MINUTES
Regular Meeting of Council
September 23, 2015
PRESENT:
Warden Jim D. Smith
Deputy Warden Greg Grant
Councillors: Keith Rhyno
Cecil Dixon
Norval Mitchell
Eldon Hebb
Wayne Greene
Cyril McDonald
REGRETS/ABSENT:
STAFF:
Willy Versteeg
Rosanne Bland
Albert Flemming
John A. MacDonald
Eleanor Roulston
None
Ms. Connie Nolan, Chief Administrative Officer
Ms. Kim Ramsay, Director of Finance & Administration
Ms. Kim MacDonald, Director of Economic & Business Development
Mr. Tom Gignac, Manager of Information Systems
Mr. John Woodford, Director of Planning & Development
Ms. Kate Friars, Director of Recreation & Culture
Mr. Jesse Hulsman, Director of Infrastructure & Operations
Ms. Rachel Gilbert, Manager of Planning
Ms. Sheralee MacEwan, Assistant Municipal Clerk
Ms. Amanda Hatfield, Administrative Support Clerk
CALL TO ORDER
Warden Smith called the meeting to order at 7:00 pm.
MOMENT OF SILENT CONTEMPLATION
A moment of silent contemplation was observed.
APPROVAL OF THE AGENDA
C15(210)
Sept
On the motion of Councillors John A. MacDonald and Mitchell:
Moved that the agenda be approved as presented.
MOTION CARRIED
APPROVAL & SIGNING OF THE MINUTES OF JULY 29, 2015
C15(211)
Sept
On the motion of Councillors Green and John A. MacDonald:
Moved to approve the minutes of the July 29, 2015 Regular Meeting of Council.
MOTION CARRIED
Regular Meeting of Council – September 15, 2015
CORRESPONDENCE FOR INFORMATION
[1:05]
A complete copy of “Correspondence for Information” is attached to and forms part of the
minutes.
Councillor Versteeg noted a workshop was held in Truro regarding the Extended Producer
Responsibility program and it appears the program is on hold.
CORRESPONDENCE FOR DECISION
[2:24]
A complete copy of “Correspondence for Decision” is attached to and forms part of the
minutes.
Request to Present
C15(212)
Sept
On the motion of Councillors Cyril McDonald and Bland:
Moved that her (Ms. Jessica Lake-Crossley) request to present to Council be permitted.
CAO
[3:48]
Ten (10) voting in favor. Three (3) voting against. Councillors Rhyno, Hebb and Warden
Smith voting nay.
MOTION CARRIED
COMMITTEE REPORTS
CORPORATE & RESIDENTIAL SERVICES COMMITTEE
[6:15]
Councillor Roulston presented the Corporate & Residential Services Committee Report
following the committee meeting on September 15, 2015. Minutes of those meeting were
made available to all members of Council. The following recommendations came forward
to Council:
Uniacke Fire Loan Guarantee
C15(213)
Sept
On the motion of Councillors Roulston and Bland:
Moved that Council seek Ministerial approval for a municipal loan guarantee for the
Uniacke & District Volunteer Fire Department for the purpose of purchasing a new fire
truck. The guarantee shall cover up to $335,000 of borrowing for an amortization
period of no greater than seven years.
Ramsay
[7:04]
MOTION CARRIED
2015 UNSM Fall Conference
C15(214)
Sept
On the motion of Councillors Roulston and John A. MacDonald:
Moved that Council appoint the following delegates for the 2015 UNSM Fall
Conference: Warden Smith, the CAO, and Councillors Flemming, Hebb, and Cyril
McDonald.
MacEwan
[4:55]
MOTION CARRIED
2|Page
Regular Meeting of Council – September 15, 2015
Alternative Form of Police Governance for the Police Advisory Committee
C15(215)
Sept
On the motion of Councillors Roulston and Bland:
Moved that Council direct Staff to seek approval from the Minister of Justice to
establish an alternative police governance model under Section 8 of the Police Act,
which would include a Police Advisory component to the Executive Committee meeting
on a quarterly basis with 3 public members appointed by Council and all members of
Council;
MacEwan
[8:39]
And that all members of the Committee will be subject to a background check.
Twelve (12) voting in favor. One (1) voting against. Councillor Cyril McDonald voting nay.
MOTION CARRIED
Economic Development Plan
C15(216)
Sept
On the motion of Councillors Roulston and John A. MacDonald:
Moved that Council adopt the report titled “East Hants Strategic Economic Plan 20152020: A Vision for Future Prosperity” as the official Economic Development Strategy
for East Hants from 2015-2020.
[9:23]
MOTION CARRIED
Economic & Business Development Operations Report
C15(217)
Sept
On the motion of Councillors Roulston and John A. MacDonald:
Moved that Council release the public version of the Economic & Business Development
report for the period July 10 - September 10, 2015.
MacDonald
[10:00]
MOTION CARRIED
Aquatic Facility
C15(218)
Sept
On the motion of Councillors Roulston and Hebb:
Moved that once the location of the Aquatic Centre has been finalized, the CAO be
given authority to begin the process of procurement related to design of the facility
in accordance with the massing drawing reviewed by Council March 10, 2015; and
announce the location publicly.
Friars
[10:28]
Eleven (11) voting in favor. Two (2) voting against. Councillors Rhyno and Roulston voting
nay.
MOTION CARRIED
Treasurer’s Report
C15(219)
Sept
On the motion of Councillors Roulston and Rhyno:
Moved that Council accept the Treasurer’s Report dated July 17, 2015.
Ramsay
[11:10]
MOTION CARRIED
3|Page
Regular Meeting of Council – September 15, 2015
C15(220)
Sept
On the motion of Councillors Roulston and Mitchell:
Moved that the Corporate & Residential Services Committee Report dated September
23, 2015 be accepted as presented.
MOTION CARRIED
PLANNING ADVISORY COMMITTEE
[11:50]
Councillor John A. MacDonald, Chair of the Planning Advisory Committee, presented the
Planning Advisory Committee Report following the last committee meeting on September
15, 2015. Minutes of that meeting were made available to all members of Council. The
following recommendations came forward to Council:
RYC Properties Ltd.
C15(221)
Sept
On the motion of Councillors John A. MacDonald and Greene:
Moved that Council give first reading to re-zone a portion of lands identified as PID
45395613 and PID 45395621 from Single and Two Unit Dwelling (R2) to Multiple Unit
(R3); and
Woodford
[12:34]
Give initial consideration to entering into a development agreement with RYC
Property Ltd. to permit construction of a 16 unit apartment building for the purpose
of enabling a public hearing and authorize staff to schedule a public hearing.
MOTION CARRIED
Strides – L&R Property Management Application
C15(222)
Sept
On the motion of Councillors John A. MacDonald and Mitchell:
Moved that Council approve the unsubstantial development agreement amendment
with L&R Property Management Ltd. by amending the agreement to allow for a
reduction in required parking by one stall and a second ground sign on lands located
at 550 Highway #2, Elmsdale.
Woodford
[13:35]
MOTION CARRIED
C15(223)
Sept
On the motion of Councillors John A. MacDonald and Flemming:
Moved that Planning Advisory Committee Report dated September 23, 2015 be
accepted as presented.
MOTION CARRIED
LETTER TO THE PROVINCE
[15:09]
The Director of Economic & Business Development presented the staff report titled “Letter
to the Province” dated September 23, 2015. A copy of the report was attached to the
agenda and available to all members of Council.
The Director of Finance & Administration gave a verbal report on concerns with the
proposed privatization of several Provincial registries.
4|Page
Regular Meeting of Council – September 15, 2015
C15(224)
Sept
On the motion of Councillors John A. MacDonald and Greene:
Moved (later amended) that the CAO draft a letter to be signed by the Warden to Minister
Furey, expressing Council’s concerns over Land Registry privatization expressed by the
Director of Finance & Administration at the September 23rd meeting of Council; and that
this letter should be copied to the UNSM and our local MLA.
[25:35]
Discussion was held regarding the issue of privatization and access to information.
C15(225)
Sept
On the motion of Councillors Roulston and John A. MacDonald:
Moved to amend Motion C15(224) to add that the letter include a statement that this
Council has significant concerns with the concept of privatization.
[38:29]
Nine (9) voting in favor. Four (4) voting against. Councillors Dixon, Cyril McDonald, Versteeg
and Warden Smith voting nay.
AMENDMENT CARRIED
Question called on the amended motion.
Eleven (11) voting in favor. Two (2) voting against. Councillors Versteeg and Cyril McDonald
voting nay.
AMENDED MOTION CARRIED
For clarification, motion C15(224) is as follows:
Moved that the CAO draft a letter to be signed by the Warden to Minister Furey,
expressing Council’s concerns over Land Registry privatization expressed by the
Director of Finance & Administration at the September 23rd meeting of Council, and
that this letter should be copied to the UNSM and our local MLA;
Ramsay
And that the letter include a statement that this Council has significant concerns with
the concept of privatization.
PUBLIC HEARING
[41:29]
Note: All comments/questions have been summarized and are not to be considered a
verbatim transcript.
Warden Smith noted that there was one item on the public hearing agenda. The purpose
of the hearing was to hear input from the public, prior to making a decision on the
application from 2525263 Nova Scotia Limited.
Warden Smith welcomed those in attendance and noted Council’s Procedural Policy.
He advised that Council may approve, reject or defer its decision on the proposal to a
later date. Council approval is required for the proposal to proceed.
Warden Smith asked the Clerk to outline when the public hearing advertisements were
published and if any correspondence had been received. The Municipal Clerk advised that
a public hearing notice appeared in the September 9th and 16th editions of the Weekly
5|Page
Regular Meeting of Council – September 15, 2015
Press. The notices described the proposal, gave the date, time and location of the public
hearing and indicated that staff reports were available to the public.
The Warden asked the Chair of the Planning Advisory Committee to present his report on
the application by 2525263 Nova Scotia Limited amend the Land Use By-law to allow
retailing (Happy Harry’s) at 51 Lohnes Street, Hardwood Lands.
The Chairperson of the Planning Advisory Committee noted that the Planning Advisory
Committee considered the proposal on behalf of Municipal Council, reviewed staff’s
reports, completed their evaluation and would make a recommendation to Council during
the Hearing.
The Chairperson of the Planning Advisory Committee asked the Manager of Planning to
present staff’s final report on the proposal.
Staff Report
The Manager of Planning presented the staff report titled “Application to Rezone 51
Lohnes Street, Milford from (C5) to (C8)” dated August 27, 2015. A copy of the report and
related documents were attached to the agenda and available to all Council members.
The Warden opened the floor to comments or questions from members of Council.
There were none.
The Warden opened the floor to the applicant for comments or presentation.
There were none.
The Warden opened the floor to members of the public and explained the process for
same
The Warden opened the floor to staff for final comments.
Councillor Versteeg noted it is not the intent of Council that any of the businesses in the
park would be negatively affected by a retail operation moving into the park.
Recommendation
The Warden asked the Chairperson of the Planning Advisory Committee to present the
committee recommendation.
C15(226)
Sept
On the motion of Councillor John A. MacDonald and Deputy Warden Grant:
Moved that Council give second reading and approve a proposal from 2525263 Nova
Scotia Limited to amend the Land Use By-law by rezoning 51 Lohnes Street, from
Industrial Commercial (C5) to Business Park (C8).
Woodford
[45:55]
MOTION CARRIED
Warden Smith concluded the Public Hearing.
6|Page
Regular Meeting of Council – September 15, 2015
BURNTCOAT WASHROOMS
C15(227)
Sept
[48:00]
On the motion of Deputy Warden Grant and Councillor Greene:
Moved that Council go in-camera to discuss a contractual issue.
Twelve (12) voting in favor. One (1) voting against. Councillor John A. MacDonald voting
nay.
MOTION CARRIED
C15(228)
Sept
On the motion of Councillors John A. MacDonald and Greene:
Moved that Council return to open meeting at 8:30 p.m.
MOTION CARRIED
Warden Smith reported that Council met in-camera to discuss a contractual issue.
C15(229)
Sept
On the motion of Councillors Greene and Mitchell:
Moved that that Council approve an increase of $109,911 in 2015/2016 capital budget
for the Burntcoat Head Park washroom facility, with a corresponding decrease in
future years.
[1:31:44]
MacDonald
Ten (10) voting in favor. Three (3) voting against. Councillors Cyril McDonald, Versteeg and
Warden Smith voting nay.
MOTION CARRIED
C15(230)
Sept
On the motion of Councillors Greene and Hebb:
Moved that Council increase the 2015/2016 capital budget by $25,000 for the
interpretive panels, with a corresponding decrease in future years.
[1:33:07]
MacDonald
Twelve (12) voting in favor. One (1) voting against. Warden Smith voting nay.
MOTION CARRIED
C15(231)
Sept
On the motion of Councillors Greene and Flemming:
Moved that Council seek Ministerial approval for a temporary borrowing resolution in
the amount of $280,000 for 2015/2016 Burntcoat Park Development and that Council
give pre-approval to borrow $280,000 for a term not to exceed 25 years and a rate
not to exceed 6.5%.
[1:33:29]
MacDonald
Twelve (12) voting in favor. One (1) voting against. Warden Smith voting nay.
MOTION CARRIED
WARDEN’S REPORT
[3:34:11]
At the request of the Warden, Deputy Warden Grant assumed the Chair.
Warden Smith noted that he had nothing to report and resumed the Chair.
Deputy Warden Grant reported that he attended the Hants County Exhibition in the
Warden’s place.
7|Page
Regular Meeting of Council – September 15, 2015
BUSINESS FROM COUNCILLORS
[1:34:58]
Councillors made comments. The following motion resulted:
C15(232)
Sept
On the motion of Councillors Roulston and Greene:
Moved that the Municipality cover the full cost of the training regarding possible
emergencies at the Waste Management Centre if it’s available.
[2:07:50]
Six (6) voting in favor. Seven (7) voting against. Councillors Dixon, Hebb, Flemming, Cyril
McDonald, Versteeg, Bland, and Warden Smith voting nay.
MOTION DEFEATED
SETTING DATE & TIME OF NEXT REGULAR MEETING OF COUNCIL
C15(233)
Sept
On the motion of Councillors John A. MacDonald and Greene:
Moved that the next Regular Meeting of Council be held on Wednesday, September23,
2015 starting at 7:00 p.m.
MOTION CARRIED
ADJOURNMENT
C15(234)
Sept
On the motion of Councillors Greene and John A. MacDonald:
Moved that Council adjourn at 9:11 p.m.
MOTION CARRIED
Approved By: Connie Nolan, Chief Administrative Officer
Date: September 29, 2015
Approved By: James Smith, Warden
Date: October 5, 2015
/ah
Attachments:
 Correspondence for Information
 Correspondence for Decision
8|Page
Correspondence for Info ­ September 2015
Thursday, October 29, 2015
#
Date
Summary
Attachments
75.
Sep 16, 2015
PUBLIC
UNSM Notice Re: Provincial Response on
Ferries
Provincial Response on Ferries.pdf
2015­08­04 Letter from Minister
MacLellan, re Provincial Ferry
System Fee Increase.pdf
74.
Sep 16, 2015
PUBLIC
UNSM Notice Re: Municipal Corporation's Newsletter
Municipal Finance Corporation
Newsletter.pdf
nsmfc sept2015.pdf
71.
Sep 16, 2015
PUBLIC
Hardwood Lands Community Wind Project
Environmental Assessment
Hardwood Lands Community Wind
Project.pdf
70.
Sep 16, 2015
Letter from Zach Churchill, Minister of
Municipal Affairs ­ PCAP funding approved for
Shubenacadie Water Distribution System Condition
Assessment Project.
PCAP Shubie Water Distribution
System Project ­ Grant Win ­ 21
Aug 2015.pdf
68.
Sep 16, 2015
66.
Sep 16, 2015
65.
Sep 16, 2015
PUBLIC
Resignation letter from Anita Chisholm
(Planning Advisory Committee)
Chisholm PAC.pdf
64.
Sep 16, 2015
PUBLIC
UNSM Notice Re: Long Service Completion
Award Program
Long Service Completion Award
Program.pdf
UNSM Long Service Completion
Award.pdf
63.
Sep 16, 2015
PUBLIC
UNSM Notice Re: MGA Review Consultation
Sessions
MGA Review Consultation Sessions
Memo.pdf
MGA Review Consultation
Sessions.pdf
62.
Sep 16, 2015
61.
Sep 16, 2015
PUBLIC
UNSM Notice Re: Energy Symposium ­
September 25­25
Energy Symposium.pdf
Energy Symposium­­September 24
and 25­­Energy Symposium
Poster.pdf
60.
Sep 16, 2015
PUBLIC
UNSM Notice Re: Save the Date for UNSM's
Extended Producer Responsibility (ERP)
UNSM Extended Producer
Responsibility Workshop.pdf
Finance
PUBLIC
PUBLIC
Thank you letter from Rembering Canada's
Heroes for financial support.
East Hants Chamber of Commerce ­ Business
Breakfast Meeting Postponed & Essential
Business Skills Course Changed
PUBLIC
UNSM Green E­Newsflash Re: Climate
Change Leaders Award ­ Reminder
(Application Deadline is September 18)
PUBLIC
img­904135920­0001.pdf
Essential Business Skills.pdf
Essential Business Skills Course
Application Fall 2015.pdf
Green E­News Flash ­ Climate
change Leaders Award.pdf
2015 Climate Change Leaders
Award Program Application.pdf
Workshop
59.
Sep 16, 2015
PUBLIC
UNSM Notice Re: 18th Annual RNS
Conference ­ Registration is Open
18th Annual RNS Conference.pdf
58.
Sep 16, 2015
PUBLIC
UNSM Notice Re: Municipal Awareness Week
­ November 16­22, 2015
Municipal Awareness Week.pdf
57.
Sep 16, 2015
PUBLIC
UNSM Notice Re: Municipal Issues for Federal
Candidates
Municipal issues for federal
candidates.pdf
25.
Aug 27, 2015
PUBLIC
UNSM Notice Re: Election Workshop Follow
Up and Discussion Paper
Election Workshop Follow up and
discussion paper.pdf
workshops feedback summary
FINAL.pdf
24.
Aug 27, 2015
PUBLIC
Letter from Andrew Murray Re: Canadian
Superbike Championship (Atlantic Motorsport
CSBK ­ Round 5 Synopsis.pdf
UNSM Notice Re: Nova Scotia Heritage
Conference 2015
NS Heritage Conference 2015.pdf
Park)
23.
Aug 27, 2015
22.
Aug 27, 2015
21.
Aug 27, 2015
20.
Aug 27, 2015
Thank you from Grace United for 2015 DRF
grant which assisted in their project to repair
cracks in the foundation of the community hall and
replace damaged siding.
Thank you from Grace United.pdf
19.
Aug 27, 2015
Discussion Paper on municipal and school
board elections as part of the Municipal
Government Act Review.
AMA Municipal Elections Act
feedback.pdf
ans­elections­discussion­paper.pdf
18.
Aug 27, 2015
PUBLIC
UNSM Notice Re: "Drive to Action" Breakfast
Panel invitation
Drive to Action Breakfast Panel.pdf
17.
Aug 27, 2015
PUBLIC
Nova Scotia Municipalities Bulletin ­ August
2015
Nova Scotia Municipalities 2015­08­
05.pdf
16.
Aug 27, 2015
PUBLIC
UNSM Notice Re: Smoke Free Outdoor
Spaces Grant Fund
UNSM ­ Smoke Free Outdoors
Spaces Grant Fund.pdf
SFOS Grant Application 15­16.pdf
15.
Aug 27, 2015
PUBLIC
UNSM E­News Bulletin ­ July­August 2015
UNSM E­News Bulletin July­August
2015.pdf
PUBLIC
UNSM Green E­Newsflash Re: Reminder to
Complete a Brief Survey to Assess the Impact
of the Municipal Sustainability Office's Programs
PUBLIC
PUBLIC
UNSM has been granted intervener status for
the UARB Hearing on LED Streetlight rates.
PUBLIC
PUBLIC
UNSM Green E­Newsflash ­ Aug 19­
15.pdf
NSP Rate Application for LED
Streetlights.pdf
LED UNSM Presentation July
2015.pdf
NSP Rate application ­ revision.pdf
2015.pdf
14.
Aug 27, 2015
The DMA, AMANS and UNSM are undertaking
a Joint Provincial­Municipal, Municipal
Government Act Review.
MGA Review working Groups.pdf
MGA Review Working Group
EOI.pdf
13.
Aug 27, 2015
UNSM Green E­Newsflash Re: Carbon
Surcharge Fund Disbursement
Announcement
UNSM Green E­Newsflash ­ Aug 5­
15.pdf
Carbon Surcharge Fund Application
­ 2015.pdf
12.
Aug 27, 2015
PUBLIC
PUBLIC
UNSM Green E­Newsflash Re: Invitation to
Apply for UNSM's Climate Change Leaders
UNSM Climate Change Leaders
Award.pdf
2015 Climate Change Leaders
Award Program Application.pdf
UNSM ­ The Green Toolbox ­ For Growing
Sustainability Municipalities ­ July/August
unsm ­ the green toolbox.pdf
2015 Climate Change Leaders
Award Program Application.pdf
Carbon Surcharge Fund Application
­ 2015.pdf
Fundy Tidal Information from the
Department of Energy. Should Council be
interested in an Information Session, a presentation
can be arranged. A motion of Council would be
necessary.
Marine Renewable Energy
Legislation­­A Discussion
Paper.pdf
Nova­Scotia­Marine­Renewable­
Energy­Strategy­May­2012.pdf
Stakeholder Plan June 25 2015_SF
(2).pdf
PUBLIC
Award
11.
Aug 27, 2015
PUBLIC
2015
1.
Aug 10, 2015
PUBLIC
Correspondence for Decision ­ September 2015
Thursday, October 29, 2015
#
Date
35.
Sep 8, 2015
Summary
This is the second application to make a
presentation. The first denied as it was not
within municipal jurisdiction. The second application
denied as Council does not make proclamations or
declarations. Information attached should Council
wish to make a decision contrary to policy.
PUBLIC
Attachments
j lake­crossley ­ application 2 ­
denied ­ sept 8­15.pdf
j lake­crossley ­ application 2 ­ Blue
Dot Detailed Request to East
Hants Council.pdf
j lake­crossley ­ application to
make a presentation ­ denied ­
july 13­15.pdf