FAQ
Artisans
What are the jurying requirements?
Jury consists of 3 basic criteria:
1. Did you create it? All items displayed must be your own hand-made work.
2. Is it well made? Only top quality work is allowed, no kits or mass produced
pieces.
3. Do we think it will sell well at our shows? We are looking for quality,
American made works by hand.
If the answer to all 3 is yes then you are welcome to apply.
Who can apply?
All Artists & Crafters are invited to apply. Please read carefully.
Exhibitors are permitted to sell their own creations only. No sales representatives.
Only top quality, well-made items may be sold. Only finished crafts are permitted.
No Buy-Resell, No Imports, No Supplies, No “Seconds” or “Clearance” Items.
When in question, an exhibitor may be required to submit copies of orders from
material suppliers.
Is there a fee to apply?
We never charge a registration fee, jury fee or commission. You are only
responsible for the cost of the booth fee and any additional fees such as
electricity or a guaranteed corner, when available.
How do I apply?
You can apply directly through our website here.
https://castleberryfairs.com/onlineapplication/
In an effort to go green we will not be sending our application via mail.
Do I need insurance?
Applicants selling consumable items (products “used up” such as Food,
Personal Care Items, Candles, etc.) must carry insurance and provide a
Certificate of Liability listing Castleberry Fairs & Festivals as Additional
Insured.
Can I send a representative on my behalf?
Exhibitors are permitted to sell their own creations only.
No sales representatives.
Can non-profits participate?
Yes, non-profit organizations are invited to apply. Space is limited per show.
Non Profit participants are NOT allowed to make sales or solicit donations.
Re-fundable deposits are required.
Can Specialty Food Vendors and prepared-on-site Food Vendors apply?
Specialty Food Vendors can apply on line
https://castleberryfairs.com/onlineapplication/
All Specialty Foods MUST be made by the seller.
However, specialty food vendors who have participated in Castleberry Fairs prior to
2015 are exempt from this rule and considered “grandfathered-in.”
For Food Vendors who cook or prepare food to be consumed on site.
Food Vendors CANNOT Apply on line. Please print the application from this link :
https://castleberryfairs.com/become-an-exhibitor/2016-food-vendor-application/.
You must print and mail in your application with:
* Copy of proposed menu
* Copy of ServSafe Certification
* Copy of Allergen Awareness Certificate
* Copy of Certificate of Liability listing Castleberry Fairs and Festivals
as Additional Insured
Do I need to collect sales tax?
As a business owner you are required to calculate and collect sales tax and
report sales tax to the appropriate authorities. Sales tax rates and laws vary
from state to state. It is the business owners’ responsibility to be aware and
follow these laws.
Do I need a sales tax number to apply for a show?
You can wait and apply for a sales tax number after being accepted to a show.
Where can I find accommodations?
We suggest using Kayak.com to research booking your stay.
What if I need to cancel my participation?
Cancellation Policy: All cancellations must be in writing. Show deposits and
fees are not refundable. We may, at our discretion, transfer show fees (less deposit)
to another show within the same year, provided we are able to fill the booth.
When is my balance due?
The cost of the event is to be paid in full within 45 days of the event.
How can I submit a payment?
Go to: https://castleberryfairs.com/make-a-payment/
to submit a payment or mail check to:
Castleberry Fairs & Festivals, 38 Charles Street Rochester, NH 03867
What is the deadline to participate?
There is no deadline to apply, shows fill as applications are received with
limited availability per category. If a show if full you may still apply and be added to
the waitlist.
What if I am on the “Wait List”?
Exhibitors on the wait list may be notified of an opening as other participants
cancel with regard to limited availability per category. There is no deposit for the
Wait List.
When can I expect a response to my application status?
When you apply online you are sent an auto-response letting you know we
have received your application. Most applications are processed within a few days.
Applications which are mailed in may take up to 3 weeks.
What if there is inclement weather?
All Shows are held: Rain, Snow or Shine.
In extreme cases show hours are “subject to change” due to weather.
What are the display requirements?
All exhibitors must provide their own 10’x10’ flame-retardant
(preferably white) canopy with side walls.
All exhibitors must provide their own stakes and weights to anchor down
during outdoor events.
All Exhibitors must provide their own Display, Tables, Chairs, Lighting, Etc.
Displays must be contained within your own booth space.
No signage, Chairs, Racks or Product in the aisle.
All tables must be covered to the floor.
All displays must be kept neat and professional.
What is not permitted at the event?
We reserve the right to remove any offensive or non-juried product.
Will my display be safe over-night?
Overnight security is provided for all shows.
Security is only a deterrent.
Castleberry Fairs and Festivals are not responsible for loss or damages.
All Exhibitors MUST cover/enclose their booth at closing each day.
Can I demonstrate my craft at the event?
Yes. We strongly encourage ALL Exhibitors to demonstrate some aspect of
their craft. We want to educate and enlighten the public on the value of American
made works and instill an appreciation for the handcrafted tradition. Please note on
your application if you can demonstrate your craft at the event.
Demonstrating artisans are often given larger spaces with premium placement.
Do you hire musicians and talent for these events?
We do hire musicians and talent for several events, depending on the size
and staging ability of the event. If you are interested in participating as talent please
send promotional materials to [email protected] and let us know which
event(s) you’d like to participate in.
Still have questions?
A full list of Show Rules and regulations can be found here:
https://castleberryfairs.com/wp-content/uploads/2014/05/2016-ShowRules.pdf
Visitors:
How can I get in touch with an exhibitor?
We would be happy to help you contact an exhibitor from a past Castleberry
Fairs event. Please email [email protected] with details so that we can
assist you.
Can I bring my pet?
Friendly, non nuisance pets on a leash are welcome at outdoor Castleberry
Events (however we do not have permission to allow pets at the Eastham Windmill
Green Festival). Pets are not allowed at any indoor shows. (Service animals are
exempt.)
Are there local accommodations?
We suggest using Kayak.com to research booking your stay.
Why are some shows free and others are paid admission?
In 2016 all OUTDOOR Castleberry Fairs and Festivals are free admission and
free parking, with the exception of parking at the beach lot for the Gloucester
Waterfront Festival, where the town assess a reduced fee.
While most Castleberry Fairs are Free Admission. INDOOR festivals are much
more expensive to produce and promote and therefore require public admission.