ACS-2916 ASSIGNMENT 1
Due February 27th, 2017
Pages specified are for 10th Edition of Textbook.
Total: 65 marks
1.
(5 Points) Textbook (Gelinas, 10th Ed.), Page 133, SP 4-5
A description of 14 typical information processing routines can be seen on Appendix A. below: Match the
flowcharting segments from systems flowcharts in the example provided.
a. Two documents are sent to an external entity
b. Data on source documents are keyed to an offline disk
c. Programmed edits are performed on key input, the data entry clerk investigates exceptions and
keys in corrections, and then data on the disk are updated
d. Inputs stored on two magnetic disks are merged
e. The computer prepares a report that is sent to an external entity
f. Output is provided to a display device at a remote location
g. A batch total of input documents is compared to the total reflected on an error and summary report
produced after the documents were recorded
h. Data are keyed from a remote location
i. Data on a magnetic tape are printed during an offline operation.
j. Data stored on a disk are sorted and placed on another disk
k. A report is printed from the contents of a disk
l. Documents are manually posted to a paper ledger
m. Magnetic tape input is used to update master data kept on a disk
n. A printed output document is filed
Source: Gelinas, Dull, Wheeler (2010). Accounting Informaiton Systems, 10th, Ed. Cengage
2. (10 Points) Textbook (Gelinas, 10th Ed.), Page 135, P4-1
Prepare a narrative to describe the physical DFD below:
The University of Winnipeg | ACS-2916 Assignment 1
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Source: Gelinas, Dull, Wheeler (2010). Accounting Information Systems, 10th, Ed. Cengage
3. (20 Pts)Textbook page 397. P 10-1. Work on Case D: Polis Grocers Inc. and do the following parts: - See
Appendix B for Hints
a. (3 Pts) Draw a context diagram.
d. (10 pts) Prepare an annotated table of entities and activities. Indicate on this table the groupings,
bubble numbers, and bubble titles to be used in preparing a level 0 logical DFD.
e. (7 pts) Draw a level 0 logical DFD.
See the partial initial Table of Entities and Activities and a physical DFD in the appendix
4. (10 Pts) Textbook page. 442 Read Case B. Bondstreet Company (Billing and Cash Receipts).Given a
partial initial Table of Entities and Activities (see appendix), fill-in blanks and rewrite the table.
5. (15 Pts) Textbook p. 396 Read Study Case C Bondstreet Company (Order Entry and Shipping) and
complete the systems flowchart provided in the appendix.
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6. (5 Pts) Textbook page 441, SP 11-6. Write brief explanations for your choices.
Match the five control goals or system deficiencies with a control plan that would best achieve the desired
goal or prevent the system deficiency. A letter may be use only once, with one letter left over.
Controls Plans
A. Review shipped not billed sales orders
B. Turnaround documents
C. Deposit slip file
D. Procedures for rejected inputs
E. Computer agreement of batch totals
F. Document design
The following five statements describe either the achievement of a control goal (i.e., a system success) or a
system deficiency (i.e., a system failure).
Control Goals or System Deficiencies
1. The shipping clerk could not read the quantity picked that had been written on the picking ticket by the
warehouse clerks.
2. In a periodic/batch environment, helps to ensure the information system control goal of input
completeness of the shipping notices.
3. Helps to ensure that all shipments are billed in a timely manner.
4. Meets the operations system control goal of efficiency of resource use by reducing the number of data
elements to be entered from source documents.
5. Provides an “audit trail” of deposits.
Source: Gelinas, Dull, Wheeler (2010). Accounting Information Systems, 10th, Ed. Cengage
Remember assignment presentation guidelines – Marks will be deducted if these are not followed.
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Printed on 8.5 x 11 paper
Typed using 12-point font
All pages Numbered
Placed in an 8.5x11 folder
student and course name on printed outside of folder and on every page
Assignment due at the beginning of class
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Appendix A:
Source: Gelinas, Dull, Wheeler (2010). Accounting Informaiton Systems, 10th, Ed. Cengage
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Appendix B: Question 3
a. Partial Table of Entities and Activities for Polis Grocers, Inc.
Entities
Para
Activities
Customer
2
1.
Log on to Web site.
Computer
2
2.
Read customer database.
2
3.
2
4.
2
5.
2
6.
2
7.
Proceed to checkout and authorize billing amount to be charged to
account.
.
2
8.
Allocate inventory in the inventory database.
2
9.
Record order on the order database.
Computer
3
10.
Warehouse (clerk)
3
11. .
3
12. Scan each item.
3
13. Place items in box.
Computer
3
14.
Warehouse (clerk)
3
15. Press button to indicate order completed.
Computer
3
16.
Warehouse (clerk)
3
17. Attach bar code to box.
3
18.
Delivery Services
4
19. Scan the bar code.
Computer
4
20. Access and display the order.
Delivery Services
4
21.
4
22.
4
23. Key in confirmation of the order contents.
Computer
4
24.
Delivery Services
4
25. Deliver the groceries and receipt to customer.
4
26. .
4
27.
4
28. Update the customer database for billing.
Customer
Computer
Computer
Generate product list.
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b. Physical DFD for Polis Grocers, Inc:
Source: Gelinas, Dull, Wheeler (2010). Accounting Informaiton Systems, 10th, Ed. Cengage
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Appendix C:
Question 4:
Table of Entities and Activities for Bondstreet Company (Shipping)
Entities
Billing clerk
Para
2
Activities
1. Request billing due list display.
ERP system
2
2.
Display __________________
2
3.
Display totals for billing due list.
2
4.
Record _________________________________.
3
5.
Request___________________________________.
3
6.
Prepare invoice records (access customer, inventory, sales
order).
3
7.
Calculate and display ___________________
4
8.
Reconcile billing due and invoice totals.
4
9.
Accept __________________
ERP system
4
10. Update sales order, close billing due list, create AR, update
GL, send electronic invoice, and display job completed.
Customer
4
Lockbox
5
11. Send remittance file.
5
12. E-mail totals.
Billing clerk
ERP system
Clerk
13. Save ________________
ERP system
Cash application clerk (CA
clerk)
5
14. Request display of remittance totals.
ERP system
5
15. Display _____________________
CA clerk
5
16. Compare ________________________
6
17. Request ___________________________.
6
18. Examine _____, calculate __________, and________
__________.
6
19. Display ________________________________.
6
20. Compare payment totals
to___________________________.
6
21. Request update of GL.
6
22. ____________________.
ERP system
CA clerk
ERP system
Source: Gelinas, Dull, Wheeler (2010). Accounting Informaiton Systems, 10th, Ed. Cengage
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Appendix D:
Question 5: Partial Systems Flowchart
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