Business-to-Business EXPO
EXHIBITOR FAQ’S
POLICIES & PROCEDURES
What does my exhibitor booth include?
Your booth comes with pipe and drape, one 6’x24” table with tablecloth and skirting, 2 chairs, a wastebasket,
an identification sign and 2 name badges.
Booth Information:
You are welcome to bring your own tablecloth, although your table will come with a white cloth and skirt. The
identification sign provided for you comes with the booth and helps with move-in but you are welcome to bring
your own. Pins, tape or staples are not permitted to be used to attach items to the drapes. You may use binder
clips or “S” hooks with fishing line to hang light weight items. Some “S” hooks will be available at move-in.
All booths must be staffed during all hours of the Expo. All display, demonstrations or other activities must be
confined to the limits of the exhibitor’s assigned booth. No booth display element may extend beyond
contracted booth side boundaries. Failure to comply with these rules may result in exclusion from Expo next
year.
How can I get power to my booth?
Electrical hookups (600 watts/amps) can be pre-ordered from the Cobb Chamber of Commerce at a
discounted rate of $50 by May 4 or purchased on the show floor at the event directly from the Cobb Galleria
Centre at a higher rate. You are responsible for your own extension cords and power strips. Please bring a 50’
length, minimum 14 gage grounded extension cord for use. We strongly urge you to bring a surge protector
plug-in strip, even if you have only one item to plug in. Please do not bring flimsy home extension cords; they
can cause power outages and problems.
I’m not a “Restaurant” but can I serve snacks and drinks at my booth?
If you will be bringing ANY sort of food items to your booth, please complete a food distribution form and fax it
to the Cobb Galleria Centre. A form is available at www.cobbchamber.org/businessexpo. You may NOT serve
beverages at your booth. Water will be available throughout the Show Floor.
What time can I set up and move out?
Doors will open at 10 a.m. to begin set-up. No one will be allowed on the show floor prior to 10:00 a.m. When
you arrive, you will receive an exhibitor packet complete with a map and directions to unloading areas and
temporary parking areas. Be sure to bring your own carts, additional manpower and everything you need to get
your items from your vehicle to your booth. There is no guarantee that extra carts or other items will be
available for use during set up or move out.
Booths must be manned during event hours. Do not begin tear down until 7:00 p.m., which is the end of the
show. No shows and early tear downs may result in exclusion from Expo next year. Exhibitors must leave
booth space in the same conditions in which it was found. All boxes, crates, pallets, brochures, etc. must be
removed. A fee will be assessed if trash is left in the booth space.
Business-to-Business EXPO
How do I get the $25 early registration discount?
To receive the $25 early registration discount, you must have completed the registration form (either hard copy
or online) and payment must be received by the Cobb Chamber by noon on March 12, 2012. Registration
unaccompanied by payment will not be considered valid until payment is received. Selected booth space will
not be held until payment is received.
Refund Policy:
Payment must be received at time of registration to confirm exhibitor space. No refunds will be offered after the
registration deadline of April 27, 2012. Refunds will be assessed a $50 administrative fee.
How can I submit a door prize?
Door prizes will be given away throughout the evening over the sound system. Only exhibitors may give away
door prizes. If you would like to provide a door prize of retail value greater than $100, please fill out and return
the Door Prize Submission Form (available at www.cobbchamber.org/businessexpo) to Stephanie Cox
([email protected] or 770.690.4020) by may 4. Once the submission form has been approved, you will
be added to the agenda. If you have a door prize of less than $100, you may collect business cards at your
table for your company to personally draw and contact the winner following the Expo. These door prizes will
not be announced over the sound system.
Examples of Great Door Prizes:
Gift Cards
MP3 Players
Hotel of Resort Packages
Airline Tickets
Foursome of Golf
Graphic Commercial or Digital Banner
Event Tickets
Where should I send or drop off my door prize once I have been approved?
You may drop off your door prize at EXPO Registration the day of move-in. If you need to make other
arrangements for the delivery of your door prize, please contact Stephanie Cox at 770.859.2320.
How can I have the BEST booth?
During the Expo, each company’s display will be judged by an unbiased and anonymous panel of judges on
the following criteria: innovation & originality, content & substance and presentation media. The 2012 Cobb
Chamber of Commerce Business Expo Best of Show Award will be presented to the company receiving the
highest cumulative score during the Expo.
Learn how to create the best booth from the experts at the “Stop Traffic and Sell Your Brand” seminar at the
Chamber. This seminar will help veteran and rookie exhibitors on how to make the best of their time and
investment at Expo!
How many attendees are you expecting?
The annual Business-to-Business Expo has grown exponentially over the past several years and we are
anticipating more than 1,500 attendees. The show has sold out every year since inception.
Will there be wireless at the Expo?
Wireless access will be available during the Expo. Bring your computers and other wireless devices to show off
your business! A wireless password will be included in your Exhibitor Packet the day of move-in.
Business-to-Business EXPO
Fire Code:
The Cobb Chamber’s Business-to-Business Expo complies with all fire codes and facility guidelines outlined by
the Cobb Galleria Centre.
Management Liability:
The Cobb Chamber of Commerce, The Cobb Galleria Centre or any of its agents or employees shall not be
liable for any damage to the property of or loss of business to Exhibitor or any person using its allocated space,
or for any loss by theft or other means. Exhibitor, on behalf of itself, its employees, agents, servants,
customers or guests, any person using Exhibitor’s allocated space, or his or its employees, agents, servants,
subcontractors, customers or guests, expressly releases and discharges the Cobb Chamber of Commerce, its
officers, employees, agents and servants, from any liability whatsoever, on account of any matter or thing
arising out of, incident to, or connected with the said Expo. In any event, Expo’s liability arising out of any kind
of legal claim (whether in tort, contract, or otherwise) in connection with the exhibition will not exceed the price
paid by exhibitor to rent the space.
2012 Expo Platinum sponsor