LOCIS
LOCAL GOVERNMENT COMPUTER
AND INFORMATION SERVICE
GENERAL LEDGER
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GENERAL LEDGER OVERVIEW
The General Ledger application provides for a complete chart of accounts, journal listings, and financial
statements for over 700 funds. Funds can be independently printed and processed.
For each fund, the General Ledger application provides two forms of general ledger posting: 1) Manual
entry of transactions through journals, and 2) Automatic posting to the general ledger from other LOCIS
applications (Utility Billing, Accounts Payable, Payroll, etc.).
Manual entry of journal data is flexible, and has been designed to be similar to ordinary journal
write-up. Any number of journals can be created and named by the user at the time the data is being
entered. Also, when the General Ledger application is installed, the user can specify any orderly set of
G/L account numbers, up to 15 digits in length. Accounts must be grouped together by account type
(i.e. Assets together, Liabilities together, Capital together, Revenue together, and Expense together).
Each fund can have a unique set of G/L posting references, so that the summary amounts from the
journals/registers can be posted to different funds. This provides extensive posting flexibility.
Both manual and automatic journal transactions include complete posting tags (date, source, unique
transaction identifier, etc.) so that a clear audit trail is maintained. Individual batches of manual and
automatic transactions must be in balance before they can be posted to the general ledger.
Automatic postings are updated as the processes are completed. Manual journal entries can be made and
posted to the general ledger at any time, and financial statements can be printed at any time during the
month.
Individual month-end financial statements for each independent fund can be produced at any time as
long as the period remains open. Revenue and Budget Analysis, show current month and year-to-date
information. Balance sheets can be printed in a one, two, or three column format.
Although financial statements are printed in fixed formats, presentations are flexible in terms of line
spacing and paging, title selection and indentation, subtotaling, and columnar printing.
The chart of accounts for one or more funds, along with other financial statement specifications, are
normally created when the general ledger application is installed. New accounts and new funds can be
added at any time, but rigorous accounting control is enforced so that accounts cannot be deleted if a
transaction has been recorded.
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G/L CHART SETUP(GMMWIN)
The general ledger chart of accounts contains two types of records: records used only to print titles and totals on
financial statements: and chart of accounts records which contain financial information.
In Chart Setup you can create a fund, add, change, or delete an individual general ledger account.
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Select Fund: You can either select a fund or select -create a new fund from the drop down menu.
Account Number: Should have the fund number- the department number-account number.
Fund
Dept
Line
0100
111
0200
211
Do not assign item different account titles. Account number structure must be consistent. IE: If you have 0100-360 Misc Income then if you are going to use 360 in another fund it’s description should also be Misc
Income. This is very important because the Annual Publication report combines all g/l balance with same
account numbers together.
Create A New Account
1. Look for an account with similar structure. Example: if you have an account number set up for CD
at bank ABC and you just invested in CD at Bank XYZ you want to set up a new G/L account
number similar to G/L account number CD at ABC bank.
2. Double click on the account number for CD at Bank ABC on the bottom of the screen. This will
bring the existing account up to the top of the screen.
3. Change the account number on the top part of the screen to the G/L account number you have
assigned to CD at Bank XYZ.
4. Then tab over to account title and change it.
5. Click ADD/SAVE
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Adding an Account that does not have a Similar Account
1. Select the fund that you are adding the new account to.
2. Determine what the new account number is going to be. In LOCIS help menu under LOCIS
software manuals has DCEO chart of account suggestions. Remember Assets, Liabilities, and
Capital must be grouped. Be consistent with the number structure.
3. Give it an account description.
Account Type: This tells LOCIS what type of account this new G/L number is. Is it an A(Asset), L(liability),
C(Capital), R(Revenue), E(Expense).
Functions: 1 = Title (This title appears on most financial statements and reports)
2 = Total (The sum of post and print g/l numbers)
3 = Post and Print(This for account numbers you want to post activity to)
4 = Post (does not print on Balance Sheet and Budget Comparison)
Total Level: Function is the Balance Sheet and Budget Comparison
Line Spacing: allows you advance to new page or up to 9 lines for manual addition of textual information
Indent: Offset titles to distinguish subtotals and totals(financial statement layout)
Column: This only applies to the balance sheet. (1)Detail account data (2)subtotals (3)totals
After you modify or add a line item click ADD/SAVE
Note**If you are creating a title on the balance sheet the total level and column does not need to be filled out.
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G/L Chart Print(GML)
This will print your chart of accounts plus the financial set up for each account. Locis automatically defaults to
All Chart of Account Records. You can uncheck the box next to All chart of Account Records and then specify
print parameters.
SYS DATE 111910
VILLAGE OF PARADISE
[GML]
G E N E R A L
L E D G E R
M A S T E R
DATE 11/19/10
Friday November 19, 2010
SYS TIME 20:01
L I S T I N G
PAGE
1
G/L ACCT
******* CODES *******
NUMBER
TITLE
A
F
T
S
I
C
================================================================================
01
01-00-100
01-00-110
01-00-111
GENERAL FUND
CURRENT ASSETS
CASH ASSETS
CASH IN BANK
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A
A
A
1
1
3
4
1
0
1
9
4
0
1
Purchase Order/Encumbrances Listing(GEL)
Print listing of Encumbrance.
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DUE TO/FROM SETUP(GFT)
Due to Due From is used when Payroll and Accounts Payable checks are issued from one (1) fund. The system
makes necessary postings to balance each fund. For example is you have a payroll clearing fund. You cut all
employees checks out of this fund but their wages should be posted to multiple funds like Water, Sewer and
General Fund. If you set up your funds in Due to Due From Locis will automatically distribute the balance to
each fund.
Type: (A)Accounts Payable or (P)Payroll
Paying Fund: This is the fund the check is cut from i.e If your payroll clearing fund number is 73 you would
put that fund number here.
Expensing Fund: This fund the expense should be recorded in. Person’s wages should be in Water, Sewer And
General. Their fund number needs to go here.
Paying G/L Number: Is the cash account that you are paying the checks out of. 73-00-111
Expense G/L Number: G/L cash number for the fund that incurred the expense. 51-00-111(Water Cash)
Click ADD/SAVE
Note**Using the example above if a person’s wages are disturbed amongst several funds. You have to set up
each fund.
Type
Paying Fund Expense Fund
Paying G/L
Expense G/L
P
73
51
73-00-111
51-00-111
P
73
52
73-00-111
52-00-111
P
73
01
73-00-111
01-00-111
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Investment Setup(GIM)
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Investment List(GIT)
This report will list all investments that are setup in Investment Setup(GIM).
SYS DATE 112210
[GIT]
DATE 11/22/10
VILLAGE OF PARADISE
G/L INVESTMENT REGISTER
Monday November 22, 2010
SYS TIME 09:20
PAGE 1
INVESTMENT PURCHASE MATURITY ACCOUNT
INTEREST INVESTMENT EXPECTED PRINCIPAL INTEREST
TOTAL
NUMBER
DATE
DATE
NUMBER
PRINCIPAL RATE
PERIOD
INTEREST PAID BACK RECEIVED
DUE
=======================================================================================================================
=================
MFT1
01/15/10
04/15/11
15-00-116
125000.00
MFT CD
INVESTMENT CERT. OF DEPOSIT
XYZ BANK
1 INVESTMENTS
TOTALS:
2.0000
15 (M)
============
125000.00
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.00
.00
=========
3124.99
========
.00
.
128124.99
========
00
=========
128124.99
G/L CASH/INVESTMENT SETUP(GCTM)
Each cash and investment account from every fund needs to be set up in this screen. This
screen has to be filled out for Treasurer Report(GCT) and Statement of Cash and
Investments(GSCI) to work properly.
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G/L Account Reassignment(GNR)
G/L Reassignment if you have a G/L number assigned and decided the g/l number should have
been different. For an example you created an account 01-11-926 then realized this should have
been for department 12. You can use this screen to create G/L # and move all of transactions in
history with that account to the new G/L number.
Reassigning From: Put in the account number you want to change.
Title, Type, Function, & Total Line: Locis fills this in after you put in the g/l number
Reassigning To: Put in the account number you want it to be.
Title: Type in the new account title.
Type, Function, & Total Level: Locis will fill in exactly like the original g/l number was.
Click Add/SAVE
If you are done reassigning G/L number click PROCEED. If not repeat the steps.
**After hitting proceed Locis will automatically update you chart of accounts with the new
information.
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Balance Sheet Analysis(GAL)
This report list all the G/L account numbers, codes, and function that affect the balance sheet.
Each fund is listed separately.
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Reports and Inquires
Activity Inquiry(GTL)
This screen is great for looking up activity on g/l accounts. You have the option to display information for one
month or over several months. You can put fund, dept, & account number to display only one account number
or you can put in partial g/l number to display g/l number activity no matter what fund it is associated with.
If you are looking for a particular type of transaction Locis has the ability to display it. Simply click the arrow
next to- show only source type.
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Double Click on the transaction in G/L Account Inquiry that you want to see the detail for.
After you double click on the transaction this screen will appear.
Modular Details only displays the information that impacted the g/l account number you look up.
Journal details displays all transaction associated with that list number. In this example it would show all g/l
accounts and amounts that were posted to during that a/p run.
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Daily Balancing Tool(GTLL)
Select Year: Put the year you are trying to balance.
Select Month: Put the month you are trying to balance.
Partial G/L Number: Put in the G/L Number you are trying to balance. Leave out the fund number just put in
dept number and account number.
Click PROCEED.
This report groups together the transactions that affect the partial g/l number by date. You can print this list or
export into excel as well.
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This reports groups the transaction by fund then in order of date. You can print this report or export it to excel.
FUND: 01-GENERAL FUND
01-00-111
-CASH IN BANK
09/02/10 675-J D02
GEN.FUND DEPOSIT
09/07/10 278-P P/R P/R RUN
09/07/10 278-P P/R P/R RUN
09/13/10 675-J D13
SALES TAX
09/13/10 468-N C/V A/P RUN PAYMENT AMOUNT
09/14/10 279-P P/R P/R RUN
09/14/10 279-P P/R P/R RUN
09/15/10 470-N C/V A/P RUN DUE FROM POSTING
09/15/10 470-N C/V A/P RUN PAYMENT AMOUNT
09/15/10 280-P P/R P/R RUN
09/15/10 13-P V/P VOID CHECK P/R VOID CHECK
09/16/10 469-N C/V A/P RUN PAYMENT AMOUNT
09/16/10 471-N C/V A/P RUN PAYMENT AMOUNT
09/21/10 281-P P/R P/R RUN
09/21/10 281-P P/R P/R RUN
09/21/10 282-P P/R P/R RUN
09/21/10 14-P V/P VOID CHECK P/R VOID CHECK
09/23/10 472-N C/V A/P RUN PAYMENT AMOUNT
09/29/10 283-P P/R P/R RUN
BEGINNING BALANCE:
10,821.93
1,432.57CR
1,861.77CR
21,107.09
5,116.43CR
1,943.09CR
92.31CR
31,446.99
50,035.73CR
101.31
12.69
1,692.96CR
292.73CR
2,316.14CR
92.31CR
14.88CR
14.88
1,990.20CR
27.74
01-00-111 ENDING BALANCE:
01-00-111 09/10 ACTIVITY:
FUND 01 TOTAL ACTIVITY:
FUND: 15-MOTOR FUEL TAX
15-00-111
-CASH -MFT
09/09/10 676-J D09
MOTOR FUEL TAX
BEGINNING BALANCE:
207,090.17
3,335.80CR
203,754.37
-----------------------------------3,335.80CR
50,836.62
2,913.00
-----------------------------15-00-111 ENDING BALANCE:
2,913.00
15-00-111 09/10 ACTIVITY:
53,749.62
-----------------------------------FUND 15 TOTAL ACTIVITY:
2,913.00
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G/L FUND CHECK(GARQ)
Select Period to Report: Select the month you wish to check balances.
Click PROCEED.
If you have Fund Conditions this screen will indicate it by put a black box with red “X” & gray check where the
arrow is pointing. In the white box area it will tell you which fund has the fund condition and how much the
fund is off by. The fund condition will show up between Totals and Gain/Loss: line. Use this application
before you run your balance sheet print.
Journal List(GJL)
This will tell you all transaction made for the month. You can select a type of transaction by clicking on the
arrow next to the box. It will then only show you those transactions you selected. If you want to see everything
from November to Present uncheck the box under the month.
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Balance Sheet Print(GBS)
This report has to be run before you close a period. If you do not run this before you try to close
Locis will tell you that you are out of balance.
Select the Reporting Period: Select the month and year you are closing
Select the Report Style: Standard Format or Net Change
Select the Fund to Report: Locis Defaults to All Funds.
Consolidate Balance Sheet: Locis Defaults to box being uncheck.
**Information Message Box on the bottom of the screen tells you the last month you ran a balance sheet
for.
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Treasurer Report(GCT)
Select the Reporting Period: Select the month and year you are reporting
Select the Report Options: Monthly Amount will print beginning & ending cash balance and the financial
activity for only the month you select in reporting period. Yearly Amount will print beginning &
ending cash balance and the financial activity from beginning of the fiscal year to the month selected.
If you check the box next to detailed report the treasurer report will list each revenue/expense account
and how much was recorded. If this box is not checked the treasurer report will give you one total for
revenue and one total for expense.
Select Which Funds: Locis defaults to all funds. If you want just one fund uncheck the box and select the
fund you want.
Select Which G/L Accounts to Use: If you check the box next to Auto Entry, Locis will includ all cash and
investment accounts that are set up in GCTM. If you only want certain cash/investment accounts to
show on the Treasurer Report uncheck the box next to Auto Entry. Where it says enter cash g/l number
put in a partial g/l number and hit enter. You can now add another cash account.
Click PROCEED.
Example of Summary Treasurer Report
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Budget Related Reports(GBC)
Select the Period to Report: Select the month and year to report
Report Options: Locis defaults to print revenue and expense account. If you just want revenue uncheck the box
next to expenses.
Report to Print: Each report has different report lay outs you can click the sample but next to each report to
review the lay out before printing. Select the report that contains the information your board would like
to have. View Manager is the only report that is not formatted a certain way. See below for more details
on this.
Which Accounts: Locis Defaults to All Fund, All Department, and All Accounts. You can uncheck any of the
boxes and run for specific fund, department or account.
Click PROCEED
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Budget Related Report-View Manager Report Style
If you put a check next to view manager in the budget related reports and hit proceed this screen will appear.
This report lets you create your own budget report. You can determine what information and in what order it
will appear on the report.
The first thing is you have to create a view. Simply click on the arrow next to box mark select your view. Click
on -add a new view. Give your report a name and click ok.
Now that the report name is saved go back to select report and select the report you just created.
The left column is all the information you have available to put on your report. The right column is the
information you choose to be in your report. The report will print in the order the items are listed in the right
column. To move items from one column to the other simply double click on the item. Once you have selected
all the information that you want on your report click Save View.
Click PROCEED.
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Income Statement(GIS)
Income Statement will state all the revenue and expenses for the month selected. It will also show year to date
figures for the revenue and expenses.
Consolidated Income Statement you select the funds that you want to total together. It does not separate the
funds into columns but combines them.
Click on the arrow next to the select funds to be consolidated box. Highlight one of the funds you want to
consolidate. Once the fund has been selected Locis will put the fund number in the funds to be consolidated
gray box. Then go back to the Select the fund to be consolidated box and pick another fund.
Click PROCEED
Three Month Income Statement(GAS)
This report will print three month activity plus year to date activity for the fund you select.
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Journal Process
Manual and Recurring Journal Entry(GIP)
To advance to the next field hit tab.
Journal Source: This a three digit/letter helps you identify the G/L entry.
Description: A brief description what the G/L entry represents.
G/L Account number: is G/L number you need to impact with the G/L entry. The first magnifying glass is
used to look up a G/L Account Number. The second magnifying glass is used to look up activity/history of the
account number you selected.
Date: Is the date you want this transaction to impact the G/L
Ref Number: If you put in an A/P Vendor ID here this transaction will be reflected in the annual publication
report
Description: Description of what this G/L entry is for.
Amount: Positive amount represents a debit and negative amount represents a Credit.
Click ADD/SAVE
You have to have a positive amount and a negative amount to make the journal entry balance. If your journal
entry is not balanced a red X and gray check mark with message “out of balance” will appear under the debit
credit.
When you are done with journal entries click the PRINT button .
After the journal entries are printed it will ask if the list printed correctly. Then it will ask if you would like to
update the G/L. Answer questions accordingly.
***If you have journal entries that are recurring you can set them up in this screen by clicking Create Recurring
button.
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Alternate Journal Entry(GIPALT)
If you have journal entry you make every month that affect different funds but the same line item use this
screen.
Source: Your three digit/letter reference
Description: Brief Description why you are making this entry.
Fund: Locis is going to Default with fund 01 as the beginning fund
Account 1: Is one of the account numbers that needs to be either debited(+) or credited(-).
Amount: Amount that needs to be debited or credit. If you are debiting an account this number should be
positive.
Account 2: Is the of account number that needs to be either debited or credited.
Amount: Locis will automatically fill this field in with the opposite sign as in the other amount box.
Click SAVE LINE
Locis will go to the next fund and keep the same line item numbers. Enter the amount that is associated with
this fund and line item number. Click SAVE LINE
If you do not have anything to apply to this fund do not put an amount just click SAVE LINE to go to the next
fund.
When all entries are entered in this screen click SAVE THE JOURNAL.
LOCIS will ask are you ready to update. YES or NO Follow the prompts to update Locis.
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Import Journal From Excel(GIPIMP1)
If have a journal entry you make every month you can set it up in excel and import it into Locis.
The excel spreadsheet has to be saved as a CSV file and under the dat folder in Locis. First you have to figure
out where Locis is saved on your server. To determine the location of Locis right click on you Locis icon. A
little menu will appear highlight properties on this menu. Another window will appear Locis on Server look for
the line that says START IN:
Right down the information that appears after that.
Per this example I would save my excel spreadsheet to F:\Locis7\DAT
Name of CSV file: is the name you saved your excel sheet as.
Fields to Column Numbers: This is the recommended lay out of your excel sheet. Example journal source is
in column one and dollar amount should be in column seven on your spreadsheet.
Options: If you want to put in a different date, description, or source then what is on your excel sheet you can
do that is by filing out the options.
Click PROCEED.
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Below is an example of a excel spreadsheet and how it imports into Locis.
After you click proceed the newly import G/L entry is in GIP. Put in the Journal Source ID to view it.
If the journal entry layout is correct click the print button to proceed Journal List(GPL) and then to Update the
Journal(GUP).
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List the Journals(GIP)
Select your terminal then click PROCEED. This will print all G/L journal entries that have been created in
Manual Journal Entry(GIP).
Did the list print correctly? YES or NO
Listing is complete would you like to update the journal now? YES or NO (if you answer yes Locis will go into
the update the journal screen for you.)
Update the Journal(GUP)
If the journal entries have printed correctly update the journal entries in Update the Journal program(GUP).
Select your terminal and click PROCEED.
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Remove or Change the Date of a Journal(GRC)
This screen is used when you need to reverse the G/L impact of journal posting or to change the date of the
posting.
To Reverse the G/L impact:
Original Journal Date: This date the original entry was posted to G/L. You can get this from the original G/L
distribution print out.
Original Journal ID: You can click on the arrow next to the box to select Journal ID. If it is manual journal
entry the Journal ID is the source id you gave it when you created the original journal entry.
List No: Is printed on the original G/L Distribution is a list number
Reversing Journal ID: this is a three digit id or you can use the same id as the original.
Click PROCEED
If you click YES Locis will proceed to the List the Journals (GPL).
If you say NO the reversing journal entry will be in Manual Journal Entry(GIP) as an available source.
Change the Posting Date:
First you have to reverse the original journal. Print the reversing journal and update.
Second you are going to reverse the reversal.
Original Date: Is the reversal date
Original Journal ID: Is Reversing ID you did the first step.
Original List Number: Is the reversing journal list number
Reversing ID: three digit ID
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Check the box next to “Change the Posting Date”
New Posting Date: is the date you want it to be posted to.
Create or Maintain a Project (GJM)
If you would like to track revenue/expense on a particular job you first have to set up a project ID for the job.
Project ID: Can be 8 characters/number long
Description: What is this project you are tracking
Start Date: The day project begins
Stop Date: Is the estimated stop date or leave blank if unknown.
Click ADD/SAVE
The Project ID can be used in Payroll, A/P, G/L, Encumbrance and Cash Register Module.
Create or Maintain Project Transaction(GJF)
First select your project ID. Once you select your project ID all transaction associated with that project will list
in the box below.
Removing a Transaction or Changing Project ID:
Double click the transaction that is not correctly posted. If the transaction should be associated with another
project simply change the project ID. Then click ADD/SAVE
If the transaction should not be on any project just click the delete button.
Adding a Transaction to Job:
If a transaction did not get posted to a job you can always add it in this screen. This screen does not affect the
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G/L it only impacts the Project tracking report.
Select the project id then fill in the box accordingly. When everything is filled in click ADD/SAVE
Project Report(GJP)
Transaction Types to Report: Locis Defaults to all transaction types.
Dates to Report: Locis Defaults to all Dates
Report Order: Select Project # or G/L #
Projects to List: You have to either select All projects or Select the project.
Fund to List: Defaults to all
Departments to List: Defaults to all
Line item to List: Defaults to all
Click PROCEED.
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SUMMARY REPORTS
Statement of Cash/Investments(GSCI)
Select the Month and the year you wish to report.
Select the Accounts/Line Item to Report: you can check box Auto Entry or you can specify a particular account
number.
Click PROCEED.
The Statement of Cash and Investment lists each fund the cash on hand balance and the investment balance for
all funds at the time period you selected.
Fund Consolidation Comparison(GFC)
List Each fund balance for the year and month of Revenue Budget Number Vs. Actual and then it Lists the
Expense Budget Number Vs Actual. Then there is the difference column that give you the difference between
Actual Revenue and Actual Expenses.
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Expense Consolidation(GFS)
This report lists expense totals for each fund. One column is total expense for the month, total expense for the
budget, and year to date expense total for each fund.
Source of Fund Report(GSP)
This report lists every revenue account list on your chart of accounts that has activity in it. Then it will list how
much revenue was generated in that account under what fund it pertains to.
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Realization of Revenue(GRR)
This report is just like Expense Consolidation but instead of comparing actual expense to budget you are
comparing actual revenue to budget expense. Each fund is listed but you are only getting total actual expense
and total expense budget numbers.
Fund Summary Report(GST)
This report lists all the funds, Beginning Cash, Total Revenue, Total Expense, and Ending Cash.
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End of Month Process
Create New Fiscal Year(GFYC)
Click Yes if that is the correct fiscal year.
Click OK
Monthly Activity Report(GAR)
Select the Reporting Period: Select the month and year you want to report
Select the Report Option: You can check report only fund totals box or leave it unchecked to get more detail
Select the Fund to Report: Locis defaults to All Fund but if you uncheck the box you can select the fund you
want.
Click PROCEED
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Check for Out of Balance Journals(GCHECK)
Select the Fiscal Year: Select the fiscal year. If your fiscal year is May 2010 to April 2011 and you are
checking for out balance for June 2010. Your fiscal year is 2011.
Month: Select the month you are checking out of balances for.
Click PROCEED
If you have an out of balance Locis will list them in the box. It will say what month, the list number, the
amount, which fund was effected by the out of balance.
Year to Date Activity Report(GYL)
Fiscal year to be Reported: Select the fiscal year to report
Select the fund to be reported: Either check the box next to all fund or select a specific fund
Locis defaults to all accounts. If you want a specific account you have to uncheck the box next to List all
accounts.
Click PROCEED.
After clicking proceed this message will appear. Click YES or NO
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YES-In the detail of the G/L report will print the check #, vendor and amount of the check for each check run.
NO-Will only print the total amount for the check run.
Yes- The report will give you beginning balance G/L and only manual journal entries made for the fiscal year.
No-The report will give you manual journal entries plus all other activity that affect the account balance.
The report will now generate.
Trial Balance Report(GTB)
This report will list every line item show balance from last year, current activity, current balance and
adjustment. Last page of each fund there is a total for assets, liabilities, revenue and expense.
Report Period: Select the Month and Year
Report Funds: Locis defaults to all funds. To select a particular fund uncheck the box next to all funds. Then
select the fund you need.
Click PROCEED
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Month Year End Closing(GME)
Before you run this program you have to run Balance Sheet Print(GBS).
Select an option: You can either close a month or close a year at a time.
Click CLOSE MONTH
G/L BUDGET COPY(GBWC)
Budget Copy allows you to copy one budget year to another but year. You have the option to increase the
budget numbers from one year to another by a percentage. You can also change your appropriation by
percentage in this screen.
After you copy your budget you can still make adjustments to it in Budget/Appropriation Entry(GBWM).
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Budget/Appropriation Entry(GBWM)
Select the fiscal year and then click PROCEED.
To review or change a line item double click on it. This will bring the account to the top portion of screen.
Click ADD/SAVE
Locis will automatically bring the next line item to the top part of the screen.
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Budget Worksheet(GBW)
Select the Fiscal your are working with then click PROCEED.
This worksheet will give every line item and its budgeted numbers for 2yrs Ago, 1yr Ago, current budget and
line for new budget year number.
Locis defaults to all funds and all departments. You can uncheck the box next to report all funds and all
departments. Then select the fund and department you wish to work with.
Click PROCEED
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Annual Publication Report(GDC)
Select the Report Duration, Report Period and Fund you are reporting.
Select Options: You can select the options by checking the box or leave them unchecked.
Click PROCEED.
Budget Data Export to Excel(GBD)
Select the Budget year you wish to export. Click PROCEED
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Click LIST ACCOUNTS
YES- will not export to the spreadsheet line items that have budget numbers in the upcoming year.
NO-will export all budget numbers into an excel spreadsheet for the upcoming year.
Click OK
Click EXPORT
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YES if you want to look at or work in your newly created excel sheet with budget numbers.
NO will take you back to the main screen of LOCIS
Budget Data Import From Excel(GBU)
Filename: Is the name of the excel spreadsheet you saved in Locis/Dat file.
Click IMPORT
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When and how did the Budget Change(GBCR)
This report will list g/l number, title, date budget was changed, old budget number and new budget number.
Locis defaults to all accounts and all years. Simply uncheck boxes if you want to specify an account or year.
Click PROCEED
Expense/Receivable Forecasting(GL4CAST)
This report sends the budget and actual numbers for the last 10 years to an excel spreadsheet. The year you
select to forecast will have an extra column of budget numbers plus 5%.
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Expense/Receivable Balance(GLBAL)
This report breaks down actual expense in each month by line item. Then has a total column of actual expense
and total column for budget.
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