Revised January 2007
Las Positas College
Computer Information Systems 50
Table of Contents
CONDENSED CONTENTS:
Table of Contents
Preface
Windows XP Module
Word 2003 Module 1
Word 2003 Module 2
Excel 2003 Module
PowerPoint 2003 Module
Access 2003 Module
Internet Search Engine Module
Appendix - What is a Flash Drive
EXPANDED CONTENTS:
Preface
Page
About this Lab Workbook.................................................................................................5
Creating a Student Data Disk ..........................................................................................6
Virus Check Procedures for LPC Campus Computers ....................................................7
Windows XP Module
Page
OBJECTIVES:
Information: What is Microsoft Windows XP......................................................... 9
Information: How to Use the Mouse ....................................................................10
Information: How to Use Dialog Boxes................................................................11
Information: How to Use Alternate Keys and Keyboard Shortcuts ......................11
Assignment #1
Hands-on: Using the Start Menu .........................................................................12
Hands-on: Using the Taskbar..............................................................................12
Information: What are Accessory Programs........................................................13
Hands-on: Create a Document using WordPad ..................................................13
Information: Working With Windows ...................................................................14
Hands-on: Manipulating Windows .......................................................................14
Assignment #2
Hands-on: Using the Paint Accessory .................................................................14
Information: Working with Folders and Files .......................................................16
Hands-on: Using Windows Explorer....................................................................16
Word 2003 Module 1
OBJECTIVES:
Page
Assignment #1
Information: What is Microsoft Word and Word Processing ................................19
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Hands-on: Starting Microsoft Word .....................................................................19
Information: Toolbars ..........................................................................................20
Information: Anatomy of the Word Window .........................................................21
Hands-on: Microsoft Word Help Feature .............................................................22
Information: The Automatic Spell and Grammar Checking Feature ....................22
Hands-on: Type the Text.....................................................................................23
Hands-on: Save and Name Your File..................................................................24
Hands-on: Print the File.......................................................................................25
Hands-on: Close the File.....................................................................................26
Hands-on: Exit Word ...........................................................................................26
Assignment #2
Hands-on: Start Word, Open a File .....................................................................27
Hands-on: Spell Check a Document ...................................................................28
Information: Editing Techniques..........................................................................29
Hands-on: Editing a Document ...........................................................................31
Information: Enhancing Text ...............................................................................32
Hands-on: Enhance Text.....................................................................................33
Hands-on: Add WordArt ......................................................................................34
Word 2003 Module 2
OBJECTIVES:
Page
Assignment #1
Hands-on: Starting Word for Windows ................................................................36
Information: Formatting Your Document—Margins .............................................36
Hands-on: Change Margins ................................................................................38
Information: Formatting Your Document—Paragraph Alignment ........................39
Hands-on: Change Alignment .............................................................................40
Information: Formatting Your Document—Numbering Paragraphs.....................40
Hands-on: Numbering Paragraphs......................................................................40
Assignment #2
Information: Formatting Your Document—Create Columns ................................41
Hands-on: Create Columns.................................................................................41
Hands-on: Insert a Graphic Image ......................................................................41
Excel 2003 Module
Page
OBJECTIVES:
Information: Microsoft Excel 2003 .......................................................................43
Assignment #1
Hands-on: Starting Excel.....................................................................................44
Hands-on: Selecting a Cell; Navigating in Excel .................................................45
Hands-on: Entering Data into a Worksheet .........................................................45
Information: Editing and Formatting a Worksheet ...............................................46
Hands-on: Editing Data; Inserting Rows; Centering Across Columns .................46
Hands-on: Selecting a Number Format; Adjusting Column Widths .....................47
Information: Creating Formulas...........................................................................47
Hands-on: Creating Formulas .............................................................................47
Hands-on: Printing the Worksheet ......................................................................48
Assignment #2
Hands-on: Creating a Formula Containing Subtraction .......................................49
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Information: AutoFormats....................................................................................49
Hands-on: Applying an AutoFormat ....................................................................49
Information: Centering Data within a Column; Centering Data Horizontally
and Vertically on a Page; Adding a Header......................................................50
Hands-on: Centering Data within a Column; Centering Data Horizontally
and Vertically on a Page; Adding a Header......................................................50
Hands-on: Printing Formulas...............................................................................51
PowerPoint 2003 Module
OBJECTIVES:
Page
Assignment #1
Information: Microsoft PowerPoint 2003 .............................................................52
Hands-on: Starting PowerPoint ...........................................................................52
Hands-on: Creating a New Presentation Using a Template ................................53
Information: Adding Graphic Images...................................................................55
Hands-on: Insert Clip Art; Size and Position a Graphic Image ............................56
Information: Animating Text and Graphic Images; Slide Transitions...................56
Hands-on: Animating Slide Text; Adding Slide Transitions .................................57
Information: Viewing and Printing the Presentation.............................................58
Hands-on: Viewing the Presentation; Printing Handouts.....................................58
Access XP Module
OBJECTIVES:
Page
Assignment #1
Information: Microsoft Access Database Management System .............................59
Hands-on: Start Microsoft Access...........................................................................60
Information: The Database Window - Terms and Information ................................61
Information: Datasheets and Forms........................................................................62
Hands-on: Open an Existing Database...................................................................63
Hands-on: Modifying Data in Datasheet View.........................................................64
Hands-on: Modifying Data with a Form...................................................................65
Information: Finding and Editing Data.....................................................................66
Hands-on: Delete a Record.....................................................................................67
Hands-on: Change the Font in the Table Datasheet View......................................68
Hands-on: Change the Column Widths in the Table Datasheet View ....................68
Hands-on: Print a Table Datasheet.........................................................................68
Hands-on: Sort a Table ...........................................................................................69
Hands-on: Create a Report using the Report Wizard .............................................69
Hands-on: Exit Microsoft Access ............................................................................70
Internet Search Engine Module
Page
Assignment #1
Information: Using Search Engines to Locate Information......................................71
Hands-on: Launch Internet Explorer browser .........................................................71
Hands-on: Using Ask Jeeves search engine ..........................................................72
Hands-on: Using Google search engine .................................................................73
Hands-on: Internet Scavenger Hunt........................................................................74
Appendix
What is a Flash Drive...............................................................................................75
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Preface
About this Lab Workbook ................................................................................................ 5
Creating a Student Data Disk.......................................................................................... 6
Virus Check Procedures for LPC Campus Computers.................................................... 7
ABOUT THIS LAB WORKBOOK
This CIS 50 Lab Workbook is intended to give you an overview of computer
operating systems and some of the different types of software applications
(programs) available for computers. Applications may be sold individually or may
be bundled together and sold as a suite of applications. Microsoft Office is a
powerful and widely used suite of applications.
This workbook contains sections of information about various Microsoft Office
programs and sections of hands-on training using these programs. Some of the
sections ask you to find and change computer files already created and provided
for you to work with. These files, called student data files, can be downloaded
from the computers in the Las Positas Computer Center, room 803. These files
are stored on an instructional network server (computer) called Marvin and
directions for downloading and saving them to your own storage media are on
the following page.
You may store your files on a 3½” Floppy, CD-R, CD-RW, ZIP 250, ZIP 750, or
USB flash drive. Just choose the appropriate drive name and letter for your
storage media from the shortcut menu as described in the download directions.
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CREATING A STUDENT DATA DISK
You may save these data files on a 3½” floppy disk, CD-R(W), ZIP 250, ZIP 750 or USB Flash
drive. Use the following steps in the room 803 Computer Center to download files and create a
student data disk for your course:
1. Double-click the Marvin the Martian icon
labeled "Student Data Files" on the desktop.
2. Double-click the "CIS 50" folder.
3. Double-click the "Student Data" folder
to display the student data files.
4. When you see the files displayed,
click Edit on the menu bar
then choose Select All.
5. Right-click any of the highlighted
files to display a short cut menu.
6. On the short cut menu, click Send To,
and then click the drive name and letter
that represent your storage media.
For example:
If you are using a floppy disk, insert
your formatted disk into the drive,
then click 3½ Floppy (A:)
If you are using a ZIP disk, insert
your formatted disk into the ZIP
drive, then click Removable Disk (D:) Note: The name of your disk may display instead
of “Removable Disk,” however, the ZIP drive letter in room 803 will most likely be D:
If you are using a CD-R or CD-RW, insert the formatted CD into the CD writing drive, then
click Drag-to-Disk Drive (F:) and wait for the computer to recognize the disk. Note: If you
gave your CD-R(W) a different name when you formatted it, that name will appear rather
than “Drag-to-Disk Drive.” The drive letter of the CD-writing drives in room 803 is F: but
may be different on computers elsewhere.
If you are using a USB flash drive, connect the drive to the computer and wait for the “new
hardware detected” message and green arrow icon to appear at the bottom right of the
screen. Once the drive is detected it should show up as Flash Drive (G:) on the Send To
shortcut menu. Note: The name of your USB drive may appear instead of “Flash Drive”
and the drive letter may also vary on different computers.
If a dialog box titled “Confirm Stream Loss” appears, select the “Yes to All” button
to proceed with copying the data files to your storage media.
7. Wait until all of the files are transferred to your floppy disk (the Copying Files dialog box will
disappear). Close the open window by clicking the close button ⌧ at the top right corner. To
confirm files are on your media, double-click My Computer and then double-click your drive.
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VIRUS CHECK PROCEDURES FOR LPC CAMPUS COMPUTERS
To Check for Viruses on Removable Media
Insert a floppy, ZIP, CD-R(W) or USB drive:
Insert storage media.
Choose what to scan:
• On the Desktop, double-click the
My Computer icon.
• In the My Computer window, right-click
the icon for the drive, folder, or file you
wish to scan. For example, right-click the
icon for the 3½ Floppy (A:) drive if you
are using a floppy OR right-click the
appropriate name and drive letter for
your storage media.
• From the shortcut menu, select
Scan for Viruses… as shown at right
View the virus scan results:
Sometimes, the Symantec AntiVirus window is hidden by the My Computer window and does not
appear in front. If this is the case, you need to click on the Symantec AntiVirus button on the Taskbar
to bring that window to the front in order to see the virus scan progress and results.
If you do not see the Symantec AntiVirus) window (shown on next page),
click on the Symantec AntiVirus task button on the Taskbar.
(procedure continued on next page)
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View the virus scan results (continued):
Observe the Symantec AntiVirus window. You will see the name and location of files being
scanned displayed near the top of the window and a running tally of results in the status bar at
the bottom. If any viruses are detected, the date, filename, virus name, virus type, action taken,
and other information will appear in the large text box.
File names displayed
here during scan.
“Completed” displayed
when scan is finished.
Location of files
being scanned
Information about
detected viruses
(none were found in
the example shown).
Status of the scan
Before you close the Symantec AntiVirus window, if any files are listed as infected,
PLEASE INFORM AN INSTRUCTIONAL ASSISTANT IMMEDIATELY.
We need to view the results and document any viruses discovered in the Computer Lab.
When the virus scan is completed:
If infected items are found,
inform an Instructional Assistant IMMEDIATELY!
If no infected items are found,
Click the Symantec AntiVirus window close box ⌧.
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Microsoft Windows XP
Page
OBJECTIVES:
Information: What is Microsoft Windows XP......................................................... 9
Information: How to Use the Mouse ....................................................................10
Information: How to Use Dialog Boxes................................................................11
Information: How to Use Alternate Keys and Keyboard Shortcuts ......................11
Assignment #1
Hands-on: Using the Start Menu .........................................................................12
Hands-on: Using the Taskbar..............................................................................12
Information: What are Accessory Programs........................................................13
Hands-on: Create a Document using WordPad ..................................................13
Information: Working With Windows ...................................................................14
Hands-on: Manipulating Windows .......................................................................14
Assignment #2
Hands-on: Using the Paint Accessory .................................................................14
Information: Working with Folders and Files .......................................................16
Hands-on: Using Windows Explorer....................................................................16
All assignments and printouts should be completed before turning them in for credit.
Please staple all assignments together and include instructor’s name on the first page.
1.
2.
THERE WILL BE TWO (2) PRINTOUTS TO TURN IN FOR CREDIT:
Assignment #1—WordPad document “Why CIS 50”
Assignment #2—Paint file “Drawing” (with a handwritten note on it from page 17,
Check Disk Space, step #11b.)
INFORMATION
WHAT IS MICROSOFT WINDOWS XP
Microsoft Windows XP is an operating system. An operating system is software that helps the
computer carry out tasks such as saving data on a floppy disk and displaying text on the
screen. In our computer lab, the Windows XP operating system is used. You may use other
operating systems such as Windows 98, Windows NT, Windows 2000, Mac OS 9, Mac OS X,
or Unix at your home or office.
An important job of an operating system is to provide the user with a way to communicate with
the computer. This is called the user interface. Windows XP has a graphical user interface
(GUI), which means that we can communicate with the computer by clicking on meaningful
graphic images and buttons or by selecting items from menus.
When you turn on your computer, Windows XP is launched and the Desktop displays on the
screen. The Desktop provides access to all of the programs that are available on your
computer.
On the desktop, icons (descriptive pictures) represent objects available to your computer.
The icons can represent programs, devices, folders, or files. Through the graphical user
interface, the operating system gives you as many visual cues as it can about what is
happening with the computer. For example, as you move the mouse, the mouse pointer
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changes shape
when placed
over different
objects to
indicate what will
happen when the
mouse button is
clicked. Buttons
change to look
“pushed in” when
they are clicked.
Icons for programs
and devices
The Taskbar
(usually located
at the bottom of
the Desktop)
provides a way
to access
programs and to
Taskbar
switch between
Start button
programs (tasks)
that are running.
Many programs
are launched (started) by clicking on the Start button (usually located at the bottom left of the
Desktop) and selecting the program from a list.
(See more details about the Windows XP Desktop in the
Microsoft Windows XP Brief, page 1.05, available from room 803 staff)
INFORMATION
HOW TO USE THE MOUSE
A mouse is a common pointing device for communication in a graphical user interface. It is
called a mouse because of its size and tail-like cord. A mouse has a ball inside that rests on
the table or mouse pad. As you slide the mouse, it sends information to the operating system
about which direction it is moving. The operating system then moves the mouse pointer
(usually an arrow) across the screen in the same direction. This allows you to “point” to an
object on the screen. A mouse can have one, two or three buttons on it that you press or “click”
to signal the operating system. Some also have wheels to turn and click to signal the operating
system.
Most of the computers in our lab use a two-button mouse with a scrolling wheel. The left
mouse button is the most frequently used. When you are asked to click or select an object,
move the mouse until the mouse pointer is over the object on the screen, then press and
immediately release the left mouse button. To right-click, use the right mouse button. To
double-click an object you press and immediately release the left mouse button twice in quick
succession. If there is even a small delay between the clicks or the mouse moves even the
smallest amount between clicks, the computer will think you single-clicked twice. Each type of
click sends a different message to the operating system.
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The scrolling wheel can be used in normal mode with some programs to scroll up and down
the page or image by turning the wheel with your finger. It can also switch to scrolling mode.
Simply press down on the wheel to click it on or off. Scrolling mode displays a pointer like
that has a small circle with up and down arrows . As you move the mouse forward and back it
will scroll up and down through the file. Click the wheel to toggle between scrolling mode and
normal mode.
(See more details about Using a Pointing Device in the Microsoft Windows XP Brief, page 1.06)
INFORMATION
HOW TO USE DIALOG BOXES
A dialog box lets you enter settings or select options that tell the computer how you want a
task to be carried out. When a dialog box is displayed, the application usually will not allow any
other activity in the program until it gets an answer to the dialog questions. You will frequently
use dialog boxes to give the computer specific instructions. Within a dialog box, you will find
several different types of controls including, tabs, radio buttons, drop-down list boxes, check
boxes, spin boxes, and scroll bars. All of these are different ways to provide input to the
operating system.
Always read the entire dialog box before selecting an action. If you are not sure about how to
answer, you can often close the dialog box by pressing the Escape (Esc) key at the top left of
the keyboard. This usually escapes from (closes) the dialog box without committing to an
answer.
(See more details in the Microsoft Windows XP Brief about Using List Boxes and
Scroll Bars on page 1.27 and Using Dialog Box Controls on page 1.29)
INFORMATION
HOW TO USE ALTERNATE KEYS AND KEYBOARD SHORTCUTS
In addition to accepting input from mouse clicks on menus,
operating systems provide keyboard alternatives to allow
the user to work faster and more efficiently. If your hands
are typing on the keyboard, why not use a combination of
keys to trigger an action instead of moving your hand over
to the mouse to point and click? That alone may not seem
like much of a time savings, but over the course of days
and weeks, it adds up to increased productivity and
reduced physical effort and strain. And what if your mouse
breaks before you could save your big important file?
Different ways to do the same thing gives you choice to
use the most efficient method.
Notice the underlined letter in each menu title: File, Edit,
View, and so on. If you hold down the Alt key (Alternate
key—on either side of the spacebar) while you tap the key
for the underlined letter, the operating system activates that menu choice. The illustration
shows the Edit menu opened by pressing Alt+E. The Select All menu choice can be activated
by pressing Alt+A.
Also notice on the right side of the menu that other key combinations are listed: Ctrl+Z for
Undo, Ctrl+A for Select All, etc. These are reminders of the Keyboard Shortcuts that activate
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that menu choice immediately. To Select All, instead of clicking the Edit menu and choosing
Select All, you can just hold down the Control key (Ctrl key) and tap the letter A.
(See more about Using Program Menus in the Microsoft Windows XP Brief on page 1.24)
ASSIGNMENT #1
HANDS-ON—USING THE START MENU
1.
2.
Move the mouse pointer over the time in the bottom right corner of the Taskbar.
Notice that if you leave the mouse pointer over an object in the Taskbar for a few
seconds, a popup message usually appears showing helpful information. For
example, when you move the mouse pointer over the time, the day and date appear.
Move your mouse pointer over the Start button at the bottom left of the desktop and
click once with the left mouse button. The Start menu appears.
3.
Move your mouse pointer over the All Programs button (you don’t even have to
click!). A long list of the programs installed on the computer is displayed. Each of the
listings that has a
by it will show a submenu when you move the mouse pointer
over that item.
4.
Move the mouse pointer to the desired program or program group.
For example, move the mouse pointer to the Accessories option.
5.
Click on the desired program.
For example, click on Paint.
6.
Repeat steps 2–5 to start a second program.
For example, select Start, All Programs, Accessories, WordPad
Note: Leave Paint and WordPad running to complete the next hands-on exercise.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—USING THE TASKBAR
Note: Paint and WordPad should both be running.
1. Moving the Taskbar.
a) Move the mouse pointer onto an empty area in the Taskbar (usually located at the
bottom of the screen) and right-click the empty area. A shortcut menu should appear.
b) On the shortcut menu, look to see if there is a checkmark in front of “Lock the Taskbar.”
If there is a checkmark, click it with the left mouse button to deselect it. If there is no
checkmark press the Escape (Esc) key to leave the menu without making a choice and
continue with step 3.
c) With the mouse pointer over an empty area of the taskbar, press and hold the left
mouse button and drag to the taskbar to the top, right, or left side of the screen.
d) Release the mouse button.
Note: Typically the Taskbar is placed at the bottom of the screen, but it can be placed at
the top, right or left edge of the screen depending on the user’s preference.
e) Please return the Taskbar to the bottom of the screen for the next student.
2. Switch between programs using the Taskbar.
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a) Move the mouse pointer over the desired task button (the rectangle with the program
name) in the Taskbar and click.
For example, select the Paint task. Then select the WordPad task.
Clicking the task buttons tells the operating system which application window you want to be
active and on top of the desktop (fully visible and ready for work).
Note: Leave Paint and WordPad running to complete the next hands-on exercise.
INFORMATION
WHAT ARE ACCESSORY PROGRAMS
Windows XP comes with some simple accessory programs such as WordPad for documents
and Paint for drawings. WordPad and Paint are referred to as applets (little applications). They
provide only the basic tools needed to create documents (WordPad) or drawings (Paint). The
Windows applets allow you to get things done without having to buy additional programs.
However, they are extremely limited in their capabilities.
Word processors, like WordPad, are software programs used to create and modify text
documents on the computer; reports, letters, books and other document files for printing
words. Graphics programs, like Paint, are used to make drawings with shapes and lines. You
should choose the program best suited to the task that you want to do.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CREATE A DOCUMENT USING WORDPAD
Note: Paint and WordPad should be running and the WordPad window should be active
(selected and fully visible). If not, repeat steps 2-6 of USING THE START MENU on page
11 to start both programs.
1. In the WordPad window, type following:
Enter
Your Name
press
Instructor’s Name
press
Enter
CIS 50-insert section #
press
twice to create a blank line
Enter
2. Type a brief paragraph stating why you are taking this class, what you hope to get out of
this class, and your current level of computer experience.
3. To save the document, select File, Save.
Note: The Save As dialog box displays.
4. Click the drop-down arrow at the right end of the Save in box and select the drive where
your data files should be stored. For example, if you are using a floppy to save your files
choose the 3½ Floppy (A:) drive and be sure to have a formatted floppy disk in the drive.
5. Click in the File name box and type the name Why CIS 50.
6. Leave the Save As Type box set for Rich Text Format (.rtf)
7. Click the Save button.
8. Print the document (select the Print button
).
THIS IS PRINTOUT 1 OF 2 TO TURN IN FOR CREDIT
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INFORMATION
WORKING WITH WINDOWS
When a program is launched, a window displays. A window is a rectangular area of the screen
that contains a program or data. For example, when you launched the Paint program, a
window displayed containing tools for drawing a picture and when you launched WordPad,
another window opened that provided tools for creating text documents.
All Windows programs share some common windows components including the Title Bar, Menu
Bar, Toolbars, and the Minimize, Maximize, Restore, and Close buttons. These consistencies
make working with unfamiliar programs much easier.
(See more details about Manipulating a Window in the
Microsoft Windows XP Brief, page 1.20)
ASSIGNMENT #2
HANDS-ON—MANIPULATING WINDOWS
1. With the WordPad window active, select the Minimize button
on the WordPad
program’s Title Bar.
Note: The WordPad window is reduced to a task object on the Taskbar.
2. To restore the WordPad program, click on the WordPad task in the Taskbar.
Note: The WordPad window is restored to its previous size on the screen.
3. If the WordPad window fills the entire screen, select the Restore button
on the
program’s Title Bar to reduce the window to a smaller size that allows multiple windows to
be viewed simultaneously.
2. If the WordPad window does not fill the entire screen, select the Maximize button
on the
program’s Title Bar. It will grow to fill the entire screen.
3. To close the WordPad program, select the Close button
on the program’s Title Bar.
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—USING THE PAINT ACCESSORY
1. The Paint window should be displayed on the screen (if not, click the Paint task on the
Taskbar, if the Paint task is not there, select Start, Programs, Accessories, Paint). If the
on the
Paint window does not fill the entire screen, select the Maximize button
program’s Title Bar.
2. Use the color palette at the bottom of the Paint window to choose colors for your objects.
Left-click to select the foreground color. Right-click to select the background color.
3. Use the drawing tools located along the left side of the Paint window to draw shapes. For
example, to draw a circle, click on the Ellipse button, move the mouse pointer into the white
drawing area, press and hold the mouse button while dragging down and to the right to
draw the circle. When the circle reaches the desired size, release the mouse button.
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After clicking the ellipse tool button, move the mouse
pointer crosshairs into the white drawing area, press
and hold the mouse button while dragging down and
to the right to draw the circle. When the circle reaches
the desired size release the mouse button.
Drawing
tools
Ellipse
button
Fill styles:
• Line only
• Fill & Line
• Fill only
Drawing
area
Color Palette
4. To save the drawing, select File, Save.
5. Click in the File name box and type the name Drawing.
6. Click in the Save as type box and select 16 Color Bitmap.
Note: Using the 16 Color Bitmap setting will reduce the size of the file that you will save on
this disk. If you skip this step, you may not have enough space on your disk to save the file.
You may also lose some of the colors in your drawing, but that’s OK.
7. Click the drop-down arrow at the right end of the Save in box and select the drive where
your data files should be stored. For example, if you are using a floppy to save your files
choose the 3½ Floppy (A:) drive and be sure to have a formatted floppy disk in the drive..
8. Select Save.
9. Select File, Print, OK to print your drawing.
10. To exit the Paint program, select File, Exit or click on the Close button
Title Bar.
on the program’s
THIS IS PRINTOUT 2 OF 2 TO TURN IN FOR CREDIT
(Be sure to continue and complete Assignment #2.
There is a handwritten note you will make on this printout,
described later, on page 18, Using Windows Explorer, step #11b.)
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PAGE 15
INFORMATION
WORKING WITH FOLDERS AND FILES
A folder is a named location on a disk where a group of files is stored. A folder is used to keep
files organized. When a file is saved, a location is selected in the Save in box. This location
may be a disk, such as your 3½ Floppy (A:), CD-R(W), ZIP or USB drive, or within another
folder on a disk, for example, on the C: drive in the My Documents folder.
After a file has been saved, you may need to copy the file, move the file to another location on
your disk, rename the file, or delete it. These file management tasks can be accomplished by
using the Windows Explorer or My Computer programs.
(See more details about Using My Computer, Working with Folders and Directories and Working
with Files in the Microsoft Windows XP Brief, pages 2.17-2.30)
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—USING WINDOWS EXPLORER
1. To launch Windows Explorer, select Start, Programs, Accessories, Windows Explorer.
Note: The Windows Explorer window displays on the screen. The window is divided into
two panes. On the left side of the window, you see a list of storage devices and folders.
The right side of the window shows the contents of the selected storage device or folder.
An example of the Explorer window is shown below. Your Explorer window will not exactly
match the one shown. That’s OK.
Standard
Buttons
toolbar
Address
Bar
Drives and
Folders pane
Contents
pane
2. The Toolbars can be displayed or hidden. If the Standard Buttons or Address Toolbars are
not displayed, select View, Toolbars, and then select the desired toolbar so that a
checkmark appears by it in the list.
3. The Drives and Folders pane can be displayed or hidden. If the Drives and Folders pane is
not displayed, click on the Folders button.
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PAGE 16
4. Expand/Collapse Folder Tree
a. Move the mouse pointer to the + (plus sign) located beside a drive or folder name in
the Drives and Folders pane.
b. Click on the +.
Note: The list of drives/folders expands to show the subfolders located within the folder.
c. Move the mouser pointer to the – (minus sign) beside a drive or folder name and click
once.
Note: The list of drives/folder collapses to hide the subfolders located within the folder.
5. Create a Folder
a. Click on the 3½ Floppy (A:) drive icon located near the top of the Drives and Folders
pane.
Note: You may have to use the scroll bar located between the Drives and folders pane and
Contents pane to find the 3½ Floppy (A:) drive icon.
b. Select File, New, Folder.
c. Type the desired folder name and press Enter.
For example, type your last name and press Enter.
d. Repeat steps a-c and make a second folder using your first name.
e. Click on the + beside the 3½ Floppy (A:) drive icon in the Drives and Folders pane to
display the new folders.
6. Copy a File
a. To copy a single file, click on the file.
For example, click on File1.
b. Select the Edit menu, then select Copy To Folder….
c. In the Browse For Folder dialog box, select the drive or folder to where the file should
be copied.
For example, expand the My Computer and 3½ Floppy (A:) icons,
then select the folder with your last name.
d. Select the OK button.
7. Copy Non-Consecutive Files
a. Click on the 3½ Floppy (A:) drive icon located near the top of the Drives and Folders
pane in Windows Explorer.
b. Click on the first file to be copied.
For example, click on File2
c. Press and hold the Ctrl key and click on the next file to be copied.
For example, press and hold the Ctrl key and click on File4 (only File2 and File4
should be highlighted).
d. Select the Edit menu, then select Copy To Folder….
e. In the Browse For Folder dialog box, select the drive or folder to where the file should
be copied.
For example, expand the My Computer and 3½ Floppy (A:) icons,
then select the folder with your last name.
f. Select the OK button.
8. Move Consecutive Files
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PAGE 17
a. Click on the 3½ Floppy (A:) drive icon located near the top of the Drives and Folders
pane.
b. Select the first file to be moved.
For example, select File3.
c. Press and hold down the Shift key and select the last file to be moved.
For example, press and hold down the Shift key and select File5 (File3, File4, and
File5 should be highlighted).
d. Select the Edit menu, then select Move To Folder….
e. In the Browse For Folder dialog box, select the drive or folder to where the file should
be copied.
For example, expand the My Computer and 3½ Floppy (A:) icons,
then select the folder with your first name.
f. Select the OK button.
9. Delete Files/Folders
a. Select the file(s)/folder to be deleted.
For example, click on your last name folder and click on the file named File2
b. Press the Delete key or select the Delete button
c. Select Yes to confirm the deletion.
on the Toolbar.
10. Rename a File
a. Click on the 3½ Floppy (A:) drive icon located near the top of the Drives and Folders
pane.
b. Select the file to be renamed.
For example, click on the file named File1.
c. Keep the mouse pointer on the selected file and click the right mouse button.
d. Select Rename.
e. Type the new filename. You can decide on the file name. Press Enter.
11. Check Disk Space
a. Click on the drive icon.
For example, click on the 3½ Floppy (A:) drive icon located near the top of the Drives
and Folders pane.
b. Select File, Properties.
At the bottom of Printout 2 (the Paint drawing you printed out on page 15,
using the Paint Accessory, step 9) write how much space on your
disk is used and how much space on your disk is free.
Note: If the status bar is displayed in Windows Explorer, you can see the disk space
information in the status bar as soon as you select the 3½ Floppy (A:) drive icon. However,
the Properties dialog box shows more complete information and a helpful colored pie chart.
c. Select OK.
on the program’s Title Bar or select
12. To exit the Explorer window, select the Close button
File, Close.
Staple all printouts together.
Be sure to put your name and your instructor’s name on your printouts.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 18
Microsoft Word 2003 Module 1
OBJECTIVES:
Page
Assignment #1
Information: What is Microsoft Word and Word Processing ................................19
Hands-on: Starting Microsoft Word .....................................................................19
Information: Toolbars ..........................................................................................20
Information: Anatomy of the Word Window .........................................................21
Hands-on: Microsoft Word Help Feature .............................................................22
Information: The Automatic Spell and Grammar Checking Feature ....................22
Hands-on: Type the Text.....................................................................................23
Hands-on: Save and Name Your File..................................................................24
Hands-on: Print the File.......................................................................................25
Hands-on: Close the File.....................................................................................26
Hands-on: Exit Word ...........................................................................................26
Assignment #2
Hands-on: Start Word, Open a File .....................................................................27
Hands-on: Spell Check a Document ...................................................................28
Information: Editing Techniques..........................................................................29
Hands-on: Editing a Document ...........................................................................31
Information: Enhancing Text ...............................................................................32
Hands-on: Enhance Text.....................................................................................33
Hands-on: Add WordArt ......................................................................................34
All assignments and printouts should be completed before turning them in for credit.
Please staple all assignments together and include instructor’s name on the first page.
THERE WILL BE TWO (2) PRINTOUTS YOU WILL TURN IN FOR CREDIT:
1.
2.
Assignment 1—Document 1.doc
Assignment 2— Document 2.doc (edited to include WordArt)
INFORMATION
WHAT IS MICROSOFT WORD AND WORD PROCESSING
Microsoft Word is one of the most popular word processing programs in the world. Microsoft
Word 2003 is the latest version of Word for the Windows environment. Word processing is
typically used to create text-based document such as letters, memos, and reports. After the
text has been typed, it can be formatted and manipulated (copied, moved, edited, etc.) using
Word’s many features.
ASSIGNMENT #1
HANDS-ON—STARTING MICROSOFT WORD
1. Move the mouse pointer to the Start button on the Taskbar and click once.
Note: The Start Menu displays.
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PAGE 19
2. Move the mouse pointer to the All Programs option.
Note: A list of programs and program groups displays at the right of the Start Menu.
3. Move the mouse pointer to Microsoft Word and click once.
Note: The Microsoft Word 2003 copyright screen displays briefly, then the Microsoft Word
document window similar to the one shown on the next page displays.
INFORMATION
TOOLBARS
Word provides an easy way to access frequently used commands by using buttons on the
toolbars. The Standard Toolbar and the Formatting Toolbar display below the Menu bar. The
Standard and Formatting toolbars may display as one long bar or as two separate bars. If the
toolbars display as one long bar, some of the buttons may be hidden. The >> symbol at the
right end of a toolbar indicates that there are additional buttons available. To view these
buttons, click on the >> . A mouse must be used to select a button on a toolbar. When the
mouse pointer is placed on a button in a toolbar, a ToolTip showing the name of the button
appears under the button.
Standard Toolbar
Formatting Toolbar
Combined Toolbars
Standard Toolbar
Formatting Toolbar
If toolbars are not displayed on the screen, select View, Toolbars. A check mark appears in
the box in front of each toolbar name that will display in the document window. Select the
toolbar to be displayed by moving the mouse pointer to the name and clicking the left mouse
button once.
The toolbars are moveable. To move a toolbar, placed the mouse pointer on the four vertical
dots at the left end of the toolbar, press and hold the left mouse button and drag the toolbar to
the desired location.
Drag here with the mouse to move the toolbar
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PAGE 20
INFORMATION
ANATOMY OF THE WORD WINDOW
Ask a
Question
Box
Standard
Toolbar
Insertion Point
Status Bar
Formatting
Toolbar
Ruler
Task Pane
Scroll Bars
Standard Toolbar A collection of buttons that provide shortcuts to common actions
Format Toolbar
Used for character and paragraph formatting
Ruler
Used to view and set indents, margins and tabs
Insertion Point
Location where you can enter or delete text and objects
Scroll Bars
Vertical and horizontal bars used to control view of the document
Status Bar
Shows information about the document and the insertion point position
Task Pane
Provides a context-sensitive list of common tasks.
The Task Pane can be turned on or off by selecting View, Task Pane.
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PAGE 21
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—MICROSOFT WORD HELP FEATURE
(OPTIONAL)
Word provides an on-line Help feature that provides detailed information about program
features and specific instructions for performing commands. The Help feature can be accessed
at any time through the Help menu or from any dialog box. The on-line help feature can also
be accessed by clicking on the Office Assistant, clicking in the Ask a Question box, or by
selecting the Microsoft Word Help button
on the Standard Toolbar
Use the Ask a Question Box
The Ask a Question box is located in the top right corner of the Word window. To use the Ask
a Question box, click in the box and type specific words or a question to locate the desired
information.
Click in the Ask a Question box.
Note: If there is text in the box, the text will be highlighted. That’s OK.
Type center text
Press Enter.
Note: A list of topics related to what you typed in the Ask a Question box displays.
Select the Center text option.
Note: A Microsoft Word Help window containing information about how to center text displays
at the right side of the screen.
To exit the Help window, select the Close button
in the Microsoft Word Help window.
INFORMATION
THE AUTOMATIC SPELL AND
GRAMMAR CHECKING FEATURES
The Automatic Spelling Checker looks for misspelled words as you type. If a misspelled word
is identified, a red wavy line displays below the word. The red wavy line does not print.
Correctly spelled words, such as proper names, may also be marked with red wavy lines
because the words are not included in Word’s dictionary file(s). The Automatic Spell Checking
feature can be turned on or off by selecting Tools, Options, Spelling & Grammar tab,
Check spelling as you type, OK.
The Automatic Grammar Checking feature looks for grammatically incorrect phrases,
sentences, and/or punctuation as you type. If Word locates a possible grammatical or
punctuation error, a green wavy line displays below the word(s). The green wavy line does not
print.
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PAGE 22
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—TYPE THE TEXT
Remember, if you make any mistakes, you can delete them by using the Backspace key.
Do not press Enter except at the end of paragraphs, or to end short lines and leave blank
lines. Your paragraph lines will not end at exactly the same words as shown below.
That’s OK, it’s only because of differences in the monitor screen.
1. Type the text in Figure 1. Remember, the Enter key is pressed only at the end of short
lines (such as the line containing your name) and at the end of paragraphs.
Figure 1
Word Module 1
Your Name
Date
Instructor’s Name
Microsoft Word Document 1
press
press
press
press
press
Enter
Enter
Enter
Enter
Enter
twice
You are creating your first document in Microsoft Word. If you make a mistake, press
the Backspace key to delete the character and then continue typing. The Backspace key
is located above the Enter key. As you type, you may notice a red wavy line displayed
below a word. A red wavy line indicates a word that is not recognized by the automatic
press
twice
spelling checker.
Enter
In a word processing program, the Enter key is pressed only at the end of a paragraph
or short line. When the text reaches the right margin, the insertion point automatically
returns to the beginning of the next line. This is called the word wrap feature.
Note: The mouse pointer will appear as an I-beam
when it is located near text. The
mouse pointer changes to an arrow
when pointing at commands or tools.
To move the insertion point to a new location, point to the location with the I-beam and click
the left button. The insertion point jumps to the location of the mouse pointer with the click
of the button. You cannot move the insertion point past the end marker.
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PAGE 23
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—SAVE AND NAME YOUR FILE
2. Save your file using the following steps:
a. Click File menu.
b. Choose Save
command.
Note: The Save As
dialog box appears
on screen. (See
graphic at right.
Your screen may
look different.) Be
sure that the words
in the “File name:”
box are highlighted.
If the words in the
“File name” box are
not highlighted, move
the mouse pointer
onto the words and
triple-click.
Save in box
File Name box
c. Type Document 1 in the File name box.
Note: The extension .doc will be automatically added to your file name to identify the file
as a Word document.
d. Click in the Save in box and click on the 3½ Floppy (A:) option or choose the drive
name and letter appropriate to your storage media to save the file on your disk.
(See Save In notes below for more information on which drive to choose.)
e. Select Save button of the dialog box.
SHORTCUT:
Click the Save button
Then follow steps 2c-e.
on the Standard toolbar.
For Your Information:
Save in
This drop-down box shows the current drive and folder selected. This is
where your work will be saved. Different media uses different drive
letters. If you are using a 3½" disk, your drive will be the 3½ Floppy (A:).
If you are using a ZIP disk, your drive will be Removable Disk (D:).
If you are using a writeable CD, your drive will be Compact Disk (F:).
If you are using a USB drive, your drive will be Removable Disk (G:).
Note: the name of the drive may be different, for example MyCD(F:)
File name
Type a name. MS Word automatically adds the .doc extension for you
Command Buttons Save – saves the document
Cancel Cancels the save procedure
Save as type
Drop-down list box controls the file format Word uses to save your file.
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PAGE 24
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—PRINT THE FILE
3. Select File, Print.
Note: The Print dialog box displays (see below). Notice the name of the printer that displays
in the Name box. This tells you which printer your document will be sent to.
4. Review options in the Print Dialog Box.
5. Click on OK
SHORTCUT:
Click on the Print button
on the Standard toolbar.
Note: If you use the Print button on the Standard Toolbar, you will bypass the Print Dialog
Box and be unable to change any print options. The computer uses the default options and
the entire document is immediately printed.
THIS IS PRINTOUT 1 OF 2 TO TURN IN FOR CREDIT
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PAGE 25
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CLOSE THE FILE
6. Once a file is saved, you can close it. Once the screen is cleared you can proceed to
another activity.
a. Choose File menu.
b. Choose Close command.
Note: The file closes and the window is clear.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—EXIT WORD
7. When you have finished your work in Word, you should exit the application.
a. Choose File menu.
b. Choose Exit.
SHORTCUT:
Select the Close button
on the Microsoft Word Title Bar.
The Word program is closed and you are returned to the Desktop (unless you have another
application running).
Note: If you attempt to close a file or quit Word without saving first an alert box appears
and asks if you want to save the changes. If the file has never been saved and
you say yes, the Save dialog box will appear on the screen. If the file has been
saved previously (before changes), Word will save the file and carry out your
request to close or exit.
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PAGE 26
ASSIGNMENT #2
HANDS-ON—START WORD, OPEN FILE
1. To start Word, select Start, Programs, Microsoft Word.
2. Use the following steps to open a file:
a. Click the File menu
b. Choose Open
Note: The Open dialog box displays (see below—your screen may look different).
Click here and select 3½ Floppy (A:)
to display a list of the Word files
stored on your disk.
IMPORTANT NOTE: The files you see listed here are the
student data files you copied onto your media on page 6
of this workbook. If you do not see these files listed, you
will not be able to do this assignment. Return to page 6
of this book and copy the files to your disk so you will be
able to complete all of the exercises in this workbook.
c.
To display the files stored on your file disk, click in the Look in box and
select 3½ Floppy (A:) or the appropriate drive for your storage media.
d. Click on the file named Word Document 2.
e. Click on Open.
SHORTCUT:
Look in
Click on Open button
on Toolbar. Then follow steps 2c-e.
Shows the current directory where the files are located. If you are using
a 3½" disk, your drive will be the 3½ Floppy (A:). If you are using a Zip
disk, your drive will be Removable Disk (D:). If you are using a
writeable CD, your drive will be Compact Disk (E:).
Document List Box Located below the Look in box shows a list of the existing Word
documents.
Files of type
This box controls what files are included in the Document List.
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PAGE 27
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—SPELL CHECK A DOCUMENT
Word’s automatic spell checker reviews your document as text is typed. Unrecognized words
are marked with a red wavy line. Word also marks double words and some capitalization
errors. On your own computer, you can add words, such as your name, to your own dictionary
in Word.
1. Be sure that Word Document 2 is on the screen.
2. Move the mouse pointer to the first word that is underlined with a red wavy line.
Note: If you do not see any red wavy lines, select Tools, Options, Spelling & Grammar
tab, be sure the Check spelling as you type box is checked and click OK.
3. Keep the mouse pointer on the misspelled word and click the right mouse button.
Note: A pop-up menu displays containing a list of suggested words (see figure below).
4. Move the mouse pointer to correctly spelled word (i.e., thing) and click.
5. Continue to correct the spelling errors marked with a red wavy line. Do not worry about
grammatical errors (marked with a green wavy line) at this time.
6. Save the document and continue through the Hand On exercise on page 29.
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PAGE 28
INFORMATION
EDITING TECHNIQUES
The next two pages contain information you will need to complete the hands-on activity on
page 27. Please review this information before beginning the next activity.
MOVING AROUND THE DOCUMENT
To use the keyboard: Use the arrow keys located between the numeric keypad and the typing
keys.
TO MOVE THE INSERTION POINT
PRESS
One word to the left
Ctrl-
One word to the right
Ctrl -
One paragraph up
Ctrl -
One paragraph down
Ctrl -
Beginning of the line
Home
End of the line
End
Down one window (screen)
Page Down
Up one window (screen)
Page Up
Beginning of the document
Ctrl - Home
End of the document
Ctrl - End
Using the Mouse: Vertical Scroll Bar
Vertical - single line
Vertical - one screen
Click the up or down scroll arrow
Click above or below the scroll box.
Scroll
Arrows
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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Scroll
Box
PAGE 29
Horizontal Scroll Bar
Horizontal = Left or right
Click the left or right arrow
Position Insertion Point
When pointing at text the mouse pointer becomes an I-beam
. Point to the place in the
document where you wish to make a correction, then press the left mouse button once.
Insert Text
Position your insertion point and begin typing.
Delete Text
Position your insertion point and press the Delete key to delete one character at a time to the
right of your insertion point. Press the Backspace key to delete one character at a time to the
left of your insertion point.
Select Text
To edit blocks of text, you must select it first. Point to the beginning of the text, hold the left
mouse button down and drag to the end of the text to be selected, release the mouse button.
The selected text will appear in reverse video (white text with a black background).
Split a Paragraph
Place the insertion point immediately to the left of the word that will begin the new paragraph.
Press the Enter key twice.
USE THE ABOVE TECHNIQUES TO MAKE THE
CHANGES AS INDICATED ON THE FOLLOWING PAGE
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PAGE 30
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—EDITING A DOCUMENT
1. Be sure that Document 2 is on the screen.
2. Delete text that is marked with a line through it. Insert text that appears bolded (you do not
have to bold this text as you edit).
Your Name Type your name
Date Type the current date
Instructor’s Name Type your instructor’s name
Word for Windows—Assignment 2
The first thing to do when using any computer program is to load start the
program. One way to start Microsoft Word is to select the Start button on the
Taskbar, choose Programs, and then click on Microsoft Word. Word will display
an empty document window, and you are ready to tape type text into your file.
As you are typing the text on the screen, the computer stores what you are typing
in RAM memory. Since RAM memory is not permanence permanent and is
erased when the power is turned off, you MUST remember to store your file
every ten to fifteen minutes. Otherwise, you may instantly lose your file should
the power drop.
Make this
a new
paragraph
by pressing
Enter twice
The program displays your text as you type. When you reach the edge of the
screen (the right margin), the text will automatically wrap the text down to the
next line. This is called word wrap.
Make this
a new
paragraph
by pressing
Enter twice
The final step is printing. With WordPerfect, you can preview the document
before printing to see how it will look and then adjust the pages as needed. When
printing, you can print one copy or multiple copies and you can print only
specific pages.
After you have entered and formatted the text, you may need to edit it. To make
corrections you can insert new text, delete unneeded text, and move or copy
blocks of text from one place to another.
3. At the end of this text press enter twice, and add a paragraph with your own thoughts about
Microsoft Word 2003.
4. Click on the Save button
to save the revised document.
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PAGE 31
INFORMATION
ENHANCING TEXT
This page contains information you will need to complete the hands-on activity on page 32.
Please review this information before beginning the next activity.
CHARACTER FORMATTING
A font is a collection of characters in a given design.
Size refers to the characters' height, and is measured in 1/72-inch units called points.
Attribute refers to variations within a font such as italic or bold.
Text can be formatted before or after it is typed and it is a very simple procedure when you use
the Formatting Toolbar.
Style Box
Font
Font Size
Drop-List
Text Align
Bold, italic, underline
Inc/Dec indents
Number/Bullets
Font Color
Borders
Character formatting allows you to change the look of text to add impact to your documents.
The three most commonly used enhancements are: Bold, Italics, and Underline. These can be
used in any combination to create a variety of effects. Bold, Italics, and Underline buttons are
toggles—click on once to turn on, click on again to turn off.
In addition to the above enhancements, you can also change the font. The fonts available
depend on the printer you are using. Some fonts that may be available are Arial, Bookman
Old Style, Brush Script MT, Comic Sans and Times New Roman.
You can also change the size of the characters, to produce large headlines, section headings,
normal size text, and small quotations.
THIS TITLE IS “COMIC SANS” 20 POINT
This text is “Arial” 8 point, bold
This heading is “Bookman Old Style” 16 point
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PAGE 32
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—ENHANCE TEXT
Change the font used for your name:
1. Select (highlight) your name: position the I-beam to the left of the first letter of your name;
hold the left mouse button down and drag the mouse to the last letter of your name, release
the mouse button.
2. Click on the drop-list button next to the Font box. The font name on your computer may be
different than the one listed here.
Font box
Drop-list button
A list of available fonts displays
Use the scroll bar to
see more fonts.
3. Select a font by clicking on the name. Find one that interests you and select it by clicking
on the name once.
Change the size of the font used for your name
1. Select your name (if it’s not still selected)
2. Click on the drop-list arrow next to the font size box.
Font Size
Drop List
3. Click on point size 18.
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PAGE 33
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—ADD WORDART
Using WordArt, you can give text different designs, colors, orientations and shapes that
otherwise would not be available to you. Once in the WordArt dialog box, you type the text that
you want to modify, and then you experiment!
1. Position the insertion point at the end of your document (press Ctrl and End). Press Enter
four times.
2. Select the Insert menu and choose the Picture command.
3. Select the WordArt option.
Note: The WordArt Gallery displays (see figure below).
4. Select a WordArt style from the style gallery and then choose OK.
Note: The Edit WordArt Text dialog box displays (see figure below).
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PAGE 34
5. In the Text box, type the following
Your Name
Press Enter
CIS 50
Press Enter
I Love This Exercise
6. If desired, select a different font.
7. Select OK.
Note: The WordArt displays at the bottom of the document.
8. To select the WordArt, move the mouse pointer onto the WordArt and click once.
Note: A WordArt toolbar also displays.
9. To experiment with different WordArt shapes, select the Shapes button
or the WordArt
Gallery button
on the WordArt toolbar.
10. To edit the WordArt text, select the Edit Text button on the WordArt Toolbar.
11. When you are finished experimenting, click anywhere in your document text.
12. Save the document.
13. Print the document.
Note: Your document may print on two pages depending on the length of the paragraph
you composed and the size of your WordArt.
THIS IS PRINTOUT 2 OF 2 TO TURN IN FOR CREDIT.
Staple all printouts together.
Be sure to put your name and your instructor’s name on your printouts.
You should always Exit from your application program when you are finished.
To exit:
1. Choose File menu.
2. Choose Exit command. You will be at the Desktop screen.
Note: If you have made any changes to your document, you will be prompted to save the
changes. Select Yes.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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Microsoft Word 2003 Module 2
OBJECTIVES:
Page
Assignment #1
Hands-on: Starting Word for Windows ................................................................36
Information: Formatting Your Document—Margins .............................................36
Hands-on: Change Margins ................................................................................38
Information: Formatting Your Document—Paragraph Alignment ........................39
Hands-on: Change Alignment .............................................................................40
Information: Formatting Your Document—Numbering Paragraphs.....................40
Hands-on: Numbering Paragraphs......................................................................40
Assignment #2
Information: Formatting Your Document—Create Columns ................................41
Hands-on: Create Columns.................................................................................41
Hands-on: Insert a Graphic Image ......................................................................41
All assignments and printouts should be completed before turning them in for credit.
Please staple all assignments together and include instructor’s name on the first page.
THERE WILL BE TWO (2) PRINTOUTS TO TURN IN FOR CREDIT:
1.
2.
Assignment #1—Word Features document
Assignment #2—Chocolate document
ASSIGNMENT #1
HANDS-ON—STARTING WORD FOR WINDOWS
4. Move the mouse pointer to the Start button on the Taskbar and click once.
Note: The Start Menu displays.
5. Move the mouse pointer to the Programs option.
Note: A list of programs and program groups displays at the right of the Start Menu.
6. Move the mouse pointer to Microsoft Word and click once.
Note: The Microsoft Word 2003 copyright screen displays briefly, then the Microsoft Word
document window displays.
INFORMATION
FORMATTING YOUR DOCUMENT: MARGINS
Formatting is the process of determining the placement and arrangement of a document when
it is printed on a page. The arrangement of a document includes the amount of blank space in
the left, right, top and bottom margins. Formatting also includes determining the horizontal
alignment of text between the left and right margins.
In Word, the page margins are measured from the edges of the paper. The default margins
are 1 inch from the top and bottom and 1.25 inches from the left and right. Word automatically
formats your text to fit these margins. If you change the margins, Word will reformat your text
to fit the new margins.
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All margins can be changed at the same time by using the File menu Page Setup command.
See dialog box below.
To change the margins, triple-click in the box located
to the right of the margin to be changed and type the
desired margin size or you can click on the
to
increase (up arrows) or decrease (down arrows) the
size of the margin.
When you click on the drop-list arrow to the right of
the Apply To: box, you see that you have the option
of applying the margin changes to the Whole
Document or have them begin at the current
location and continue until the end of the document
(This Point Forward), or until you change them
again.
In Page Layout view, margins can be changed using
the Ruler line.
Left margin marker
Right margin marker
Left Margin
To change the left
margin using the ruler, move the mouse pointer to the line
between the two triangles. A double-headed arrow displays. Press and hold the mouse button
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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and drag the margin marker to the desired location.
To change the right margin, move the mouse pointer onto the right margin marker until a
double-headed arrow displays. Press and hold the mouse button and drag the margin marker
to the desired location.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CHANGE MARGINS
1.
2.
3.
4.
5.
6.
Choose File menu Page Setup command.
Change the top margin to 2”.
Change the left margin to 1.5”.
Change the right margin to 1.5”.
Click on OK
Type the following text. Press ENTER twice to create a blank line between paragraphs.
Note: Your text may wrap differently.
Your Name
Your Instructor’s Name
Microsoft Word Module 2
Insert the Date
Press
Enter
three times after you insert the date
Microsoft Word 2003 Features
Press
Enter
three times after you insert the date
Microsoft Office Clipboard: Allows you to collect up to 24 items from an Office document or
other program. The items can be pasted individually or all at once to a new location.
Ask a Question box: Displays at the top right of the screen. Questions can be typed in the
box and a list of Help topics displayed.
Multi-Selection: Allows items to be selected at are not adjacent to each other.
Smart tags: Display when a certain type of data is recognized in a document. For each
recognized type, you can perform actions with that data. For example, an address can be
added to Outlook or a map and/or driving directions can be accessed.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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7. Click on the Save button
.
8. Click in the File name box and type Word Features.
Note: The extension .doc will be automatically added to your file name to identify the file as
a Word document.
9. Click in the Save in box and click on the 3½ Floppy (A:) option to save the file on your file
disk.
10. Select Save.
INFORMATION
FORMATTING YOUR DOCUMENT: PARAGRAPH ALIGNMENT
NOTES AND TIPS
•
•
•
A paragraph is any amount of text (and/or graphics) followed by a hard return
. The
hard return is placed in the document by pressing the Enter key. You can view the hard
return if you click on the Show/Hide
button on the toolbar.
The hard return is called a paragraph mark and stores the formatting.
To change formatting of one or more existing paragraphs, select (highlight) the
paragraph(s).
You can use the alignment buttons on the Formatting toolbar to change how your text looks on
the page.
Alignment buttons
To change the alignment of a paragraph:
• Place the insertion point within a paragraph.
• Click the appropriate alignment box on the ruler line.
Align Left
Center
Align Right
Justify
Samples of different paragraph alignments:
This is a left aligned paragraph. The left margin is “flush” and the right margin is ragged. It is
the default setup in Word and most word processing programs.
This paragraph is centered. As I type, each line will be
centered according to the width of my margins.
This paragraph is right aligned. The right margin is “flush” and
the left margin is ragged. This can be an interesting effect.
This paragraph is set for justify (full) alignment. Both the left and right margins will be “flush.”
As the text wraps both margins are even. Newspaper and magazines often use full alignment
for columns of text. The spaces between the words are automatically stretched to make both
margins even. The last line is not stretched because it would look odd.
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PAGE 39
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CHANGE ALIGNMENT
1. Position your insertion point in the title of the document (Microsoft Word 2003 Features).
Click on the Center button
.
2. Position your insertion point in the line that contains the date and click on the Align Right
button
.
3. Save your file.
INFORMATION
FORMATTING YOUR DOCUMENT: NUMBERING PARAGRAPHS
Numbers, letters, or bullets (special characters placed to the left of a paragraph) can be
inserted in front of paragraphs to provide extra emphasis or to improve readability. To add
numbers or bullets after text has been typed, select the paragraph(s) to be numbered or
bulleted and then choose the Format, Bullets and Number option and choose the desired
number format or bullet character. You can also use the Numbering and Bullets button on the
Formatting Toolbar.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—NUMBERING PARAGRAPHS
1. Place the mouse pointer to the left of the paragraph that begins “Microsoft Office
Clipboard.” Press and hold down the mouse button and drag down to the end of the
paragraph that begins “Smart tags.” Release the mouse button.
2. Click on the Numbering button
on the Formatting Toolbar.
Note: Numbers display at the beginning of each of the selected paragraph.
3. Print your file. Click on the Print button
.
4. Choose File menu and Close command.
5. When prompted to save changes, click Yes.
THIS IS PRINTOUT 1 OF 2 TO TURN IN FOR CREDIT
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 40
INFORMATION
FORMATTING YOUR DOCUMENT: CREATE COLUMNS
Text can be arranged in newspaper style columns. A page can be divided into two or more
vertical columns. Text in newspaper-style columns wraps around from line to line and
column to column. Newspaper-style columns can be easier to read because the columns
tend to be narrow allowing the eye to see more text in one glance.
ASSIGNMENT #2
HANDS-ON—CREATE COLUMNS
1. To open the file named Chocolate, select the Open button
, click in the Look in box
and select the 3½ Floppy (A:). Click on Chocolate, and select Open.
Note: If you do not have this file, see page 6 of this workbook for data file instructions.
2. Select the Columns button
on the Standard Toolbar.
Note: A drop down grid displaying four columns displays.
3. Select the second column from the left to create a two-column layout.
4. To center the title of the document across both columns, select the title and the blank
line under it “CHOCOLATE, HEAVENLY CHOCOLATE” as shown in the graphic below.
Be sure that all three
lines are highlighted.
5. Select the Columns button
and choose the first column in the grid.
6. While the title is still highlighted, click the Center alignment button
.
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—INSERT A GRAPHIC IMAGE
Graphic images can be inserted into a Word document to illustrate an idea or to add visual
appeal. Word provides a selection of images that can easily be inserted into a document.
1. Place the insertion point at the end of the document (press and hold the Ctrl key and
tap the End key).
2. Select Insert, Picture, Clip Art…
Note: If the “Add Clips to Organizer” dialog box appears, click the Later button. The
Insert Clip Art Task Pane displays at the right of the Word window.
3. In the Search text: box, type chocolate and select the Search button.
Note: In a few moments, several pictures related to chocolate display.
4. Scroll through the list of pictures and click once on the picture that you would like to
insert into your document.
Note: If the picture is too large to fit on the page, it will pop onto a second page.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 41
5. If needed, you can use the technique in the box and graphic below to resize your picture
until it fits onto the first page.
To resize the image, click on it to see the
sizing handles, little black squares on the
outline. Move the mouse pointer over the
right bottom corner sizing handle until
the mouse pointer changes to a diagonal
double headed arrow. Click and hold
down the left mouse button as you drag
the sizing handle towards the center of
the image, let up the mouse button and
the image will change size. Repeat until
the image is small enough to pop back to
the first page.
2. Drag the sizing handle to here and then
release the mouse button.
1. Click and hold the left mouse button on the
corner black square sizing handle here.
6. To center the picture in the second column, click on the picture that you inserted if it is
not highlighted (showing the sizing handles) and select the Center alignment button
on the Formatting Toolbar.
7. Select the Save button to save the document.
8. Print the document.
9. Close the document.
THIS IS PRINTOUT 2 OF 2 TO TURN IN FOR CREDIT
Staple all printouts together and be sure to put your name and class on your printouts.
You should always Exit from your application program when you are finished.
To exit:
1. Choose File menu.
2. Choose Exit command. You will be at the Desktop screen.
Note: If you did not save the file in step 7. above, you will be prompted to save the
changes. Select Yes.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 42
Microsoft Excel 2003 Module
Page
OBJECTIVES:
Information: Microsoft Excel 2003 .......................................................................43
Assignment #1
Hands-on: Starting Excel.....................................................................................44
Hands-on: Selecting a Cell; Navigating in Excel .................................................45
Hands-on: Entering Data into a Worksheet .........................................................45
Information: Editing and Formatting a Worksheet ...............................................46
Hands-on: Editing Data; Inserting Rows; Centering Across Columns .................46
Hands-on: Selecting a Number Format; Adjusting Column Widths .....................47
Information: Creating Formulas...........................................................................47
Hands-on: Creating Formulas .............................................................................47
Hands-on: Printing the Worksheet ......................................................................48
Assignment #2
Hands-on: Creating a Formula Containing Subtraction .......................................49
Information: AutoFormats....................................................................................49
Hands-on: Applying an AutoFormat ....................................................................49
Information: Centering Data within a Column; Centering Data Horizontally
and Vertically on a Page; Adding a Header......................................................50
Hands-on: Centering Data within a Column; Centering Data Horizontally
and Vertically on a Page; Adding a Header......................................................50
Hands-on: Printing Formulas...............................................................................51
All assignments and printouts should be completed before turning them in for credit.
Please staple all assignments together and include instructor’s name on the first page.
1.
2.
3.
THERE WILL BE THREE PRINTOUTS TO TURN IN FOR CREDIT:
Income and Expense worksheet
Income and Expense worksheet with AutoFormat
Income and Expense worksheet formulas
INFORMATION
MICROSOFT EXCEL 2003
Microsoft Excel is an electronic spreadsheet program, most commonly used to perform
numerical calculations rapidly and accurately. Within Excel, each individual spreadsheet is
called a worksheet. One or more worksheets can be saved as a workbook.
When you launch Excel, the worksheet window displays (see figure below). This window
contains tools that enable you to create and edit worksheets. Similar to Microsoft Word, the
worksheet window contains a Title Bar, Menu Bar, Standard Toolbar, and Formatting Toolbar.
In addition, below the Formatting Toolbar, you will see the Formula Bar. The Formula Bar can
be used to enter and edit worksheet data.
Title Bar
Menu Bar
Standard
Toolbar
Formula Bar
Formatting
Toolbar
Active Cell
Column
Headings
Row
Headings
Sheet tabs
Task Pane
The worksheet window is divided into rows and columns. The columns are labeled
alphabetically. The column headings (A, B, C…) display immediately below the Formula Bar.
Rows are labeled numerically. There are 256 columns and 65,536 rows available in a
worksheet. The intersection of a column and a row is called a cell. Cells can contain labels
(text), values (numbers), or formulas. Cells are identified by their column letter and row
number. For example, the first cell in a worksheet is referred to as A1.
At the bottom of the worksheet window, you will find sheet tabs. The sheet tabs enable you to
enter data on multiple worksheets and store all of the worksheets together in one file called a
workbook. You can have a maximum of 256 worksheets in a workbook.
In Excel, a cell must be selected before you start typing the data or formula. To select a cell,
move the mouse pointer to the desired cell and click once. A dark border, called a cell pointer,
will appear around the selected cell. When information is typed, the information will appear in
the cell and in the Formula bar. After entering the data or formula, click once on the check
mark button (called the Enter button) in the Formula Bar to confirm the entry and to remain
in the cell or press the Enter or Tab key to confirm the entry and move to an adjoining cell.
ASSIGNMENT #1
HANDS-ON—STARTING EXCEL
1. Move the mouse pointer to the Start button on the Taskbar and click once.
Note: The Start Menu displays.
2. Move the mouse pointer to the Programs option.
Note: A list of programs and program groups displays at the right of the Start Menu.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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3. Move the mouse pointer to Microsoft Excel and click once.
Note: The Microsoft Excel 2003 copyright screen displays briefly, then the Microsoft Excel
worksheet window similar to the one shown on the previous page displays.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—SELECTING A CELL; NAVIGATING IN EXCEL
1. Move the mouse pointer to cell B6 and click once.
Note: A black border displays around the cell. The selected cell is also referred to as the
“active cell.”
2. Press the up, down, left, and right arrow keys to move from cell to cell.
3. Press Ctrl and Home to move to the first cell in the worksheet.
4. Press Ctrl and
key to move to the last column (column IV).
5. Press Ctrl and
key to move to the first column.
6. Press Ctrl and down arrow key to move to last row in the worksheet (row 65,536).
7. Press Ctrl and up arrow key to move to first row.
8. Select the Edit menu. Select Go To and type M20.
9. Select OK.
10. Move the mouse pointer to cell A1 and click once.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—ENTERING DATA INTO A WORKSHEET
1. Click in cell A1 and type 2005 Income and Expenses. Press the Enter key twice.
Note: Don’t worry that the text extends into columns B and C. We will center this text
across several columns a little later.
2. In cell A3, type EXPENSES and press Enter.
Note: Don’t worry that the text extends into column B. We will adjust the width of our
columns later.
3. In cell A4, typed Cable. Press the Enter key to go to cell A5 and type Electricity. Continue
typing the expense category labels as shown below.
cell A6
Groceries
cell A7
Phone
cell A8
Rent
cell A9
Water
cell A10
TOTAL
4. Click in cell B3, type January and click the green
in the Formula Bar.
5. Position the mouse pointer on the AutoFill handle located at the bottom
right corner of the cell. Your mouse pointer will change to a narrow black
cross (see graphic at right).
6. Press and hold the mouse button and drag to the right to cell E3. Release the mouse
button.
Note: The series of months February–April has been automatically entered for you into cells
C3, D3 and E3.
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7. Click in cell F3 and type Total. Enter the remaining data into the worksheet as shown
below. Note: Don’t worry about the number format at this time. We will set the correct
format later.
2002 Income and Expenses
February March
April
Total
EXPENSES January
Cable
59.95
59.95
59.95
59.95
125.99
150.3
129.34
133.58
Electricity
Groceries
150.53
186.62
165.28
187.44
Phone
65.53
68.89
75.33
67.99
Rent
985
985
985
985
Water
33
20
25
28.55
TOTAL
8. Select the Save button on the Standard Toolbar. Type the filename 2005 Expenses in the
File name box. Click in the Save in box and select the 3½ Floppy (A:) drive. Select Save.
INFORMATION
EDITING AND FORMATTING A WORKSHEET
After data has been entered, it is often necessary to change some of the data. You may also
want to format the worksheet so that the values in the cells all have the same number of digits
after the decimal point. You may also discover that you need to insert additional rows or
columns of data.
To make the worksheet more readable, you may also need to adjust column widths and to
center text across multiple columns. If a column containing text is too narrow for all the
characters to display, Excel will hide the characters that do not fit into the column. If a column
containing values or formulas is too narrow, Excel displays a series of ### symbols.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—EDITING DATA; INSERTING ROWS;
CENTERING ACROSS COLUMNS
1. To change a cell entry, select the cell and type the new information. For example, select
cell C6 (186.62). Type 175.26.
2. To change one character in a cell entry, select cell B7 (65.53). Move the mouse pointer into
the Formula bar between the 6 and the 5 and click. Delete the 5 and type 7.
Note: You can also double-click on a cell to obtain the insertion point and make your correction.
3. To insert a row between rows 6 and 7, select cell A7 and select Insert, Row.
4. Type Insurance into cell A7.
5. Type 125 into cells B7, C7, D7, and E7.
6. To center the title, 2005 Income and Expenses, across columns A–F, move the mouse
pointer onto cell A1, press and hold the mouse button and drag across to cell F1. Release
the mouse button. Select the Merge and Center button
on the Formatting Toolbar.
7. Select the Bold button
on the Formatting Toolbar to bold the title.
8. Select the down arrow beside the Font Size box and select 12.
9. Select the Save button to save the revised worksheet.
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ASSIGNMENT #1 (CONTINUED)
HANDS-ON—SELECTING A NUMBER FORMAT;
ADJUSTING COLUMN WIDTHS
1. To select a range (group) of cells, place the mouse pointer over cell B4. Press and hold the
mouse button and drag across to column F and down to row 11.
Note: The selected cells are highlighted (dark background) except for cell B4. Some of the
cells do not currently contain values. That’s OK. We will be creating formulas in these cells
a little later.
2. Select the Comma Style button
on the Formatting Toolbar.
3. Click once in any cell to remove the highlighting.
4. To widen column A, move the mouse pointer into the column heading area between
columns A and B. A double-headed arrow displays (see figure below).
5. Double-click.
Note: Column A is widened to accommodate the longest entry in the column.
6. Review the worksheet and if necessary, widen other columns.
INFORMATION
CREATING FORMULAS
Formulas are created to perform numeric calculations such as adding, subtracting, multiplying,
dividing, and averaging. Excel formulas begin with an equals sign (=). The equal sign indicates
to Excel that what follows is a formula. For example, the formula =B1-B2 tells Excel to subtract
the value in cell B2 from the value in B1. Cell names are used in formulas so that if the value in
a cell changes, the formula will automatically recalculate using the new value.
Formulas use arithmetic operators to indicate what type of calculation is to be performed.
Below is a list of common arithmetic operators.
Operator
+
*
/
Type of calculation
Addition
Subtraction
Multiplication
Division
Example
=B2+C2
=B2-C2
=B2*C2
=B2/C2
Because adding rows or columns of numbers is a very common Excel task, a shortcut button
called AutoSum is provided. When the AutoSum button is selected, Excel creates a formula
using the SUM function. The SUM function is used to add the values in a group or range of
cells.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CREATING FORMULAS
1. Click in cell B11.
2. Select the AutoSum button
on the Standard Toolbar. Notice the formula that has been
inserted into the Formula bar, i.e., =SUM(B4:B10).
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3. To confirm the formula, press Enter or select the check mark on the Formula bar.
Note: The result 1,547.00 displays in cell B11.
4. With cell B11 selected, move the mouse pointer to the AutoFill handle at the bottom right
corner of the cell. The black cross displays. Press and hold the mouse button and drag
across to cell E11 to copy the formula to cells C11, D11 and E11. Release the mouse
button.
5. Click in cell F4. Select the AutoSum Button on the Standard Toolbar. Notice the formula
B4:E4 has been inserted into the Formula Bar, i.e., =SUM(B4:E4).
6. To confirm the formula, press Enter or select the check mark on the Formula bar.
Note: The result 239.80 displays in cell F4.
7. With cell F4 selected, move the mouse pointer to the AutoFill handle at the bottom right
corner of the cell. The black cross displays. Press and hold the mouse button and drag
across to cell F11 to copy the formula to cells F5, F6, F7, F8, F9, F10 and F11. Release the
mouse button.
8. Click in cell A20 and type your name and press Enter. In cell A21, type your instructor’s
name.
9. Select the Save button to save the revised worksheet.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—PRINTING THE WORKSHEET
1. Select the Print button on the Standard Toolbar to send the worksheet to the default
printer.
THIS IS PRINTOUT 1 OF 3 TO TURN IN FOR CREDIT
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PAGE 48
ASSIGNMENT #2
HANDS-ON—CREATING A FORMULA CONTAINING SUBTRACTION
1. Select cell A13 and type the following NET INCOME
Note: You may need to widen Column A so that the words NET INCOME do not extend into
Column B.
2. In cell B13, enter the value 1952.25 and use AutoFill to copy that value to cell C13:E13.
Note: A range (group) of cells is indicated by the use of a colon between two cell
addresses. For example, C13:E13 represents the range of cells C13, D13, and E13.
3. Select cell F13. Select the AutoSum button to create a formula that adds the values in
cells B13, C13, D13, and E13, i.e., =SUM(B13:E13).
4. To confirm the formula, press Enter or select the check mark on the Formula bar.
Note: The result 7,809.00 displays in cell F13.
5. Click in cell A15 and type SAVINGS
6. Click in cell B15. Type the following formula =B13-B11
Note: This formula instructs Excel to subtract the amount of total expenses for January
(B11) from the Net Income for January (B13). The amount left over is your savings.
7. To confirm the formula, press Enter or select the check mark on the Formula bar.
Note: The result 405.25 displays in cell B15.
8. Use AutoFill to copy the formula to cells C15:F15.
9. Select the Save button to save the revised worksheet.
INFORMATION
AUTOFORMATS
Excel provides a quick way to improve the appearance of your worksheets by applying an
AutoFormat. By using the AutoFormat feature, you can add borders, shading, number
formats, and font colors to your worksheet with a click of the mouse button.
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—APPLYING AN AUTOFORMAT
1. Select the range A3:F15 by placing the mouse pointer on cell A3, pressing and holding the
mouse button and dragging over to column F and down to row 15.
Note: The selected cells are highlighted (dark background with white text) except for cell
A3.
2. Select Format, AutoFormat.
Note: The AutoFormat dialog box displays.
3. Click on the Accounting 2 option and select OK.
4. Click once in any cell to remove the highlighting.
Note: Borders have been added above and below several rows and the number format
for rows 4, 11, 13, and 15 has changed to include a dollar sign.
5. Select the Save button to save the revised worksheet.
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INFORMATION
CENTERING DATA WITHIN A COLUMN; CENTERING DATA HORIZONTALLY AND
VERTICALLY ON A PAGE; ADDING A HEADER
By default, labels (text) are aligned at the left edge of the cell and values (numbers) are
aligned at the right edge of the cell. Sometimes you may want to change the default
alignment. For example, when the Accounting 2 AutoFormat was applied, the alignment for
the column headings in row 3 was changed to right alignment. Excel data can be aligned at
the left, center or right within a cell. The alignment buttons are located on the Formatting
Toolbar and are the same as the Align Left, Center, and Align Right buttons that you
worked with in Word.
Excel can also automatically center the worksheet data horizontally (between the left and
right margins) and vertically (between the top and bottom margins) on the printed page.
Headers (repeated information printed at the top of a page) and Footers (repeated
information printed at the bottom of the page) are other special automatic features that can
be added to worksheets.
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—CENTERING DATA WITHIN A COLUMN; CENTERING DATA
HORIZONTALLY AND VERTICALLY ON A PAGE; ADDING A HEADER
1. Select cells B3:F3.
2. Select the Center alignment button.
3. Select the Bold button.
4. Select the Print Preview button
.
Note: The worksheet displays in the
Preview window.
5. Select the Setup button.
Note: The Page Setup dialog box
displays, as seen at right
6. On the Page tab, select Landscape.
7. Click on the Margins tab.
8. In the Center on Page area, select the
Horizontally and Vertically
checkboxes.
9. Click on the Header/Footer tab.
10. Click on the down arrow in the Header: box and
select the 2005 Expenses option.
11. Select OK.
12. Select the Print button.
THIS IS PRINTOUT 2 OF 3 TO TURN IN FOR CREDIT
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 50
ASSIGNMENT #2 (CONTINUED)
HANDS-ON—PRINTING FORMULAS
1. Select Tools, Options.
Note: The Options dialog box displays (see below). The View tab should be on top. If it
is not, click on the View tab. Printing worksheet formulas can help you find problems
with your formulas.
2. In the Windows options area, select the Formulas checkbox.
3. Select OK.
Note: Your worksheet will change and look different, for example, wider columns, no
number formats, etc. That’s OK. Do not attempt to change anything.
4. Select the Print button on the Standard Toolbar to print your worksheet formulas.
Note: Your worksheet will probably print on two pages. That’s OK.
5. After you have printed the formulas, select Tools, Options. Click on the Formulas
checkbox to remove the checkmark. Select OK.
6. Save the worksheet.
THIS IS PRINTOUT 3 OF 3 TO TURN IN FOR CREDIT.
Staple all printouts together.
Be sure to put your name and your instructor’s name on your printouts.
You should always Exit from your application program when you are finished. To exit:
1. Select the File menu.
2. Select the Exit command. You will be at the Desktop screen.
Note: If you have made any changes to your worksheet, you will be prompted to save the
changes. If prompted to save changes, select Yes.
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PAGE 51
Microsoft PowerPoint 2003 Module
OBJECTIVES:
Page
Assignment #1
Information: Microsoft PowerPoint 2003 .............................................................52
Hands-on: Starting PowerPoint ...........................................................................52
Hands-on: Creating a New Presentation Using a Template ................................53
Information: Adding Graphic Images...................................................................55
Hands-on: Insert Clip Art; Size and Position a Graphic Image ............................56
Information: Animating Text and Graphic Images; Slide Transitions...................56
Hands-on: Animating Slide Text; Adding Slide Transitions .................................57
Information: Viewing and Printing the Presentation.............................................58
Hands-on: Viewing the Presentation; Printing Handouts.....................................58
All assignments and printouts should be completed before turning them in for credit.
Please staple all assignments together and include instructor’s name on the first page.
1.
THERE WILL BE ONE (1) PRINTOUT TO TURN IN FOR CREDIT:
PowerPoint presentation handout (printed 6 slides to the page)
INFORMATION
MICROSOFT POWERPOINT 2003
PowerPoint belongs to a group of software known as presentation software or presentation
graphics software. PowerPoint can used to create slides, overhead transparencies, on-screen
slide shows, speaker notes, and audience handouts.
Many attractive design templates are shipped with PowerPoint. Using one of these as a
starting point allows creation of an attractive presentation quickly and easily. Design templates
contain color schemes, fonts, bullet characters, and background graphics.
ASSIGNMENT #1
HANDS-ON—STARTING POWERPOINT
1. Move the mouse pointer to the Start button on the Taskbar and click once.
Note: The Start Menu displays.
2. Move the mouse pointer to the Programs option.
Note: A list of programs and program groups displays at the right of the Start Menu.
3. Move the mouse pointer to Microsoft PowerPoint and click once.
Note: The Microsoft PowerPoint 2003 copyright screen displays briefly, then the Microsoft
PowerPoint window displays (see below).
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Standard
Toolbar
Formatting
Toolbar
Slides tab
Slide pane
Placeholder
text
View
buttons
Task pane
Notes pane
Drawing Toolbar
Status
Bar
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CREATING A NEW PRESENTATION USING A TEMPLATE
1. If the Task Pane is not displayed, select View, Task Pane.
Note: If your screen is different from the one shown above, select View, Normal. The width
and height of the three panes can be adjusted by placing the mouse pointer between two
panes until a double-headed arrow displays and dragging to resize the pane.
2. In the OPEN area of the Task Pane, select the Create a New Presentation option, then
select Form Design Template.
Note: A list of available design templates displays in the Task Pane (see below). You can
view the name of a template by moving the mouse pointer onto the template.
3. Apply the Beam template by moving the mouse pointer onto the template named Beam
and clicking once.
Note: The template colors and graphics are applied to the Slide Pane.
4. Click on several different templates to preview the templates.
5. Apply the Balloon template.
Note: If the Balloon template is not available, select another template of your choice.
6. Click in the box containing the placeholder text “Click to add title.” Type the title Pinnacle
Pets. (Do not type the period.) Click in the box containing the placeholder text “Click to add
subtitle.” Type the subtitle Where Pets Get Pampered!
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 53
List of available
templates
7. Select the Save button on the Standard Toolbar. Type the filename Pinnacle Pets
Presentation in the File name box. Click in the Save in box and select the 3½ Floppy (A:)
drive. Select Save.
8. To create a second slide, select the New Slide button
on the Formatting Toolbar.
Note: The Slide Layout Task Pane displays at the right of the PowerPoint window. A new
slide containing text placeholders for a title and bullet text displays in the Slide Pane. This is
the default slide layout, which is called Title and Text.
9. Click in the box containing the placeholder text “Click here to add title.” Type the title
Services Provided. (Do not type the period.)
10. Click in the box containing the placeholder text “Click here to add text.” Type the following
bullet items, pressing Enter after each line (except the last line).
y Complete medical care
y Boarding
y Grooming
y Training
11. To create another slide, select the New Slide button
on the Formatting Toolbar.
12. To change the slide layout, click on the Title and 2-Column Text option
Layout area of the Slide Layout Task Pane.
in the Text
13. Enter the slide title Products Sold and type the following bullet items:
y Medicine
y Food
y Toys
y Grooming Supplies
y Leashes and collars
y Identification Tags
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 54
14. To create another slide, select the New Slide button
on the Formatting Toolbar.
15. Use the Title and Text layout. Type the slide title Monthly Events. Enter the following
bullet items:
y Training Demonstrations
y Second Monday of each month
y Open House
y First Monday of each month
y Pet Care Workshops
y Last Saturday of each month
16. Click in the line that contains the text Second Monday . . . Select the Increase Indent
button
on the Formatting Toolbar to indent this item. Repeat for the line that begins
First Monday . . . and the line that begins Last Saturday . . .
17. To create another slide, select the New Slide button
on the Formatting Toolbar.
18. Use the Title and Text layout. Type the slide title Welcome Aboard Specials and enter the
following bullet items:
y 25% discount on boarding
y Free grooming (dog or cat)
y 10% discount on products
y Valid until December 31st
19. To create another slide, select the New Slide button
on the Formatting Toolbar.
20. Use the Title and Text layout. Type the slide title Presented By and enter the following
bullet items:
y Your Name
y For: Instructor’s Name
21. Save the presentation.
INFORMATION
ADDING GRAPHIC IMAGES
Graphic images can be inserted to add emphasis, to illustrate a concept, or just to add pizzazz
to a presentation. Clip art provided with Microsoft Office 2003 can be inserted into your slides.
You can also insert images that have been created using another Windows program, scanned
photographs, or clip art that you have purchased. You can also create your own drawings
using the tools available on the Drawing Toolbar.
After you have inserted a graphic image, you will need to size and position the image on the
slide. Before an image can be resized or moved, it must be selected. An image is selected by
clicking once anywhere in the image. Small boxes, called sizing handles, display at the corner
and around the edge of the image. Resize the image by placing the mouse pointer on one of
the sizing handles and dragging. Move the image by placing the mouse pointer on top of the
image and dragging.
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REV. 1/25/07 GJ
PAGE 5
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—INSERT CLIP ART;
SIZE AND POSITION A GRAPHIC IMAGE
1. Click on the Previous Slide button
several times to display the slide titled Services
Provided.
Note: The Previous Slide button is located at the bottom of the scroll bar on the right of the
slide pane.
2. Select Insert, Picture, Clip Art.
Note: The Insert Clip Art Task Pane displays.
3. Type dogs, cats, animals in the Search text box in the Insert Clip Art Task Pane. Select
Search.
4. Scroll through the list of available images and click on one that you would like to insert on
this slide.
Note: When you click on an image, it is inserted onto your slide. If you don’t like the image
you selected, click on the image in the Slide Pane and press Delete.
5. Use the following information to position and size the image on the slide.
a) To position the image, move the mouse pointer into the middle of the image. A four-headed
arrow displays. Press and hold the mouse button and drag the image to the desired
location on the slide.
b) To size the image, move the mouse pointer onto one of the sizing handles (little circles) at
the corners of the image. A two-headed arrow displays. Press and hold the mouse button
while dragging to the desired size.
6. Click on the Next Slide button
to display the slide that is titled Products Sold.
Note: The Next Slide button is located at the bottom of the scroll bar located at the right of
the slide pane.
7. Insert a clip art image of your choice. Size and position the image on the slide.
8. Save the presentation.
INFORMATION
ANIMATING TEXT AND GRAPHIC IMAGES; SLIDE TRANSITIONS
An animation (movement) effect can be added to slide text and graphics. You can animate the
title of a slide so that it flies onto the screen or you can animate a graphic image so that
swivels from side to side. These effects add visual interest to your presentation. You can have
sound associated with the animation so that as the text or graphic image moves, a sound is
heard. PowerPoint provides animations schemes, which are predefined visual effects for the
title, text, and graphic images on a slide. An animation scheme can be applied to all slides in a
presentation or you can select different schemes for each slide.
If your presentation will be viewed on a computer screen or projection system, you can control
the method of moving from one slide to the next. The movement from one slide to the next
slide is called a transition. You can set the same transition for all of the slides in your
presentation or you can have a different transition for each slide.
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PAGE 56
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—ANIMATING SLIDE TEXT;
ADDING SLIDE TRANSITIONS
1. Click on the Previous Slide button
several times to display the title slide (slide 1).
2. Select Slide Show, Animation Schemes.
Note: The Slide Design Task Pane displays containing a list of animation schemes.
3. In the Subtle category, select the Fade in one by one option.
Note: In the Slide Pane, you will see a preview of how the title and text will display when
the slide show runs. If the preview does not happen, check that the AutoPreview option is
selected.
4. Experiment with different animation schemes and pick one that you like.
5. Select the Apply to All Slides button to apply the animation scheme to all slides in your
presentation.
6. To set the transition that will control how each slide appears when viewing the presentation,
select Slide Show, Slide Transition.
Note: The Slide Transition Task Pane displays (see figure below).
List of available
transitions
Transition
speed
Slide timings
7. Scroll down the list of transitions and select the Cover Right-Down option in the Apply to
selected slides box.
8. Experiment with the different transition effects until you find one that you like. You can also
change the speed of the transition effect by select the Medium or Slow options in the
Speed box.
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PAGE 57
9. To set your presentation to advance from one slide to the next after a few moments, click
on the Automatically after option. Type 5 in the box below the Automatically after option to
have your slide automatically advance after 5 seconds.
10. Select the Apply to All Slides button to have the transition settings applied to all of the
slides in your presentation.
11. Save the presentation.
INFORMATION
VIEWING AND PRINTING THE PRESENTATION
After a presentation has been created, you can view the presentation on your computer
screen. As you view your presentation on screen, you may notice items that you want to
change. To stop the presentation at any point, press the Esc key.
You can also print out your presentation in several different formats. When printing your
presentation, you can select handouts, slides, outline view, and notes. The handouts option
is very useful. You can have 2, 3, 4, 6, or 9 slides printed on a single page of paper.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—VIEWING THE PRESENTATION; PRINTING HANDOUTS
1. Select Slide Show, View Show or
select the Slide Show button on the
Slide Transition Task Pane
Note: In a moment, the first slide in
your presentation displays on the
screen. Sit back and watch the show.
If you notice a problem with the
presentation, press the Esc key to
end the show and return to the Slide
pane, make the desired changes,
save the presentation, and then start
the show again.
2. After the final slide displays, press
Esc to return to the Slide pane.
3. When your slide show is finalized,
show the presentation to your
instructor.
4. To print handouts of your
presentation, select File, Print.
Note: The Print dialog box displays.
5. Click on the down arrow in the Print What box and select Handouts. In the Handouts
area, click on the down arrow beside the Slides per page option and select 6
6. Select OK.
TURN IN THIS PRINTOUT FOR CREDIT.
Be sure to put your name and your instructor’s name on your printouts.
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PAGE 58
Microsoft Access 2003 Module
OBJECTIVES:
Page
Assignment #1
Information: Microsoft Access Database Management System .............................59
Hands-on: Start Microsoft Access...........................................................................60
Information: The Database Window - Terms and Information ................................61
Information: Datasheets and Forms........................................................................62
Hands-on: Open an Existing Database...................................................................63
Hands-on: Modifying Data in Datasheet View.........................................................64
Hands-on: Modifying Data with a Form...................................................................65
Information: Finding and Editing Data.....................................................................66
Hands-on: Delete a Record.....................................................................................67
Hands-on: Change the Font in the Table Datasheet View......................................68
Hands-on: Change the Column Widths in the Table Datasheet View ....................68
Hands-on: Print a Table Datasheet.........................................................................68
Hands-on: Sort a Table ...........................................................................................69
Hands-on: Create a Report using the Report Wizard .............................................69
Hands-on: Exit Microsoft Access ............................................................................70
All assignments and printouts should be completed before turning them in for credit.
Please staple all assignments together and include instructor’s name on the first page.
1.
2.
3.
THERE WILL THREE (3) PRINTOUTS TO TURN IN FOR CREDIT:
Table datasheet
Table datasheet sorted alphabetically
Report
INFORMATION
MICROSOFT ACCESS DATABASE MANAGEMENT SYSTEM
A database is an organized collection of information. Your local telephone directory is a
massive database and your personal telephone directory is a simplified version. A corporation
may establish a database of all employee information, sales information, inventory, etc. The
information collected can be used in a variety of ways.
Today, Microsoft Access is one of the most widely used database programs and is known as
an “industry standard.” It is a Windows program and it may be purchased separately or as part
of the Microsoft Office package. In this module you will be introduced to database concepts and
how to manipulate information in a database.
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PAGE 59
ASSIGNMENT #1
HANDS-ON—STARTING MICROSOFT ACCESS
1. Move the mouse pointer to the Start button on the Taskbar and click once.
Note: The Start Menu displays.
2. Move the mouse pointer to the Programs option.
Note: A list of programs and program groups displays at the right of the Start Menu.
3. Move the mouse pointer to Microsoft Access and click once.
Note: The Microsoft Access 2003 copyright screen displays briefly, then a Microsoft
Access window similar to the one shown below appears. This window serves as the
background for all other Access operations.
MENU BAR: Displays lists of commands
available in different Access windows.
TOOLBAR: Displays shortcuts for menu
commands, changes dynamically as
you use different windows in Access.
TASK PANE: This feature of Microsoft Office
2003 is similar to the concept of the
toolbar. The Task Pane presents links to
the most common actions in a convenient
categorized list.
Note: If TASK PANE is not showing, click the
View menu, then select Task Pane.
STATUS BAR: Displays status messages on
the left and specific modes on the right.
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PAGE 60
INFORMATION
THE DATABASE WINDOW - TERMS AND INFORMATION
When we open an Access database, the Database window displays (see below). A database
can contain many types of objects including tables, forms, reports, and queries. In this
exercise, we will work with tables, forms, and reports.
A table is used to input and store data. A form is typically used to input and edit data. A report
is used to generate printed output.
Command Buttons
New
Creates a new object according to the object tab selected
Open
Opens the selected object
Design
Opens the selected object in design view
Object Bar
Lists the different types of objects that can be created and used to manage data in an
Access database: tables, queries, forms, reports, etc.
Object List
A list of objects associated with a particular object type.
Command Buttons
Object Bar
Object List
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PAGE 61
INFORMATION
DATASHEETS AND FORMS
HOW DATASHEETS AND FORMS WORK
There are three ways to work with your data - table, query, or form. Tables, queries, and forms
all have datasheets. Datasheets display data in columns and rows and look very similar to
spreadsheets. Forms can also display data in a custom layout, so you can view, enter and edit
individual records.
Record Indicator
Identifies the current record.
Title Bar
Identifies the object currently open.
Field Names
Identifies the type of information in a field.
Records
A record is a collection of data for one entity.
Each record displays in a single row.
Navigation Buttons Allow you to move through the datasheet quickly.
Record
Indicator
Title Bar
Field Names
Records
Navigation Buttons
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PAGE 62
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—OPEN AN EXISTING DATABASE
1. Select the More files option in the Microsoft Access task pane.
2.
3.
4.
5.
6.
7.
on
Note: If the Microsoft Access task pane is not displayed, select the Open button
the Standard Toolbar.
Click in the Look in box and select 3½ Floppy (A:) or the drive with your student data
files.
Note: This assumes that you have made yourself a copy of the student data files as
described in the the Preface section of this workbook.
Select the file Friends2005.mdb (you may not see the “.mdb” part of the filename).
Select Open.
Note: The database window displays.
Click on the Tables object in the Objects bar.
Note: This may already be selected by default.
Click on the Friends table in the object list.
Note: This may already be selected by default.
Click on the Open command button.
Note: The table opens in datasheet view.
Object Bar with
Tables object
type selected
Open Command Button
Friends Table selected on
object list
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PAGE 63
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—MODIFYING DATA IN DATASHEET VIEW
Information can be entered into the table using the table datasheet view. You will enter
several records using the table datasheet and then you will enter several records using a form.
When records are entered into a table datasheet or a form, the data is automatically saved.
Since the first data field is automatically selected (highlighted) when a record appears in a
form, if you press any key other than a navigation key, you will change the current data.
Be careful to not change data accidentally.
ENTER DATA
Note: You will create a record for yourself and two of your friends.
1. Click into the First Name field under Curious.
2. Enter information in the first field. For example, type your first name.
3. Press TAB or ENTER to move to the next field. Continue to enter information about
yourself in each of the fields.
4. To enter another record, press TAB or ENTER in the last field for a new record (shows
as new blank line in the table).
5. Enter data for two of your friends or family members.
Note: You can make up addresses and phone numbers. There should now be 8 records
in this file.
6. After you have entered the eighth record, close the table datasheet view. The records
you have entered have been saved. If a message displays asking if you want to save
the changes to the layout, select Yes.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 64
ASSIGNMENT #1 (CONTINUED)
HANDS-ON— MODIFYING DATA WITH A FORM
Information can be changed by using a Form.
1. In the Database window, select the Form object in the Object bar.
2. Double-click on the Friends form.
Note the Friends form opens with the data for the first record displayed.
New button
Using the following steps, enter two (2) records. There will be 10 records total
when you finish. Only enter about 5 words or less in the note field or the
datasheet may not fit on one page when you print it later.
3. Click on the New Button
. There are two New Record buttons, one is located on the
Toolbar and the second is located at the bottom of the form. Either of the New buttons can
be used.
Note: A blank record form displays.
4. Click in the First Name field.
5. Type the first name of another friend or family member.
6. Press TAB or ENTER to move to the next field. Continue to enter data about your friend.
7. To enter another record, press TAB or ENTER in the last field. This creates a blank form
for a new record.
8. Enter data for one more friend or family member.
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PAGE 65
INFORMATION
FINDING AND EDITING DATA
This information is for you to use if you make errors in records that you enter.
LOCATE A RECORD
The navigation buttons are located at the bottom of the datasheet or form.
To go to the first record click on
To go to the previous record click on
To go to the next record click on
To go to the last record click on
CHANGING DATA
1. Select the Table or Form tab.
2. Open the desired table or form.
3. Use the navigation buttons to display the desired record.
4. Move to the field you want to change by clicking in the field or use the Tab or arrow keys.
5. Press F2 to select the entire field.
6. Type the new data.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 66
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—DELETE A RECORD
FIND THE RECORD TO DELETE
1. With the Friends form open, use the
button to go the first record.
2. Click in the First Name field for the first record.
3. Click on the Find button .
4. In the Find What field, type Curious
Note: Your screen should look like the one shown below.
5. Click on the Find Next button.
Note: The dialog box may hide the information you are looking for. Grab the title bar
with the mouse pointer and move the window out of the way.
6. Click the Close button to close the dialog box.
7. Select the Delete Record
button.
Note: A message displays stating that you are about to delete one record.
8. Click on Yes to confirm the deletion.
Note: The record for Curious George is deleted.
9. Close the form (select the Close button on the Title bar of the form window).
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PAGE 67
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CHANGE THE FONT IN THE TABLE
DATASHEET VIEW
1. Open the Friends table (select the Table object type in the Object bar and double-click on
Friends).
2. Select Format, Font. Change the size to 9.
3. Select OK.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CHANGE THE COLUMN WIDTHS IN THE
TABLE DATASHEET VIEW
1. Be sure the table datasheet is displayed.
2. Position your mouse pointer between the First Name and Last Name columns.
Note: Your mouse pointer becomes a thick black cross (see figure below).
3. Double-click.
Note: The column automatically adjusts to
fit the widest entry in the column.
4. Double-click between each column to adjust the column widths.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—PRINT A TABLE DATASHEET
1. Be sure the table datasheet is displayed.
2. Click on the Print Preview button
on the
toolbar.
Note: This will display how the datasheet will
look when it is printed. Microsoft prints large
datasheets from left-to-right and then from
top-to-bottom. The datasheet will not print on
one page the way it is setup.
To change margins and paper orientation:
1. Select File, Page Setup.
Note: The Page Setup dialog box displays.
There are two tabs in the dialog box, Margins
and Page (see figure below).
2. On the Margins tab, change all margins to .5”.
(Double-click in the margin box and type the
.5.)
3. On the Page tab, select Landscape
orientation.
4. Click on OK.
5. Select the Print button.
THIS IS PRINTOUT 1 OF 3 TO TURN IN FOR CREDIT.
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 68
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—SORT A TABLE
1. To sort the records in alphabetical order by last name, click in the last name field for the
first record.
2. Click on the Sort Ascending button .
Note: Your table is now sorted alphabetically by last name.
3. Print the table. If necessary, follow the steps on pages 68 and 69.
4. Close the table (select File, Close). Save the changes to the table layout.
THIS IS PRINTOUT 2 OF 3 TO TURN IN FOR CREDIT.
Be sure to put your name, the date and
your instructor’s name on your printouts.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—CREATE A REPORT USING THE REPORT WIZARD
1. In the Database window, select the Reports object in the Object bar.
2. Double-click Create report by using wizard
Note: The Report Wizard dialog box displays (see figure below).
LAS POSITAS COLLEGE - CIS 50 LAB WORKBOOK
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PAGE 69
3. Select the double arrow
button
located between
the two columns to place all
the fields in the Selected
Fields box and click the
Next > button.
4. Since we do not want to
add any grouping levels,
click the Next > button.
5. Since we do not want to
add any sort order, click
the Next > button.
6. For the Layout, select
Tabular, and for the
Orientation, select
Landscape, then click
the Next > button.
7. Select the Formal Style, then click the Next button.
8. Leave default title “Friends” in the report title box and make sure that “Preview the report” is
selected, then click the Finish button to have the wizard complete the report.
Note: After a few moments, the report displays in the print preview window.
9. Click only once on the Print button
on the toolbar to print the report.
Note: Some of the field names and data may appear to be cut off. That’s OK.
10. To close the report, select File, Close from the menu bar (or click the Close button
on the toolbar).
THIS IS PRINTOUT 3 OF 3 TO TURN IN FOR CREDIT.
Staple all printouts together.
Be sure to put your name and your instructor’s name on your printouts.
ASSIGNMENT #1 (CONTINUED)
HANDS-ON—EXIT MICROSOFT ACCESS
1. Select File, Exit or select the close box
on the right side of the Access Title bar. You
will be at the Desktop screen.
Note: You should not be prompted to save changes since Access saves most changes
automatically.
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PAGE 70
Internet Search Engine Module
OBJECTIVES:
Page
Assignment #1
Information: Using Search Engines to Locate Information......................................71
Hands-on: Launch Internet Explorer browser .........................................................71
Hands-on: Using Ask Jeeves search engine ..........................................................72
Hands-on: Using Google search engine .................................................................73
Hands-on: Internet Scavenger Hunt........................................................................74
INFORMATION
USING SEARCH ENGINES TO LOCATE INFORMATION
A search engine is a software tool that searches for information in databases or on the World
Wide Web. The search engine returns a list of pages or sites most likely to provide relevant
information based on keywords you supply. Keywords, sometimes called search terms, are
specific words or phrases that relate to a particular topic and work to narrow the scope of your
search results. The more specific your keywords, the better your results will be.
Some of the more popular search engines include Google, AskJeeves, , Dogpile, and
AltaVista. WebCrawler, Yahoo, Snap, Mamma, Lycos, and Excite are other examples.
For more detailed information, enter the keywords search engine into the search box at
http://www.webopedia.com or read the Internet article “How Search Engines Work” at
http://searchenginewatch.com/webmasters/article.php/2168031 .
ASSIGNMENT #1
HANDS-ON—LAUNCH INTERNET EXPLORER
Launch the Internet Explorer browser.
Double click the Internet Explorer
icon on the desktop
Note: Make sure you are connected
to the Internet before you
open the browser.
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ASSIGNMENT #1 (CONTINUED)
HANDS-ON—USING ASK JEEVES SEARCH ENGINE
1. Click in the Internet Explorer address box to highlight the current address.
Type the following web address (URL): http://www.ask.com
Note: The Ask Jeeves website displays (see figure below)
2. Type the following question in the text box to the left of the Search button:
What is the world’s tallest building?
3. Click the Search button.
4. Write your answer to, “What is the tallest building in the world and where is it located?”
Tallest building:
Location:
URL: http://
5. Click in the text box to the left of the Search button and type:
What is the ZIP Code for Stowe, Vermont?
6. Click the Search button.
7. Write the ZIP Code for Stowe Vermont below:
ZIP Code:
URL: http://
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ASSIGNMENT #1 (CONTINUED)
HANDS-ON—USING GOOGLE SEARCH ENGINE
1. Click in the Internet Explorer address box to highlight the current address.
Type the following web address (URL): http://www.google.com
Note: The Google website displays (see figure below)
2. Type the following question in the text box above the Google Search button:
What is the current price of one share of Microsoft stock?
3. Click the Google Search button
4. Write the current price of one share of Microsoft stock, the date, and the time below:
Price:
Date:
Time:
URL: http://
5. Click in the text box above the Google Search button and type:
How high is the rollercoaster on the Stratosphere Casino in Las Vegas ?
6. Write down the height of the rollercoaster on the Stratosphere Casino in Las Vegas:
Height:
URL: http://
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ASSIGNMENT #1 (CONTINUED)
HANDS-ON—INTERNET SCAVENGER HUNT
Using your choice of search engine(s), find the answers to the following questions. Write your
answer to the question, the search engine you used, and the web address (URL) of the site
where you found your answer in the space provided below each question.
1. What is the highest mountain in the U.S. and where is it?
2. What is the Italian name for Mickey Mouse?
3. Who wrote Twilight of Honor?
4. What movie won the Best Movie Oscar in 1975?
5. Where is the Red Feather Lodge located?
6. What are the first two lines in the lyrics of `On Top of Spaghetti?
Bonus Question: Where is the southern most point in the 50 United States?
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Appendix
What is a flash drive?
A flash drive, sometimes called a Jump drive,
Pen drive, USB drive or Travel drive, is a
portable storage device that can store large
amounts of data on a device that is no larger
than a lip balm. Prices and storage sizes
vary widely. Even the smallest drives (128
MB), often costing less than $20, should be
more than sufficient to store all your
documents for this, and many other classes
for semesters to come.
How do I install a flash drive?
You do not install a flash drive. Instead, you have
the computer detect and initialize it. Begin by
inserting the flash drive into an available USB port.
Newer computers will likely have one or more USB
ports on the front of the system unit. On older
machines, you may have to access the port from
the back of the machine.
USB port
After a moment, your operating system will detect
the drive and a machine running Windows may
display a message similar to the one below.
Pay careful attention to the drive letter assigned to
the drive. In the example, the drive letter assigned
is G. The drive letter assigned may vary from
computer to computer, even if you are using the
same flash drive each time.
Your drive is now initialized.
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How do I use my flash drive?
Once your drive is detected, you may save and retrieve files as
you would with any other storage media. When you are ready
to save a file to your drive, you must change the Save in dropdown box of your application (such as Word or Excel) to point
to the drive letter that was assigned to your drive. In this
example, the drive letter is being changed to G, as this is the
letter assigned when the flash drive was inserted.
If you attempt to save a file to your flash drive and the drive
does not appear, simply close the Save window and try again
immediately. There is often a delay in having your application
software recognize the drive. The drive will display virtually all
of the time on the second attempt.
How do I safely remove the flash drive at the end of my session?
IMPORTANT: You risk losing work if you remove the drive before all data is written, so it is best not to
disconnect a drive when the light is on. Instead, be certain to remove it correctly by following these steps:
Safely Remove Hardware icon
Locate and single-click the Safely Remove Hardware icon,
pictured at right, on your computer. This icon is located in the
lower right corner of the screen, near the system clock.
You will receive a tool-tip like message from Windows indicating you can “Safely remove USB Mass Storage
Device – Drive (YourDriveLetter:).” Click once on this message to safely stop communication with your drive.
You will receive a “Safe to Remove Hardware” balloon
message from Windows, meaning that it is safe to remove
the device. You should also notice that any drive lights
previously lit on your flash drive are now off. Gently remove
the device and replace the cap.
For more information about your individual flash drive,
read the manufacturer's information that was included with your drive
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