SPIRIT OF SANGER BAND BOOSTER
P.O. Box 614, Sanger, Texas 76266
August 31, 2015 Meeting Minutes
President Johnna Sweet opened the meeting at 7:04pm
Review and approval of minutes from the July 27, 2015 meeting
Move to approve by Michelle Wheeler, Second by Donella Callen.
Motion Carried
New Business:
Discussion and approval of purposed bylaws.
Motion to strike “Middle School or” from page 2, section 6.2 made by Wanetta Wilde, Second by Mike Sweet
Motion to approve bylaws upon the removal of the removal of “Middle School or” made by Scott Mobley,
Second by Clyde Callen and Sammy Morrison
Motion Carried
Committees:
President, Johnna Sweet, advised members that we still need a celebration chair.
Concession Stand Committee –
Donella Callen, chair, thanked everyone who worked in the concession stand Friday night for all their
help. Advised the members that the concession stand grossed a little over $4,000 but actually profited
$2,209.17 (amount verified by Brandan, treasurer) after the startup costs, etc. Donella advised that
currently, she has 9 volunteers scheduled to work both shifts at the next home game scheduled for
September 18th and as of last night, only 7 volunteers for the first shift and 9 volunteers for the second
shift of the homecoming game.
Johnna advised that starting the next home game, September 18th, spirit gear will be sold out of the
concession stand. Logistics are still being worked out as to how this is going to be done.
Sue Allison suggested selling tomahawks at the gate of out of town games could be done. Advised we
were not sure as to whether or not that could be done.
Members were advised that no longer were Chick-Fil-A sandwiches being sold out of the concession
stand, slices of pizzas replaced them, which sold extremely well at the game Friday night.
Discussion was had regarding taking/accepting credit cards at the concession stand. Not only could it
help boost sales but it could also help booster spirit gear sales. Using a Square was discussed, the
members were advised as to how it would work. Johnna advised that we hope to have more
information and possibly a trial run by next home game.
The possibility of offering “meal deals” out of the concession stand was brought up and discussed.
Silent Auction Committee:
Johnna advised the members that the committee chair and officers were leaning more towards a “raffle”
instead of auction at the Christmas concert. It was explained that numerous items would be up for
raffle but people would be able to buy tickets and could place the tickets in the buckets however they
wanted (i.e. all in one bucket or divide them up amongst several). The idea of selling “golden tickets”
was discussed (i.e. option to buy 20 tickets for $20 or buy $40 tickets for $40 and receive a “golden
ticket” to specifically put in a big (aka golden) ticket item). Mr. Autry endorsed his approval of doing this
versus a silent auction and sated how much he liked the “golden ticket” idea.
Michelle Wheeler, chair, advised that a letter had been submitted to Target requesting a big screen TV
for the Christmas raffle and another was being sent to WalMart requesting a “big ticket item” as well.
Also advised that she has a meeting with a hospital coming up in order to request money for the
purchase of another “big ticket item”.
Uniform Committee:
Elizabeth Muir advised that all uniforms have been fitted and altered as needed. They do have tall
black socks for sale to the kids for $2.00 a pair – NO IOU’s will be accepted.
Pink plumes, plume carriers, and berets are in and look great. We saw the new plumes and Mrs. Lee
modeled the berets and they both look great. Brandan advised that the remaining pink flags needed by
color guard have been ordered and should be here before October games.
New concert dresses were discussed. Brandan advised that we, the boosters, are going to split the
cost with the band, as approved at a meeting last year. Ordering of the dresses will be done towards
the end of September in order to allow ample time for the dresses to come in and time for alternations.
Elizabeth did advise that we currently have sizer dresses.
Chaperone Committee:
Maria Kumbier advised that she has more than enough volunteers to cover chaperoning the buses and
apologized if some are used. She also provided guidelines in order to help and inform the chaperones
as to what their “jobs” specifically are. Mr Autry reviewed and gave his approval of them.
Directors:
Mr. Autry
Thanked everyone, especially the volunteers. He advised everyone to watch for new ideas coming
soon. Information for the Branson trip will be sent out soon as the $100 deposit will be due November
2nd.
The members were advised that the seat covers have been temporarily retired but could make an
appearance again at some point.
Also, a videographer and photographer are desperately needed. Video and pictures of the band from
the highest advantage point possible are needed by Mr. Autry in order for the band to review. Heidi can
be contacted regarding how to access the drop box for videos to be uploaded to.
Mrs. Lee
Members were informed that an invitation has been given to the 8th graders to join the band on Senior
Night, October 30th, in order to get an idea as to what all high school band is about. Mrs. Lee asked if
the boosters would help cover any additional meal expenses in order to allow the 8th graders to be able
to eat with the high school band members.
Motioned to approve by Sue Allison and seconded by Michelle Wheeler, Sammy Morrison, and Clyde
Calllen
Motion Carried
Mrs. Thornburg
Thanked Heidi for donating a clarinet as it went to a student who could really use it. Asked that we
encourage people to donate instruments as they can be used.
Treasurer Report:
Brandan went over and explained the reports. The Spirit of Sanger account balance is $33,304.97;
however $20,163.47 is actual booster money. This amount ($20,163.47) is less the registration fees,
spirit gear, pink plume donations, etc.
Advised the members that band directors have asked the boosters to pay for one of the charter buses
to Branson, which will cost approximately $5,750.00. By doing so, this will help keep the out of pocket
cost down to $400 per kid/chaperone.
Motioned to approve by Rachael Worster, Second by Mike Sweet
Motion Carried
With no other business needing to be discussed a motion to adjourn the meeting was made.
Motioned by Paula Couch, Second by Clyde Callen
Motion Carried
Meeting ended at 8:20pm