options with Print All Pages arrow:
 Print Selection
Print All Pages
o Will print only selected range of the document you have selected
(default)
 Print Current Page
o Will print active page of the file (the page where the insertion point is
located)
Print specific
 Type the page numbers in the Pages boxes below the Print All Pages button
pages of a
o This prints specific pages of the document, NOT multiple copies
document
OUTPUT OPTIONS
While saving a project to your computer and printing are the most common final steps when creating
a document, Word offers several additional choices when a document is finished. These options
include saving the document as a PDF file, which will allow the document to be viewed on any
computer regardless of whether or not Word is installed, and sharing directly from Word via email.
Save
 File tab>Export>Create PDF/XPS Document>Create PDF/XPS button
presentation as  File tab>Save As>Browse to location to save>Change Save as type: box to PDF
PDF
(*.pdf)
Email
 File tab>Share>Email>Choose file format for email>Complete email
document
information
within Word
Word Unit 2
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Using the options outlined in the above Skills Summary, make the following changes to the worksheet:
1. Several options are available when printing. Read the following steps carefully to ensure you DO
NOT print unnecessary pages:
a. Click the File tab>Print option to open the print settings and preview pane.
b. In the center pane under Print, identify, review, and understand the setting options:
i. Copies: allows you to specify how many copies you wish to print
ii. Printer: allows you to specify the printer you wish to use
iii. Settings Section:
1. Print All Pages: Click this button to indicate what pages/portions of the
document you want printed; indicate specific pages of a document you
want printed in the Pages box.
2. Print One Sided: Default is set to print on only one side of the page;
other options allow printing on both sides of the page, either
automatically of manually.
3. Collated: Click to indicate if you want your copies or uncollated.
a. Collated (each document in order)
b. Uncollated (grouped by each page of the document—all page
1’s together, all page 2’s together, etc.)
4. Portrait Orientation: Click to indicate with orientation you desire—
portrait or landscape
5. Letter 8.5x11 in.: Use to adjust paper size
6. Normal Margins: Allows you to change margins within the Print screen
7. 1 Page per Sheet: Adjusts how many pages of your document will print
on a single page; Word will shrink the pages to appear as thumbnails to
print more than one document page on a single paper
c. Change the print options in the center pane as follows:
i. 3 copies
ii. Print All Pages – Notice how 3 pages are now available for preview in the right
preview window.
iii. Type 1-2 in the Pages box.
iv. Click the Next Page button in the preview window to preview another page;
press Previous Page to go back.
v. Print both sides of page
vi. Uncollated
vii. Change 1 Page per Sheet to 4 Pages per sheet. Notice the preview window did
not change—nothing on the document has changed, only the output format so
the preview window stays the same.
viii. DO NOT PRINT YET!
d. Press ESC to return to Print Layout View; press Ctrl + P to return to the print preview
window. Notice that all your previous settings have been maintained. Make the
following changes:
Word Unit 2
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2.
3.
4.
5.
i. 1 copy
ii. Custom Print – Pages: 1
iii. Print One Sided
iv. Collated
v. 1 Page per Sheet
vi. Click the PRINT button
SAVE the document with the changes.
From within the Word program, email the finished version of the presentation in Word format
(.docx file) as an attachment to your instructor ([email protected]).
SAVE the document to your OneDrive as a PDF file. SUBMIT the PDF file in Canvas.
CLOSE the file; hand in the printed copy.
Projects
Project 2-1: Soccer Team
GET READY. LAUNCH Word if it is not already running.
1. OPEN the file X Soccer Team USERNAME from the Word Unit 2 folder on the shared drive.
2. SAVE the file as X Soccer Team USERNAME on your OneDrive, replacing the X with your
class period and USERNAME with your own user name.
3. Change the page orientation to Portrait.
4. Select ALL the text.
5. Select Convert Text to Table from the menu in the Table group. (See Step by Step 2.3 Skills
Summary).
6. In the Convert Text to Table dialog box, type 5 in the Number of columns box. Click the
Commas button under the Separate text at section and click OK.
7. Add a new row above the first row of the table and type the following column headings:
Name, Uniform Number, Home City, Phone Number, and Snacks.
8. Change the height of row 1 to 0.3”.
9. Align Center the text in the five cells in row 1 (Table Tools Layout tab>Alignment
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
group>Align Center button
).
Delete the Home City column.
Delete the Dylan Miller row.
Change the column width of the Name and Phone Number columns to 1.5”.
Add a new row above the first row of the table (column headings); merge all the cells in the
new row and type the text Soccer Roster (Note that the text will be Align Center because
that was to formatting in the row below it.)
Apply the table style Grid Table 4 - Accent 3 to the table.
Format the title in row one in 16 pt. font size, Align Center.
Change the height of the new row to 0.5”.
Align Bottom Center the text below the three column headings Uniform Number, Phone
Number, and Snacks.
Change the top and bottom cell margins to 0.03”.
Select the table and change all the text to Book Antiqua.
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20. Place the insertion point after the text Soccer Roster in the first row; add a footnote that
reads Current as of May 30th.
21. Add your name left aligned in the header.
22. SAVE the document with the changes. SUBMIT the document in Canvas.
Project 2-2: Newsletter
GET READY. LAUNCH Word if it is not already running.
1. OPEN the file X Newsletter USERNAME from the Word Unit 2 folder on the shared drive.
2. SAVE the file as X Newsletter USERNAME on your OneDrive, replacing the X with your class
period and USERNAME with your own user name.
3. Change the top, bottom, left, and right margins of the document to 1”.
4. Apply a .5” first line indent to each of the six body paragraphs of the document (DO NOT
indent the two subheadings).
5. Apply the Heading 1 style to the two-line title; center the two-line title.
6. Apply the Heading 2 style to the two subheadings, Description and Tours.
7. Change the document theme to Badge.
8. Select the six body paragraphs and format them as 2 columns with a line between columns.
9. Apply a page color of Gold, Accent 1, Lighter 80%.
10. Insert a page break before the heading Tours; press Ctrl + Home to move to the beginning
of the document.
11. Add page numbers to the bottom right of each page. Remove the page numbers from page
1 and add your name left aligned in the header on page 1.
12. In the table on page 2, click in at the beginning of the row Birding in the Czech Republic;
split the table to create two separate table (see Step by Step 2.3 Skills Summary).
13. Turn on the paragraph marks and hit enter until there are three paragraph indicators
between the tables.
14. Before the third paragraph mark beneath the first table, type the text Fall Tours and format
the text in Heading 2 style.
15. Add the word Spring before the subheading Tours
16. Add one row above the Birding in the Czech Republic row.
17. Add the column headings Tour, Dates, Length, and Cost in the new row.
18. Create a Header Row in each table; deselect First Column in each table in the Table Style
Options group.
19. Apply the Grid Table 2, Accent 1 table style to both tables.
20. Select the Spring Tours table and apply and Outside border around the entire table; add the
same Outside border to the Fall Tours table.
21. Split the cells under the Dates heading in both tables to 2 columns, 1 row (See Step by Step
2.3 Skills Summary).
22. Move the ending month (October and May) from the first column under Dates to the newly
created column under Dates.
23. SAVE the document with the changes. SUBMIT the document in Canvas.
CLOSE Word.
Word Unit 2
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Beyond the Basics – Optional Activities
Complete the following practice activities to learn additional Word features or as assigned by your
teacher.
Activity 1 – Recipes
CLEAR FORMATTING
Clearing formatting using the Clear All Formatting button is easy. This tool will allow you to clear all
formats from selected text in one step, even when multiple attributes have been applied. Be aware
that this tool will remove ALL formatting, including lines spacing and paragraph settings, and return
the text to the default style.
 Home tab>Font group>Clear All Formatting button
Clear Format
FORMATTING PAGE NUMBERS
Once page numbers are inserted, there are options within Word to modify them. If you want to define
a specific format to the page numbers (number to being with, number format, etc.), you can use the
Page Number Format dialog box to make the changes.
 Select Page Number>Header & Footer Tools Design tab>Header & Footer
Set Specific
group>Page Number button>Format Page Numbers>Page Numbering Section
Page Number
 Select Page Number>Right click>Format Page Numbers>Page Numbering
Section
 Select Page Number>Header & Footer Tools Design tab>Header & Footer
Page Number
group>Page Number button>Format Page Numbers>Number Format section
Format
 Select Page Number>Right click>Format Page Numbers>Number Format
Section
1. OPEN the file X Recipes USERNAME from the Word Unit 2 folder on the shared drive.
2. SAVE the file as X Recipes USERNAME on your OneDrive, replacing the X with your class
period and USERNAME with your own user name.
3. Open the header on page 1 and replace the text “Name” with your own name.
4. Clear the formatting from each of the recipes names (5 total).
5. Insert page numbers on the bottom right of the document; set the page number to begin at
page 7.
6. Format the page numbers in the -1-, -2-, -3- numbering style.
7. SAVE the document with the changes. SUBMIT the document in Canvas.
Word Unit 2
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Activity 2 – Fax
TEMPLATES
A template is a formatted document that contains placeholder text—generic text that you replace
with text specific to your needs. You use the New command in the file menu to open a gallery of
available templates. Once you find and create the document from a template, you then can replace
the placeholder text with your own text, and save the document with a new file name.
Open a
 File tab>New from menu>Choose template type from gallery OR choose
template
category from Suggested Searches>Choose desired template>Click Create
(existing file)
Open a
 File tab>New from menu>Type document type in Search for online templates
template
box>Choose desired template>Click Create
(online)
1. Create a new document using a Fax template.
Type fax in the search bar and choose the
template Basic Fax Cover from the gallery
(sample shown at right).
2. Click [Your Address, City, State ZIP Code] and
replace the text with Computer Technology.
3. Click [Name] by the heading To: and replace the
text with William Higgins, Guest.
4. Click [Fax Number] and replace the text with 1-619-555-1223.
5. Double-click Instructor in the From: line; replace the text with your own name.
6. Click the [Select Date] placeholder. Click the arrow to open a drop-down calendar and select the
current date.
7. Replace the remaining placeholder text with the following:
 [Subject]: Mountain Tours Brochure
 [pages]: 3, including cover sheet
 [Name] (next to Cc:): Catherine Abbott
 Put a checkmark in the Urgent box
 [Start text here.]: A draft copy of the Mountain Tours brochure is attached.
8. SAVE the document as X Fax USERNAME, replacing the X with your class period and USERNAME
with your own user name.
9. SUBMIT the document in Canvas.
Word Unit 2
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Activity 3 – Recycle
HYPERLINKS
A hyperlink is text or a graphic that, when clicked, “jumps” the viewer to a different location or
program. You can create a hyperlink to jump to a web page, an e-mail address, a file, or a specific
location in a document. Text that is formatted as a hyperlink appears as colored, underlined; a graphic
formatted as a hyperlink will not change in appearance unless you hover over the graphic to see a
screen tip. If a web address is typed in a document, a hyperlink will automatically be created because
Word recognizes the formatting of a web address.
 Select text or picture to format with hyperlink>Insert tab>Links
Create
group>Hyperlink button>Indicate in left “Link to:” section type of link to be
Hyperlink
created>Insert information to complete link
 Click in text or on picture to remove hyperlink>Insert tab>Links
Remove
group>Hyperlink button>Remove Link button
Hyperlink
 Click in text or on picture to remove hyperlink>Right click>Remove Hyperlink
1. OPEN the file named X Recycle USERNAME from Word Unit 2 folder on the shared drive.
2. SAVE the file as X Recycle USERNAME on your OneDrive, replacing the X with your class period
and USERNAME with your own user name.
3. Open the footer and replace the text “Name” with your own name.
4. Remove the hyperlink from the text “Parks and Recreation.”
5. In the first bullet point under Community Reminders, format the word “website” as a hyperlink
to http://www.epa.gov/recycle
6. In the fourth bullet point under Community Reminders, format the word “Email” as a hyperlink
to your school email address.
7. Select the recycle image; create a hyperlink on the image to http://slco.org/recycle/
8. SAVE the document with the changes. SUBMIT the document in Canvas.
Word Unit 2
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Word Unit 2
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