Memo
To:
Capital Camps &
Retreat Center
Board of Directors & Past Chairs
From: Fred Heyman – Board Chair
Date: Thursday, February 16, 2017
Re:
Next Week’s Board Meeting
The materials for next Wednesday’s Board of Directors meeting (February 22nd) are attached. Our
meeting will be held at Temple Isaiah (12200 Scaggsville Rd, Fulton) and will begin promptly at 7:00
p.m. Dinner will be provided and available beginning at 6:30 p.m.
Please review these documents in advance of Wednesday’s meeting, so we can begin our discussions
immediately. Please note – we will make use of our consent agenda provision. With this in mind, if
you would like any items removed from the consent agenda for more detailed discussion, please
inform Jonah in advance.
Packet Materials
1. Meeting Agenda
2. Consent Agenda Items
• Board Meeting Minutes – December 6, 2016
• 2017 Camper Enrollment Report
• 2017 Retreat Productivity Report
3. Current Agency Financial Statements
If you have any questions or comments, please do not hesitate to contact me (410-409-8733 /
[email protected]) or Jonah (240-283-6161 / [email protected]).
If you have not already responded regarding whether or not you plan to attend the meeting, please
contact Jonah immediately.
I look forward to seeing you on Wednesday.
Sincerely,
Fred
Board of Directors Meeting
Temple Isaiah – Fulton, Maryland
Wednesday, February 22, 2017
7:00 p.m.
Agenda
1. Welcome
2. D’var Torah
3. Consent Agenda*
4. Strategic Plan*
5. Property Taxes*
6. FIDF*
7. Good & Welfare
*Action Item
Capital Camps & Retreat Center provides fun, challenging and creative camp and retreat experiences that build vibrant
Jewish communities and nurture individual growth.
Capital Camps & Retreat Center
Board Meeting Minutes
December 6, 2016
Temple Isaiah – Fulton, MD
Attendance
Board Members: Fred Heyman, Board Chair; Miriam Smolen, 1st Vice Chair; Neil Demchick, Treasurer; Riva Mirvis,
Secretary; Sam Boxerman, Immediate Past Chair; Kay Klass, Past Chair; David Max, Past Chair; Carly Frank, Marla
Gruzin, Shelly Kupfer, Simon Nadler, Buddy Sapolsky, Brad Stillman, David Topol, Steve Wions, Bob Wittenstein
Staff: Ruth Burka, Director of Finance & Administration; Jim Duff, Chief Financial Officer, Jonah Geller, Chief Executive
Officer; Meredith Levine, Chief Development Officer; Tracy Newman, Administrative Coordinator; Ron Siegel, Chief
Operating Officer
1. Welcome & Introductions – Fred Heyman
Call to order 7:06 pm.
2. D’var Torah / Learnings – Jonah Geller
Everyone was asked to write one word about how they felt about the election, the aftermath and the future: from child
perspective (ages 10-18) and adult/personal perspective. Adjectives included: Confused, scared, frightened, conflicted,
anxious, sad, excited, cynical, crazy, petrified, nervous.
In speaking with other Jewish camp directors, we are talking about how the election may affect camp between now and the
summer and how will this affect campers and staff this summer. In JTA today, 115% increase in violent acts in NYC since
election. Camp professionals across the country are focusing on themes this summer like kindness, respecting others, no
bullying, etc.
Jonah shared some reflections from the D’var Torah he presented on November 11th (first Shabbat following the election) as
part of his Wexner Fellowship program.
3. Consent Agenda – Fred Heyman
Motion to accept Consent Agenda by Miriam Smolen.
Seconded by Riva Mirvis.
Motion passed unanimously.
Neil explained the proposed terms to refinance with United Bank – they modified the cover of the loan and proposed a 10year loan. The bank would have a choice after five years to opt out. The interest rate would be adjusted if necessary after
five years and adjusted to market rate to still allow for the tax advantage component. Pre-payment penalty only if the agency
refinances with another bank. CCRC would not be able to reassess/move banks after five years.
Motion to approve refinancing by United Bank by Sam Boxerman.
Seconded by David Topol.
Motion passed unanimously.
4. 2017 Proposed Budget – Neil Demchick
Having Jim around has been very helpful to move this along. The finance committee and staff management have been
working hard on this.
Operating Budget – includes camp, retreat, annual giving, payroll, overhead
We’re ending this year (2016) better than we expected – putting $85,000 into the agency after funding reserves for future
capital expenditures and $50,000 to improve cash position, assuming we meet our annual campaign goal.
2017 - $5.9 million total revenue. This does not include:
 any restricted grants or related expenses
 FIDF campers, Camp USA
We’re down about $8,000 since we currently don’t have FIDF campers and restricted funding projects.
Expenses go up about 2%, net goes down about $120,000 from 2016. Still putting away $75,000 for future capital
expenditures, but we don’t currently plan to reserve money to enhance our cash position.
Camp Revenue
Our agency’s largest revenue source is camp – 63% of the budget. Revenue, net of discounts decreased due to not
including FIDF/Camp USA campers. We are budgeting 30 campers fewer than 2016 considering our current
enrollment trends. We have booked 94% camper weeks so far for 2017, which is similar to where we were last
year.
Our past practice has been to look at camper numbers, but it is better to look at camper weeks for a true picture. In
order to meet budget, we need 198 more camper weeks, approx. 60-65 more campers.
Retreat Revenue
Budget increase 5.8% for 2017 – 3% increase in rates, 3% increase in occupancy.
Already booked 64% for next year, up from 55% last year.
Annual Campaign
Increase 2017 by $10,000 based on pending success of 2016 campaign.
Brief Discussion
Not planning to run Mother/Daughter and Father/Son weekends in 2017 due to current staff vacancy.
Future discussion item:

Participation of FIDF campers – will account for some camper weeks if we bring them in. In 2016, they paid for two
weeks and received a first-time camper discount. Conversations will start at Camp Committee meeting on January
11 and then come back to the Board for final discussion/approval.
Expenses
Year-round salaries account for 38% of our expenses, total salaries (which includes seasonal staff) is 48% of budget.
Increase of 5.6% includes addition of year-round, part-time CFO. Increase of 3% to staff. Insurance benefits anticipated to
increase 10%.
Food is 24% of total expenses. 1% increase in dining expenses.
 Clarification of past question regarding potential increase in staff costs to have split dining. At this time, we are not
planning to have split dining during summer 2017. Our budget has been reviewed with Kandle and they are in
agreement.
Programming dollars will decrease this year, as we excluded the restricted funds and grants. Not planning Hershey Trip and
budgeting less for LIT Disney trip. Lake toys for 2017 will be purchased with 2016 funds.
Marketing ($5,000) & Development ($28,000) has increased.
Capital Campaign – money comes in and goes out to pay the Debt and Debt service.
$1 million – planning to raise another $1.5 to total $2.5 million over next five years. Debt will be refinanced with estimated
$307,000 in debt service the first year.
Discussion:
 Will the cash as a result of the 2016 favorable results be set aside as additional money toward the improving cash
position line? This will allow us to use 2017 camper deposits for 2017 expenses and not pay 2016 bills.
 Still assessing the spillway and engineering plan.
 Note – we began 2016 without money in both reserves and cash position budget lines and now are able to add that
into the reforecast.
 Additional $500,000 from refinance will require careful staff/lay process/approval before any commitments are
made.
Motion to accept 2017 budget, as presented, by Buddy Sapolsky
Seconded by Bob Wittenstein
Motion passed unanimously.
5. Israel Trip – Simon/Bob
The Camp & Finance Committees met together on 11/16 to discuss the addition of an Israel trip.
1. Camper Perspective
Conceptually it’s easy to support, many benefits and connections to Israel is a very positive thing.
Concerns –
o Does our connection to Israel need to include a trip or can we have more Israeli staff/campers presence at
camp?
o Number of participants. The proposed plan will have four weeks in Israel with a weekend at camp before and
after; this will take place during the LIT summer and there will be no at camp alternative option. Initial trip has
25 campers expected, 2nd year 40. The 2017 budget has 62 LITs (there were 75 in 2016). There is a significant
issue with potentially losing a significant number of campers in the LIT program. Immediate short-term dip with
the potential to increase in the future.
o Losing these campers could also include losing siblings and reduced feeder system into CIT program.
o What if we had all that extra space without LITs? Could possibly generate revenue with additional camp
retreats, though that may have a negative impact on camp community.
Questions –
 Do most camps recoup the numbers in the future – how long does it take to regain numbers?
2. Financial Perspective
Impact on camp
o The current cost for 25 participants would be $7,900. We would need to subsidize $48,000 to allow campers to
only pay $6,000. Starting to negotiate the trip to lower the cost and exploring grant options at the Associated.
o Traditional LIT program, which is two sessions, proposed Israel LIT program is only at camp for a few days.
We’ll concede $84,000 in camper fees for those sessions, which is currently in the 2017 budget.
o Some camp facilities will be under-utilized and we’ll need to plan for that – possibly help to raise some of the
$132,000.
o Not sure of the impact on the CIT program and future staff.
Timeline
 Adam is working diligently to make this happen. Harder to forecast the initial loss.
 Looking ahead, when can we do this – continuing to discuss at camp committee (Jan 11) – earliest to
implement in summer 2018, but need to let people know spring 2017 to have opportunities to discuss with
campers during the summer.
 No rush – if/when we do it, we must do it right.
 Stability concern – cash position, numbers. Working on this trip will take time away from other things.
Board Member Comments:
 Goal to go to Israel is not enough – if the goal is to have camp staff have an experience and connection
with Israel than this trip is necessary.
 Staying in the lead of best practices in the camping community to have this Israel trip.
 Considering focus groups in the community. Have we approached current campers/parents to gauge
interest?
 Other camps offer a similar CIT program where they stay at camp for four weeks and then Israel for four
weeks. Most research shows that the target population for this trip is the LIT age (entering 11th grade).
 Opportunity to take a trip like this with camp friends would be amazing.
 Theoretically a great idea, but not sure this is practical. Not pleased with Disney focus – what else can we
offer them?
 How many of the kids that go on Israel trips stay with camp long term?
6. Strategic Plan – David Topol
Strategic Planning Committee recently met (12/4) to work on a set of goals, strategies and specific actions focused on the
next areas where we can make improvements. Big thanks to Miriam Smolen and Simon Nadler for chairing the committee
and Marilyn Price, who is shepherding us through this process.
For example, the following are two goals regarding Camp:
GOAL: Cultivate in campers and staff a commitment to the State of Israel and an understanding of its complexities.
Strategies:
1. Develop long-term solutions to learning and education about Israel, its history, its people, and its culture,
through a progressive curriculum that highlights different ideas at each age of camp.
2. Send a group of 35-40 11th graders to Israel annually to engage with the people and culture and determine
ways for those individuals to bring back what they learned to the camp community.
GOAL: Instill a feeling of connection and commitment to our camp community 12 months of the year.
Strategies:
1. Encourage participation in and engagement with the variety of camp offerings (reunions, retreats, focus groups,
committees) throughout the year, as well as other opportunities to connect with the agency.
2. Create a robust marketing plan, which connects people to camp and lays the foundation for cultivating a new
generation of connected individuals.
3. Increase the family-camp program offerings to appeal to a diversity of consumers, such as fathers/daughters or
mothers/son, interfaith families, those with a specific interest (art, sports, music, etc.).
Our next step will include drilling down further to address the ways in which we can implement these actions and the
necessary financial commitment. The more significant discussion will include prioritizing the list and evaluating what is
feasible/realistic to achieve.
Next committee meeting will occur at the end of January. Plan is to circulate a working draft to the Board and discuss further
at the February 22nd Board meeting. We expect to ask the Board to approve the plan at the April 26th meeting.
7. Development – Meredith Levine
Scale of gifts for Annual Campaign - $175,000 raised as of today. $139,000 to go by December 31.
Please make your calls from your call sheets – send updates to Meredith by this Friday, 12/9. Things are happening slowly,
but they are happening. We’ve asked each of you to only call five people – the staff has much more.
Discussion:

Average amount of gifts have declined this year. Anecdotally people are staying at the same level. Giving
Tuesday was great with the younger crowd, including our staff. Some of our larger donors have not yet
made their gifts.
8. Good & Welfare
Meeting adjourned 9:03 pm.
Next meeting: Wednesday, February 22nd
Capital Camps
2017 Summer Program Statistics
Camper Enrollment
2017
2016
2/15/17
2/11/16
1st Session
1st Session (grades 3 - 10)
Session 1A
Session 1B
LIT
Atzma'im Internship
283
27
48
33
0
282
52
50
36
1
2nd Session
2nd Session (grades 3 - 10)
LIT
388
20
417
39
CIT (Full Summer)
45
51
Total Campers Enrolled:*
844
928
2017
2016
2/15/17
2/11/16
Benjamin
1st Session
Session 1A
Session 1B
2nd Session
51
27
48
101
48
52
50
112
Reich
1st Session
2nd Session
95
114
97
140
Kaufmann
1st Session
2nd Session
93
123
88
120
Macks
1st Session
2nd Session
44
50
49
45
1st Session
2nd Session
33
20
36
39
Atzma'im Internship
1st Session
0
1
Full Summer
Total*
45
844
51
928
Full Summer
2017
2016
2/15/17
2/11/16
By Session
By Village
LIT
CIT
*Full Summer Campers Counted in BOTH 1st and 2nd Session:
Benjamin
Reich
Kaufmann
Macks
Total
0
1
4
3
8
1
3
9
9
22
Location
Montgomery County
Northern Virginia
Baltimore
Other
Howard County
Southern Virginia
Richmond
DC
Israel
Total
AS OF:
# of Campers
429
134
96
71
34
37
18
41
8
868
Capital Camps 2017 YTD Campers by Region
Richmond, 18, DC, 41, 5%
2%
Israel, 8, 1%
Southern Virginia, 37, 4%
Howard County, 34, 4%
Other, 71, 8%
Montgomery County, 429, 49%
February 15, 2017
Baltimore, 96, 11%
Northern Virginia, 134, 16%
CITY
STATE
Mill Valley
Redondo Beach
Greenwich
Bay Harbor Islands
Boca Raton
Marathon
Miami
Miami Beach
Highland Park
Annapolis
Arnold
Elkridge
Frederick
Hyattsville
Mount Airy
Sykesville
CA
CA
CT
FL
FL
FL
FL
FL
IL
MD
MD
MD
MD
MD
MD
MD
# CAMPERS
1
1
1
1
5
1
1
2
1
1
1
2
2
1
1
1
CITY
STATE
# CAMPERS
CITY
STATE
# CAMPERS
Chapel Hill
Raleigh
Andover
East Brunswick
Maplewood
Morristown
Mt. Laurel
Pennington
Princeton
Short Hills
Upper Montclair
Wayne
Ardsley
Hastings On Hudson
Larchmont
New York
Shirley
NC
NC
NJ
NJ
NJ
NJ
NJ
NJ
NJ
NJ
NJ
NJ
NY
NY
NY
NY
NY
1
2
1
1
1
1
1
2
2
2
1
1
2
2
2
1
2
Ambler
Gettysburg
Harrisburg
Maple Glen
Mechanicsburg
Newtown
Pittsburgh
Springfield
Villanova
El Paso
Charlottesville
Fredericksburg
Woodbridge
PA
PA
PA
PA
PA
PA
PA
PA
PA
TX
VA
VA
VA
1
1
2
2
2
1
5
2
1
1
2
2
1
Capital Camps: Summer 2017 Registration Summary
Date As Of: February 15, 2017
Benjamin
Session 1
Session 1A
Session 1B
Session 2
Full Season
Year-Round
Family Camps
Yotair
(4 wks)
(2 wks)
(2 wks)
(3 wks)
(7 wks)
(3 days)
(4 days)
2017 Camper
2017 Bed
2016 Camper Totals as of:
2016 Bed Totals as of:
2016 Campers
2016 Beds
Totals to Date
Totals to Date
February 11, 2016
February 11, 2016
Final
Final
0
38
38
44
44
44
44
0
1
70
70
88
89
96
96
51
0
0
110
110
124
124
126
126
2017
2016
2017
2016
2017
2016
2017
2016
2017
2016
3rd Grade
1
8
7
10
12
12
18
14
0
4th Grade
18
13
13
13
16
17
23
44
5th Grade
31
24
5
28
18
21
56
2017
2016
2017
2016
Special Needs
1
2
2
1
2
0
4
2
0
0
9
9
5
5
7
7
Sub Total
51
47
27
52
48
50
101
111
0
1
227
227
261
262
273
273
6th Grade
48
54
61
61
0
1
109
109
116
117
115
116
7th Grade
45
36
51
71
1
2
97
98
109
111
122
123
Special Needs
1
4
1
5
0
0
2
2
9
9
8
8
Sub Total
94
94
113
137
1
3
208
209
234
237
245
247
8th Grade
35
41
75
46
1
4
111
112
91
95
92
96
9th grade
50
35
40
58
3
5
93
96
98
103
104
109
Reich
Kaufmann
Special Needs
4
3
4
7
0
0
8
8
10
10
8
8
Sub Total
89
79
119
111
4
9
212
216
199
208
204
213
88
Macks
10th Grade
39
36
44
34
3
9
86
89
79
88
80
Special Needs
2
4
3
2
0
0
5
5
6
6
5
5
Sub Total
41
40
47
36
3
9
91
94
85
94
85
93
275
260
380
395
8
22
738
746
779
801
807
826
20
39
53
53
75
75
75
75
45
51
45
45
52
52
49
98
Camp w/o Leadership
27
52
48
50
Leadership Program
LIT-11th
33
36
CIT-12th
0
1
Sub Total
33
37
308
297
Camp incl Leadership
27
52
48
50
20
39
45
51
98
98
127
127
124
173
400
434
53
73
836
844
906
928
931
999
Year-Round Family Camps
Mother-Daughter Family Camp
0
0
0
0
0
0
New Year's Family Camp (2015)
0
0
0
0
0
0
Father-Son Family Camp
0
0
0
0
0
0
Bubbie-Zadie Family Camp
0
0
0
0
0
0
Summer Family Camp
0
0
0
0
0
0
185
185
Sub Total
0
0
0
0
0
0
185
185
Yotair
Grand Total
308
297
27
52
48
2017
Capacity to Date
50
400
2016
434
53
73
0
Summer Camp Weeks
To Date
2016
2017
3205
2953
-252
1
2
Total
1
2
Total
Benjamin
66%
79%
71%
78%
79%
82%
Reich
74%
89%
82%
76%
109%
93%
Kaufmann
70%
90%
82%
67%
91%
79%
Macks
81%
93%
87%
91%
83%
87%
New Campers
80%
72%
66%
84%
73%
78%
90%
78%
92%
94%
91%
86%
2016 Final
2016 YTD
145
2017 YTD
Leadership
Total
0
Increase (decrease)
32
69
32
32
69
69
114
114
32
69
868
876
975
997
1230
1298
Percent
Campers By Region
Location
2017 YTD
2016 YTD
Montgomery Cty
429
461
Baltimore
96
115
NOVA
134
134
Howard County
34
31
Percent of 2016 campers that are new
DC
41
32
100
16%
11%
Percent of 2016 campers that are new
Southern VA
37
33
68
8%
Percent of 2017 campers that are new
Richmond
18
28
Israel
8
0
Other
71
72
868
906
Wait List
Benjamin
Reich
Kaufmann
Macks
LIT
Atzma'im
Total
10
3
2
6
21
hunt
Retreat Center Productivity Report (February 16, 2017)
Food service, ropes/lifeguarding and other are broken out so that we can track participant/occupancy/cancellation costs
vs. programming costs. It is all posted as revenue, even if the charges offset actual/direct costs.
2016 Budget:
$1,650,000
Final Sales 2016
(12/31/16 YTD)
Contracted
Pending
Dates Held
Subtotal
Final Number of
Events
119
0
0
119
Additional Revenue
Food Service
Ropes/Lifeguards
Total
2017 Budget:
119
Current Number of
Events
72
14
1
87
Additional Revenue
Food Service
Ropes/Lifeguards
Total
Profiles
Youth/Teen
Adult/Family
Weekday
Weekend
Jewish
Non-Jewish
8,033
Final Dollar Value
Final Bed Nights
1,673,232
0
0
1,673,232
17,776
0
0
17,776
8,138
32,717
1,714,087
17,776
$1,700,000 (Variance-to-Budget as of 2/16/2017 = -$349,084)
YTD Sales 2017
(2/16/2017)
Contracted
Pending
Dates Held
Subtotal
Demographic
Final Number of
Participants
8,033
0
0
8,033
87
Current Number of
Participants
5,695
1,095
50
6,840
6,840
Current FY 2017 Events
49
38
49
38
Current FY ’17
Events
73
14
Current FY ’17
Event %
84%
16%
Current FY ’17
Participants
5,169
1,671
Current Dollar Value
Current Bed Nights
1,044,518
291,993
7,500
1,344,011
10,589
3,662
100
14,351
905
6,000
1,350,916
14,351
Current FY 2017 %
56%
44%
54%
46%
Current FY ’17
Participant %
76%
24%
Current FY ’17
Revenues
1,048,277
302,639
Current FY ’17
Revenue %
78%
22%
Capital Camps & Retreat Center
Summary of Real Estate Tax Appeal Financial Information
10% Penalty Total tax 1% Est Bureau Costs 9% Interest Total Originally Recorded Adjusted Recorded Paid Payable 2014
$ 143,814
(a)
$ 14,381
(a)
$ 33,221
(a)
$ 1,495
(a)
$ 192,911
$ ‐
(h)
$ 192,911
(i)
$ 96,456 (b)
$ 96,456
(b)
2015
144,532
(c)
14,453
(d)
26,016
(e)
1,445
(f)
186,446
90,000
(h)
96,446
(i)
‐
186,446
(j)
2016
150,251
(c)
15,025
(d)
13,523
(e)
1,503
(f)
180,301
95,000
(h)
85,301
(i)
‐
180,301
(j)
Total
$ 438,597
$ 559,658
$ 185,000
$ 96,456
463,203
$ 43,859
$ 72,759
$ 4,443
Less payable amount held in Restricted Cash
$ 374,658
(185,000)
Balance of Payable amount
$ 278,203
Notes & Sources:
(a)
Summary of tax bills and settlement agreement
(b)
Balance payable equally in February and May 2017.
(c)
Summary of tax bills for stated years.
(d)
Assumed for illustrative purposes ‐ penalty
10.0%
(e)
Assumed from beginning of year to 12/31/2016 at rate of
9.0%
(f)
Assumed for illustrative purposes ‐ Estimated Bureau Costs
1.0%
(g)
After completion of appeal process and assuming reduced taxes,
CCRC will request refund of taxes, penalties & partial interest.
(h)
Source ‐ financial statements
(i)
2014 is adjusted through a prior period adjustment to full amount of settlement agreement to $192,911.
2015 is adjusted through a prior period adjustment to $186,446.
2016 is adjusted through the 2016 P&L to $180,301.
(j)
Assumed as Total including estimated penalties, interest, & costs
8
Jewish Camp and Conference Service, Inc
Income Statement
Compared with Budget
For the Twelve Months Ending December 31, 2016
Year to Date
Actual
Revenues
Camper Revenue
Camper Discounts
Camper Financial Aid
Retreat Revenue
Unrestricted Fundraising
Federation Allocation
Restricted Fundraising (Grants)
Other Income
Annual Budget
vs. Actual
Annual Budget
vs. Actual %
(28,752)
26,500
(39,650)
(43,530)
91,707
(1,679)
9,558
4,322
100.7%
108.1%
84.8%
102.6%
70.9%
101.4%
89.8%
90.7%
4,359,738 $
(352,314)
(220,350)
1,723,530
223,293
118,602
83,992
42,345
4,330,986 $
(325,814)
(260,000)
1,680,000
315,000
116,923
93,550
46,667
Total Revenues
5,978,836
5,997,312
18,476
99.7%
Expenses
Personnel - Year Round
Personnel - Seasonal
Food
Interest Exp - Operating
Program
Utilities
Insurance Expense
Rent
Facilities
Marketing
Taxes - Property
Development
Other
2,015,878
535,707
1,323,298
0
582,083
303,676
145,566
102,837
136,158
10,224
180,464
12,196
209,241
2,061,667
589,364
1,511,974
5,844
640,244
340,000
152,052
111,180
128,700
15,000
95,004
32,900
176,883
45,789
53,657
188,676
5,844
58,161
36,324
6,486
8,343
(7,458)
4,776
(85,460)
20,704
(32,358)
97.8%
90.9%
87.5%
0.0%
90.9%
89.3%
95.7%
92.5%
105.8%
68.2%
190.0%
37.1%
118.3%
Total Expenses
5,557,328
5,860,812
303,484
94.8%
308.8%
Net Operating Income ("NOI")
$
Annual Budget
$
421,508 $
136,500 $
(285,008)
$
$
421,508 $
507,050
252,505
4,325
6,490
130,000
(947,913)
(17,000)
(116,057)
240,908 $
136,500 ($
(1,600,000)
(116,057)
(1,579,557) $
285,008)
(507,050)
(252,505)
(4,325)
(6,490)
(130,000)
(652,087)
17,000
0
(1,820,465)
Reconciliation from NOI to Net Operating Cash Flow
Net Operating Income
$
Capitalized In-Year Expenditures
Reserve for Maintenance & Repairs
Improve Cash Position
Adjusted Operating Income (Loss) with Reserves $
421,508 $
(135,632)
(75,000)
(50,000)
160,876 $
136,500 $
(136,500)
-
(285,008)
(868)
75,000
50,000
(160,876)
Reconciliation from NOI to Net Income (Loss)
Net Operating Income
Contributions - Capital Campaign
Contributions - Restricted (Cabins)
Contributions - Restricted (Endowments)
Contributions - Restricted (Other)
Contributions - Non-Cash Use of Donated Land
Depreciation/Amortization Expense
Non-Cash Use of Donated Land
Interest Expense - Mortgage
Net Income (Loss)
1
-
$
Jewish Camp and Conference Service, Inc
Balance Sheet
December 31, 2016
Current Month
ASSETS
Current Assets
Operating Cash
Restricted Cash
Camp, Retreat & Devel AR
Inventory
Other Current Assets
$
Prior Month
Prior Year End
YTD Change
737,576
475,828
148,691
31,092
28,848
142,201
861,594
(40,745)
(5,132)
(5,615)
879,777 $
1,337,422
107,946
25,960
23,233
718,318 $
1,094,710
111,263
31,092
31,899
2,374,338
1,987,282
1,422,035
27,592,508
(15,228,570)
27,586,018
(15,199,445)
27,130,897
(14,310,279)
461,611
(918,291)
12,363,938
12,386,573
12,820,618
(456,680)
Other Assets
Unrestricted Investments
Restricted Investments
Pledges Receivable Captl Cmpg
Donated Use of Land
Other Assets
92,519
106,340
373,025
130,000
6,491
92,519
106,340
638,194
17,000
200,439
92,519
106,340
958,467
17,000
6,491
(585,442)
113,000
-
Total Other Assets
708,375
1,054,492
1,180,817
(472,442)
$
15,446,651 $
15,428,347 $
15,423,470
23,181
$
979,268 $
1,675,695
41,369
399,577
828,412 $
1,299,069
41,869
3,649,577
747,001
1,804,818
50,575
3,651,959
232,267.00
(129,123.00)
(9,206.00)
(3,252,382.00)
Total Current Liabilities
3,095,909
5,818,927
6,254,353
(3,158,444.00)
Long-Term Liabilities
Current Portion of Notes Payab
Loan Issuance Costs
Notes Payable - Friends of CC
Notes Payable - Vehicles
Mortgage-UnitedBnk-LongTermPor
Deferred Rent
0
(12,717)
11,000
5,745
3,250,000
39,358
0
0
11,000
6,142
0
40,068
(3,651,959)
0
11,000
8,340
3,649,577
45,320
3,651,959.00
(12,717.00)
0.00
(2,595.00)
(399,577.00)
(5,962.00)
Total Long-Term Liabilities
3,293,386
57,210
62,278
3,231,108.00
Total Liabilities
6,389,295
5,876,137
6,316,631
72,664.00
Fund Balances
Fund Balances
Temp Restricted Net Assets
BdDesignateUnrestr-RepairMaint
BdDesignatedUnrestr-Debt Rsrve
Permanently Restricted Funds
Net Income
6,576,286
1,463,118
135,378
500,000
141,666
240,908
5,981,247
2,413,929
440,000
130,000
141,666
445,368
6,713,074
2,413,929
440,000
130,000
141,666
(731,830)
(136,788.00)
(950,811.00)
(304,622.00)
370,000.00
0.00
972,738.00
Total Capital
9,057,356
9,552,210
9,106,839
(49,483)
15,446,651 $
15,428,347 $
15,423,470 $
Total Current Assets
Property and Equipment
Gross Fixed Assets
Less Accumulated Depreciation
Total Property and Equipment
Total Assets
952,303
LIABILITIES AND CAPITAL
Current Liabilities
Accounts payable & accrued exp
Deferred Income
Security Deposits - Retreat
Current Portion of LTD
Total Liabilities & Capital
$
2
23,181
Jewish Camp and Conference Service, Inc
Income Statement
Compared with Budget
For the One Month Ending January 31, 2017
Year to Date
Actual
Revenues
Camper Revenue
Camper Discounts
Camper Financial Aid
Retreat Revenue
Unrestricted Fundraising
Federation Allocation
Other Income
$
18,460 $
0
0
167,597
17,988
10,007
25
Annual Budget
4,289,810 $
(272,000)
(250,000)
1,700,000
325,000
120,000
39,000
Annual Budget
vs. Actual
Annual Budget
vs. Actual %
4,271,350
(272,000)
(250,000)
1,532,403
307,012
109,993
38,975
0.43%
0.00%
0.00%
9.86%
5.53%
8.34%
0.06%
Total Revenues
214,077
5,951,810
5,737,733
3.60%
Expenses
Personnel - Year Round
Personnel - Seasonal
Food
Program
Utilities
Insurance Expense
Rent
Facilities
Marketing
Taxes - Property
Development
Other
155,596
11,161
70,635
12,180
28,776
12,504
7,791
9,407
2,270
12,998
218
8,970
2,159,203
561,022
1,380,365
514,645
350,200
159,655
114,515
128,100
20,000
97,854
61,238
188,478
2,003,607
549,861
1,309,730
502,465
321,424
147,151
106,724
118,693
17,730
84,856
61,020
179,508
7.21%
1.99%
5.12%
2.37%
8.22%
7.83%
6.80%
7.34%
11.35%
13.28%
0.36%
4.76%
Total Expenses
332,506
5,735,275
5,402,769
5.80%
Net Operating Income ("NOI")
Reconciliation from NOI to Net Income (Loss)
Net Operating Income
Contributions - Capital Campaign
Contributions- Restricted
Depreciation/Amortization Expense
Non-Cash Use of Donated Land
Interest Expense - Mortgage
Net Income (Loss)
Reconciliation from NOI to Net Operating Cash Flow
Net Operating Income
Capitalized In-Year Expenditures
Reserve for Maintenance & Repairs
Adjusted Operating Income (Loss) with Reserves
($
118,429) $
($
118,429) $
15,000
(76,500)
(2,167)
(10,219)
192,315) $
216,535 $
216,535 $
334,964
(15,000)
76,500
2,167
10,219
408,850
118,429) $
(4,990)
(6,250)
(129,669) $
216,535 $
(141,535)
(75,000)
$
334,964
(136,545)
(68,750)
129,669
($
($
$
3
216,535
$
334,964
-54.69%
Jewish Camp and Conference Service, Inc
Balance Sheet
January 31, 2017
Current Month
ASSETS
Current Assets
Operating Cash
Restricted Cash
Camp, Retreat & Devel AR
Inventory
Other Current Assets
$
Total Current Assets
828,343
1,140,657
150,021
25,960
11,235
Current Month
Last Year
397,779 $
493,327
224,497
31,092
66,289
Prior Year End
YTD Change
879,777
1,337,422
107,946
25,960
23,233
(51,434.00)
(196,765.00)
42,075.00
0.00
(11,998.00)
2,156,216
1,212,984
2,374,338
(218,122.00)
27,597,498
(15,305,070)
27,227,901
(14,443,612)
27,592,508
(15,228,570)
4,990.00
(76,500.00)
12,292,428
12,784,289
12,363,938
(71,510.00)
Other Assets
Unrestricted Investments
Restricted Investments
Pledges Receivable Captl Cmpg
Donated Use of Land
Other Assets
92,519
106,340
380,159
127,833
6,491
92,519
106,340
936,226
17,000
6,491
92,519
106,340
373,025
130,000
6,491
0.00
0.00
7,134.00
(2,167.00)
0.00
Total Other Assets
713,342
1,158,576
708,375
4,967.00
Property and Equipment
Gross Fixed Assets
Less Accumulated Depreciation
Total Property and Equipment
$
15,161,986
15,155,849 $
15,446,651
(284,665.00)
$
807,439
1,952,841
43,869
200,006
572,763 $
2,033,892
48,075
3,649,577
979,268
1,675,695
41,369
399,577
(171,829.00)
277,146.00
2,500.00
(199,571.00)
Total Current Liabilities
3,004,155
6,304,307
3,095,909
(91,754.00)
Long-Term Liabilities
Loan Issuance Costs
Notes Payable - Friends of CC
Notes Payable - Vehicles
Mortgage-UnitedBnk-LongTermPor
Deferred Rent
(12,611)
11,000
5,745
3,250,000
38,648
0
11,000
8,141
0
45,320
(12,717)
11,000
5,745
3,250,000
39,358
106.00
0.00
0.00
0.00
(710.00)
Total Long-Term Liabilities
3,292,782
64,461
3,293,386
(604.00)
Total Liabilities
6,296,937
6,368,768
6,389,295
(92,358.00)
Fund Balances
Fund Balances
Temp Restricted Net Assets
BdDesignateUnrestr-RepairMaint
BdDesignatedUnrestr-Debt Rsrve
Permanently Restricted Funds
Net Income
6,817,202
1,463,118
135,378
500,000
141,666
(192,315)
5,981,247
2,413,929
440,000
130,000
141,666
(319,761)
6,576,286
1,463,118
135,378
500,000
141,666
240,908
240,916.00
0.00
0.00
0.00
0.00
(433,223.00)
Total Capital
8,865,049
8,787,081
9,057,356
(192,307.00)
15,155,849 $
15,446,651
(284,665.00)
Total Assets
LIABILITIES AND CAPITAL
Current Liabilities
Accounts payable & accrued exp
Deferred Income
Security Deposits - Retreat
Current Portion of LTD
Total Liabilities & Capital
$
15,161,986 $
4
Camp Metrics
As of 1/31/17
2016 Actual REGISTRATION Benjamin & Reich
Kaufmann
Macks
LIT
CIT
FIDF
Camp USA Yotair
Family Camps ‐ Summer
Forfeited Fees
Priority Discount ‐ Not allocated by program in 2017
Total Summer Registration
Family Camps ‐ Non Summer
Camp Other (a)
Total Registration Including Non‐Summer
% Growth
Campers
(c)
(c)
(b)
2017 Budget
Amount
Campers
510
$ 3,152,502 192
83
470,755
75
209,385
49
198,660
15
98,370
7
38,725
114
36,300
185
19,150
13
85,710
1,243
4,309,557
160
33,450
18,606
4,361,613 1,403 Summer Campers Registered (c)
Amount
510
186
78
62
43
0
0
114
185
$ 2,384,670 988,455 464,710
252,200
204,250
0
0
38,475
19,150
0
(89,200)
1,178
4,262,710
107
27,100
1,285 ‐8.4%
4,289,810 ‐1.6%
# Wks
1,577 651 302 223 301 ‐ ‐ 114 2016 # Campers (1/29/16)
488
199
85
76
51
‐
‐
64
‐
2016 Amount (1/31/16)
$3,100,433
462,345
222,950
206,640
‐
‐
18,850
7,700
‐ ‐
‐ ‐
‐
3,168
963 4,018,918 3,168 2017 # Campers (1/31/17)
2017 Amount (1/31/17)
436
207
87
53
45
‐
5
26
‐
‐
‐
859 $2,028,685
1,073,675
469,055
216,050
213,750
‐
29,135
7,875
‐
1,760
‐
4,039,985 ‐
‐
4,018,918 18,460
4,058,445 Metrics Per Camper ‐ General Camp & Macks
Per Camper ‐ LIT & CIT
Per Camper Week ‐ Excludes Leadership, Yotair & Family Camps
Per Camper ‐ Yotair
Per Camper ‐ Summer Family Camp
Per Camper ‐ Non‐Summer Family Camp
$4,660
3,291 1,339 318 104 209 $4,843
4,347 1,517 338 104 253 $4,615
3,383 1,444 295 $4,899
4,386 1,533 303 Discounts
Financial Aid ‐ Need Based
FIDF & CampUSA
Financial Aid Total
265,725 222,370 87,120 575,215 272,000 250,000 ‐ 522,000 160,189 ‐ ‐ 160,189 136,709 124,346 21,635 282,690 Financial Aid per Camper (excludes Yotair and Family Camps & Israelis)
Net revenue per budgeted camper ‐ all programs
$537 2,699 $594 2,932 Occupancy Rate
Capacity ‐ Excludes Yotair and Family Camps
Total Budgeted Camper Weeks
Actual Camper weeks Budgeted Occupancy rate
Actual / budgeted camper weeks
3,780 3,459 3,239 91.5%
93.6%
3,780 3,054 n/a 80.8%
n/a
3,780 3,459 3,197 91.5%
98.7%
3,780 3,054 2,938 80.8%
96.2%
NET CAMP REVENUE
$ 3,786,398 $ 3,767,810 $ 3,858,729 $ 3,775,755 (a) Revenue from additional funds paid by reunion participants, FDIF, JCC visiting groups, and miscellaneous adjustments.
(b) 2017 Budget reflects 2 less non‐summer family camps than 2016.
(c) Actual quantity registered may exceed total budget due to future cancellations.
5
# Wks
1,384
729
318
192
315
‐
‐
26
‐
‐
2,964 Retreat Metrics
as of 2/9/2017
2016
Yr End Totals
Budget
2017
% Increase (Decrease)
Bookings
Budget
335 331
147 138
188 193
346 148 198 Retreats Booked (2017 to date, contracted & pending)
117 Number
364 Total days (a)
139 Weekend days (a)
225 Weekdays (a)
8,033 Participants
17,776 Bed Nights
63,319 Meals
$ 1,729,411 $ 1,650,000
Revenue ‐ generated / contracted
n/a Revenue ‐ pending
n/a Revenue ‐ holds
90 328 156
172
6,849 14,411 43,801 $ 1,061,150 $ 1,700,000 291,993 7,500 Total available days:
Weekend days (Fri/Sat/Sun)
Weekdays (Mon/Tues/Wed/Thurs)
Comparative Statistics
Number of days per retreat
Bed nights per retreat
Participants per retreat
Participants per day
Meals served per retreat
Meals served per day
4.6%
3.1 151.9 68.7 22.1 541 174 3.6 160.1 76.1 20.9 487 134 Revenue per Retreat
Revenue per Day
Revenue per Participant
Revenue per Bed Night
$ 14,781 4,751 215 97 $ 15,035 4,125 198 94 Revenue per Meal Served
27 31 (a) includes multiple groups on a single day
(b) includes $62,000 of revenue for retreats cancelled after 2/10/16
6
% to Budget
2016
Bookings as % to Yr End of 2/10/16
Total
93
6,403
13,886
80.0%
(b) $ 926,673
282,497
196,095
85.2%
FY 2017 ‐ Capitalized Expenditures
as of 1/31/17
Project
Estimate
2017 Budget
Development Restricted Unrestricted
Actual
Debt
Agency Vehicle Replacement
Replacement computers / IT upgrades
Mattress & bunk replacements
Computer Servers
Replace Dining Hall Siding
3 Macks Platforms
Ropes Course Storage Shed
Light Polies on Reich Path
Replace Dining Hall Floor Scrubber
3 Five Ton Dining Hall HVAC Units
Stain Dining Hall & Theatre
Dam & Spillways Repairs
New Ropes Course Static Tower
Safety & Security Upgrades
$ 20,000
5,000
10,000
10,000
18,000
3,000
15,000
12,000
10,000
25,000
12,000
100,000
60,000
75,000
$ 20,000 $ ‐
$ ‐
5,000 ‐
‐
10,000 ‐
‐
10,000 ‐
‐
18,000 ‐
‐
3,000 ‐
‐
15,000 ‐
‐
12,000 ‐
‐
10,000 ‐
‐
25,000 ‐
‐
12,000 ‐
‐
‐
‐
100,000
‐
60,000 ‐
‐
75,000 ‐
Contingency
1,535
1,535
‐
‐
Total capital expenditures
376,535
141,535
135,000
100,000
7
Expended
$ ‐
‐
‐
‐
‐
‐
‐
‐
‐
4,990
‐
‐
‐
‐
4,990
Balance to Budget
Development Restricted Unrestricted
Debt
$ 20,000 $ ‐
$ ‐
5,000 ‐
‐
10,000 ‐
‐
10,000 ‐
‐
18,000 ‐
‐
3,000 ‐
‐
15,000 ‐
‐
12,000 ‐
‐
10,000 ‐
‐
20,011 ‐
‐
12,000 ‐
‐
‐
‐
100,000
‐
60,000 ‐
‐
75,000 ‐
1,535
‐
‐
136,546
135,000
100,000
Capital Camps & Retreat Center
Summary of Real Estate Tax Appeal Financial Information
10% Penalty Total tax 1% Est Bureau Costs 9% Interest Total Originally Recorded Adjusted Recorded Paid Payable 2014
$ 143,814
(a)
$ 14,381
(a)
$ 33,221
(a)
$ 1,495
(a)
$ 192,911
$ ‐
(h)
$ 192,911
(i)
$ 96,456 (b)
$ 96,456
(b)
2015
144,532
(c)
14,453
(d)
26,016
(e)
1,445
(f)
186,446
90,000
(h)
96,446
(i)
‐
186,446
(j)
2016
150,251
(c)
15,025
(d)
13,523
(e)
1,503
(f)
180,301
95,000
(h)
85,301
(i)
‐
180,301
(j)
Total
$ 438,597
$ 559,658
$ 185,000
$ 96,456
463,203
$ 43,859
$ 72,759
$ 4,443
Less payable amount held in Restricted Cash
$ 374,658
(185,000)
Balance of Payable amount
$ 278,203
Notes & Sources:
(a)
Summary of tax bills and settlement agreement
(b)
Balance payable equally in February and May 2017.
(c)
Summary of tax bills for stated years.
(d)
Assumed for illustrative purposes ‐ penalty
10.0%
(e)
Assumed from beginning of year to 12/31/2016 at rate of
9.0%
(f)
Assumed for illustrative purposes ‐ Estimated Bureau Costs
1.0%
(g)
After completion of appeal process and assuming reduced taxes,
CCRC will request refund of taxes, penalties & partial interest.
(h)
Source ‐ financial statements
(i)
2014 is adjusted through a prior period adjustment to full amount of settlement agreement to $192,911.
2015 is adjusted through a prior period adjustment to $186,446.
2016 is adjusted through the 2016 P&L to $180,301.
(j)
Assumed as Total including estimated penalties, interest, & costs
8
Capital Camps & Retreat Center
Summary
United Bank- Capital Campaign account @ 12/31/2016
12/31/2017
Adjusted Beg Balance 1/1
$
Payments on Existing Pledges
New Contributions
Interest on Debt
Principal Debt Payments
405,084
12/31/2018
$
272,234
121,175
65,000
(119,025)
(200,000)
Ending Balance 12/31
$
272,234
12/31/2019
$
125,058
65,000
(106,950)
(200,000)
$
155,342
155,342
12/31/2020
$
60,000
65,000
(94,875)
(200,000)
$
(14,533) $
12/31/2021
(14,533) $
Total
(172,333) $ 405,084
60,000
65,000
(82,800)
(200,000)
60,000
65,000
(74,175)
(200,000)
426,233
325,000
(477,825)
(1,000,000)
(172,333) $
(321,508) $ (321,508)
Current Maintence & Repair Reserve Plan (next five years)
Maintenance & Repair Reserve
12/31/2017
Beginning M&R Cash balance 1/1
Increase (Decrease)
Interest earned on balance
Ending M&R Cash balance 12/31
$
210,378
12/31/2018
$
285,631
75,000
253
0.42%
$
285,631
12/31/2019
$
75,000
884
$
361,515
9
361,515
12/31/2020
$
75,000
1,200
$
437,715
437,715
12/31/2021
$
75,000
1,518
$
514,233
$
Total
514,233
$ 210,378
75,000
1,838
375,000
5,693
591,071
$ 591,071