HERMISTON IRRIGATION DISTRICT
BOARD OF DIRECTORS
September 17, 2015
Regular Board Meeting Minutes
CALL TO ORDER: Vice-Chairman Ian Findley called the September Board Meeting of the Hermiston
Irrigation District Board of Directors to order at 4:37 p.m. at the Hermiston Irrigation District office. Also
present at the meeting were Directors Wes Locke, Len Jeppeson and Scott Wrightson; District Manager
Annette Kirkpatrick, Field Manager Mike Christley, Bookkeeper Sonia Nash, Customer Service Rep Dawn
Henderson and Consultant Chuck Wilcox. Chairman Michael Bergstrom was not present.
GUESTS: Jamie Cleaver-4th St Rental House Repairs
Wyatt and Jamie Cleaver rent the 4th Street house. Mrs. Cleaver came in to discuss repairs that need to be made
to the bathroom. She stated that approximately five months ago they had to replace the bathtub water control
handles. Mrs. Cleaver stated that she has noticed mold around the handles and around caulking that she believes
could be from a leak behind the shower insert from the piping being angled. Manager Kirkpatrick will find a
contractor to perform the necessary repairs.
Director Jeppeson arrived at 4:40 p.m.
MINUTES: The Board reviewed the minutes of the August 20, 2015 Board meeting. Director Locke moved to
approve the minutes as presented. Director Wrightson seconded the motion and it passed unanimously.
FINANCIAL STATEMENTS & VOUCHERS: The Board reviewed and approves the August 2015 Profit &
Loss Report and the August 2015 Voucher Reports. The Board reviewed and approved the accounts payable
receipts, and signed checks. Bookkeeper Nash gave a report of the District’s financial standings. Director
Wrightson moved to approve the financials and vouchers as submitted. Director Locke seconded the motion
and it passed unanimously.
Bookkeeper Nash advised the Board the 32 Liens were filed on September 1, 2015 and she expects to file
approximately 12 more on October 1, 2015. Manager Kirkpatrick stated this was down 15% from last year.
There is $61k in outstanding accounts receivable. The Gray account has been paid in full and the foreclosure
suit have been rescinded, while the Landry account is still unpaid and proceeding forward as there was no
response by the September 10, 2015 deadline. Brown account has been forwarded to Attorney Creasing’s
office.
WATER RIGHTS UPDATE: Customer Service Rep Henderson reported to the Board that her preliminary
findings indicate that 1,120 acres of water rights will need to be irrigated or transferred. Manager Kirkpatrick
stated that the District would be purchasing an ARC GIS program in January through the Bureau. This program
will be used to process maps and transfers in-house. Manager Kirkpatrick asked the Board for direction
regarding the sale price of any available water rights. After some discussion, no decisions were made and
Director Wrightson suggested to table this item until the next meeting.
Customer Service Rep Dawn Henderson left at 5:10p.m.
CTUIR UPDATE: There has been no progress on this matter.
BOR RIVERWARE MODELING: There has been no progress on this matter.
ELECTIONS: The terms of office of Director for Divisions 2, 3 & 5 are due to expire on December 31, 2015.
Nominating petitions are to be turned in at the District office with ten qualifying signatures by 5:00 p.m. on
October 6, 2015.
September 17, 2015
Regular Board Meeting Minutes
Page 2 of 2
RESOLUTION ADOPTING PUBLIC MEETING & PUBLIC RECORDS POLICIES: The Board
members reviewed the policies prior to the meeting. After some discussion, Director Wrightson moved to
approve the policies as presented. Director Locke seconded the motion. It passed unanimously and the Board
members signed HID 2015-7 Resolution Adopting District Compliance with Public Meeting and Public Records
Laws.
FIELD MANAGER’S REPORT:
Maintenance: Field Manager Christley reported that the field crew has been working on the dam in Echo,
replacing several boards and planking.
Water: The irrigation season is over. The A-Line canal was shut-off this morning. The Maxwell canal is still
continuing to receive live flows and will run as long as possible, which is expected to be one more week.
DISTRICT MANAGER’S REPORT:
Personnel: Manager Kirkpatrick introduced Sonia Nash as the new Bookkeeper. Manager Kirkpatrick reported
that Tyrel Baker has completed his requirements and probationary period and is now on payroll. She also
reported that two of the temporary crew members are scheduled to take pesticide tests next Thursday.
Meetings & Trainings:
September 9-11, 2015, Manager Kirkpatrick attended the OWRC Board Meeting, the Oregon Water
Commission Meeting & Tour and the Tri-State Conference in Ontario/Boise.
Manager Kirkpatrick plans to attend the Water Law Seminar in Redmond OR on October 8th, the OWRC Board
Meeting at the same location on October 9th, and Dam Tender Training in Bend on December 8-9, 2015. She
also announced the OWRC Annual Meeting will be held on December 1-4, 2015 in Hood River and requested
that the Board members let her know if they plan to attend.
Discussions: Manager Kirkpatrick did a tour with Larry Fetter, Director of the City of Hermiston Parks & Recs
Department on August 25, 2015 to assess potential sites for future Parks and Recs improvements. Mr. Fetter
plans to attend the next Board meeting to go over some of these ideas with the Board.
ADJOURNMENT: There being no further business, Director Wrightson moved to adjourn the meeting at 6:00
p.m. Director Locke seconded the motion and it passed unanimously.
_______________________________
Michael Bergstrom
Board Chairman
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Annette Kirkpatrick
Board Secretary