2 014 - 2 015
BETA
FLORIDA SENIOR
CONVENTION HANDBOOK
Betas, Rockin’ The Country
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TABLE OF CONTENTS
INTRODUCTION …………….……………………………………………………..…………2
TENTATIVE SCHEDULE....................................................................................3
REGISTRATION INFORMATION AND COMPETITION ENTRY...........................6
HOTEL INFORMATION...................................................................................6
NOMINATION FOR SENIOR STATE OFFICER..................................................7
ACADEMIC COMPETITIONS.........................................................................10
ONSITE ART COMPETITION………………………………………………………….……11
BANNER COMPETITION……………………………………………………………………12
CHARACTER SKIT.........................................................................................13
CREATIVE WRITING......................................................................................14
ORATORY COMPETITION.............................................................................15
QUIZ BOWL COMPETITION.........................................................................16
QUIZ BOWL PROCEDURES...........................................................................17
SCRAPBOOK COMPETITION........................................................................19
TALENT COMPETITION.................................................................................21
CODE OF CONDUCT...................................................................................23
EMERGENCY INFORMATION.......................................................................24
GENERAL INFORMATION............................................................................26
STATE OFFICERS SERVICE AWARD...............................................................29
PARTICIPATION RECOGNITION...................................................................30
SCHOLARSHIP RULES...................................................................................31
ARTS AND CRAFTS.......................................................................................32
ARTS AND CRAFTS TAG...............................................................................33
FLORIDA DISTRICTS......................................................................................34
REQUEST FOR JUDGES................................................................................35
HOTEL INFORMATION.................................................................................36
ROOM REQUEST FORMS.............................................................................37
Dear Beta Sponsor,
We are excited that a new school year has started and we
hope you are ready to start “Rockin’ the Country” with Beta.
Conventions will be upon us soon and we are looking forward
to seeing you and your club at your state convention.
Please read carefully through your handbook since there have
been many changes since last year’s convention. Below is a
list of the changes made by our Board of Directors this
summer in Richmond, Virginia. If you have questions, please
email me at [email protected] or call 1-800-845-8281.
!
Please send in your membership two to three weeks prior to
the deadline date of your convention, so names will appear
on your roster when you do register your students to compete
and attend the convention.
National Board Changes for 2014-15
• All states must adopt National Rules for all
competitions held at Nationals.
• The First and Second place state winners in Banner,
Scrapbook, Group and Special Talent will be eligible
to compete at Nationals in 2015. First, Second and
Third place state winners in the following categories
will be eligible to compete at Nationals in 2015:
Agriculture, Character Skit, Creative Writing, English,
Math, Oratory, Science, Social Studies, Spanish,
Spelling and the Onsite Art categories of Acrylic
Painting, Colored Pencil Drawing and Pencil Drawing.
• Agriculture will be added as a new written test.
• Quiz Bowl Competition will go to a written test with
the top 8 teams moving to the oral rounds.
• Special Talent will have a total of 7 minutes for setup
and performance with performance being a max of 4
minutes. Group Talent will have a total of 11 minutes
for setup and performance with performance being a
max of 6 minutes.
• Oratory will have a time limit of 2-3 minutes.
• Schools may enter one student in Division I –grades
9-10 and one student in Division II-grades 11-12 for
the 7 academic test which are agriculture, English,
math, science, social studies, Spanish and spelling.
Winners in both divisions will advance onto Nationals.
• Hold preliminary talent competitions for group and
special talents with the top 10 in each one advancing
onto the finals.
• A $20.00 registration fee will be charged for
everyone in attendance at the state convention except
two sponsors per club if registered by deadline date
of the convention, otherwise there will be a late fee of
$25.00 per person.
SENIOR FLORIDA
BETA
CONVENTION
2014-2015
• All states will go to online registration for competition
entries for 2014-15.
• All Beta Members will vote at the National
Convention.
• Name tags will be preprinted, so please add all
chaperones and guests to your registration list before
submitting your registration.
• Ninth grade students are in Senior Beta only.
Sponsors, we want to thank you for all you do for your Betas
in your club and across the country. Beta Club would not
exist without your help, and do know that you are loved and
appreciated by everyone here at the National Office. May
your school year be full of excitement and fun!
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3:00 PM
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Meeting For Coordinators
4:00 Pm Mandidatory State Officers’ Meeting
3:00 –6:00 PM
Skit Rehearsals/Talent Rehearsals
4:00 - 6:00 PM Early Registration
4:00 PM Scholarship Test *
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SCHEDULE
TENTATIVE SCHEDULE
FRIDAY, JANUARY 16, 2015
5:00 PM Creative Writing Competition (90 Minutes)*
Spelling Competition (60 Minutes)*
5:00 Pm
Meeting For State Officers
6:00 PM Written Quiz Bowl Competition *
8:00 PM FIRST GENERAL SESSION
State President presides
Inspiration
Pledge of Allegiance and National Anthem
Welcome & Introductions by State President
Introduce Candidates - on stage
Greetings from State Sponsor and National Official
State Secretary—Banner presentation and roll call of clubs**
Council Introductions
Keynote Address by State President
Memorial Service
Beta Character Skit Competition Adjourn
** Roll Call of Clubs: each chapter should plan to introduce their club. If a banner is available,
send 2 club members to the stage; one to carry the banner and the other to speak. The speaker
should share the following information:
Name of School
Sponsor(s) Name(s)
Principal Name
Total number of members in club
Total number of members present at convention
Amount of money raised for the American Cancer Society (give check or documentation to Mr.
Whittington before leaving the stage.)
10:00 PM
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Hospitality for Sponsors (During Mixer)
10:00-11:30 PM Getting To Know You Mixer
Midnight
Curfew
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8:00 AM
Complimentary Breakfast - Sponsors ONLY
At least one sponsor per club should attend.
8:00-10:00 AM On-Site Art Competition *
Registration
Optional Talent Rehearsal Opportunity
(No Sound/Lighting Assistance; Stage Only)
Sign Up At Registration For Your Time
9:00-10:00 AM Beta Workshops—
Bring Your Best Practices And Ideas In Each
Category To Share With Others!
1. Increasing Attendance At State Convention*
2. American Cancer Society And/Or MDA Service
Projects And Fundraising*
3. Impact Your Beta Club Has Had On Your
School*
9:00-11:00 AM
10:00 AM
10:00-11:00 AM
11:30-12:30 PM
QUIZ BOWL*
All Candidates Meet *
Check In Arts And Crafts, Banners And
Scrapbooks *
Scholastic Competitions *
SCHEDULE
TENTATIVE SCHEDULE
SATURDAY, JANUARY 17, 2015
12:50- 1:00 PM Set Up Campaign Tri-Folds
1:00- 1:30 PM Meet The Candidates
2:00 PM SECOND GENERAL SESSION
State Vice President presides
Inspiration
Keynote Address by State Vice President
Special Talent Competition
CAMPAIGN RALLY
Speeches—2 Minutes
Promotional Performances—1 Minute
Questions—30 Seconds
Voting will take place after introduction of candidates.
Voting will be done using Grade Master ballots. You must provide your own #2 pencils to vote. Voting delegates will report to a designated room. Voting delegates must have on their official name badges.
Announcements & Adjourn
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4:00 PM Oratory Competition*(Please Note: No One May Enter
Or Exit The Room Once The Competition Begins)
5:00 PM
Council Meeting for Administrators and Council Members
7:00 PMTHIRD GENERAL SESSION
State Secretary Presides
Inspiration
Keynote Address by State Secretary
Installation of New State Officers
Guest Speaker Group Talent Competition
Awarding Prizes, Announcements, and Adjourn
End of session
SCHEDULE
TENTATIVE SCHEDULE
View Arts And Crafts
9:00-11:00 PM Dance
10:00 PM
Pick Up Arts And Crafts
Midnight Curfew
5
REGISTER TO
ATTEND / COMPETE
DEADLINE DATE: DECEMBER 10, 2014
To register:
!
• Visit www.betaclub.org/registration for instructions to register and to enter competitions
•Submit online/ print registration form
•Mail registration form with payment to:
National Beta Club
151 Beta Club Way
Spartanburg SC, 29306
!
!
The Florida Hotel &
Conference Center
1500 Sand Lake Road
Orlando, FLorida 32809
!
Rooms starting from $129.00
Attendees may call 800.588.4656 to make
reservations. Guests should identify
themselves as National Beta Club 2015.
A sample housing form is provided at
the back of the handbook.
REGISTER &
HOTEL
•Please include form and school check, money order, cashier’s or certified check or school purchase order with signatures for the registration fee.
•After December 10, 2014 late registration fees will apply. No
late competition entries will be allowed
•If you decide to attend after December 10, 2014,
do not send registration to the National Office. Please bring registration form and school check to the convention.
Hotel
Information
_____________________________________________________
REGISTRATION FEES
By registering online you can be sure that all of your students attending the
convention are members of the National Beta Club. New student(s) membership must
be sent two weeks prior to the convention deadline for you to register the student
online to compete at the convention. If a student is not a member, you can send in the
membership application by the deadline date December 10, 2014 for them to attend
the State Convention.
Registration is $20.00 per person attending the convention except two club
sponsors. Registrations after the deadline date will be required to pay the late
registration fee of $25.00 at the convention, and must be done at the convention site.
Convention Refund Policy
There will be no refund of registration fees for any reason unless the entire convention is
canceled by the National Beta Club office.
STATE SPECIFIC GUIDELINES AND COMPETITIONS
Any additional competitions or guidelines for your state will be
located beginning on page (26).
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! N O M I N AT I O N F O R S TAT E
PRESIDENT
!!
VICE- PRESIDENT
!!
SECRETARY
!!
!RULES:
!1. ELIGIBILITY: Nominee must be a rising senior (presently in the Junior Class), in good standing, officially
SR OFFICER
SR OFFICE
enrolled at the National Office by the deadline date and registered at the Convention. The candidate must
give notice of his/her candidacy to the National Office by the deadline date, and must comply with the
following rules and regulations. A school may nominate for one office only. The club sponsors must enter
the candidate online at www.betaclub.org/registration. The following rules and regulations should be read
carefully. By submitting the State Officer Nomination Form, you are agreeing to abide by these rules and
regulations.
!2. The Sponsor and the Executive Head of the candidate's high school must approve the nomination.
!3. If elected and later dropped from the local club or if the officer is not enrolled actively in high school
during the entire term, the officer forfeits the right to serve as a state official. The runner-up will
automatically take office. It is imperative for an elected officer to notify the National Office immediately if
he/she cannot serve.
!4. Submission of the state officer form is a pledge stating that he/she will attend all of the meetings and
sessions of the Convention, including the Installation Ceremony and will fulfill all of the duties of the office the
following year. This means he/she is obligated to attend all meetings and sessions both years, when
nominated and when serving as a state officer. Failure to fulfill this obligation will result in the candidate
forfeiting his/her opportunity to run for state office.
5. No nominations from the floor or "write-in" candidates will be permitted.
!
!
6. Any violations of the following rules will result in the candidate losing a percentage of votes based upon the rule
infraction.
7. Candidates may not take part in any phase of the convention program except for campaigning, campaign speech,
question/answer segment, until after voting takes place.
!!
CAMPAIGNING GUIDELINES
!
* No handouts, balloons, food products, stickers, band,
tape players, radio, any noise makers or any kind of
weapons. No chanting at anytime.
* Betas from the candidate’s club may wear the t-shirts
and be involved in the skit.
* Campaign T-Shirts may be worn at anytime during the
convention.
* Placards may not be used at any time except in skit.
* Costumes may be worn at the Campaign session only.
No costumes will be allowed at any other time.
* Candidate’s slogan, movie references or the song, as
performed, must not refer to alcohol, drugs, sex, race,
or make use of inappropriate language.
DRESS CODE GUIDELINES
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* Young ladies must wear a dressy pantsuit with
coordinating jacket or business suit with sleeve length
from 3/4 or to the wrist.
* The length of the business suit skirt must be at the
knee or longer, with a front, side or back slit no
longer than 2” above the knee.
* The dressy pantsuit pants must be to the top of the
shoes. Crop pants must not be worn.
* No low cut or tight fitting, strapless or spaghetti strap
tops will be allowed.
* The young men must wear a suit or jacket with dress
slacks, a tie, collared dress shirt and dress shoes.
7
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CANDIDATE SPEECH!
! ! ! ! Time Limit: Two (2) minutes!
1. The candidate will deliver a speech no longer than two minutes. The Candidate must stay onstage.
SR OFFICE
2.The speech should have substance and not be a list of your qualifications nor contain references to: alcohol,
drugs, tobacco, guns, sex, bathroom humor, violence, underclothing, race, or flirting (i.e., “See you at the
dance,”or “Here’s my phone number,”).
3. Deliverance of speech must not be suggestive in anyway. (No sexual connotations)
4.No singing, rapping, costuming, props, slides, videos, inappropriate gestures during the speech or question/
answer segment.
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CANDIDATE SKIT
JUDGING CRITERIA
Use and Originality of
Candidate’s Slogan/Speech
40pts
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!! CANDIDATE SKIT!
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Overall Performance in
Promoting Candidate
30pts
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Time Limit: One (1) minute!
1. Skit participants must stop when the one minute whistle is blown. The
candidate will not take part in the promotional skit.
2. The dress for participants in the skit must be appropriate. No strapless, lowcut or spaghetti strap tops, no midriffs showing, no skin tight clothing, no
short shorts, and no sagging pants. Shorts must be worn under very short
skirts.
Evidence of Preparation
30pts
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3. No balloons, hay, confetti, or fire in the skits. Nothing may be thrown from
the stage into the audience.
4. The candidate and skit participants must remain on stage during the skit.
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5. Skits must not have reference to or use of alcohol, drugs, tobacco, guns, sex,
!
6. No inappropriate dance moves or gestures. Removal of clothing will not be
Deduction of Points for the
following:
Going Over Time Limit
20pts
Inappropriate dress or
Inappropriate content
(as listed in rules)
20pts
bathroom humor, violence, underclothing, race, etc. Be careful of R-rated
movies, music, commercial, etc that are chosen for skit. The candidate’s
slogan, movie references or the original version of the chosen song must not
refer to alcohol, drugs, sex, race or make use of inappropriate language.
allowed while on stage.
7. Black lights are discouraged due to the inability to turn off lights at the
convention sites.
8. No use of and/or portrayal of any weapon.
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8
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Candidates will meet and greet at tri-fold
board during designated time
•The tri-fold board is a two-dimensional,
science project board promoting the candidate.
•The size of the tri-fold board must be no
larger than 36" X 48".
•The standard header board may be used.
•Elements may extend from board as long as
the board will stand freely without additional
braces.
•The board must lie flat when folded.
•The tri-fold board will be put on display for
viewing at a designated time and place.
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VOTING
1. All Betas will vote using grade
master ballots.
2. Voting ballots must be counted by
the sponsor prior to leaving the
registration table.
3. Voting will be by candidate number
as printed in the program, not by
name.
QUESTION/ANSWER SEGMENT
Time Limit : Thirty (30) seconds
1. All Candidates will give a speech followed by skit, then the
question/answer segment
2. Timing starts after the question has been read.
SR OFFICE
!
TRI-FOLD BOARD
3. Candidate must stop when the whistle is blown.
4. Questions will not be viewed by candidates prior to the
questions/answer segment.
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If there are infractions of the above stated candidate rules, a
deduction of votes will occur as follows:
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75% of votes per rule infraction :
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!
!
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25% of votes per rule infraction:
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Sexual gestures or connotations, inappropriate dance gestures, reference to alcohol, drugs, tobacco, gambling,
bathroom humor, underclothing or race
Use of and/or portrayal of and weapon.
Use of inappropriate songs, R-rated movies, etc. The candidate’s slogan, movie references or the chosen song, as
performed, MUST not refer to alcohol, drugs, sex, race or make use of inappropriate language.
Obscene dress or removal of clothing while on stage.
All other infractions
A committee made up of the State Council and the State Sponsor will rule on any loss
of vote total of a candidate.
HOW TO ENTER:
• Visit www.betaclub.org/registration and follow directions.
• Register students and then select eligible competitions to enter.
• Please provide all information on candidate in the provided fields.
• You must click the box that certifies that the candidate has read the pledge to office, will
abide by all rules, and agrees to attend the BLC/State Officer Workshop.
• • The nomination must be completed AND submitted by the
• deadline date of December 10, 2014.
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9
ACADEMICS
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AGRICULTURE
ENGLISH SCIENCE SOCIAL STUDIES
SPELLING
SPANISH
MATH
! Division I (Grades 9-10); Division II (Grades 11-12)!
Each club may enter one student in both Division I and Division II of the academic tests.!
!
COMPETITION GUIDELINES
1. Each test will consist of multiple choice questions.
2. The test time limit is one hour. No consultation will be allowed during the test hour.
ACADEMICS
3. Completion time of all tests will be recorded. In case of a tie, the participant who
finished first will be declared the winner.
4. Competitors will be asked to turn off all electronic devices during the competition.
5. No resources are allowed except for calculators in the math and science tests.
Calculators not allowed are TI 89, TI 92, HP48GII and all HP models 40G or 49G.
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Educational Connections
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! AGRICULTURE- Animal Science, Plant Science, Soil Science, and Agri-Business
ENGLISH- English I, English II, English III, and English IV
MATH- Geometry, Algebra I, Algebra II, and Advanced Math
SCIENCE- General Science, Biology, Chemistry, and Physics
SOCIAL STUDIES- American History, Civics and Economics, World History, Geography, and Current Events
SPANISH- Spanish I, Spanish II, Spanish III, and Spanish IV
SPELLING- All vocabulary
National Eligibility Divisions I & II
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•
•
•
HOW TO ENTER:
• Visit www.betaclub.org/registration and follow directions.
• Register students and then select competitions to enter.
• The entry must be completed and submitted by the deadline date of December 10, 2014.
December 10, 2014
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ONSITE ART !
COMPETITION GUIDELINES
Time Limit: Two (2) hours
Only one entry in a category per club.
ACRYLIC PAINTING
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PENCIL DRAWING
1.
2.
3.
4.
This will be an on-site competition.
Art paper will be provided.
Each participant must provide no more that ten drawing pencils.
Still life objects will be set up by coordinator or designated
person.
5. Drawings will be judged by a panel of judges
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COLORED PENCIL DRAWING
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1. This will be an on-site competition.
2. Art paper will be provided.
3. Still life objects will be set up by coordinator or designated
person.
4. Each participant must provide no more than12-color pencil set.
5. Drawings will be judged by a panel of judges.
provided.
NATIONAL ELIGIBILITY
HOW TO ENTER:
!!
• • Visit www.betaclub.org/registration and follow directions.
• • Register students and then select competitions to enter.
• • The entry must be completed and submitted by the
• deadline date of Dec.10, 2014.
•
JUDGING CRITERIA
!
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Completeness of
artwork
30 pts
!
Proportion/relationship
of elements
20 pts
ONSITE
ARTS
1. This will be an on-site competition.
2. Art Paper will be provided.
3. Each participant must provide one tube of acrylic red, yellow,
blue, white and black paints.
4. Each participant must provide his/her own brushes. Brushes
allowed will be one fan brush, one flat brush, one round brush
and one fine outline brush.
5. Still life objects will be set up by coordinator or a designated
person.
6. Paintings will be judged by a panel of judges
ACRYIC PAINTING
PENCIL
COLORED PENCIL
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Perspective—the
illusion of depth
20 pts
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Details of elements in
still life
15 pts
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Texture/shading 15 pts
!!
Educational
Connections
* Visual Art Standards
* Creativity
* Use of Artistic Medium
* Critical Thinking
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!
COMPETITION GUIDELINES
! 1. This is a club entry and must be made by Senior Beta members.
The banner will be checked in and picked up at the designated
time as printed in the program.
!
2. The banner is to measure 24" W x 36" L. These measurements are
to include any type of border or fringe. (1/2" more or less will be
allowed for shrinkage or stretching.)
!
3. The banner must be free flowing as a flag and two dimensional in
design. A two dimensional banner has the design and lettering
lying flat against the banner material. The depth of the design,
lettering, etc. on the material must not exceed 1/4 of an inch.
Anything else will have points deducted.
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!
4. Each club must provide an approximate five foot (5') standard for
the banner's display. The standard is not judged.
5. The banner must adhere to the convention theme.
BANNER
BANNER
!
JUDGING
CRITERIA
!ADHERENCE TO THEME:
“Betas, Rockin’ the Country“
25pts
!Interpretation
and illustration
of Theme
25pts
Craftsmanship(Workmanship put
into creating the banner)
25pts
!Originality,
Color, Contrast,
and Creativity
!
25pts
!
DEDUCTIONS
Not having a standard
-25pts
Not adhering to banner size and/
or depth
Suggestions for hanging banner - A 24” piece of wood may be
attached across the top of the five foot stand to from the “T”. The
banner may be attached to the piece of wood by using Velcro. A
dowel rod may also be used by feeding it through the top hem of
the banner and attaching it to the top of the five foot stand. A
banner MAY NOT be hung by a cord, rope, ribbon, etc. A knob
or decorative object may not extend above the banner on the
stand. A banner not hung in this manner will have points
deducted.
HOW TO ENTER:
!!
•
•
•
•
•
•
NATIONAL ELIGIBILITY
• Visit www.betaclub.org/registration and follow directions.
• Register students and then select competitions to enter.
• The entry must be completed and submitted by the
deadline date of Dec. 10, 2014.
!
!!
-25pts
Educational
Connections
* Creativity and Innovation
* Information/ Media Literacy
* Communication and
Collaboration
* Critical Thinking and Problem
Solving
!!
12
CHARACTER SKIT
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Time Limit: 3 - 5 minutes!
easily portable props for your scene/skit. No backdrops or large wallsized props.
The focus should be on the actors/actresses and their
interpretation of their skit.
!5. The skit group shall consist of three or more students.
!6. The judges will use the following criteria to evaluate:
!
length of time
creativity and content - does it emphasize the Beta Club ideals of
character and convention theme
coordination - how well the actors and actresses work together as a team
originality - did the students write the skit themselves or
did they borrow an idea from another author
appropriate costumes - do the costumes support the theme
and idea of the skit
!
7. Deductions will be made for going over or under time limit.
!
NATIONAL ELIGIBILITY
HOW TO ENTER:
!!
•
•
•
•
•
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Creativity and
Content
40 pts.
Evidence of
Coordination
25 pts.
!
Originality
25 pts.
!
Appropriate Costumes
10 pts.
!
Deductions
Less 5 points for every 15
seconds under 3 or over
5 minutes
!!
• Visit www.betaclub.org/registration and follow directions.
• Register students and then select competitions to enter.
• The entry must be completed and submitted by the
deadline date of Dec. 10, 2014.
CHARACTER
SKIT
GUIDELINES
!1. TheCOMPETITION
skit must be on the Beta ideals of character and this year’s
convention theme - Betas, Rockin’ the Country.
!2. The skit may be either drama or comedy.
!3. Skits must not have reference to or use of alcohol, drugs, tobacco, guns,
sex, bathroom humor, violence, underclothing, race, etc.
!4. Only costuming and hand held props are allowed.You may utilize small
JUDGING
CRITERIA
Educational
Connections
* Creativity and Innovation
* Performing Arts Standards
* Composition Writing and
Journalism
* Communication and
Collaboration
* Critical Thinking and Problem
Solving
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!
CREATIVE WRITING
JUDGING CRITERIA
!
COMPETITION GUIDELINES
1. Creative writing of 300-500 words in essay format.
2. Students must record their own word count.
Mechanics Use of correct grammar and
punctuation
15pts
Language Word choice, use of figures of
3. Ninety (90)-minute time limit.
speech
4. No pre-written materials allowed.
appropriate? Does it lend itself to the paper? Are
5. Each student must bring:dictionary and/or thesaurus.
6. Subject to be assigned at the beginning of the Sentence Structure Is it varied and
sentences clear, concise, correct?
7. Only one student per school may enter.
15pts
Development Use of examples,
illustrations or other details to enlarge upon idea
competition.
10pts
10pts
Organization Is paper logically
developed? Does it have a beginning, middle and
end? Is it unified? Coherent? Are transitional
devices used?
15pts
Stayed on Topic Did student stick with
the main point of the story?
10pts
Overall Effect Did he/she achieve the
purpose he/she was striving to achieve?
15pts
Length of Paper Did he/she stay
within 300-500 word limit? Was word count
recorded? NATIONAL ELIGIBILITY
HOW TO ENTER:
!!
!!
10pts
Educational
Connections
* Creativity and Innovation
* Information/ Media Literacy
* Composition Writing and
Journalism
* Critical Thinking
!!
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CREATIVE
WRITING
• • Visit www.betaclub.org/registration and follow directions.
• • Register students and then select competitions to enter.
• • The entry must be completed and submitted by the
• deadline date of Dec. 10, 2014.
•
ORATORY
Time Limit: 2 - 3 minutes.
!!!
The
oration must be between two and three minutes long. Points will be
!deducted
for the infraction of this rule. (5 points for every 15 seconds).
One student per club may enter.
!
COMPETITION GUIDELINES
!
Y
HOW TO ENTER:
!!
NATIONAL ELIGIBILITY
• • Visit www.betaclub.org/registration and follow directions.
• • Register students and then select competitions to enter.
• • The entry must be completed and submitted by the
• deadline date of Dec. 10, 2014.
JUDGING CRITERIA
Interest Level (A well chosen topic)
5 pts.
Organization and Transition of
Ideas (the speech flowed smoothly)
10 pts.
Grammar and Diction
10 pts
Verbal Support of Main Ideas
(statistics, testimony, illustrations)
10 pts.
Delivery Without
Interpretation,
Dramatization or Acting
Eye Contact
ORATORY
1. The oration must be strictly original with the students.
2. One manuscript must be typed, double-spaced and handed to the coordinator before
the contestant speaks. The manuscript becomes the property of the National Beta
Club.
3. No more than 75 quoted words will be permitted. Plagiarism will cause the contestant
to be ineligible in the competition.
4. Manuscripts must indicate all sources used whether those sources are quoted directly or
indirectly. This must be done in bibliography form. If a bibliography is not needed, a
sheet at the back of the speech must indicate no bibliography needed. A speech
without a bibliography or sheet indicating that no bibliography will have points
deducted from score.
5. Note cards may not be used. Speech must be given from memory.
6. Speeches must be of the persuasive or informative type.
7. This is an oration. Therefore, no interpretation, dramatization, or acting should be
included.
8. The time for the oratory competition will be listed in the program booklet.
9. Participants must be dressed in professional attire. This means females are to wear a
dressy pantsuit with coordinating jacket or a business suit and the males are to wear a
suit or a blazer with dress slacks, a tie and dress shoes.
10.No costuming or props may be used. (i.e. wearing of flag pin during patriotic speech)
11. Spectators and competitors must enter the room prior to the start of the first oration and
may not leave until the conclusion of the competition to prevent distraction. All cell
!
10 pts.
10 pts
10 pts.
Enthusiasm
Professional Dress Attire
10 pts.
A Typed Double-Spaced
Manuscript Provided
10 pts.
Bibliography or a Sheet
Indicating No Bibliography
Needed
5 pts.
Overall Effectiveness
!!
10 pts.
Educational
Connections
* Creativity and Innovation
* Information/ Media Literacy
* Composition Writing and
Journalism
* Oral Performance
* Communication/Persuasion
* Critical Thinking
!
15
QUIZ BOWL
!
STATE ADDENDUM: All Beta Club schools may participate in the Quiz Bowl.
Elimination will be done by a written test which will be given on Friday
evening. The top four teams will compete in the oral rounds. Team 1 will play
team 4 and team 2 will play team 3 in the first round. The semi-final and final
rounds will use the National rules.
!
COMPETITION GUIDELINES
! 1. The teams and a sponsor must attend a mandatory meeting at designated time printed in
!
!
!
2. The competition will be single elimination. Times and brackets will be printed in the
program. All contestants must report to the room designated in the program at that time.
There will be no rearrangement of schedule.
3. Each team must consist of four members throughout the entire quiz bowl competition. The
state winner and the runner-up teams may enter any four students who are registered at
the national convention. [However, these team members (4 members plus 2 alternates)
must be the ones that were listed on the entry form online by the deadline.] If a sponsor
needs to change a team member’s name once the entry has been completed online, he/
she must call the National Office at least two weeks prior to the date of the convention.
No changes concerning team members may be made after this date.
4. If a team is late or fails to appear at all, it will forfeit the match and the remaining teams
will compete.
5. Each match will consist of two teams and will be played with two 10 question halves.
HOW TO ENTER:
!!
•
•
•
•
QUIZ BOWL
!
!
the program.
NATIONAL ELIGIBILITY
!
• Visit www.betaclub.org/registration and follow directions.
• Register students and then select competitions to enter.
• The entry must be completed and submitted by the
deadline date of Dec. 10, 2014.
Educational
Connections
* 9-12 Core Standards
* Creativity and Innovation
* Information/ Media Literacy
* Communication and
Collaboration
* Critical Thinking and Problem
Solving
!
16
!
PROCEDURE FOR QUIZ BOWL MATCH
1. Quiz Bowl is a question-and-answer game played between two teams of four players each.
!
2.Points are scored for correct answers to questions asked by the moderator.
!
3.Two types of questions are asked: toss-ups, worth 10 points each, and bonuses that may be
made up of a varying number of questions that are worth a total of 20 points.
!
4.On toss-ups and bonuses, unless otherwise stated in the question, players may use
abbreviated answers, such as last names only, nicknames, acronyms, chemical symbols, etc., as
long as such answers still correctly indicate clear and precise knowledge of the information
requested in the question.
!
5. Players will be given approximately 5 seconds from the time the moderator stops reading to
signal and then must answer as soon as recognized. The moderator will allow for a natural
pause, but stalling is not allowed. An exception to this rule is mathematics questions that require
calculation which will be given 15 seconds response time.
!
6.If a player confers with a teammate on the toss-up question, the answer does not count. The
question is turned over to the other team. The first player to signal on the other team and be
recognized will answer.
!
7.If a player answers without being recognized, the answer counts the same as a wrong
answer. The question is then turned over to the other team and the first player on the other team
to signal and be recognized will answer. This rule is in effect to prevent players from answering
because they “think” they signaled first. That is not the same as actually signaling first. The right
of the player who really has signaled must be protected.
!
QUIZ BOWL
8.On a toss-up, the first response is the one that counts. Sometimes a player will attempt to give
more than one piece of information in his/her answer. There are some instances when such a
response is acceptable. The moderator and the judge must distinguish whether the player has, in
fact, pinpointed the answer or is just rattling off a list of facts on a given subject. This situation is
particularly likely to occur on an interruption. The officials must be alert. This is a judgment call.
!
9.If a player answers a toss-up correctly, his or her team scores 10 points and is given a chance
at a bonus question.
!
10.If a player answers a toss-up incorrectly, the question is turned over to the other team, and if
a team member answers correctly, his/her team scores 10 points. On the turnover, a player must
still signal and be recognized before answering. If the moderator has finished reading the
question for the first team, it will not be repeated.
!
11.If a player believes he or she knows the answer to a toss-up question before it has been
completed, he or she may interrupt the moderator by signaling. If the answer is correct, the team
scores 10 points. If the answer is wrong, the entire question is repeated for the other team.
17
!
PROCEDURE FOR QUIZ BOWL MATCH
12.If the moderator inadvertently gives an answer to a toss-up without giving either team a
chance to respond, a new toss-up is read for both teams. However, if one team has given an
incorrect answer and the moderator inadvertently gives the answer without turning it over to the
opposing team, then a new toss-up from a replacement list will be read for the opposing team
only.
!
13.If someone in the audience shouts out an answer, the moderator discards the question and
goes to the next question in the stack, with all other rules as set forth in effect.
!
14.Team members may confer on bonus answers. All team members are encouraged to
participate as much as possible. However, if there are conflicting answers, the moderator will
ask the team captain for the team's official answer.
!
15.On all bonuses, the moderator will anticipate some delay in response because of
conferences or pressure of giving multiple answers. He/she will allow the answers to come
naturally, but stalling is not allowed.
!
16.If a bonus question has several parts that are to be asked separately, the moderator will
allow approximately 10 seconds per part for the team members to confer and answer.
!
17.If a bonus question is a listing question requiring several answers, the moderator will allow
approximately 30 seconds for the team members to confer and answer.
!
18.Quiz Bowl is played in two (2) halves. Each half consists of ten(10) toss-up questions. Each
half will consist of ten(10) questions. The team that is ahead when the final whistle is blown at
the end of the second half will be the winner. Note: there is a 3-minute break between halves.
Also, this time may be used for consultation by the coach.
!
19.If the score is tied at the end of the regulation time, the tie is broken by a sudden-death
play-off of toss-up questions. The first correct answer scores 10 points and wins the game.
QUIZ BOWL
!
20.PROTESTS: If a player or team wishes to protest either an accepted answer to a question
or a game procedure, the protest must come during the game at the time of the occurrence
from the team captain. A decision will be made at that point by the moderator and the judge
and it will be final. If a team has had two unsuccessful protests in one game, it may not make
any further protests during the game.
18
SCRAPBOOK
The purpose of the scrapbook competition is to showcase the accomplishments of the individual chapters as well as to
showcase the creative spirit of the members. In order to demonstrate the artistic abilities, the journaling abilities and
the general creativity of the members, clubs are reminded that the scrapbooks be original, meaning-artwork, lettering
and other design elements be created by the students using scissors, die cuts, pens and pencils and paper. Scrapbooks
that reflect student input and creative control from the blank sheet of paper to the finished product will be rewarded in
the artwork category of the judging form.
!
DEFINITION: A scrapbook is a collection of photographs, newspaper articles, correspondence, and memorabilia
mounted in book form under an attached cover. This is a way to record each Beta Club's service, membership, and
activities for the school year or from convention to convention. A form of narration identifying and giving information on
each section should be present. The theme of the scrapbook should be carried out through the title, cover, design, art
work, and narration.
!
COMPETITION GUIDELINES
!
!
!
A. Cover and Binding
1. Must be no larger than 15" X 18" X 6"
2. Decorations on cover may not exceed ¼ inch from surface of cover
3. Must have full name of school, city, state, convention year printed on cover
4. Must be physically attached to book and pages must turn easily
5. No use of electronic or motorized devices
6. Must reflect theme which is chosen by club
B. Title Page
1. Includes the theme, school name, city, state and year
C. Table of Contents
1. Includes the main divisions, main headings and page numbers
D. Introduction
1. Introduces the reader to the club-by giving a brief history of club.
2. Include club size, number of fund raisers and other pertinent information to
introduce club to judges
E. Membership
1. Information and biographical data of officers and sponsors
2. Showcase members in an artistic presentation as to club involvement
3. Include extracurricular activities in which members are involved
F. Service
1. Include artistic presentation of each service project
2. Show evidence of student involvement
G. Activities
1. Include Beta group functions such as club meetings, planning and social
functions
2. Include district meetings, if applicable, state and national conventions
SCRAPBOOK
I. The scrapbook and cover must be new each year and should include the following
information:
19
SCRAPBOOK
COMPETITION GUIDELINES CONT.
2. The theme selected by the club must be
reflected throughout the book from
cover to the last page.
!
!
!
JUDGING CRITERIA
Theme (reflected throughout)
5pts
10pts
3. All work is to be done by Beta members
under the supervision of the Sponsor.
10pts
Scrapbook Order
5pts
4. Only first and second place scrapbooks in state competition may be entered in national
competition. Clubs entering the national convention must have
students registered for the convention.
Title Page
2pts
6. Artwork – Originality, creativity, neatness and over-all visual appeal of the scrapbook through
the use of art
(neatly presented)
Table of Contents
3pts
Introduction
5pts
Membership (including content/presentation) 20pts
Service (including content/presentation)
20pts
Activities (including content/presentation)
20pts
!
Deductions
Cover must be no larger than 15″ x 18″ x 6″ -10pts
Decorations on cover may not exceed ¼ inch from -5pts
the surface
Cover must have full name of school, city, state, -5pts
convention year printed on it
Cover must be physically attached to book and -5pts
pages must turn easily
No use of electronic or motorized devices NATIONAL ELIGIBILITY
HOW TO ENTER:
• • Visit www.betaclub.org/registration and follow directions.
• • Register students and then select competitions to enter.
• • The entry must be completed and submitted by the
deadline date of Dec. 10, 2014.
•
!!
-5pts
Educational
Connections
*
*
*
*
*
Creativity and Innovation
Information/ Media Literacy
Composition Writing and
Journalism
Communication and
Collaboration
* Critical Thinking and
Problem Solving
* Visual Art Standards
SCRAPBOOK
!!
Artwork (original/creative)
5. The theme is decided by the club
entering the competition. The
theme is a subject or topic that is
reflected in the design,
artwork,and narration of captions
throughout the scrapbook.
!
20
!!!!
TALENT
A school may enter only one talent competition - Group or Special!
GROUP TALENT (5 or more participants) — 6-minute limit. You will have !
a total time limit of eleven (11) minutes. This includes set up and take down, but the
performance still has a maximum time limit of six (6) minutes.!
!
!
!
!
!
OR!
SPECIAL TALENT (4 or fewer participants) — 4-minute limit. You will have !
a total time limit of seven (7) minutes. This includes set up and take down, but!
the performance still has a maximum time limit of four (4) minutes.!
!
!
!
!
COMPETITION GUIDELINES
1. Only Betas registered at the convention may take part in the program.
All talent participants’ names must be on the talent entry form completed
online or your club will be ineligible to perform.
2. Clubs must furnish their own properties. A keyboard, sound system and
CD player will be provided. (You must present the CD/Flash drive to the
sound technician prior to the performance) The CD for vocal entries must
contain music only. (This means no words or computerized /synthesized
voices on disc.) Please label the CD with school name, performer (s)
name and title of music.
3. Group acts must clear the stage of any debris following their
performances. Clean up will be included in the set-up/take-down time
limit of 5 minutes.
!
4. Avoid inappropriate music, corny, crude or risqué jokes and acts—they
are beneath the dignity of Betas! Be careful of your motions and/or
lyrics. The performance must not make any references to R-rated movies,
drugs, sex, alcohol or race.
5.
!
Off color, risqué acts and costume(s) or inappropriate costuming
will not be allowed.
GROUP TALENT
SPECIAL TALENT
JUDGING CRITERIA
!
Talent
Is evidence of real talent present in the
performance? (No lip syncing allowed. Vocal
performers may not have background or
computerized/synthesized voices on the
accompaniment CD.)
40pts
Evidence of preparation
before presentation
Consideration will be given for the originality and
complexity of the act. Evidence of adequate
rehearsal, preparation of sets, backdrops, and
special effects that contribute to the act will be
considered.
20pts
Nature and appropriateness
of performance
Consideration will be given to the manner in which
the performance is given. The content must be
appropriate and in good taste. (Off color, risqué
acts and costume(s) or inappropriate costuming
will not be allowed.) The performance should be
uniform. All aspects of the act should blend
together to present a pleasing, effective
performance
20pts
Overall Entertainment
Quality
Presentation confidence, Stage Presence
20pts
!
DEDUCTIONS
!
21
TALENT
Less 20 points for going over
performance time limit
and/or each rule
infraction that occurs.
TALENT
GROUP TALENT
SPECIAL TALENT
!! COMPETITION GUIDELINES CONT.
6. Please use the microphone. Observation has shown this gives best results. Only microphones
and headsets provided by the Audio Visual Production Company hired by the National Office
may be used.
!7. No fire, hay, balloons, stickers or any loose materials may be used in any act! No confetti
allowed.
!8. No lip syncing allowed.
!9. No audio visual technology such as power point presentations, slide shows, etc. will be
allowed.
!10. Candidates for State Office CANNOT participate in the talent contest or they will forfeit
their right to run for a State Office.
!11. The use of black lights is discouraged due to the inability to turn off lights at convention
sites.
!12. No use and/or portrayal of weapons of any kind will be allowed.
HOW TO ENTER:
!!
!
!!
• Visit www.betaclub.org/registration and follow directions.
• Register students and then select competitions to enter.
• A club may enter group or special talent, but not both.
• The entry must be completed and submitted by the
deadline date of Dec. 10, 2014.
Educational
Connections
* Performing/Visual Arts
Standards
* Creativity and Innovation
* Communication and
Collaboration
* Critical Thinking
TALENT
•
•
•
•
•
NATIONAL ELIGIBILITY
Group and Special Talent
!!
22
CODE OF CONDUCT
!!
Knowing that any organization is judged largely by the behavior of its individual
members, we who attend the Beta Club Convention, agree that our registering at the
Beta Convention constitutes our subscribing to the following rules which comprise the
Code of Conduct.
!
!
Rule 1:
Each Sponsor is responsible for each and every one of his/her students. Therefore, students
must keep their Sponsor informed of their whereabouts at all times.
Rule 2:
Betas registered at the Convention should be present for all scheduled meetings and on
time.
Rule 3:
Curfew is set by the council and the curfew will be printed in the program. This means in your own room and respectfully quiet.
!
!
!
Rule 4:
!
Rule 5:
!
Members may visit other members' rooms only with the Sponsor's knowledge and approval.
No alcoholic beverages, drugs or tobacco, in any form, shall be possessed by anyone at
this Beta Convention. Clothing which advertises sex, drugs, tobacco, or alcohol will not be
permitted.
Rule 6: All registered Betas and Adults are expected to wear official name badges at all times.
Admission to meetings and the convention functions is by name badge only.
!
!
!
Each registered Beta is expected to display and exert leadership qualities in a responsible
manner that will lead to the organized success of this Convention. Betas should conduct
themselves in such a manner that their actions will reflect favorably on the school and community and all of those responsible for providing the student with this opportunity.
CODE OF
CONDUCT
Rule 7:
We agree that any violation of these rules subjects our entire chapter to being sent
home and all honors and awards forfeited. Serious misconduct on our part shall be
reported to our Principal and our parents, who shall be advised that we are barred
from participating in future Beta Conventions, and shall constitute grounds for the
cancellation of our school's charter of The National Beta Club.
23
EMERGENCY
INFORMATION
!
Beta Convention Safety and Emergency Tips
General Safety Tips
Sponsors
It is recommended that sponsors collect parental consent forms and emergency
contact forms from students. It is also recommended that sponsors bring these
forms and keep with them at all times during the convention.
!
Sponsors may also choose to take a digital photo of each student traveling with
them to convention and carry them on a memory stick or flash drive. In the
unlikely event that a student becomes lost, the photo will help convention staff
and local authorities locate the student.
!
!
EMERGENCY
INFO
Hotel Safety
• Read the emergency instructions on the back of your hotel room door.
Familiarize yourself with the fire escape route.
• Count the number of doors between your room and the nearest exit.
• Do not leave your door open and always use the dead bolt.
• Do not open your hotel door to anyone you don’t personally know. Call
the front desk to verify hotel staff, security guards, and others requesting
entrance to your room.
• If you encounter questionable individuals, report them to the front desk.
• Do not leave valuables out in the open. Many hotels provide lock boxes
for your security.
• Keep your room key with you at all times.
Weather Emergencies
!
Watches: Indicate that conditions are right for the development of a weather
hazard. Watches cover a larger area than Warnings. Watches usually have
lead times of approximately 1-2 hours (tornado or thunderstorm), 3-12 hours
(flash flood), and 12-36 hours (river flood or winter storm).
!
Warnings: Indicate that a hazard is imminent and the probability of occurrence
is extremely high. Warnings are issued based on eyewitness reports or clear
signatures from remote sensing devices (radar, satellite). Warnings usually
have lead times of approximately 30 minutes or less (for thunderstorm type
events), and 6-18 hours (for river floods and winter storms).
!
Advisories: Issued when weather is expected to disrupt normal routines, but is
not expected to be life threatening (e.g., 2-3 inches of snow, dense fog, etc.).
Advisory lead times are the same as Warnings.
!
Upon Issuance of a Watch or Advisory
!
Council Chair/CEO/COO/Convention Staff will monitor weather reports for
change in conditions.
!
!
24
EMERGENCY INFORMATION
Upon Issuance of a Warning
!
•
•
•
•
•
!
•
Council Chair/CEO/COO/Convention Staff will implement Severe Weather Safe Area procedure.
All students and attendees shall proceed to designated safe areas and remain quiet to hear further
instructions.
Sponsors should follow standard student accounting procedures and notify National Beta Club staff of
any issues.
Occupants of shelter areas shall remain in that area until the “all clear” is given.
In the event of building damage, students and attendees shall be evacuated to safer areas of the
building or from the building.
If evacuation occurs, do not reenter the building until given the “all clear.”
Drop, Cover, and Hold (For use in the event of an earthquake or other imminent danger to building or
immediate surroundings).
!
•
•
•
•
•
•
•
!
•
•
•
•
•
•
•
•
•
•
•
•
•
Implement evacuation procedures to outside assembly area.
Assist any students needing special assistance.
Follow standard student accounting procedures.
Do not re-enter the building until being given the “all clear” to do so.
!
EMERGENCY
INFO
!
DROP to the floor, take cover under a nearby desk, table, or chair and face away from the windows.
COVER your eyes by leaning your face against your arms.
HOLD on the desk, table, or chair legs and maintain present location/position.
If no cover is available, get against inside doorway or crouch against inside wall and cover head;
stay away from outside walls, windows or other expanses of glass, and potential falling objects.
Leave doors open to minimize jamming if the building shifts.
Do not attempt to run through the building or outside due to risk of falling objects.
Wait for further instructions.
Fire
Bomb Threat
If an evacuation response is initiated, modify evacuation routes as necessary based on the possible
location of bomb.
If what appears to be a bomb is found, DO NOT TOUCH IT; the police department will take charge.
Turn off cell phones and DO NOT transmit with radios.
Leave the environment as it is.
Avoid altering any electrical items or systems (DO NOT turn on or off lights, DO NOT change
thermostat, etc.).
Avoid opening and closing doors.
Evacuate personnel at least 300 feet from the building; during inclement weather and a possible
prolonged search, move students to an Alternate Building Location.
Follow standard student accounting procedures.
25
Do not re-enter the building until being given the “all clear” to do so.
!
E
T
A
T
S
S
M
U
D
N
E
D
D
A
GENERAL INFORMATION
GENERAL INFO
1. Beta Conventions are open to certified members, school officials, sponsors, alumni, parents and
chaperones upon proper registration. Alumni must come with a group and are under the same
regulations as Betas, but without vote. ALL MUST REGISTER!
!
2. Each group must be accompanied by a sponsor or chaperone. A ratio of one adult for every ten
members is suggested. Convention address of sponsor or chaperone is required.
!
3. Each club must make its own arrangements for lodging. Betas may stay any place approved by
their Parents, Sponsors and Chaperones. Advance registration for lodging is urged, and confirmation
should be requested in writing.
!
4. New members should be entered and sent to the National Office two weeks prior to registering to
attend the state convention.
!
5. The convention registration form, which is online at www.betaclub.org/registration, must be
completed online, submitted, printed and mailed along with a check to the National Beta Club Office
postmarked no later than December 10, 2014. THE REGISTRATION FEE IS $20.00 PER PERSON
except two club sponsors if sent in by December 10 and the late registration fee is $25.00. All late
registrations will be done at the convention site. There are NO REFUNDS on convention registration.
No exceptions will be made on refunds for convention registration fees unless the entire convention is
canceled by the National Office. When picking up the club’s registration materials, sponsors are
responsible for verifying the counting of ballots before leaving the registration area. No changes can
be made after sponsors leave the registration area.
!
6. Only registered Betas may take part in the Convention program and each club should pick up their
registration materials at the stated time and place listed in the convention program.
!
7. Admission to all meetings is by name badge only. This is secured when one registers and will admit
the individual to all events.
!
8. The attire for the meetings is officially informal. Both males and females must wear appropriate
modest dress attire. No hats or caps, no midriffs showing; strapless or spaghetti strap tops or swimsuits
will NOT be allowed at the general sessions. Clothing which advertises sex, alcohol or drugs will not
be allowed.
!
9. The offices are President, Vice-President and Secretary. All candidates will run for a position rather
than an office. The entry form must be completed online by the club sponsor at www.betaclub.org/
registration, and submitted by December 10, 2014. First, read the rules, nominate a rising senior in
good standing, and get the nomination in early. More detailed regulations are found in this handbook.
A club may nominate only one person.
26
GENERAL INFORMATION
convention.
11. Each Beta Club member (not Sponsor) will receive an individual ballot and may cast it on the second
day of convention at the designated time and place. Ballots will be given to the clubs when they register.
Sponsors need to count the ballots before they leave the registration area. Clubs may caucus prior to
GENERAL INFO
10. The first and second place group and special talent winners will be invited to compete at the national
voting, but the voting is by the individual only. No proxy voting is permitted.
!
12. Read the Code of Conduct to the club, ask each member to abide by it and send a copy to the
parents of each member. Some clubs add to this their rules, regulations, schedule and pertinent
information. Some ask the parents to sign and return these. Any student who will not subscribe to this
Code should be left at home. The Beta Club is proud of its good reputation and we depend on all of the
good leaders and members attending the Convention to help keep our Convention conduct above
reproach. Failure to comply to all rules and code of conduct may result on loss of awards.
!
13. The convention registration form, which is online at www.betaclub.org/registration, must be
completed online, submitted, printed and mailed along with a check to the National Beta Club Office
postmarked no later than December 10, 2014.
!
14. Participants in all competitions must be on the National Beta Club roll by the deadline date,
December 10, 2014.
!
!
15. No balloons, stickers, confetti, weapons and/or hay will be allowed at the convention.
16. All trophies not picked up during the awards ceremony will be shipped to the sponsor per request
COD.
!
!
!
!
!
!
17. No glitter will be allowed at the dance.
18. Failure to adhere to all deadlines and procedures will result in students not being able to compete.
27
Transportation will vary according to whether public transportation or cars are used. Figure costs and
GENERAL INFO
How to estimate convention costs
1. Decide HOW and WHEN members will go to the Convention and WHERE the club will stay.
prorate them. Since each group arranges for its own lodging, you will need to know how many nights you
will spend and what the charge for the lodging will be. Prorate that and then estimate the cost for meals.
Add all of this to the REGISTRATION cost and you will have the total cost of the Convention per person.
This does not include shopping, souvenirs and entrance fees to any place of interest your group may visit.
!
2. The pre-registration fee is $20.00 per PERSON attending the Convention except for two club sponsors
and admits registrants to all Convention functions, including the Dance. ALL MUST REGISTER! This fee is
used to defray the costs of the Conventions—facilities, printing of programs, etc. Since admission to meetings
is by name badge only, the chaperones should all register and get credentials. (This includes Alumni.)
There are NO REFUNDS on registration. There will be no exceptions made on convention registration fees
unless the convention is canceled by the National Office.
!
3. All meals for students must be paid for by the individual. Most clubs that raise Convention money pay
for the registration, lodging and/or transportation costs. Each student usually pays for his own meals.
!
4. Each club usually pays the Convention expenses of their chaperones—the sponsor, school officials or
whoever is kind enough to come with them. The adult sponsors are invited to a complimentary breakfast
with a conference for sponsors following the breakfast. There is a luncheon for Council members and
administrators.
!
5. MAKE RESERVATIONS EARLY! It is necessary to send advance registration for the Beta Convention to
the National Office. When you arrange for your hotel lodging, please be sure to follow the directions and
information listed in that particular section of this convention bulletin, and respect the deadlines!!
Remember, convention costs are determined in large part by the number of hotel rooms you need. Plan
accordingly! Also, be sure to follow the guidelines for the hotel damage deposit, and send it to the
appropriate person along with the form in the handbook.
!
6. The convention registration form, which is online at www.betaclub.org/registration must be completed
online, submitted, printed and mailed along with a check to the National Beta Club Office postmarked no
later than December 10, 2014. All late registrations must be done at the convention.
7. The State Convention is informational and inspirational and affords a weekend of wholesome pleasure.
The cost is small in return for what a Beta member can gain from a well-planned trip.
!
8. It is the National Beta Club’s intention to make this convention as pleasant as possible for all attendees.
Please let us know if there are any special accommodations that you need so that we may, if reasonably
possible, attempt to make appropriate arrangements. You must notify us at 151 Beta Club Way,
Spartanburg, South Carolina 29306-3012 by no later than December 10, 2014. Your failure to timely
notify us may result in our inability to accommodate your needs.
28
STATE OFFICERS SERVICE AWARDS
MOST WORTHWHILE SERVICE PROJECT
!
An award will be presented to the club having the most worthwhile service project
called the “State Officers Service Award.” The three state Beta officers will determine the
first, second, and third place winners. Each club is asked to write an essay describing
what it feels to be its most worthwhile service project using the criteria listed below. The
essay must not contain the name of your school or sponsor(s). Each essay submitted will
be given a number by the State Sponsor and copies will be made and given to each state
officer. The officers will not know which schools are represented by the essays. The
scores will be totaled and the winners determined.
!
The essay must be typed, double-spaced and no longer than one page in length.
The essay must be written by a current member of your Beta Club and may be about any
service project performed by your club since the 2014 State Beta Club Convention.
!
Mail the essay to Mr. Joey Whittington postmarked by December 10, 2014. We hope
this award will give all clubs more incentive to be involved in many more community
service projects.
!
Items to
(A)
(B)
(C)
(D)
!
be covered in this essay should include:
why the project was chosen and how it was accomplished;
the impact of the project on the community and/or recipient;
the impact on the club members/what they learned from the project;
other pertinent information that does not make the essay exceed one page
Mail to: Mr. Joey Whittington
State Beta Club Sponsor
Bell High School
930 South Main Street
Bell FL 32619
This form may be mailed with other forms that go to Mr. Whittington at the school
address.
!
Name of School !
Name of Sponsor !
Beta Member Who Wrote Essay !
______________________________________
Sponsor’s Signature
!
____________________ Number Assigned by State Sponsor
29
PARTICIPATION RECOGNITION
!
!
There will be three (3) participation awards given at the end of convention. Participation credit
will be given for each competition, meeting and activity that your school is a part of. Each
opportunity is indicated in the Handbook with an asterisk (*).
!
Participation awards will be given in 3 group categories based on school attendance at
convention.
1 - 15 students at convention
16 - 35 students at convention
over 35 students at convention
!
The purpose of this award is to encourage participation in all parts of convention, and to
recognize those schools who do participate. All schools competing will receive a certificate,
regardless of the final tallies.
!
30
FLORIDA BETA SCHOLARSHIP RULES
Three Beta scholarships are being given to deserving college bound seniors
who are Beta Club members. The scholarships (one in the amount of $300, one in
the amount of $200, and one in the amount of $100) will be awarded at the state
convention each year as long as there are sufficient funds. Any senior in high
school who is a member in good standing of the local Beta Club and is in
attendance at the state convention is eligible to enter the competition. A multiplechoice test with an essay tie-breaker will be issued to all competitors on the first
day of the convention. No calculators, dictionaries or other aides are permitted in
testing. The winners will be announced at the Third General Session during the
awards presentation. You may have more than one entry per school. There will
be a $5.00 assessed fee for each senior taking the scholarship exam.
31
ARTS & CRAFTS
1.
2.
Be very specific of the category in which the entry is entered.
An individual may enter only one (1) item per category; however, an individual may enter more than
one category. Each school will be limited to one entry per category.
Tags are provided in this packet for entries for display. We encourage each school to have proper
identification on all entries. Include the name of the individual, school, category of the entry, and
address of school or individual.
Although the club in charge of the Arts and Crafts competition will take reasonable precautions to
protect entries, the club will not be responsible for loss, damage, or breakage. It is the responsibility
of clubs entering the contest to collect entered items at the designated times.
Paintings and other similar works should be matted or framed for best presentation. No easels will
be supplied.
All art work completed by the individual or group must be presented for judging and display on the
first afternoon of the convention.
Identification cards are included in this packet. These must be attached to the back or bottom of the
entries.
Entries will remain on display until adjournment of the convention.
There must be at least two (2) projects entered in a category for the pieces to be judged and
awarded recognition.
There are no guidelines regarding subject matter or size of the entries. Students may choose freely in
this regard. However, judging will include workmanship and creativity.
The work entered in the arts and crafts competition was solely created by the student entering the
competition.
3.
4.
5.
6.
7.
8.
9.
10.
11.
!
CATEGORY
NO KITS OF ANY KIND MAY BE USED
1. Sketching (Black & White)
Sketching (Colored Pencils)
Sketching (Pastels)
2. Watercolors 3. Acrylic Painting 4. Wreath 5. Photography
6.
Color – Still Color – Action Photography Black and White – Still Black and White – Action Digitally Enhanced 7.
Mixed Media 8.
Stitchery 9.
Woodworking Ceramics 10.
11. Computer Graphics
!!
32
ARTS & CRAFTS
DEADLINE DATE: DECEMBER 10, 2014
!ARTS AND CRAFTS TAG FOR ENTRIES (Print or Type information)
Duplicate this form as needed.
!!
NAME of SCHOOL____________________________________________________________
!NAME OF MEMBER __________________________________________________________
!MEMBER ID#___________________________________
!Category______________________________________________________
!
!!
!
HOW TO ENTER:
!!
•
•
•
•
!
• Visit www.betaclub.org/registration and follow directions.
• Register students and then select competitions to enter.
• The entry must be completed and submitted by the
deadline date of Dec. 10, 2014.
33
!DISTRICT 1
FLORIDA BETA CLUB DISTRICTS
Broward County
Dade County
Monroe County
Palm Beach County
Charlotte County
Collier County
Glades County
Hendry County
Lee County
Brevard County
Highlands County
Indian River County
Martin County
Okeechobee County
Osceola County
St. Lucie County
DeSoto County
Hardee County
Hillsborough County
Manatee County
Polk County
Pinellas County
Sarasota County
Flagler County
Lake County
Orange County
Seminole County
Volusia County
Citrus County
Hernando County
Marion County
Pasco County
Sumter County
Baker County
Clay County
Duval County
Nassau County
!DISTRICT 2
!DISTRICT 3
!DISTRICT 4
!DISTRICT 5
!DISTRICT 6
!DISTRICT 7
!DISTRICT 8
Alachua CountyDixie County
Bradford County
Gilchrist County
Levy County
Union County
Columbia County
Hamilton County
Suwannee County
Taylor County
!DISTRICT 9
!DISTRICT 10 - DISTRICT 11
Lafayette County
Madison County
Franklin County
Bay County
Jefferson County
Calhoun County
Leon County
Gadsden County
Wakulla County Gulf County
!DISTRICT 12
!
Putnam County
St. Johns
Escambia County
Okaloosa County
Holmes County
Jackson County
Liberty County
Washington County
Santa Rosa County
Walton County
34
FLORIDA BETA CLUB CONVENTION
REQUEST FOR SPONSOR/ADULT HELPERS
!
Clubs attending the convention are asked to provide at least one adult to help. Please list the adult
who will help and put a "1" by the first choice, "2" by the second choice and "3" by the third choice.
Every club needs to have a representative at the Sponsors Breakfast.
!Name
Name of School
School Phone Number
Home Phone Number
E-Mail Address
Help with:
________Monitor and assist with an academic competition
!________Assist with quiz bowl
*Please sign up to judge an
event that you do not have a
student participating.
Help judge:
________Banners
________Campaign booths
________Campaign skits
_________Character skits
________Creative writing
________Oratory
________Scrapbooks
________Talent Preliminaries (Group)
________Talent Preliminaries (Special)
________Talent Finals (Group)
________Talent Finals (Special)
________Art
!
!
Please email this form to:
Joey Whittington
35
HOTEL INFORMATION
Please print or type in black ink (do not use blue ink):
!
Complete this form and send to:
The Florida Hotel & Conference Center
1500 Sand Lake Road
Orlando, FLorida 32809
!
!
!
!
!
!
!
!
!
!
!
State Addendum
BANNER
Name of School _________________________________________________________________
Name of Sponsor ________________________________________________________________
School Address __________________________________________________________________
_______________________________________________________________________________
School Phone Number ____________________________________________________________
School Fax Number ____________________________________________________________
Sponsor’s School E-Mail Address ____________________________________________________
Total Number of rooms requested? ______________
Indicate the number for each type of room below.
Standard Double _____________ Standard King _____________
The room rate does not include hotel, local or state tax or fees.
The postmark deadline is December 10, 2014.
Rooms must be cancelled by 72 hours prior to arrival or you will be charged for room (s).
!
!
!
!
!
!
36
ROOM REQUEST
Please complete the rooming list below. Use the reverse side of this form, if necessary.
!
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
Room 3: _____________________________ Room 9:
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
Room 4: _____________________________ Room 10:
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
Room 5: _____________________________ Room 11:
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
!
!
!
!
Room 6: _____________________________
_____________________________
_____________________________
_____________________________
!
!
!
!
!
!
!
!
STATE ADDENDUM
Room 1: _____________________________ Room 7:
_____________________________
_____________________________
_____________________________
Room 2: _____________________________ Room 8:
_____________________________
_____________________________
_____________________________
Room 12: ____________________________
_____________________________
_____________________________
_____________________________
37