VOLUNTEER COMMITMENT
CO-OP stands for COmmunity + CoOPeration
Volunteering is a great way for parents to get involved and build their own homeschooling community. It is not only our
children that benefit from being at Fireside. When we pool our efforts, we are able to operate a smoothly flowing
experience, and offer greater opportunities outside of class days. As such, each family is responsible to fulfill a volunteer
commitment to the co-op. There is a huge diversity of volunteer jobs, so that finding one that works for your family and
schedule should not be difficult.
The following is a list of volunteer requirements and the escrow program that we ask each parent to read and commit to
for the academic year. Your registration will not be processed until you have registered for your volunteer duties
and/or submitted both escrow checks. Current families can register at Fireside – new families will indicate possible jobs
and submit escrow checks to the Director. Volunteer sign-ups occur during the summer, either through email or over the
phone with our Volunteer Coordinator. Volunteer assignments can be checked at VolunteerSpot.com, a free site that
sends weekly reminders to all families about the jobs they have signed up for at Fireside.
Requirement and Escrow Program:
Volunteer Requirement – 35 slots
Escrow Amount – 2 checks for $150 each
We must ensure that we have the necessary volunteers to run our class days safely. When volunteers miss or show up
late, it throws the entire program into flux. As such, we have developed a program to encourage families to make their
volunteer commitment a priority.
1. Mandatory Sign-ups- Each family is required to fill 35 slots. 30 slots will be weekly jobs, the remaining 5 will be
fulfilled by helping with special events outside of the class day.
2. Escrow Accounts- We will hold your checks in an escrow account, to be returned to each family, uncashed, after they
have fulfilled their agreed upon duties. Any family that fails to fulfill their duties, by finding coverage and making up
missed time, will forfeit their escrow check to the co-op at the end of the semester.
3. Lack of fulfillment- Families that do not meet their requirement will forfeit their escrow check for that semester, and
may also have registration held the following year.
Fireside Academy does not offer a “buy out” option for your volunteer coverage. We need your time and help
to make our CO-OP a success. Please contact us if you have special circumstances that you would like to make
us aware of. We are happy to work with you.
Please read and sign the following page to turn in with your registration packet, along with your escrow
checks, and keep pages for your records.
UPDATE AS OF 6/22/15…….THOSE POSITIONS THAT ARE SHADED AND LISTED AS “NA” (Not
Available) have now been filled.
NEEDED: PIZZA COORDINATOR, CLEAN UP COORDINATOR, CLEAN UP HELPERS, AND
NURSE COVERAGE
2015-2016 Volunteer Positions
35 Volunteer Hours Required
PERIODS YOU ARE AVAILABLE (Check ALL that apply in order of preference)
_____ Set-Up (8:15-8:55)
_____ 1 (9:00-9:55)
_____ 2 (10:00-10:55)
_____ 3 (11:00-11:55)
_____ Lunch/Recess (12:00-12:55)
_____ 4 (1:00-1:55)
_____ 5 (2:00-2:55)
_____ 6 (3:00-3:55)
_____ Clean-Up (3:20-4:20)
POSITIONS AVAILABLE (Please select at least 10 positions that interest you.* Descriptions of each position follow.)
WEEKLY POSITIONS
SPECIAL EVENTS
Everyone must commit to a Weekly Position.
(Done once per week for the year.)
NA___Center Street Door - Monitor (+30)
_____ Class Aides (+30)
_____ Clean-Up (+30)
_____ Clean-Up Coordinator (+30, TB$$)
NA__ Front Table (+30)
NA___ Recess Coordinator (+30, TB$$)
NA___ Recess Supervisor (+30)
_____ Roaming Hall Monitor (+30)
NA___ Set-Up (+30)
NA___ Set-Up Coordinator (+30, TB$$)
_____ Study Hall Supervisor (+30)
NA___ Volunteer Coordinator (+30, TB$$)
Get involved with our Special Events!
(One-time events throughout the year.)
NA___ Not Back to School Coordinator (Sept,+3)
NA___ Not Back to School - Helper (Sept,+1)
NA___ Fire Presentation (+2)
_____ Education Fair (Feb,+1-+3)
NA___ Bake Sale Coordinator (March,+3)
NA___ Bake Sale Baker / Helper (March,+1)
NA___ Harvest Party Coordinator (Oct,+5)
_____ Harvest Party Helper (Oct,+1)
NA___ Fine Arts Night Coordinator (March,+1)
_____ Fine Arts Night Helper (March,+1)
NA___ Graduation Coordinator (May,+1)
_____ Graduation Helper (May,+1)
NA___ Last Day Social Coordinator (May,+5)
NA___ Last Day Social Helper (May,+1)
_____ Field Trip Planner (+1/trip)
_____ Bowling Night - Coordinator (+1)
NA___ Cookie Swap - Coordinator (+1)
NA____ Corn Maze - Coordinator (+1)
NA___ Game Night - Coordinator (+1)
_____ Movie Night - Coordinator (+1)
NA___ Parent's Night - Coordinator (+1)
NA___ Ice Skating Party - Coordinator (+1)
NA___ Secret Santa - Coordinator (+1)
_____ School Photo Coordinator (+5)
NA___ School Photo Helper (+1)
ONE TIME POSITIONS
Varying points available per position.
NA___ Family Box Set-Up (+1)
NA___ Health Binder Organizer (+1)
NA___ Organization/Inventory Day (+2)
NA___ Substitute Lesson Box Set-Up (+1)
_____ Substitute Teacher (+1/class)
NA___ Supply Shopper (+2)
NA___ Volunteer Contact List (+2)
NA___ Yearbook Binding (+10)
NA___ SEARCH Coordinator (+20)
NA___ Visitation Day Coordinator (+20)
____ Visitation Day Helper (+1)
NA___ Pizza Day Coordinator (+10)
NA___ Pizza Day Helper (+8)
NA___ Scholastic Order (+10)
NA___ Snack Shopper (+20)
_____ Substitute Nurse Coverage (+1)
YEARLY POSITIONS
NA___ Copying/Fundraising (+10)
NA___ Lunch Room Clean-Up (+15)
NA___ Marketing (+15)
_____ Nurse Coverage (+10)
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Have you held a volunteer position in the past that you would like to do again? If so, what is it?
_________________________________________________________________________________________
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Notes to the coordinator:
__________________________________________________________________________________________
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KEY
(+1) = number of credits you will receive for a given job. For example, +1 is 1 credit. +10 is 10 credits.
TB$$ = Tuition Barter is available for this job.
* NOTE: We will do the best to honor your request. We, and our children, appreciate all of the volunteer
hours given to create a memorable experience at Fireside.
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VOLUNTEER POSITION DESCRIPTIONS
WEEKLY JOBS
CENTER STREET DOOR & HALL MONITORS: Monitor various areas of the building to ensure that our kids
are not “roaming” themselves and no one unaffiliated with Fireside is roaming amongst our group. This
is a WEEKLY job; time frames available throughout the day.
CLASS AIDES: Help to get the class set up and materials out, assist the instructor as needed during class
time, and help with clean up. This is a WEEKLY job. Aide positions are available during every class period.
CLEAN UP: Help clean up from the day. Some slots occur from 2:15-3:15, and a few from 3:15-4:15 –
some lifting required. It involves breaking down the rooms and returning them to their original state.
Additional tasks include gathering trash and light vacuuming. Teens 14 and over can do this job.
CLEAN UP COORDINATOR: Arrive at 3:15pm and help clean up from the day. Also, assign clean up
families to designated jobs, so each week goes more smoothly. This person would communicate with
volunteer coordinator to track attendance, and make sure all jobs are completed in the case of missing
helpers. It involves breaking down the rooms and returning them to their original state. There is some
additional barter tuition credit for this job.
FRONT TABLE: Be a welcoming face to students and parents at Fireside. Help with sign-ups and snack
table purchases. This is a WEEKLY job; time frames available throughout the day.
RECESS COORDINATOR: Coordinate the recess supervisors and organize small activity ideas for each
week. This could be as simple as suggesting games, and helping kids get started. You would be
responsible to supervise each week, and would report to volunteer coordinator any issues. Recess is
held from 12:252-12:55. There is some additional barter tuition credit for this job.
RECESS SUPERVISOR: Supervise recess and facilitate safe play. Recess is held from 12:25-12:55.
SET UP: Arrive at 8:15am and help set up for the day – some lifting required. Set up takes 30-45 minutes.
Teens 14 and over can do this job.
SET-UP COORDINATOR: Arrive at 8:15am and help set up for the day. Also, assign set up families to
designated jobs, so each week goes more smoothly. This person would communicate with volunteer
coordinator to track attendance, and make sure all jobs are completed in the case of missing helpers.
There is some additional barter tuition credit for this job.
STUDY HALL SUPERVISOR: Monitor the quiet study hall. If a student needs help, you will assist them.
This is a WEEKLY job; time frames available throughout the day.
VOLUNTEER COORDINATOR: This person will have good organization skills and work to coordinate all
volunteers. This person would work closely with Angela & Laurel, but would track volunteers using the
VolunteerSpot website throughout the year. There is some additional barter credit for this job.
ONE TIME JOBS
FAMILY BOX SET-UP: Prepare the folders to be inserted into the family box for weekly communication
with families.
FIELD TRIP BINDER ORGANIZER: Organize our Field Trip Permission forms into a binder for safekeeping.
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HEALTH FORM BINDER ORGANIZER: Organize our students health forms into a binder for safekeeping.
ORGANIZATION/INVENTORY DAY: Help Fireside with final preparations for starting classes. This is a one
day commitment to help count supplies, move furniture and socialize with other families before the first
day. Usually lasts about 2-3 hours.
SUBSTITUTE LESSON BOX SET-UP: Prepare the folders to be inserted into the substitute lesson box for
teachers to store substitute plans.
SUBSTITUTE TEACHERS: Substitute in case of a teacher’s absence. Please indicate grade level, subject
matter and times available that you would be willing to substitute. Teachers are asked to have
“emergency” lessons on campus to help you. This is an OCCASSIONAL job.
SUPPLY SHOPPER: After the organization/inventory day, make a shopping trip to fill our inventory of
mandatory supplies needed. This list will be created by Angela and Laurel.
VOLUNTEER CONTACT LIST: Create a list to supply to Fireside families in case they need to find a
replacement for their volunteer job. The list will contain volunteer assignments and possible substitutes.
YEARBOOK BINDING: Help the yearbook staff by actually binding our yearbooks. This must be done by a
person that is very attentive to detail.
SEARCH COORDINATOR: Organize and prepare used Fireside curriculum to be sold at a local
homeschool convention.
SPECIAL EVENTS
EDUCATIONAL FAIR COMMITTEE: Our educational fair is held in February in the late afternoon and into
the evening. We are looking for a team to help with the many jobs of this event--- publicity, scheduling,
judges, runners, food servers, and getting prizes/awards ready. Some of these jobs will occur before the
actual fair date. This is a ONE TIME event.
FIELD TRIP COORDINATORS: Plan a field trip! Job would entail contacting Laurel and the newsletter for
publicity (keep in mind that the newsletter has deadlines), tracking sign-ups, collecting money for the
field trip you are in charge of, being the contact person with the facility you are visiting, and being there
that day to coordinate the event. This is a ONE TIME event for each event you do, with prep work
varying depending on the event.
FIRE PRESENTATION: Arrange a presentation for the students to fulfill their fire safety portfolio
requirements.
SCHOOL PHOTO COORDINATOR: Make plans for a photographer to come to Fireside and provide photos
of our students. These pictures are made available for purchase and used in the yearbook.
SPECIAL EVENT COORDINATORS: Each event needs its’ own coordinator/team, so it is a minimal
commitment. This job requires all stages for planning for your event, including but not limited to the
following: finding location, organizing volunteers, sign ups, collecting money, organizing activities,
attending event and helping with set-up and clean up. We always have many hands eager to help, so the
skill used most in this job is organization! This is a great job that can be done mostly from home.
SPECIAL EVENT HELPERS: Help with our special events throughout the year. Every event has multiple
jobs; there is something to meet everyone’s skill set and availability. See volunteer coordinator for a list
of special events needing help.
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TEEN/PARENT EVENT COORDINATOR: This job is for someone who has a simple event idea and wants to
coordinate it. Job includes advertising event within group, handling sign up (and money, if prepaying),
and attending the event. This is a ONE TIME event for each event you do, with prep work varying
depending on the event.
YEARLY JOBS
COPYING: This person will help acquire copies for Angela and Laurel as needed. This is a YEARLY
position.
LUNCH ROOM CLEAN-UP: Wipe down the tables and straighten up after the lunch period is complete.
This is a YEARLY job to be done every week.
MARKETING: Market Fireside to the general public, including advertising, flyer creations, signage,
Facebook administration, etc.
NURSE COVERAGE: Must be an LPN, RN, or MD, and available to be at the co-op during assigned
periods. Health records are maintained in a book for reference. This is a YEARLY job.
PIZZA DAY COORDINATOR: This person will facilitate all that is involved with pizza day including:
managing monthly orders, reminders, tallying orders, ordering the pizza and serving. Also check
inventory on paper products and either purchase or ask for donations each month. This is a MONTHLY
job (8 times during the year, always on the second Tuesday beginning in October).
PIZZA DAY HELPER: Assist the coordinator with pizza day responsibilities including serving the pizza. This
is a MONTHLY job (8 times during the year, always on the second Tuesday beginning in October).
SCHOLASTIC ORDER COORDINATOR: Provide Scholastic Book order form to families and coordinate the
order and delivery of books.
SNACK SHOPPER: Take a weekly inventory on items that need to be replenished at the snack table.
He/she would then purchase the items during the week, and bring them in during the 1st period the
following week, along with a receipt that would be turned in for reimbursement.
SUBSTITUTE NURSE COVERAGE: Must be an LPN, RN, or MD, and available to be at the co-op on days
when our other coverage may be absent. Health records are maintained in a book for reference. This is
an occasional job.
(Updated 4/5/15)
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