336
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
April 2, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with Supervisors Madlom and Helmrichs
present. Supervisor Ries was absent from the meeting. Also present were Nicole Turpin, Joy Jager, Craig Davis, Carla Becker, and
three (3) members of the media. Shirley E. Helmrichs, Chairperson, called the meeting to order.
Nicole Turpin, ECIA, addressed the Board regarding the Chapter 403 Demolition Project associated with the 2010 flood event. Ms.
Turpin stated that they are still waiting for final FEMA approval to demo the remaining eight (8) properties that were severely damaged
in the 2010 flood. She stated that even though final FEMA approval has not yet been received, she would like the Board to go ahead
and set the time and date to receive bids for the project. Her hope is that the final approval will come in before bids are received. If
approval is not received, the Board could deny all bids and start again. Her concern is that the two (2) year deadline is fast
approaching.
Motion made by Madlom, second by Helmrichs and carried to set April 23, 2012 at 1:15 pm as the date and time to receive bids for the
demolition of eight (8) properties severely damaged by the 2010 flood. The deadline for questions would be April 16, 2012. All Ayes
Motion made by Madlom, second by Helmrichs and carried to approve the signing of a Project Management Statement, back dated to
November 29, 2011 which is the date of the contract, listing ECIA as the County’s Project Manager for building inspections and project
monitoring for the 2010 Chapter 403 Demolition Project. All Ayes
Motion made by Madlom, second by Helmrichs and carried to approve the first draw on the CDBG Planning Grant in the amount of
$2,290.00. This draw includes all invoices received through March 15, 2012 totaling $4,580.75. All Ayes
Motion made by Madlom, second by Helmrichs and carried to approve the minutes from the March 26, 2012 meeting. All Ayes
Motion made by Madlom, second by Helmrichs and carried to approve the following employees to attend their respective meetings:
Peggy Petlon, Jeff Madlom and Shirley Helmrichs to attend a mental health redesign meeting in Dubuque on April 3, 2012; Kim Gehling
and Peggy Petlon to attend the Case Management admin meetings in Des Moines on April 10, 2012; Peggy Petlon to attend the Cooccurring Disorder training in Des Moines on April 19, 2012 and the NEI CPC meeting in Waverly on April 20, 2012; Sandy Ahrens and
Peggy Petlon to attend the VA School in Des Moines April 24-26, 2012; Peggy Petlon to attend the CPC Regional meeting in Cedar
Rapids on April 27, 2012; Jeff Madlom and Shirley Helmrichs to attend the RTA meeting in Dubuque on April 4, 2012; and retroactively
for Jeff Madlom to attend a legislative meeting in Des Moines on March 28, 2012. All Ayes
Motion made by Madlom, second by Helmrichs and carried to approve the following claims for payment:
Alliant Energy
Service
488.10
CenturyLink
Telephone Services
420.90
Mediacom LLC
Data Processing
139.95
US Postmaster
Postage & Mailing
100.00
Windstream
Telephone Service
364.78
Windstream
Telephone Service
548.03
All Ayes
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” submitted for consideration.
Motion made by Madlom, second by Helmrichs and carried to acknowledge receipt of the following manure management plan updates:
Eike Farms in Section 3 of Hazel Green Township; Leo Bockenstedt Pork, LLC in Section 4 of Honey Creek Township; Three Little Pigs,
LLC Site 2 in Clayton County; James Dolan, Delaware Finisher, in Section 30 of Prairie Township; Loren Mouw, Winch Site, in Section
20 of Union Township; Triple N Properties LLC in Section 22 of Oneida Township; and Jeff State, P & D, in Section 7 of Honey Creek
Township. All Ayes
Motion made by Madlom, second by Helmrichs and carried to appoint Karen Wulfekuhle as Colony Township Trustee to fill the vacancy
left by the retirement of Floyd Goedken. All Ayes
Motion made by Madlom, second by Helmrichs and carried to allow $1,080.00 collected for rent of the crop ground at the Retz Area to
be deposited into the Conservation Trust Fund. All Ayes
Motion made by Madlom, second by Helmrichs and carried to acknowledge receipt of the Auditor’s Quarterly report which states that
$21,411.32 was collected for the quarter ending March 31, 2012 and deposited into the general funds. All Ayes
Motion made by Madlom, second by Helmrichs and carried to accept the Recorder’s Monthly Report showing that for the month of
March, 2012 the following fees were deposited into their respective funds:
General Fund
Recorder’s Document Management Fund
Electronic Transfer Fund
Total Collected
$12,214.26
379.00
379.00
$12,972.26
All Ayes
Motion made by Madlom, second by Helmrichs and carried to acknowledge receipt of the Sheriff’s Quarterly report which shows that
for the quarter ending March 31, 2012 $31,706.39 was collected for various fees and surcharges and deposited into the general fund.
All Ayes
ENGINEER’S REPORT:
265th Bridge Project – The substructure is complete and contractor will be working on forming the deck all week.
Gravel Roads – Road crews are out hauling rock to soft locations and grading the roads where they can. The recent rains
along with the spring thaw have made slow work of repairing the roads. The roads are still within their transitional “healing”
period.
NEXT MEETING
The next regular session of the Board will be on Monday, April 9, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
None
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Madlom, second by Helmrichs and carried to adjourn the meeting at 1:32 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, County Auditor
337
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
April 9, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Bill Weens, Tom Schmitt, Mark Gorton, Scott Kueter, Jason Wenger, Rick Kuhlman, Thomas Parsons, Mike Hoffmann, Scott Borgerding,
Dan Chelf, Kevin Hogan, Anthony Bardgett, Carla Becker, and three (3) members of the media. Shirley E. Helmrichs, Chairperson,
called the meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the April 2, 2012 meeting. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Mike Ryan to attend the IEMA and HSEMD District 6 meetings at the Johnson County EOC on April 10, 2012; Linda Schaul to attend
the Solutions User Meeting in Ames on April 12, 2012; Linda Schaul to attend the ICEOO District 6 Spring meeting in Anamosa on April
25, 2012; and Jerry Ries and Shirley Helmrichs to attend the Operation New View meeting in Dubuque on April 12, 2012. All Ayes
Motion made by Madlom, second by Ries and carried to approve the
the amount of $148,929.86 warrant #23863-23982:
Abbe Center for Comm MH
Emergency Treatment
77.00
Advanced Systems Inc
Maint-Off Equip/Furniture 114.34
Advancement Services
Work Activity Services
1310.40
Alliant Energy
Electrical Power
3976.59
Altorfer Inc
Construction/Maint
1506.10
American Institutional Supply Clothing & Dry Goods
35.86
Area Payee Services
Representative Payee
37.00
Bard Materials
Roads
7192.49
Barnes Distribution
Construction/Maint
184.97
Barron Motor Supply
Construction/Maint
21.70
Benton Co Social Service
Basic Needs - Other
249.00
Best Cleaners
Cleaning of Uniforms/mops 711.50
Bi-County Disposal Inc
Custodial Supplies
74.20
Black Hawk-Grundy MH
Outpatient
226.00
Black Hills Energy
Natural -LP Gas-Fuel Oil
460.63
Black Hills Energy
Assistance
203.57
Bob Stephen Motors Inc
Repair/Maint- Vehicle
260.57
BOSS
Stationery/Forms/Supplies 762.02
Boubin Tire Co
Repair/Maint- Vehicle
20.55
BP
Fuels
959.82
Linda R Burr
Miscellaneous
2.85
Carls Feed & Farm Store Inc Fertilizer & Seed
44.00
Carr & Carr Attorneys
Diagnostic Evaluation-Com
55.10
Cedar Valley Ranch Inc
RCF
3148.36
Central Iowa Water
Water Use & Sewer
43.38
City Laundering Co
Buildings-Repair/Maint
457.75
Coast to Coast Solutions
Medical & Lab Supplies
73.76
City of Colesburg
Roads
2705.87
Communications Engineering Repair/Maint-Radio Equip 2101.05
Consolidated Energy Co LLC Utilities
200.00
Country Ridge Apts
Rent Payments
375.00
Countryside Village Apts
Rent Payments
154.00
D&S Portables Inc
Custodial Supplies
184.00
Del Co Historical Society
Buildings-Repair/Maint
2787.92
Leader Publications
Board Proceedings
1627.85
Del Co Public Health
Refunds /Reimburse
9265.53
Delaware Co Sheriff
Transportation
2135.89
Del Co Treasurer
Data Processing
5.00
Delhi Lumber
Park Development
238.35
City of Delhi
Roads
3764.90
Diamond Mowers Inc
Construction/Maint
293.78
DJ Repair
Repair/Maint- Vehicle
45.00
Don & Walt LLC
Repair/Maint-Const Equip
80.00
Dyersville Commercial
Board Proceedings
2599.89
Dyersville Equipment Co
Construction/Maint
5351.98
Eastside Storage
Buildings-Repair/Maint
30.00
ECIA
Demo Project 2010 Flood 6229.71
Edgewood Auto & Tire LLC
Minor Mv Parts & Access
92.95
Tina Elgin
Buildings-Repair/Maint
500.00
Emeritus at Silver Pines
RCF
2419.97
ES&S LLC
Maint-Off Equip/Furniture
63.00
Everys Auto & Tire Center
Repair/Maint- Vehicle
2.00
Fannon Welding LLC
Construction/Maint
120.00
Sarah M Feldmann
Miscellaneous
22.00
April Fisher
Custodial Supplies
60.00
G&G Living Centers Inc
Work Activity Services
586.80
Gaffney Quarries Inc
Roads
3262.46
Garlyn R Glanz
Postage & Mailing
7.89
Goodwill Industries
Supported Comm Living
93.45
Group Services Inc
Mini self-funding
9937.08
Gudenkauf Tiling/Excavating Park Development
867.00
Harper Insurance Agency
Basic Needs – Othe
88.50
Heather Andregg
Buildings-Repair/Maint
150.00
Heritage Printing
Printing Services
238.14
Hillcrest Family Services
Prescription Medicine
54.45
Hopkinton Municipal Utilities Electrical Power
280.68
Hunt & Associates PC
Audit Services
12900.00
Industrial Supply Solutions
Minor Equip & Hand Tools 187.20
All Ayes
following claims for payment including the April 6, 2012 payroll in
ISAC
JMS Software
Keltek Inc
Knipper Auto & Tire
Kuhlman Quarries
Lacal Equipment Inc
Lechtenberg Janitorial
Jill Lewis
Linn Co Lifts
L L Pelling Co Inc
Mail Services LLC
Main Street Market
Main Street Repair
Manchester Press
Manchester Signs LLC
City of Manchester
Martin Equipment of Illinois
McDowell Truck & Auto
Rita McGrane
Medical Associates Clinic
NE Iowa Telephone
Olberding Construction Co
Opportunity Village
Palmer Hardware
Pepsi-Cola Gen Bottle Inc
Pictometry International Corp
Precise MRM LLC
Pro Build
Ray O'Herron Co Inc
Regional Medical Center
Del Dubuque & Jackson Co
Reliance Telephone Inc
Gerald L Ries
Rite Price Office Supply
Roeder Law Firm
Runde Auto Group
Deirdre Ryan
Sadler Power Train Inc
Schneider Corporation
Schroeders Cash Supply
Silveredge Cooperative
Smittys
Solutions Inc
Spectrum Industries
Spray Land USA
Standard Auto Parts LLC
State Hygienic Lab
State Medical Examiner
Stetson Building Products
Systems Unlimited Inc
Taylor Construction Inc
Keith Thompson
Three Rivers Inc
Treasurer State of Iowa DHS
Truax Co Inc
Uniform Den Inc
US Postmaster
Vanguard Appraisals Inc
VISA / Mastercard
VM Hoist & Crane Service
Weber Paper Company
Welter Storage Equip
FE Welterlen Motors Inc
Stacy L Wessels
Widner Drug & Gift
Carolyn A Wilson
Windstream
Zep Manufacturing Co
Education & Training
320.00
Stationery/Forms/Supplies 1050.00
Repair/Maint- Vehicle
211.27
Repair/Maint- Vehicle
26.20
Roads
17818.80
Construction/Maint
476.70
Custodial Supplies
434.55
Buildings-Repair/Maint
150.00
General Transport
170.00
Roads
604.80
Postage & Mailing
536.85
Prisoner meals
1708.27
Repair/Maint- Vehicle
34.07
Publications
949.80
Repair/Maint-Const Equip
32.80
Utilities
346.69
Construction/Maint
1524.60
Repair/Maint-Const Equip
429.00
Supervised Living
400.00
Diagnostic Evaluation-Com 335.00
Office Equipment
39.98
Park Development
75.00
Work Activity Services
742.44
Electrical Supplies
355.69
Stationery/Forms/Supplies 265.21
Data Processing
66866.50
Repair/Maint-Radio Equip
746.38
Repair/Maint-Misc Equip
3.38
Other
79.84
Primary Treatment
2000.00
General Transportation
351.00
Telephone Services
300.00
Employee Mileage/Subs
37.74
Supplies
950.41
Legal-Court Related
157.00
Repair/Maint- Vehicle
141.34
Education & Training
38.50
Construction/Maint
767.66
Data Processing
1500.00
Repair/Maint-Fixed Equip
50.80
Fuels
3352.20
Repair/Maint- Vehicle
27.00
Data Processing
7616.50
Supported Comm Living
138.72
Construction/Maint
385.07
Construction/Maint
841.28
Medical & Health Services
29.00
Medical & Health Services 3238.00
Roads
728.14
Work Activity Services
173.40
Bridges
14216.97
Rent Payments
250.00
Fuels
21789.82
Inpatient/Hospital
52614.94
Repair/Maint-Const Equip
74.64
Wearing Apparel & Uniform 166.72
Postage & Mailing
506.00
Appraisal Services
5770.00
Education & Training
330.35
Safety Items
410.00
Custodial Supplies
243.49
Office Equipment
834.00
Repair/Maint- Vehicle
391.46
Miscellaneous
13.00
Prescription Medicine
7.80
Education & Training
131.48
Telephone Service
2306.10
Shop Equipment
601.28
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” submitted for consideration.
Motion made by Ries, second by Madlom and carried to acknowledge receipt of a manure management plan update from Jeff Zumbach
in Section 29 of Milo Township and a new construction permit for Doug and Delana Schulte, The 1975 Site, in Section 24 of Delaware
Township. All Ayes
338
Motion made by Madlom, second by Ries and carried to acknowledge receipt of the Clerk of Court’s monthly report and remittance
showing that for the month of March 2012 $1,727.97 was collected for various fees and deposited into the general funds. All ayes
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Treasurer’s Banking and Investment Report
showing that as of April 2, 2012 $16,571,424.75 was collected and deposited in various banks across the county on behalf of all taxing
authorities. All ayes
Motion made by Madlom, second by Ries and carried to approve the following people to serve as precinct election officials for a period
of two (2) years:
Marcia Banyas
Dianne Baumgartner
Grace Baumhardt
M. Jean Baus
Patricia Becker
G. Diane Beitz
Wanda Belden
Shirley Benson
Thomas Benson
Beth Beswick-Todd
Elizabeth Beswick-Todd
Marjean Billhorn
Diane Blatt
Dula Bockenstedt
Leslie Bockenstedt
Merle Boeckenstedt
Sue (Carol) Bonebrake
Yvonne Brandt
Ruth Ardelle Brooks
Toni Browning
Rosalie Brunkan
Henry Brunsman
Clifford Bunting
Nancy Burgett
Eilene Carty
Rita Chapman
Phyllis Chestnut
Bob Clemen
Karen Cole
Karen Cook
Sharon Cook
Janis Creveling
Doug Dabroski
Karen Dabroski
Pat Dede
Donna DeShaw
Doris Deutmeyer
William Dingbaum
Joann Dingbaum
Jean Domeyer
All Ayes
Joan Drees
Emma Edgington
Gretchen Eibey
Dottie Elgin
Susan Elledge
Terrie Elledge
Judy Ellingson
Karen Engelhardt
Rita Engelken
Judy Errthum
Lois Faust
Carol Feldmann
Janet Fischer
Donna Flint
M Ruth Francois
Ellen Francois
Sheila Freiburger
Charles Gaffney
Lila Geers
Roslyn (Rosie) Glynn
Jan Grundmeyer
Judy Gudenkauf
Kathy Guilgot
Suzann Guthrie
Darla Hankins
Leola Kay Harris
Kathleen Hart
Marcia Hawker
Darlene Heims
JoLynn Heims
Diana Helle
Germaine Helle
Eileen Hellmann
Theresa Hermsen
Marcia Hilbert
Laura Hildebrand
Phyllis Hillers
JoEllen Holtorf
James (Robert) Houlihan
Earlene Houlihan
Bruce (Charles) Houlton
Janet Houlton
Chris Jackson
Michael Jackson
Mary Jasper
Carol Jebens
Farr Jebens
Mary Kaiser
Joe Keith
Sandra Kent
Joan Kerns
Joyce Kessenich
Darla Kimmerle
Nancy Klein
Jerry Klein
Betty Koch
Karen Krambeck
D. JoAnne Kramer
Carol Kremer
Larry Kremer
Randy Kreutner
Sherri Kubly
Nancy Lahr
Becky Lange
Deborah Lechtenberg
Sherry Lester
Etta Lindauer
Deanne Loecke
Janice Loecke
Susan Luensmann
Bill Lux
Roseann Lyness
Cheryl Madlom
Janet Marbach
Randy Marquardt
Sharon McCrabb
Marian McGrane
Julia McMahon
Judy McMahon
Bob Mead
County Engineer Anthony Bardgett addressed the Board regarding the
Schoolhouse Bridge Project (BROS-C028(77)—8J-28. Bids received were as
Taylor Construction, Inc.
K Construction, Inc.
Jim Schroeder Construction, Inc.
Iowa Bridge & Culvert, LC
Minnowa Construction, Inc
Muscatine Bridge Co., Inc.
Velda Meyen
Wanda Michelson
Diane Miller
Donaline Mitts
Catherine Miles
Dureen Neppl
Elizabeth Nieman
Karen Nieman
Lois Nightingale
Janet Oakleaf
Tamarra Oltrogge
Jean Palmer
Sherri Pasker
Gene Perrinjaquet
Ramona Perrinjaquet
Janet Phelps
Fred Phelps
Donna Pilgrim
Mary Ann Poynor
Glenn Puffett
Mary Recker
Allen Remling
Ilo Rhines
Karen V. Ries
Karen C. Ries
Becky Ries
Ruth Ries
Dennis R. Robertson
Linda Robertson
Anita Robinson
Janet Rolfes
Leo Roling
Elizabeth (Betty) Schaul
Valda Schaul
Janice Scherbring
Shirley Schlichte
Loras Schlichte
Mary Ann Schnieders
Colleen Schulte
Lois Schulte
Gene Schultz
Roberta Schustersich
Lois Schwendinger
Dorthy Shaw
Linda Shelton
Melissa Sheppard
Donna Skattum
Mary Ann Smith
Angie Staner
Craig Starr
Shirley Starr
Kathy Steenhard
Robin Stone
Lisa Streicher
Laura Sutter
Sandra Swanson
Michele Tiemens
Verna Vaske
Donna Vaske
Marcia Voelker
Donald Vonhandorf
Marilyn Watson
Julie Wessel
Sandra White
Dennis Wiedenman
Marsha Wiedenman
Jennifer Willenbring
Diane Williams
Etta Wilson
Lynn Wittman
Barbara Wolfgram
Pam Yenter
Judy Zehr
Billie Kay Zumbach
Mary Zumbach
MaryAnn Zumbach
state bid letting held on March 20, 2012 for the Red
follows:
474,999.25
494,115.84
527,820.24
554,750.99
625,546.60
663,256.24
Mr. Bardgett recommended the approval of Taylor Construction for its low bid. He commented that this bid is $100,000 under the
estimated cost.
Motion made by Ries, second by Madlom and carried to approve the bid from Taylor Construction, Inc. in the amount of $474,999.25
for the Red Schoolhouse Bridge Project (BROS-C028(77)—8J-28. This is a federal aid project. The late start date for this project is
June 4, 2012 with ninety (90) working days scheduled for completion. All Ayes
This being the date and time set to receive bids for the W69 Paving Project (LOST-13(01)—73-28) Anthony Bardgett opened the bids
and read them aloud. He explained that he solicited bids in two (2) ways: HMA-Cold-In-Place recycling (blacktop) and PCC
Whitetopping (concrete). He read the bids aloud as follows:
Manatts, Inc.
PCC Whitetopping
1,253,265.88
Horsefield Construction, Inc.
PCC Whitetopping
1,300,714.12
Concrete Foundations, Inc.
PCC Whitetopping
1,359,205.20
Streb Construction CFO, Inc.
PCC Whitetopping
1,450,406.26
Flynn Company, Inc.
PCC Whitetopping
1,468,379.53
River City Paving
HMA Resurfacing with CIPR
1,362,951.08
Mr. Bardgett asked the Board to delay awarding the bid until next board meeting to give him time to review the bids.
Motion made by Madlom, second by Ries and carried to acknowledge receipt of the bids for the W69 Paving Project as read and to
table the awarding of said bid until the April 16, 2012 meeting at 1:15 pm to allow Mr. Bardgett time to review said bids. This will be a
Local Option project over 5.46 miles of roadway. All Ayes
This being the date and time set to receive bids for the 2012 Pavement Marking Project (Edgeline Markings), Anthony Bardgett read
the following bids aloud:
Kam Line Highway Markings
94,309.07
Vogel Traffic Services
97,928.47
Iowa Plains Signing
112,164.84
Mr. Bardgett requested that the Board table consideration of these bids for one week to allow for his review.
339
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the bids for the 2012 Pavement Marking Project as
read and to table the awarding of said bid until April 16, 2012 at 1:15 pm to allow for the County Engineer to review for accuracy.
All Ayes
Anthony Bardgett presented to the Board the results of the state letting held on March 20, 2012 for the X47 HMA Resurfacing Project
(FM-C028(79)—55-28). There was only one bid received as follows:
Mathy Construction Co d/b/a River City Paving
1,800,892.26
Mr. Bardgett recommends approval of said bid.
Motion made by Madlom, second by Ries and carried to acknowledge receipt of the bid for the X47 HMA Resurfacing Project as read
and to award said bid to Mathy Construction Co d/b/a River City Paving for the low bid of $1,800,892.26. This project will cover 6 ½
miles of roadway with a late start date of August 27, 2012 and thirty-five (35) working days allocated for completion. All Ayes
Motion made by Ries, second by Madlom and carried to set April 23, 2012 at 1:15 pm as the date and time to receive bids for the 2012
Rock Resurfacing Project. Once again there will be bids taken for four (4) areas totaling 330 miles of roadway with 90,000 tons of rock
to be spread in all. All Ayes
ENGINEER’S REPORT:
265th Bridge Project – The contractor is planning to pour the concrete for the bridge deck this week.
X21 Paving Project – A start date has not yet been established for this project.
Gravel Roads – Road crews are spot rocking where the need arises. The roads are still transitioning out of the spring thaw
period.
NEXT MEETING
The next regular session of the Board will be on Monday, April 16, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
None
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Madlom, second by Helmrichs and carried to adjourn the meeting at 1:36 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, County Auditor
340
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
April 16, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Thomas Parsons, Ben Steege, Phil Rausch, TJ Ries, Craig Davis, Carla Becker, and three (3) members of the media. Shirley E.
Helmrichs, Chairperson, called the meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the April 9, 2012 meeting. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Michele Africa to attend the DOT Fraud Training in Cedar Rapids on April 24, 2012; Pam Klein to attend the Solutions Year End School
in Ames on April 19, 2012; Carolyn Wilson to attend the Treasurer’s Spring meeting in Davenport May 15-18, 2012; and Jerry Ries to
attend the Juvenile Detention meeting in Waterloo on April 20, 2012. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following claims for payment:
Windstream Communications
Telephone Service
US Cellular
Telephone Service
All Ayes
263.93
195.88
Motion made by Ries, second by Madlom and carried to approve the “Applications for Approval of Underground Construction on
Delaware County Right-of-Way” for Windstream Communications Inc. to bury fiber optic cable from the intersection of 320th St & Hwy
38 to the intersection of 320th St & 320th Ave, to install three (3) cabinets, place copper cable from the cabinets to an existing
telephone pedestal and to widen an existing field entrance. All Ayes
Motion made by Madlom, second by Ries and carried to acknowledge receipt of original manure management plans for S & K Pork in
Section 7 of Honey Creek Township and David & Delma Hardin, Hardin Farms, in Section 11 of Delaware Township as well as the
following manure management plan updates: Ken Wilgenbusch in Section 28 of Prairie Township; Logan Schneider (Wild Hogs) in
Section 34 of Milo Township; Mike Loecke, Zumbach Finishers, in Section 31 of Union Township; Glen Bockenstedt, G & S Pork, in
Section 9 of Delaware Township; Ann Wilson-Grant, Wilson Farms, in Section 32 of Delhi Township; Ann Wilson-Grant, DAK Pork LLC,
in Section 1 of Hazel Green Township; and Mark Welter, Welter Idle Not Farms, Ltd, in Section 27 of South Fork Township. All Ayes
The next item on the agenda was added for reasons of timeliness.
Motion made by Ries, second by Madlom and carried to acknowledge the resignation of Danelle Frasher as a full-time jailer with the
Delaware County Sheriff’s Department effective April 15, 2012. Ms. Frasher stated she is resigning to pursue a career change. All
Ayes
Motion made by Ries, second by Madlom and carried to award the bid for the W69 Paving Project (LOST-13(01)—73-28) to Manatts,
Inc. out of Brooklyn, Iowa in consideration of its low bid of $1,253,265.88 as read at the April 9, 2012 Board of Supervisors’ meeting.
This project will be 5.46 miles of PCC Whitetopping. The late start date for this project is August 20, 2012 with 30 working days
allocated for completion. All Ayes
Motion made by Madlom, second by Ries and carried to award the bid for the 2012 Pavement Marking Project to KAM Line Highway
Markings in consideration of its low bid of $94,309.07 as read at the April 9, 2012 Board of Supervisors’ meeting. This project will
cover 213.81 miles of edgeline markings. The late start date for this project is August 15, 2012 with 30 working days allocated for
completion. All Ayes
This being the date and time set to receive bids for a new Wheeled Excavator for the Secondary Roads Department, Craig Davis,
Assistant to the Engineer, read the follows bids aloud:
Company
Rexco Equipment, Inc.
Martin Equipment of Ia-Il, Inc.
Scott VanKeppel
RTL Equipment, Inc.
RTL Equipment, Inc.
Mid Country Machinery
Altorfer CAT
Excavator Brand
Liebherr A904C
John Deere 190D
Volvo ED180D
Doosan DX190W (1 piece boom)
Doosan DX190W (2 piece boom)
Gradall XL 3300 III
Caterpillar M318D
Gross Bid
$215,944
220,000
216,475
183,500
184,500
274,000
241,230
Trade-in
$22,000
23,750
17,000
35,000
35,000
20,000
18,000
Net Bid
$193,944
196,250
199,475
148,500
149,500
254,000
223,230
Mr. Davis requested that the Board accept the bids as read but table the awarding of said bids until the next board meeting to allow
the County Engineer to review the bid details.
Motion made by Ries, second by Madlom and carried to accept the bids for the Wheeled Excavator as read and to table the awarding
of said bid until the April 23, 2012 meeting at 1:15 pm. All Ayes
Motion made by Madlom, second by Ries and carried to approve the contract with Taylor Construction, Inc. for the Red Schoolhouse
Bridge Replacement Project (BROS-C028(77)—8J-28). Taylor Construction, Inc. was awarded the bid in consideration of its low bid of
$474,999.25. The new structure will be a 150’ x 30’ continuous concrete slab bridge. The late start date for this project is June 4,
2012 with ninety (90) working days allocated for completion. All Ayes
ENGINEER’S REPORT:
265th Bridge Project – The contractor is pouring the bridge deck this week.
X21 Paving Project – A start date has not yet been established for this project.
Plum Creek Park Bridge Project – The bid letting for this project is scheduled for April 17, 2012 through the Iowa
Department of Transportation (IDOT)
Gravel Roads – Road crews are spot rocking where the need arises. The roads are still transitioning out of the spring thaw
period.
NEXT MEETING
The next regular session of the Board will be on Monday, April 23, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
None
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Ries, second by Madlom and carried to adjourn the meeting at 1:30 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, County Auditor
341
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
April 23, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Rick Kuhlman, Ken Kuhlman, Anthony Bardgett, Carla Becker, and three (3) members of the media. Shirley E. Helmrichs, Chairperson,
called the meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the April 16, 2012 meeting. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Julie Hackbarth to attend the Solutions Imaging School in Ames on May 3, 2012; Jeff Madlom and Anthony Bardgett to attend the RPA
meeting in Dubuque on April 26, 2012; Jerry Ries to attend the Iowa Work Force Development meeting in Elkader on April 24, 2012;
and Jerry Ries to attend the EIRUSS meeting in Dubuque and the RC & D meeting in Maquoketa on April 25, 2012. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following claims for payment, including the April 20, 2012 payroll
in the amount of $149,502.06 warrant #24173-24292:
Abbe Center
Ace Homeworks
Advanced Business Systems
Advanced Systems Inc
Advancement Services
Alliant Energy
Al's Electrical Service
Altorfer Inc
Jody Antrim JDC Works
Area Payee Services
Banacom Signs
Bard Materials
Anthony T Bardgett
Becker Electric LLC
Benton Co Social Service
John W Bernau
Black Hills Energy
Black Hills Energy
Blakesley Drug
Bob Stephen Motors Inc
R Ried Boom MD
Brad J Burger
Carls Feed & Farm Store Inc
CDW Government
City Laundering Co
Clayton County VA
Colesburg Public Library
Comm Engineering
Compass Business Solutions
Copy Systems Inc
DAC Inc Julien Care Facility
Del Co Public Health
Delaware Co Solid Waste
Delhi Public Library
Dell Marketing LP
Des Moines Stamp Mfg Co
Don & Walt LLC
Dons Truck Sales Inc
Dupaco Comm Credit Union
Dyersville Equipment Co
City of Earlville
ECIA
Edgewood Public Library
Tina Elgin
Election System & Software
Fairview Cemetery Assn
Fillenwarth Beach
First State Bank
April Fisher
Four Oaks Family & Children
Gazette Communications
City of Greeley
Group Services Inc
Grout Scouts Inc
Growers Supply
Hausers Water Systems Inc
Heather Andregg
Heritage Bank
Heritage Printing
Hillcrest Community MH
Hillcrest Family Services
Hopkinton Municipal Utilities
Hopkinton Public Library
Horizons A Family Service
IA Community Services Assn
Law Enforcement Academy
All Ayes
RCF
10324.43
Postage & Mailing
11.98
Data Processing
350.00
Repair/Maint-Misc Equip
300.87
Work Activity Services
1365.00
Service
2273.83
Buildings-Repair/Maint
268.50
Construction/Maint
251.81
Park Development
241.25
Representative Payee
37.00
Repair/Maint- Vehicle
40.00
Roads
1853.18
Employee Mileage/Subs
869.49
Repair/Maint-Fixed Equip
656.08
Basic Needs – Other
352.75
Employee Mileage/Subs
75.75
Service
219.60
Assistance
1130.93
Prescription Medicine
45.83
Motor Vehicle
20314.20
Medical & Health Services 150.00
Education & Training
491.37
Fertilizer & Seed
203.95
Data Processing Supplies
485.59
Misc Supplies
59.63
Bus
470.21
Contrib-Other Gov
1748.15
Repair/Maint-Radio Equip 4152.21
Election Supplies
1449.79
Stationery/Forms/Supplies
48.00
RCF
1900.00
Refunds /Reimburse
3759.78
Sanitation Disposal
2045.55
Contrib-Other Gov
2151.56
Data Processing Supplies 4230.68
Stationery/Forms/Supplies
26.70
Repair/Maint-Misc Equip
1079.08
Construction/Maint
419.61
Basic Needs – Other
233.00
Repair/Maint-Const Equip
219.25
Utilities
600.00
Planning-Consulting
2354.77
Contrib-Other Gov
1613.53
Buildings-Repair/Maint
500.00
Ballot Layout/Setup/Print
360.00
Care of Graves
82.50
Employee Mileage/Subs
260.00
Stationery/Forms/Off Supp 40.50
Custodial Supplies
82.50
Protection/Security
2005.95
Education & Training
345.52
Water Use & Sewer
48.00
Employee G.Ins-Co.
9959.80
Concrete & Clay & Plastic 6250.00
Park Development
397.90
Water Use & Sewer
107.00
Buildings-Repair/Maint
100.00
Stationery/Forms/Supplies
16.30
Printing Services
73.16
Prescription Medicine
533.00
Supported Comm Living
776.00
Utilities
247.11
Contrib-Other Govt
2151.56
Outpatient
211.04
Dues & Memberships
50.00
Education & Training
290.00
IA Prison Industries
Secretary of State Elections
Illowa Culvert & Supply
Industrial Supply Solutions
Ingrids Landscaping
Innovative Ag Services Co
ISAC
John Deere Financial
Johnson Co Medical Examiner
Koch Brothers
Kuhlman Quarries
Law Enforcement Systems
Lechtenberg Janitorial
Lenox Acres Inc
Lenzs Collision Center
Jill Lewis
Manchester Press
Manchester Public Library
City of Manchester
Maquoketa Valley REC
McDowell Truck & Auto
Mediacom LLC
Midwest Business Products
Monticello Vet Clinic
NE Iowa Telephone Service
Opportunity Village
Palmer Hardware
Pauls Pump Service
Penn Center Inc
Phoenix Supply
Postmaster
Prairie View Management Inc
Pro Build
Reliance Telephone Inc
Ricks Repair Service
Rise LTD
Rite Price Office Supply
River City Stone
Runde Auto Group
Ruth Suckow Mem Library
Linda K Schaul
Melanie A Schroeder
Scott Co Sheriff Civil Process
Shannon Benter-Moine
Shield Technology Corp
Simmons Perrine Moyer et al
Smittys
Solutions Inc
Standard Auto Parts LLC
Stanley Consultants Inc
Myrlene R Strawn
Streichers
Systems Unlimited Inc
Taylor Construction Inc
Three Rivers Inc
Unlimited Services Inc
US Cellular
Visiting Nurse Association
Walmart Community
Blue Cross & Blue Shield
Welter Storage Equip Co Inc
West Payment Center
Widner Drug & Gift
Carolyn A Wilson
Windstream
Zee Medical Inc
Custodial Supplies
122.45
Postage & Mailing
142.91
Steel-Iron-Related Metals 16965.60
Minor Equip & Hand Tools 107.43
Permanent Landscaping
445.26
Ag Services
2754.04
Education & Training
50.00
Repair/Maint-Misc Equip
408.39
Medical & Health Services 316.98
Office Equipment
81.19
Roads
24909.52
Stationery/Forms/Supplies 786.00
Custodial Supplies
43.50
Rent Payments
150.00
Repair/Maint- Vehicle
300.00
Buildings-Repair/Maint
150.00
Publications
879.58
Contrib-Other Govt
7172.02
Contract Carriers
31634.50
Utilities
695.68
Buildings-Repair/Maint
60.00
Misc Supplies
31.29
Stationery/Forms/Supplies 128.87
Public Education Items
40.00
Data Processing
1296.00
Work Activity Services
718.28
Buildings-Repair/Maint
86.76
Pump Repair
217.25
Supported Comm Living 16898.31
Clothing & Dry Goods
87.10
Stationery/Forms/Supplies 3219.72
RCF
1599.06
Buildings-Repair/Maint
4437.25
Telephone Services
300.00
Home/Vehicle Modification 394.72
Work Activity Services
147.20
Supplies
147.68
Roads
1704.15
Repair/Maint- Vehicle
36.74
Contrib-Other Govt
2151.56
Employee Mileage/Subs
212.56
Employee Mileage/Subs
341.86
Legal-Court Related
16.50
Legal-Court Related
107.00
Data Processing Supplies 4000.00
Legal-Court Related
4102.50
Repair/Maint-Misc Equip
241.50
Office Equipment
133.87
Repair/Maint-Misc Equip
139.96
Engineering Services
85427.01
Rent Payments
620.00
Repair/Maint- Vehicle
126.99
Work Activity Services
144.50
Bridges
109931.20
Fuels
17646.71
General Transportation
1618.00
Telephone Services
1583.63
Representative Payee
70.50
Custodial Supplies
323.59
Group Ins-Co.Contrib
4557.37
Office Equipment
290.00
Magazines/Newspaper
1219.27
Prescription Medicine
7.80
Employee Mileage/Subs
11.10
Telephone Service
201.78
Medical & Health Services 104.00
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” filed for consideration.
There were no manure management updates filed for consideration.
Motion made by Madlom, second by Ries and carried to set May 7, 2012 at 1:15 pm as the date and time to hold a public hearing
regarding the proposed construction of two (2) new 2480 head deep pit swine finisher barns by S & K Pork, LLC in Section Seven (7)
of Honey Creek Township. All Ayes
342
The next item on the agenda was the consideration of a resolution waiving the Board of Supervisors right to appeal a draft
construction permit issued by the DNR to Ron & Arlene Wulfekuhle in Section 20 of Adams Township. Unfortunately, the draft permit
has not yet been issued by the State DNR.
Motion made by Madlom, second by Ries and carried to table the consideration of a resolution to waive the Board’s right to appeal a
draft permit for construction proposed by Ron & Arlene Wulfekuhle until the proper paperwork is received from the state. All Ayes
The next agenda item was the consideration of a 28E Agreement with the City of Manchester for Communication Center services.
Since the Delaware County Sheriff is attending a schooling today, Chairperson Helmrichs stated that she will reschedule this item for
another date when the Sheriff is able to attend.
This being the date and time set to receive bids for the demolition of the remaining eight (8) RACM flood damaged properties in rural
Delaware County, Nicole Turpin with ECIA opened and read the following bids aloud:
Environmental Management Services of Iowa
Kelly Demolition, LLC
D.W. Zinser Company
Active Thermal Concepts
$128,400.00
$128,650.00
$199,560.00
$320,900.00
Ms. Turpin asked the Board to table the awarding of said bid until she is able to review the bids more closely.
Motion made by Ries, second by Madlom and carried to accept the bids for the demolition of the remaining eight (8) RACM flood
damaged homes as read and to table the awarding of said bid until the April 30, 2012 meeting at 1:15 pm. All Ayes
Motion made by Madlom, second by Ries and carried to approve the operating funds transfer of $653,859.77 from the Rural Services
Fund to the Secondary Roads Fund as per the 2011-12 Budget. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following resolution repaying an interfund loan:
RESOLUTION
REPAYMENT OF INTERFUND LOAN
BE IT HEREBY RESOLVED by the Delaware County Board of Supervisors that due to sufficient funds in the Mental Health
Fund, the January 9th, 2012 interfund loan of $250,000.00 be paid back to the General Basic Fund without interest.
IT IS FURTHER ORDERED that the Delaware County Treasurer change her records accordingly showing the repayment of
this loan.
Dated this 23rd day of April, 2012.
Delaware County Board of Supervisors
/S/ Shirley E. Helmrichs, Chairperson
ATTEST:
/S/ Carla K. Becker, Delaware County Auditor
All Ayes
Motion made by Madlom, second by Ries and carried to set May 21, 2012 at 1:15 pm as the date and time to hold a public hearing
regarding a proposed amendment to the FY 2011-2012 budget and to direct the County Auditor to publish notice of said hearing in the
official newspapers of the county. All Ayes
Discussion turned to the Mileage Reimbursement Policies within the county. According to Chairperson Helmrichs, the county’s policy,
the handbook and the Secondary Roads policy should all be reviewed. There are items within these policies which reimburse
employees for mileage at a rate less than the cost of gas to attend the meeting.
Motion made by Ries, second by Madlom and carried to direct County Auditor Carla Becker to remove references to out of state travel
and to remove any reimbursement under 50% of the current federal reimbursement rate. The Board then asked the County Auditor to
present the updated policy at the May 7, 2012 meeting for consideration. Supervisor Madlom asked County Engineer Anthony
Bardgett to review the remaining Secondary Roads Department work rules to see if there are any others which need updating.
All Ayes
This being the date and time set to receive bids on the 2012 Rock Resurfacing
aloud:
Kuhlman Construction LC
Area 1 (66 miles)
Area 2 (66 miles)
Area 3 (66 miles)
Area 4 (99 miles)
Total
Mr. Bardgett recommended approval.
Program, Anthony Bardgett read the following bid
$156,000
$156,000
$156,000
$234,000
$702,000
(20,000
(20,000
(20,000
(30,000
tons
tons
tons
tons
@
@
@
@
7.80/ton)
7.80/ton)
7.80/ton)
7.81/ton)
Motion made by Madlom, second by Ries and carried to accept the bid as presented and to award the bid for the 2012 Rock
Resurfacing Program to Kuhlman Construction LC for its low bid of $702,000 for all four (4) areas. The late start date for the project is
June 18, 2012 with 35 working days allocated for completion on Areas 1, 2 & 3 and 50 working days allocated for Area 4. All Ayes
Motion made by Ries, second by Madlom and carried to award the bid for the new wheeled excavator to RTL Equipment, Inc. for its
low bid of $148,500 (including trade) for a 2012 Doosan DX190W with a one piece boom along with the optional 36” Excavation
Bucket at $2,786.00 bringing the told approved consideration to $151,286.00. Mr. Bardgett was concerned at first due to the large
discrepancy between bids. However, after visiting the company and examining the equipment, he is confident the equipment will do
the job. All Ayes
Motion made by Madlom, second by Ries and carried to approve the contract with Mathy Construction Company d/b/a River City
Paving for completion of the X47 Resurfacing Project in consideration of $1,800,892.26. The late start date for said project is August
27, 2012 with 35 working days allocated for completion. This is a Hot Mix Asphalt/Cold-In-Place Recycling Project over 6.5 miles of
roadway paid for with Farm-to-Market funds. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following 28E agreement with the City of Delhi:
28E AGREEMENT
INSPECTION OF CITY SIGNS BY DELAWARE COUNTY
This agreement entered into this 8th day of September, 2011, by and between Delaware County, Iowa, and the City of Delhi,
Iowa.
WHEREAS, both Delaware County and the City of Delhi are a public agency as is defined by Section 28E.2 of the Code of
Iowa, and
WHEREAS, Section 28E.3 of the Code of Iowa provides that any power or powers, privileges or authority exercised or
capable of exercise by a public agency of the State of Iowa may be exercised and enjoyed jointly by a public agency of the State of
Iowa having such power or powers, and
343
WHEREAS, it is proposed, that Delaware County will perform a retro-reflectivity inspection on the City of Delhi’s sign
inventory as required by the FHWA’s minimum reflectivity requirements, and
WHEREAS, Delaware County will perform this inspection once every four years based on the terms of Delaware County’s
sign reflectivity inspection policy, and
WHEREAS, Delaware County will invoice the City of Delhi for the time spent on said inspection, based on an hourly rate of
inspection staff plus any applicable equipment maintenance fees, and
WHEREAS, the Delaware County Board of Supervisors and the City of Delhi have informed themselves as to the proposed
inspection.
IT IS NOW AGREED that Delaware County and the City of Delhi enter into an agreement pursuant to Chapter 28E of the
Code of Iowa providing for cooperative action pursuant to the proposed roadway construction project and, said cooperative actions
include the following:
1) SCOPE OF WORK – Delaware County will perform retro-reflectivity inspection by the Retroreflectometer Method on the City of
Delhi’s sign inventory as required by the FHWA. Delaware County will store the inspection information on the county’s GIS
system and submit a report back to the city indicating which signs need to be replaced.
2) DURATION - This Agreement shall commence on the date that both parties sign this agreement and shall continue thereafter
until either party wishes to terminate said agreement by written letter.
3) PURPOSE - The purpose of this Agreement is to accomplish the proposed inspection as described herein in accordance with the
aforesaid scope of work and in agreement with conditions specified in this Agreement.
4) ADMINISTRATION – Delaware County shall be responsible for the administration of this project.
5) Delaware County and the City of Delhi agree to save and indemnify and keep harmless, each other against all liabilities,
judgments, costs, and expenses which may in any way come against either party or which in any way result from carelessness or
neglect of either party or its agents, employees, or workmen in any respect whatsoever.
6) The parties agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims,
demands, or suits by any person or persons arising out of any acts or omissions by either party, its agents, servants or employees
in the course of any work done in connection with any of the matters set forth in this agreement.
7) FINANCING – Delaware County will initially bear all costs of inspection of the City of Delhi’s sign inventory. Once said inspection is
completed, Delaware County will invoice the City of Delhi for inspection staff costs and any applicable equipment maintenance fees.
This Agreement is subject to termination by written notice from any party.
Signed on this 23rd day of April A.D. 2012
Board of Supervisors
Delaware County, Iowa
/S/ Shirley E. Helmrichs, Chairperson
/S/ Jeff Madlom
/S/ Jerry Ries
ATTEST:
/S/ Carla Becker
Delaware County Auditor
Signed on this 8th day of September A.D. 2012
City of Delhi
Delhi, Iowa
/S/ Terry Harbach, Mayor
/S/ Duane Gibbs, Council Member
/S/ Paul Lechtenberg, Council Member
/S/ Mike Noonan, Council Member
/S/ Greg Preussner, Council Member
/S/ John Burbridge, Council Member
ATTEST:
/S/ Angie Billings
City of Delhi Clerk
All Ayes
Motion made by Madlom, second by Ries and carried to approve setting May 14, 2012 at 1:15 pm as the date and time to hold a public
hearing regarding the paving of Pin Oak Road (185th Ave). The Iowa Department of Transportation requires that counties conduct a
public hearing for all new paving projects added to the county’s five (5) year plan. All Ayes
ENGINEER’S REPORT:
265th Bridge Project – The bridge deck was poured last week. The contractor will be working on the bridge rail and
stripping forms this week.
X21 Paving Project – The contractor is tentatively planning to start mid to late May. At that time, the road will be closed
to one lane for the asphalt rehabilitation.
Plum Creek Park Bridge Project – The bid letting for this project is scheduled for April 17, 2012 through the Iowa
Department of Transportation (IDOT)
Gravel Roads – Road crews are still spreading rock at the worst locations and performing routine road grading. Crews are
also beginning to grade and rerock those areas which had dust control applied last year. The intent being to complete these
areas prior to the new dust control application this year.
NEXT MEETING
The next regular session of the Board will be on Monday, April 30, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
None
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Ries, second by Madlom and carried to adjourn the meeting at 2:03 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, County Auditor
344
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
April 30, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Nicole Turpin, Larry Peter, Eve Peter, Richard Lowe, Curt Jeffryes, Anthony Bardgett, Carla Becker, and three (3) members of the
media. Shirley E. Helmrichs, Chairperson, called the meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the April 23, 2012 meeting. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Linda Schaul to attend the Solutions Imaging School in Ames on May 3, 2012; Anthony Bardgett to attend the District 6 Engineers’
meeting in Davenport on May 4, 2012; and Shirley Helmrichs to attend the BDF meeting in Oelwein on April 30, 2012. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following claims for payment:
CenturyLink
Telephone Services
Maquoketa Valley REC
Electrical Power
Windstream
Telephone Service
Windstream
Telephone Service
All Ayes
26.50
616.01
364.32
554.34
Motion made by Ries, second by Madlom and carried to approve the following “Applications for Approval of Underground Construction
on Delaware County Right-of-Way”:
Windstream Communications, Inc. to remove a pedestal and a buried splice to accommodate grading on 340th Ave
approximately 3.5 miles SE of Colesburg in Section twelve (12) of Colony Township;
Windstream communications, Inc. to bury copper telephone cable parallel to, and crossing under Jefferson Road to
provide service to a new house across from 2312 Jefferson Road being located two (2) miles SE of Manchester in Section ten (10) of
Milo Township. All Ayes
Motion made by Madlom, second by Ries and carried to acknowledge receipt of the following manure management plan updates:
Alan F. & Kathryn A. Wulfekuhle, Wulfekuhle Site, in Buchanan County; Kevin & Marjie Werner, K & M Swine, in Section 20 of Milo
Township; Thomas P. McDonald, McDonald Acres, in Hazel Green Township; and David & Delma Hardin, Hardin Farms, in Section 11 of
Delaware Township. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following resolution regarding a draft construction permit:
RESOLUTION
Delaware County Board of Supervisors
April 30, 2012
APPROVAL OF WAIVER OF DELAWARE COUNTY’S RIGHT TO APPEAL ISSUANCE OF FINAL CONSTRUCTION PERMIT FOR
THE CONSTRUCTION OF CONFINED ANIMAL FEEDING OPERATION BY THE IOWA DEPARTMENT OF NATURAL
RESOURCES.
BE IT RESOLVED by the Delaware County Board of Supervisors as follows:
Section 1.
The Delaware County Board of Supervisors has received notice from the Iowa Department of Natural Resources (DNR) that Ron &
Arlene Wulfekuhle have been issued a draft permit for the construction of a confined animal feeding operation building being
located in Section 20 of Adams Township, in unincorporated Delaware County, Iowa
Section 2.
The Delaware County Board of Supervisors reviewed the construction permit application and the manure management plan and
determined that both appeared to be in compliance with the requirements of the Master Matrix, Iowa Code Section 459 and Iowa DNR
rules and recommended approval of said application on March 26, 2012.
Section 3.
The Delaware County Board of Supervisors hereby waives its right to appeal the issuance of the final permit within the fourteen (14)
day limit from the time of receipt of notice of the issuance of the draft permit.
Section 4.
The Delaware County Board of Supervisors encourages the Iowa DNR to issue the Final Permit immediately upon notification of this
waiver.
Section 5.
The Delaware County Board of Supervisors authorizes the Board Chairman to notify the Iowa DNR of this waiver.
Section 6.
This resolution shall take effect immediately.
Signed and approved this 30th day of April, 2012.
/S/ Shirley E. Helmrichs, Chairperson
Delaware County Board of Supervisors
ATTEST:/S/ Carla K. Becker, Delaware County Auditor
All Ayes
Curt Jeffrys, with Iowa Homeland Security State Demolition Team, addressed the Board regarding the properties which were deobligated from the program earlier. The only reason the properties were de-obligated to begin with was due to confusion over
terminology. The County has requested a version (appeal) of this ruling. That version has been favorably received by Dennis Harper
on the federal level. Unfortunately, there has been no official ruling in this matter.
According to Mr. Jeffrys, the State of Iowa is recommending that the Board move forward with the demolition process. The most
important thing right now is to make sure the work is completed within the two (2) year period following the official Presidential
declaration of disaster (July 24, 2010). He also stated that the State will file for full refund of all demolition expenses. The greatest
risk would be if FEMA continued with the de-obligation ruling.
Motion made by Ries, second by Madlom and carried to award the bid for the RACM demolition of the de-obligated properties to
Environmental Management Services of Iowa for its low bid of $128,400.00. Nicole Turpin with ECIA stated that the bid from
Environmental Management Services was missing part of the insurance certification for the sub-contractor. Also, in reviewing their bid,
she noticed that they did disclose a prior OSHA violation. The bid proposal states that the Board has discretion in this case. She does
not feel the issues with the company’s paperwork are grounds enough to disregard the company’s low bid. She did however suggest
that some ground rules be set at the pre-construction meeting. She suggests that if all Environmental Management Services
paperwork is not in within 10 days of the meeting, that the Board than go to the second lowest bid. She also stated that the company
will need to resubmit all insurance paperwork anyway to add Delaware County, ECIA and the state as additional insured. Richard
Lowe, with Kelly Demolition, addressed the Board at that time. Kelly Demolition was the second lowest bid for all eight (8) properties.
He stated that they would be willing to assume the project. He then went on to outline the company’s qualifications and track record
of demolition. All Ayes
Nicole Turpin addressed the Board prior to public comments wondering if the aforementioned motion should have stated “as amended”
since one of the properties voluntarily removed themselves from the demolition bid.
345
Supervisor Ries amended his previous motion to award the bid for the RACM demolition “as amended” to Environmental Management
Services of Iowa for its low bid of $116,400.00 (after the removal of property located at 19971 246th Street bid at $12,000.00), second
by Madlom. Motion carried with all members voting Aye.
Motion made by Madlom, second by Ries and carried to approve the following destruction of records resolution:
RESOLUTION
DESTRUCTION OF RECORDS
Pursuant to the 2011 Code of Iowa, Section 331.323 sub section 2d; and Sections 50.19 and 48A.32 of the 2011 Election Laws of
Iowa, we do hereby authorize the destruction of the following records in the Delaware County Auditor’s Office:

2005 Agland Values Payable 2006/07 – Application Edit List

2006 Agland Values Payable 2007/08 – Application Edit List

2007 Agland Values Payable 2008/09 – Application Edit List

2008 Agland Values Payable 2009/10 – Application Edit List

2007/2008 Splits & Entity Address/Name Changes

2005 - 2008 Military Exemption & Homestead Credit Disallowance Letters

2009 – 2010 Insurance Policy Booklet

Cigarette Permits – June 30, 2005 through June 30, 2007

Petty Cash Receipts & Envelopes – June 2005 through June 2010

Assessor’s Claims – July 2003 – June 2006

AS400 Backup Tapes – Prior to September 2010

DCDC Backup Tapes – Prior to 2011

Deceased Voter Registration Records – Prior to November 2008

Cancelled Voter Registration Records – Prior to November 2008

2008 General Election Registers

2011 School Election Registers

2011 Lake Delhi Trustee Election Registers – July 19, 2011
/S/ Shirley E Helmrichs, Chairperson
/S/ Jeff Madlom
/S/ Jerry Ries
Signed this 30th day of April, 2012.
ATTEST:
/S/ Carla K. Becker, Delaware County Auditor
All Ayes
Motion made by Ries, second by Madlom and carried to approve the renewal of a Class C Liquor License for Hart Ridge Inc. located at
1645 195th Street in Manchester. This is a 12 month license effective May 16, 2012 with Outdoor Service Area and Sunday Sales
privileges. All Ayes
Motion made by Madlom, second by Ries and carried to approve, and direct the Chairperson to sign, the “Certification of Cost
Allocation Plan” for information furnished to Cost Advisory Services, Inc. to complete the cost allocation plan. All Ayes
Motion made by Ries, second by Madlom and carried to approve changing the county’s policy on mileage reimbursement to allow
reimbursement for out of state travel and to remove any reference to reimbursement at a rate of 25% of the set rate. This change
shall also replace any and all prior mileage reimbursement policies applicable to all Delaware County employees in all departments.
The only policy regulating reimbursement for mileage shall be listed within the 2012 Employee Handbook and shall read as follows:
REIMBURSABLE EXPENSES
2.8
The County will reimburse employees for all reasonable and proper out-of-pocket expenses incurred in the course of their employment
according to federal regulations and these guidelines. Tips, gratuity and alcoholic beverages are not considered reimbursable
expenses.
The County will reimburse employees for the employee’s actual meal costs while on authorized overnight travel. Lodging expenses
associated with authorized overnight travel will be paid on an actual cost basis. Travel expense reports and supporting receipts are to
be submitted to the County Auditor after the employee returns from the event.
Payment for traveling to and from an authorized convention, seminar or meeting shall be made in accordance with the Fair Labor
Standards Act. In accordance with Internal Revenue Service regulations, the County will reimburse mileage to meetings at the rate
established by the federal government each year according to the following provisions. All approved meeting mileage, both in and out
of the State of Iowa, for County employees will be paid as a reimbursement.
The payment of mileage reimbursement for the use of personal vehicles for county business is to be kept to a minimum. Employees
will use a joint departmental vehicle when one is available for travel to and from meetings and training sessions when travel is
necessary in or out of the county. The county will reimburse the employee for any fuel purchased for the county vehicle during official
travel. Employees shall submit fuel purchase receipts to the county for reimbursement of this expense.
Employees may drive a personal vehicle to an out of town meeting under the following policy.
1) Employees driving a round trip of 25 miles or less in their personal vehicles will be able to submit mileage request for
the rate as set by the Board of Supervisors/IRS.
2) Employees wishing to drive their own vehicles, even when a joint departmental vehicle is available, will be reimbursed
at a rate of 50% of the rate set by the Board of Supervisors. If employee has a doctor certification stating a medical
reason why the employee should be exempt from this policy, then the employee will be reimbursed at the full rate set
by the Board of Supervisors.
3) Employees driving their own vehicles when departmental vehicles are not available will receive the rate as set by the
Board of Supervisors for use of their personal vehicle.
4) Employees may carpool with other Delaware County board members, neighboring county employees and elected
officials. It is recommended that you alternate turns with any neighboring county employees/officials driving to
meetings. If the neighboring county employee/official wishes to take their spouse, they should be driving. Neighboring
county officials’ spouses are not allowed in Delaware County vehicles due to insurance purposes. Spouses of Delaware
County employees, elected officials, or other board members representing Delaware County are allowed.
5) Employees using a county vehicle or their personal vehicle for official travel must place on file a certificate of insurance
and a copy of their driver’s license.
If the employee is out of town overnight, the amount paid for meals will be reimbursed as set by Board resolution. Receipts are
required for reimbursement of mileage, parking fees, lodging and meal expenses. Receipts and requests for reimbursement
must be made within 30 days.
All Ayes
Discussion was held regarding the potential funding of the local Rural County Development office (RC&D). Since funding for the
organization was cut drastically earlier this fiscal year by the USDA, the six (6) counties involved have thrown around the idea of
346
helping to support the program. According to Supervisor Ries, who is the County’s representative on that Board, RC&D has enough
funds to get them at least through June 2012. He would like to have the Board revisit the idea of county funding next fiscal year.
Motion made by Ries, second by Madlom and carried to approve the contract for the W69 Paving Project with Manatts, Inc. in
consideration of its low bid of $1,253,265.88. This project will consist of 5.46 miles of PCC Whitetopping. The late start date for this
project is August 20, 2012 with 30 working days allocated for completion. All Ayes
The next item on the agenda was added due to timeliness.
Motion made by Madlom, second by Ries and carried to accept the bids for the 218th Street Bridge (Plum Creek Bridge) as follows:
Taylor Construction Inc.
$387,675.50
Jim Schroeder Construction, Inc.
$403,489.67
Iowa Bridge & Culvert, LC
$418,999.53
K Construction, Inc.
$450,565.38
Muscatine Bridge Co, Inc.
$515,038.79
And to award the bid to Taylor Construction, Inc. for its low bid of $387,675.50. This was a state letting conducted on April 17, 2012
for a 150’ x 30’ slab bridge. The late start date for the project will be June 25, 2012 with 75 working days allocated for completion. All
Ayes
ENGINEER’S REPORT:
265th Bridge Project –The contractor will be working on the bridge rail this week.
X21 Paving Project – The contractor is tentatively planning to start mid to late May. At that time, the road will be closed
to one lane for the asphalt rehabilitation.
Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at today’s meeting.
Red Schoolhouse Bridge – The contractor is planning on closing the road on Tuesday, May 1, 2012 to begin the bridge
replacement.
X21 Road Closure – The bridge on X21 next to McDowell Truck Repair will be closed starting today for repair work. The
road closure should last 3 to 4 days. A detour will be in place.
Gravel Roads – Road crews are still spreading rock at the worst locations and performing routine road grading.
NEXT MEETING
The next regular session of the Board will be on Monday, May 7, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
None
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Madlom, second by Ries and carried to adjourn the meeting at 1:56 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, County Auditor
347
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
May 7, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Zak Dunne, Carolyn Wilson, Anthony Bardgett, Carla Becker, and three (3) members of the media. Shirley E. Helmrichs, Chairperson,
called the meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the April 30, 2012 meeting. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Retroactively for Daneen Schindler to attend the Solutions School of Instruction in Ames on May 2, 2012; Deborah Peyton to attend
the Recorder’s Summer Conference in Okoboji August 8-10, 2012; Peggy Petlon to attend the NEI CPC meeting in West Union on May
8, 2012; Peggy Petlon, Jeff Madlom, Shirley Helmrichs and Jerry Ries to attend the NEI CPC/Board of Supervisors Meeting in West
Union On May 22, 2012; Peggy Petlon to attend the CPC Regional meeting in Cedar Rapids on May 24, 2012; and Jerry Ries and
Shirley Helmrichs to attend the Operation New View meeting in Dubuque on May 10, 2012. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following claims for payment, including the May 4, 2012 payroll in
the amount of $148,330.02 warrant #24480-24589:
Traffic & St Sign
40.55
ABC Fire Protection Inc
Repair/Maint-Misc Equip
60.00 IA Prison Industries
360.00
Advanced Business Systems Maint-Off Equip/Furniture 400.00 IA Assn Co Conservation Bds Typing/Printing/Binding
Education & Training
10.00
Michele R Africa
Employee Mileage/Subs
45.51 IA EM Assn
Minor Equip & Hand Tools
31.52
Alliant Energy
Service
4575.64 Industrial Supply Solutions
160.00
Al's Electrical Service
Repair/Maint-Misc Equip
10.50 IA State Co Treasurers Assn Education & Training
1044.88
Altorfer Inc
Construction/Maint
871.59 J A Cissel Mfg Co Lakewood Park Development
Stationery/Forms/Supplies
66.10
ASAP Process Service
Legal-Court Related
60.00 JP Cooke Co
Land
160.00
Office of Auditor of State
Acct/Audit/Clerical
625.00 Kelly Tree Farm
Legal Rep for Commitment 118.50
Bard Materials
Roads
7740.82 Kimberly S Lange Law
Cover Aggregate & Sand
209.56
Becker Electric LLC
Park Development
896.17 Kuhlman Construction LC
Park Development
14370.93
Carla K Becker
Election Supplies
34.95 Kuhlman Quarries
Fuels
40.00
John W Bernau
Employee Mileage/Subs
50.51 John A LeClere
Buildings-Repair/Maint
150.00
Best Cleaners
Cleaning of Uniforms/mops 958.75 Jill Lewis
Labor Relations Services 1907.54
Black Hills Energy
Service
284.48 Terry D Loeschen
Postage & Mailing
551.29
Black Hills Energy
Assistance
100.00 Mail Services LLC
Stationery/Forms/Supplies 364.19
Boubin Tire Co
Repair/Maint- Vehicle
21.55 Mailing Services Inc
Publications
439.57
BP
Fuels
1375.16 Manchester Press
Repair/Maint-Misc Equip
46.50
Budden Well & Plbg Service Repair/Maint-Fixed Equip
110.34 Manchester Signs LLC
Water Use & Sewer
395.89
Brad J Burger
Employee Mileage/Subs
120.40 City of Manchester
Utilities
297.56
Linda R Burr
Miscellaneous
114.33 Maquoketa Valley REC
Rent Payments
400.00
Carpenter Uniform Co
Wearing Apparel & Uniform 390.87 Dave Marolf
434.74
County Case Management
Data Processing
572.00 Martin Equipment of Illinois Minor Mv Parts & Access
Data Processing
139.95
Central Iowa Water
Water Use & Sewer
37.29 Mediacom LLC
Supplies
298.95
CenturyLink QCC Business
Telephone Services
26.40 Monkeytown
Protection/Security
500.00
CenturyLink
Telephone Services
420.84 N IA Juvenile Detention
Outpatient
360.00
Cerro Gordo County Auditor Election posters
11.05 Carol A Ogea
Miscellaneous
99.50
ChemRight Laboratories Inc Engineering Services
960.00 Oneida Nameplate Co
Repair/Maint-Misc Equip
11.94
Communications Engineering Repair/Maint-Radio Equip
368.60 Palmer Hardware
Custodial Supplies
161.80
Compass Business Solutions Stationery/Forms/Supplies 1674.80 Phoenix Supply
Miscellaneous
7.00
Cost Advisory Services Inc
Cost Allocation Plan
3950.00 Carol A Pins
RCF
1874.76
Crescent Electric Supply Co
Electrical Accessories
74.50 Prairie View Management
Repair/Maint-Radio Equip
524.28
Delaware Co Bar Association Dues & Memberships
150.00 Precise MRM LLC
Cleaning & Painting
249.19
Leader Publications
Off Publication/Legal Not
20.00 Pro Build
Repair/Maint-Radio Equip
314.00
Del Co Public Health
Grant Reimbursement
11801.75 Racom Corp
299.00
Delaware Co Sheriff
Transportation
1326.64 Delaware/Dubuque/Jackson General Transportation
Employee Mileage/Subs
35.52
Del Co Treasurer
Data Processing
10.00 Gerald L Ries
Supplies
324.86
Deutmeyer Nursery Inc
Permanent Landscaping
162.00 Rite Price Office Supply
Roads
816.49
DJ Repair
Repair/Maint- Vehicle
327.92 River City Stone
Natural -LP Gas-Fuel Oil
365.92
Dolan Insurance Agency
Blanket County Insurance
24.00 River Valley Cooperative
Education & Training
214.23
Dons Truck Sales Inc
Construction/Maint
86.95 Lynn M Ryan
Rent Payments
450.00
DVP Inc Bruce Rafoth
Repair/Maint-Misc Equip
134.65 Schaul Housing
Employee Mileage/Subs
74.39
Dyersville Commercial
Education & Training
41.40 Linda K Schaul
Construction/Maint
255.97
Dyersville Equipment Co
Repair/Maint-Const Equip 2765.00 Scherrmans Implement
Traffic & St Sign
806.39
Edgewood Auto & Tire LLC
Repair/Maint-Const Equip
343.10 Sign-Up LTD
Tina Elgin
Buildings-Repair/Maint
500.00 Simmons Perrine Moyer et al Labor Relations Services 1701.00
Services Dir. - vehicle
59.20
ES&S
Ballot Layout/Setup/Print 2249.04 Smittys
Data Processing
9303.79
Fannon Welding LLC
Minor Mv Parts & Access
20.00 Solutions Inc
Supported Comm Living
184.96
April Fisher
Custodial Supplies
60.00 The Spectrum Network
Repair/Maint-Misc Equip
205.00
Fosters Inc
Park Development
182.48 Spring Green
Permanent Landscaping
239.00
Groth Services LLC
Buildings-Repair/Maint
345.50 State Forest Nursery
Medical/Health Services
1602.75
Gudenkauf Tiling/Excavating Park Development
3591.60 State Medical Examiner
Bridges
20535.97
Autumn C Halweg
Miscellaneous
4.00 Taylor Construction Inc
Fuels
8810.94
Heather Andregg
Buildings-Repair/Maint
100.00 Three Rivers Inc
Emergency Treatment
120.00
Brett Heiserman
Rent Payments
300.00 John E Tyrrell MD
Postage & Mailing
193.00
Monica M Heiserman
Employee Mileage/Subs
8.75 US Postmaster
Postage & Mailing
2500.00
Helle Farm Equipment Inc
Minor Mv Parts & Access
288.05 US Postmaster
Appraisal Services
9750.00
Robert Helmrich
Grounds & Maint Supplies
72.00 Vanguard Appraisals Inc
Education & Training
5539.59
Henderson Products
Repair/Maint-Const Equip
368.14 VISA / Mastercard
Clothing & Dry Goods
43.90
Heritage Printing
Printing Services
301.98 Walmart Community
Miscellaneous
15.50
Peggy A Hildebrand
Employee Mileage/Subs
203.68 Stacy L Wessels
Telephone Service
1638.10
Hopkinton Municipal Utilities Utilities
212.34 Windstream
Houlihan Sanitation Service Sanitation Disposal
84.00
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” filed for consideration.
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the following manure management plans and updates:
An amended update from Alan F. and Kathryn Wulfekuhle, The Wulfekuhle Site, in Section 24 of Newton Township in Buchanan
County; an update from Jim L. Shover in Section 15 of Hazel Green Township; a new site from B & H Pork, LLC in Section 24 of
Delaware Township; and an expansion of an existing site from Roger, Terry and Tim Recker, Recker Farms, in Section 15 of Hazel
Green Township. All Ayes
348
This being the time and date set to hold a public hearing on the construction of two (2) new 2480 head deep pit swine barns for a new
swine confinement facility for S & K Pork, Inc., Chairperson Helmrichs opened the public hearing at 1:20 pm. Supervisor Ries stated
that he did the site visit with the Department of Natural Resources (DNR). He stated that all footages and setbacks appeared
sufficient. He also commented that when they rescored the matrix they came up with 465 when only 440 is required. He sees no
problems with approving the application. Supervisors Madlom and Helmrichs also stated that they reviewed the matrix and found no
issues.
There being no other comments, either written or oral, the public hearing was closed at 1:26 pm.
Motion made by Ries, second by Madlom and carried to approve the S & K Pork, Inc. application for the construction of a new swine
confinement facility and direct the chairperson to send a letter to the Department of Natural Resources (DNR) acknowledging said
approval along with all supporting documentation. All Ayes
Delaware County Treasurer Carolyn Wilson requested that the Board abate the following taxes due:
Parcel #220-29-02-005-79
Owned by Frank Staton
2011/12 Receipt #10-5056
Receipt
Receipt
Receipt
Receipt
Receipt
Receipt
Receipt
Receipt
Receipt
Receipt
#10-9905
#10-10088
#10-10259
#10-10585
#10-10683
#10-10772
#10-10882
#10-11035
#10-11215
#10-11318
$6.00
Parcel #590-00-03-072-00
Owned by Remington P. Ellis
2000/01
2001/02
2002/03
2005/06
2006/07
2007/08
2008/09
2009/10
2010/11
2011/12
$2.00
$2.00
$2.00
$4.00
$2.00
$2.00
$2.00
$4.00
$4.00
$12.00
Parcel #380-14-00-002-10
Owned by Louis Murray
2011/12 Receipt #10-8802
$4.00
Parcel #140-17-01-016-10
Owned by DJ Meggenburg
2011/12 Receipt #10-2685
$2.00
Treasurer Wilson stated that she considered the taxes due on these properties to be uncollectible and is requesting the abatement to
clean up her books. She also requested, if possible, that the Board direct the Assessor to lower the value on these parcels back to a
point that would not generate a tax due. She was informed that the Board has no control over the value that is placed on property
and that the Assessor cannot arbitrarily assign a value simply to avoid the issuance of a tax statement. The Assessor is required to
follow strict guidelines in the establishment of property values.
Treasurer Wilson continued by stating that if these parcels go to tax sale it will cost $4.00 per parcel to publish notice. She would like
to avoid this if possible. She explained that the Frank Staton parcel is a mobile home that was washed away in the 2010 flood. He
had been keeping the taxes current until this year. The remaining three (3) parcels are ones that have gone up for tax sale in the past
but do not sell. This means that the county holds the certificates. It appears that no one seems to want these parcels. Either they
are too small to worry about or just not worth the effort to acquire title. By abating the taxes due on these parcels, the Treasurer
could clear her books for this year and not waste the $16.00 in publication costs. However, abating the taxes would not get rid of the
parcels. They would still exist and still generate a tax statement in the future.
It was discussed amongst the Board that if they abated the current tax due then the parcels could not be purchased on tax sale. They
all seemed in agreement that the Frank Staton mobile home tax should be abated since it would cost more to collect it than the tax
itself. They also had no problem abating any tax on prior years. Supervisor Madlom thought that perhaps some effort should be made
to try and get the adjacent property owners to take possession of these abandoned parcels. That way the Board wouldn’t have to
abate the tax on them every year.
Motion made by Madlom, second by Ries and carried to abate the $6.00 tax due for 2011/12 on Parcel #220-02-90-20-005-79 owned
by Frank Staton. All Ayes
Motion made by Madlom, second by Ries and carried to abate all taxes prior to Receipt #10-11318 for 2011-12 on Parcel #590-00-03072-00 owned by Remington P. Ellis. This would include all taxes remaining due from 2000-01 through 2010-11. All Ayes
Motion made by Madlom, second by Ries and carried to direct the Delaware County Auditor’s Office to contact the adjacent property
owners to Parcel #590-00-03-072-00 owned by Remington P. Ellis, Parcel #380-14-00-002-10 owned by Louis Murray and
Parcel #140-14-01-016-10 owned by DJ Meggenburg to see if they are interested in either assuming the taxes on these parcels,
purchasing them at tax sale or quieting title to the parcels. It is in the best interest of the County that these parcels become viable
and that their taxes remain current. All Ayes
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Clerk of Court’s Monthly Report and Remittance
which shows that for the month of April 2012, $1,333.63 was collected and deposited into the general funds. All Ayes
Motion made by Madlom, second by Ries and carried to accept the Recorder’s Monthly Report showing that for the month of
April, 2012 the following fees were deposited into their respective funds:
All Ayes
General Fund
Recorder’s Document Management Fund
Electronic Transfer Fund
Total Collected
$12,214.76
401.00
401.00
$13,016.76
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Treasurer’s Monthly Banking and Investment
Report showing that as of May 1, 2012, $10,787,544.20 was invested in various banks across the county on behalf of all taxing
entities. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following destruction of records resolution:
RESOLUTION
DESTRUCTION OF RECORDS
MAY 3, 2012
Pursuant to the 2009 Code of Iowa, Section 331.323 sub section 2D, and Sections 50.19 and 48A.32, we do hereby authorize the
destruction of the following records in the Delaware County Assessor’s Office:
Requisitions for Warrants:
January 10th & February 4, 2003
January thru December, 2006
January thru December, 2007
January thru July, 2008
349
/S/ Shirley E. Helmrichs, Chairperson
/S/ Jerry Ries
/S/ Jeff Madlom
ATTEST:
/S/ Carla K. Becker, Delaware County Auditor
All Ayes
Motion made by Ries, second by Madlom and carried to approve the following disposal of inoperable equipment resolution:
RESOLUTION
DISPOSAL OF INOPERABLE EQUIPMENT/APPLIANCES
WHEREAS, Delaware County periodically purchases a variety of small equipment and appliances in order to operate on a daily basis;
and,
WHEREAS, periodically these pieces of equipment/appliances become damaged or cease to function; and,
WHEREAS, the county cannot offer this property for sale to the public due to the fact that it is inoperable; and,
WHEREAS, it is of benefit to the county to scrap this material at no charge rather than pay a disposal fee with the landfill.
NOW THEREFORE BE IT RESOLVED, the following miscellaneous inoperable equipment/appliances be disposed of/scrapped at no
charge to the county:
Window Air Conditioners (6)
Amana – S/N 8910148164
Amana – S/N 8810064840
Amana – S/N 1009905702296
Amana – S/N 9501279191
Amana – Quiet Zone S/N 9501279274
Frigidaire – S/N 70HK9011
Homelite Leaf Blower Model HB180
Computer Towers (9)
IBM Think Centre – S/N 843295VKCHNOOD
IBM Think Centre – S/N 843294UKCDM66Z
IBM Think Centre – S/N 843295UKCHNOOC
IBM Think Centre – S/N 843295UKCNHOON
IBM Think Centre – S/N 8138D4ULKYHP3M
Lenovo 3000 J Series – S/N 8253D6ULX03K99-0605
Lenovo Think Centre – S/N 9851B2ULKFRHRV
Lenovo Think Centre – S/N 8811FHULKNCRT9
Dell – S/N 1F2GL71
IBM Server AS400 – S/N 39Y8509-XK10LP67Y07P
IBM Server Model 9406 – S/N 38821041
IBM Server Model 9406-270 – S/N N10-Bf4DB
IBM – Hard drive from server Model 24U – S/N L3G4556
IBM Optical Library Model CX0-CX2 – S/N 3995-10-0004-833
Battery Backups (3) - Powerware 9125
S/N 10J8FYG; 10J0CTE; 10J0CTC
Dated this 7th day of May, 2012.
/S/ Shirley Helmrichs, Chairperson
Attest: /S/ Carla K. Becker, Auditor
All Ayes
Motion made by Madlom, second by Ries and carried to approve the contract for the 2012 Rock Resurfacing Program to Kuhlman
Construction for their low bid per area as follows:
Area 1 (66 miles)
$156,000 (20,000 tons @ 7.80/ton)
Area 2 (66 miles)
$156,000 (20,000 tons @ 7.80/ton)
Area 3 (66 miles)
$156,000 (20,000 tons @ 7.80/ton)
Area 4 (99 miles)
$234,000 (30,000 tons @ 7.81/ton)
Total
$702,000
The late start date for this project is June 18, 2012 with 35 working days allocated for completion on Areas 1, 2 & 3 and 50 working
days allocated for completion on Area 4. All Ayes
Motion made by Ries, second by Madlom and carried to approve the contract for the 2012 Pavement Marking Program to KAM Line
Highway Markings of Gilbert, Iowa for their low bid of $94,309.07. This project will consist of approximately 213.81 miles of edgeline
within the county. The late start date for this project is August 15, 2012 with 30 working days allocated for completion. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following new seasonal part-time hires in the Secondary Roads
Department:
Jeff Harris
Seasonal Roadside Mower
$10.00/hour
Kyle Sullivan
Seasonal Pt-time Laborer
$8.50/hour
Paul Moorhouse
Seasonal Pt-time Laborer
$8.50/hour
Bryan Hansen
Seasonal Pt-time Laborer
$8.50/hour
All four (4) new hires have an effective date of May 14, 2012. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following 28E Agreement with the City of Dundee:
28E AGREEMENT
PROJECT COSTS LOAN - DELAWARE COUNTY
AND CITY OF DUNDEE
This agreement entered into this 2nd day of May, 2012, by and between Delaware County, Iowa, and the City of Dundee,
Iowa.
WHEREAS, both Delaware County and the City of Dundee are a public agency as is defined by Section 28E.2 of the Code of
Iowa, and
WHEREAS, Section 28E.3 of the Code of Iowa provides that any power or powers, privileges or authority exercised or
capable of exercise by a public agency of the State of Iowa may be exercised and enjoyed jointly by a public agency of the State of
Iowa having such power or powers, and
WHEREAS, it is proposed, that Delaware County will initially bear all costs of construction along the portion of W69 that is
under the jurisdiction of the City of Dundee, and
WHEREAS, the City of Dundee will reimburse Delaware County for its share of construction costs over a period of four
years, and
WHEREAS, the Delaware County Board of Supervisors and the City of Dundee have informed themselves as to the
construction costs.
IT IS NOW AGREED that Delaware County and the City of Dundee enter into an agreement pursuant to Chapter 28E of the
Code of Iowa providing for cooperative action pursuant to the proposed roadway construction project on W69 and, said cooperative
actions include the following:
1) SCOPE OF WORK – Delaware County, as a part of its FY 2013 W69 paving project, will rehabilitate the portion of road on W69
350
that is under the jurisdiction of the City of Dundee.
DURATION - This Agreement shall commence on the date that both parties sign this agreement and shall continue thereafter
until the City of Dundee has fully reimbursed Delaware County.
3) PURPOSE - The purpose of this Agreement is to accomplish the proposed road construction as described herein in accordance
with the aforesaid scope of work and in agreement with conditions specified in this Agreement.
4) ADMINISTRATION – Delaware County shall be responsible for the administration of this project.
5) Delaware County and the City of Dundee agree to save and indemnify and keep harmless, each other against all liabilities,
judgments, costs, and expenses which may in any way come against either party or which in any way result from carelessness or
neglect of either party or its agents, employees, or workmen in any respect whatsoever.
6) The parties agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims,
demands, or suits by any person or persons arising out of any acts or omissions by either party, its agents, servants or employees
in the course of any work done in connection with any of the matters set forth in this agreement.
7) FINANCING – Delaware County will initially bear all costs of construction of the City of Dundee’s portion of W69. Once said
construction is completed, Delaware County will invoice the City of Dundee for its construction costs to be reimbursed as set apart in
this agreement.
Signed on this 7th day of May A.D. 2012
Board of Supervisors
Delaware County, Iowa
/S/ Shirley E. Helmrichs, Chairperson
/S/ Jeff Madlom
/S/ Jerry Ries
ATTEST:
/S/ Carla Becker
Delaware County Auditor
Signed on this 2nd day of May A.D. 2012
City of Dundee
Dundee, Iowa
/S/ Barb Robinson, Mayor
/S/ Tom Gibbs, Council Member
Ryan Koelker, Council Member (Absent)
/S/ Vern Feldmann, Council Member
/S/ Aaron Waugh, Council Member
/S/ A.J. Koloc, Council Member
ATTEST:
/S/ Marge Horstman
City of Dundee Clerk
All Ayes
2)
The next item on the agenda was added due to timeliness.
Motion made by Madlom, second by Ries and carried to approve the contract with Renaissance Restoration of Galena, Illinois for the
following items of courthouse restoration:
West Elevation:
1. Tuckpoint 775 sqft of masonry with restoration mortar to match existing color/texture
2. Dress stone delamination around entrance and patch with Conproco Mimic Matrix where necessary
3. Stone patch 14 window sill stones where spalling has occurred
4. Remove 110 feet of caulk and replace with new NP1 urethane sealant
5. Remove and replace existing 85 ft of down spouts with new round 16oz corrugated copper stitch
soldered
SW Corner:
1. Tuckpoint 250 sqft of masonry with restoration mortar to match existing color/texture
2. Replace one missing copper scallop detail
3. Stone patch 2 window sill stones where spalling has occurred
4. Remove and replace existing 58 ft of down spouts with new round 16oz corrugated copper stitch
soldered
North Elevation:
1. Tuckpoint 100 sqft of masonry to match existing color/texture
2. Dress stone delamination around entrance and patch with Conproco Mimic Matrix where necessary
3. Stone patch stone dentils on the cornice and the keystone above entrance
4. Remove 110 feet of caulk and replace with new NP1 urethane sealant
5. Remove and replace 85 ft of existing down spouts with new round 16oz corrugated copper stitch
soldered
6. Clean 2440 sqft with low pressure water and restoration cleaners to remove atmospheric and
biological deposits
East Elevation:
1. Tuckpoint 2200 sqft of masonry with restoration mortar to match existing color/texture (plus 75 sqft
of corbelled brick tuckpointing)
2. Dress stone delamination around entrance and patch with Conproco Mimic Matrix where necessary
3. Stone patch stone dentils on the cornice and keystone above entrance
4. Remove 145 feet of caulk and replace with new NP1 urethane sealant
5. Remove and replace existing 113 ft of down spouts with new round 16oz corrugated copper stitch
soldered
6. Stone patch 11 window sill stones where spalling has occurred
7. Rebuild top SE corner that is starting to fall
SE Corner:
1. Tuckpoint 400 sqft of masonry with restoration mortar to match existing color/texture
2. Stone patch 16 stones
3. Remove 40 feet of caulk and replace with new NP1 urethane sealant
4. Remove and replace existing 50 ft of down spouts with new round 16oz corrugated copper stitch
soldered
Consideration on said contract is $137,820.00 which includes a $20,000 contingency for unforeseen/additional repair work and site
repair. Zak Dunne, Project Manager with Renaissance, stated that they would be mobilizing within the next few weeks. That would
allow the Board to spread the repairs out between two (2) separate years. This will be a Local Option Sales Tax Project. All Ayes
351
ENGINEER’S REPORT:
265th Bridge Project –Dirt work and placement of road stone are the items that will be worked on this week.
X21 Paving Project – The contractor is tentatively planning to start mid to late May. At that time, the road will be closed
to one lane for the asphalt rehabilitation.
Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at today’s meeting.
Red Schoolhouse Bridge – The contractor has removed the old bridge and is now working on driving substructure piles.
They are also working on the clearing and grubbing of trees.
X21 Road Closure – The bridge on X21 next to McDowell Truck Repair is now open. Repaving will begin next week. Pilot
cars will be utilized to avoid road closure.
W69 Paving Project – A preconstruction meeting was held last week. The contractor stated that the earliest the project
will start will be June 4, 2012.
NEXT MEETING
The next regular session of the Board will be on Monday, May 14, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
None
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Madlom, second by Ries and carried to adjourn the meeting at 2:05 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, County Auditor
352
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
May 14, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Toni Guetzko-Browning, Joe Wiewel, Richard Foust, Milt Kramer, Anthony Bardgett, Carla Becker, and three (3) members of the media.
Shirley E. Helmrichs, Chairperson, called the meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the May 7, 2012 meeting. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Retroactively for Mike Ryan to attend the EMA G-290 PIO Class in Anamosa on May 10 & 11, 2012; Norm Wellman to attend the
Buchanan County 911 Board meeting in Independence on May 23, 2012; and Shirley Helmrichs to attend the BDF meeting in
Independence on May 15, 2012. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following claim for payment:
Windstream Communications (3)
Telephone Service
All Ayes
$811.43
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” filed for consideration.
Motion made by Ries, second by Madlom and carried to acknowledge receipt of a manure management plan update from Linda
Brandel, WB Farms, Inc, in Section 17 of Coffins Grove Township. All Ayes
The next item was added to the agenda due to its timely nature.
Motion made by Madlom, second by Ries and carried to direct the Delaware County Auditor to publish notice in the official newspapers
of the county regarding the proposed expansion of the confinement feeding operation owned by Recker Farms in Section 15 of Hazel
Green Township. The proposed expansion will add one new 1200 head deep pit confinement building to the existing facility taking the
animal units to 1088. No public hearing will be held on this proposed expansion. All Ayes
Motion made by Ries, second by Madlom and carried to approve the Polling Place Accessibility Program Grant Agreement with the Iowa
Secretary of State’s Office for the purchase of a rubber threshold ramp to be utilized at the Adams/Hazel Green Precinct located at the
Ryan City Hall. The award is in the amount of $163.00 to cover the cost of the temporary ramp and shipping. All Ayes
Motion made by Madlom, second by Ries and carried to designate Abbe Center for Community Mental Health of Cedar Rapids, Iowa as
the Community Mental Health Center that Delaware County will be affiliated with for FY 2012-13. All Ayes
Discussion turned to the possibility of limiting the number of meetings that Township Trustees and Clerks can be paid for from County
Funds. The Iowa Code states that Townships must have at least two (2) official meetings each fiscal year; a pre-budget meeting and
a Public Hearing for the proposed budget. Many townships hold additional meetings throughout the fiscal year for various reasons.
Each trustee and clerk are compensated $30.00 for each official meeting. An exception to this rule is for meetings regarding fence
disputes or viewings. For these meetings, the township officials are compensated by the affected landowners. It was noted that there
were townships this year which had held an extra ordinary amount of meetings; Coffins Grove Township has held eleven (11), Prairie
Township held six (6), Oneida Township held five (5) and Milo Township has held four (4). The remaining townships are at three (3)
or under for the fiscal year. The Board does recognize the fact that circumstances can exist which warrant extra meetings within the
fiscal year. However, not having a limitation on the number of compensated meetings per fiscal year makes it hard to budget for. The
Board members continued by discussing at what point to limit the number of meetings. With two (2) being the minimum required by
Iowa Code, it was discussed to limit the number somewhere between four (4) and six (6) for budgeting purposes. Any meetings over
the maximum set amount would need to be pre-approved for funding.
Motion made by Madlom, second by Ries and carried to limit the number of county funded township meetings to six (6) with the
understanding that this number can be exceeded with pre-approval from the Board. The Board directs the Auditor to formulate an
official resolution for consideration at the May 21, 2012 meeting. All Ayes
This being the date and time set to hold a Public Hearing regarding the proposed paving of 185th Ave (Pin Oak Park Road) as published
in the official newspapers of the county, Chairperson Helmrichs opened the hearing at 1:27 pm. Joe Wiewel, Toni Guetzko-Browning
and Dick Foust were all in favor of the project moving forward. There were no comments, either written or oral, filed against the 185th
Ave Paving Project. The Public Hearing was closed at 1:29 pm.
Motion made by Ries, second by Madlom and carried to approve the following resolution regarding the 185th Ave Paving Project:
RESOLUTION
PIN OAK PARK ROAD CONSTRUCTION PROJECT
185th Avenue
WHEREAS, The Delaware County Board of Supervisors has held a public hearing on May 14, 2012 giving the public the
opportunity to be heard, for or against, the proposed Pin Oak Park Paving Project #LOST-13(02)--73-28, and
WHEREAS, Said project is planned for fiscal year 2013 according to the Delaware County Secondary Road 5 Year
Construction Program and Budget,
NOW THEREFORE BE IT RESOLVED, by the Delaware County Board of Supervisors that the Pin Oak Park Paving Project
#LOST-13(02)--73-28 is hereby approved to proceed toward plan submittal and final construction.
Passed and approved this 14th day of May, 2012.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Jeff Madlom
/S/ Jerry Ries
ATTEST:
/S/ Carla Becker, County Auditor
All Ayes
Motion made by Madlom, second by Ries and carried to approve the final plans for the 185th Ave Paving Project (Pin Oak Park Road)
Project #LOST-13(02)--73-28. The plans show that they will be basically paving the existing roadway. Currently the speed limit is
posted as 40 mph. The Engineer will be looking at lowering this after the project is completed. All Ayes
Motion made by Ries, second by Madlom and carried to set June 4, 2012 at 1:15 pm as the date and time to receive bids on the 185th
Ave Paving Project (Pin Oak Park Road) Project #LOST-13(02)--73-28. All Ayes
ENGINEER’S REPORT:
265th Bridge Project –The contractor will be installing an entrance culvert and placing road stone this week. They are
anticipating completing the project this week.
X21 Paving Project – Work is beginning today with the cold-in-place recycling pavement phase. The road will be closed
to one lane with a pilot car directing traffic.
353
Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at the May 7, 2012 Board meeting.
Red Schoolhouse Bridge – The east pier substructure was completed last week. The contractor will continue working on
the west pier this week.
W69 Paving Project – Work is tentatively set to begin on June 4, 2012.
NEXT MEETING
The next regular session of the Board will be on Monday, May 21, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse with a work session scheduled at 10:00 am on that date.
PUBLIC COMMENTS:
None
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Ries, second by Madlom and carried to adjourn the meeting at 1:33 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
STATE OF IOWA
DELAWARE COUNTY
/S/ Carla K. Becker, County Auditor
)
) Ss:
)
May 14, 2012
Manchester, Iowa
2:00 PM
The Delaware County Board of Supervisors met in work session this date at 2:00 pm with all members present. Also present were
Norm Wellman, John LeClere, Milt Kramer and Carla Becker and three (3) members of the media. Shirley E. Helmrichs, Chairperson,
called the meeting to order.
Sheriff John LeClere addressed the Board regarding areas of concern in the Jail Basement regarding security of the equipment housed
there. Sheriff LeClere and Norm Wellman, County Services Director and E911 Coordinator, are recommending the installation of steel
doors on both the entrance to the area and to Mike Ryan’s office door which also accesses the area to be secured. They will get bids
for the Board to examine. It may be more efficient to replace the entire assembly. They will try and price it both ways.
Discussion turned to the upcoming renewal of the 28E Agreement with the City of Manchester regarding the Communication Center.
Sheriff LeClere stated that under the current budget the City of Manchester and the County are splitting the communication bills 50/50.
This payment is coming out of the Sheriff’s budget. The Supervisors are also reimbursing the City of Manchester for the portion that
was intended to be paid by the smaller towns within the county. This reimbursement is coming out of the Supervisors’ budget.
The proposal for renewal has the county picking up 66% of the total bill. Sheriff LeClere feels this is a bit excessive since the county
has no control over the expenses incurred by the City for the Communications Center. He feels that if the county is going to be paying
the majority of the cost, then the county should have some say in what costs are incurred.
Supervisor Ries stated that he feels a 16% increase in one year is quite excessive. He personally does not feel the county should be
paying 66% of the bill.
Supervisor Madlom stated that we should be very proud of the top notch service we are getting with our current dispatch center as
well as how efficiently the center is being run. We are fortunate to have such great dispatchers. He feels the county shouldn’t pay
66% but should be paying somewhere in-between the 50% we are currently paying and the proposed 66%.
Sheriff LeClere stated that communications and dispatch services are very important to law enforcement and emergency services.
Supervisor Helmrichs stated that even though the service is invaluable, a 16% increase in one year still seems excessive.
When asked by one of the Board members whether or not he was comfortable with the county covering 66% of the costs, Sheriff
LeClere stated that he wasn’t if the County had no control over the expenses.
Chairperson Helmrichs asked the Auditor to setup a 9:00 am work session on Monday, May 21, 2012 to meet with the City of
Manchester regarding the renewal of the Communication Center 28E Agreement.
There being no further business before the Board, Chairperson Helmrichs adjourned the meeting at 2:50 pm.
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, County Auditor
354
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
May 21, 2012
Manchester, Iowa
9:00 AM
The Delaware County Board of Supervisors met in work session this date at 9:00 am with all members present. Also present were
Norm Wellman, John LeClere, Carolyn Wilson, Bruce Trapp, Loretta Welcher, Tim Vick and Carla Becker. No media was present.
Shirley E. Helmrichs, Chairperson, called the meeting to order.
INVESTMENT POLICY
Delaware County Treasurer Carolyn Wilson addressed the Board regarding the current Investment Policy which the Board is set to
review at the beginning of Fiscal Year 2012-13. She would like some of the wording within the document to be updated to include the
administration of other Governmental Funds and Agency Funds. She would also like the policy to be reviewed at the end of each fiscal
year with approval at the first meeting of the new fiscal year rather than within sixty (60) days of the beginning of the fiscal year as it
is currently set out in the policy. Chairperson Helmrichs directed the Auditor to create a draft copy incorporating the proposed
revisions and have it available to the Board for consideration at the beginning of fiscal year 2012-13.
RENEWAL OF COMMUNICATIONS CENTER 28E AGREEMENT
Tim Vick, Manager for the City of Manchester, addressed the Board regarding the renewal of the 28E agreement between the City of
Manchester and the County regarding the Communications Center. During the current fiscal year the County and City are splitting the
operating expenses for the Communications Center 50/50. The City is proposing for the renewal that the County cover 66% and the
City cover 34%. The reasoning behind this is that the City is no longer billing out part of their 50% for reimbursement from the small
towns in the county since the majority of them do not pay anyway and the City has no means to force them to. Also, since the County
pays for their portion of the Communications Expenditures from the General Fund, the property owners within the Manchester City
limits are being taxed twice for the same benefit and thus paying a larger portion of the cost than any other Delaware County
taxpayer. By raising the percentage that the County picks up, they are trying to even out the burden.
Sheriff John LeClere responded by saying that the monies for the County’s portion of the expenses comes from his budget. The jump
from 50% to 66% in one year calculates out to a $53,000 increase in his budget for communications. He then asked Mr. Vick what his
ultimate goal was for the cost sharing. If he got the 66% from the county this time would he then be back for 70% or 75% in the
future.
Mr. Vick responded that his ultimate goal is a 66/34 split period. That is where he would like it to remain indefinitely.
Sheriff LeClere stated that he has no complaints with the quality of the service that the current dispatchers are providing to the county.
His issues stem from the fact that the County will be paying 66% of operating costs that the County has no control over.
Mr. Vick stated that the operating costs of the center are labor intensive. Wages and benefits make up approximately 80% of the total
expenses. Since the dispatchers are unionized, the county cannot legally be involved in those negotiations. The other costs associated
with the center are basic office supplies with each line item being $1,000 or less annually.
All three (3) Board members individually expressed their concerns with a 16% increase in one single year.
Supervisor Madlom stated that he wants to finally come to an agreement. This argument has been going on for several years now.
Small towns are flat out refusing to pay for something that they are receiving benefit from and he doesn’t think this is right. “At least
the City of Manchester is here and willing to negotiate” he stated, “however, I would like to see the county’s percentage at around 58
instead of 66.”
Sheriff LeClere responded that he doesn’t believe the small towns are simply refusing to pay but that they feel they are already paying
for dispatch through the county-wide-law contracts. In his contracts, he charges for dispatching. This dispatching however is through
his office to dispatch officers. The dispatching at the city is for fire and emergency services. He feels they just think they are being
asked to pay twice.
Supervisor Helmrichs added that there have been several meetings in the past where the small towns were at the table. These
meetings were not productive ones; we got nowhere.
Mr. Vick stated that since there wasn’t an agreement in place during the FY 2012-13 budget process, his minimum will have to be a
60/40 split since that is how he budgeted.
Chairperson Helmrichs asked Sheriff LeClere if the Board would agree to a 60/40 split would there be something that would make him
more comfortable with the current process.
Sheriff LeClere stated that he has not been getting the billings in a timely manner. This is definitely an area the City can improve
upon. He would like them within 30 days of the end of the quarter being billed. He also felt that any expense outside the normal
operating expenses should be pre-approved by either him or the Board.
Bruce Trapp, Manchester Police Chief, stated that he would work toward Erin getting Sheriff LeClere the billings within 2-3 weeks of
the end of the quarter. Chief Trapp also agreed that he would discuss any proposed out-of-the-ordinary expenditures with Sheriff
LeClere prior to expending.
Mr. Vick wanted to thank the Board for meeting today. He also wanted to thank Norm Wellman for everything he and the E911 Board
do for the Communications Center. Anything that is furnished by this Board saves the County and City money.
The Board thanked everyone for their time. Chairperson Helmrichs directed the Auditor to place the consideration of the renewal of
said 28E Agreement on the Boards’ agenda as soon as a proposed agreement is received from the City.
There being no further business before the Board, Chairperson Helmrichs adjourned the meeting at 10:05 am.
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, Auditor
355
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
May 21, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Peggy Petlon, Anthony Bardgett and Carla Becker. Four (4) members of the media were also present. Shirley E. Helmrichs,
Chairperson, called the meeting to order.
This being the date and time set to hold a public hearing on the proposed Amendment to the FY 2011/2012 Budget, Chairperson
Helmrichs opened the public hearing at 1:16 pm.
Peggy Petlon, Delaware County CPC, stated that she is requesting an increase of $200,000 for mental health expenditures. This would
bring the yearly budgeted expenditures in the Mental Health Fund to $3,177,493. She also stated that she would still have a sufficient
amount of fund balance to cover expenditures during the initial months of FY 2012-13.
There being no other comments either written or oral, Chairperson Helmrichs closed the public hearing at 1:18 pm.
Motion made by Madlom, second by Ries and carried to approve the proposed amendment to the FY 2011-2012 budget as follows:
COUNTY NAME:
DELAWARE
COUNTY
NO:
28
RECORD OF HEARING AND DETERMINATION
ON THE AMENDMENT TO COUNTY BUDGET
Date budget amendment was adopted:
For Fiscal Year Ending:
May 21, 2012
June 30, 2012
The County Board of Supervisors met on the date specified immediately above to adopt an amendment to the current
County budget as summarized below. The amendment was adopted after compliance with the public notice, public
hearing, and public meeting provisions as required by law.
Iowa Department of Management
Form 653 A-R Sheet 2 of 2 (revised 09/20/06)
REVENUES & OTHER FINANCING
SOURCES
Taxes Levied on Property
Less: Uncollected Delinquent Taxes - Levy Year
Less: Credits to Taxpayers
Net Current Property Taxes
Delinquent Property Tax Revenue
Penalties, Interest & Costs on Taxes
Other County Taxes/TIF Tax Revenues
Intergovernmental
Licenses & Permits
Charges for Service
Use of Money & Property
Miscellaneous
Subtotal Revenues
Other Financing Sources:
General Long-Term Debt Proceeds
Operating Transfers In
Proceeds of Fixed Asset Sales
Total Revenues & Other Sources
EXPENDITURES & OTHER FINANCING USES
Operating:
Public Safety & Legal Services
Physical Health & Social Services
Mental Health, MR & DD
County Environment & Education
Roads & Transportation
Government Services to Residents
Administration
Nonprogram Current
Debt Service
Capital Projects
Subtotal Expenditures
Other Financing Uses:
Operating Transfers Out
Refunded Debt/Payments to Escrow
Total Expenditures & Other Uses
Excess of Revenues & Other Sources
over (under) Expenditures & Other Uses
Beginning Fund Balance - July 1,
Increase (Decrease) in Reserves (GAAP
Budgeting)
Fund Balance - Reserved
Fund Balance - Unreserved/Designated
Fund Balance - Unreserved/Undesignated
Total Ending Fund Balance - June 30,
Total Budget
as Certified
Adopted
Current
Total Budget
After Current
or Last Amended
Amendment
Amendment
1
2
3
4
5
6
7
8
9
10
11
12
13
7,471,443
4,025
280,342
7,187,076
425
30,700
981,811
6,429,267
11,250
414,770
175,700
217,596
15,448,595
0
0
0
0
0
0
0
0
0
0
0
0
0
7,471,443
4,025
280,342
7,187,076
425
30,700
981,811
6,429,267
11,250
414,770
175,700
217,596
15,448,595
14
15
16
17
0
1,935,579
0
17,384,174
0
0
0
0
0
1,935,579
0
17,384,174
18
19
20
21
22
23
24
25
26
27
28
2,226,053
633,968
2,977,493
1,003,994
4,855,556
682,509
1,415,276
32,400
72,313
1,676,172
15,575,734
0
0
200,000
0
0
0
0
0
0
0
200,000
2,226,053
633,968
3,177,493
1,003,994
4,855,556
682,509
1,415,276
32,400
72,313
1,676,172
15,775,734
29
30
31
1,935,579
0
17,511,313
0
0
200,000
1,935,579
0
17,711,313
32
33
(127,139)
5,291,478
(200,000)
0
(327,139)
5,291,478
34
0
0
0
35
36
37
38
0
164,836
4,999,503
5,164,339
0
0
(200,000)
(200,000)
0
164,836
4,799,503
4,964,339
Date original budget adopted:
Date(s) current budget was subsequently amended:
03/07/11
03/12/12
The below-signed certify that proof of publication of the hearing notice and proposed amendment is on file for each
official County newspaper, that all public hearing notices were published not less than 10, nor more than 20 days
prior to the public hearing, and that adopted expenditures do not exceed published amounts for any of the 10 individual
expenditure classes, or in total.
/S/ Shirley E. Helmrichs, Board Chairperson
/S/ Carla K. Becker, County Auditor
All Ayes
356
Motion made by Ries, second by Madlom and carried to approve the following Appropriations Resolution:
APPROPRIATIONS RESOLUTION
FY 2011/2012
WHEREAS, it is desired to make appropriations for each of the different county officers and departments for the fiscal year
beginning July 1, 2011, in accordance with Section 331.434, Subsection 6, of the Code of Iowa,
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Delaware County, Iowa, as follows:
Section 1. The amounts itemized by fund and by department or office on the following schedule are hereby appropriated
from the resources of each fund so itemized, the department or office listed in the first column on the same line of the schedule.
Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the
appropriations authorized under Section 1 shall constitute authorization for the department or officer listed to make expenditures or
incur obligations from the itemized fund, effective May 21, 2012.
Section 3. In accordance with Section 331.437, Code of Iowa, no department or county official shall expend or contract to
expend any money or incur any liability, or enter into any contract which by its terms involves the expenditure of money for any
purpose in excess of the amounts appropriated pursuant to this resolution.
Section 4. If at any time during the 2011/2012 budget year the Auditor shall ascertain that the available resources of a
fund for that year will be less than said fund’s total appropriations, she shall immediately so inform the Board and recommend
appropriate corrective action.
Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which
account shall indicate the amount of the appropriation, the amounts charged thereto, and the unencumbered balance. The Auditor
shall report the status of such accounts to the applicable departments and offices monthly, during the 2011/2012 budget year.
Section 6. All appropriations authorized pursuant to this resolution lapse at the close of the business day on June 30, 2012.
The 2011/2012 fiscal year budget appropriated and accounted for by department and fund is as follows:
Department
Supervisors
Auditor
Treasurer
Attorney
Sheriff
Clerk of Court
Recorder
Community Services
County Engineer
Veteran Affairs
Conservation
Local Health
Weed Commissioner
Human Services
County Farm
Medical Examiner
Fairgrounds
County Services
County Library
Historical Society
Mental Health
Non-departmental
Totals
General
Basic
787,343
178,652
284,602
210,251
1,606,967
184,304
194,493
General
Supple.
520,389
281,610
59,956
23,334
194,812
49,600
37,329
8,170
98,835
437,161
127,500
8,870
37,329
28,300
30,400
35,000
37,000
132,637
60,000
MH/DD
Fund
Rural
Services
234,330
Secondary
Road
11,089
10,000
34,000
6,325,728
60,655
13,250
18,555
85,008
67,954
10,515
3,177,493
$4,383,960
$1,299,954
Other
$3,177,493
Dated this 21st day of May, 2012.
Delaware County Board of Supervisors
/S/ Shirley E. Helmrichs, Chairperson
All Ayes
$400,542
$6,325,728
72,313
$188,057
Total__
1,542,062
460,262
344,558
233,585
1,812,868
49,600
231,633
236,663
6,325,728
107,705
535,145
127,500
13,250
88,300
30,400
35,000
37,000
236,200
67,954
10,515
3,177,493
72,313
$15,775,734
Attest:
/S/ Carla K. Becker, Auditor
Motion made by Madlom, second by Ries and carried to approve the minutes from the May 14, 2012 regular session and work session.
All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Deborah Peyton to attend the ISAC Legislative Update in Cedar Rapids on June 20, 2012; Norman Wellman to attend the E911
Communications Council Planning Session in Ames on May 31, 2012; Jerry Ries, Peggy Petlon and Shirley Helmrichs to attend the NE
Iowa Mental Health Redesign meeting in West Union on May 22, 2012; Jeff Madlom and Anthony Bardgett to attend the RPA meeting
in Dubuque on May 24, 2012; Shirley Helmrichs to attend the BDF meeting in Independence on May 22, 2012; and Peggy Petlon to
attend the CPC Regional meeting in Cedar Rapids on May 24, 2012. All Ayes
Motion made by Madlom, second by Ries and carried to approve the
the amount of $148,803.21 warrant #24772024888:
Abbe Center
RCF
10152.80
Advanced Systems Inc
Repair/Maint-Misc Equip
208.33
Advancement Services
Work Activity Services
1310.40
Alliant Energy
Service
1607.40
Altorfer Inc
Construction/Maintenance 443.38
American Legion Post 45
Permanent Landscaping
69.50
Area Payee Services
Representative Payee
37.00
Auto Trim Design
Repair/Maint- Vehicle
50.00
Bard Materials
Roads
3212.19
Barron Motor Supply
Shop Equipment
48.28
Larry D Beaman
Education & Training
202.00
Benton Co Social Service
Basic Needs – Other
332.00
John W Bernau
Employee Mileage/Subs
50.50
Bi-County Disposal Inc
Custodial Supplies
67.00
Black Hawk-Grundy MH
Outpatient
452.00
Blakesley Drug
Prescription Medicine
15.84
Boubin Tire Co
Repair/Maint-Const Equip
24.99
Brown Supply Co Inc
Construction/Maintenance 528.00
Carls Feed & Farm Store Inc Fertilizer & Seed
108.00
Carpenter Uniform Co
Wearing Apparel & Uniform 292.48
Co Case Management
Education & Training
95.00
Cedar Valley Ranch Inc
RCF
3046.80
following claims for payment including the May 18, 2012 payroll in
City Laundering Co
Compass Business Solutions
D&S Portables Inc
Del Clay Implement Co Inc
Leader Publications
Del Co Mutual Ins Assn
Delaware Co Services
Delaware Co Solid Waste
Delhi Lumber
Deutmeyer Nursery Inc
Dicks Petroleum Company
Don & Walt LLC
Dons Truck Sales Inc
Drew Cook Repair/Fluid
Drive Line of Dubuque Inc
Dyersville Commercial
Eastside Storage
Edgewood Reminder
Ed's Lawn Care
Tina Elgin
ES&S
Fillenwarth Beach
Buildings-Repair/Maint
425.83
Stationery/Forms/Supplies 1263.44
Custodial Supplies
184.00
Construction/Maintenance
57.78
Board Proceedings
997.67
Real Property Insurance
171.18
Contrib-Other Govt
16184.00
Sanitation Disposal
2045.55
Wood & Lumber
147.28
Permanent Landscaping
162.00
Lubricants
290.74
310.37
Repair/Maint-Misc Equip
Construction/Maintenance 2210.95
Construction/Maintenance 2429.40
Construction/Maintenance 3107.53
Off Publication/Legal Not 1749.44
Buildings-Repair/Maint
30.00
Education & Training
17.00
Buildings-Repair/Maint
546.00
Buildings-Repair/Maint
500.00
Ballot Layout/Setup/Print 2783.18
Employee Mileage/Subs
1490.80
357
April Fisher
Custodial Supplies
71.25
Dan Fitzgerald
Engineering Services
400.00
Fosters Inc
Park Development
182.48
G&G Living Centers Inc
Sheltered Workshop
456.40
Gaffney Quarries Inc
Cover Aggregate & Sand 1253.69
Goodwill Industries of NE IA Supported Comm Living
31.15
Harris Co Sheriff Precinct
Legal-Court Related
70.00
Harter Custom Pumping Inc Water/Sewer Structures
160.00
Hausers Water Systems Inc Plumbing Repair/Maint
293.48
Heather Andregg
Buildings-Repair/Maint
100.00
Helle Farm Equipment Inc
Construction/Maint
108.48
Heritage Printing
Printing Services
35.00
Hillcrest Comm MH
Outpatient
414.17
Hillcrest Family Services
Supported Comm Living
372.00
Holiday Inn Des Moines
Education & Training
463.68
Horizons A Family Service
Outpatient
211.04
Houlihan Sanitation Service Water Use & Sewer
92.00
IA Co Recorders Assn
Education & Training
85.00
IA Co Recorders Assn
Support Services
2251.01
IA Law Enforcement Acdmy Education & Training
290.00
IA Secretary of State Notary Notary
30.00
IA State Bar Assn
Dues & Memberships
210.00
IA Workforce Develop
Boiler Inspection, Etc
125.00
ICIT
Education & Training
200.00
ISAC
Education & Training
200.00
John Deere Financial
Repair/Maint-Misc Equip
666.75
Gary Johnson
Rent Payments
225.00
JP Cooke Co
Stationery/Forms/Supplies
72.90
KDST
Education & Training
60.00
Keltek Inc
Repair/Maint- Vehicle
41.30
Knipp Rentals
Rent Payments
275.00
Joseph Koopman
Rent Payments
250.00
Kuhlman Construction LC
Cover Aggregate & Sand
670.24
Kuhlman Quarries
Roads
15749.34
KWWL Dubs
Legal-Court Related
40.00
Lake Delhi Rec Assn
Reimb Loan Payment
128043.75
Lechtenberg Janitorial
Custodial Supplies
254.25
Jill Lewis
Buildings-Repair/Maint
150.00
Linn Co Community Services Sheltered Workshop
35.74
Shirley S Lyons
Postage & Mailing
6.70
Main Street Market
Food Preparation Services 2790.18
Manchester Press
Publications
842.84
Manchester Signs LLC
Traffic & St Sign
12.00
City of Manchester
Contract Carriers
34735.24
Maquoketa Valley REC
Electrical Power
1415.75
Martin Equip of IA IL Inc
Repair/Maint-Const Equip 565.00
Mason City Business System Repair/Maint-Misc Equip
22.68
McDowell Truck & Auto Repair Repair/Maint-Misc Equip
262.51
Rita McGrane
Supervised Living
400.00
Mediacom LLC
Misc Supplies
31.29
All Ayes
Midwest Business Products
NICC Continuing Education
OMB Guns
On-Site Health Service
Palmer Hardware
Penn Center Inc
Pepsi-Cola Gen Bottle Inc
Peggy S Petlon
Precision Auto Glass LLC
Precision Collision
Pro Build
Ray O'Herron Co Inc
Reliance Telephone Inc
Rite Price Office Supply
Rubber Inc
Runde Auto Group
Safety X-treme LLC
Daneen G Schindler
Schneider Corporation
Schroeders Cash Supply
Silveredge Cooperative
Simmons Perrine Moyer et al
Smittys
Solutions Inc
Spring Green
St Lukes Center
Standard Auto Parts LLC
State Hygienic Lab
State Medical Examiner
Myrlene R Strawn
The Sunshine Boy
Swales Precast Inc
Systems Unlimited Inc
Taylor Construction
Three Rivers Inc
David D Timmer
Titan Machinery
Tri-Star Process Services
University of Iowa
Unlimited Services Inc
US Cellular
Visiting Nurse Association
Blue Cross & Blue Shield
FE Welterlen Motors Inc
West Payment Center
Widner Drug & Gift
Windstream
WW Electric Bill Williams
Zee Medical Inc
Office Equipment
157.87
Education & Training
129.00
Safety/Protect Supplies
534.92
Safety Items
250.00
Minor Equip & Hand Tools 500.71
Supported Comm Living
747.20
Stationery/Forms/Supplies 259.37
Education & Training
67.31
Repair/Maint-Const Equip 145.00
Repair/Maint- Vehicle
50.00
Wood & Lumber
30.69
Radio & Communications
270.09
Telephone Services
200.00
Supplies
997.00
Minor Mv Parts & Access
266.38
Repair/Maint- Vehicle
522.45
Traffic & St Sign
357.54
Employee Mileage/Subs
41.01
Data Processing
9100.00
Roads
7.90
Fuels
4890.11
Legal-Court Related
4036.00
Tires & Tubes
597.99
Data Processing
200.00
Buildings-Repair/Maint
115.00
Safety Items
148.00
Minor Mv Parts & Access
67.05
Medical & Health Services
33.00
Medical & Health Services 1591.50
Rent Payments
250.00
Custodial Supplies
40.00
Park Development
225.00
Work Activity Services
144.50
Bridges
53790.44
Repair/Maint-Misc Equip 32706.71
Repair/Maint-Misc Equip
38.24
Construction/Maintenance
26.99
Legal-Court Related
48.50
Education & Training
60.00
General Transportation
820.00
Telephone Services
1773.19
Representative Payee
70.50
Premiums
3746.14
Repair/Maint- Vehicle
33.45
Magazines/Newspaper
505.75
Prescription Medicine
29.38
Telephone Service
317.77
Buildings
86.73
Medical & Lab Supplies
63.10
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” filed for consideration.
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the following filings related to current manure
management plans: Filing of a Separation Distance Waiver for Recker Farms in Section 15 of Hazel Green Township and the filing of
an Alluvial/Karst Siting Map for B & H Pork, LLC in Section 24 of Delaware Township. All Ayes
Motion made by Madlom, second by Ries and carried to table the consideration of the 28E Agreement with the City of Manchester
regarding the Communication Center until a proposed agreement is received from the city. A work session was held earlier in the day
between the officials from the City of Manchester and those from the County. All Ayes
Motion made by Ries, second by Madlom and carried to acknowledge the receipt of resignations from Marvin Helmrichs as Trustee of
Oneida Township and James Guthrie as Trustee of South Fork Township. The Board thanked them for their many years of service. All
Ayes
Motion made by Madlom, second by Ries and carried to approve the transfer of $130,813.60 from the Rural Services Fund into the
Secondary Road Fund as per the 2011-12 Budget. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following resolution regarding the destruction of records:
RESOLUTION
DESTRUCTION OF RECORDS
Pursuant to the 2011 Code of Iowa, Section 331.323 sub section 2d; and Sections 50.19 and 48A.32 of the 2011 Election Laws of
Iowa, we do hereby authorize the destruction of the following records in the Delaware County Auditor’s Office:
•
Primary Election – June 8, 2010
•
Lake Delhi Trustee Election – July 19, 2011
•
School Election – September 13, 2011
•
City Election – November 8, 2011
•
Lake Delhi Special Election – November 8, 2011
/S/ Shirley E Helmrichs, Chairperson
/S/ Jeff Madlom
/S Jerry Ries
Signed this 21st day of May, 2012.
ATTEST:
/S/ Carla K. Becker, Delaware County Auditor
All Ayes
358
Motion made by Madlom, second by Ries and carried to approve the Cigarette/Tobacco Permit renewal for Hart Ridge, Inc. located at
1645 195th St in Manchester. The renewal will be effective on July 1, 2012. All Ayes
Motion made by Ries, second by Madlom and carried to approve the contract with Taylor Construction for the 218th St (Plum Creek)
Bridge Replacement Project in consideration of $387,675.50. This is a Federal Aid Project (80% federal funding 20% local funding)
with a late start date of June 25, 2012 and 75 working days allocated for completion. All Ayes
County Engineer Anthony Bardgett stated that he had solicited quotes on some local road maintenance projects including some
leveling of culvert depressions and leveling at bridge approaches in seven (7) or eight (8) locations across the county. He received the
following quotes in response:
Kluesner Construction, Inc.
$28,363.18
Denco Corp
$49,260.70
He recommends approval of the low quote from Kluesner.
Motion made by Madlom, second by Ries and carried to acknowledge receipt of the bids for the local road maintenance and to award
the project to Kluesner Construction, Inc. for their low bid of $28,363.18. All Ayes
Anthony Bardgett presented to the Board the following results from the Iowa Department of Transportations (IDOT) letting for Rock
Salt on behalf of Delaware County:
Cargill Salt
1,400 tons @ $66.5100/ton
$93,114.00
Morton Salt
1,400 tons @ $69.8300/ton
$97,762.00
North American Salt
1,400 tons @ $69.8400/ton
$97,776.00
Central Salt LLC
1,400 tons @ $70.7600/ton
$99,064.00
He recommends approval of the low bid from Cargill Salt.
Motion made by Ries, second by Madlom and carried to acknowledge the bids submitted for the Rock Salt and to award the bid to
Cargill Salt for its low bid of $93,114.00. All Ayes
ENGINEER’S REPORT:
265th Bridge Project –The bridge was opened to traffic last week. The contractor does need to return to finish the
seeding and fertilizing.
X21 Paving Project – The cold-in-place recycling pavement phase was completed last week. The hot mix asphalt paving
will begin in a few weeks.
Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at the May 7, 2012 Board meeting.
X47 Paving Project – The contractor will be working on the cold-in-place recycling phase this week. The road will be
closed to one lane during construction.
Red Schoolhouse Bridge –The contractor is currently working on the west pier substructure.
W69 Paving Project – Work is tentatively set to begin on June 4, 2012.
Contract Rock – Work began last week in the area around Delaware. The contractor is currently spreading rock around
the Earlville area.
NEXT MEETING
The next regular session of the Board will be on Tuesday, May 29, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
A comment was made regarding the level of service being offered in Delaware County by the Regional Transit Authority
(RTA). She felt that the service was inadequate and requested that the Board look into it since they sat on the RTA Board.
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Ries, second by Madlom and carried to adjourn the meeting at 1:42 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, Auditor
359
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
May 21, 2012
Manchester, Iowa
3:30 PM
The Delaware County Board of Supervisors met in work session this date at 3:30 pm with all members present. Also present were Al
Boge, Jeannie Domeyer, Courtney Vorwald, Dan Brunsman, Dave Lahr and Carla Becker. There were no members of the media
present. Shirley E. Helmrichs, Chairperson, called the meeting to order.
OPERATING AGREEMENT
Chairperson Helmrichs stated that this was the third meeting between the Delaware County Rec Center, the Delaware County Fair
Board and the Board of Supervisors this year. In prior meetings, the three (3) groups have come to terms on several points to be
included in an operating agreement. The only section that is still not agreed upon is the verbiage to be used in the non-compete
clause.
Supervisor Ries stated that he was appointed by the Chairperson to attend the meetings of both boards and act as a liaison between
them and the Board of Supervisors. At the Fair Board meeting held two (2) weeks ago, there were two of the Board members who
had concerns with revising or adding to the original verbiage used in the unsigned agreement. It is unfortunate that the original
agreement was never signed. But since it wasn’t, there is no way to tell what specific verbiage was agreed upon. The only thing we
know is that the Rec Center was not to compete with the Fair Board rentals. He continued by stating that this meeting is the last
effort he is going to make regarding this agreement. If nothing comes from this meeting it would be his opinion that the Supervisors
control the grounds but the two (2) Boards would be on their own in regards to the buildings.
Chairperson Helmrichs stated that she was on the Board when the original agreement was discussed. She also apologized for not
pushing harder to get an official signed agreement at that time. However, it is to the benefit of all involved to have an agreement in
place.
Supervisor Madlom stated that he wanted to get this resolved so that everyone can move forward.
Jeanie Domeyer, Fair Grounds Manager, pointed out that the two (2) Board members who had concerns were on the Board at the time
that the original terms were agreed to.
Dr. Tyrell confirmed that the original agreement stated that the Rec Center would not directly compete with the Fair Board’s ability to
rent its facilities. He was not aware that there was not an agreement in place and believes the Rec Center has been operating as if
one were in place. It is his understanding that they would not be in competition if the gym were included in the rental since the Fair
Board did not have a gym to offer. They have always tried to abide by these terms. Any variance from the terms was not intentional
but most likely just an error in judgment.
Ms. Domeyer replied that anything that happened in the past is in the past and that they just need to look forward from here. Since
everyone is in agreement that the document we are looking at is the original agreement, she would like to see the Rec Center Board
sign it and then begin new negotiations on changing the verbiage on the non-compete clause.
Dr. Tyrrell stated that he didn’t think the Rec Board would have any problem signing an agreement that they were not to compete but
did not think that other items in the “assumed” original agreement that they were looking at were actually agreed to. For example, he
knows they did not agree to report monthly to the Fair Board.
Dave Lahr and Dan Brunsmann also stated that if they (the Rec Board) sign the “assumed” original then they will lose all the work that
the groups have put into honing the rest of the agreement.
Ms. Domeyer stated that she and her Board would be happy either way; they could sign the “assumed” original agreement or they
could make the changes that the two Boards have already agreed to and then sign that one. As long as the exact verbiage under item
#4 were used in the amended version.
All present seemed in agreement that the latter choice would be the better way to go.
Chairperson Helmrichs directed the Auditor to compile all changes previously agreed to into one draft document. She asked that said
document be reviewed by the County Attorney’s Office prior to being distributed to the three (3) Boards for review. We will try and
setup another work session to review the newly proposed agreement before adding it to the Board’s regular agenda for consideration.
Dave Lahr asked that said draft agreement have a timeline set as to when item #4 needed to be negotiated by. He suggested
September 30, 2012 which would allow the Fair Board time to recover from the July fair.
Members of both the Fair Board and the Rec Board appeared in agreement.
Chairperson Helmrichs stated that the next work session will be May 31, 2012 at 3:30 pm.
There being no further business before the Board, Chairperson Helmrichs adjourned the meeting at 4:27 pm.
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, Auditor
360
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
May 29, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Anthony Bardgett and Carla Becker. One (1) member of the media was also present. Shirley E. Helmrichs, Chairperson, called the
meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the May 21, 2012 regular session and work session.
All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Peggy Petlon to attend a mental health meeting in Des Moines on May 30, 2012 and Jerry Ries to attend the RC&D meeting in
Maquoketa on May 30, 2012. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following claims for payment:
Community Savings Bank
Principal & Interest Payment
TASC
Flex
All Ayes
$63,065.37
$519.75
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” filed for consideration.
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the following manure management plan updates: JR
Investments, Reth Site, in Section 8 of South Fork Township; Premier Pork in Section 30 of Coffins Grove Township; Robert J. Maiers in
Section 15 of Oneida Township; and Jordan Perrinjaquet, Makin Bacon Pork, in Section 3 of Coffins Grove Township. All Ayes
Motion made by Madlom, second by Ries and carried to direct Chairperson Helmrichs to draft a letter to the Department of Natural
Resources in favor of the issuance of the permit for Recker Farms to construct a new 1200 head deep pit swine confinement building
at their existing facility. Chairperson Helmrichs stated that she conducted the site visit with Tom McCarthy (DNR). She stated that the
new building will be on their home place and it will be replacing an older building. She also stated that the proposed location of the
facility will meet all regulations and setback requirements. There were no public comments received either written or oral. All Ayes
Motion made by Ries, second by Madlom and carried to appoint Dave Guthrie to fill the vacant South Fork Township Trustee position
created when his father James Guthrie resigned earlier this month and to appoint Tom Norlin to fill the vacant Union Township Trustee
position which was created when Pat Meehan resigned earlier in the year. All Ayes
Motion made by Madlom, second by Ries and carried to retroactively acknowledge receipt of the resignation of Maureen DeShaw as a
part-time jailer with the Delaware County Sheriff’s Department. Her final date of employment was May 23, 2012. All Ayes
The next agenda item was added due to its timely nature.
Motion made by Ries, second by Madlom and carried to not sign the Memorandum of Understanding (MOU) with Helping Services of
Iowa. Helping Services requested the passage of said agreement to reassess their partnerships regarding the Strategic Prevention
Framework-State Incentive Grant (SPF-SIG). Even though the Board Chairperson had signed the MOU last year, the members of the
current Board had issues with approving it. Supervisor Madlom stated that he was concerned that there was no dollar amount shown
that the County could possibly be responsible for if the grant monies were not available. Chairperson Helmrichs added that she doesn’t
like open ended contracts. Since the Collaborative Agreement has to be submitted to the Iowa Department of Public Health by May
31, 2012, there really was not time to further investigate the county’s potential liability if they should sign the agreement. All Ayes
ENGINEER’S REPORT:
265th Bridge Project –The seeding and fertilizing was completed last week. The project is officially complete.
X21 Paving Project – They are waiting for the asphalt contractor to move in and start their paving operation.
Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at the May 7, 2012 Board meeting.
X47 Paving Project – The contractor is working on the cold-in-place recycling procedure this week. The operation should
be complete this week.
Red Schoolhouse Bridge –The contractor is currently working on the abutment substructures this week.
W69 Paving Project – Work is tentatively set to begin on June 25, 2012.
Contract Rock – Rock is being spread north and east of Manchester this week.
NEXT MEETING
The next regular session of the Board will be on Monday, June 4, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse. There is also a work session scheduled for Wednesday, May 31, 2012 at 3:30 pm.
PUBLIC COMMENTS:
None.
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Madlom, second by Ries and carried to adjourn the meeting at 1:28 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, Auditor
361
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
May 31, 2012
Manchester, Iowa
3:30 PM
The Delaware County Board of Supervisors met in work session this date at 3:30 pm with all members present. Also present were
Jeannie Domeyer, Dan Brunsman, Dr. John Tyrrell and Anne Rave. There were no members of the media present. Shirley E.
Helmrichs, Chairperson, called the meeting to order.
OPERATING AGREEMENT
All persons present were provided with the proposed Agreement prepared by the Delaware County Attorney. Chairperson Helmrichs
asked if anyone had any concerns regarding the Agreement.
Jeannie Domeyer felt that overall the proposed Agreement looked good. She felt keeping the lines of communication open between
the parties is very important, such as if there will be any changes or additions made on the grounds by one party, that everyone is
kept informed. A couple of recommended changes Jeannie has for the proposed Agreement is changing the name “Great Delaware
County Community Foundation” to “Greater Delaware County Community Foundation” and “Delaware County Fair Board” to “Delaware
County Fair Society”.
Jeannie also addressed #5 of the Agreement regarding the Recreation Center being closed during the week of the Delaware County
Fair. She said since Rec Center members now use their membership card to gain access to the Rec Center, she has no issue with
them using the Rec Center during fair week – as long as they pay the gate admission to the fair. She said this really hasn’t been an
issue and members seem to understand.
Dan Brunsman felt the proposed Agreement looked good, acknowledging that #4 of the Agreement should be renegotiated by October
1st.
Dr. Tyrrell asked what the function of the five-member committee, which is addressed in #9, will be. Jeannie said the committee will
meet on a quarterly basis (or more often as needed), with the main goal of these meetings to keep the lines of communication open
between all parties. It was recommended that this information be added to #9 of the agreement.
All members present agreed that #4 of the proposed Agreement shall be renegotiated prior to October 1st of this year. In addition to
this negotiation, a statement or addendum will be added to the Agreement at that time regarding a 3-year renewal of this Agreement.
Chairperson Helmrichs stated that the following changes will be made to the proposed Agreement:
•
•
•
Change “Great Delaware County Community Foundation” to “Greater Delaware County Community Foundation”
Change “Delaware County Fair Board” to “Delaware County Fair Society”
Add the following to #9: “The purpose of this Committee is to keep the lines of communication open between all parties.
The Committee will meet on a quarterly basis, or more often when needed”
Once these changes are made, the Proposed Agreement will be emailed from the Auditor’s Office to Jeannie Domeyer and Dave Lahr
so they may present the Agreement to their respective Boards. They will then contact the Board of Supervisors once the Agreement is
signed, and/or if any further changes need to be made.
There being no further business before the Board, Chairperson Helmrichs adjourned the meeting at 3:55 pm.
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Anne Rave, Deputy Auditor
362
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
June 4, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with Madlom and Ries present and Helmrichs
absent. Also present were Dick Foust, Peggy Petlon, Carolyn Wilson, Anthony Bardgett and Carla Becker. Three (3) members of the
media were also present. Jeff Madlom, Vice-Chairperson, called the meeting to order.
Motion made by Ries, second by Madlom and carried to approve the minutes from the May 29, 2012 regular session. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Peggy Petlon to attend the NEI CPC meeting in West Union on June 5, 2012 and the Case Management meeting in Des Moines on June
7, 2012; Peggy Petlon, Linda Burr and Carol Krogmann to attend the Community Life meeting in Independence on June 14, 2012; one
of the DL issuance personnel to attend the drivers school in Cedar Rapids on June 6, 2012; Carolyn Wilson to attend the District 6
meeting in Cedar Rapids on June 20, 2012; and Jeff Madlom, Jerry Ries and Shirley Helmrichs to attend the RTA meeting in Dubuque
on June 6, 2012. All Ayes
Motion made by Ries, second by Madlom and carried to approve the
the amount of $155,087.28 warrant #25085 thru #25213:
Abbe Center
Outpatient
21717.31
ABC Fire Protection Inc
Buildings-Repair/Maint
61.00
Advanced Systems Inc
Stationery/Forms/Supplies 215.35
Alliant Energy
Service
3260.95
Altorfer Inc
Construction/Maint
105.23
American Bar Assn
Dues & Memberships
225.00
Animal Health International Wearing Apparel
18.00
Jody Antrim JDC Works
Park Development
215.00
American Resource Consult Office Equipment
776.00
Bard Materials
Roads
4807.08
Becker Electric LLC
Park Development
154.40
Carla K Becker
Education & Training
13.98
Sandra Bemer
Rent Payments
225.00
Black Hawk-Grundy MH
Outpatient
584.00
Black Hills Energy
Service
201.56
Bodensteiner Implement
Repair/Maint-Const Equip 173.62
R Ried Boom MD
Medical & Health Services 300.00
BP
Fuels
1035.55
Carls Feed & Farm Store Inc Public Education Items
89.35
Carr & Carr Attorneys
Diagnostic Evaluation-Com 592.84
Co Case Mngmnt Service
Data Processing
566.50
Central Iowa Water
Water Use & Sewer
41.44
CenturyLink QCC Business
Telephone Services
26.40
CenturyLink
Telephone Services
420.84
ChemRight Laboratories Inc Engineering Services
1152.00
Clayton Co Sheriff
Legal-Court Related
43.31
D&S Portables Inc
Sanitation Disposal
226.40
Del Co Public Health
Reimbursements
19126.75
Delaware Co Sheriff
Transportation
195.20
Del Co Treasurer
Data Processing
15.00
534.25
DJ Repair
Repair/Maint- Vehicle
Don & Walt LLC
Buildings-Repair/Maint
12326.00
Dyersville Equipment Co
Construction/Maint
4648.04
City of Earlville City Clerks
Utilities
150.00
Eastside Storage
Buildings-Repair/Maint
30.00
ECIA
Demolition
4655.75
Edgewood Auto & Tire LLC
Construction/Maint
146.02
Electronic Engineering
Repair/Maint-Radio Equip 209.48
Tina Elgin
Buildings-Repair/Maint
500.00
ES&S
Ballot Layout/Setup/Print
39.56
Everys Auto & Tire Center
Repair/Maint- Vehicle
29.28
Farm & Home Publishers
Typing/Printing/Binding
683.00
Four Oaks Family & Children Protection/Security
1399.50
Grainger
Safety Items
445.67
Group Services Inc
Insurance
9769.02
Harris Co Clerk
Legal-Court Related
10.00
Hawkeye Comm College
Education & Training
85.00
Heather Andregg
Buildings-Repair/Maint
100.00
Helle Farm Equipment Inc
Construction/Maint
26.99
Robert Helmrich
Grounds & Maint Supplies
48.00
Heritage Printing
Printing Services
131.55
Hopkinton Municipal Utilities Utilities
306.55
City of Hopkinton
Grounds & Maint Supplies
90.00
IA Prison Industries
Custodial Supplies
86.40
Iowa Water Well Association Engineering Services
65.00
IACCVSO Patty Hamann
Dues & Memberships
50.00
IA Co Engineers Assn
Employee Mileage/Subs
55.00
Illowa Culvert &
Steel-Iron-Related Metals 4051.60
ISAC
Education & Training
50.00
IA St Co Treasurers Assn
Stationery/Forms/Supplies
35.14
Claim #4265 for Bohnenkamp-Murdoch Funeral was disallowed until
to disallow claim #4265. All Ayes
following claims for payment, including the June 1, 2012 payroll in
Keltek Inc
Knipper Auto & Tire
Jerry Krogmann
Kuhlman Construction LC
Kuhlman Quarries
Don Lange
John A LeClere
Jill Lewis
Linn Co Treasurer
David Loecke
Linda S Loney-Fangmann
Mail Services LLC
Main Street Market
Main Street Repair
Manchester Press
Manchester Signs LLC
City of Manchester
Maquoketa Valley REC
David W McGraw
Mediacom LLC
Medical Associates Clinic
Mercy Medical Center
Susan M Morris
NE IA Comm Action Corp
Opportunity Village
Palmer Hardware
Penn Center Inc
Phoenix Supply
Precise MRM LLC
Pro Build
Delaware/Dubuque/Jackson
Reliance Telephone Inc
Renaissance Restoration Inc
Rise LTD
Rite Price Office Supply
Dennis Rodamaker
Schaul Housing
Schneider Corporation
Melanie A Schroeder
Scott VanKeppel LLC
Simmons Perrine Moyer et al
Sioux Sales Company
Shelia Smith
Solutions Inc
The Spectrum Network
St Lukes Hospital
Gerald Swift
Taylor Construction Inc
Three Rivers Inc
Uniform Den Inc
Unlimited Services Inc
VISA / Mastercard
Corey Jon Voelker
Walmart Community
Weber Paper Company
Wendy L Weber
West Payment Center
Carolyn A Wilson
Windstream
Zuck Property Maint LLC
a corrected invoice is received.
Repair/Maint- Vehicle
35.13
Repair/Maint- Vehicle
463.53
Rent Payments
275.00
Cover Aggregate/Sand 130249.94
Roads
23279.49
Engineering Services
400.00
Fuels
50.00
Buildings-Repair/Maint
150.00
Medical & Health Services 346.90
Board of Review
440.10
Education & Training
640.00
Postage & Mailing
605.08
Food Prep Services
1736.57
Repair/Maint- Vehicle
35.57
Publications
1086.93
Stationery/Forms/Supplies 120.00
Water Use & Sewer
365.85
Utilities
300.00
Rent Payments
270.00
Data Processing
139.95
Diagnostic Evaluation
373.50
Diagnostic Evaluation
4050.00
Legal-Court Related
20.00
General Transportation
178.75
Work Activity Services
668.28
Repair/Maint-Misc Equip
113.53
RCF
19237.05
Clothing & Dry Goods
44.45
Repair/Maint-Radio Equip 612.64
Buildings-Repair/Maint
40.00
General Transportation
260.00
Telephone Services
300.00
Buildings
37800.00
Sheltered Workshop
128.00
Supplies
345.53
Grounds & Maint Supplies
85.00
Rent Payments
750.00
Continuing Education
111.20
Employee Mileage/Subs
281.24
Repair/Maint-Const Equip 6075.65
Labor Relations Services
924.12
Minor Equip & Hand Tools 270.00
Board of Review
440.10
Data Processing
23227.46
Supported Comm Living
46.24
Diagnostic Evaluation
89.31
Minor Equip & Hand Tools 1500.00
Bridges
48833.88
Fuels
12175.96
Wearing Apparel/Uniform
156.00
Work Activity Services
168.00
Education & Training
2776.73
Rent Payments
200.00
Custodial Supplies
301.69
Custodial Supplies
219.84
Board of Review
440.10
Magazines/Newspaper
198.50
Employee Mileage/Subs
77.40
Telephone Service
2197.49
630.00
Buildings-Repair/Maint
The original motion was amended
Motion made by Ries, second by Madlom and carried to approve the “Application for Approval of Underground Construction on
Delaware County Right-of-Way” for Windstream Communications to bury fiber optic and copper telephone cables along 170th Street
from 220th Ave to 245th Ave and place three (3) equipment cabinets on the north side of 170th St 100 feet west of 245th Ave. Said
construction will be located approximately 2.5 miles south of Greeley in Sections 7, 8 and 9 of Oneida Township. All Ayes
Motion made by Ries, second by Madlom and carried to acknowledge receipt of a new permit application for Miller Custom Hogs, Terry
Miller, in Section 33 of Cascade Township in Dubuque County and the manure management updates as follows: Nick Knepper in
Section 33 of Bremen Township; Kent Keppler, Progressive Pork LC in Section 30 of Richland Township; and Kent Keppler, Progressive
Pork, LC in Section 31 of Richland Township. All Ayes
363
Motion made by Ries, second by Madlom and carried to approve the following updated Investment Policy:
INVESTMENT POLICY
FOR DELAWARE COUNTY
I. INVESTMENT AUTHORITY
A. Description of Funds
The County Governmental and various Agency Funds (hereinafter “the Funds”) are under the direct authority of the
Delaware County Treasurer (hereinafter “County Treasurer”) and contain monies of Delaware County and various
agencies not currently needed for operating expenses.
B. Applicable Law
1. Grant of Authority: Section 12B.10 of the Iowa Code provides that each County Treasurer is responsible
for the investment of funds not needed for operations.
2. Statutorily Permitted Investments and Constraints on Investments:
Section 12B.10 of the Iowa Code specifies which investments are authorized for county funds. Deposits are
governed by Chapter 12C. Furthermore, Section 12B.4 prohibits the County Treasurer from making loans.
C. Fund Management and Oversight
1. Responsible Persons:
The Delaware County Board of Supervisors (hereinafter “the Board”) and the County Treasurer.
a). The County Treasurer shall report, when possible, on a quarterly basis to the Board of Supervisors
as to the monitoring of fund performance, to discuss potential risks to the Funds’ principal or income, to determine
investment strategies and risk and return parameters, and to discuss investment issues. The Treasurer and Board
may include in its deliberations such topics as: economic outlook, portfolio diversifications and maturity structure.
The Board shall also approve financial and investment entities with which the County Treasurer intends to do
business with.
b). The County Treasurer shall conduct all investment duties associated with the Funds. Contracts with
financial or investment entities on behalf of the Funds shall be signed by the County Treasurer.
2. Reporting and Communications:
The County Treasurer shall provide a monthly report to all Board members.
a) Monthly Activity: The report shall disclose all investment balances of the prior month.
b) Summary by Category: The monthly report shall describe the investment portfolio by security
type, issuer, rate of return and maturity.
c) Market Conditions: The report shall summarize recent market conditions and economic
developments and may summarize expected market conditions and economic developments that the
County Treasurer feels may be of interest to the Board.
d) Concerns: The report shall highlight any areas of risk or investment concern and any suggested
revisions to currently employed investment strategies.
3. Policy Review:
The Investment Policy shall be formally reviewed by the Board not more than 60 days prior to the end of the
fiscal year and approved by the Board at the first meeting held at the beginning of each fiscal year beginning
July 1, 2013.
II. INVESTMENT OBJECTIVES
The following investment objectives are consistent with the needs and goals of the Funds.
A. General Objections
1. Safety of Principal:
Safety of principal is the foremost objective of the Funds. Each transaction shall seek to first insure that
capital losses are avoided, whether from erosion of market value or from defaults.
2. Liquidity:
The investment portfolio will remain sufficiently liquid to enable the County and various agencies to meet all
operating requirements that are reasonably anticipated.
3. Income:
The investment portfolio shall be invested with a goal of income to be a fair rate of return, taking into
account the County Treasurer’s investment risk constraints, cash flow characteristics of the Funds, and the
restrictions imposed by State Law.
4. Growth:
Growth shall not be an investment objective of the Funds.
B. Investments Permitted
The following investments are authorized for purchase by the County Treasurer for the Funds:
1. Collateralized time deposits, certificates of deposits, and demand deposits of approved Iowa financial
institutions, with branch office located within Delaware County, Iowa, secured in the manner prescribed by
Iowa Law, must be limited to investments that mature within 397 days.
2. Obligations issued or guaranteed by the United States Government.
3. Obligations issued or guaranteed by agencies or instrumentalities of the United States Government.
4. Collateralized, perfected repurchase agreements that comply with statutory requirements, are documented by
a written agreement, and are delivered to an independent third-party custodian.
5. Investment pools approved by the Board which meet the above investment standards such as I.P.A.I.T.
C. Risk Tolerance/Avoidance
The County Treasurer recognizes that investment risks can result from issuer defaults, market price changes or
conditions leading to temporary illiquidity. The following practices shall be followed to avoid the referenced risks:
1. Institutional Default and Illiquidity Risk – Selection of Banks and Securities Dealers:
a) Broker-Dealer Default: To avoid broker-dealer default risks, the County Treasurer shall only invest
with broker-dealers with whom the County Treasurer has obtained a contract and all transactions shall
be on a delivery-versus payment basis. In addition, it shall be the goal of the County Treasurer to utilize
primary dealers and other qualified dealers within Iowa. Tri-party arrangements shall not be utilized
without the approval of the County Attorney and the Board.
The County Treasurer shall only use broker-dealers which are registered with the U.S. Securities and
Exchange Commission as well as the Securities Division of the State of Iowa. Moreover, the County
Treasurer shall also annually investigate each broker-dealer’s registration and regulatory history through
the State Securities Division.
b) Bank Default: To avoid default risks with banks with which the County Treasurer deposits the Funds
monies, the County Treasurer shall determine, in advance of deposit, that each depository bank in which
monies of the Funds are to be placed is an Approved Depository for the purpose of Chapter 12 C of the
Iowa Code.
2. Market and Transactional Risks – Investment/Trading Practices:
a) There shall be no speculation or swap trading.
3. Exposure to Risk-Diversification of Fund Portfolio:
No investment or trading strategy which risks the total Funds shall be employed. The Funds’ investments shall be
diversified to avoid substantial exposure to any one risk, whether determinable or unforeseen.
III. ADMINISTRATION
A. Custody
All assets of the Funds shall be secured through the use of a third-party custodial institution, or held in the County
Treasurer’s vault. Safekeeping procedures shall be reviewed annually.
364
B.
Settlement
All purchases and sales of investment securities shall be on a delivery-versus-payment basis.
C. Personnel
The County Treasurer shall employ competent, qualified personnel to manage the Funds, and shall create
procedures to assure efficiency and safety in the Funds’ management.
Effective this 4th day of June, 2012.
Delaware County Board of Supervisors
/S/ Jeff Madlom, Vice-Chairperson
/S/ Carolyn A. Wilson, Delaware County Treasurer
Attest: /S/ Carla K. Becker, Delaware County Auditor
All Ayes
The next agenda item was added due to timeliness.
Motion made by Ries, second by Madlom and carried to approve the appointment of Cindy Mormann as Oneida Township Trustee to fill
the vacancy left after the retirement of Marvin Helmrichs and the appointment of Janel Ries as Oneida Township Clerk to fill the
vacancy created when Cindy Mormann accepted the position of trustee. All Ayes
Motion made by Ries, second by Madlom and carried to approve the service contract with EideBailly to assist in the creation of the
eight (8) cost reports for the Case Management and Community Life Programs for the fiscal year ending June 30, 2012 in consideration
of $4,500. All Ayes
Motion made by Ries, second by Madlom and carried to approve the contract for transportation services with Iowa Northland Regional
Council of Governments d/b/a Iowa Northland Regional Transit Commission. This contract is for transportation to workshop services
outside of the jurisdiction of Regional Transit Authority. The contract honors the rates negotiated by counties within their jurisdiction.
All Ayes
Motion made by Ries, second by Madlom and carried to re-issue warrant #21952 in the amount of $387.40 to Data Imaging Supplies,
Inc. The original warrant was issued on January 3, 2012 and has been either lost, misplaced or never received. In its request for reissuance, Data Imaging Supplies, Inc. stated that if the original is found it will not be cashed and returned immediately to the county.
If the original warrant is inadvertently cashed in error, reimbursement will be made to Delaware County. All Ayes
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Clerk of Court’s Monthly Report and Remittance
showing that for the month of May 2012 $847.42 was collected for various fees and surcharges and deposited into the County’s
General Funds. All Ayes
Motion made by Ries, second by Madlom and carried to accept the Recorder’s Monthly Report showing that for the month of May 2012
the following fees were collected and deposited into their respective funds:
General Fund
$10,153.73
Recorder’s Document Management Fund
351.00
351.00
Electronic Transfer Fund
Total Collected
$10,855.73
All Ayes
Motion made by Ries, second by Madlom and carried to approve the Certification of the Financial and Statistical Report for Purchase of
Service Contracts in regards to the Delaware County Targeted Case Management Program. All Ayes
This being the date and time set to receive bids for the Pin Oak Park Road (185th Ave) Paving Project (#LOST-13(02)—73-28) County
Engineer Anthony Bardgett read the following bid aloud:
River City Paving
$205,906.15
Mr. Bardgett stated that this amount is under the estimated cost but would still like the Board to table the awarding until the
June 11, 2012 meeting to allow for closer review. The late start date for this project is October 1, 2012 with 10 working days allocated
for completion.
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the bid from River City Paving for the Pin Oak Park
Road (185th Ave) Paving Project (#LOST-13(02)—73-28) and to table the awarding of said bid until the June 11, 2012 meeting. All
Ayes
Motion made by Ries, second by Madlom and carried to approve the rocking of a portion of Flannagan Rock Road part of which is
adjacent to property owned by Gabriel Anderson. Mr. Bardgett explained that Mr. Anderson has requested that 1300 feet of said
roadway be rocked at the adjacent landowners’ expense. Mr. Bardgett recommended approval. All Ayes
ENGINEER’S REPORT:
X21 Paving Project – The asphalt contractor is expected to start paving the week of June 18.
Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at the May 7, 2012 Board meeting.
X47 Paving Project – The cold-in-place recycling procedure was completed last Friday. The hot mix asphalt is expected to
start once the X21 paving is completed.
Red Schoolhouse Bridge –The contractor is currently working on the abutment substructures this week.
W69 Paving Project – Work is tentatively set to begin on June 25, 2012.
Contract Rock – Rock is being spread east and southeast of Delhi this week.
NEXT MEETING
The next regular session of the Board will be on Monday, June 11, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
Dick Foust commented that since the fire convention is to be held September 5-9, 2012, it would be nice to have the Pin Oak
Park Road Paving Project completed by then. Anthony Bardgett stated that he has no control over when the contractor begins since
the bid specs state a late start date of October 1st, 2012. He can try to encourage the contractor to start earlier, however, he cannot
guarantee anything.
Virginia Sheets asked the Board to give a report on their RTA meeting at the next regular meeting of the Board on June 11th.
There being no further business before the Board, Vice-Chairperson Madlom asked for a motion to adjourn.
Motion made by Ries, second by Madlom and carried to adjourn the meeting at 1:46 pm. All Ayes
These minutes have been read and approved.
/S/ Jeff Madlom, Vice-Chairperson
/S/ Carla K. Becker, Auditor
365
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
June 11, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with Madlom and Ries present and Helmrichs
absent. Also present were Anthony Bardgett, Carla Becker and three (3) members of the media. Jeff Madlom, Vice-Chairperson,
called the meeting to order.
Motion made by Ries, second by Madlom and carried to approve the minutes from the June 4, 2012 regular session. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Courtney Vorwald to attend a juvenile court hearing in Independence on June 18, 2012; Mike Ryan to attend the IEMA and HSEMD
meetings in Johnson County on June 12, 2012 and the Ethanol Safety Seminar in Dubuque County on June 13, 2012; and Anthony
Bardgett and Jerry Ries to attend a deposition hearing in Cedar Rapids on June 13, 2012. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following claims for payment:
Windstream Communications
Telephone Service
All Ayes
$1,157.24
Motion made by Ries, second by Madlom and carried to approve the following “Applications for Approval of Underground Construction
on Delaware County Right-of-Way”:
Maquoketa Valley Electric Cooperative to bury a primary underground cable at the James L. Shover farm. The cable will be
crossing under the highway 500 feet south of 3067 200th Ave approximately ¼ mile north of the intersection of 310th Street and 200th
Ave in Section 15 of Hazel Green Township;
Hopkinton Municipal Utilities to construct an underground electric service from the north side of 310th St southeast of Hopkinton to
31154 283rd Ave (Hopkinton Feed & Grain). The proposed construction will be located approximately ¼ mile east of Hopkinton in
Section 19 of South Fork Township. All Ayes
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the following manure management plan updates:
H & K Farms, LLC in Section 1 of Honey Creek Township; and Scott Ungs in Section 18 of Liberty Township, Dubuque County. All Ayes
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Iowa District Court, First Judicial District Chief
Judge appointment of Melanie Schroeder as the Patient Advocate for the Mentally Ill for FY 2012-13. Effective July 1, 2012 she shall
be compensated at the rate of $25.37 per hour through June 30, 2013 and shall be reimbursed for mileage at the statutory rate set for
State employees or the rate set by Delaware County for those persons employed by the county, whichever is greater. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following amended appropriations resolution for FY 2011-12:
APPROPRIATIONS RESOLUTION
FY 2011/2012
WHEREAS, it is desired to make appropriations for each of the different county officers and departments for the fiscal year
beginning July 1, 2011, in accordance with Section 331.434, Subsection 6, of the Code of Iowa,
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Delaware County, Iowa, as follows:
Section 1. The amounts itemized by fund and by department or office on the following schedule are hereby appropriated
from the resources of each fund so itemized, the department or office listed in the first column on the same line of the schedule.
Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the
appropriations authorized under Section 1 shall constitute authorization for the department or officer listed to make expenditures or
incur obligations from the itemized fund, effective June 11, 2012.
Section 3. In accordance with Section 331.437, Code of Iowa, no department or county official shall expend or contract to
expend any money or incur any liability, or enter into any contract which by its terms involves the expenditure of money for any
purpose in excess of the amounts appropriated pursuant to this resolution.
Section 4. If at any time during the 2011/2012 budget year the Auditor shall ascertain that the available resources of a
fund for that year will be less than said fund’s total appropriations, she shall immediately so inform the Board and recommend
appropriate corrective action.
Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which
account shall indicate the amount of the appropriation, the amounts charged thereto, and the unencumbered balance. The Auditor
shall report the status of such accounts to the applicable departments and offices monthly, during the 2011/2012 budget year.
Section 6. All appropriations authorized pursuant to this resolution lapse at the close of the business day on June 30, 2012.
The 2011/2012 fiscal year budget appropriated and accounted for by department and fund is as follows:
General
General
MH/DD
Rural
Secondary
Department
Basic
Supple.
Fund
Services
Road
Other
Total__
Supervisors
787,343
520,389
234,330
1,542,062
Auditor
178,652
281,610
460,262
Treasurer
284,602
59,956
344,558
Attorney
210,251
23,334
233,585
Sheriff
1,606,290
194,812
11,766
1,812,868
Clerk of Court
49,600
49,600
Recorder
184,304
37,329
10,000
231,633
Community Services
194,493
8,170
34,000
236,663
County Engineer
6,325,728
6,325,728
Veteran Affairs
98,835
8,870
107,705
Conservation
437,161
37,329
60,655
535,145
Local Health
127,500
127,500
Weed Commissioner
13,250
13,250
Human Services
28,300
60,000
88,300
County Farm
30,400
30,400
Medical Examiner
35,000
35,000
Fairgrounds
37,000
37,000
County Services
132,637
18,555
85,008
236,200
County Library
67,954
67,954
Historical Society
10,515
10,515
Mental Health
3,177,493
3,177,493
Non-departmental
72,313
72,313
Totals
$4,383,283
$1,299,954
$3,177,493
$400,542
$6,325,728
$188,734
$15,775,734
Dated this 11th day of June, 2012.
Delaware County Board of Supervisors
Attest:
/S/ Jeff Madlom, Vice-Chairperson
/S/ Carla K. Becker, Auditor
All Ayes
366
Motion made by Ries, second by Madlom and carried to approve the Class C Liquor License Renewal Application for Nancy Jo Tjaden,
d/b/a The Pizza Place, located at 26166 208th Ave in Delhi, Iowa. Effective June 13, 2012, this is a twelve (12) month license with
Sunday sales privileges. All Ayes
Motion made by Ries, second by Madlom and carried to approve the Authorization to Proceed for the GIS Professional Services
Agreement with Schneider Corp. The agreement covers the period from July 1, 2012 through June 30, 2013 and is an enhancement of
the agreement that was originally signed in June, 2006. The total annual fee of $40,000.00 will be split equally with the County
Assessor’s Office and includes unlimited phone support, onsite consulting one day each month, all software maintenance for site
license of Geogear editor, navigator and agland software as well as twelve (12) additional hours for GIS consulting related to special
projects or tasks. All Ayes
Motion made by Ries, second
June 18, 2012
June 25, 2012
July 2, 2012
July 16, 2012
All Ayes
by Madlom and carried to deviate from the normal schedule for the payment of claims as follows:
regular claims payment date
ADD - claims payment date added to schedule
regular claims payment date – DELETE from schedule
regular claims payment date
Motion made by Ries, second by Madlom and carried to acknowledge receipt of the resignation of Carol Pins as an employee of
Delaware County’s Community Life Program. Her last day of employment with the county will be June 23, 2012. The Board thanked
Ms. Pins for her service to Delaware County. All Ayes
Motion made by Ries, second by Madlom and carried to approve increasing the credit card limit for the Delaware County Community
Services Department from $2,000.00 to $3,500.00 effective immediately. All Ayes
Motion made by Ries, second by Madlom and carried to acknowledge receipt of Donald R. McNamara’s letter of retirement as a
maintainer with the Secondary Roads Department effective July 11, 2012. The Board thanked Mr. McNamara for his service. All Ayes
Motion made by Ries, second by Madlom and carried to award the bid for the Pin Oak Road Paving Project (tabled from the June 4,
2012 meeting) to River City Paving in consideration of its low bid of $205,906.15. This will be a Local Option Sales Tax Project
consisting of paving .82 miles of roadway with 4” thick asphalt. The late start date for said project is October 1, 2012 with 10 working
days allocated for completion. All Ayes
ENGINEER’S REPORT:
X21 Paving Project – The contractor will be working on milling the transition sections this week. It is now anticipated that
paving will not begin until the X47 project is completed.
Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at the May 7, 2012 Board meeting.
X47 Paving Project – The contractor will be working on milling the transition sections this week. Paving is expected to
begin Monday, June 18, 2012.
Red Schoolhouse Bridge –The contractor will be working on the abutment substructure and building forms for the deck
this week.
W69 Paving Project – Work is expected to begin on June 25, 2012.
218th Street Bridge – A preconstruction meeting was held last week with the contractor. They are anticipating starting on
the bridge June 25, 2012.
Contract Rock – The contractor will be finishing the territory around Hopkinton this week and will be moving to the area
west of Hopkinton.
NEXT MEETING
The next regular session of the Board will be on Monday, June 18, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
Supervisor Ries stated that the process for going into debt for the restoration of the Lake Delhi Dam and spillway will be
beginning soon.
There being no further business before the Board, Vice-Chairperson Madlom asked for a motion to adjourn.
Motion made by Ries, second by Madlom and carried to adjourn the meeting at 1:37 pm. All Ayes
These minutes have been read and approved.
/S/ Jeff Madlom, Vice-Chairperson
/S/ Carla K. Becker, Auditor
NOTE: For minutes from the June 11, 2012 Primary Election Canvass, please see page 373.
367
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
June 18, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Anthony Bardgett, Carla Becker and three (3) members of the media. Shirley Helmrichs, Chairperson, called the meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the June 11, 2012 regular session. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings:
Peggy Petlon, Jerry Ries and Jeff Madlom to attend the June 20, 2012 District 6 Legislative meeting in Cedar Rapids; Peggy Petlon and
Jerry Ries to attend the NEI CPC meeting in West Union on June 21, 2012; Jeff Madlom and Shirley Helmrichs to attend the ECIA
meeting in Dubuque on June 20, 2012; retroactively for Anthony Bardgett and Pat Oberbroeckling to attend a meeting at Altorfer in
Cedar Rapids on June 13, 2012; and Anthony Bardgett, Jeff Madlom, Jerry Ries and Pat Oberbroeckling to attend a presentation at
Altorfer on June 21, 2012 in Cedar Rapids. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following resolution regarding the 2011-2012 appropriations:
APPROPRIATIONS RESOLUTION
FY 2011/2012
WHEREAS, it is desired to make appropriations for each of the different county officers and departments for the fiscal year
beginning July 1, 2011, in accordance with Section 331.434, Subsection 6, of the Code of Iowa,
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Delaware County, Iowa, as follows:
Section 1. The amounts itemized by fund and by department or office on the following schedule are hereby appropriated
from the resources of each fund so itemized, the department or office listed in the first column on the same line of the schedule.
Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the
appropriations authorized under Section 1 shall constitute authorization for the department or officer listed to make expenditures or
incur obligations from the itemized fund, effective June 18, 2012.
Section 3. In accordance with Section 331.437, Code of Iowa, no department or county official shall expend or contract to
expend any money or incur any liability, or enter into any contract which by its terms involves the expenditure of money for any
purpose in excess of the amounts appropriated pursuant to this resolution.
Section 4. If at any time during the 2011/2012 budget year the Auditor shall ascertain that the available resources of a
fund for that year will be less than said fund’s total appropriations, she shall immediately so inform the Board and recommend
appropriate corrective action.
Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which
account shall indicate the amount of the appropriation, the amounts charged thereto, and the unencumbered balance. The Auditor
shall report the status of such accounts to the applicable departments and offices monthly, during the 2011/2012 budget year.
Section 6. All appropriations authorized pursuant to this resolution lapse at the close of the business day on June 30, 2012.
The 2011/2012 fiscal year budget appropriated and accounted for by department and fund is as follows:
General
General
MH/DD
Rural
Secondary
Department
Basic
Supple.
Fund
Services
Road
Other
Total__
Supervisors
787,343
520,389
239,330
1,547,062
Auditor
178,652
281,610
460,262
Treasurer
284,602
59,956
344,558
Attorney
210,251
23,334
233,585
Sheriff
1,606,290
194,812
11,766
1,812,868
Clerk of Court
49,600
49,600
Recorder
184,304
37,329
10,000
231,633
Community Services
194,493
8,170
34,000
236,663
County Engineer
6,325,728
6,325,728
Veteran Affairs
98,835
8,870
107,705
Conservation
437,161
37,329
60,655
535,145
Local Health
127,500
127,500
Weed Commissioner
13,250
13,250
Human Services
28,300
60,000
88,300
County Farm
30,400
30,400
Medical Examiner
35,000
35,000
Fairgrounds
37,000
37,000
County Services
132,637
18,555
80,008
231,200
County Library
67,954
67,954
Historical Society
10,515
10,515
Mental Health
3,177,493
3,177,493
Non-departmental
72,313
72,313
Totals
$4,383,283
$1,299,954
$3,177,493
$400,542
$6,325,728
$188,734
$15,775,734
Dated this 18th day of June, 2012.
Delaware County Board of Supervisors
Attest:
/S/ Jeff Madlom, Vice-Chairperson
/S/ Carla K. Becker, Auditor
The appropriations change was made to transfer $5,000 of appropriations in service area six (6) in the Rural Services Fund from the
County Services Department to the Board of Supervisors in order to pay for the demolitions associated with the 2010 flood. Bids for
this project came in higher than expected due to the properties having evolved into RACOM demos. All Ayes
Motion made by Ries, second by Madlom and carried to approve the
in the amount of $167,756.67 warrant #25396 thru #25584:
Accent Laser Services Inc
Stationery/Forms/Off Supp 89.95
Advanced Business Systems Postage & Mailing
3069.90
Advanced Systems Inc
Maint-Off Equip/Furniture 416.77
Advancement Services
Work Activity Services
1365.00
Alliant Energy
Service
1110.67
Altorfer Inc
Repair/Maint- Vehicle
3053.90
American Institutional Spply Clothing & Dry Goods
91.59
Emma L Amling
Election Official
55.50
Marlene L Andersen
Election Official
7.77
Area Payee Services
Representative Payee
37.00
Janet A Arjes
Election Official
47.73
Sharon K Bacon
Election Official
48.28
Bard Materials
Roads
2931.12
Barron Motor Supply
Construction/Maint
37.25
Becker Electric LLC
Repair/Maint-Fixed Equip
558.48
Carla K Becker
Employee Mileage/Subs
13.87
Patricia Becker
Election Official
22.20
Best Cleaners
Cleaning Uniforms/mops
925.25
following claims for payment, including the June 15, 2012 payroll
Bi-County Disposal Inc
Black Hawk-Grundy MH
Black Hills Energy
Bob Stephen Motors Inc
Bohnenkamp-Murdoch
BOSS
Carpenter Uniform Co
County Case Management
Cedar Valley Ranch Inc
City Laundering Co
Robert H Clemen
Karen M Cook
Counseling/Assessment
Country Ridge Apartments
Janis E Creveling
D&S Portables Inc
Karen S Dabroski
Data Imaging Supplies Inc
Sanitation Disposal
Outpatient
Natural -LP Gas-Fuel Oil
Repair/Maint- Vehicle
Funeral Services
Stationery/Forms/Off Supp
Wearing Apparel/Uniform
Education & Training
RCF
Buildings-Repair/Maint
Election Official
Election Official
Medical & Health Services
Rent Payments
Election Official
Sanitation Disposal
Election Official
Office Equipment
139.75
132.00
213.10
902.81
1500.00
45.75
200.97
500.00
3148.36
182.07
24.42
24.42
255.00
457.00
5.55
1111.03
25.53
389.18
368
Patricia A Dede
Del Clay Impl Co Inc
Delaware Co Economic Devel
Delaware Co EM
Leader Publications
Del Co Public Health
Delaware Co Sheriff
Delaware County Soil/Water
Delaware Co Solid Waste
Delhi Lumber
Donna J DeShaw
Diamond Mowers Inc
Dicks Petroleum Company
Don & Walt LLC
Dons Truck Sales Inc
Joan M Drees
Dyersville Commercial
Ed Stivers Ford Lincoln Inc
Edgewood Auto & Tire LLC
Ed's Lawn Care/Snow
Gretchen A Eibey
Eide Bailly LLP
Dorothy M Elgin
Tina Elgin
Emeritus at Silver Pines
Rita M Engelken
Environmental Management
ESRI
Farm & Home Publishers
Janet K Fischer
April Fisher
Four Oaks Family/Children
G&G Living Centers Inc
Gaffney Quarries Inc
Gierke Robinson Co
Garlyn R Glanz
Goodwill Industries
Janice M Grundmeyer
Judith A Gudenkauf
Suzann A Guthrie
Julia L Hackbarth
Leola K Harris
Hausers Water Systems Inc
Hawkeye Community College
Heather Andregg
Diana K Helle
Heritage Printing
Hillcrest Community MH
Hillcrest Family Services
City of Hopkinton
Houlihan Sanitation Service
Hovden Oil Inc
IA Assn of Comm Providers
IA Division of Labor Services
IA Prison Industries
IA Secretary of State Notary
IDALS - Apiary Program
IOWWA--EIN# 42-1483264
ISAC
Iowa State Co Treasurers
Carol Jebens
John Deere Financial
Gary Johnson
Mary K Kaiser
KDST
Leon Kelchen
Keltek Inc
Darla S Kimmerle
Joseph Koopman
Carol A Kremer
Lahr Repair Inc
Lechtenberg Janitorial
John A LeClere
All Ayes
Election Official
17.76
Repair/Maint-Const Equip
56.35
Contrib-Other Govt
9375.00
Contrib-Other Govt
50000.00
Off Publication/Legal Not
404.93
Refunds /Reimburse
10275.94
Transportation
796.05
Agric/Hort Services
2500.00
Sanitation Disposal
4091.10
Wood & Lumber
522.40
Election Official
11.10
Construction/Maint
891.15
Lubricants
766.63
Repair/Maint-Misc Equip 1374.86
Construction/Maint
447.76
Election Official
21.09
Official Publication
555.38
Motor Vehicle
40817.00
Repair/Maint-Const Equip 228.53
Buildings-Repair/Maint
540.00
Election Official
6.66
Acct/Audit/Clerical
800.00
Election Official
16.65
Buildings-Repair/Maint
500.00
RCF
2419.97
Election Official
8.88
2010 Flood Demolitions 87414.00
Data Processing
1935.00
Typing/Printing/Binding
683.00
Election Official
107.75
Custodial Supplies
168.75
Protection/Security
1446.15
Sheltered Workshop
912.80
Roads
2417.52
Construction/Maint
121.00
Postage & Mailing
19.85
Community Living
62.30
Election Official
33.30
Election Official
21.09
Election Official
55.50
Employee Mileage/Subs
32.19
Election Official
38.85
Water Use & Sewer
66.00
Education & Training
85.00
100.00
Buildings-Repair/Maint
Election Official
14.43
Printing Services
227.44
Outpatient
604.00
Supported Comm Living
388.00
Grounds & Maint Supplies
45.00
Sanitation Disposal
348.50
Lubricants
5970.57
Education & Training
15.00
Repair/Maint-Misc Equip
25.00
Traffic & St Sign
3332.35
Stationery/Forms/Off Supp 60.00
Agric/Hort Services
82.68
Education & Training
125.00
Education & Training
100.00
Dues
325.00
Election Official
22.20
Minor Equip & Hand Tools 645.81
Rent Payments
550.00
Election Official
73.81
Education & Training
140.00
Grounds & Maint Supplies
24.00
Radio/Communications
5110.00
Election Official
36.07
Rent Payments
200.00
Election Official
39.96
Repair/Maint-Const Equip 437.50
Custodial Supplies
185.20
Fuels
42.20
Lenox Acres Inc
Jill Lewis
Susan F Luensmann
Main Street Market
Main Street Repair
Manchester Press
Manchester Signs LLC
City of Manchester
Maquoketa Valley REC
Martin Equip of IA IL Inc
Matt Parrott & Sons
McDowell Truck/Auto Repair
Marian V McGrane
Rita McGrane
Paul Mesch
Donaline K Mitts
Monkeytown
Monticello Express
NE Iowa Telephone
Lois Y Nightingale
N Iowa Juvenile Detention
OfficeMax Incorporated
Pakor Inc
Palmer Hardware
Janet L Phelps
Prairie View Management
Pro Build
Racom Corp
Radio Communications
Reliance Telephone Inc
Allen L Remling
Karen C Ries
Rebecca S Ries
Rise LTD
Rite Price Office Supply
Dennis Rodamaker
Runde Auto Group
Michael K Ryan
Schaul Housing
Valda R Schaul
Schneider Corporation
Lois J Schwendinger
Scott VanKeppel LLC
Melissa J Sheppard
Silveredge Cooperative
Sioux Sales Company
Solutions Inc
The Spectrum Network
St Marks Parish Center
Standard Auto Parts LLC
Shirley M Starr
Super Wash Car Wash
Sandra L Swanson
Taylor Construction Inc
Three Rivers Inc
Titan Machinery
Uniform Den Inc
United Clinical Laboratories
Unlimited Services Inc
US Cellular
Visiting Nurse Association
Donald F VonHandorf
Weber Paper Company
Blue Cross & Blue Shield
FE Welterlen Motors Inc
Julie M Wessel
Sandra J White
Widner Drug & Gift
Jennifer L Willenbring
Windstream
Frank Zahn
Judy Zehr
Rent Payments
200.00
Buildings-Repair/Maint
150.00
Election Official
25.53
Food Prep Services
1189.33
Repair/Maint- Vehicle
35.57
Publications
348.30
Park Development
5.00
Utilities
196.82
Electrical Power
2512.12
Construction/Maint
992.72
Stationery/Forms/Off Supp 28.07
Repair/Maint-Misc Equip
99.38
Election Official
16.65
Supervised Living
400.00
Buildings-Repair/Maint
815.00
Election Official
22.20
Supplies
437.31
Stationery/Forms/Off Supp 258.00
Repair/Maint-Misc Equip
283.93
Election Official
22.20
Protection/Security
2000.00
Custodial Supplies
445.36
Stationery/Forms/Off Supp 422.01
Repair/Maint-Misc Equip
517.63
Election Official
69.37
RCF
3087.84
Wood & Lumber
357.15
Repair/Maint-Radio Equip 4511.55
Radio/Communications
11950.00
Telephone Services
400.00
Election Official
11.10
Election Official
45.51
Election Official
51.06
Sheltered Workshop
153.60
Supplies
1531.45
Grounds & Maint Supplies
85.00
Repair/Maint- Vehicle
115.85
Fuels
39.40
Rent Payments
200.00
Election Official
30.52
Data Processing
1500.00
Election Official
22.75
Construction/Maint
406.12
Election Official
24.42
Fuels
3020.75
Other
261.70
Data Processing
3274.53
Supported Comm Living
138.72
Rental-Polling Places
40.00
Construction & Maint
442.26
Election Official
30.52
Repair/Maint- Vehicle
250.00
Election Official
15.54
Bridges
28511.03
Assessor-Car Expense
16665.61
Construction/Maint
603.53
Apparel & Uniform
288.77
Medical & Lab Supplies
15.49
General Transportation
1095.00
Telephone Services
1828.03
82.25
Representative Payee
Election Official
27.75
Custodial Supplies
183.16
Insurance
4953.02
Repair/Maint- Vehicle
34.45
Election Official
27.75
Election Official
50.50
Prescription Medicine
9.10
Election Official
35.52
Telephone Service
307.89
Plumbing Repair/Maint
210.25
Election Official
49.95
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” submitted for approval.
Motion made by Ries, second by Madlom and carried to acknowledge receipt of a manure management plan update from Ralph
Nieman in Section 28 of Oneida Township. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following 28E agreement with the City of Manchester regarding
the Communications Center:
COMMUNICATIONS CENTER AGREEMENT
THIS AGREEMENT, by and between the City of Manchester, Delaware County, Iowa, hereinafter referred to as “City”, and
Delaware County, Iowa, hereinafter referred to as “County”,
IT IS HEREBY AGREED as follows:
1. This agreement is entered into pursuant to Chapter 28E.4 of the Iowa Code providing for agreements between public
agencies for joint or cooperative action.
2. TERM. This agreement shall terminate on June 30, 2015.
3. PURPOSE. This agreement is entered into to allow the parties to provide for efficient and appropriate emergency and law
enforcement communications throughout Delaware County.
369
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
SERVICES PROVIDED. The City shall furnish and pay for radio operator service 24-hours a day, seven days a week, for
operation of radio units located in the Manchester Police Department, also known as the Delaware County Communications
Center, in the City of Manchester, Iowa. The radio communications service provided by the radio operators referred to
herein shall be available to and for the benefit of law enforcement and related emergency services provided by various
agencies throughout Delaware County.
EQUIPMENT AND FACILITIES. The City shall, subject to the other provisions set forth herein, provide for the physical
facility used to house and operate communications center equipment and services that are the subject of this agreement.
COMMUNICATIONS CENTER EQUIPMENT. The parties acknowledge that the Delaware County 911 Commission has
purchased and retains ownership of certain property used at the Communications Center. The Delaware County E-911
Commission shall remain fully responsible for maintenance costs of such equipment.
FINANCIAL OBLIGATIONS OF THE PARTIES.
a. RADIO OPERATORS. Costs incurred by City for providing radio operator service as set forth herein shall include
but not be limited to salary, workers compensation insurance, employer contribution for Social Security, IPERS,
and other insurance and unemployment charges. The County shall reimburse the City for 60 percent of such
costs.
b. GENERAL OPERATIONS. All costs for operation and maintenance for the Communications Center (including
but not limited to utilities, supplies, labor and insurance) which are not specifically allocated by this agreement
shall be split by the following ratio, City forty percent and County sixty percent. Such costs shall first be paid by
the City and the County shall, within 30-days of receiving a statement, reimburse the City for expenses under this
agreement. The County may, subject to approval by the City, pay expenses directly to a supplier or service
company.
c. GENERAL COMMUNICATIONS EQUIPMENT. Except for equipment purchased by the Delaware County E-911
Commission, all costs for maintenance, repairing or replacing equipment used for operation of this facility shall be
split between the City (40%) and County (60%).
d. INSURANCE COSTS. The City and County shall each be responsible for sharing in the costs for obtaining
insurance on equipment used by the Communications Center which is not owned and insured by the Delaware
County E-911 Commission. The County shall reimburse the City 60% of said costs.
e. TELEPHONE SERVICE COSTS. The City shall pay Windstream or its successors and assigns providing telephone
service to citizens and businesses in Delaware County, for its service charges on the leased lines to the west side
water tower, antennas and radios, said antennas and radios being available to and for the benefit of the entire
county pursuant to this agreement. The County shall reimburse the City for sixty percent of such costs.
f. MANNER OF PAYMENT. Payments to be made by the County to reimburse City pursuant to the terms of this
agreement shall be paid at least quarterly, upon proper presentation of a claim by the City.
NO ENTITY CREATED. This agreement shall not be deemed to establish a separate legal entity.
MANAGEMENT. The Chief of Police for the City of Manchester, Iowa, shall be responsible for operation of the
Communications Center as set forth herein.
OWNERSHIP. All property and equipment used or purchased pursuant to this agreement shall remain jointly owned in
undivided equal shares by County and City.
FILING. A copy of this agreement shall be filed with the Secretary of State and recorded with the Delaware County
Recorder.
DISPOSITION OF EQUIPMENT UPON TERMINATION OF AGREEMENT. In the event this agreement between City
and County is not renewed, all jointly-held assets shall be sold in a commercially reasonable manner and the net proceeds of
such sale divided with sixty percent going to the County and forty percent returning to the City.
TERMINATION OF AGREEMENT. The duration of the agreement shall be three (3) years commencing on July 1, 2012
unless action is taken to withdraw or dissolve the agreement as herein stated:
a.
The governing body of the Party shall adopt a resolution to withdraw from the agreement.
b.
A certified copy of such resolution shall be filed with the City Clerk of Manchester and shall be postmarked no less
than one (1) year prior to the anniversary date of this agreement.
c.
A certified copy of such resolution shall be mailed to all other parties to the agreement at such address as
specified by each party herein, and shall be postmarked no less than 1 year prior to the anniversary date of this agreement.
d.
In the event of termination of this Agreement, County shall assume and hold City harmless for provision of
dispatch services previously provided to communities as set forth on Exhibit “A”.
CITY OF MANCHESTER
COMMUNICATIONS CENTER
ACCOUNT NUMBER
Exhibit A
DESCRIPTION
FY
2011/12
RE-ESTIMATED
FY
2012/13
BUDGET
FY
2013/14
BUDGET
FY
2014/15
BUDGET
$138,359
$138,359
$181,613
$181,613
$187,451
$187,451
$195,939
$195,939
$198,714
$6,096
$15,668
$16,528
$24,300
$2,795
$400
$212,033
$6,287
$16,702
$18,928
$27,215
$4,658
$400
$219,454
$6,507
$17,286
$19,591
$30,481
$4,891
$400
$227,135
$6,735
$17,891
$20,277
$34,138
$5,135
$ 400
$200
$1,000
$1,000
$500
$200
$1,000
$1,000
$500
$200
$1,000
$1,000
$500
$200
$1,000
$1,000
$500
$500
$500
$500
$500
$500
$1,200
$400
$1,500
$728
$1,400
$5,200
$500
$1,200
$400
$1,500
$865
$500
$5,200
$500
$1,200
$400
$1,500
$908
$
$3,000
$500
$1,200
$400
$1,500
$954
$1,000
$3,000
REVENUES
001-4-1015-2-44650
DEL CO DISPATCH
CONTRACT
TOTAL REVENUES
EXPENDITURES
001-6-1015-601000
001-6-1015-604000
001-6-1015-611000
001-6-1015-613000
001-6-1015-615000
001-6-1015-616000
001-6-1015-618000
001-6-1015-621000
001-6-1015-623000
001-6-1015-624000
001-6-1015-631000
001-6-1015-634000
001-6-1015-635000
001-6-1015-637300
001-6-1015-637500
001-6-1015-637600
001-6-1015-640800
001-6-1015-641100
001-6-1015-641500
DISPATCH SALARIES
OVERTIME
FICA
IPERS
GROUP INSURANCE
WORK COMP
UNIFORM ALLOWANCE
DUES, MEMBERSHIPS,
SUBSCRIPTIONS
TRAINING
TRAVEL & CONFERENCE
BUILDING & GROUNDS
TYPEWRITER/COMPUTER
MAINTENANCE
EQUIP REPAIR &
MAINTENANCE
TELEPHONE
HEATING FUEL
ELECTRICITY
GENERAL INSURANCE
ATTORNEY FEES
EQUIPMENT RENTAL
370
001-6-1015-650600
001-6-1015-650700
001-6-1015-650800
001-6-1015-672300
TELETYPE
OFFICE SUPPLIES
OPERATING SUPPLIES
POSTAGE
CAPITAL EXPENDITURES
TOTAL EXPENDITURES
$1,000
$1,000
$100
$1,000
$1,000
$1,000
$ 100
$1,000
$1,000
$1,000
$100
$1,000
$281,729
$302,688
$ 312,418
CITY OF MANCHESTER, IOWA
BY: Milt L. Kramer, Mayor
BY: Erin Rempe, City Clerk
DELAWARE COUNTY, IOWA
BY: /S/ Shirley E. Helmrichs, Chairperson,
Board of Supervisors
BY: /S/ Carla Becker, County Auditor
All Ayes
Motion made by Ries, second by Madlom and carried to approve the following wages to be paid in FY 2012-13:
WAGES TO BE SET FOR 2012/2013
SHERIFF’S DEPARTMENT
SALARY
PER HOUR
OVERTIME
Eric Brooks, Chief Deputy
$ 51,831.52
$ 24.92
$ 37.38
Casey Snyder, Investigator/Deputy
$ 51,042.42
$ 24.54
$ 36.81
Bonney Jo Amsden, Deputy
$ 51,042.42
$ 24.54
$ 36.81
Travis Hemesath, Deputy
$ 50,060.84
$ 24.07
$ 35.10
Brian Hillebrand, Deputy
$ 50,060.84
$ 24.07
$ 35.10
Eric Holub, Deputy
$ 51,042.42
$ 24.54
$ 36.81
Matthew Menard, Deputy
$ 50,060.84
$ 24.07
$ 36.10
01/06/2013
$ 51,042.42
$ 24.54
$ 36.81
Jill Rahe, Deputy
$ 51,042.42
$ 24.54
$ 36.81
Keith Rowley, Deputy
$ 51,042.42
$ 24.54
$ 36.81
Lucas Thomsen, Deputy
$ 51,042.42
$ 24.54
$ 36.81
Michael Wilson, Deputy
$ 51,042.42
$ 24.54
$ 36.81
Judy Lee, Office Manager
$ 38,981.28
$ 18.74
$ 28.11
JAILERS
Margaret M. Norem, Ft Jailer
$ 28,600.00
$ 13.75
$ 20.62
JoEtte Orcutt, Ft Jailer
$ 28,600.00
$ 13.75
$ 20.62
Lynn Brunsman, Ft Jailer
$ 12.38
$ 18.57
12/11/2012
$ 13.06
$ 19.59
06/11/2013
$ 13.75
$ 20.62
Susan Collins, Pt Jailer
$ 13.75
$ 20.62
Glenn Nystel, Pt Jailer
$ 13.75
$ 20.62
Ken Rion, Pt Jailer
$ 13.75
$ 20.62
AUDITOR’S OFFICE
Julie Hackbarth, Deputy
$ 37,961.00
Monica Heiserman, Deputy
$ 42,167.00
Peggy Hildebrand, Deputy
$ 33,500.00
Anne Rave, Deputy
$ 37,961.00
RECORDER’S OFFICE
Marsha Mescher, Deputy
$ 42,167.00
Daneen Schindler, Deputy
$ 41,640.00
TREASURER’S OFFICE
Michele Africa, Deputy
$ 39,004.00
Karol Johnson, Deputy
$ 40,585.00
Pam Klein, Deputy
$ 42,167.00
Barb Robinson, Deputy
$ 42,167.00
Temporary Pt-time
Judy Zehr
$ 11.50
COUNTY ATTORNEY
Kathy Hauschild, Office Manager
$ 38,698.00
Courtney Vorwald, Pt Assistant Co Atty
$ 27,453.00
COURTHOUSE MAINTENANCE
Dave Timmer, Custodian
$ 14.07
COUNTY SERVICES
Norman Wellman, County Serv Director
$ 51,891.00
Dennis Lyons, Sanitation
$ 37,057.00
Mike Ryan, Emergency Management
$ 39,395.00
Communication Dispatchers
$ 11.50
COMMUNITY SERVICES
Peggy Petlon, CPC Director/VA/GA
$ 55,567.00
Sandy Ahrens, GA/VA Admin. Assistant
$ 34,256.00
Carolyn Becker, Case Mgr/Social Worker
$ 38,511.00
Linda Burr, Community Life Supervisor
$ 37,087.00
Kim Gehling, Targeted Case Manager
$ 45,328.00
Michael Motto, Case Manager
$ 34,738.00
Laura Schuman, Case Manager
$ 40,620.00
Carol Krogmann, Office Manager
$ 28,884.00
Katie McCusker, Office Manager/CPC Assist
$ 32,699.00
Sarah Feldmann, Community Life
$ 9.48
Autumn Halweg, Community Life
$ 9.27
Raylynn Lee, Pt Case Manger
$ 17.08
Carol Pins, Community Life
$ 10.06
Sheri Weber, Community Life
$ 12.17
Stacy Wessels, Community Life
$ 12.46
Winter
SECONDARY ROADS DEPT
Summer
Anthony Bardgett, Engineer
$89,814/Annually
Brad Burger, Land Surveyor
$24.21
N/A
Douglas Bush, Equipment Operator
$20.08
$20.08
Eugene Carpenter, Equipment Operator
$20.08
$20.08
Craig Davis, Assistant to the Engineer
$27.85
N/A
$1,000
$1,000
$100
$1,000
$326,565
371
Dean W. Dempster, Maintenance Person
Christopher Deutmeyer, Maintenance Person
James Diers, Sign Man
Dennis Dugan, Equipment Operator
Ronald Dzaboff, Maintainer Operator
Brett Fessler, Maintenance Person
Shawn Foster, Maintenance Person
Lonnie Fry, Maintainer Operator
Randall Gudenkauf, Maintenance Person
Mike Hageman, Maintenance Person
Christopher Hucker, Maintainer Operator
Eric Klaren, Maintenance Person
Casey Langel, Equipment Operator
Richard Langel, Equipment Operator
Donald McNamara, Maintainer Operator
Steve Naber, Maintenance Person
Stephen Novak, Maintainer Operator
Patrick Oberbroeckling, Foreman
Gerald Petlon, Mechanic
Linda Schaul, Office Manager
Mark Thole, Maintainer Operator
Ronald Thole, Maintenance Person
David Tibbott, Head Mechanic
Arthur Wickman, Maintainer Operator
Michael Wilhelm, Maintainer Operator
Jeff Harris, Seasonal Roadside Mower
Kyle Sullivan, Seasonal
Paul Moorhouse, Seasonal
Bryan Hansen, Seasonal
All Ayes
$19.92
$19.92
$19.92
$20.08
$19.92
$19.92
$17.93
$19.92
$19.92
$19.92
$19.92
$19.92
$19.08
$20.08
$19.92
$19.92
$19.92
$27.85
$20.10
$21.25
$19.92
$19.92
$20.56
$19.92
$19.92
$10.00
$8.50
$8.50
$8.50
$20.08
$20.08
$20.08
$20.08
$20.08
$20.08
$18.07
$20.08
$20.08
$20.08
$20.08
$20.08
$19.08
$20.08
$20.08
$20.08
$20.08
N/A
N/A
N/A
$20.08
$20.08
N/A
$20.08
$20.08
Motion made by Madlom, second by Ries and carried to approve the following resolution regarding a detour:
RESOLUTION FOR USE OF DELAWARE COUNTY
ROADS FOR TRAFFIC DETOUR
WHEREAS, the Colesburg Commercial Club requests the closure of Delaware County road X3C, between Iowa Highway 3
and Delaware/Clayton County line, from 2:00 p.m. to 3:00 p.m. on July 4, 2012 due to their 4 th of July annual parade, and
WHEREAS, the Colesburg Commercial Club request the use of Delaware County roads to detour traffic between said times,
and
WHEREAS, the Colesburg Commercial Club will provide all necessary traffic control devices and law enforcement to direct
traffic during the parade route,
NOW THEREFORE BE IT RESOLVED that the Delaware County Board of Supervisors has approved the Colesburg
Commercial Club’s detour plan:
Beginning at the intersection of Delaware County road X3C and Clayton County road 400th Street and continuing west
approximately one and a half miles to 290th avenue, then turning south on 290th avenue to Iowa Highway 3.
/S/ Shirley E. Helmrichs, Chair
Delaware County Board of Supervisors
ATTEST: /S/ Carla Becker, County Auditor
Date: June 18, 2012
All Ayes
Motion made by Ries, second by Madlom and carried to approve the following resolution setting a reduced speed limit:
SPEED LIMIT RESOLUTION
185th Ave, Milo Section 4
Pin Oak Park Road
WHEREAS, The Board of Supervisors of Delaware County is empowered under the authority of sections 321.255 and 321.285,
subsection 5 of the Code of Iowa to determine upon the basis of an engineering and traffic investigation conducted by the County
Engineer that the speed limit of any secondary road is greater than is reasonable and proper under the conditions existing, and may
determine and declare a reasonable and proper speed limit, and
WHEREAS, such investigation has been requested and completed and the County Engineer has reached an opinion concerning the
reasonable and proper speed for the road listed herein,
NOW THEREFORE BE IT RESOLVED, by the Delaware County Board of Supervisors that the following speed limit is established and
that appropriate signs will be erected at the locations described as follows:
On 185th Avenue, at the north end by Jefferson Road and at the south end north of the Pin Oak Park entrance, a 35 mph
speed limit shall be established.
Passed and approved this 18th day of June, 2012.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Jeff Madlom
/S/ Jerry Ries
Recommended:
/S/ Anthony Bardgett, County Engineer
ATTEST:
/S/ Carla Becker, County Auditor
Date: June 18, 2012
All Ayes
Motion made by Madlom, second by Ries and carried to approve the IDOT Materials Inspection Costs for the 140th Ave Bridge Project
(BROS-C028(71)—5F-28 totally $1,384.29 which will be taken from the counties Farm-to-Market funds. All Ayes
ENGINEER’S REPORT:
X21 Paving Project – The asphalt paving will begin once the X47 paving project is complete.
Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at the May 7, 2012 Board meeting.
X47 Paving Project – The asphalt paving is starting today, June 18, 2012. The road will be open to one lane of traffic.
Red Schoolhouse Bridge – All substructure work is complete. The contractor is working on the building forms for the
concrete deck.
W69 Paving Project – The contractor is planning to close the road this Thursday or Friday to work on milling the
pavement. Paving operations are expected to start next Tuesday, June 26, 2012.
218th Street Bridge – A preconstruction meeting was held last week with the contractor. They are anticipating starting on
the bridge June 26, 2012.
Contract Rock – Rock is being spread in the northeast part of the county this week but the contractor might be suspending
their operation to move onto someone else’s project. The last start date for contract rock is June 18, 2012 and
approximately half of this year’s rock program is already complete.
372
NEXT MEETING
The next regular session of the Board will be on Monday, June 25, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
None.
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Ries, second by Madlom and carried to adjourn the meeting at 1:33 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, Auditor
373
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
June 11, 2012
2:00 PM
We, the undersigned Members of the Board of Supervisors and ex-officio County Board of Canvassers for this County, do hereby certify
the following to be a true and correct record of the votes cast in this County at the Primary Election held on the 5th day of June, 2012,
as shown by the tally lists returned from the several election precincts.
UNITED STATES REPRESENTATIVE – DISTRICT 1
Republican – There were 753 total votes cast of which
Ben Lange received 540 votes and Rod Blum received 194 votes. There were 0 over votes and 19 under votes.
Democrat – There were 162 total votes cast of which
Bruce Braley received 155 votes. There were 0 over votes and 7 under votes.
STATE SENATOR – DISTRICT 48
Republican – There were 753 total votes cast of which
Dan Zumbach received 615 votes, Brian W Cook received 113 votes, and Jeff Madlom received 1 vote. There
were 0 over votes and 24 under votes.
Democrat – There were 162 total votes cast of which
Nate Willems received 137 votes, and Dan Zumbach received 1 vote. There were 0 over votes and 24 under
votes.
STATE REPRESENTATIVE – DISTRICT 96
Republican – There were 753 total votes cast of which
Lee Hein received 592 votes, Mick E Mouse received 1 vote, Tom Robinson received 1 vote, Jeff Madlom received
1 vote, and John Bernau received 1 vote. There were 0 over votes, and 157 under votes.
Democrat – There were 162 total votes cast of which
Shirley Helmrick received 1 vote, Harold Blatt received 1 vote, Ron McMahon received 1 vote, and DeShawn
Strong received 1 vote. There were 2 blank votes, 0 over votes and 156 under votes.
BOARD OF SUPERVISORS – DISTRICT 1
Republican – There were 753 total votes cast of which
Jeff Madlom received 638 votes, Wm Hermes received 3 votes, Keith Rowley received 1 vote, Matt Menard
received 1 vote, Dave Timmer received 1 vote, Doug Robbins received 1 vote, Delwyn Curtis received 1 vote,
Doug Dabroski received 1 vote, and Anybody Else received 1 vote. There was 0 over votes and 105 under votes.
Jeff Madlom was declared nominated.
Democrat – There were 162 total votes cast of which
Marcia Voelker received 1 vote, Neil Sherman received 1 vote, Kent Bergstrand received 1 vote, and DeShawn
Strong received 1 vote. There were 2 Blank votes , 0 over votes and 156 under votes.
(No candidate received enough votes for nomination).
BOARD OF SUPERVISORS – DISTRICT 2
Republican – There were 753 total votes cast of which
Denise Boudreau received 530 votes, Keith Rowley received 2 votes, Jerry Ries received 2 votes, Aaron Pauls
received 1 vote, and Kandice Meader received 1 vote. There was 1 blank vote, 1 over vote and 215 under votes.
Denise Boudreau was declared nominated.
Democrat – There were 162 total votes cast of which
Jerry Ries received 144 votes, Harold Blatt received 1 vote, and Darla Kimmerle received 1 vote. There were 0
over votes and 16 under votes.
Jerry Ries was declared nominated.
COUNTY AUDITOR
Republican – There were 753 total votes cast of which
Carla K Becker received 648 votes, Wanda Hillers received 11 votes, Eric Holub
received 1 vote, Casey Snyder received 1 vote, and Karol Johnson received 1 vote.
There was 1 blank vote, 0 over votes and 90 under votes.
Carla K Becker was declared nominated.
Democrat – There were 162 total votes cast of which
Carla Becker received 2 votes, Brian Voelker received 1 vote, Wanda Hillers received 1
vote, Mike Carr received 1 vote, Brad Kimmerle received 1 vote, and DeShawn Strong
received 1 vote. There was 1 blank vote, 0 over votes, and 154 under votes.
(No candidate received enough votes for nomination).
COUNTY SHERIFF
Republican – There were 753 total votes cast of which
John A LeClere received 691 votes, and Matt Menard received 4 votes. There were 0 over
votes, and 58 under votes.
John A LeClere was declared nominated.
Democrat – There were 162 total votes cast of which
John LeCerl received 1 vote, Casey Snyder received 1 vote, Brian Wells received 1 vote, John
LeClere received 1 vote, Estella Michels received 1 vote and DeShawn Strong received 1 vote.
There was 1 blank vote, 0 over votes, and 155 under votes.
(No candidate received enough votes for nomination.)
IN TESTIMONY WHEREOF, we have hereunto set our hands and caused to be affixed the seal of this county by the Clerk of the
Board of Supervisors.
Done at Manchester, the County seat of Delaware County, this 11th day of June, 2012.
Members of the Board of Supervisors and
Ex-officio County Board of Canvassers
Shirley E. Helmrichs, Chairperson (Absent)
/S/ Jeff Madlom, Vice - Chairperson
/S/ Jerry Ries
ATTEST: /S/ Carla K. Becker, County Auditor and
Clerk to the Board of Supervisors
374
STATE OF IOWA
DELAWARE COUNTY
)
) Ss:
)
June 25, 2012
Manchester, Iowa
1:15 PM
The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were
Craig Davis, Carla Becker and four (4) members of the media. Shirley Helmrichs, Chairperson, called the meeting to order.
Motion made by Madlom, second by Ries and carried to approve the minutes from the June 18, 2012 regular session. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following employees to attend their respective meetings:
Shirley Helmrichs to attend a Value Added Ag meeting in Independence on June 25, 2012; Jeff Madlom to attend an RPA meeting in
Dubuque on June 28, 2012; and Jerry Ries to attend the EIRUSS meeting in Dubuque and the RC&D meeting in Maquoketa on June
27, 2012. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following claims for payment:
Abbe Center
Abbe Center
Allegheny Sheriff's Dept
Alliant Energy
Altorfer Inc
John W Bernau
Bettys Bread Basket
Black Hills Energy
Bodensteiner Implement
Bohlmann Quality Products
Bohnenkamp-Murdoch
R Ried Boom MD
Boubin Tire Co
Claudia J Cahalan
Carls Feed & Farm Store Inc
CDW Government
CenturyLink
Country Ridge Apartments
Croell Concrete
Davis Paint Co
Leader Publications
Del Co Public Health
Delaware Co Services
Delaware Co Sheriff
Don & Walt LLC
Dyersville Commercial
Dyersville Equipment Co
Edgewood Auto & Tire LLC
Edgewood Saw & Supply
Fidlar Printing Company
Garlyn R Glanz
Grainger
The Green Spot
Group Services Inc
Heather Andregg
Heritage Printing
Horizons A Family Service
Houlihan Sanitation Service
IA Co Attorneys Assn
IA Prison Industries
IA State Bar Assn
IBM Corporation
All Ayes
Prescription Medicine
10322.87
Custodial Supplies
633.41
Legal-Court Related
75.00
Service
694.04
Repair/Maint- Vehicle
345.16
Employee Mileage/Subs
341.91
Education & Training
28.00
Service
92.30
Repair/Maint-Const Equip
29.85
Park Development
1916.80
Medical & Health Services 752.25
Medical & Health Services 300.00
Motor Vehicle
675.80
Education & Training
32.19
Public Education Items
16.90
Office Equipment
2650.00
Telephone Services
1.73
Rent Payments
250.00
Park Development
914.58
Grounds & Maint Supplies
62.24
Board Proceedings
1547.90
Refunds /Reimburse
20829.10
Contrib-Other Govt
57992.00
Transportation
90.50
Repair/Maint-Misc Equip
275.17
Board Proceedings
1826.66
Motor Vehicle
8044.00
Repair/Maint-Const Equip
245.65
Lubricants
86.40
Postage & Mailing
2237.32
Education & Training
5.00
Safety Items
82.98
Buildings-Repair/Maint
107.66
Insurance
9814.47
Buildings-Repair/Maint
50.00
Printing Services
225.48
Outpatient
211.04
Sanitation Disposal
35.00
Education & Training
750.00
Wood & Lumber
49.50
Dues & Memberships
210.00
Data Processing
2402.67
ISACA Treasurer
Johns Repair
Gary Johnson
Leonard Muller Funeral
Jill Lewis
Manchester Press
Maquoketa Valley REC
Martin Equip of IA IL Inc
Mason City Business System
Mediacom LLC
Monkeytown
OfficeMax Incorporated
Palmer Hardware
Penn Center Inc
Deborah L Peyton
Portable Cemetery
Reliance Telephone Inc
Renaissance Restoration Inc
Rite Price Office Supply
Runde Auto Group
Ronald Savago
Schneider Corporation
Melanie A Schroeder
Shield Technology Corp
Simons Feed Service
Solutions Inc
Cory Speth Attorney at Law
Standard Auto Parts LLC
TASC - Client Invoices
Thompson Shoes
Three Rivers Inc
US Postmaster
US PostMaster
Vantagepoint
VISA / Mastercard
Courtney E Vorwald
Walmart Community
West Payment Center
Widner Drug & Gift
Windstream
Windstream
Education & Training
105.00
Repair/Maint-Misc Equip
37.00
Rent Payments
250.00
Medical & Health Services 935.00
Buildings-Repair/Maint
75.00
Publications
865.85
Utilities
313.00
Construction/Maintenance 216.93
Repair/Maint-Misc Equip
10.33
Misc Supplies
31.29
Supplies
545.27
Stationery/Forms
27.03
Motor Vehicle
1249.64
RCF
12774.56
Stationery/Forms
27.04
Care of Graves
15.00
Telephone Services
300.00
Buildings
91062.75
Supplies
899.49
Repair/Maint- Vehicle
30.89
Rent Payments
236.00
Data Processing
1500.00
Employee Mileage/Subs
140.40
Data Processing Supplies 14420.00
Public Education Items
26.35
Data Processing
3378.66
Legal Rep for Commitment 120.00
Data Processing Supplies
82.15
Planning-Consulting
155.99
Wearing Apparel & Uniform 240.00
Fuels
14613.55
Postage & Mailing
1802.20
Postage & Mailing
4537.00
Wage Settlements
1878.80
Minor Equip & Hand Tools 453.97
Employee Mileage/Subs
248.64
Clothing & Dry Goods
306.88
Magazines/Newspaper
505.75
Photo Supplies
7.26
Telephone Service
363.24
Telephone Service
332.51
There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” submitted for approval.
Motion made by Madlom, second by Ries and carried to acknowledge receipt of the following manure management plan updates:
Premier Pork, LLC, Monti Site, in Section 6 of Adams Township; Cade Perrinjaquet, C & A Pork, in Section 25 of Cass Township, Clayton
Co; Linda Brandel, Brandel Farms LC, in Section 30 of Honey Creek Township; and Kenneth Wilgenbusch, KW Pork Finishing Site III, in
Section 8 of Prairie Township. All Ayes
Supervisor Helmrichs addressed those present regarding the current restoration work being done on the courthouse. During this
construction, Renaissance Restoration, the company hired to do the initial restoration work, has identified additional problem areas and
has submitted bid for completion of said work. The total amount of additional restoration work to be considered for approval is
$130,096. By approving the additional work to be completed while Renaissance Restoration is still on site, the County would save a
minimum of $15,000 in mobilization costs.
Motion made by Ries, second by Madlom and carried to approve the following additional restoration work to be completed on the
Delaware County Courthouse by Renaissance Restoration in consideration of an additional $130,096:
1.
Reroof Main Roof Dormers - $36,355.00
a. New 40 year architectural shingle system
b. Ice/water shield
c. Weaved valley
d. Step flashing metal
e. Hip & ridge shingles
2.
Misc. 16oz Copper Repairs - $35,178.00
a. Six decorative urns – repaired or replaced as needed
b. Three top finials – repaired
c. Repair or replace decorative feathers
d. Repair damaged cornice and coping
3.
Furnish Stainless Steel Bird Spikes on Window Air Conditioners - $2,455.00
375
4.
Remove and Replace Sealant Around Wood Windows - $32,318.00
a. Remove sealant from wood window jamb
b. Replace sealant with NPo1 urethane sealant at all wood window openings
5.
Paint Window Jambs - $23,790.00
a. Lightly sand failing paint surface on wood window jambs
b. Prime wood surface with Sherwin Williams oil primer
c. Apply two (2) finish coats of Sherwin Williams Duration paint
All Ayes
Motion made by Madlom, second by Ries and carried to approve the operating funds transfer of $47,426.64 from the Rural Services
Fund to the Secondary Roads Fund. This will be the final amount transferred for Fiscal Year 2011-2012 making the total amount
transferred for the fiscal year $1,934,974.27. Due to total tax receipts received for the fiscal year, the total amount transferred is
$604.73 short of the budgeted amount. All Ayes
Motion made by Ries, second by Madlom and carried to approve the following FY 12-13 Appropriations Resolution:
APPROPRIATIONS RESOLUTION
FY 2012/2013
WHEREAS, it is desired to make appropriations for each of the different county officers and departments for the fiscal year
beginning July 1, 2012, in accordance with Section 331.434, Subsection 6, of the Code of Iowa,
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Delaware County, Iowa, as follows:
Section 1. The amounts itemized by fund and by department or office on the following schedule are hereby appropriated
from the resources of each fund so itemized, the department or office listed in the first column on the same line of the schedule.
Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the
appropriations authorized under Section 1 shall constitute authorization for the department or officer listed to make expenditures or
incur obligations from the itemized fund, effective July 1, 2012.
Section 3. In accordance with Section 331.437, Code of Iowa, no department or county official shall expend or contract to
expend any money or incur any liability, or enter into any contract which by its terms involves the expenditure of money for any
purpose in excess of the amounts appropriated pursuant to this resolution.
Section 4. If at any time during the 2012/2013 budget year the Auditor shall ascertain that the available resources of a
fund for that year will be less than said fund’s total appropriations, she shall immediately so inform the Board and recommend
appropriate corrective action.
Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which
account shall indicate the amount of the appropriation, the amounts charged thereto, and the unencumbered balance. The Auditor
shall report the status of such accounts to the applicable departments and offices monthly, during the 2012/2013 budget year.
Section 6. All appropriations authorized pursuant to this resolution lapse at the close of the business day on June 30, 2012.
The 2012/2013 fiscal year budget appropriated and accounted for by department and fund is as follows:
General
General
MH/DD
Rural
Secondary
Department
Basic
Supple.
Fund
Services
Road
Other
Total__
Supervisors
732,283
522,307
86,830
1,341,420
Auditor
165,730
252,458
418,188
Treasurer
282,709
65,581
348,290
Attorney
204,001
25,523
229,524
Sheriff
1,655,775
207,224
11,089
1,874,088
Clerk of Court
49,600
49,600
Recorder
201,942
40,831
5,000
247,773
Community Services
222,106
11,232
35,500
268,838
County Engineer
7,432,457
7,432,457
Veteran Affairs
119,289
11,997
131,286
Conservation
444,506
40,832
61,375
546,713
Local Health
127,500
127,500
Weed Commissioner
13,250
13,250
Human Services
28,050
75,000
103,050
County Farm
30,400
30,400
Medical Examiner
35,000
35,000
Fairgrounds
37,000
37,000
County Services
133,415
20,296
86,613
240,324
County Library
70,672
70,672
Historical Society
11,600
11,600
Mental Health
3,205,866
3,205,866
Non-departmental
72,400
72,400
Totals
$4,431,306
$1,322,881
$3,205,866
$257,365
$7,432,457
$185,364
$16,835,239
Dated this 25th day of June, 2012.
Delaware County Board of Supervisors
/S/ Shirley E. Helmrichs, Chairperson
All Ayes
Attest:
/S/ Carla K. Becker, Auditor
Motion made by Madlom, second by Ries and carried to approve the following resolution regarding FY 2012-13 Fund Transfers:
RESOLUTION FOR INTERFUND OPERATING TRANSFER
FISCAL YEAR 2012-2013
WHEREAS, it is desired to authorize the Auditor to periodically transfer sums from the General Basic Fund and Rural Services Fund to
the Secondary Road Fund during the 2012/2013 budget year, and
WHEREAS, said transfers must be in accordance with Section 331.429, sub-section 1 of the Code of Iowa,
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Delaware County, Iowa as follows,
Section 1.
Transfers from the General Fund not to exceed in any year the dollar equivalent of a tax of sixteen and seveneighths cents per thousand dollars of assessed value on all taxable property not located within the corporate limits of a city in the
county.
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Section 2.
Transfers from the Rural Services Fund not to exceed in any year the dollar equivalent of a tax of three dollars and
three-eighths cents per thousand dollars of assessed value on all taxable property not located within the corporate limits of a city in
the county.
Section 3.
Not withstanding the provisions of Sections 1 and 2, the amount of any transfer shall not exceed available fund
balances in the transferring fund.
Section 4.
The Auditor is directed to correct her books when said operating transfers are made and to notify the Treasurer
and County Engineer of the amounts of said transfers.
Section 5.
Total transfers are to be made monthly in the Rural Services Fund with estimated adjustments made when
necessary, total transfers not to exceed $1,931,367 for the 2012/2013 Fiscal Year. Total transfers are to be made monthly in the
General Basic Fund with estimated adjustments made when necessary, total transfers not to exceed $0.00 for the 2012/2013 Fiscal
Year.
The above and foregoing Resolution was adopted by the Board of Supervisors of Delaware County, Iowa on this 25th day of June,
2012.
Delaware County Board of Supervisors
/S/ Shirley E. Helmrichs, Chairperson
ATTEST:
/S/ Carla K. Becker, Delaware County Auditor
All Ayes
Motion made by Ries, second by Madlom and carried to approve the following service agreements with Solutions, Inc.:
Information Technology Services Agreement (silver)
$12,528.00
Support Agreement
$28,080.00
These agreements will be effective July 1, 2012 through June 30, 2013. All Ayes
Motion made by Madlom, second by Ries and carried to approve the following amended depository resolution:
RESOLUTION
NAMING DEPOSITORIES
BE IT HEREBY RESOLVED, that the Delaware County Board of Supervisors of Delaware County, Iowa, approves the
following list of financial institutions to be depositories of Delaware County funds in conformance with all applicable provisions of
Chapter 12C of the 2009 Iowa Code. The County Treasurer and other county officers, as shown below, are hereby authorized to
deposit the Delaware County funds in amounts not to exceed the maximum approved for each respective financial institution as set out
below:
Depository
Name _________
Treasurer:
GNB Bank (f/k/a First State Bank)
Farmers & Merchants Savings Bank
Heritage Bank of Delhi
Farmers Savings Bank
Citizens State Bank
Community Savings Bank
Auditor:
First State Bank
Recorder:
First State Bank
Sheriff:
Farmers & Merchants Savings Bank
Board of Supervisors:
Citizens State Bank
Farmers & Merchants Savings Bank
First State Bank
Community Savings Bank
Clerk of Court:
Farmers & Merchants Savings Bank
Location of
Home Office
Maximum Bal.
(Prior Resolution)
Maximum Bal.
(This Resolution)
Manchester
Manchester
Marion
Colesburg
Monticello
Edgewood
$ 10,000,000
5,000,000
1,500,000
5,000,000
5,000,000
5,000,000
$ 12,000,000
5,000,000
1,500,000
5,000,000
5,000,000
5,000,000
Manchester
20,000
20,000
Manchester
100,000
100,000
Manchester
500,000
750,000
Monticello
Manchester
Manchester
Edgewood
100,000
100,000
150,000
100,000
100,000
100,000
150,000
100,000
Manchester
750,000
750,000
This resolution is being adopted at a meeting of the Board of Supervisors of Delaware County, duly called and held on this 25th day of
June, 2012, a quorum being present, as said resolution remains of record in the minutes of said meeting and is now in full force and
effect.
Delaware County Board of Supervisors
/S/ Shirley E. Helmrichs, Chairperson
/S/ Jeff Madlom
/S/ Jerry Ries
Attest:
/S/ Carla K. Becker, Delaware County Auditor
All Ayes
Motion made by Ries, second by Madlom and carried to approve the fireworks permit for Brad LeClere to hold a display at
1625 310th Street in Ryan on July 7, 2012 at dusk. Jim Salow will be the operator of the display. All Ayes
The next item on the agenda is a proposed amendment to the Joint Services Agreement between Delaware County and the Lake Delhi
Combined Recreational Facility and Water Quality District Trustees. The original agreement was set to expire on June 30, 2013 with
the right of both entities to renew said agreement. The proposed change would strike that language and have the agreement run at
least until the completion of the dam restoration and spillway construction or until terminated earlier by other provisions within the
agreement.
Supervisor Ries stated that he did not vote to approve the original agreement and was against any agreement which left the ending
date open. He would prefer the agreement have a three (3) year term limit. Negotiations for renewal can happen at that time.
Auditor Carla Becker did not have an issue with the proposed language. When she first proposed an agreement between the two (2)
entities, it was her intention that the relationship would be ongoing. This agreement allows the district’s finances to be open and
transparent.
Supervisor Madlom commented that this agreement finally brought openness and transparency to the financial activities within the
district.
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Supervisor Helmrichs stated that she felt the agreement would be ongoing from the beginning. She understands why investors would
want the language change for continuity. “This is a good service to the Lake District Trustees” she commented. “In reality, one to
three years may not be a good test of the service.” She stated that she could live with an open ended agreement since there was
additional language in the document by which either group could terminate the agreement within 30 days written notice. She would
like to see things keep moving in a positive direction.
Motion made by Madlom, second by Helmrichs and carried to approve the following Amended Joint Services Agreement:
AMENDED
JOINT SERVICE AGREEMENT
This agreement, originally made on the 12th day of December, 2011, is between the Lake Delhi Combined Recreational Facility and
Water Quality District Trustees, hereafter referred to Lake District Trustees and Delaware County, Iowa, hereafter referred to as the
County.
I. Purpose of Agreement
The Lake District Trustees, being the corporate authority of the Combined Recreational Facility and Water Quality District
as defined in Iowa Code Section 357E, wish to add efficiencies in financial administration and openness and transparency of
all financial records relating to the District.
II. Duration of Agreement
This agreement shall become effective on December 15, 2011. This agreement shall remain in effect throughout the
duration of the Lake Delhi Dam Restoration and Spillway Construction Project, or until earlier terminated according to the
provisions herein. This agreement may be amended, renewed or extended by the mutual written agreement of the parties
in the form of an amendment specifying the new agreement period and the compensation to the County. All other terms of
the agreement shall remain in effect unless otherwise specifically amended.
III. Responsibilities of Delaware County
The County shall provide the following services:
A. Deposit Lake District Trustee funds received from the district into the Lake Delhi Combined Recreational
Facility and Water Quality District Fund, hereafter referred to as Fund 81000, in accordance with Iowa Code Chapter 12C
and the Cash Management Improvement Act, 31 U.S.C. §6501 et seq. Related sub-funds may be created as needed within
fund 81000 for areas requiring separation of funds such as debt service levies.
B. Issue payments from Fund 81000 (or related sub-funds thereof) as or approved by the Lake District
Trustees. Payments shall be issued to the individual, vendor, business, or other entity identified by the Lake District
Trustees, in the amount specified, and to the address provided by the Lake District Trustees. Payments shall be issued
as directed, within 15 work days from the date the County receives written notification from said Trustees. No expenditures
will be issued out of any funds without a sufficient balance to cover the expended amount.
C. Assure that any interest earned on Fund 81000 (or related sub-funds thereof) shall be credited directly to
said fund(s).
D. Be responsible for completing and submitting any 1099 reports as required by federal or state law or
regulation.
E. Maintain separate accounting records including the following:
1. The date that each written authorization was received from the Clerk, or authorized representative, for
said Lake District Trustees
2. The name and mailing address of the payee.
3. The amount of the payment.
4. The warrant number or other unique identifier
5. The date the payment was mailed or hand-delivered to payee.
6. The date the payment cleared or was paid out of Fund 81000 (or related sub-funds thereof).
7. Running balances for Fund 81000 (or related sub-funds thereof) which include:
a.
The cumulative amount of payments authorized by the Lake District Trustees.
b.
The cumulative amount of payments issued.
c.
Available funds that are not encumbered or otherwise allocated for payments made
but not yet cashed.
F. Submit monthly expenditure reports within 15 working days from the end of the prior month to Lake District
Trustees. Reports shall be submitted in a format which will include information required in this section.
G. Submit to the Lake District Trustees a final report within 15 working days from the end of the agreement
period, or such earlier date as the agreement may be terminated to the Lake District Trustees. The final report shall
include the information required in this section.
H. To the extent that the Lake District Trustees contract for auditing services, the County shall cooperate fully
in said process and make all records available for review.
I. Return unexpended Lake District Trustee funds, and accrued interest as may be required by law, to the
Lake District Trustees if this agreement is terminated or if the Lake District Trustees funds remain in an account held
by the County at the end of the agreement period, unless the agreement is renewed or extended as provided for herein. If
this agreement is renewed or extended any unexpended Lake District Trustee funds remaining in an account held by the
County at the end of the current agreement period shall be retained by the County for use in the next agreement period.
IV. Responsibilities of the Lake District Trustees
The Lake District Trustees shall have the following responsibilities:
A. Advise the County in writing of the identity of the Clerk for the Lake District Trustees as well as the
names of other persons authorized to approve and submit payment requests for Lake District Trustee funds to the
County.
B. Determine the amount and payee for any payment to be made from the Lake District Trustees funds.
C. Authorized personnel shall submit a dated written authorization to the County to make payments from Lake
District Trustees funds. Said authorization shall include a copy of the invoice associated with said expenditure.
D. Maintain accounting records for the Lake District Trustees payments authorized to be paid by the County
that at a minimum include the following:
1.
The date written notification/authorization was submitted to the County
2.
The name of the authorized Lake District Trustee personnel authorizing the payment.
3.
The name and mailing address of the payee.
4.
The amount of the payment.
E. Review on a monthly basis the monthly expenditure reports submitted by the County and reconcile with the
records maintained by the Lake District Trustees. The Lake District Trustees and County shall work together to
resolve any discrepancies and take any necessary corrective action.
F. Review the report submitted by the County at the end of the agreement period or other termination of the
agreement and reconcile with the records maintained by the Lake District Trustees. The Lake District Trustees and
County shall work together to resolve any discrepancies and take any necessary corrective action.
G. The Lake District Trustees shall be responsible for, and shall bear the entire cost of, all audits, filings and
compliance with all State and Federal laws pertaining to the District, including but not limited to, tax returns, disclosure
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documents (including both pre and post issuance), and other filings required in connection with the issuance of obligations
of the district.
H. Be responsible for any costs charged by the financial institution for maintaining any funds or accounts
required under this agreement.
I. Be responsible for the collection of any deposits which are deemed uncashable by the financial institution.
V. General Provisions
A. Agreement Amendment – The agreement shall be amended only upon written agreement of both parties.
B. Renegotiation Clause. In the event it is determined that this agreement no longer conforms to any state or
federal law, regulation or rule, the parties will negotiate in good faith and amend this agreement, or terminate this
agreement as herein provided.
C. Termination of Agreement -This agreement may be terminated upon 30 days written notice of either
party. However, if either party shall breach this agreement, and the party in compliance would be damaged by continuation
of this agreement due to the breach, the party in compliance may terminate this agreement immediately upon written
notice.
1. Breach of Agreement -If either party shall materially fail to perform its obligations under this agreement
it shall be in breach of this agreement. Failure by the party in compliance to terminate this agreement
due to such breach shall not constitute a waiver of rights by the party in compliance.
D. Records Retention – The County shall maintain records that document the validity of reports submitted to
the Lake District Trustees. The County shall retain all books, records or other documents relevant to this agreement for
a period of five (5) years after the end of each fiscal year or until final audit findings have been resolved, whichever is later.
E.. Review of Contract Related Documentation – Upon request, the County shall allow authorized representatives
of the Lake District Trustees or state or federal agencies to have access to the records as is necessary to confirm
compliance with the specifications of this agreement. Reviews may include on-site visits to the County, the offices of the
County’s agents, a combination of these, or by mutual decision, to other locations.
VI. Compensation
A. The County shall be compensated at a rate of $2.00 per warrant issued. The cost shall cover the cost of
warrants and postage/mailing. Said rate to be reviewed quarterly during the initial period of this agreement and revised by
addendum if necessary.
B. The County shall submit a quarterly invoice to the Lake District Trustees for services rendered. Said
invoice shall be submitted with sufficient detail to justify the total compensation requested.
C. The following expenses shall be submitted by invoice on an annual basis, and shall not be considered a part of
the County fee stated in Paragraph A above:
1.
Any fees relating to audits performed on the District records
2.
Any specialized equipment or programming as identified by County and approved by the
Lake District Trustees.
Delaware County
By: /S/ Shirley E. Helmrichs, Vice-Chairperson
Delaware County Board of Supervisors
Date: June 25, 2012
By: /S/ Carla K. Becker, County Auditor
Lake Delhi Combined Recreational Facility and Water Quality District
By: Steven Leonard, President
Lake District Trustees
Date:
By: Laurie Kramer, Clerk
Ayes: Madlom and Helmrichs
Nays: Ries
Motion carried two (2) votes to one.
Motion made by Ries, second by Madlom and carried to acknowledge receipt of a letter of voluntary termination of full-time
employment from Stacy Reese, assistant custodian. Ms. Reese physically delivered the letter of resignation from county employment
on June 11, 2012. Her last day worked was May 25, 2012. All Ayes
ENGINEERS REPORT
X21 Paving Project – The asphalt paving will begin once the X47 paving project is complete.
Plum Creek Park Bridge Project – Contractor will begin on Monday July 2, 2012. The road will be closed at that time.
X47 Paving Project – The asphalt paving continues this week and should be finished mid-week. The contractor will move
then to X21.
Red Schoolhouse Bridge –The contractor is working on the building forms for the concrete deck.
W69 Paving Project – Milling was completed on Friday. Paving should start on Wednesday. W69 from Dundee north to
the Clayton-Delaware County Line is currently closed to all thru traffic. This is intended for those living on the road to get to
and from home. Beginning Wednesday, June 27, 2012 the road will be closed to ALL traffic with no exceptions. Those
wanting to get to Backbone State Park shall use the West entrance to the park. Those wanting to get to the Backbone
campground will need to use 132nd Street and cross W69 at that location.
218th Street Bridge – A preconstruction meeting was held last week with the contractor. They are anticipating starting on
the bridge June 26, 2012.
Contract Rock – No contract rock will be placed this week.
NEXT MEETING
The next regular session of the Board will be on Monday, July 2, 2012 at 1:15 pm at the Supervisors’ Office in the
courthouse.
PUBLIC COMMENTS:
None.
There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn.
Motion made by Ries, second by Madlom and carried to adjourn the meeting at 1:49 pm. All Ayes
These minutes have been read and approved.
/S/ Shirley E. Helmrichs, Chairperson
/S/ Carla K. Becker, Auditor