New Employee Orientation
Presentation Agenda
State Health Plan
Optional Benefits
Retirement System
Leave Earning & Processing
Faculty & Staff Handbook
Getting Started
This slideshow is available on-line:
• www.cfcc.edu/jobs
• Click on New Hires
Your folder
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New hire pin
New Employee Checklist
Campus Maps – downtown & North Campus
Benefit provider contact sheet
CFCC Foundation Donation Form
Parking Form – hold for parking coordinator
Receipt of handbook signature form
State Health Plan
Overview
North Carolina SmartChoice PPO Plans
– The State Health Plan is a PPO Plan, administered by Blue
Cross Blue Shield of North Carolina
– When choosing a doctor on the PPO plan, you must choose
an in-network physician or specialist to receive maximum
benefits. The State Health Plan uses the BCBS Blue Options
network.
– Out-of-network coverage is reduced by 20% and often
requires additional paperwork.
– With the PPO plan, deductible & co-insurance do not apply
for physician visits, specialist visits, or urgent care center
visits. They only apply when a hospital service is needed.
– Wellness benefits (preventative screenings) are included at
100% coverage, according to a timetable schedule
– There is an unlimited lifetime maximum
Your State Health Plan will begin August 1, 2013 and
requires an on-line enrollment.
– HR will put you in the system today, and you will need to
complete the following steps on or before July 31, 2013 in
order to enroll:
DIRECTIONS
• Visit http://cfcc.hrintouch.com
• Username is full first name, first initial of last name and last 4
digits of SS number
• Password is full SS number, no spaces or dashes
– The State Health Plan will run on a calendar year beginning
January 1, 2014.
– Open enrollment will be in October for January 1, 2014
effective date
– You are locked in to the plan you choose until January 1,
2014 unless you have a qualifying event
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Birth of child, marriage, divorce, dependent loses employment,
death, etc
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2 choices of coverage
– NC SmartChoice Basic (70/30)
– NC SmartChoice Standard (80/20)
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Both choice cover the same services, but differ in the following ways:
– Premiums
– Deductibles
– Co-pays & Co-insurance
– Out-of-Pocket Limits
2012-2013 Premiums
Coverage Types
70/30 Basic Plan
80/20 Standard Plan
Employer Contribution
Employee Only
$0.00
$22.76
$432.66
Employee + Child(ren)
$198.06
$286.16
$432.66
Employee + Spouse
$510.32
$629.64
$432.66
Employee + Family
$543.54
$666.18
$432.66
Key Plan Features
70/30 Basic Plan
80/20 Standard Plan
Deductible
$466 Individual
$1399 Family
$350 Individual
$1050 Family
Co-insurance
30% after deductible
20% after deductible
Out of Pocket Maximum
(after deductible)
$1896 Individual
$5689 Family
$1605 Individual
$4815 Family
Co-pays
Primary Care
Specialist
Urgent Care
Emergency Room
$35
$81
$87
$291
$30
$70
$87
$233
Prescription Medicine
Generic Rx
Preferred Name Brand
Non-preferred Name Brand
$12
$40
$64
$12
$40
$64
Wellington
Benefits
Optional Dental, Vision, and Supplemental Plans
Wellington Benefits Information
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Your optional benefits will begin September 1, 2013.
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Optional benefits require paper enrollment forms (included in
your booklet) and must be returned to HR by August 15,
2013.
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Optional benefits not discussed today must be enrolled
through Wellington Benefits directly at (800) 924-3539.
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All of the voluntary benefits have a plan year based on the
calendar year of January 1 – December 31.
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All employees meet with a Wellington Benefits representative
during open enrollment (October).
Wellington Benefits
Dental Insurance - Ameritas
Vision Insurance - Ameritas
Term Life Insurance – Companion LIfe
Flexible Spending Account (FSA)
Dental Insurance by Ameritas
WEBSITE: www.ameritasgroup.com
KEY PLAN FEATURES:
• Preventative care covered at 100%
– Ex: cleanings, x-rays, fluoride, space maintainers
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Basic Services at 80%
– Ex: fillings, root canals, sealants, oral surgery
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Major Services at 50%
– Ex: crowns, dentures, bridges, gum disease
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Orthodontia at 50%
– Lifetime maximum benefit of $1,000
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Maximum of $1,500 per benefit year for preventive, basic, and major
procedures
– Can carry over $250 per year to a maximum carry-over amount of
$1,000
Dental Insurance by Ameritas
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If you do not enroll when first eligible, you will have a 1 year
waiting period for major procedures & orthodontia.
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No network – you may see any dentists that accepts Ameritas
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Deductibles
– Preventative $0
– Basic and Major Procedures $50
– Orthodontia $0
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Premiums - monthly
– Employee Only $44.16
– Employee & Spouse $84.40
– Employee & Child(ren) $96.44
– Employee & Family $136.68
Vision Insurance by Ameritas
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Must see an in-network provider for coverage. Limited out-of-network
coverage (see booklet).
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VSP Network – check for providers and additional information at
www.vsp.com
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Focus Plan
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One eye exam per year - $15 co-pay
Contacts or lenses once per year
Frames every two years
Materials are paid by reimbursement
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Reimbursement form available our website
www.cfcc.edu/jobs then click on FORMS
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You will not receive a card in the mail for this insurance.
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Premiums
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Employee Only - $9.70/month
Employee/Family - $23.76/month
Life Insurance by Companion Life
• Discounted term life insurance is available to new
employees
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No medical exams – everyone is eligible
Upon termination, insurance is portable at same cost until age 70.
Insurance is only available during your first 30 days (will not be available
during the annual open enrollment)
• Policies range from $20K for $3.60/month to $150K for
$27.00/month
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Amount cannot exceed 5x annual income
Additional amounts are not available under guaranteed issue coverage
• Insurance available for your spouse/dependent
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Coverage also available for spouse
Spousal amount cannot exceed 50% of amount selected for yourself (the
first $50,000 is guaranteed issue)
Up to $10K available for children
Flexible Spending Account
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Designated amount is deducted from your paycheck each month pre-tax
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Money can be used for un-reimbursed medical expenses and some over-thecounter items (no OTC meds)
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Use your debit card to access account
Save 20-30% (due to pre-tax deduction)
You can check your balance online at www.ffga.com
Our CFCC group number is 75034.
Use it or lose it – choose a conservative amount
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Entire amount is available after first deduction
You can request a card for your spouse and/or adult dependent
$2,500 per year for medical expenses
$5,000 a year maximum for dependent care expenses
Estimate of expenses should be from August 1 – December 31, 2013
NC Teachers & State
Employees Retirement
System
Retirement System
Becoming a Member
Member Benefits
The Retirement Process
ORBIT
Enrollment in the System
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Website: www.myncretirement.com
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Enrollment is automatic and mandatory for all full-time state
employees. No action is needed to enroll.
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Employees contribute 6% of pre-tax salary
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Employer contribution varies depending upon legislature
– For 2013-2014, CFCC will contribute 14.69%
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If you have previously worked for the state of North Carolina
in a full-time position, let us know and we have an additional
form for you.
Membership Benefits
• After 1 year of membership
– Short-term disability is available
• Up to 1 year at 50% pay
– Automatic “death benefit”
• Minimum $25,000; Maximum $50,000
• If in between, equal to 1 year of your current salary
• After 10 years of membership
– Vested into the retirement system
– Long-term disability is available
– Access to State Health Plan after retirement
• 10-20 years – state pays 50% of employee-only premium
• 20+ years – state pays 100% of employee-only premium
Retiring
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Retirement benefit amount will be based upon:
– Age at retirement
– Years of creditable service
– Salary
Retirement Eligibility
Age of Retirement
Years of Service
Full benefit?
65
10
Yes
60
25
Yes
<60
30
Yes
Early Retirement
60
10
No
50
20
No
Beneficiary Elections
Employees must elect beneficiaries for State Retirement
Benefits after receiving their first paycheck.
To elect beneficiaries:
• Visit www.myncretirement.com
• Click the ORBIT logo
• Register your account
• Log back in with your created User ID and Password
• Select View Account Summary
– You will need name, birthdate, address and SS Number
for each beneficiary
Additional Options
Deferred Compensation & Investment Plans, Discounts
• Supplemental Retirement Plans
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You may enroll in deferred compensation plans at any time
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NC 401K through Prudential
403(b) plans available with Verity Investments or AXA Advisors
457 through by Nationwide
Advantages vary by plan
Brochures are available in the HR Office
• Banking
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You may become a member of the State Employees’ Credit Union
Various banks offer business banking
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Wells Fargo, Bank of America, Alliance Credit Union, BB&T, NewBridge Bank,
SunTrust, PNC Bank
• AT&T and Verizon
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15% off your wireless bill at AT&T, 20% off at Verizon. Will need copy of
your employee ID and a visit to your local store.
• MetPay Auto Insurance
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CFCC group discount (10-15% off)
Payments can be made through payroll deduction
Call 1-800-GET-MET8 for price quote
• Employee Benefit Fair held every fall after in-service
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Meet vendor representatives
Door prizes
Additional
Information
Leave Earning & Processing, Website
Leave - Faculty
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Faculty members are not scheduled to be on campus when
classes are not in session.
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All full-time faculty earn 8 hours of sick leave per month
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Sick leave is exhausted in multiples of an 8 hour day.
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Example 1: If you are scheduled to teach 2 classes and miss 1 class, you will be
charged ½ of an 8 hour day, or 4 hours of sick leave.
Example 2: If you are scheduled to teach 4 classes and miss 1 class, you will be
charged ¼ of an 8 hour day, or 2 hours of leave.
See the faculty & staff handbook for more details.
Sick leave does not expire and is portable to other state agencies in NC.
One personal day of Faculty Leave is granted each fiscal year
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Faculty leave does not accumulate and will expire if not used
Leave - Staff
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All full-time staff earn 8 hours of sick leave per month.
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All full-time staff earn annual (vacation leave) according to state
longevity:
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Non-exempt staff earn comp time in lieu of overtime
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0-5 years: 9.34 hours
5-10 years: 11.34 hours
10-15 years: 13.34 hours
15-20 years: 15.34 hours
20+ years: 17.34 hours
Comp time should be used within 60 days of earning
Sometimes bonus leave is granted in addition to the annual raise
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Bonus leave does not expire
SAV (Special Additional Vacation) leave usually has restrictions
Sick leave is portable and stays on the books for 5 years.
Leave - Staff
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Non-exempt staff must fill out a time card monthly
The HR staff will calculate your comp time for you
Leave Requests
Must be signed & approved by supervisor.
One month per slip.
Your sick leave balance is listed on your online pay stub via WebAdvisor or you can
call the HR Office.
Slips can be found in the HR Office or with your department secretary.
On our website…
Human Resources Website
www.cfcc.edu/jobs
Intranet
http://intranet
Click on Departments  Human Resources
What you can find:
Current job openings
Summary of full-time employee benefits
Forms (including evaluation forms)
Faculty & Staff Handbook
CFCC Organization Chart
Your Questions.
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How do I gain computer access?
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Where and when will I get my employee ID card?
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HR will add you to the college’s system today.
HR will send your generated Employee ID to your supervisor.
Your supervisor will request computer access from IT Services.
If you already work at CFCC part-time, your employee ID will remain the same.
You may obtain your employee ID beginning tomorrow morning at 9:00.
Your ID is made in the LRC on either the North Campus (McKeithan Center) or
Downtown Campus (2nd floor of L-building).
You will need this ID to park in the parking deck.
Where can I give you feedback on the orientation process?
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Within your first week, after your IT access is created, you will receive a link to
an orientation evaluation survey. Your opinion is appreciated as we improve
our process.
Forms Completion
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Please take this time to complete new hire paperwork
included in your packages.
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You will need to present your Photo ID & Social Security Card
to a member of the HR Staff at this time
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Let us know if:
– You have worked full-time for the State of North Carolina
before and have not yet received another form
– You have any questions about any of the forms or any of
the material we have covered so far today.
CFCC Faculty & Staff
Handbook
John Upton, Chief HR Officer
Faculty & Staff Handbook Overview
• Sign the handbook receipt located in your folder.
• Important Policy information, so it will be advantageous to read.
• Handbook is available on the Human Resources website www.cfcc.edu/jobs
and on the internet under Departments  Human Resources  Handbook.
• Any updates are approved by the CFCC Board of Trustees.
1.2 Mission Statement
Our mission statement:
Cape Fear Community College is an open-door, multi-campus,
comprehensive community college that strengthens the
academic, economic, social and cultural life of the citizens of
New Hanover and Pender Counties.
1.6 Non-Discrimination Policy
CFCC does not tolerate discrimination of any kind.
Q: What should you do if you ever feel discriminated against?
A: Report immediately to the Chief HR Officer
(Title IX/Title VII Coordinator)
1.7 CFCC Diversity Statement
Cape Fear Community College represents rich diversity
among its faculty, staff, and students. The College and
Board of Trustees promote and support a student body,
faculty, staff, and an administration that is multicultural
and diverse.
Handbook Highlights
• 1.12 State Board of Community Colleges
• 1.13 Local Board of Trustees
▫ 1.13.1 lists Powers and duties of the Board
▫ All new employees are invited to upcoming meeting
2.2 Standing Committees
• Commitment to your assigned committee is expected from the President.
• Current Committees include:
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Committee on Committees
Curriculum
Diversity
Information Technology
Institutional Effectiveness
Judicial Board
Learning Resources
Professional Development
Safety
Social
Student Development
Search committees
Section III – Institutional Effectiveness
• Institutional Effectiveness – SACS Accreditation & Planning
Section IV – Resource Development
• The CFCC Foundation, Inc. is a non-profit, tax-exempt corporation under NC law and
section 501(3) of the Internal Revenue Code.
• The Foundation department receives gifts of money and property to support
educational programs and the Mission of the College.
• Faculty and staff are encouraged to identify potential donors.
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Marketing and Public Relations
▫ David Hardin
▫ Media requests must be cleared through this office
Section V - Personnel
• 5.1 EEO & Non-discrimination
▫ CFCC is committed to equality in employment opportunity and does not discriminate
against employees or applicants for employment
• 5.2 Employment Categories
▫ Regular Full-Time
▫ Regular Part-Time
▫ Temporary Part-Time
 Receive no benefits
 Largest number of employees in this category
5.3.2 Pay
• Payday is the last business day of each month
▫ First paycheck will be live paycheck and must be picked up at the cashier
window in the business office
 Checks are mailed if not picked up by 3:00 pm
 Direct deposit enrollees will be effective next month
5.3.4 Outside Employment
• Must request President’s approval if planning to work outside CFCC
• State in the request that the outside employment will not interfere with
CFCC responsibilities
• Requests are normally approved
• Outside employment not approved in advance may cause a problem
5.3.8 Employee Evaluations
• Be sure you know what is expected of you; the key to good evaluations is
communication
• Annual reviews each May
• Purpose is to improve CFCC
• Forms available on our website
▫ Go to www.cfcc.edu/jobs and click on Forms
5.3.9 Employee Personnel Files
• Maintained in Human Resources Office, locked, to ensure privacy
protection
• Appointments to review your file can be scheduled through HR staff
5.4 Contracts
• Contracts are based on the fiscal year (July 1 – June 30)
5.5 Employee Work Schedules
• Exempt employees
• Non-exempt employees
▫ Compensatory time in lieu of overtime compensation
5.6 Employment Process
• Employment procedure must be followed
• Criminal Background check will be done after hiring
5.7 Salary
• Ways your salary may increase:
1. Yearly raise given across the board to State Employees
2. Merit raise based on employee evaluation (some years)
3. Faculty will receive pay increase when they earn their next-level degree
 Official transcript must be received in the HR Office
5.7.2 Longevity Pay
• Qualifying employees can earn longevity pay after 10 or more years of State
employment
• Determined by multiplying annual salary on date of eligibility by rate based on
service:
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10 but less than 15 – 1.50%
15 but less than 20 – 2.25%
20 but less than 25 – 3.25%
25 or more – 4.50%
5.8.9 Worker’s Compensation
• Report all injuries and/or unsafe conditions
▫ Point of contact is Lisa Wilcox in the Business Office
▫ (910) 362-7066
5.9 Leave Policies
5.9.1 Sick Leave
• 8 Hours sick leave per month
5.9.2 Vacation Leave
• Non-faculty employees accrue vacation leave monthly based on years of service
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Less than 5 years = 9.34 hours
5 but less than 10 years = 11.34 hours
10 but less than 15 years = 13.34 hours
15 but less than 20 years = 15.34 hours
20+ years = 17.34 hours
5.9 Leave Policies (cont.)
• Compensatory Leave
▫ Use before sick or vacation leave
• Others: School Leave, Educational Leave, Faculty Leave, Military Leave, Civil Leave,
SAV Leave (special), Bonus Leave
• FMLA Leave
▫ After 1 year of employment, up to 12 weeks unpaid leave a year for approved
medical absence
5.10 Professional Development
5.10.4 Tuition-free course
• Full-time CFCC faculty or staff members employed for a term of nine or more
months may request to take one supervisor approved course per semester to
upgrade or improve his or her abilities as it relates to his/her job duties.
• Contact the registrar’s office to register for your free class, do not register
online
• Free class must be a curriculum course or an occupational extension course.
• The employee is responsible for all other course related fees.
5.10 Professional Development (cont.)
5.10.5 Textbooks
• CFCC furnishes textbooks for use by regular full-time employees who enroll in
supervisor approved and job related tuition-free courses at the College.
• Courses are subject to availability of funding and completion of courses.
• Book vouchers must be requested through the President's office. Used books
are to be purchased with CFCC vouchers when available in the CFCC bookstore.
• All textbook packages provided by the College must be returned to the
Presidents office within 5 workday of completion of classes.
5.11.1 Disciplinary Actions
• General Info
▫ Policy & procedure
▫ Right to appeal
▫ Read over “Prohibited Conduct” section
5.11.2 Sexual & Other Unlawful
Harassment
• CFCC prohibits any form of sexual or other unlawful harassment. Sexual
harassment is an illegal form of discrimination.
• Report harassment to anyone in authority you feel comfortable with.
• What constitutes sexual harassment?
▫ Unwelcome sexual advances
▫ Requests for sexual favors
▫ Other physical or verbal conduct of a sexual nature
• There are two main types of sexual harassment.
▫ Quid Pro Quo
▫ Hostile Work Environment
5.11.2 Sexual & Other Unlawful
Harassment
• Quid Pro Quo
▫ Latin term, meaning “this for that”
▫ Occurs when sexual favors are asked in exchange for job benefits (or, if
rejected, job penalties)
▫ Can be implicit or explicit
▫ Is still illegal, even if the harasser does not follow through with the
threat.
5.11.2 Sexual & Other Unlawful
Harassment
• Hostile Work Environment
▫ Interferes with an employee’s ability to perform his/her job
▫ Verbal
 Comments, date requests, noises, comments about physical attributes
▫ Non-verbal
 Gestures, leering, visuals (photographs, cartoons, etc)
▫ Written
 Letters, emails, websites, graffiti
▫ Physical
▫ Third-party Harassment
 Sexual behavior directed at others, therefore becoming a part of the work environment
5.11.3 Grievance Procedure
• You have 5 business days to appeal disciplinary actions
5.12 Drug & Alcohol Free Workplace
• CFCC is committed to maintaining a workplace free from influence of illegal drugs
and alcohol
5.13 Tobacco Free Policy
• August 1, 2009: CFCC became a tobacco-free campus
5.16 Political Activities
• Employees may not engage in political activities or campaign during working hours
in work areas of the college
5.17 Solicitation
• No solicitation in work areas during business hours
• President will sometimes make exceptions to rule from time to time for non-profit,
charitable organizations (ex: United Way)
• Employees can use college Bulletin Board on the intranet, NOT E-MAIL
Section VI – Student Development
• 6.1: Children on campus must be accompanied by an adult
• 6.2: Must follow guideline for displaying material on bulletin boards
▫ Must receive approval from department head to display
Section VII - Instruction
• 7.2 Work Schedules
▫ Changes must be approved by Dean
▫ If you move your classes, you must leave a note regarding the new location
▫ If you are unable to teach classes you must arrange for coverage
• 7.3 Teaching Loads
▫ 18 semester hours or 25 contact hours
▫ 5 office hours per week
▫ On campus minimum of 30 hours per week
9.12 Travel Regulations
• Transportation allowance
• Subsistence allowance
• Lodging allowance
▫ Request exception
• Travel request forms can be obtained from Accounts Payable
Section X –
Facilities, Maintenance & Safety
• 10.2 Emergency Evacuation
▫ Bomb threat cause all scheduled events and classes to move forward one hour
▫ Make sure you are aware of emergency exits in your area
▫ Emergency Signal guides (for sirens) are posted in each room
• 10.3 Other Safety Measures
▫ Adverse weather announcements (and school closing) will be posted on the internet and
on the news
▫ If you are working late at night and would like an escort to your car, call the security
guard on duty
Contact Information
Questions? Concerns?
Human Resources Office Main Line
Kim Connolly & Aaron Whitesell, HR Assistants
x7312
John Upton
Chief HR Officer
x7027
Allyson Greeson
HR Generalist
x7028
Keith Travis
HR Technician
x7606
Jeff Miles
HR Technician
x7423