ADDENDUM 1 TO INVITATION FOR BID NO. 5172-KO
BOTTLED WATER SERVICES AND BOTTLELESS WATER EQUIPMENT
University of Nevada, Las Vegas
Purchasing Department
4505 Maryland Parkway
Las Vegas, Nevada 89154-1033
(702) 895-3521
Date of Release: August 26, 2014
Date and Hour of Bid Opening: September 3, 2014, 3:00 PM Local Time
The following questions were raised and are answered below:
1. On the hydration stations, who will be installing them? If we are responsible to do the
install, does it need to be an approved contractor to do the job?
Answer: The UNLV Facilities department will install the hydration stations. Please refer
to the Invitation To Bid, Section D Scope of Work/Specifications, No. 1 Hydration
Stations.
2. How many hydration station units are expected to be used on property?
Answer: This is not known. See the Invitation To Bid, Section D Scope of
Work/Specifications, No. 1 Hydration Stations.
3. Can it be a free standing unit instead of a wall mounted unit?
Answer: No, the only units acceptable will be those models specified in the Invitation To
Bid and any substitute models which are approved via this Addendum No. 1.
4. When is the proposed start date for the awarded company?
Answer: Once the Invitation To Bid has been awarded and a contract is successfully,
executed, UNLV would expect the awarded vendors for supply of the hydration stations
and bottle-less water dispensers to begin supplying equipment and services as they are
requested. With regard to the bottled water services, UNLV would expect the successful
Contractor to begin work within a few weeks after a Contract is executed.
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IFB 5172-KO
5. Regarding the bottleless water equipment, is this bid for equipment purchase or monthly
rental?
Answer: UNLV requests that bidders provide pricing for both equipment purchase and
monthly rental of the bottleless water dispensers. Monthly rental fees should include any
maintenance and filter changes. Pricing for purchase of the units must include both pricing
for the unit and fees for maintenance and filters. See the attached Revised Section E
Pricing Response Form. Note that it is required that the units be installed by the UNLV
Facilities Department. No vendor install of the bottleless water equipment will be
permitted.
6. Are cup dispensers an option or to be included on all machines?
Answer: Cup dispensers for the hydration stations and bottle-less water dispensers are not
required. The Bottled Water services provider should provide cups and dispensers as an
option to departments and must provide pricing on such items in their bid response.
7. The specified equipment is primarily for lower use (consumption areas). Can an additional
item be quoted for higher use areas too?
Answer: The items outlined in the Section D Scope of Work/Specifications are the only
options that are acceptable. As specified in the Invitation To Bid, Bidders had a chance to
submit substitute models for the Hydration Stations and Bottle-less water Dispensers for
review and approval during the Invitation to Bid question period. This question period is
now over. Any approved substitute models will be so designated within this Addendum
No. 1.
8. The following substitute item is proposed for section 2a. Bottle-less water dispensers:
Pure Water Technology’s BlueV-M (PHSI – BluV-M).
Answer: This model is acceptable as long as Bidder submits proof of the product’s Energy
Star Rating along with their bid submittal.
9. Is the bid due September 3rd or August 26?
Answer: Sealed bids are due on or before September 3, 2014 at 3:00 PM. Late bids will
not be accepted. See the Invitation To Bid 5172-KO, Section A Submission Instructions,
No. 4.
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The following changes/deletions/additions are incorporated into the Invitation To Bid.
Section E Pricing Response Form is removed in its entirety and is replaced with the below Revised
Section E Pricing Response Form.
REVISED SECTION E
PRICING RESPONSE FORM
Provide pricing for each of the options below that Bidder can provide. Any estimated quantities indicated are
not binding. Actual usage may be different. Any items that are to be shipped to UNLV must be shipped using
UNLV’s Fed Ex Account number. Prices submitted must not include freight.
1. Hydration Stations and Filters
Hydration Stations
Description "Equal" Brand Description Unit Price 1. Elkay Filtered EZH20 Bottle Filling Station with Single ADA Cooler, Model LZS8WSLK or approved equal 2. Elkay Filtered EZH20 Bottle Filling Station with Bi‐Level ADA Cooler, LZSTL8WSLK or approved equal 3. Brita Hydration Station with Lifecycle Control , Surface Mount, Model 2000SMS or approved equal Replacement Filters Description 4. Elkay Filter Model 51300C or approved equal. (UNLV uses approximately 2 filters per year for each hydration station). Provide Pricing for both single pack and multi‐packs for the following: “Equal” Brand Description Unit Price 51300C (single) 51300C_3PK (three) 51300C_12PK (twelve) 51300C_24PK (twenty‐four) 51300C_48PK (forty‐eight) Page 3 of 8
IFB 5172-KO
5. Replacement Filter s for Elkay, Filter Model 51229C. Provide Pricing for both single pack and multi‐packs that are available. 6. Replacement Filter for Brita Model 2000 SMS, Filter Model 6429 or approved equal (UNLV uses approximately 2 filters per year for each hydration station, UNLV currently has 6 Brita Model 2000SMS hydration stations) 7. Replacement Filter for Brita Model 2000 and 2000SM, Filter Model 6424 (UNLV uses approximately 2 filters per year for each hydration station, UNLV currently has 16 Brita Model 2000SM and 1 Model 2000 hydration stations) 8. Replacement Filter Brita Model 6426 2. Bottle-less water dispensers.
2a. Provide pricing for Purchase of Bottleless water dispensers and maintenance costs in the table below.
Description "Equal" Brand Description Unit Price Odyssey Bottle‐less Cooler Model Hot N’ Cold with dual stage water filtration PFSE1SHS or approved equal Provide Monthly cost for maintaining each unit (including changing of the filters) 2b. Provide information on the maintenance costs of the bottle-less water dispensers. Provide detailed
information regarding what goods and services are provided for the maintenance fee.
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IFB 5172-KO
2c. Provide pricing for monthly rental of Bottleless Cooler. This monthly fee should include maintenance and
filter changes.
Description "Equal" Brand Description Monthly Rental Fee for Odyssey Bottle‐less Cooler Model Hot N’ Cold with dual stage water filtration PFSE1SHS or approved equal Monthly Cost 2d. Provide information on what maintenance services or other goods/services are provided and included in
the monthly rental cost.
3. Bottled Water Delivery
The following quantities are annual estimates which are based upon past usage by UNLV and Nevada State
College last year. The estimated quantities indicated will be used solely for computing the cost as a fair and
equitable formula to determine the low bidder and is not binding on UNLV. However, the actual unit costs
quoted by the Contractor shall be binding for the term of the Agreement. Payment to the successful
Contractor will be made only for the actual quantities of goods and services furnished. It is understood that
the scheduled quantity of goods and services to be furnished may be increased, decreased or omitted
without, in any way, invalidating unit prices provided by the successful Contractor.
1. BOTTLED WATER-5 GALLON SIZE
20,185 EACH $________ $__________
UNIT
TOTAL
2. BOTTLED WATER-3 GALLON SIZE
1,036 EACH $________ $___________
UNIT
TOTAL
3. DISPENSER RENTAL-HOT & COLD
PER MONTH BASIS
246 EACH
$______X12 $__________
UNIT/MO
TOTAL
4. CUPS,
7 OZ., SLEEVE OF 100
623 TUBES
$________ $___________
UNIT
TOTAL
5. CUPS, FOAM
12 OZ., 25 PER TUBE
115 TUBES
$________ $___________
UNIT
TOTAL
6. 1/2-LITER SIZE BOTTLED WATER
W/ FLAT CAP, PER CASE
3,360 CASES $________ $___________
UNIT
TOTAL
NUMBER OF BOTTLES PER CASE__________
7. COFFEE .9 OZ EA; 40 EA PER BOX
43 BOXES
BRAND OF COFFEE:_____________
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$________ $___________
UNIT
TOTAL
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SIZE PER PACKET ____OZ NUMBER OF PACKETS PER BOX_______
8. TEA – 28 TEA BAGS PER BOX
3 BOXES
$________ $___________
UNIT
TOTAL
47 CAN
$________ $___________
UNIT
TOTAL
BRAND OF TEA: _______________
NUMBER OF TEA BAGS PER BOX_____________
9. NON DAIRY CREAMER 12 OZ CANISTER
BRAND OF CREAMER:____________
NUMBER OF CANISTER PER CASE ___________
10. SUGAR – 20 OZ CANISTER
39 CAN
$________ $___________
UNIT
TOTAL
BRAND OF SUGAR:____________
NUMBER OF CANISTER PER CASE ____________
11. Hot Cups (case 1000)
5 CASES
$________ $___________
UNIT
TOTAL
12. COOK AND COLD COOLER
PER MONTH BASIS
2 EA
$______X12 $__________
UNIT/MO
TOTAL
GRAND TOTAL
$_____________
PROVIDE PRICING FOR MISCELLANEOUS COST BELOW.
1. REPLACEMENT COST
LOST OR BROKEN BOTTLES
$______________
2. REPLACEMENT COST
NON-ELECTRIC DISPENSERS
$______________
3. REPLACEMENT COST-COLD ONLY
NON-REPAIRABLE OR LOST DISPENSERS
$______________
4. REPLACEMENT COST-HOT & COLD
NON-REPAIRABLE OR LOST DISPENSERS
$______________
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UNLV HAS UTILIZED THE FOLLOWING ITEMS IN PREVIOUS YEARS.
BELOW.
PROVIDE UNIT PRICES FOR ITEMS LISTED
Unit Price
1. CUPS, FLAT BOTTOM
3 ½ OZ., 100 PER TUBE
$____________
2. 1/2- LITER SIZE BOTTLED WATER
W/ SPORTS TOP, PER CASE
$____________
NUMBER OF BOTTLES PER CASE__________
3. BOTTLED WATER-5 GALLON SIZE
DISTILLED ONLY
.
$____________
4. SUGAR SUBSTITUTES
$____________
$____________
$____________
SWEET’N LOW
EQUAL
SPLENDA
5. STIR STIX (100 per box)
$____________
6. COUNTER TOP COLD COOLERS
PER MONTH BASIS
$____________/Month
7. REFRIGERATORS
PER MONTH BASIS
$____________/Month
8. DOUBLE COFFEE BREWERS
PER MONTH BASIS
$____________/Month
9. DISPENSER RENTAL-COLD ONLY
PER MONTH BASIS
$____________/Month
10. BOTTLE STORAGE RACKS
$____________/Month
11. PROVIDE A PRICE LIST FOR ALL OTHER ITEMS AND SERVICES THAT ARE NOT INCLUDED ABOVE.
12. PROVIDE A PERCENTAGE OFF LIST PRICE FOR ALL ITEMS SOLD BY YOUR COMPANY THAT ARE NOT SPECIFIED
OR LISTED ABOVE.
________________%
13. PROVIDE INFORMATION ON THE NUMBER OF DAYS NECESSARY TO IMPLEMENT THIS SERVICE AND HOW
IMPLEMENTATION WILL BE EXECUTED.
14. PROVIDE MANUFACTURER’S BROCHURES AND LITERATURE CLEARLY DESCRIBING COOLER SPECIFICATIONS.
CHECK HERE TO CONFIRM THAT YOU CAN COMPLY WITH ISSUING SEPARATE INVOICES FOR EACH PURCHASE
ORDER. THIS IS A REQUIREMENT.
CHECK HERE IF YOU OFFER A WEB-BASED INVOICING TOOL WHERE INDIVIDUAL DEPARTMENTS WILL HAVE
ACCESS TO VIEW DELIVERIES AND INVOICES. THIS IS NOT REQUIRED.
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All prices (for hydration stations, bottle-less water coolers, filters, and bottled water service) are to remain firm
for the first year. In the event the Contractor would like to request a price increase, the following procedures
apply.
Prices are to remain firm for the Initial one year Term of this Contract. In the event Contractor would like to
request a price increase the following procedures apply.
1) Contractor should send a written notice requesting an increase a minimum of ninety (90) calendar
days prior to the expiration of the then current Contract Term. However, after the first year of the
Contract, Contractor may request a price adjustment on a quarterly basis for bottled water services in
the event that the estimated usage numbers provided drop by greater than 20%.
2) Contractor should submit with the request, supporting documentation which may include updated
manufacturer’s list prices, copies of applicable indexes, etc. Other documentation may be required.
3) Any allowable price increases will take effect at the beginning of the new Contract Term.
4) UNLV alone shall determine whether a price increase will be allowed for the applicable Renewal
Term.
5) In the event of a decrease, Contractor is responsible for passing along the savings to UNLV.
ALL OTHER TERMS, CONDITIONS AND SPECIFICATIONS OF THIS INVITATION TO BID
REMAIN THE SAME.
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