FlowerCityPickers
September14,2016BoardMeeting
Attendees:KhouryHumphrey,Charles,ScottHefner,PaulBanks,Denise
ThankyouforparticipatingintheJuneboardmeeting.Belowarethekeytopicscoveredduringoursession:
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BusPaintingandParking
Data–weighingfood
Reviewfundingpriorities
501(C)
LeaderstoprovidestatusonactionsidentifiedatAugustmeeting–All
Action
Criticalpositionsmustbefilled:
Mediaofficer
Treasurer
Collections
DataKing/Queen
MediadirectortoberesponsibleforPictograph–needtoprovided
materialsandtraining
Media
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FCPLogo
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Poster
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Tri-Fold
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Create&updateonlinecalendar
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Identifytasksforoneyearanniversary(includingannouncement)
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Facebookupdates(Needtogetmorefeedback)
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Needavolunteersonlysigns
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Updateaboutus
Setupmediaworkshop–needhelpupdatingFacebook,web-site,
Instagram,twitter,etc.,needadvisorycommitteeformedia.
BusNews:
-SecuredParkingspace
-Validatethatregistrationispaidanduptodate
Buspainting-educationalwithveggiesandfruitspossiblysponsors
Lead
Advisory
Committee
Status–10/8/16
BoardMembers
Solicitvolunteersat10/12Boardmeeting
RITEvandonatedscaleandprovidedinstructionsonhowtomanage
data–need2–3volunteerstorecorddata.
Khoury
Khoury/Hannah
Committeestobe
determined
KhourysentHannaexistinglogo.HannahwillcheckoutPiktoChartto
createdifferentcolorlogo’setc.,
Khoury
-needstobehookeduptoelectricity
-needtofindapressurewasher
-sandbusandtapewindows/lights
Fundingpriorities
-paintsuppliesforbus
-teeshirtstuff
-newbannersandfliers/posters
-adinBreathofLifeSDAChurch
-checkforBOLwasstolenandcashed-Charlesisworkingonrecovering
thefunds,inthemeantime,wepaidagainfortheadintheirbooklet.
SetupaT-Shirtmakingpartytohaveshirtsonhands
Whencontactingsheltersseeiftheyhaveatalentedindividualtohelp
withcollecting.
NeedanewCaptainData.Weighingfood.RITEvandonatedascale
(thankyou)andprovidedinstructionsonhowtouseit.
Exploreadditionalfundraisingactivitiestosustainusthroughthe
winter.
HannahtocontactAnnMooreFoodPhotographerandaskhertodrop
offfoodonSaturdaysbetween1:30and2:30
NeedAnnouncementsatthemarket
Collections
GleaningfromfarmsaskedbyScott
Toolcreatedforonlinevolunteersignup
Needtoprovidemoredescriptionaboutthetasks.Needtoinclude
infoaskingiftheyhaveadditionalquestionsorneeds.GiveKhoury
infologinandpasswordinfo.
Managepublicrelations(articles,newsupdates)
Treasurer
Kathleenhascreatedaninitialspreadsheettotrackexpensesand
donationsandreporting.DocumenttoincludeInsurance-
$65/month,liabilityinsurance-$400/year,collaterals/flyers,bus
repairs,etc.,(documenttobeupdatedtoincludereceiptsfrom
Khoury)
SetupFCPasa501©
Outreach
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Createquarterlynewsletter
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Developannualreporttosolicitfundingandforeducation
Tricia
APOOrganizationatUofRhasvolunteeredtodoT-shirtsforus.
Paul/Paulie
Tricia
FollowupwithAndietoseeifshewilltakeontheroll
Hannah
Hannah
Tricia
Khoury/Scott
Tricia
WriteupsabouttheFCP,needmorevolunteers
ExploreusingabellandweartiedyeshirtssovendorsrecognizeFlower
CityPickersandgettingbackupcollectors
Reinforcewithvolunteerstousethetooltohelpassessnumberof
volunteerseachweek.
TBD
BoardMembers
CheckwithGarytoseeifhewouldbeinterestedinbeingtreasurer
Tricia
HannahFarley
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HannahFarley
Deniseprovidedalink(1023-EZFormMakesApplyingfor501(c)(3)
Tax-ExemptStatusEasier;)andcontactnametohelpgetthe
processgoing
TriptoHawaii?
Annualreport–waitingforlogoandstatisticinfo.
SafetyWaivers
Tricia
Khoury
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CreateBy-Laws
Backfill
Includesafetywaiverstatementinvolunteersignupnotebook.
Updatevolunteersign-upsheetwithcheckmarkindicting
volunteerreadwaiverandunderstand.
CopyofwaivertobeavailableviaFCPweb-site.
Tobedetermined
AllOfficersand
Coordinators
Alltrustees
Completed–approvedparkingspaceprovided
Completed.Botharesetup
Trustees&OfficerstosendPresidentdesirednametocreateFCP
emailaccount
Doabetterjoborganizingboxes
Khoury
Completed
Paul/Tricia
Noadvisory
necessary
VolunteerAppreciationEvent
Tricia/Hannah
ParticipationinGuestChefattheMarket
Triciatofollowupwithinsurancetomakesurethatthe$325covers
anannualpolicyandthatwearealreadyapproved.
CreateDropBoxascentralrepositorytoshareinformation
Hangthefirstaidboxinthebus
ReviewMOU&obtainlegalinput
ProvideHannahFarleyalistofcurrentshelters
Tricia
Tricia
Havevolunteersteardownboxesthatcannotbeusedagainto
minimizeclean-upeffortsattheendoftheday.
Completed-TriciatoputtogethernotificationandKhourytoupdate
theweb-site
Completed–JulieKhourytohelp
Completed–Insurancepolicyinplace
HannahFolkert
Charles/Scott
Tricia
Paul
NA
NA
NA
HannahFarley
Completed-SetitupundertheAdministrativee-mail.
Completed
Completed–MOUprovidedtoEvanL.
Completed
CompletedItems
Bus–4options
ShopFix-$1.500–2,500
Scrap-$1,000
Yovi–Partsonly–exhaust,brakes-$1,000
Donotfixandjustpaintbus–andleaveatthemarket.
Needhelpfrommarkettoallowustokeepthebusparkedat
themarket.
Sendofficialletterrequestingapermanentparkingspaceforthebus
NeedtosetupGoogleDriveorDropbox
Firstdraft80%completed
Officer/coordinatortoidentifybackfills–Identifiedamedia
coordinator,needcollectionsandtreasurer.
Recommendation–leavethebusatthemarket.Goalistopaintbus
onceitcoolsdownanduseasaneducationaltooltoeducatethepublic.
Thankyouagainforyourparticipation.Ifyouhaveanycorrectionsorquestions,pleasecontactme.Thankyouforallyoudo.
OurnextmeetingisscheduledforSat6:00PMatBrue Coffee on Genesee and Brooks. 960 Genesee St.Belowisaroughdraftoftheagenda.Ifthereareother
topicsyouwouldliketocover,pleaseletmeknow.Ifyouhaveanycorrectionsorquestions,pleasecontactme.Thankyouforallyoudo.
OctoberMeetingAgenda
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Critical–Boardmemberbackfills
Hungerfordevent
BataviaSchoolsEducation–needflyers
DayChangeforBoardMeeting
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MarketHalloweenEvent
FastForwardFilmEvent
St.JohnFisherStatus
LeaderstoprovidestatusonactionsidentifiedatSeptembermeeting–All