HORSESHOE BAY PROPERTY OWNERS’ ASSOCIATION, INC.
BOARD OF DIRECTORS’ MEETING
June 17, 2015
President Darlene Bowles called the meeting to order at 9:00 AM, noting a quorum was present with
Vice President Sam Morrison, Secretary Elaine Waddill, Treasurer Reagan Lambert, and Directors Mary
Daniel, Richard Lambert, and Charlie Sugg in attendance. Others attending were Dianne Jones, Ken
Jones, Emily Hilley-Sierzchula, Joyce Berecki, Paloma Guerrero, Elias Guerrero, Jan Cupit, and POA
General Manager Nancy Ritter. POA Administrative Secretary Kathy Pomeroy recorded the Minutes.
INVOCATION – Sam Morrison led the invocation.
APPROVE MINUTES – Nancy commented on the maintenance and ownership of the pump and fountain
on 2147 at Clayton Nolen. Minutes from the May meeting having been received and read by Directors;
Sam moved to approve; second by Charlie; motion passed unanimously.
TREASURER’S REPORT – Reagan commented on the Treasurer’s Report and that everything is looking
good. Charlie moved to accept the reports; second by Elaine; motion passed unanimously. (Copy of
financials filed with these Minutes.)
COMMITTEE REPORTS

Audit and Budget – 2015-2016 Draft Budget Review – Reagan presented the 2016 Preliminary
Budget and asked each Board member to peruse it and to send any questions or comments to
him within the next two weeks. Darlene commented that the Board should consider if there is a
need to increase the contingency fund for next year. She noted that final approval of the
budget will be made at the next meeting.

Liaison to City – Reagan commented that there was nothing to report on the Advisory Group.
Elaine provided a summary of the June 16, 2015 City Council meeting. She shared information
on the Llano County Transportation and Economic Development Questionnaire and ways to
submit the survey.

Long Range Planning
Sam reported that he will meet with Nancy and Richard to go over the Capital Project
Worksheet and prioritize items that need to be done in the near future.

Mausoleum – Charlie reported that we are waiting for a bid from Cactus Companies.

Nominating – Elaine reported that she and Mary continue to work hard and spread the word
about serving on the POA Board.

Personnel and Compensation – Elaine asked for an Executive Session.

Physical Facilities
Quail Point Roof Repair – Richard and Nancy reported on the design problems with the roof. A
bid from Cactus Companies in the amount of $17,343.75 was discussed. Richard moved to
proceed with the roof repairs; second by Charlie; motion passed unanimously.
Fox Park – Richard thanked Sam, Charlie, and others for their continued work on Fox Park. The
picnic benches/tables have been replaced, growth along the pond has been removed, and the
pond has been sprayed. Replacement of the playground equipment may be included in the
Capital Project Worksheet.
Lighthouse – Richard commented that the contractor has done a very good job, and the project
is nearing completion. Work on the entrance, parking lot, and landscaping will follow.
Highlands Tower Renovations – Richard reported that we are continuing to work with the
Resort on a proposed planter to replace the tower.
HSB West Stone Towers – Richard reported that work will proceed after the electrician has
provided his input.
Courtyard Drainage – Richard reported that the cement fix under the pavers has worked to
date.

Risk Management, Policy & By-Law Enforcement – Mary reported that she plans to review past
policies and by-laws and to then make all Board members aware of their existence.

Special Projects
4th of July – Elaine reported that the committee is moving full steam ahead and is on target for
this year’s “Stars of Freedom” celebration. A new flag will be installed at Quail Point. Sam
reported that there are four Grand Marshals lined up for the parade.
Lighthouse Dedication – Elaine commented that a date will need to be set as soon as possible.
Discussion followed on possible dates, and Elaine will check on the availability of the Resort’s
party boat.

Website/Communications – Charlie reported on the 4th of July articles in the Beacon and the
flyers/posters that will be disseminated. He also commented on the mass emails that have been
sent out over the past month.
OLD BUSINESS

Foreclosures – Nancy reported that the lien has been filed with Llano County for the property
on The Cape that is delinquent in the payment of their maintenance fees. A lien letter will be
sent to the property owner.

New Mailboxes (HSB West @ Moonstone) – Nancy reported this project is on hold until the lot
is re-platted and one-half of it is deeded to the POA.

Lighthouse Cul de Sac Parking – Nancy reported that the license agreement for the 0.10 acre
tract has been has been signed by Darlene and returned to LCRA.

Lighthouse Renovations – Already discussed.

Office Door – Nancy reported on the condition of the existing door; due to its age and previous
repairs, she would not recommend putting in the Plexiglass panels. A discussion followed on the
installation of an automatic door or a glass door. Charlie moved to install an automatic door;
second by Sam; motion passed with one opposing vote by Reagan.
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
Pump Wind Sensor – Reagan reported that he has emailed Mr. Mitchell with regard to the
fountain in general.

HSB Blvd. Irrigation Pump @ Harbor Light – Nancy reported the pump is on private property.
The pump can be moved or a waiver of encroachment can be filed. No need to take any
immediate action, but this should be added to the Capital Project Worksheet.

2147/Clayton Nolen Pump – Nancy reported that the pump has been repaired.

Goals and Objectives for 2015-2016 – Darlene reported that she has not received any feedback
on the compilation provided to each Board member. Mary moved to accept the goals and
objectives as a working document for the 2015-2016 term; second by Elaine; motion passed
unanimously.
NEW BUSINESS

Real Property Appraisal – Nancy discussed the annual real property appraisal of furniture and
equipment. In the past, a value of $19,000 was reported. The current appraisal of $41,000 is an
accurate representation and will be used.
Manager’s Report
 Nancy reported that another neighbor has disapproved the easement acquisition of the green
belt on Keel Way.
 The Cape landscaping loan has been paid off.
 Weeds have been cleared along 2147, from the channel at The Cape gate, on the campground
trail, and at Quail Point’s shoreline.
 Waiting for a new motor for the lake pump irrigation at Quail Point.
General Discussion
 Dianne Jones commented on the lighthouse project and her wish for the landscaping to be
cleaned up around it. Sam commented there is $6,000-8,000 in the budget for landscaping.
 Joyce Berecki asked for suggestions on how to stop people from dumping their trash in the Cape
Terrace trash receptacles. Nancy responded that it is the condominium association’s
responsibility.
The Board adjourned to Executive Session at 11:00 AM. It was reported that there was discussion
regarding Tom D’Arcy’s letter to the City regarding the maintenance fund. Following discussion, a
motion was made by Richard to adopt a Horseshoe Bay Property Owner’s Association performance
evaluation policy with minor modification; second by Sam; motion passed unanimously. The Board
returned to regular session at 12:00PM.
There being no further business to come before this meeting, Reagan moved that the monthly POA
Board meeting be adjourned; second by Mary; motion passed unanimously. The meeting was
adjourned at 12:03 PM.
Respectfully submitted,
Kathy Pomeroy for Elaine Waddill, Secretary
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