LAKE WASHINGTON INSTITUTE OF TECHNOLOGY
Kirkland Campus
11605 132nd Avenue NE
Kirkland, WA 98034
Board of Trustees Study Session & Meeting
Monday, February 3, 2014
5:00 – 7:30 p.m.
AGENDA
Study Session
5:00 – 6:00 p.m.
Board Room (W305A)
 Chapter 1 Board Bylaws
Discussion;
 Mid-Year Presidential Evaluation
Update;
 Tenure materials;
 Calendar Review
Board of Trustees Meeting
6:00 – 7:30 p.m.
Name
Mr. Darrell Mitsunaga
Dr. Amy Morrison Goings
Dr. Kevin McCarthy
Mr. Darrell Mitsunaga
Board Room (W305A)
Roll Call
Mr. Darrell Mitsunaga
Approval of Agenda
February 3, 2014
Mr. Darrell Mitsunaga
Approval of Minutes
January 6, 2014
Mr. Darrell Mitsunaga
Introduction of Guests & New
Employees
Public Comments
Attachmt
A
Dr. Amy Morrison Goings
Individuals may sign in for public
comment, limited to 3 minutes each1
Correspondence
Mr. Darrell Mitsunaga
Dr. Amy Morrison Goings
Reports from/to the Board
Showcase Presentation
Rehabilitation Programs:
Physical Therapy and
Occupational Therapy
Ms. Maria Macedo
President’s Report
Dr. Amy Morrison Goings
Board Chair’s Report
Mr. Darrell Mitsunaga
Foundation Liaison Report
Ms. Anne Hamilton
TACTC Legislative Action
Committee Report
Mr. Bruce J. Reid
ASG Report
Mr. Richie Savedo
Faculty Representative Report
Mr. Jim Howe
Classified Staff Report
Ms. Viktoriya Korsunskaya
1
Public comment is limited to matters which are not of a quasi-judicial nature. No more than six speakers may address the
Board on any one subject. If there are both proponents and opponents of a matter who wish to speak, only the first three persons
speaking in favor of the matter and the first three persons speaking in opposition of the matter may address the Board.
B
Financial Report
Monthly Financial Report;
Operating & Capital Budget
Mr. Bill Thomas
C
Executive Staff Reports
Advancement & Entrepreneurship
College Council
Ms. Andrea Olson
Ms. Susan Aaron Moller/
Mr. Mike Clifton
Ms. Elisabeth Sorensen
Mr. Greg Roberts
Mr. Mike Potter
Dr. Kevin McCarthy
Dr. Brinton Sprague
Mr. Dennis Long
D
Development
Human Resources
Information Technology
Instruction
Special Assistant to the President
Student Services
General Discussion
Issues for Future Discussion
Mr. Darrell Mitsunaga
Action Items
Item 892
257-A-02-03-14
Policy Revision –
2.P.15, 2.P.16, and 2.P.37
Request for Approval
Mr. Darrell Mitsunaga
E
Item 893
257-A-02-03-14
Board Bylaws and Policies –
Chapter 1 Revision
Request for Approval
Mr. Darrell Mitsunaga
F
Executive Session:
The Board of Trustees may convene to an Executive Session to discuss matters covered under RCW 42.30.110,
which may include:
1. To evaluate the performance of a public employee(s)
2. To discuss with legal counsel representing the agency litigation matters
3. To discuss and consider real estate acquisition
4. To plan or adopt the strategy or position to be taken by the governing body during the course of any
collective bargaining, professional negotiations, or grievance or mediation proceedings, or review the
proposals made in the negotiations or proceedings while in progress.
Action from the Executive Session may be taken in Regular Session, if necessary, as a result of items discussed in
the Executive Session.
Action Items
(Discussed in Executive Session)
Adjournment
Mr. Darrell Mitsunaga
Lake Washington Institute of Technology will schedule meetings in locations that are free of mobility barriers, and interpreters
for deaf individuals and Braille or taped information for blind individuals can be provided when adequate notice is given to the
Office of the President, 425.739.8200.
(Draft)
LAKE WASHINGTON INSTITUTE OF TECHNOLOGY
Board of Trustees Meeting
Monday, January 6, 2014
5:00 pm to 7:30 pm
Kirkland Campus, Board Room W305A
11605 132nd Avenue NE, Kirkland, WA 98034
Chair Darrell Mitsunaga called the meeting to order at 6:14 pm.
Study Session: Chair Mitsunaga noted that 5:00 pm Study Session focused on discussion of
Chapter 1 of the Board Bylaws and Policies. Trustee Reid has incorporated suggestions and
comments from President Goings and AAG Derek Edwards. Also discussed was a legislative update
and a first read of information Item 891 with policy revisions.
Board Meeting:
Roll Call: (Total present at Board meeting = 31)
Board of Trustees Present:
Mr. Darrell Mitsunaga, Chair
Mr. Neil Johnson, Vice Chair
Ms. Anne Hamilton
Mr. Bruce J. Reid
Dr. Lynette Jones
AAG Present:
Mr. Derek Edwards
LWIT Faculty and Staff present:
Debbie Almstedt
Terry Byington
Nancy Dick
Doug Emory
Dr. Amy Morrison Goings
Franclyn Heinecke
Jim Howe
Vikki Korsunskaya
Dennis Long
Maria Macedo
Joe Martorelli
Dr. Kevin McCarthy
Susan Aaron Moller
Andrea Olson
Mike Potter
Greg Roberts
Richie Savedo
Heidi Shepherd
Dr. Marcia Wong Somer
Elisabeth Sorensen
Dr. Brinton Sprague
Mark Waddington
Sheila Walton
Guests:
David Mempa (former LW student)
Nick Stricklett (former LW student)
Introduction of New Employees:
No new employees were introduced.
Approval – Agenda January 6, 2014:
A motion was made by Trustee Jones and seconded by Trustee Johnson to approve the agenda for
January 6, 2014. The motion passed unanimously.
Approval of Meeting Minutes – December 2, 2013:
A motion was made by Trustee Jones and seconded by Trustee Johnson to approve the Board
meeting minutes for December 2, 2013. The motion passed unanimously.
LWIT Board of Trustees
Meeting Minutes
January 6, 2014
Page 2
Public Comment:
No one signed up for public comment, and there were no public comments made.
Correspondence:
President Goings noted that a letter was received from Edward Esparza from the State Board giving
notice that they have adopted Lake Washington’s request for Applied BAS in Public Health. The
next step is for the Northwest Commission on Colleges and Universities to review this for their
approval.
Showcase Presentations: CSNT (Computer Security and Network Technician)
President Goings introduced Dr. McCarthy who introduced faculty Jim Howe of the CSNT program.
Joining him were faculty members Joe Martorelli and Mark Waddington, as well as former Lake
Washington CSNT students Dave Mempa and Nick Stricklett. Both Dave and Nick are currently
employed at Majiq, Inc., developers and manufacturers of production management information
systems for the pulp and paper industry. They were extremely pleased with the comprehensive
and relevant training they received at LW which has enabled them to excel at their jobs.
Board Chair’s Report:
Chair Mitsunaga encouraged Trustees to attend the TACTC/WACTC meetings in Olympia on
January 19-21.
President’s Report:
President Goings summarized her activities over the past month. She reviewed the areas of
community engagement in which Lake Washington is involved. She discussed the branding process
and that the research process has been completed which leads now into the implementation phase.
President Goings noted that she met with the president of Everett Community College for a tour of
their allied health program, and that OneRedmond CEO Bart Phillips visited the LW campus
recently for a tour. President Goings also attended the pinning ceremonies for both Nursing and
Physical Therapy. She is currently preparing for her mid-year evaluation by the Board of Trustees.
Foundation Liaison Report:
Trustee Hamilton announced the Foundation Board members for 2014: President is Dave
Ferguson, Vice President is Laura Wildfong, Secretary is Diane Haelsig, and Treasurer is Dick
Haelsig. Trustee Hamilton added that STARS Online, the new online scholarship application
program, has streamlined the application process and has resulted in a 57% increase in scholarship
applications to date.
TACTC Legislative Action Committee Report:
There was no report.
ASG Report:
ASG Acting President Richie Savedo summarized recent ASG activities. His written report was
included in the Board packet, and there were no questions from the Board. VP Dennis Long added
that Richie will continue in the role of Acting President, as Shalliah King has formally resigned as
ASG President in order to focus her attention on schooling.
Faculty Representation Report:
Vice President of the Federation of Teachers Union, Heidi Shepherd noted that during the recent
Winter Quarter In-Service, discussion focused on the topic of completion and the importance of
LWIT Board of Trustees
Meeting Minutes
January 6, 2014
Page 3
mentoring of students by faculty. Also discussed was the importance of strengthening ties with
alumni.
Classified Staff Report:
Classified Staff Union President Vikki Korsunskaya noted that membership is now at 62, and the
bargaining process is continuing.
Financial Report:
In Bill Thomas’ absence, President Goings asked if there were any questions concerning the
financial report contained in the Board packet. Trustee Johnson asked about the range in variance,
and the President will obtain that information from Mr. Thomas and relay it to the Board.
Executive Staff Reports:
 Advancement & Entrepreneurship: A report from Ms. Andrea Olson was submitted with the
Board packet. There were no questions from the Board.
 College Council: A report from Mike Clifton and Susan Aaron Moller was submitted with the
Board packet. Trustee Johnson asked about the impact of closing the college campus on
Sundays. President Goings explained that the decision was made after lengthy discussions
regarding the value of decreased utility usage combined with increase in safety and security.
 Development: A report from Ms. Elisabeth Sorensen was submitted with the Board packet.
There were no questions from the Board.
 Human Resources: A report from Mr. Greg Roberts was submitted with the board packet.
There were no questions from the Board.
 Instruction: A report from Dr. Kevin McCarthy was submitted with the Board packet. There
were no questions from the Board.
 Special Assistant to the President: A report from Dr. Brinton Sprague was submitted with the
Board packet. There were no questions from the Board.
 Student Services: A report from Mr. Dennis Long was submitted with the Board packet. Chair
Mitsunaga asked for clarification on the FTE report, which Mr. Long provided.
Issues for Future Discussion:
There were no issues.
Item 890: Board Bylaws & Policies – Chapter 1 Revision:
The decision was made to defer action on Item 890.
Adjournment:
As there was no further business to discuss, Chair Mitsunaga adjourned the meeting at 7:27 pm.
Respectfully submitted,
Debbie Z. Almstedt
Executive Assistant to the President
Student Programs Report to Board of Trustees
Board Meeting Date:
February 3, 2014
Executive:
Richie Savedo
Department:
Student Programs: ASG Executive Board
CAMPUS LIFE ACTIVITIES
 January 6th – Welcome Back! Booth: The ASG and Student Programs welcomed back students to
for Winter Quarter. Coffee, treats, and information pertaining to student involvement was
supplied by Student Programs.
 January 8th – ASG President Opening: Student Programs and ASG openedthe Application Process
for replacing the ASG President. Applications are available in the Student Programs/ASG Office,
Room E128.
 January 13th – 16th – Kirkland City Council Meeting on Public Transportation: The ASG and
Student Programs advertised information on the change to Public Transportation involving Bus
Route 238. Posted information included an online survey and information on the on the 1/16/14
Public Meeting. Social Media was also used for advertising.
 January 16th – Student Rally – The ASG and Student Programs have started advertising the
Student Rally. The rally is scheduled for 2/7/14. ASG is sponsoring information booths helping
students learn about 41st District Legislators, writing messages for Legislators, and making
banners. This year’s theme is “Washington’s Greatest Investment.”
 January 19th – 20th – ASG Acting President Richie Savedo and Sheila Walton were invited to
Olympia along with the LWIT Board of Trustees to TACTC. LWIT Alumnus, Juan Rodriguez,
was honored as a nominee. Richie Savedo and Sheila Walton also attended the Legislative
Reception where Board of Trustees from all over Washington State and a few Senators
networked.
CLUBS:
 Student chartered clubs continued to receive charter and funding.
COMMITTEES:
 ASG Executive Board officers continued to attend campus committees and staff tenure committees
including: Lions Pride, College Council, Library Advisory, Strategic Planning, Budget/Finance.
MISCELANEOUS:
 Student Programs are putting together an Asian New Year Event for Students on 1/30/14.
Educational information, assorted Asian snacks, sushi, and activities will be provided.
Item 892
257-A-02-03-14
Lake Washington Institute of Technology
2.P.15 Equal Employment Opportunity
2.P.16 Affirmative Action
2.P.37 Voluntary Employee Beneficiary Association
Request for Approval
Situation
The Policies & Procedures Committee systematically reviews individual policies and
chapters in the Policies & Procedures Manual. In reviewing policies, the committee:
 Reviews the accuracy of the information.
 Removes procedures from policy.
 Uses "plain language" writing principles to make the policies clearer and easier to
understand.
Committee membership includes faculty and staff from around the campus. Greg Roberts,
Executive Director of Human Resources, chairs the committee.
The college currently has policy 2.P.15 that combines equal employment opportunity and
affirmative action. The college is recommending changes to split the current 2.P.15 into
separate policies (2.P.15 Equal Employment Opportunity and 2.P.16 Affirmative Action)
and update them according to current Attorney General’s Office recommendations.
The Board adopted a resolution establishing a Voluntary Employee Beneficiary Association
(VEBA) in 1997. Subsequently, the college integrated VEBA policy language in collective
bargaining agreements. This new policy is a general policy establishing VEBA in our
policies and procedures manual.
The Assistant Attorney General, Derek Edwards, has reviewed and approved these
policies. Also, College Council and Executive Cabinet have reviewed and endorsed the
revised policies.
Recommendation
That the Board of Trustees approve this action item.
LAKE WASHINGTON INSTITUTE OF TECHNOLOGY
TECHNICAL COLLEGE DISTRICT 26
BOARD BYLAWS AND POLICIES
CHAPTER 2: GENERAL POLICIES (200)
2.P.15 Equal Employment Opportunity
1. Policy
The college provides equal opportunity in education and employment per state and
federal law. The college prohibits discrimination against any person due to race or
ethnicity, creed, color, national origin, citizenship, sex, marital status, sexual
orientation, gender identity, age, religion, the presence of any sensory, mental, or
physical disability, genetic information, or veteran status.
2. Nondiscrimination Statement
The college does not discriminate on the basis of race or ethnicity, creed, color,
national origin, citizenship, sex, marital status, sexual orientation, gender identity,
age, religion, the presence of any sensory, mental, or physical disability, genetic
information, or veteran status.
3. Additional Information or Complaints
Inquiries regarding compliance procedures and complaints may be directed to the
college's Affirmative Action Officer:
Mr. Greg Roberts
Executive Director, Human Resources
Affirmative Action Officer/Title IX Coordinator
11605 132nd Ave NE
Kirkland, WA 98034
[email protected]
(425) 739-8212
(425) 739-8122 (TDD)
2.P.16 Affirmative Action
The college is an affirmative action employer and commits to take affirmative action to
increase the numbers of protected group members in under-represented areas.
Protected groups include Asians, Blacks, Hispanics, Native Americans, women, persons
over the age of forty, persons of disability, and disabled veterans, who are in positions
where it is determined they are under-represented. The college will make every effort
to:
LAKE WASHINGTON INSTITUTE OF TECHNOLOGY
TECHNICAL COLLEGE DISTRICT 26
BOARD BYLAWS AND POLICIES
CHAPTER 2: GENERAL POLICIES (200)
1. Remove barriers to equal employment opportunity for protected group members.
2. Improve employment opportunities available to under-represented groups.
The college will:
1. Recruit, hire, train, and promote people in all job classifications based only on their
qualifications and ability or potential ability to do the job. It will consider protected
group status only when such is a bona fide occupational qualification.
2. Administer all other personnel actions such as compensation, benefits, layoffs,
return from layoffs, terminations, college-sponsored training, education, tuition
assistance, and social and recreational programs without regard to protected group
status.
3. Set numerical goals in areas where protected classes are under-represented. It will
make every effort to meet such goals within established timetables.
The president maintains:
1. Overall responsibility to ensure the college administers the equal employment
opportunity and affirmative action policies effectively.
2. Authority to exercise that responsibility.
Every college employee must make a good faith effort to carry out these policies.
Failure to do so may be grounds for disciplinary action.
2.P.37 Voluntary Employee Beneficiary Association (VEBA)
The college will participate in a voluntary employee beneficiary association program
(VEBA) for its employees. The college has developed and will follow procedures for the
VEBA, consistent with VEBA requirements and college collective bargaining
agreements.
Item 893
257-A-02-03-14
Lake Washington Institute of Technology
Board Bylaws and Policies, Chapter 1 - Revision
Request for Approval
Situation
Chapter 1 of the Board Bylaws and Policies has been reviewed by the current Board of
Trustees, President Amy Morrison Goings, and Assistant Attorney General Derek Edwards.
Their recommended revisions have been reviewed and incorporated into the document by
the Board of Trustees.
Recommendation
That the Board of Trustees approve revised Chapter 1 of the Board Bylaws and Policies.
(Approved by Board of Trustees 3/3/14)
LAKE WASHINGTON INSTITUTE OF TECHNOLOGY
Board of Trustees Meeting
Monday, February 3, 2014
5:00 pm to 7:30 pm
Kirkland Campus, Board Room W305A
11605 132nd Avenue NE, Kirkland, WA 98034
Chair Darrell Mitsunaga called the meeting to order at 6:02 pm.
Study Session: Chair Mitsunaga noted that the 5:00 pm Study Session focused on discussion of
Chapter 1 revisions of Board Bylaws and Policies, mid-year Presidential evaluation update, and
calendar review. The tenure materials were distributed on zip drives for review prior to the March
Board meeting.
Board Meeting:
Roll Call: (Total present at Board meeting = 30)
Board of Trustees Present:
Mr. Darrell Mitsunaga, Chair
Mr. Neil Johnson, Vice Chair
Dr. Lynette Jones
Mr. Bruce J. Reid
LWIT Faculty and Staff present:
Regine Adams
Debbie Almstedt
Christian Bruhn
Dr. Sharon Buck
Nancy Dick
Dr. Amy Morrison Goings
Doug Emory
Jim Howe
AAG Present:
Mr. Derek Edwards
Absent:
Ms. Anne Hamilton
Frances Humphrey
Vikki Korsunskaya
Dennis Long
Maria Macedo
Dr. Kevin McCarthy
Andrea Olson
Eric Porter
Mike Potter
Greg Roberts
Richie Savedo
Heidi Shepherd
Dr. Marcia Somer
Elisabeth Sorensen
Bill Thomas
Molly Verschuyl
Eleanor Wild
Guests:
Mr. David Gooden, LW Student
Introduction of New Employees:
No new employees were introduced.
Approval – Agenda February 3, 2014:
The agenda was revised to defer Item 893 to the March 3 Board meeting. A motion was made by
Trustee Reid and seconded by Trustee Johnson to approve the revised agenda for February 3, 2014.
The motion passed unanimously.
Approval of Meeting Minutes – January 6, 2014:
A motion was made by Trustee Johnson and seconded by Trustee Reid to approve the Board
meeting minutes for January 6, 2014. The motion passed unanimously.
LWIT Board of Trustees
Meeting Minutes
February 3, 2014
Page 2
Public Comment:
Lake Washington student David Gooden presented public comment pertaining to school policy in
the Student Handbook.
Correspondence:
President Goings noted that there had been brief correspondence from the new Mayor of Kirkland,
Amy Walen, who will be on campus in the near future.
Showcase Presentations:
Rehabilitation Programs - Physical Therapy and Occupational Therapy
President Goings introduced Dean Maria Macedo who introduced rehabilitation program faculty
members Eleanor Wild, Molly Verschuyl, and Eric Porter. Eleanor gave a presentation on
Occupational Therapy, and Molly gave a presentation on Physical Therapy.
Board Chair’s Report:
Chair Mitsunaga reported that all five Trustees attended the TACTC meeting in Olympia, along with
the President. They also attended the Transforming Lives Award dinner with Lake Washington’s
nominee Juan Rodriguez. Chair Mitsunaga expressed thanks for Terry Byington’s work on
preparing the Legislative Reception in Olympia, which was well attended. He also thanked Richie
Savedo, Acting President of ASG, and Sheila Walton for attending the dinner and the Legislative
Reception.
President’s Report:
President Goings noted that she has completed her seventh month of employment. She
summarized her activities over the past month which were organized by core themes.
President Goings noted that she was proud to represent LW at the White House visit at the Summit
in January. She also noted that the All Staff meeting was very successful with a good turnout. A
copy of the slide presentation from that meeting was given to the Trustees. President Goings and
Dr. McCarthy met with the new Executive Director of WaNIC and had a tour of the program.
President Goings commented that the Legislative Reception in Olympia was quite successful, and
noted that Terry Byington did a tremendous job with the arrangements. Ms. Byington also helped
to organize the connection with Tiger Feng of Google, who is involved with the Seattle Technical
Forum to be held on the LW campus. President Goings also met with Chris Rivera, President of the
Washington Biotechnology and Biomedical Association (WBBA) and had a tour of their facilities.
Mr. Rivera is a member of the LW President’s Advisory Council.
Foundation Liaison Report:
In Trustee Hamilton’s absence, Elisabeth Sorensen gave a quick update on Foundation activities.
Ms. Sorensen reported that a scholarship reception is scheduled for May 14 to provide an
opportunity for donors to connect with scholarship recipients. A Foundation Board retreat will be
held on April 18 at the Redmond Campus.
TACTC Legislative Action Committee Report:
There was no report from Trustee Reid.
ASG Report:
ASG Acting President Richie Savedo prepared a report that was included in the Board packet, and
there were no questions from the Board.
LWIT Board of Trustees
Meeting Minutes
February 3, 2014
Page 3
Faculty Representation Report:
President of the Federation of Teachers Union, Jim Howe noted that the faculty feels like they are
being heard as they are participating in governance and hiring committees. A 45th District
Legislative Town Hall meeting is scheduled for February 22, and he noted that faculty involvement
has been encouraged.
Classified Staff Report:
Classified Staff Union President Vikki Korsunskaya thanked the Board and Executive Cabinet for
approval of payment to classified staff for attendance at Professional Development day.
Financial Report:
Bill Thomas reviewed the monthly financial report, which was included in the Board packet. He
also provided copies of the Operating and Capital Budgets for FY 2014-2015. Mr. Thomas noted
that this will be reviewed in Study Session at the May 2014 Board meeting, and approval will be
requested at the June 2014 Board meeting. There were no questions from the Board.
Executive Staff Reports:
 Advancement & Entrepreneurship: A report from Ms. Andrea Olson was submitted with the
Board packet. There were no questions from the Board.
 College Council: A report from Mike Clifton and Susan Aaron Moller was submitted with the
Board packet. There were no questions from the Board.
 Development: A report from Ms. Elisabeth Sorensen was submitted with the Board packet.
There were no questions from the Board.
 Human Resources: A report from Mr. Greg Roberts was submitted with the Board packet.
There were no questions from the Board.
 Information Technology: A report from Mr. Mike Potter was submitted with the Board packet.
There were no questions from the Board.
 Instruction: A report from Dr. Kevin McCarthy was submitted with the Board packet. There
were no questions from the Board.
 Special Assistant to the President: A report from Dr. Brinton Sprague was submitted with the
Board packet. There were no questions from the Board.
 Student Services: A report from Mr. Dennis Long was submitted with the Board packet. There
were no questions from the Board.
Issues for Future Discussion:
There were no issues.
Trustee Reid reminded the Board members about recognizing Transforming Lives nominee Juan
Rodriguez. There was discussion about the possibility of a scholarship for Transforming Lives
nominees and making it a part of our own program for the Board to acknowledge our nominees.
Concerning the public comment made earlier in the meeting, there was discussion about whether
additional information was needed. VP Long noted that he is involved in a system-wide review of
Student Services rules that will be updated. He will bring to the Board proposed changes for a first
read, and the Board will be kept information of any changes.
LWIT Board of Trustees
Meeting Minutes
February 3, 2014
Page 4
Item 892: Policy Revision – 2.P.15, 2.P.16, and 2.P.37:
A motion was made by Trustee Reid and seconded by Trustee Jones to approve Item 892. The
motion was unanimously approved.
Item 893: Board Bylaws and Policies – Chapter 1 Revision:
This agenda item was deferred until next board meeting.
Executive Session
At 7:25 pm, Chair Mitsunaga called Executive Session to discuss attorney-client privileged
information. He estimated 10 minutes for this session, and indicated that no action would be taken
during that time.
Regular Session Resumed
Chair Mitsunaga resumed Regular Session 7:41 pm, and confirmed that no action was taken during
Executive Session.
Adjournment:
As there was no further business to discuss, Chair Mitsunaga adjourned the meeting at 7:42 pm.
Respectfully submitted,
Debbie Z. Almstedt
Executive Assistant to the President