FICA Requirements
Reasonable steps must be taken to identify and verify Clients. Enclosed is the list of FICA requirements.
Please note:



o

All FICA documentation submitted to Hollard Investments must be certified or verified and must be clearly visible (in the case of identity documents the
picture must be of a sufficient quality to recognise the individual).
Where another person is authorised to act on behalf of the client or where any party makes a payment/transfer/deposit on behalf of a client, FICA
requirements listed below will be required for that person.
Documents are certified by a Commissioner of Oaths as being true copies of the original document. The following information must be provided:
Full name of the Commissioner.
o Designation of Commissioner.
o Signature.
o Date.
o Contact particulars.
o Must declare that it is a true copy of the original.
If a document is not certified it needs to be verified. Verification is performed by having seen the original document and then declaring on the document
that it is a true copy of the original. This verification can be done by a designated employee/official of Hollard or a Financial Advisor. Should you wish to
verify a document, please complete the “Hollard Investments Sighting and Verification of Original Document Form” available on the Hollard Website,
www.hollard.co.za.

To enable Hollard to identify proceeds of unlawful activity, clients are required to provide proof of the source of the funds that the client
intends using to conclude the transaction in question, this requirement is in terms of Regulation 21 of FICA.
Type
Identification
Individuals
Primary Document:

South African Green Barcoded ID document

New Smart Card Identification
Secondary Documents:

Passport

Driver’s license

Official temporary ID doc issued by home affairs
Minors
Child:

Birth Certificate

Passport
Parent/Guardian:

Same as for an Individual
Foreign Nationals
Primary Document:

Foreign Passport
Three specimen signatures are
required on the identification
document.
Sole Proprietors
Individual:

Same as for an individuals
and Foreign Nationals
Should the primary document not be provided, please provide a
valid reason.
Residential/
Physical Address
Three specimen signatures are required on the identification
document.
Proof of physical address cannot be more than 3 months old for 
documents issued on a monthly basis and cannot be more than
12 months old for documents issued on an annual basis.

Utility Bill reflecting erf/stand number if sent to a PO Box
address

Bank Statement (with an official bank stamp)

A lease/rental agreement

Municipal rates and taxes invoice

Mortgage statement


Telephone or Cellular account

Valid TV License

Long term/short term insurance policy document issued by
an insurance company

Motor vehicle license documentation

Retail store statement of account

Declaration from a person co-habiting with the client (Please
use the “Hollard Investments Cohabitation Declaration
form” available on the Hollard website)

Declaration from the client’s Financial Advisor after an onsite visit - within 3 months of the on-site visit
(Please use the “Hollard Investments Site Visit Declaration
Form” available on the Hollard Website)

Affidavit from the client or clients Employer
Declaration of Residential
Address by Co-habitant,
Home Owner or Parent
accompanied by Utility
Bill (Please use the
“Hollard Investments
Cohabitation Declaration
Form” available on the
Hollard Website)
Affidavit to confirm
Residential Address by
Co-habitant, Home
Owner or Parent
Same as for an individual
Individual:

Same as for an individual
Business:

The address of the Business
must be verified if it is
different to the address of
the individual: Must state
the name of the Business
and the physical address.

Same documents and rules
that apply to physical
address for individuals will
apply here
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Type
Identification
Physical Address
Unlisted Companies




Mandated
Officials
Members
Directors
Shareholding
CM 1 / CoR 15.1A or B
CM 22 / CoR 21
The address of the Company must be
verified and must state the name of
the Business
Same documents and rules that apply
to physical address for individuals will
apply here
Identification:

As for individuals above
Residential Address:

As for individuals above
Other:

Company resolution giving the official
the necessary authority to act on
behalf of the Company
Not Applicable
Identification:

As for individuals above
Residential Address:

As for individuals above
Identification and Verification of Natural
and Legal persons holding at least 25%
shareholding in the Company
Identification:

As for individuals above
Residential Address:

As for individuals above
Listed Companies


Registered Name
Registration Number
Close Corporations



CK 1
CK 2; or
CoR 18.3: Registration Certificate
of Conversion from a CC to a
Company
The address of the CC must be
verified and must state the name
of the CC
Same documents and rules that
apply to physical address for
individuals will apply here
This information does not need to be
verified, please obtain a record only.

The physical address from

which the company operates must
be provided; and

If there are multiple addresses, the 
street address of the office seeking
the business relationship; and

The Head Office address
This information does not need to be
verified, please obtain a record only.
Not Applicable
Identification:

As for individuals above
Residential Address:

As for individuals above
Other:

CC resolution giving the official the
necessary authority to act on
behalf of the CC
Not Applicable
Not Applicable
Not Applicable
Identification:

As for individuals above
Residential Address:

As for individuals above
Not Applicable
Not Applicable
Partnerships


Partnership Agreement; or
Declaration by the Partners that
there is no Partnership agreement
in place but that it is a Partnership

The address of the Partnership
must be verified and must state
the name of the Partnership
Same documents and rules that
apply to physical address for
individuals will apply here

Identification:

As for individuals above
Residential Address:

As for individuals above
Other:

Partnership resolution giving the
official the necessary authority to
act on behalf of the Partnership
Identification:

As for individuals above
Residential Address:

As for individuals above
Not Applicable
Not Applicable
3
Type
Identification
Physical Address
Founder/
Donor/Trustees
Trusts


Letter of Authority issued by the Master of the High Court
Trust Deed
Identification:

As for individuals above
Residential Address:

As for individuals above
Mandated
Officials
Identification:

As for individuals above
Residential Address:

As for individuals above
Other:

Trust Resolution giving the official the necessary authority to act on behalf of
the Trust
Not Applicable
Directors

Official documents issued by the country of origin/incorporation by an
authority for the incorporation of Companies in that country

CoR 17.3: Registration Certificate of Foreign Company transferring Registration
to South Africa

The address of the Trust must be verified and must state the name of the Trust Physical Address trading in South Africa:

The address of the Company must be verified and must state the name of the

Same documents and rules that apply to physical address for individuals will
Company
apply here

Same documents and rules that apply to physical address for individuals will
apply here
Identification:
Not Applicable

As for individuals above
Residential Address:

As for individuals above
Beneficiaries
Shareholding
Foreign Companies
Not Applicable
Not Applicable
Identification:

As for individuals/foreign nationals above
Residential Address:

As for individuals above
Other:

Company Resolution giving the official the necessary authority to act on behalf
of the Company
Identification and Verification of Natural and Legal persons holding at least 25%
shareholding in the Company
Identification:

As for individuals/foreign nationals above
Residential Address:
As for individuals above
Identification:

As for individuals above
Residential Address:
As for individuals above/foreign nationals above
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