College of Speech and Hearing Health Professionals of
British Columbia
BOARD OF DIRECTORS
Minutes of a Meeting
Board Room, The Centre for Child Development (CCD)
9460 - 140th Street, Surrey, BC
Friday, March 19th, 2010 10:05am to 2:05 pm
Approved by the Board April 23, 2010
In Attendance:
 Jane Baynham
 Christy Faraher-Amidon
 Mark Hansen
 Mardi Lowe-Heistad
 Don Amos
Registrar/Recorder:
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Joe McLaughlin
Louise Parton
Gail Poole
Chuck Fuller, Vice-Chair
Sandy Bichard
 Diane O’Connor
Guests:
 Sara MacFayden, VL Interpreter
 Heather Perry, VL Interpreter
Regrets:
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1.
Linda Rammage, Chair
Bill Winnett
Call To Order and Review Agenda
Chuck Fuller called the meeting to order at 10:05am. The Agenda was reviewed
and approved with the following changes:
1) Discuss language of “notice to attend board meetings” on the website under
other business
2) Add Terms of Reference – Registration Committee under 5d)
3) Add Resolution regarding bylaw amendment filing
Motion #1: To approve the Consent Agenda as amended.
2.
APPROVED
Minutes of Previous Meetings
Motion #2: That the minutes of the Board’s meeting on March 11th, be approved as circulated.
APPROVED
College of Speech and Hearing Health Professionals of B.C.
Board Minutes – Friday, March 19, 2010, Approved by the Board on April 23, 2010
3.
Reports
The following reports were accepted as previously circulated:
a) Registrar Report
b) Finance Committee Report
The following reports were circulated at the meeting:
a) QA Committee Report – The Advanced Competency Advisory Committee
met March 18th to discuss global issues that will affect all professions. They
requested data regarding the number of professionals who applied for
specific advanced certificates to determine priorities and next steps. QA is
meeting every two weeks and will be presenting the Continued Competency
Credit requirement document for approval at the next board meeting.
Motion #3: Policies and Procedures drafted and approved by the QA Committee to be
used as interim policies and procedures pending board approval at the next board
meeting.
APPROVED
b) Registration Committee Report – accepted as circulated.
4.
Finance Committee
a) YTD Budget to Actual was discussed. Expenses will come in under budget
and the total draw from our available $500,000 line of credit was $425,000.
b) Policy regarding Remuneration to Board and Committee Members, Invigilators
and Staff for Services Provided was discussed and amended re: maximum costs.
Motion #4: To approve the policy on Remuneration to Board and Committee Members as
presented and amended.
APPROVED
5.
In-Camera Meeting (ll:05 am)
Motion #5: It was moved to proceed to an in-camera meeting to discuss the contract and
services provided by the database developer.
APPROVED
6.
Resume Regular Meeting (12:20 pm) – Finance Committee (cont’d)
c) Policy regarding legal expenses was discussed and amended to include exceptions
where an immediate legal opinion is required and will not incur a fee to exceed
$1,000.
Motion #6: To approve the Legal Expense policy as amended.
APPROVED
d) Indemnity Agreement with MOHS – 2.3 details to be worked out by legal counsel
and adopt the agreement as amended by legal counsel.
APPROVED
7.
Registration Committee
The following policies were previously circulated and presented at the board
meeting:
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College of Speech and Hearing Health Professionals of B.C.
Board Minutes – Friday, March 19, 2010, Approved by the Board on April 23, 2010
a) Student Applications: Entry Level Education and hearing aid
dispensing program requirements for application towards active
registration as a Hearing Instrument Practitioner. Policy to be named:
HIP Program Requirements
Motion #7: To approve the policy to be named HIP Program Requirements
as presented.
APPROVED
b) Practicum Requirements for Application towards registering as a
Hearing Instrument Practitioner
Motion #8: To approve the policy to be named HIP Practicum
Requirements
APPROVED
c) Policy for Approval: Approved Programs of Study for registration as a
SLP, AUD, and HIP
Motion #9: To approve the policy to be named Programs of Study.
APPROVED
Motion #10: To approve the Terms of Reference as presented.
APPROVED
8.
Quality Assurance Committee
Official Response to the College of Pharmacists Bylaw Notice was
discussed.
Action: Linda and Mardi to write a response to the College of
Pharmacists that this College wants to express the need for consistency
with regards to having one model whereby support personnel should
not be registrants of a college but certified non-registrants.
9.
Inquiry Committee
Terms of Reference were discussed. Final draft will be presented to the
board at the next meeting.
10.
Client Relations Committee
Terms of Reference were discussed. Final draft will be presented to the
board at the next meeting.
11.
Strategic Planning Retreat
a) Board Retreat Facilitators were discussed and it was decided to hire Doug
McCann who has extensive experience in designing and delivering strategic
planning sessions.
b) Retreat Date was confirmed for June 17 and 18 with dinner and a possible short
board meeting on the 17th with an all day strategic planning session on the 18th.
c) Retreat Venue: Discussion took place on preferences of suggestions. Richmond
curling club – Oval - UBC properties.
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College of Speech and Hearing Health Professionals of B.C.
Board Minutes – Friday, March 19, 2010, Approved by the Board on April 23, 2010
Action: Linda and Sandy to investigate possibilities. The Centre for
Children Development is a back up location.
12.
Appointment of Discipline Committee
Following discussion it was suggested the following people would comprise the
Discipline Committee: Chair, Vice Chair and members: Jane Baynham, Bill Winnett,
Mark Hansen, and Jeff Germain. The Chair of the Board would act as Chair of the
Discipline Committee.
APPROVED
13.
Other Business
a) Notice for members of the general public and registrants attendance to a board
meeting was discussed.
Motion #11: Anyone wishing to attend a board meeting to present a case must
provide at least two weeks notice to the Registrar and must submit their
presentation in writing to the Registrar at least two weeks prior to the board
meeting in order to be included in the board package. A total of 20 minutes will
be permitted per issue and each speaker has a maximum of five minutes to present
their case.
APPROVED
b) RESOLUTION for bylaw amendments – Gail Poole to draft the resolution
previously approved by the board in the format acceptable to the Ministry
of Health Services.
Meeting Adjourned
Motion #12: The meeting adjourned at 2:05 pm.
Next Meetings:
Friday, May 28, 2010
June 17 and June 18 – Retreat
Friday, September 17 – Transition Board Meeting
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