Dexter Orchestra Boosters Meeting Minutes
Tuesday, February 17, 2015, 6:00 – 7:00 PM
Dexter High School Media Room
2014-2015 Dexter Orchestras Boosters
President
Vice President
Treasurer, training
Secretary
Orchestra Director
Orch. Director M.C.
Fundraising Chair
Fundraising Chair
DHS Representative
- Ken Harvey 
- open
- Angela Ripka 
- Sherry Vaughan 
- Matt Deloria
- Alison Campbell 
- Amy Stegmuller 
- Karen Lawrence 
- Mary Ann Choszczyk
Mill Creek Rep.
- Jill Brisbois 
Creekside Rep.
- Robyn Nevin 
Uniform Chair
- Teresa Whitcraft-Moore
Uniform Chair, training - Kristin Darnell
Publicity Chair
- Michel Johnson
Web Master
- David Bow 
Europe Trip Coord. - TBA
Europe Trip Treas.
- TBA
Eur.Trip Health Forms – TBA
Attendance: As checked above plus Sheetal Kothari and Barbara Carr
02-17-2015 Agenda:
1. Call to order – 6:00
2. Approval of Minutes – Approved minutes.
3. Public comments –
i. Booster positions – As of now, Amy Stegmuller is in line for president position for the next
school year. Jill Brisbois taking secretary position for the next school year. We need a person to
work with Kristin next year and learn uniform chair position.
4. Reports from Directors
i. Matt – absent, nothing to report on his behalf.
ii. Alison – getting ready for festival, looking for parent volunteers to chaperone during festival.
5. Reports from committees and chairs
i. Treasurer’s report

Angela provided financial statements. The trip account is negative right now, due
to waiting on income to come in from payschools.

Discussion surrounding the expense of renting the music equipment overseas. As
it is the first time we have rented, future trips will need to consider how to raise money
for this expense in the future.

Booster credit card: It looks like our only option is to continue either working
through Fran for our credit needs, or have several booster members become vendors that
would be authorized to be reimbursed for orchestra expenses. We can’t do recurring
payments, so we will pay for a website domain name under a multiple year contract.
Then we won’t have to deal with the hassle of a monthly fee.
ii. Secretary’s report

By April, members should look over the document Ken submitted of members
roles and add any necessary information. We would like this information to go up on the
website somewhere.
iii. Fundraising Chair’s report

We need more money brought in for the general fund rather than just going into
individual student accounts. Brainstormed ideas for fundraising, this discussion will
continue in future meetings.

U of M concessions – we got the contract for next year with Sudexo. Amy
contacted Jill (band booster president) to see if band would be interested in joining us for
this fundraiser. Amy is asking for a few people to be involved with planning and be
backups, possibly form a small committee to meet separately. Sudexo contract will need
to be signed by May, for eligibility for next fall.

T-shirt – discussion around how best to get bad T-shirts returned from people that
had trouble with the logo because Karen can get a new batch printed. Ken to send out a
note to parents to get a response for how many are out there so we know how many we
are dealing with.

Bottle drive – Karen was still waiting on names of 3 juniors to work with on this
from Matt.
iv.
DHS Rep’s report - Mary Ann was absent. Ken will send her sign up genius reminder.
v. Mill Creek Rep’s report – help is needed to chaperone bus rides for festival for middle school on
March 13th. Jill will send out signup. The volunteer positions will require 4 drivers with vans and
4 chaperones on the bus.
vi.
Creekside Rep’s report – Robyn will organize sign up for t-shirt sales and sticker sales for May
12th concert.
vii.
Uniform Chair’s report – Kristen was absent. Barbara Carr is considering being the training
person to help Kristin for next year.
viii. Publicity Chair’s report – EconoPrint yard signs is the company that does many of the yard signs
that we would consider working with. Dave will find out size of sandwich boards through
ordinances. We do not have a need to advertise for the all orchestra concert as it is a full house
already. Michel will see about getting orchestra information put on weekly email from Dexter
community.
ix. Webmaster’s report – no update on what the school is doing with current website. We are going
forward with our own site. Ken will pay it for the next 3 years as a vendor and get reimbursed.
Angela will pursue with Fran how to go about this in the future.
6. Old business
7. New business –
i. Matt needs $225 for concerto judges. The board approved this amount. Matt needs one parent
volunteer to chaperone on bus for HS festival.
ii. Ken wants to set up a date to clean up orchestra storage room sometime in April.
8. Close meeting: 7:15 pm. Next meeting February March 3, 2015.