Please carefully read the following information
After you have your FTP account set up for access to the nightly court extracts. There are 2 files, the
Customer_CCIS_Filelayouts_11202012.doc document (This is addressed below) and the FTP document which shows
how to connect to the FTP site using internet explorer or Foxfire Mozilla Internet Browser. Or there is another option for
Connecting/Downloading Files and it is free software named Filezilla which we use daily and it works really well
https://filezilla-project.org/download.php?type=server
The Highlands FTP site. IP Address Is 76.7.89.143 You use this IP to Access the Site
The File Layout Data Dictionary (Customer_CCIS_Filelayouts_11202012) is located in each of the individual file directory
folders on the FTP Site (Traffic, Civil and Criminal) and is also attached. The extracts are zipped up so you will need (if
you don’t already have it) to download and install winzip to unzip the files http://www.winzip.com/downwz.htm to
uncompress the single file to gain access to the multiple files inside. If you experience problems accessing the FTP site
please send me and e-mail to [email protected] and include the error the message that you are
receiving. (**NOTE** there have been instances where Norton and other Antivirus have prevented connection to the
FTP site so this may need to be turned off to connect)
Highlands County Florida, Clerk of Courts
Clericus - Civil, Criminal and Traffic Court Extracts File Descriptions.
*** Note*** This document is intended to be used in conjunction with the
Customer FACC CCIS
Data Dictionary File Layout document and the extract files.
SECTION A:
Two Types of File Extract we will offer (1.) Nightly Increment Extracts which will encompass ONLY ONE DAY. (2.) And
the Once a Month Full Extract at the beginning of each month which will encompass the entire history up to and
including the prior month;
1.) Nightly Incremental extract files will be identified in the file name with an, I following the extract Name and Date
identifier.
(Example ….. <TYPE>yyyy mm dd I .txt) (Type = CIVIL, CRIM, or TRAF)
2.) Once a month Full extracts will be identified in the file name with an, F following the extract Name and Date
identifier.
(Example ….. <TYPE>yyyy mm dd F .txt) (Type = CIVIL, CRIM, or TRAF)
SECTION B:
The Nightly Extracts and the Full Extracts will consist of 3 different Zipped Up Files depending on which of the 3 Court
Extract Type files received Civil, Criminal or Traffic.
(The 3 Examples of the Incremental s, Notice the I after dd)
CIVILyyyymmddI.tar.gz
CRIMyyyymmddI.tar.gz
TRAFyyyymmddI.tar.gz
Zipped File Naming Convention Explanation
1.) Incremental File Names; (Identified by I (Incremental) in file name)
Civil Zip file will be named CIVILyyyymmddI.tar.gz
Criminal Zip file will be named CRIMyyyymmddI.tar.gz
Traffic Zip file will be named TRAFyyyymmddI.tar.gz
2.) Full File Names; (Identified by F (Full) in file name)
Civil Zip file will be named CIVILyyyymmddF,tar.gz
Criminal Zip file will be named CRIMyyyymmddF.tar.gz
Traffic Zip file will be named TRAFyyyymmddF.tar.gz
Incremental Zipped File Name Break Down example
CIVILyyyymmddI.tar.gz
Extract Type, 4 Digit Year, 2 Digit Month, 2 Digit Day, (I) incremental, zipped file appendage
CIVIL
yyyy
mm
Full Zipped File Name Break Down example
dd
I,
CIVILyyyymmddF,tar.gz
Extract Type, 4 Digit Year, 2 Digit Month, 2 Digit Day, (F) full,
CIVIL
yyyy
mm
tar.gz
dd
F,
zipped file appendage
tar.gz
SECTION C:
Each of the 3 different zip files will contain 11 to 12, individual Civil, Criminal or Traffic text files zipped into one .tar.gz
file of the same named file types Civil, Criminal or Traffic.
(Example Name of the First, Second and Third of the Traffic (12) text files)
#1 Traffic2013123111001I.txt (Example ….. <TYPE>yyyy mm dd 11001 I .txt)
#2 Traffic2013123111002I.txt (Example ….. <TYPE>yyyy mm dd 11002 I .txt)
#3 Traffic2013123111003I.txt (Example ….. <TYPE>yyyy mm dd 11003 I .txt)
Etc…….
Each Zip file will contain 11 to 12 individual text files
Following is an example of the Traffic 1st individual text file Traffic2012100111001I.txt. The number 11001 after the date
is the identifier for the Case Name File. Each file type is identified by the 5 numbers following the date in the file name
in this example the 11001.
Example of the Text File Name Break Down
Traffic2012100111001I.txt
(Incremental)
Traffic 2012 10 08
11001
I
.txt
Type, yyyy, mm, dd, case name file, Incremental, text type file format
(Full)
Traffic 2012 10 08
11001
F
Type, yyyy, mm, dd, case name file, Full,
.txt
text type file format
The 12 Different File Types Numeric Names and Descriptions
11001 Case Name File
(this would be a like Traffic2012100111001I.txt)
11002 Case Data File
(this would be like Traffic2012100111002I.txt
11003 Court Events Detail File
(this would be like Traffic2012100111003I.txt
11004 Financial File
11005 Case Progress Docket
11006 Name Type File
11007 Reopen Date History File
11008 Attorney Cross Reference File
11009 Parcel File
11010 Charges Detail File
11011 Warrant/Summons/Capias File
11012 Sentence File
The General File Layout
All extracts Civil, Criminal and Traffic will follow the same basic naming convention and same standard file layout as
outlined in the CCIS ICD Customer_CCIS_Filelayouts_11202012, the files will be zipped up into a single file (example)
CIVILyyyymmdd11001I.tar.gz file and will contain (11) or (12) (.txt) Text files.
SECTION D:
1.) If you open the 1st Case Name File Traffic2013123111001I.txt
2.) Let’s look at the first (4) Columns of the 1st line, for the file Traffic2013123111001I.txt
01|A|28|281991CT001969TTXXMX|59765
(***NOTE*** Each Column is Separated by an “|”)
3.) Now Open the Customer_CCIS_FileLayouts_11202012.doc (Example Below)
4.) Notice how the first section 11001- Case Name File section (of the Customer_CCIS_FileLayouts_11202012.doc
file ) corresponds to the 11001 in the file name Traffic2013123111001I.txt this is how they are matched up
01|A|28|281991CT001969TTXXMX| (first 4 columns of line #1)
The First Column of line #1 01 corresponds to # 1 Record Type (see the comments
Column)
The Second Column of line #1 A corresponds to Update Type this one is an ‘A’dd
(ADD)
The Third Column of line #1 28 corresponds to County Code Highlands County Code
is 28
The Fourth Column of line #1 281991CT001969TTXXMX corresponds to Uniform Case
Number
Etc……
11001 – Case Name File
ID
1
2
3
4
Field Description
Case Data Record – NAME
Record Type
Update Type
County code
Uniform Case Number
Data
Type
A
A
A
A
Max Field Start End M/O/C Valid
Size
Range
369
2
1
2
M
1
3
3
M
2
4
5
M
01-67
20
8
27
M
Units
Comments
Value = "01" - Name Data
‘U’pdate, ‘A’dd, or ‘D’elete
Alpha County number (i.e. 03=Bay)
OSCA Uniform Case Number Format, See
Appendix B.
Thanks
Charlie Barker
System Admin. / DBA
Highlands County Clerks IT
[email protected]
11001 – Case Name File
ID
Field Description
Data
Type
Max Field Start End M/O/C Valid
Size
Range
369
2
1
2
M
1
3
3
M
2
4
5
M
01-67
20
8
27
M
Case Data Record – NAME
Record Type
Update Type
County code
Uniform Case Number
A
A
A
A
5 Personal Identification Number
6 Name
A
A
15
30
28
52
42
81
M
M
A
Date
A
A
4
10
1
1
82
86
96
97
85
95
96
97
C
C
C
A
A
A
A
25
25
35
2
98
123
148
183
122
147
182
184
C
C
C
C
15 Last Name
A
30
210
239
M
16 First Name
A
20
240
259
M
17 Middle Name
A
20
260
279
M
18 Suffix
A
1
280
280
C
19 Place of Birth
A
60
281
340
C
20 Date of Death
Date
10
341
350
C
21 OBTS Number
A
10
351
360
C
22 SID
A
8
361
368
C
1
2
3
4
7
8
9
10
Name Type
Date of Birth
Sex
Race
11
12
13
14
Address 1
Address 2
City, State, Zip
Privacy Code
Units
Comments
Value = "01" - Name Data
‘U’pdate, ‘A’dd, or ‘D’elete
Alpha County number (i.e. 03=Bay)
OSCA Uniform Case Number Format, See
Appendix B.
Personal Identification Number
Recommended Name format=lastname “,”
firstname middle initial suffix.
Example: Doe, John E III. Name will be
accepted without comma if necessary.
See Appendix A for valid name types.
Date of Birth, Format = “MM/DD/YYYY”
“M”=male, “F”=female, “N”=Business
W-White(includes Hispanics),
B-Black, O-oriental/Asian, I-American
Indian or Alaskan Native, N-Business,
U=Unknown
Address Line 1
Address Line 2
City, State, Zip format: city, state zip
"CA" = Confidential Address Indicator
"FV" = Domestic Violence Indicator
“Y” = Confidential Address
“N” = Not a Confidential Address
“NP” = Non Public Display of Name.
CCIS does not display address information
for these values: “Y”, “CA”, “FV”
Last Name of the party associated with the
case. Valid characters are A-Z and
hyphens. This element is used in
reporting.
First Name of the party associated with the
case. Valid characters are A-Z and
hyphens. This element is used in
reporting.
Middle Name of the party associated with
the case. Valid characters are A-Z and
hyphens. This element is used in
reporting.
Suffix of the party associated with the case
if applicable. Valid characters J, S or 1 thru
9. This element is used in reporting.
Mental Competency Cases only. City
followed by a comma and the two
character state or country code.( Ex.
Tallahassee, FL). This element is used in
reporting.
Used only to record date of death for
individuals whose estate is being
probated. Format MM/DD/YYYY. This
element is used in reporting.
Offender Based Transaction System
Number for individual in criminal cases. All
other cases value is blank
Unique Number Assigned by FDLE for
individual in criminal cases. All other cases
value is blank
Page: 1
9/23/2014
________________________________________________________________
23 Domestic Viol/Stalker Indicator
A
Trailer Record
24 Record Type
25 Number of Records in file
A
N
1
13
3
10
369
369
C
used to indicate dispositions on felony and
misdemeanor domestic violence and
stalking arrests. Valid Values D =
Domestic Violence Conviction; S =
Stalking Conviction; Blank Otherwise. See
Note
1
4
3
13
M
M
Value = “EOF”
Calculated for each transmission as the
number of Case Name Data Records in
this transmission exclusive of the Header
and Trailer records
Page: 2
9/23/2014
________________________________________________________________
11002 – Case Data File
ID
Field Description
Data Max Field Start End M/O/C
Type
Size
Case Data Record – CASE
Valid
Range
Units
Comments
597
1 Record Type
A
2
1
2
M
Value = “02” – Case Data
2 Update Type
A
1
3
3
M
‘U’pdate, ‘A’dd, or ‘D’elete
3 County code
A
2
4
5
M
4 Uniform Case Number
A
20
8
27
M
OSCA Uniform Case Number format, See
Appendix B. Must be unique.
5 Clerk Case Number
A
20
28
47
O
Case number on Clerk Application System.
6 Clerk File Date
Date
10
48
57
C
Date case was filed with Clerk,
Format = “MM/DD/YYYY”.
7 Case Court type
A
2
58
59
M
See valid OSCA case court type. (i.e.
CF=criminal felony).
8 File Type
A
40
60
99
M
Case Type description ( ie Felony, Traffic,
Support, URESA, Domestic Violence )
9 Judge’s name
A
30
100 129
O
Judge assigned to case
A
1
130 130
M
“Y”es or “N”o
Date
10
131 140
C
Required if case was reopened.
Format=”MM/DD/YYYY”
A
1
141 141
C
Date
10
142 151
C
Reason case was reopened, required with
reopen date. Valid Values:
V=violation of probation/violation of
community control warrant/summons
being served.
M=Modification
P=Motion for post conviction relief
O=Other reason
C=Reopened for Collections
E = Reopened Civil Contempt/Enforcement
Required if case was reopened and reclosed. Format= “MM/DD/YYYY”
10 Outstanding
Warrant/Summons/Capias
11 Reopen Date
12 Reopen Reason
13 Reopen Close Date
01-67
Alpha County number ( i.e. 03=Bay)
Page: 3
9/23/2014
________________________________________________________________
11002 – Case Data File
ID
Field Description
14 Case Status Description
Data Max Field Start End M/O/C
Type
Size
Valid
Range
Units
Comments
A
40
152 191
M
15 Notice of Appeal Date
Date
10
192 201
C
16 Last Docket date
Date
10
202 211
C
17 Disposition date
Date
10
212 221
C
Mandatory for disposed.
Format=”MM/DD/YYYY”
18 Contested
A
1
222 222
C
19 Jury trial
A
1
223 223
C
20 Judge at Disposition
A
30
224 253
O
Mandatory if case has been contested
Valid values for contested cases are “Y”
and “C”. For Civil and Probate cases.
Denotes Jury Trial for Civil Cases.
Mandatory if case has a jury trial, valid
values for jury trials are “J” and “Y”.
Judge at Disposition
21 Security Flag
A
1
254 254
C
22 Closed Case
A
1
255 255
M
23 Estimated Estate Value
Money
19
528 546
C
24 Probate Bond Amount
Money
19
547 565
C
25 Estate Tax
A
1
566 566
M
26 Heirs
A
1
567 567
O
27 Division
A
30
568 597
O
Trailer Record
28 Record Type
29 Number of Records in file
Status of Case. Examples: Case Closed,
Case Open, Disposed by Judge, Disposed
by Non Jury Trial, Disposed by Jury,
Reopened. Use SRS Disposition Codes
when applicable.
Case appeal date of original case.
Mandatory if case has an appeal.
Format=”MM/DD/YYYY”
Mandatory if application has docketing
system. Format = “MM/DD/YYYY”
Mandatory if case has been expunged or
sealed. Values = E=Expunged, S=Sealed,
C=Confidential, P=Purge.
Valid Values: Y=case is closed
N= case is open
Value of Estate in Probate. Format
$999999999999999.99. This element is
used in reporting.
Amount of Probate Bond Posted in an
Estate Case. Format
$999999999999999.99
Required to Pay Estate Tax. Valid Values
Y or N. This element is used in reporting.
Estate being probated has Heirs. Valid
Values Y or N. This element is used in
reporting.
Division that case Is Assigned or Judge
assigned if case is not assigned to a
division.
13
A
N
3
10
1
4
3
13
M
M
Value = “EOF”
Calculated for each transmission as the
number of Case Data Records in this
transmission exclusive of the Header and
Trailer records
Page: 4
9/23/2014
________________________________________________________________
11003 – Court Events Detail File
ID
1
2
3
4
Data Max Field Start End M/O/C Valid
Type
Size
Range
Case Data Record – Court Events
238
Detail
Record Type
A
2 1
2
M
Update Type
A
1 3
3
M
County code
A
2 4
5
M
01-67
Uniform Case Number
A
20 8
27
M
Field Description
5 Court appearance date
Date
10
28
37
M
A
A
30
40
38
68
67
107
M
M
Court appearance time
Court location
Court room
Prosecutor
Defendant Attorney
Division
A
A
A
A
A
A
5
30
6
30
30
30
108
113
143
149
179
209
112
142
148
178
208
238
C
C
C
C
C
O
Trailer Record
14 Record Type
15 Number of Records in file
A
N
13
3
10
1
4
3
13
M
M
6 Judge
7 Docket type
8
9
10
11
12
13
Units
Comments
Value = "03" – Court Events Detail File
‘U’pdate, ‘A’dd, ‘D’elete
Alpha County number ( i.e. 03=Bay)
OSCA Uniform Case Number, See
Appendix B.
Date of court event.
Format = MM/DD/YYYY
Name of Judge at court event
Type of court preceding. ( i.e. Eviction,
Trial)
Time of court event, format=hh:mm
Location of court event
Court room number
Prosecutor at court event
Defendant Attorney at court event
Division that case Is Assigned or Judge
assigned if case is not assigned to a
division.
Value = “EOF”
Calculated for each transmission as the
number of Court Event Data Records in
this transmission exclusive of the Header
and Trailer records
Page: 5
9/23/2014
________________________________________________________________
11004 – Financial File
ID
1
2
3
4
Data Max Field Start End M/O/C Valid
Type
Size
Range
Case Data Record –Financial Detail
127
Record Type
A
2 1
2
M
Update Type
A
1 3
3
M
County code
A
2 4
5
M
01-67
Uniform Case Number
A
20 8
27
M
Field Description
5 Charge Sequence Number
A
15
28
42
M
6 Total Amount Due
Money
15
43
57
C
7 Total Amount Paid
Money
15
58
72
C
8 Total Restitution Due
Money
15
73
87
C
9 Total Restitution Paid
Money
15
88
102
C
10 103 112
13
3 1
3
10 4
13
C
10 Last payment date
Trailer Record
11 Record Type
12 Number of Records in file
Date
A
N
M
M
Units
Comments
Value = "04" – Financial File
‘U’pdate, ‘A’dd, ‘D’elete
Alpha county code, 03=Bay
OSCA Uniform Case Number, See
Appendix B.
“0”, Zero, for case level amounts. Use
sequence number of charge for charge
level amounts. Must match 110-10 charge
sequence number.
Total Amount Due. Mandatory if
applicable. Format $999999999.99. For
Application ID=OB this number represents
assessments, Application ID=TR this
number represents fines, Application
ID=CV and PR this number represents
filing fees.
Total Amount Paid. Mandatory if
applicable. Format $999999999.99. This
number represents amount paid
referenced in Total Amount Due.
Total Restitution Due. Mandatory if
applicable. Format $999999999.99
Total Restitution Paid. Mandatory if
applicable. Format $999999999.99
Payment date, format=MM/DD/YYYY.
Value = “EOF”
Calculated for each transmission as the
number of Financial Data Records in this
transmission exclusive of the Header and
Trailer records
Page: 6
9/23/2014
________________________________________________________________
11005 – Case Progress Docket
ID
1
2
3
4
Data Max Field Start End M/O/C Valid
Type
Size
Range
Case Data Record – Case Progress
583
Docket Detail
Record Type
A
2 1
2
M
Update Type
A
1 3
3
M
County code
A
2 4
5
M
01-67
Uniform Case Number
A
20 8
27
M
Field Description
5 Docket identifier
A
14
28
41
M
Date
10
42
51
M
7 Docket code
A
10
52
61
M
8 Docket text
A
255 62
316
C
3
13
M
M
6 Docket action date
Trailer Record
9 Record Type
10 Number of Records in file
A
N
13
3
10
1
4
Units
Comments
Value = "05" – Case Progress Docket
‘U’pdate, ‘A’dd, ‘D’elete
Alpha County Number (i.e. 03=Bay)
OSCA Uniform Case Number, See
Appendix B.
Unique sequence number for each line of
docket text
Date of the docket action.
Format=”MM/DD/YYYY”
Docket code from local system that will be
mapped to the standard docket code in the
110-21 file.
Docket text is provided only if Docket URL
Link is not provided in 110-02 file.
Value = “EOF”
Calculated for each transmission as the
number of Case Progress Docket Records
in this transmission exclusive of the
Header and Trailer records
Page: 7
9/23/2014
________________________________________________________________
11007 – Reopen Date History File
ID
1
2
3
4
Data Max Field Start End M/O/C Valid
Type
Size
Range
Case Data Record – Reopen Date
48
Detail
Record Type
A
2 1
2
M
Update Type
A
1 3
3
M
County code
A
2 4
5
M
01-67
Uniform Case Number
A
20 8
27
M
Field Description
5 Reopen Date
6 Reopen Reason
7 Reopen Close Date
Trailer Record
8 Record Type
9 Number of Records in file
A
A
10 28
1 38
37
38
M
M
Date
10 39
13
3 1
10 4
48
M
3
13
M
M
A
N
Units
Comments
Value = "07" – Restore Date File
‘U’pdate, ‘A’dd, ‘D’elete
Alpha County Number (i.e. 03=Bay)
OSCA Uniform Case Number, See
Appendix B.
Reopen Date on the Case
Reopen Reason on the Case. Valid values
are:
C=Collections
E=Civil Contempt Enforcement
M=Civil Modifications
O=Other
P=Motion for Post Conviction Relief
V=Violation of Probation
Reopen Close Date on the Case.
Value = “EOF”
Calculated for each transmission as the
number of Reopen Date Records in this
transmission exclusive of the Header and
Trailer records
Page: 8
9/23/2014
________________________________________________________________
11008 – Attorney Cross Reference File
Data Max Field Start End M/O/C
Type
Size
Case Data Record – Attorney Cross
102
Reference Detail
1 Record Type
A
2 1
2
M
ID
Field Description
2 Update Type
3 County code
4 Uniform Case Number
A
A
A
1
2
20
3
4
8
3
5
27
M
M
M
5 Client Pin
A
15 28
42
M
6 Florida Bar Number
7 Attorney Type
A
A
8 43
2 51
50
52
M
C
53
62
C
8 Appointment Date
Date
9 Appointing Judge
A
30 63
92
C
Date
10 93
102
C
13
3
10
3
13
M
M
10 Withdrawal Date
Trailer Record
11 Record Type
12 Number of Records in file
A
N
10
1
4
Valid
Range
01-67
Units
Comments
Value = "08" – Attorney Cross Reference
File
‘U’pdate, ‘A’dd, ‘D’elete
Alpha County Number (i.e. 03=Bay)
OSCA Uniform Case Number, See
Appendix B.
Personal Identification Number for the
Client the Attorney is Representing
Attorneys Florida Bar Number
Valid Values are RC, CA or Blank.
RC=Regional Counsel, CA=Conflict/Court
Appointed, Blank for All Other Types.
Date Attorney was Appointed to the Case.
(Only for Court Appointed/Regional
Counsel.)
Name of Judge who Appointed the
Attorney to the Case. Valid Characters are
A-Z, Hyphen (-), Spaces ( ).
Date the Attorney Withdraws from the
Case. Format MM/DD/YYYY.
Value = “EOF”
Calculated for each transmission as the
number of Attorney Cross Reference
Records in this transmission exclusive of
the Header and Trailer records
Page: 9
9/23/2014
________________________________________________________________
11009 – Parcel File (Civil Only)
ID
1
2
3
4
Data Max Field Start End M/O/C Valid
Type
Size
Range
Case Data Record – Parcel Detail
69
Record
Record Type
A
2 1
2
M
Update Type
A
1 3
3
M
County code
A
2 4
5
M
01-67
Uniform Case Number
A
20 8
27
M
Field Description
5 Parcel ID
6 Clerk File Date
A
Date
20 28
10 48
47
57
M
C
7 Disposition date
Date
10 58
67
C
13
3
10
3
13
M
M
Trailer Record
8 Record Type
9 Number of Records in file
A
N
1
4
Units
Comments
Value = "09" – Parcel File
‘U’pdate, ‘A’dd, ‘D’elete
Alpha County Number (i.e. 03=Bay)
OSCA Uniform Case Number, See
Appendix B.
Unique Number for Each Parcel in a Case.
Date case was filed with Clerk,
Format = “MM/DD/YYYY”.
Mandatory for disposed Civil cases.
Format=”MM/DD/YYYY”
Value = “EOF”
Calculated for each transmission as the
number of Parcel Records in this
transmission exclusive of the Header and
Trailer records
Page: 10
9/23/2014
________________________________________________________________
11010 Charges Detail File (Criminal and Traffic Only)
ID
1
2
3
4
Data Max Field Start End M/O/C Valid
Type
Size
Range
Case Data Record – Charges Detail
345
Record Type
A
2
1
2
M
Update Type
A
1
3
3
M
County code
A
2
4
5
M
01-67
Uniform Case Number
A
20
8
27
M
Field Description
5 Charge sequence number
6 Initial Status Date
A
Date
15
10
28
43
42
52
M
C
7 Offense Date
Date
10
53
62
C
8 FL Statute Number-Initial
9 FL Statute Description-Initial
10 Prosecutor Action
A
A
A
14
60
1
63 76
77 136
137 137
C
C
C
11 FL Statute Number-Pros
12 FL Statute Description-Pros
A
A
14
60
138 151
152 211
C
C
Date
10
212 221
C
A
14
222 235
C
A
Date
60
10
236 295
296 305
C
C
A
2
306 307
C
Date
A
10
1
308 317
318 318
C
C
A
6
319 324
O
13 Decision Date-Pros
14 FL Statute Number-Court
15 FL Statute Description-Court
16 Decision Date-Court
17 Court Action
18 D-6 Date
19 Trial Type
20 Traffic Disposition Code
Units
Comments
Value = "10" – Charges Detail File
‘U’pdate, ‘A’dd, ‘D’elete
Alpha County Code ( i.e. 03=Bay)
OSCA Uniform Case Number, See Appendix
B.
Sequence number of charge/count.
Date of Arrest, required for Criminal,
Format=MM/DD/YYYY
Date of Offense, mandatory if available,
format “MM/DD/YYYY”
Florida Statute Number of Initial charge.
Text of FL statute number for initial charge
Mandatory if Prosecutor has filed on charge.
Valid values are:
S=Speedy Trial
L=Dropped/Abandoned
J=No Bill
Q=Waived to Adult Court
F=Administratively Dismissed
P=Pre-Trial Diversion
Z=No Action
R=Transferred to Another Court
O=Nolle Prosequi
C=Consolidated
N=Filed (See FDLE DD for explanation)
Mandatory if Prosecutor has filed on charge.
Text of FL statute number of pros charge is
mandatory if pros has filed on charge.
Mandatory if Prosecutor has filed on charge,
format “MM/DD/YYYY”
FL statute number of court charge is
mandatory when court has filed on charge.
Text of FL statute number of court charge
Court Decision Date, format “MM/DD/YYYY”.
Mandatory if court decision on charge.
Mandatory if court action has been taken on
charge. See FDLE Pink Book for description
of valid values. Values are:
A-Acquitted-Found not guilty
I-Acquitted by Reason of Insanity
D-Dismissed
E-Dismissed Upon Payment of
Restitution/Court Cost
T-Dismissed Speedy Trial
M-Mentally/Physically Unable to Stand
Trial
G-Adjudicated Guilty/Delinquent in
Court
H-Pre-Trial Diversion
W-Adjudication Withheld
V-Change of Venue
Z-Extradition
K-Adjudged Delinquent
B-Bond Estreature
X-Stipulated Deportation
Q-Waived to adult court
Y-Decline to adjudicate
Traffic D-6 Date, Format “MM/DD/YYYY”
Trial Type. Values:1= No Trial, 2=Jury Trial,
3=Non Jury
For court type = TR, Traffic Infraction,
disposition per count. Valid values are:
Page: 11
9/23/2014
________________________________________________________________
11010 Charges Detail File (Criminal and Traffic Only)
ID
Field Description
Data Max Field Start End M/O/C
Type
Size
21 Citation Issued
Date
10
325 334
C
22 Citation Number
A
10
335 344
C
23 Defendant’s Final Plea
A
1
345 345
C
Trailer Record
24 Record Type
25 Number of Records in file
A
N
13
3
10
1
4
3
13
M
M
Valid
Range
Units
Comments
AJN – ACQUITTED BY JUDGE AFTER
NON-JURY
AJT – ACQUITTED BY TRAFFIC HRG
OFFICER
CJD - CONVICTED BY JUDGE
CJT - CONVICTED BY TRAFFIC HEARING
OFFICER
CPC – CONVICTED BY PLEA/ COUNTER
CPL - CONVICTED BY PLEA
CPN – CONVICTED BY PLEA/NON-JURY
DCH – DISCHARGED
DCN – DISCHARGED AFTER NON-JURY
DIS – DISMISSED BY DEPUTY CLERK
DLP - DISMISSED LACK OF
PROSECUTION
DSM - DISMISSED
DSN – DISMISSED AFTER NON-JURY
DST - DISMISSED BY TRAFFIC HEARING
OFFICER
NDN – NOLLE PROSEQUI –DECEASED
/NON JURY
NPD – NOLLE PROSEQUI DECEASED
NPN – NOLLE PROSEQUI AFTER
NON-JURY
NPR – NOLLE PROSEQUI
PCP – PAID CIVIL PENALTY
STD - SPEEDY TRAIL DISMISSED
1=guilty
2=not guilty
3=dismissed
4=paid fine or civil penalty
6=estreated or forfeited bond
7=adjudication withheld on all criminal FS
322.34 only
8=nolle prosequi
A=adjudication withheld by judge
B=other
C=adjudication withheld by clerk (school
election or election for 316.1001),
D=adjudication withheld by clerk (plea Nolo
Contendere and proof of compliance).
Offense Date. Format MM/DD/YYYY. This
element is used in reporting. .
Traffic, Boating or Fish and Wildlife Citation
Number. This element is used in reporting. .
(Boating Violation Only) Disposition Code.
Valid Values are 1, 2, and 3. 1=Not Guilty,
2=Guilty, 3=Nolo Contendere. This element
is used in reporting. .
Value = “EOF”
Calculated for each transmission as the
number of Charge Data Records in this
transmission exclusive of the Header and
Trailer records
Page: 12
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________________________________________________________________
11011 – Warrant/Summons/Capias File (Criminal and Traffic Only)
ID
1
2
3
4
Data Max Field Start End M/O/C Valid
Type
Size
Range
Case Data Record – Warr/Sum/Cap
158
Detail
Record Type
A
2 1
2
M
Update Type
A
1 3
3
M
County code
A
2 4
5
M
01-67
Uniform Case Number
A
20 8
27
M
Field Description
5 Charge Sequence Number
6 Warrant Sequence Number
7 Action Ordered
42
57
77
M
M
M
A
Date
Date
A
30 78 107
10 108 117
10 118 127
1 128 128
O
M
C
C
12 Division
A
30 129 158
O
Trailer Record
13 Record Type
14 Number of Records in file
A
N
13
3
10
M
M
8
9
10
11
Issuing judge
Issue Date
Execution Date
Execution Status
A
A
A
15
15
20
28
43
58
1
4
3
13
Units
Comments
Value="11"– Warrant/Summons/Capias
‘U’pdate, ‘A’dd, ‘D’elete
Alpha County Code (i.e. 03=Bay)
OSCA Uniform Case Number, See
Appendix B.
Charge Sequence Number
Warrant Sequence Number
Compliance action taken. Bench Warrant,
Capias, Summons, etc.
Name of Judge ordering action.
Issue date. Format=”MM/DD/YYYY”
Execution date. Format=”MM/DD/YYYY”
Execution status. Valid values:
E=Executed,
Q=Quashed,
R=Recalled,
W=Withdrawn,
S=Served,
O=Other
Division that case Is Assigned or Judge
assigned if case is not assigned to a
division.
Value = “EOF”
Calculated for each transmission as the
number of Warrant/Summons/Capias Data
Records in this transmission exclusive of
the Header and Trailer records
Page: 13
9/23/2014
________________________________________________________________
11012 –Sentence File (Criminal and Traffic Only)
ID
1
2
3
4
Data Max Field Start End M/O/C Valid
Type
Size
Range
Case Data Record – Sentence Detail
147
Record Type
A
2 1
2
M
Update Type
A
1 3
3
M
County code
A
2 4
5
M
01-67
Uniform Case Number
A
20 8
27
M
Field Description
5 Charge Sequence number
6 Sentence Sequence Number
A
A
15
15
28
43
42
57
M
M
7 Sentence Status
A
1
58
58
C
Units
Comments
Value = "12" – Sentence Detail
‘U’pdate, ‘A’dd, ‘D’elete
Alpha County Number,03=Bay
OSCA Uniform Case Number, See
Appendix B.
Sequence number of charge/count.
Sentence Sequence Number. Valid values
are:
C1=Confinement
C2=Credit Time Served
M1=Money Imposed
P1=Probation
S1=Suspended Confinement
T1=Community Control
Sentence Status text. Valid values are:
1=Consecutive,
2=Concurrent,
3=Coterminous/Concurrent
4=Included
8=N/A Not Applicable, not related
Date Sentence Imposed.
Format=”MM/DD/YYYY”. Mandatory when
sentence has occurred.
Date Sentence effective.
Format=”MM/DD/YYYY”. Mandatory when
sentence has occurred.
Type of supervision imposed/court ruling.
01-Probation
02-Community Control,
03-Administrative Probation,
04-Drug Offender Probation,
05-Sex Offender Probation,
06-Sex Offender Community Control,
07-Criminal Quarantine Community
Control
25-Suspended Sentence
26-Penalty Imposed by Traffic Court
27-Time Served
28-Money Imposed
Length sentence imposed.
Format=”YYMMDD”. Where YY=years,
MM=months, DD=Days; “LIFE”, “DEATH”
Mandatory when sentence has occurred.
Type of Confinement. Valid Values:
C=County Jail,
P=State Prison,
H=Hospital,
I=County Jail Included
O=Other diversionary facility,
R=Residential Treatment Program,
N=Not Applicable
Name of judge at sentence.
8 Sentenced Imposed Date
Date
10
59
68
C
9 Sentence Effective Date
Date
10
69
78
C
10 Sentence
A
2
79
80
C
11 Length of
sentence/confinement
A
6
81
86
C
12 Type of Confinement
A
1
87
87
C
13 Judge at sentence
A
30
88
117
M
14 Division
A
30
118 147
O
Division that case Is Assigned or Judge
assigned if case is not assigned to a
division.
Trailer Record
15 Record Type
16 Number of Records in file
A
N
M
M
Value = “EOF”
Calculated for each transmission as the
number of Sentence Data Records in this
transmission exclusive of the Header and
Trailer records
13
3
10
1
4
3
13
Page: 14
9/23/2014
________________________________________________________________
Appendix A
Case Name File – Valid Name Types
A
ALSO KNOWN AS
AA
AS ASSIGNEE OF
AAG
ASSIST ATTORNEY GENERAL
AAL
ADMINISTRATIVE AD LITEM
AALT
ATTORNEY AD LITEM
AD
ADMINISTRATOR
ADPT
ADOPTEE
AF
ADOPTIVE FATHER
AG
AGENT
AGCA
AGENT FOR CAVEATOR
AK
ALSO KNOWN AS
AL
ALLEDGED
AM
ADOPTIVE MOTHER
AO
ADDITIONAL OTHER
AP
ATTORNEY FOR PRIMARY
APP
APPLICANT
APPE
APPELLEE
APPL
APPELLANT
APPT
APPELLANT
AR
ATTORNEY FOR RESPONDENT
AROF
ARRESTING OFFICER
ARR
ARREST NAME
AS
AS SUBROGEE OF
ASA
ASSIST STATE’S ATTORNEY
AT
ATTORNEY
ATAL
ATTORNEY AD-LITEM
ATCA
ATTORNEY FOR CAVEATOR
ATO
***ATTORNEY (OLD)
Page: 15
9/23/2014
________________________________________________________________
ATTP
ATTORNEY FOR PETITIONER
ATTR
ATTORNEY FOR REP/GDN
ATTU
ATTORNEY NOTICE OF TRUST
ATTY
ATTORNEY
ATY
ATTORNEY
A1
ADD'L OTHER
A2
ADD'L OTHER
BA
BIDDER'S ATTORNEY
BAIL
BAILIFF
BD
BIDDER
BEN
BENEFICIARY
BON
BONDSMAN
BT
BY AND THROUGH
BUY
BUYER
CAV
CAVEATOR
CER
CERTIFICATE HOLDER
CC
CO-COUNSEL
CGDN
***CO-GUARDIAN - DO NOT USE
CGR
CORPORATE GUARDIAN
CH
CHILD
CHDP
CHILD (DEPENDENT)
CHDI
CHILD (DELINQUENT)
CLAT
CLAIMANT
CLI
CERTIFIED LEGAL INTERN
CN
CHILD IN NEED OF SERVICES
CO
PR/ GRDN
COMP
COMPLATNANT
CON
CONSERVATOR
COUN
COUNSELOR
CP
CITY PROSECUTOR
CPR
CORPORATE PERS REP
Page: 16
9/23/2014
________________________________________________________________
CR
COURT REPORTER
CRED
CREDITOR
CREP
****CO-REP - DO NOT USE
CTR
CREATOR OF TRUST
CUR
CURATOR
CUS
CUSTODIAN
D
DEFENDANT
DA
DEFENDANT ATTORNEY
DB
DOING BUSINESS AS
DEC
DECEASED
DEP
DEPOSITOR
DC
DEPUTY CLERK
DCDT
DECEDENT
DCF
DEPT OF CHILDREN AND FAMILIES
DCW
DIRECTOR, CHILD WELFARE, DCFS
DF
DELINQUENT
DI
DIVISION OF
DIR
DIRECTOR
DISP
DISPOSITION NAME
DOC
DEPT OF CORRECTIONS
DOCT
DOCTOR
DP
DEPENDENT
ESTA
ESTATE OF
EX
EXPERT WITNESS
EXC
EXAMINING COMMITTEE MEMBER
F
FATHER
FD
FORMERLY DOING BUSINESS AS
FH
FOSTER HOME
FHU
FORMER HUSBAND
FILE
FILED AS
Page: 17
9/23/2014
________________________________________________________________
FK
FORMERLY KNOWN AS
FM
FIRE MARSHALL
FMD
FAMILY MEMBER – DEF
FMR
FAMILY MEMBER
FP
FOSTER PARENT
FU
FOR THE USE AND BENEFIT OF
FW
FORMER WIFE
FV
FAMILY MEMBER – VIC
GAL
GUARDIAN AD LITEM
GANG
GANG NAME
GD
GUARDIAN
GDN
***GUARDIAN - DO NOT USE
GE
GARNISHEE
GF
GRANDFATHER
GH
GROUP FOSTER HOME
GM
GRANDMOTHER
GMST
GENERAL MASTER
GP
GENERAL PARTNERS
GRD
GUARDIAN
GU
GUARDIAN OF
H
HUSBAND
HEIR
HEIR
HO
HEARING OFFICER
I
INSTITUTION
ID
INDEPENDENT
INCA
INCAPACITATED
INP
INTERESTED PERSON
INRE
IN RE: MATTER OF
INST
IN THE INTEREST OF
INV
INVESTIGATOR
IP
INTERESTED PERSON
Page: 18
9/23/2014
________________________________________________________________
IV
INTERVENOR
JD
JUDGE
JDD
JUDGE AT DISPOSTION
JUDT
JUDGE (TEMPORARY)
LAID
LEGAL AID
LE
LAW ENFORCE WITNESS
LF
LEGAL FATHER
LINT
CERTIFIED LEGAL INTERN
LM
LEGAL MOTHER
LNEE
LIENEE
LNOR
LIENOR
M
MOTHER
MAN
DIVISION MANAGER
MB
MARRIAGE BRIDE
MG
MARRIAGE GROOM
MGST
MAGISTRATE JUDGE
MHF
MENTAL HEALTH FACILITY
MN
MAIDEN NAME
MM
MARRIAGE PERFORMER
MNGR
MANAGER
NEW
NEWLY APPOINTED
NF
NATURAL FATHER
NICK
NICKNAME
NK
NOW KNOWN AS
NM
NATURAL MOTHER
NO
NOT RELATED
NOM
NOMINEE
NONE
NO VALID ENTRY
O
OTHER
OBO
ON BEHALF OF
OWN
OWNER
FOR
Page: 19
9/23/2014
________________________________________________________________
P
PLAINTIFF
PA
PARENT
PAC
PARENT/CUSTODIAN
PARA
PARAMOUR
PAR
PARCEL
PART
PARTICIPANT
PAT
PROSECUTING ATTORNEY
PATY
PLAINTIFF ATTORNEY
PAY
PAYEE/PAYOR
PD
PUBLIC DEFENDER
PET
PETITIONER
PER
PERSON
PF
PUTATIVE FATHER
PI
PROTECTIVE INVESTIGATOR
PLC
PLACEMENT
PNT
PATIENT
PO
POLICE OFFICER
POA
PROGRAM OPERATIONS ADMINISTRATOR
POLC
POLICE OFFICER
PP
CASE REFERENCE
PR
PERSONAL REPRESENTATIVE
PRI
PRIMARY (WARD/DECEDENT)
PRO
PROBATE OTHER
PROB
PROBATION OFFICER
PRPT
PRINCIPAL PARTY
PRSU
PROBATION SUPERVISOR
PS
PRO SE
PSD
PSEUDONYM
PT
PROPERTY
PURC
FORECLOSURE PROPERTY PURCHASER
PWF
PURPORTED WILL FILER
Page: 20
9/23/2014
________________________________________________________________
R
RELATIVE
RAGT
RESIDENT AGENT
REP
REPRESENTATIVE/GUARDIAN
RESP
RESPONDENT
SA
STATE ATTORNEY
SALV
SALVATION ARMY CORRECTIONS
SF
STEPFATHER
SGAL
STAFF GUARDIAN AD LITEM
SM
STEPMOTHER
SMST
SPECIAL MASTER
SO
SUBSIDIARY OF
SOCL
SOCIAL WORKER
SP
SPOUSE
SPD
SPECIAL PUBLIC DEFENDER
SPVR
DJJ SUPERVISOR
SRTY
SURETY
STAF
MISCELLANEO-US STAFF
SU
SUCCESSOR-
SUC
SUCCESSOR -PR/GRDN
SUPV
SUPERVISOR
SURD
SURETY/DEPOSITER
TA
TRADING AS
TP
THIRD PARTY
TR
TRUSTEE
TRST
TRUSTEE
TRU
TRUSTEE
TRUS
TRUST OF
U
UNIT
UN
UNKNOWN
VI
VICTIM
W
WIFE
Page: 21
9/23/2014
________________________________________________________________
WA
WARD
WI
WITNESS
Page: 22
9/23/2014
________________________________________________________________
Appendix B
Supreme Court of Florida - Administrative Order dated 7/06/98
RE: Uniform Case Numbering System
APPENDIX
Uniform Case Numbering System
Trial Courts
The case numbering system that follows provides: (1) the requirements for local/internal
automated access to case information; and (2) the requirements for external public
access to automated information and for state reporting purposes.
(1) Local/Internal
Clerks may maintain existing case numbering scheme for their local/internal
systems. Access through dial-in methods or a dedicated method such as the
following may also maintain the existing case numbering scheme. Therefore, no
changes are necessary.
 On-site public access terminal
 Local law firm who paid to gain access
 Dedicated dial-in access
(2) Access via the Internet and State Reporting Purposes
Sample: 012000CF000001A000XX
County Year
Court
Sequential
Party/Defendant
Designator
Designator
Type
Number
Identifier
01
2000
CF
000001
A/N (4)
Branch
Location
A/N (2)
Old cases will need to be converted to the Uniform Case Numbering System if the
cases are put on the Internet for general public access.
Prior to submitting data to state agencies in the new format the clerk should provide
one month advance notice. The Court Type Designators are as follows:
Court Type (Circuit Court)
CF=Felony
DR=Domestic Relations/Family
CA=Circuit Civil
CP=Probate/Guardianship
MH=Mental Health
GA=Guardianship
CJ=Delinquency
DP=Dependency
AP=Appeal from County Court
Court Type (County Court)
MM=Misdemeanor
MO=Municipal Ordinance
CO=County Ordinance
CC=County Civil
SC=Sma1l Claims
TR=Traffic Infractions
CT=Criminal Traffic
IN=Non Criminal Infraction***
** Counties will have the option to use the citation number or sequential case number.
The court type designator is required.
*** IN will be used in place of MM for Non Criminal Violations. This includes
violations that are supported by a state statute but carry non-criminal penalties.
Page: 23
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________________________________________________________________