Dematerialization of Securities
Existing Account holder of demat account
1. The investor should ensure that the account is in active status and in the same
names as made available in the physical shares
2. If the names are spelled differently in the demat account and the physical shares, it
is advisable to get the same corrected so that you have the same name in both.
3. If the order of names as per physical shares and the demat account is different, the
investor has to get duly filled transposition form.
New Account holder
1. If an investor has physical shares in a set of names and does not have a demat
account.
2. The investor needs to open a demat account with a DP of CDSL.
3. The investor needs to ensure that the account opened with the DP is having same
names as in the physical securities
4. The investor needs to have the following documents with him/her
a. Investor needs to be physically present at the venue. If the investor wishes to
open account with joint holdings, the investor along with the joint holders
should be present at the venue.
b. Proof of identity - The investor should provide copy of proof of identity
viz.PAN card. The name on the PAN should be exactly same as the name the
investor wishes to open account in. Original document is to be brought for
verification.
c. Proof of Address – The investor should provide a copy of valid proof of
address viz.Aadhaar card, Voters identity card, Driving License. etc. The
investor who wishes to see the entire list of documents that are eligible for
Proof of address may visit our site www.cvlkra.com. Original document is to
be brought for verification.
d. Bank details – The investor (first named) should have a cheque leaf with the
investor name preprinted on the cheque. This is to be given to prove the bank
details mentioned by the investor. The first named investor may be first or
joint holder in the said bank account. If the cheque does not have the name
of the investor pre-printed, the investor should also bring his pass book. The
last transaction should be within 3 months of the date on which you are in
Investor Mela. The first page of the passbook should indicate the name of the
investor as first holder or one of the joint holders. The cheque leaf or the first
page of the passbook should have information of IFSC and MICR
e. An investor who is already KYC compliant need not bring the Proof of
Identity and Proof of Address documents. Instead, he can bring a document
confirming that he is KYC compliant e.g. intimation from KRA, MF
statement showing his KYC status, etc.
f. Photograph – The investor is advised to get atleast two latest passport size
(preferably colour) photographs. This will be used for opening the account.
g. Adequate cheque leaves so that payment; any, can be made for opening the
demat account.
Demat/destat of securities/Mutual Fund units
1. The investor has to ensure that the physical shares are in the same names as in the
demat account. If the pattern of holding (the order of names) is different, the
investor has to fill up transposition form.
2. The investor has to submit the securities to the DP for getting the demat request set.
The DP concerned will then forward the same to the RTA concerned.
3. We have presently 5 RTAs stationed at the venue. These RTAs would to the extent
possible try to complete the demat process and give credit to the concerned demat
accounts.
Transmission cum demat of securities
1. In case of death of one or more joint holders as appearing on the physical share
certificate, the surviving holder(s) can get such share certificates dematerialized.
2. The investor has to ensure that the demat account is in the name(s) of the surviving
joint holders. physical shares are in the same order of names as in the demat
account.
3. The investor has to submit the securities along with the original OR notarized copy
of the death certificate and the transmission form to the DP for getting the demat
request set. The DP concerned will then forward the same to the RTA concerned.
The investor is advised to get the original death certificate so the same can be
shown for verification; if required. The venue will be equipped with Notary public.
Hence the investor can get the copy of the death certificate notarized at the venue
itself; if required.
4. We have presently 5 RTAs stationed at the venue. These RTAs would to the extent
possible try to complete the transmission-cum-demat process and give credit to the
concerned demat accounts.
Transposition cum demat of securities
1. The investor has to ensure that the physical shares has the same names, but the
order of names could be different as compared to the demat account.
2. The investor has to submit the securities and the transposition form to the DP for
getting the demat request set. The DP concerned will then forward the same to the
RTA concerned.
3. We have presently 5 RTAs stationed at the venue. These RTAs would to the extent
possible try to complete the tranposition-cum-demat process and give credit to the
concerned demat accounts.
Transfer
1. The investor has to ensure that the physical shares are accompanied by valid
transfer deed or the transfer form as mandated in Companies Act, 2013
2. The investor would be required to approach the designated RTA counter and then
submit the documents for transfer. The transferee(s) would be required to provide
proof of identity and proof of address Please see para on ‘new demat opening’ to
get the list of documents required.
3. The investor has to get adequate stamp duty affixed on the transfer deed when they
submit the same some for transfers.
Transmission (without demat)
1. The investor has to ensure that the physical shares are in the name of the surviving
holders. The names of the buyers should include only the names of the surviving
accountholders. If any name has to be .added to the surviving holders or replace
any of the surviving holders, transfer procedure has to be followed.
2. The investor has to submit the securities along with the notarized copy of the death
certificate and the transmission form to the RTA for getting the request accepted.
The investor is advised to get the original death certificate so the same can be
shown for verification; if required. The venue will be equipped with Notary public.
Hence the investor can get the copy of the death certificate notarized at the venue
itself; if required.
Transposition (without demat)
1. The investor has to ensure that the physical shares are in the same names as the
intending buyers. The names of the buyers should include only the names of the
accountholders present in the certificates. If any name has to be .added to these
holders, transfer procedure has to be followed.
2. The investor has to submit the securities along with the transposition form to the
RTA for getting the request accepted.
Any other queries
1. The venue has officials from the DP and selected RTAs only to handle limited
action pertaining to execution of demat, transfers, transmission and transposition.
2. If the investor has any queries / grievances on any other subject other than specified
above, he/she would be required to take up the matter with the concerned DP or
RTA or CDSL.
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