1
DELEGATION OF SIGNATURE AUTHORITY
Vice President for Research
Revised: Effective February 5, 2016 (changes in red)
Documents requiring approval of the VPR, or his designate, should be directed to the staff person listed under Staff Review.
DELEGATION OF SIGNATURE AUTHORITY
Vice President for Research
Absence Requests for Directors
Academic Appointments (BOT Approval: Professor, Assoc.
Professor, Assist. Professor & Instructors with salaries over
$100,000)
Academic Appointments (BOT Reporting: Other faculty
appointments with salaries equal to or less than $100,000)
Alcohol Expenditures*
Awards (All New Proposals and Changes)
Staff
Faculty (to include Wethington Awards)
Students
Board Actions - (status change, leaves, sabbaticals, post
retirement appointments, etc.)
a) Faculty
b) Staff
Budget Revisions (Income related)
Business Procedure/Policy exceptions delegated to VPR
Associated Policy
(if applicable)
HR Policies & Procedures
STAFF REVIEW BY
SIGNATURE AUTHORITY
Judy Duncan
Judy Duncan
AR 2:1
Margaret Leach
Provost
GR VIII
AR 2:1
Margaret Leach
G. T. Lineberry
AR 6:4
BP 3-2-IIA
Business Officers
Directors
Judy Duncan
Rita Wilkie
Judy Duncan
Jack Supplee
G. T. Lineberry
Provost Office
a) Margaret Leach
b) Annette Evans
Judy Duncan/Jack Supplee
Judy Duncan/Toni Smith
a) G. T. Lineberry
b) Lisa Cassis
Lisa Cassis/Jack Supplee
Judy Duncan/Jack Supplee
Judy Duncan/
Jack Supplee
GR VIII
BP E-7-12
BP E-7-12
BP E-7-11
AR 2:1-1
HRP&P #10
AR 1:4
BP E-1-2
BP Q-1-2
Cellular Allowance - Employees
Toni Smith/Judy Duncan
Contracts (all non-clinical)
a) Academic Program Contracts
AR 8:3
a) University Legal Counsel
a) G. T. Lineberry
b) Personal Services Contracts (excluding sponsored projects)
BP B-4
b) University Legal Counsel
b) Lisa Cassis/Jack Supplee
c) University Legal Counsel
Judy Duncan
c)Susan Carvalho
Jack Supplee
a) Business Officers
b) Business Officers
c) Business Officers
d) Business Officers
a) Directors
b) Directors
c) Directors
d) Directors
BP E-5-1
Judy Duncan
Judy Duncan/Jack Supplee
BP B-3-3
Judy Duncan
Jack Supplee
BP B-3-2-2 and BP E-7-10
Judy Duncan
Lisa Cassis/Jack Supplee
a) Business Officers
a) Directors
b) Toni Smith
c) Toni Smith
b) Toni Smith/Judy Duncan
c) Judy Duncan/Jack Supplee***
d) Toni Smith
d) Judy Duncan/Jack Supplee***
c) International Program Agreements
Cost transfer for sponsored projects >120 days
Employee Meals/Food Expenditures
a) Grants
b) Faculty Recruitment
c) Planning/Administrative Meetings**
d) On Campus Working Meals (e.g. unplanned luncheon)
BP Appendix 2
BP E-7-9
BP B-3-2-7
BP B-3-2-7
Employee Lodging - overnight within 40 miles of workstation
Equipment Purchases over $200k w/o legislative budget
authority (letter to provide authority)
Gifts to Friends and Donors*
Appreciation, Memorial, Special Occasions - requires
discretionary funds
Hiring Proposals for Staff - Research Area:
a) Salaries < 1st quartile and < 10% of current salary
b) Salaries >1st quartile, but < midpoint
c) Salaries > midpoint < maximum***
d) Promotions or Laterals with salaries >10% of current salary
***
HR 30.0
Business Officers
Jack Supplee
Judy Duncan
e) Judy Duncan/Jack Supplee*** and Bill Swinford for
President Capilouto
Directors
EVPFA
Lisa Cassis
Directors
Director of Technology Transfer Office
Business Officers
Directors
a) Judy Duncan
b) Judy Duncan
a) G. T. Lineberry
b) Lisa Cassis/Jack Supplee
a) Toni Smith
b) Toni Smith
Toni Smith
a) Judy Duncan/Jack Supplee
b) Toni Smith
Judy Duncan/Jack Supplee
a) Toni Smith
b) Toni Smith
c) Toni Smith
a) Jack Supplee and Debbie Carwile, HR
b) Jack Supplee
c) Kim Carter and Jack Supplee
Directors
Judy Duncan/Jack Supplee
Business Officers/Directors
Toni Smith/Judy Duncan
a) Judy Duncan
b) Judy Duncan
Procard Editor
Judy Duncan
a) Lisa Cassis/Jack Supplee
b) Lisa Cassis and G. T. Lineberry
Baron Wolf/Jack Supplee
Jack Supplee
BP B-3-2-2
Business Officers
Directors
BP E-7-9
HR 30.0
BP E-7-8
BP E-7-8
Business Officers
Toni Smith
Judy Duncan
Judy Duncan
Directors
Jack Supplee
Jack Supplee
Lisa Cassis
e) All Salaries Recommendations > Maximum***
e) Toni Smith
BP B-3-2-2
AR 8:3
BP E-12-3
Holiday/Greeting Cards*
Leases for Space
Lost Equipment Reports
Material Transfer Agreements and Confidentiality Agreements
AR 8:3
Membership Dues (Individual) / Professional Licenses*
Nepotism Exception Requests
a) Faculty
b) Staff
New Position Requests for Staff (JAQ's)***
a) All Funds except Grant Funds
b) Grant Funds
Overloads - Faculty
Overloads - Staff
a) inside the employee's regularly assigned unit or when
compensation is greater than 20% of employee's annual salary
(advance approvals)
b) Other
c)
If charged to grant
Petty Cash Advances for Travel
BP B-3-2-2
Petty Cash Advances for Payroll (PRD)
Phased Retirement:
a) Staff
b) Faculty
Procard Approval for VPR's Direct Reports
Property Transfers - Equipment
Public Relations Activities (Dinners, admissions charges, etc.)*
Recruitment expenses - Potential Staff
Re-Evaluations of Staff Positions
Relocation Expense - Staff (up to limit)
Relocation Expense - Faculty & Staff (over max)
GR X
HR 19.0
HR 30.0
AR 3:9
AR 3:9
BP E-5-2
Zoe Morley email 8/31/12 to HR Users
(attached)
AR 3:2
AR 3:2
Procard Holder Manual
BP E-12-4
2
DELEGATION OF SIGNATURE AUTHORITY
Vice President for Research
Revised: Effective February 5, 2016 (changes in red)
Documents requiring approval of the VPR, or his designate, should be directed to the staff person listed under Staff Review.
DELEGATION OF SIGNATURE AUTHORITY
Vice President for Research
Renovations less than $100,000 and not funded by special
state appropriations (e.g. deferred maintenance pools, state
grants, etc.)
Renovations $100,000 and higher and all projects that are
funded by special state appropriations (e.g. deferred
maintenance pools, state grants, etc.)
Salary Adjustments (mid-year)
Self-supporting Activities - Discretionary Expenses (e.g.
reception for a conference)
Special Leave
Requests for Staff
System Security Access
SAP FI, HR, and CM
Tickets- Sporting Events (includes Keeneland, Lexington
Legends, UK Athletics, et al)
Travel Vouchers for Directors
Unexpended Plant Fund Projects - exception to funding
Vehicle Purchases
Visa Applications
a) Labor Certifications
b) H-1 Visas
Associated Policy
(if applicable)
STAFF REVIEW BY
SIGNATURE AUTHORITY
BP E-3-2
Business Officers
Directors
BP E-3-2
Judy Duncan/Jack Supplee
Lisa Cassis
Judy Duncan and Jack Supplee
Lisa Cassis and Bill Swinford for President Capilouto
E-7-10
Judy Duncan
Kathy Stanwix-Hay/Jack Supplee
HR 85.0
Judy Duncan
Lisa Cassis/Jack Supplee
Business Officers
Toni Smith
BP B-3-2-2
Judy Duncan/Jack Supplee
Bill Swinford for President Capilouto
BP E 5-1
BP E-3-1
BP B-3-3-1
Baron Wolf
Judy Duncan
Judy Duncan
Baron Wolf
Jack Supplee/Lisa Cassis
Jack Supplee/Lisa Cassis
a) OIA Staff/Business Officers
b) OIA Staff/Business Officers
a) Directors
b) Directors
EAG / IRIS Web Site
OIA Web Site
* Discretionary Funds Required
**Prior Approval required unless discretionary funds are used
***These requests require a supporting explanation memo (or email) from your director addressed to the VPR and submitted to: Toni Smith, Research Fiscal Affairs, 105 Kinkead Hall, 0057 or email to:
[email protected].