2015
National Nominating Committee
Ready-Set-Lead:
Having the Right Tools to Run for Office
52nd National Convention - Houston, TX
July 29, 2015
1
Agenda
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Purpose
Expectations
Calling Sorors to Leadership
Eligibility
Creating an Effective Delta Resume
Aligning Skills and Experience
Application Process
Letter Of Recommendation
Artifacts
Campaigning
Wrap Up & Questions
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Presenters
Dr. Joi Moore
Chair
Sandida Moss
Central Region
Sandra Brockington-Gould
Eastern Region
Donna Bowman
Southern Region
June Jenkins
Southwest Region
4
Presenters
Dr. Joi Moore
Chair
Khanay Turner
Collegiate Member
Petrina Ferguson
Farwest Region
Elisa Rucker
Midwest Region
Glynis Mason
South Atlantic
Andria Jeffries
South Atlantic
Regional Director
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Purpose
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Gain a clear perspective of the purpose and goals of
the nominating and campaign processes
Develop members knowledge of the roles and
responsibilities of officers at the National and
Regional level
Assess your readiness to step up to leadership at
the National level in the sorority
Inspire you to seek leadership in the sorority at the
National and Regional levels
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Why Do Members Avoid Running for Office?
ΔΣΘ
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CALLING ALL SORORS….
https://www.youtube.com/watch?v=4-yYpPrHlXo
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CALLING ALL SORORS….
Why Should I Run?
For years, we all stand outside our own arena. We wait to go in,
promising ourselves there will a better time, a more suitable circumstance,
thinking once we go in, we will be able to “kick butt”. But when we enter
the arena, our own self-doubt becomes our own worst critic.
The “you’re not ready” becomes “who do you think you are”, and we are
once again standing afraid and full of potentially shame and vulnerability.
But the honor, as Teddy Roosevelt said, goes not to the critic, but to the
man (ahem, or woman) in the arena.
Brene Brown
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What if Patricia Roberts Harris did not get
in the Arena?
“While there are many things in my life which have prepared me for what I am
about to do, it is largely the experience in Delta Sigma Theta which gives me the
most security.” Patricia Roberts Harris, In Search of Sisterhood, p. 16
Executive Director,
Delta Sigma Theta, Inc.
US Ambassador
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An empowered organization is one in which individuals
have the knowledge, skill, desire, and opportunity to
personally succeed in a way that leads to collective
organizational success.
Stephen Covey, Principle-centered Leadership
For Delta to continue to thrive, it must have the right kind of leadership
at the helm.
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Eligibility to Run for Office
ΔΣΘ
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Eligibility Requirements
Eligibility requirements and
responsibilities for officers are set forth
in the Constitution and Bylaws – 2013,
Article IX –Elections and Voting, Section
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Eligibility Requirements
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Other Matters
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Collegiate Requirements
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When Can You Apply?
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Official Slating
Why you should be a slated candidate…
1.Increased visibility and direct messaging to over 50,000 financial
members;
2.Ability to strategize and build your messaging around your campaign
platform for a longer period of time;
3.Transparency of application that demonstrates your qualifications for
the position you seek;
4.Establishing your official candidacy that allows members to make
informed comparisons regarding your skills with those of other slated
candidates; and
5.Confidence in knowing that the Nominating Committee's review
confirms that you have the necessary knowledge, skills, and abilities to
represent the best interests of Delta Sigma Theta Sorority, Inc. for the
position sought!
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Creating an Effective Delta Resume
ΔΣΘ
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Delta Resume vs Professional Resume
SIMILARITIES
DIFFERENCES
Highlight Accomplishments
List Regional Conferences and
National Conventions attended in a
Delta resume
Provide Contact Information
List employer (current and previous)
in a Professional Resume
Use Dates to Chronicle Experiences
Chapter and Date of Initiation are
found in a Delta Resume
List Current Occupation and
Professional Title
References, Core Competencies, and
an Executive Summary are found in a
Professional Resume
Document Educational Background
(degrees and certifications)
Chapter, Regional, and National
Experience are found in a Delta
Resume
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Leadership Experience Examples
Elected Positions
•President, Vice President, Recording Secretary,
Treasurer, Financial Secretary
•Other Chapter Elected Positions
•Regional Director, Regional Representative
•Member of Scholarship & Standards, Member of
the National Finance, Internal Audit and
Nominating Committee
•Minerva Circle
Appointed Positions
•State Coordinator, State Facilitator,
•Committee Chairs & Co-Chairs(National,
Regional & Chapter Level)
•National Task Force and/or Steering Committee
•Regional Leadership Team
•Convention/Conference Coordinator
•Convention/Conference Committees
◦ (i.e. Elections, Evaluation, Site, etc.)
Certification Required
•Collegiate Advisor
•DID Trainer
•MIT Trainer
Leadership Activities
•Committee Member
•Voting/Alternate Delegate
•Keynote Speaker
•Workshop Presenter
•Workshop Recorder
•Mentor, Leadership Delta
•Convention Choir
•Convention Page or Sergeant-at-Arms
•Campaign Chairperson
Registration & Participation
•National Conventions & Regional Conferences
•Delta Days at the Nation’s Capitol
•State Cluster Meetings
•State Founders Day
•Collegiate Day
Items to Include - Delta Resume
Tips
•Educational
Information
•Membership: Chapter of Initiation &
Current Chapter
•Professional Leadership
•Keep record of leadership positions
held; document accomplishments in
leadership positions
•Keep records of trainings and
certifications (i.e., Advisor, DID, MIT)
•Keep an updated, professional photo
Application Information is the source for
Delta Profile
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Example - Education Information
List degree, name and location of school, graduation month and year
(most recent first) and a brief description of course work
Iowa State University, Ames, IA May 1998
Masters Degree, Water Resources and Meteorology (dual degree)Relevant
coursework: hydraulic engineering, climate change, and thermo dynamics
C+
Norfolk State University, Norfolk, VA May 1996
Bachelors Degree, Meteorology Norfolk, VA
Relevant coursework remote sensing, synoptic meteorology, statistical
analysis
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Example – Professional Experience
List name of business, job title, length of employment, job description
associated with profession.
National Environmental Satellite Information Service, Silver Spring, MD
December 2012- Present
•Project
Manager, Office of Systems Analysis and Planning,
•Information Resource Management Advisory Committee- develop
and manage 40 member oversight committee to address Information
Technology IT.
•Homeland Security Presidential Directive 12 (HSPD12) identify
variations in the quality and security of NESID forms, documents and
data.
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Chapter, Regional, and National Experience
Chapter Experience:
President (2012-present); Treasurer (2008-2011); Chair, Delta Mentor Program (2008– 2010) Served as a mentor for the pilot program and helped a mentee pursue leadership goal. Chair,
Distinguished Men Cooking with Delta fundraiser (2009) –500 people attended event and
raised over $15,000.00 for scholarships.
Regional Experience: Co-Chair, 2014 Regional Program Planning Committee; Member of the Regional Nominating
Committee (2009-2011) - Successfully presented a full slate of qualified candidates at the
2011 Regional Conference, designed a brochure, and presented workshops; Member of 1997
Regional Conference Elections Committee; Voting Delegate (2012); Regional Clusters (2007,
2009, 2011, 2014)
National Experience:
Member, National Housing and Properties Committee (2013-Present) Currently serve on the
Historic Landmark Subcommittee tasked with developing a thorough understanding of the
implications of National Headquarters designation as a landmark building or property in an
historic district. Member, Credentials Committee (2010); Voting Delegate-2013; Delta Days at
Nation’s Capital (2008, 2011, 2012)
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Conventions, Conferences, Regional and State Meetings
National Conventions Attended:
2000, 2004, 2006, 2010, 2013
Events provide training
and
awareness of major
sorority initiatives
Regional Conferences Attended:
1993, 1999, 2001, 2003, 2005, 2009, 2011, 2014
Regional or State Meetings:
2007, 2008, 2009, 2010, 2011, 2012
Delta Days at Nations Capitol:
2008, 2011, 2012
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Sample Delta Resume
Insert sample bad resume
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Sample Delta Resume
Insert sample bad resume
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Resume Do’s and Don’ts
Do’s:
•Update Delta activities twice a year
•Exhibit effective communication by conveying a clear message
•Put the important items at the top
•The goal of a resume is to get to the next step
•It is a way for you to advertise and market yourself
•Focus on achievements, attractiveness, and accuracy
Don’ts
•It is not an autobiography
•It is not “everything but the kitchen sink”
•Avoid acronyms and multi-syllabic words
◦ (example: antidisestablishmentarianism )
•Do not focus on your needs, focus on the reader’s needs
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Resume Resources
www.smartresumewizard.com
www.resumegig.com
www.myperfectresume.com
www.resumegenius.com
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How to Increase Your Participation?
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•
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Get involved, volunteer when requests are made at the
Chapter, Regional or National Level
Network with fellow Sorors
Express interest and share knowledge (Skills, Expertise)
Read and understand governing documents (C&B, Chapter
Management Handbook, Code of Conduct, Policies &
Procedures, Ritual)
Read Delta communications
Attend Regional & National Events
Run for Office at the Local, Regional & National Level
Contact your Regional Director and/or Regional Representative
for more information on serving at a regional level.
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Aligning Skills and Experience with National and Regional Leadership Positions
ΔΣΘ
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Duties of National and Regional Elected Officers
Outlined in Delta Doctrine:
Chapter Management Handbook (Sixth Edition)
oNational Officers – Section 100
oRegional Officers – Section 200
▲ Constitution and Bylaws
oNational Officers – Article V, Section 1-6
oRegional Officers – Article V, Section 7-8
▲
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Example: Other Skills and Competencies expected
for National or Regional Position
Other Skills and Competencies
Relevant Experience
Knowledge of Delta Sigma Theta and ability to create a
vision for its’ future
Chapter President, Vice President or
Committee Chair. Attendance at
Conventions, Conferences & State
Meetings, Delta Internal Development
Workshops
Broad knowledge of sorority members’ skills and
competencies
National or Regional Leadership Positions
– Chair or Member of Committee
Ability to work collaboratively with a diverse group of
members across the organization
Chapter, Regional or National Committee
Member; Campus participation;
Community/Organizational leadership
Ability to maintain efficiency, integrity and transparency
Chapter President, Fiscal Officer, Audit
Team, Minerva Circle, Investigation Team,
Nominating Committee (Delta and
Organizational)
Protecting the confidentiality of Delta Sigma Theta’s
processes
Minerva Circle, Chapter President,
Treasurer, Committee Leadership
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Example – Professional Resume
Outlines:
•Skills and core competencies gained through education and positions
•Accomplishments in leadership positions
•List awards and achievements
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Example: Alumnae Experience Alignment
National or Regional
Nominating Committee
Member
•
•
Solicit and receive
nominations from chapters
and members
Select candidates
Relevant Experience
Other Skills/Competencies
Nominating committee in Delta or
Organizations; Human Resources
position; Job Search Committees;
Chapter or Regional Leadership
Public speaking
Ability to use electronic application
programs
Ability to use communication tools –
i.e. Webinars, Conference Calls, etc.
Knowledge of Delta Sigma Theta
National or Regional leadership roles
and responsibilities
•
Provide timely notice of
vacancies
•
Distribute names of
candidates
•
Report names of candidates at
National Convention or
Regional Conference
Nominating committee in Delta or
Organizations; Human Resources
position; Job Search Committees
Proficiency using email or other MS
Office programs (Word, PowerPoint,
Publisher, etc).
Confidentiality/Integrity
Public speaking
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Example: Alumnae Edition
Professional Involvement
•Current
and past jobs
•Management positions
•Workshops/ Speaking Experience
Organizational Involvement
•NAACP
•Other
women organizations
•Career related organizations
•List of leadership roles in these organizations
•Workshops/ Speaking Experience
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Example: Collegiate Experience Alignment
National or Regional
Relevant Experience
Nominating Committee Member
•
•
•
•
•
Other Skills/Competencies
Solicit and receive
nominations from chapters
and members
Select candidates
Organization leadership: Illustrates
experience working with different
types of people, and understanding
strengths and weaknesses
Provide timely notice of
vacancies
Distribute names of
candidates
Campus organizational leadership – Proficiency using email or other MS
i.e. Student Government Association Office programs (Word, PowerPoint,
Publisher, etc).
Report names of candidates
at National Convention or
Regional Conference
Public Speaking
Knowledge of Delta Sigma Theta
National or Regional leadership
roles and responsibilities
Confidentiality/Integrity
Public Speaking
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Example: Collegiate Edition
Professional Involvement
•Internships
•Current
Jobs
•Workshops/ Speaking Experience
Organizational Involvement
•Student
Government
•NAACP
•Black
Student Union
•Major related organizations
•List of leadership roles in these organizations
•Workshops/ Speaking Experience
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Example: Duties inherent but not outlined in the Chapter
Management Handbook/Constitutions & Bylaws
National or Regional Nominating Committee
Member
•
Creation of “Call for Nominations
Guidelines”
Skills/Competencies
Proficiency using email or other
MS Office programs (Word,
PowerPoint, Publisher, etc)
• Creation of “Call for Nominations” Webinar Ability to use Webex or other
online conference tools
• Creation of Online Application
Ability to use electronic
application/forms software
• Workshop Presentations at State or Regional Public Speaking
Meetings
Proficiency using MS PowerPoint
or other presentation tools
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Activity
Take a few minutes to name some duties and/or skills &
competencies required for the following leadership:
•National
Secretary
•Member, Scholarship and Standards
•Collegiate Member, National Internal Audit Committee
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The Application Process
ΔΣΘ
True or False
1.
The Most qualified candidate is the person with the most
Delta experience
2.
The applicant is ineligible to be slated for office if the
application is submitted after the deadline
1.
Attendance at National Conventions and Regional
Conferences are preferred for alumnae sorors, but not
required to run for office
The Application Process
Running
for
Office
The application process allows sorors to
submit required forms, documents and
information to the National Nominating
Committee to run for an elected National
Office or National Committee.
Note: The application process is vital to the
selection and slating of candidate.
Keys for a Successful Application
1.
2.
3.
4.
5.
6.
7.
8.
9.
Read the Constitution and Bylaws for the eligibility requirements
and duties of the position you are seeking.
Read and follow all of the “Guidelines and Instructions for
Seeking Office”.
Compose and pre-type answers for spelling, grammar, and word
count.
Responses to position questions should provide examples of
experience or knowledge
Complete all forms and obtain required documents.
Review information before submission.
If suggested, make a copy before submitting.
Adhere to submission deadlines.
Do not wait until deadline to submit.
Public Speaking
What is a good example?
•Teaching a course
•Speaker Introduction
•Founders Day Speaker
•Mistress of Ceremonies for an event
•Conference or Workshop Presenter
•Presiding over a chapter meeting
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Application & Position Questions
•
•
•
•
Answers should be thoughtful, detailed when necessary,
and coherent.
Responses to position questions should provide examples
of experience or knowledge.
Compose responses then have others scrutinize your
answers so they are the best you have to give when you
click submit.
The complete application becomes the content for the
Candidate Profiles.
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Response to Position Question
Chair, National Nominating Committee
Developing procedures to objectively screen applications
After observing and interacting with members, I have encouraged them to
seek leadership positions and to prepare for the attainment of their
leadership goals. In addition, I have served on the Elections committee in
my chapter.
Improved Response to Position Question
Chair, National Nominating Committee
Developing procedures to objectively screen applications
I have extensive professional experience creating assessment criteria that
can be interpreted and implemented by all evaluators. As a member of
my company’s hiring committee, I revised the guidelines and the criteria
that was implemented by more than 100 departments.
True Or False
1.
An applicant can inform people of their intent to
submit an application before the nomination
guidelines are published.
2.
An applicant can ask for chapter support before
they submit an application.
3.
The Nominating Committee can assist with
application completions.
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Letter of Recommendation
ΔΣΘ
Letter of Recommendation
Does the applicant...
•Possess and utilize leadership ability and skills?
•Understand the organization of Delta Sigma Theta Sorority,
Inc.?
•Think nationally and regionally? (i.e. translate successful
chapter experiences into general principles)
•Speak well?
•Follow through on responsibilities?
•Have an awareness and understanding of current national
and global educational, social and political issues?
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Who Can Write a Letter?
1.Soror?
2.Member?
3.Collegiate?
4.Delta
Dear?
5.Chapter President?
6.Chapter Treasurer?
7.Chapter Advisor?
8.Member-at-Large?
9.Family Member?
Letter Example
To Chair, National Nominating Committee
December 25, 2014
My name is Delta N. Committee. I write this letter to recommend Soror Iwana Whinn as a candidate for the position of Chair, National Nominating
Committee. We are members of the same chapter, served on the region’s leadership team and have been friends for a long time.
Soror Whinn, I think, is qualified for this position. She has served the chapter in many capacities including president and Chair of the Policies and Procedures
Program. Because of these positions, I know she knows how Delta works and knows how to get things done. Her leadership abilities are top of the line. She
has a compassion for others, provided advice when necessary encouraged sorors to step up to lead and makes sure the chapter was in compliance. I feel
she would be an excellent Chair because of her strong dedication to any given task. Further, she has the ability to empathize with those that she is working
with and this creates a great team bonding, professionally and socially. She speaks well when presenting and follows through on responsibilities.
As a member of the Mid Atlantic Region Leadership team, Soror Whinn serves as a MIT and DID Trainers. She put together policies and activities that
have been used by others. In 2007, she ran for Member of the Mid Atlantic Nomination Committee and actually won. Then in 2011, she ran and won Chair
of the same committee. Her knowledge of technology proved to be helpful. Using her talent in this area, she devised a program so that sorors who wanted to
run for office could submit their applications electronically. To everyone’s surprise, she was appointed to a National Technology Task Force. Soror Whinn gets
the job done even if it means breaking a rule or two for what is the best.
In the community, Soror Whinn is an advocate for social justice. After her son was arrested for burglary, she volunteered to work with disadvantaged
youth and teen violence. As a result, she received the Community Uplift Award and was appointed by the Mayor to serve on the Community Awareness
Program. She continued to work with the program until her son was released from jail. In addition, she was asked to present the program’s concept at the
Social Action Workshop at this year’s Delta Days at the Nation’s Capitol but declined to do so even though she attended.
Soror Whinn is a well rounded lady of class and distinction. She is compassionate about her endeavors, a great communicator, a visionary, an
exceptional leader, and a soror who always strives and works for the betterment of the sorority. I am glad Soror Iwana Whinn asked me, Delta N.
Committee, to endorse her for this position because everbody knows me.
Yours in Delta,
Delta N. Committee
Sigmaville Alumnae Chapter
Member # 007007
Artifacts
ΔΣΘ
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Artifacts
Definition
Definition
Artifacts support the position. An artifact is a relevant
Artifacts that
support
the position.orAn
artifactwork
is a relevant
example
demonstrates
support
you have done
example that demonstrates or support work you have done
that
pertains to the position you are applying for.
that pertains to the position you are applying for.
Whencollecting
collecting evidence
choose
a subset
that that
highlights
your
When
evidence
choose
a subset
highlights
professional responsibilities; choose quality over quantity.
your professional responsibilities; choose quality over
quantity.
Artifacts to support a position
What is a good example and for which position?
•Published article
•Course paper
•Real estate license
•Financial Statements that candidate created for an organization
•Newspaper article announcing a community award for service
•Certifications
•Dissertation
•Creating policies for an organization
•Delta resume
•Delta training certificates
•Audio testimony of experience
•PowerPoint slides for a presentation
•Regional Newsletter or Delta Journal that mentions your accomplishments
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Sample List of Positions
Alumnae Positions
Collegiate Positions
Finance Committee
Finance Committee
(Regional Cycle)
(National Cycle)
Nominating Committee
Nominating Committee
Scholarship and Standards Committee Scholarship and Standards Committee
(Regional Cycle)
(National Cycle)
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Sample of Relevant Artifacts
Member of Finance/Audit Committee
Alumnae Member
Collegiate Member
Certifications (e.g. CPA, FPA)
Sample budgets from activities
Sample Budgets/Financial Statements
Related coursework
Sample financial reports or briefings
Presentations/Workshops
Resume/Professional position
Associations (Black Business)
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Sample of Relevant Artifacts
Member of Scholarship and Standards Committee
Alumnae Member
Delta Training Certificates (Advisor/
DID/MIT)
Evidence - created/updated policies
and guidelines for an organization
Collegiate Member
Member of student judicial board/
court
Evidence - created/updated
policies and guidelines for an
organization
Example of presentations or
workshops led
Service on special task forces
Examples of presentations or
workshops led
Copy of Workshop Agenda
60
Sample of Relevant Artifacts
Member of Nominating Committee
Alumnae Member
Collegiate Member
Examples of presentations or workshops led
Examples of presentations or workshops led
Sample of criteria used for previous selection participation
Sample of criteria used for previous selection participation (Student Gov’t)
HR professional or Hiring manager
Resume
Resume
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Campaigning
ΔΣΘ
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Core Campaign Team
Before an applicant becomes a candidate
▲Applicants
may form a Core Campaign Team - sorors who assist with
exploring, planning and strategizing campaign activities. Example
members include:
•
•
•
Campaign manager
Treasurer
Communications lead (web site, email marketing, etc.)
pre-candidate activities should remain CONFIDENTIAL and not
shared outside of the Core Campaign Team. Example activities:
▲All
•
•
•
Researching the cost of a web site, logo design, print materials, etc.
Development of campaign theme; campaign strategy
Reviewing email marketing tools or blogs
▲Members
can consult with the Chair and/or Regional Member of the
National Nominating Committee to seek guidance throughout the
nominating and campaigning process.
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Allowed vs Not Allowed Examples
Campaigning examples are presented in the following table, but NOT
limited to:
ALLOWED
•
•
•
•
Print Literature
Robo-calls
Campaign booth items (e.g., standup and hanging table banners,
backdrop banners and decorations,
print literature on the table, balloons
etc.)
Campaign team items purchased by
the individual campaign team
member (e.g., shirts, scarfs, buttons,
hats)
NOT ALLOWED
•Gifts in Delegates Seats
•Gifts/Giveaways at Campaign Booths
•Gifts at campaign pre/post receptions
•Food of any kind (e.g., table candy,
peppermints, popcorn, chocolates)
•CDs, Jump Drives, etc.
•Mailing gifts
•Giveaways of any kind, which includes
fundraiser prizes
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FINAL THOUGHTS
https://www.youtube.com/watch?v=JDr-glivJ-g
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Becoming the Next Leader: Are you ready?
Aspiring leaders who are seeking an office should:
▲Know
Delta’s history and have a vision for its future
▲Be faithful to Delta Sigma Theta’s ideals and purpose
▲Have knowledge of Delta’s protocol, policies and procedures
▲Possess the ability to inspire action that continues the
“Delta movement”
You are the future!
Embrace it and stand ready to be the next leader for Delta Sigma Theta.
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Questions
67
2015 National Nominating Committee
Joi Moore
Sandida Moss
Glynis Mason
Khanay Turner
Sandra Gould
Donna Bowman
Petrina Ferguson
June Jenkins
Andria Jeffries
Elisa Rucker
Amani Odom
68