Top 5 Reasons eFiling
Solves Workflow Integration
1
Save Money and Enhance Revenue Opportunities.
Filing a case in a paper world can lead to incremental costs from printing to postage to storage expenditures. With an electronic filing process, there are many opportunities to cut costs, while enhancing your revenue opportunities. eFiling allows you to reduce data entry costs; onsite and offsite storage space, furnishings, and retrieval costs; postage, faxing, and courier service costs; printers, copiers, ink, paper, files jackets, and envelope costs; and resource costs allocated to handle traffic in courthouse. Did You Know ...
With eFiling, you can assign a
small convenience fee for every
filing that is processed!
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eFiling also allows courts to uncover innovative revenue possibilities; for example, assigning a small convenience fee for every filing that is processed; offering customers a premium service package that includes access to publically available cases, subscriptions to alerts on similar, new or high profile cases, etc.; expand eFiling system to function as an alternative, cloud-based case management solution for law firms and private processors.
Spend Less Time at the Counter and More Time in the Courtroom.
Today, the main activity for a court clerk involves filing and maintaining court records. In most cases, this activity is
a manual, paper-based, and time-intensive process that includes reviewing, stamping, bar coding, stapling/
unstapling, scanning, indexing, storing, retrieving, scheduling, fee calculating, faxing, emailing, printing, and entering the data into one or more case management systems. The time required to process or administer a file manually can take up a considerable amount of time that could be used to do more meaningful work. Now, envision an electronic filing process in which a court clerk logs into their case management system, retrieves an accurately filed case and
is able to direct all their time and effort to strictly courtroom and case administration duties. In this scenario, the usual manual filing tasks and
review process of a clerk is now done automatically by the eFiling system, including scheduling, payment, stamping, and service notifications. It not
only eliminates the clerk’s labor-intensive filing efforts of the past, but it also allows a judge to post orders and notify parties in real-time.
3
Did You Know ...
With eFiling, the usual manual
filing tasks and review process
of a clerk can be automatic!
Airtight and Accurate, Reduces the Chance of Things Falling Through the Cracks.
When filings are conducted manually, in a paper world, there are more opportunities for case information to be considerably inaccurate due to errors in duplicate and manual data entry efforts; files being lost, discarded, misplaced, altered, or replicated; paperwork with illegible handwriting or lacking necessary signatures; and filing fees being miscalculated or deficient. These mistakes can lead to bottlenecks in the court process, increases in court backlogs, and delays in case processing. With an electronic filing system, information and documentation is captured at its origin and are kept contained, secured, and in one place. Moreover, it enhances the courts ability to search and access files instantaneously, instead of retrieving files from storage facilities or waiting for a file to be reshelved and available.
© URL Integration. All rights reserved.
9780 Mount Pyramid Court | Suite 250 | Englewood, CO 80112 | P: 303.799.4585 | F: 303.708.1737
Workflow Integration = eFiling
Consider This Equation ...
Average # of pages it takes to file a case the # of cases each year the # of paper copies X
X
=
being sent to each opposing party a whole lot of paper! 4
5
Achieve Excellence in Delivering Customer Service.
With conventional paper filing, your customers (attorneys, litigants, pro-se, processors, etc.) must, in some cases, be physically present in order to properly file paperwork, receive approvals, schedule hearings, and process payments. While this is convenient for the courts, it doesn’t necessarily accommodate your customer’s busy schedule. Did You Know ...
Especially, when your remote customers have to block out an entire day to travel, file in-person, and ensure this happens within the 9 to With eFiling, your customers
5 courthouse hours. With an eFiling process, you give your can file 24 hours a day, 7 days
customers greater control over the time and day in which they prefer a week, and 365 days a year!
to file or review case information – allowing them access to the system 24 hours a day, seven days a week, and 365 days a year. Additionally, eFiling not only provides your customers with a peace-of-mind by instantly notifying them of a filing and payment status, but it also eliminates the amount of calls the clerk has to administer.
Become a Steward to the Environment.
In a paper-based filing process, the accumulation of paper is a known burden that can create inefficiencies and drive costs. Consider this equation: the average number of pages it takes to file a case, multiplied by the number of cases each year, and multiplied by the number of paper copies being sent to each opposing party. Now, consider the amount of file jackets needed to bundle each case file; the number of paper envelopes needed to send paper files to each opposing party; the amount of energy expended for printing, locating, pulling, handling, and re-shelving paper documents; and the amount of fuel that is consumed in serving opposing parties, as well as storing or retrieving offsite files. Bottom line, courts are buried in paper. With an electronic filing process, information and documentation is stored strictly in a digital format and is only produced into a paper format upon demand.
Why URL eFiling?
Our eFiling system is a state-of-the-art solution that is built upon cutting-edge technologies, national
and Electronic Court Filing (ECF) Version 4.0 standards, and real-world experiences. Whether you are
integrating eFiling into your existing case management system or acquiring a new system, we work with
you to assess and simplify your workflow requirements and then implement a specialized and solid
eFiling process.
© URL Integration. All rights reserved.
9780 Mount Pyramid Court | Suite 250 | Englewood, CO 80112 | P: 303.799.4585 | F: 303.708.1737