Aeries Student Information System
Re-Admit Slip and Off Campus Pass
June 10, 2009
The Off Campus Pass and Re-admit Slip are attendance reports
that can print from a receipt printer that is 2.75 inches wide or can
also be printed on a laser printer.
The Re-Admit program will locate the last date the student has an
attendance record entered. A date range will display and default to
this date. This attendance record will print along with specific student
information.
The Off Campus Pass can print notes enter from the Attendance
Notes form indicating the student has permission to be off campus.
A Time to Leave and Approval field can display on the Attendance
Note form for specific codes. In order for these fields to display the
Attendance Notes codes (ATN.CD) must be setup with a 1.00
entered into the Amount field from Update Code Table form.
The following are examples of the Off Campus Pass and Readmit
Slip printed on a receipt printer.
Page 2 –Aeries™ Student Information System
RECEIPT
PRINTER
SETUP
Once the receipt printer is installed in Windows, the following steps
should be followed. The settings below are based on Windows XP
Professional.
Verify the paper size. Access does not support a paper length above
22.5 inches; therefore the “Receipt Length” options must be
discarded. Instead, select a “Letter Length” option that has
approximately the width of the paper being used (at least 3 inches) as
the default paper.
o Click Start
o Select Printers and Faxes (if not there, go to the
Control Panel)
o Right-click the receipt printer
o Click the Advanced tab
o Click Printing Defaults… button
o Click Advanced button
o Select the appropriate Paper Size under Paper/Output
o Click OK
o Click Apply and then OK
o Click the Device Settings tab
o Verify that the paper under Receipt matches the
default paper.
o Click OK
If the printer is the “Generic / Text Only” printer:
o Open the Properties window
o Click on the Advanced tab
o Select Print Directly to the Printer
The following are the two printers that were tested with the Re-Admit
Slip and Off Campus programs:
Printer Brand / Model
Connection
Citizen iDP-3550
Printing
Method
Dot Matrix
Citizen CT-S2000
Thermal
USB
Parallel Port
However, the Citizen CT-S2000 was preferred due to the setup was
much easier and it is a better quality printer. Also, USB ports are
‘modern’, whereas parallel ports are slowly disappearing.
Page 3 –Aeries™ Student Information System
In Aeries, View All Forms, Aeries Variable for Current User, select
the name of the receipt printer from the dropdown list.
If the receipt printer is a dot-matrix printer connected to a parallel or
serial port, select the “Generic / Text Only” printer. By default the
Maximum Characters per Line is set to 28, but it can be adjusted.
Page 4 –Aeries™ Student Information System
If the receipt printer is NOT a dot-matrix printer connected to a
parallel or serial port, the Max Character per Line is not necessary
and the field will be grayed out.
NOTE:
The receipt printer selection supports parallel (LPTx:), serial (COMx:),
and USB printers. It will also work with shared and network printers.
However, it will not work with printers connected thru adapters. For
instance, a parallel printer connected to a USB port thru a cable
adapter will not work.
In printers with cutter, and depending of the brand, driver version, and
default settings, some of them could perform a “double cut.” This
means that the printer will cut the receipt, eject a couple of inches of
paper and then cut again. This setting is usually located in the
printer’s advanced options.
Page 5 –Aeries™ Student Information System
READMIT
SLIP
To generate a Readmit slip from the Period Attendance form, click
the mouse on the Re-Admit button.
A date range entry box will display with the last date the student has
an attendance record entered. The date range can be changed.
Click the mouse on the OK button.
Page 6 –Aeries™ Student Information System
The Readmit Slip will display on standard Letter size paper and can
be printed on a laser printer. Click the mouse on the Printer icon.
If a receipt printer is being utilized a receipt can be printed 2.75” wide.
Page 7 –Aeries™ Student Information System
OFF CAMPUS
PASS
The Off Campus Pass can print notes from the Attendance Notes
form indicating the student has permission to be off campus. A Time
to Leave and Approval field can display on the Attendance Note
form for specific codes.
The Attendance Notes codes (ATN.CD) must be setup with a 1.00
entered in the Amount field from Update Code Table form.
Page 8 –Aeries™ Student Information System
UPDATE
CODE TABLE
In order to have the Time to Leave and Approval field display on the
Attendance Note form for specific codes the value of 1.00 MUST be
added to the Off Pass Campus codes.
From the Update Code Table form select the ATN table and the CD
field. Select the Off Campus code and enter 1.00 in the Amount field
and press Enter.
Page 9 –Aeries™ Student Information System
PRINT OFF
CAMPUS
PASS
From the Attendance Notes form enter the Period that the student
will be off campus. Click the mouse on the drop down list for the
Code field. Only the Off Campus codes that display Off Campus in
the right hand side can be used to display the Time to Leave and
Approval fields.
Click the mouse on the Off Campus code. The Time to Leave and
Approval fields will now display. Enter the Attendance Notes and
press Tab.
Enter the Time to Leave in a 24 hour format for the time the student
will be leaving. For example, if the student will be leaving at 1:00 PM,
enter 13:00 hour. The 24 hour time entry will automatically enter the
AM or PM status. Press Tab.
Page 10 –Aeries™ Student Information System
Enter the person’s name that Authorized the student to be off
campus. Press Enter.
To print the off campus pass click the mouse to the left side of the
attendance note. Click the mouse on the Off Campus Pass button.
Page 11 –Aeries™ Student Information System
The Off Campus Slip will display on standard Letter size paper and can be
printed on a laser printer. Click the mouse on the Printer icon.
If a receipt printer is being utilized a receipt can be printed 2.75 inches wide.