Table of Contents
2017 Budget
2017 Budget and Capital Forecast
Summary
Budget Summary ________________________________________________ 5
Town Staff Complement ___________________________________________ 18
Operating Budget Summary ________________________________________ 20
Decisions
Recommended Decision Items ______________________________________ 22
Governance
Executive and Legislative
Department Overview and Staff Complement___________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Mayor and Council _________________________________________
Chief Administrative Office
Department Overview and Staff Complement___________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Office of the CAO __________________________________________
Human Resource Services __________________________________
Office of the Town Clerk ____________________________________
Corporate Initiatives ________________________________________
Legal and By-law Services
Department Overview and Staff Complement___________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Legal Services ____________________________________________
By-law Services ___________________________________________
Animal Services ___________________________________________
Corporate Services
Department Overview and Staff Complement___________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Finance _________________________________________________
Town Owned Property ______________________________________
Municipal Information Services _______________________________
1
25
28
30
33
36
38
40
42
46
49
52
54
56
58
61
64
66
68
70
Table of Contents
Corporate Revenue and Expenses
Department Overview _____________________________________________
Reserve and Reserve Funds Overview _______________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Taxation _________________________________________________
Corporate Financial Revenue/Expenses ________________________
Internal Debt Payments _____________________________________
Reserve and Reserve Fund Transfers __________________________
Total Corporate Reserve and Reserve Fund Budget Transfers _______
73
75
88
90
92
96
98
101
Grants
Department Overview _____________________________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Grants __________________________________________________
Community Development Grants ______________________________
Fire and Emergency Services
Department Overview and Staff Complement___________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Fire Administration _________________________________________
Fire Suppression __________________________________________
Fire Training ______________________________________________
Fire Prevention____________________________________________
Fire Asset Management _____________________________________
Planning and Development
Department Overview and Staff Complement___________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Planning Administration _____________________________________
Sustainability, Heritage, Downtowns and Community Development ___
Long Range Planning and Strategic Design _____________________
Development Control, Design and Technical Services _____________
Building Services __________________________________________
105
108
110
112
115
118
120
122
124
126
128
131
136
138
140
142
144
146
Special Events
Department Overview _____________________________________________ 149
Operating Budget Summary ________________________________________ 150
Financial Summary and Budget Change Analysis
2
Table of Contents
Community and Marketing Special Events ______________________ 152
Planning and Development Special Events ______________________ 154
Special Events Listing_____________________________________________ 156
Community and Marketing Services
Department Overview and Staff Complement___________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Community and Marketing Services Administration ________________
Recreation, Youth and Seniors Services ________________________
Parks Development ________________________________________
Port Whitby Marina ________________________________________
Facilities _________________________________________________
Economic Development _____________________________________
Advertising Sponsorship ____________________________________
Public Works
Department Overview and Staff Complement___________________________
Operating Budget Summary ________________________________________
Financial Summary and Budget Change Analysis
Capital Engineering & Infrastructure Services ____________________
Transportation Engineering and Parking Services _________________
Development Engineering & Environmental Services ______________
Technical and Administrative Services _________________________
Roads and Traffic__________________________________________
Winter Control ____________________________________________
Waste Management ________________________________________
Fleet and Safety ___________________________________________
Parks Maintenance ________________________________________
Capital Budget and Forecast
Corporate Summary by Asset Category _______________________________
Corporate Summary by Project Classification___________________________
Corporate Summary by Financing Source _____________________________
Corporate Uncommitted Reserve Forecast ____________________________
Corporate Summary by Department and Project Classification _____________
Corporate Summary by Department and Asset Category __________________
159
162
164
166
170
172
174
178
180
183
188
190
194
196
198
200
202
204
206
208
211
212
213
214
215
216
Facilities and Parks
Asset Overview __________________________________________________ 217
Capital Budget and Forecast _______________________________________ 222
Capital Program Detail Sheets ______________________________________ 223
3
Table of Contents
Roads, Roads Related
Asset Overview __________________________________________________ 271
Capital Budget and Forecast _______________________________________ 274
Capital Program Detail Sheets ______________________________________ 275
Vehicles and Equipment
Asset Overview __________________________________________________ 319
Capital Budget and Forecast _______________________________________ 323
Capital Program Detail Sheets ______________________________________ 324
Studies and Initiatives
Asset Overview __________________________________________________ 355
Capital Budget and Forecast _______________________________________ 358
Capital Program Detail Sheets ______________________________________ 359
Budget Reader’s Guide _________________________________________________ 369
Glossary
Glossary _______________________________________________________ 375
Financial Account Category ________________________________________ 382
Policies
Financial Planning Policies _________________________________________ 387
4
Budget Summary
2017 Budget
Proposed 2017 Operating and Capital Budget
The Town’s Recommended Draft 2017 budget results in a tax increase of 3.99%. This
represents an additional $61 for the average Whitby residential taxpayer. When combined
with the Region and Education portion of the total tax bill, the estimated overall increase
is 2.25% for the average taxpayer (1).
The Town’s budget has been affected by a number of pressures including: contractual and
inflationary pressures; providing for the full year operating impacts of the prior year Council
approved decision items; the impact the Town’s growth has on services and programs; the
impacts of the economy and other external influences.
The budget strives to balance Council’s goal of remaining the community of choice, by
delivering value for money and quality services, with responsible financial management,
respect for the taxpayer and the importance of affordability. As a result, the primary focus
continues to be maintaining existing services, taking care of what we have and addressing
growth.
The Town’s 3.99% tax increase can be broken out into the following components:
• 1.37% to maintain infrastructure
• 2.24% to address expansion of Fire Services and other approved program changes
• 0.38% to address service delivery
The revenues and expenditure changes from 2016 Budget to the 2017 Budget related to
Operating and Capital are:
2016
Budget
($000's)
Expenditures
Inflation
New Items/Program Changes
Expenditures
Revenues
Total Budgetary Increase
Net Levy Increase
Budget Changes for:
Capital
Operating Maintenance
$112,871
$112,871
($112,871)
$0
$2,109
$1,858
$3,967
($1,895)
$2,072
2.62%
2017
Budget
$112,871
$728
$2,837
$352
$2,210
$1,080 $117,919
$0 ($114,767)
$1,080
$3,152
1.37%
3.99%
1. Based on Region Property Tax Increase of 1.8% and assumes no change in Provincial
education taxes.
5
Budget Summary | Overview and Analysis
Operating Budget
The 2016 Council approved budget has been modified to account for:
Nature of Budget Change ($000's)
New Items/Program Changes
Annualization
Positions approved in year
Other Approved Changes in year
In-year Approved Service Delivery Changes
Inflation
Other Impacts
Assessment Growth/Funding Cost of Growth
Changes to address service delivery
Total
Revenues Expenditures
($43)
($38)
($81)
($331)
($456)
($1,027)
($1,814)
($1,895)
$84
$1,493
$277
$1,854
$2,109
($528)
$532
$2,113
$3,967
Net
$41
$1,455
$277
$1,773
$1,778
($984)
($495)
$299
$2,072
Tax
Impact
2.24%
0.38%
2.62%
Estimated impact of inflation
The prior year’s budget has been adjusted for the estimated impact of inflation on expenditures
including:
• labour agreements – includes assumed wage adjustments as all existing labour
agreements are scheduled for negotiation; and a 6% WSIB increase related to PTSD for
first responders. All other WSIB sectors experienced on average a 5% WSIB decrease.
This is the second year in a row for WSIB rate increases for municipalities
• utilities – includes estimated increases of 7.7% for hydro, 4% on water and sewer and
8% for natural gas, largely due to carbon pricing. The Ontario Cap and Trade program
impacts both natural gas (3.3 cents/cubic metre) and fuel costs (4.3 cents/litre) which
has a combined inflationary impact of $93K.
• purchased services, operating supply costs, insurance, and grants (primarily to the
Library and Station Gallery to address their inflationary pressures).
The Town of Whitby, similar to many other municipalities, calculates an inflation index
designed to measure the change in prices of goods and services purchased by the
municipality. This index is referred to as the Municipal Price Index (MPI) and helps explain
how the Town budget is impacted by the basket of purchased services and goods (i.e.,
primarily labour and energy costs) required to deliver programs and services to the community.
The MPI is a weighted aggregate of price pressures which means the price increase/decrease
are weighted by the relative importance that each represents in the Town budget. The overall
inflationary increase represents a 2.4% Municipal Price Index (MPI). The impact of inflation by
main expenditure component is shown below.
6
Budget Summary | Overview and Analysis
2017 Municipal Price Index
Inflation impact $2,109K
7.0%
6.0%
Percentage increase
6.0%
5.0%
4.0%
3.0%
2.4%
2.3%
1.7%
2.0%
0.8%
0.7%
1.0%
2.0%
2.4%
2.0%
0.0%
Salaries,
Wages &
Benefits
$1452K
Utilities and Fuel, Parts &
Other Building Repairs $16K
Costs $338K
Purchased Administrative Grants $131K Transfers to
Services and
Costs $44K
Reserves $12K
Operating
Supplies $115K
Inflation on expense groupings
2017 DRAFT MPI
2017 CPI Forecast
Inflationary Revenue Impacts
In order to mitigate the impact of inflation the budget reflects adjustments to revenues including
Council approved user fee increases and adjustments to other revenues based on established
agreements or contracts. The inflationary increase to user fees and other recoveries totals
$331K. This inflationary increase helps ensure users fees are appropriately adjusted rather
than shifting the cost to the taxpayer. User fees represent approximately 18% of total
revenues. The inflationary revenue increase reduces the inflationary operating budget
pressure to a net result of $1,778K.
Annualization of prior year decisions
The 2017 budget is adjusted for items or decisions approved in the prior year budget, such as
positions or temporary revenues or deferred costs, by including the amount necessary to
recognize the full annual ongoing cost. The following adjustments have been included:
• annualization of positions approved in the 2016 budget $41K
• anticipated vacancy savings are maintained at the same level as 2016 budget, $0K.
The annualization results in an overall impact of $41K.
7
Budget Summary | Overview and Analysis
New Programs and Services
A number of program changes were made in 2016 following the budget having a net impact of
$1,732K and include:
• $1,160K for expansion of Fire Services – including a new fire crew and training officer
less 2016 phase one funding
• $295K for other additional positions – including a recreation and facilities software
specialist for the new technology for facility booking and recreation program registration;
human resource associate and conversion an existing position to a Legislative
Coordinator
• $277K for other program changes – including improved Fire Fleet prevention
maintenance services; new Recreation and Facility Registration software; Affordable
Housing Tax Incentive; Governance accessibility and transparency initiatives (e.g.
livestreaming Council meetings, Integrity Officer and Ombudsman services)
Other Impacts
A number of other changes have been made that reduce the overall budget by $984K and
include:
• $233K pressure related to anticipated reduction in revenues from Whitby Hydro
• $78K pressure for operating impacts resulting from capital projects
• $353K savings from:
o Growth related and service related changes that result in revenues exceeding
costs by $378K
o offset by $267K of one-time revenues and deferrals included in the 2016 budget,
primarily increased planning fees related to West Whitby
o New user fees proposed to meet budgetary target increase $242K
• $852K in efficiencies including such items of note as:
o a 2% budget reduction target related efficiencies, $313K
o hydro savings from the LED streetlight conversion phase 3, $147K
o reduced winter control supplies, $82K
o CRC Micro-turbine utility savings, $69K
o anticipated group benefit savings, $100K
• $520K reduction in contribution to reserves reflecting the elimination of contributions to
the Downtown Improvement Reserve $288K and the Accessibility Reserve $232K
• $160K overall reduction due to temporary revenues or cost deferrals to 2018 and
include such items as:
o $121K for the rank adjustment cost for new fire crew in 2018,
o $62K deferral of vehicle operating costs based on timing of 2017 fleet additions
o $24K deferral of technology fees for new Registration and Facility registration
software due to August 2017 implementation date.
o offset by additional revenues anticipated in 2018 due to start date of newly
approved fees $29K and additional 30K in utility savings expected in 2018.
8
Budget Summary | Overview and Analysis
As discussed in the budget target report, the draft budget includes a provision of $590K for
recommended new positions to address existing capacity gap (refer to Decisions tab).
In addition, the budget reflects the increased revenues from the 2016 assessment growth of
$1M. In order to reduce the tax increase below the target, $532K of the assessment revenue
increase is being contributed to the Growth Reserve Fund to help pay for the Town’s portion of
the total costs of growth and $495K is used to reduce the overall tax increase.
Recommended Operating Budget
In summary, the recommended operating budget changes can be summarized as:
Operating Budget Impact
Inflation
New Items
Other Impacts:
Assessment revenue to offset taxes
Total Operating Budget Impact
Budget Adjustment ($000’s)
$1,778
$1,773
($984)
($495)
$2,072
Capital Budget
The 2017 Capital budget includes the required capital projects to continue the Town’s
philosophy of:
• Maintaining the Town’s existing infrastructure – planning for the timely maintenance
and replacement of the community infrastructure assets having an estimated
replacement value in excess of two billion dollars
• Providing for growth – planning for the construction of new or reconstruction of
community assets to maintain established services as the Town’s population expands
as a result of growth and development
• Other Initiatives – as required, addressing any other remaining capital requirements.
Maintaining Existing Infrastructure
Council recognizes the importance of appropriately funding the maintenance of approximately
two billion dollars worth of assets used in the delivery of Town programs and services. The
recent asset management plan identified a current infrastructure funding gap of $1.3M. To
minimize the widening of this gap by the impact of inflation on capital expenditures or
additional infrastructure because of construction or assumption of new subdivisions, the
Capital Maintenance Funding Envelope is adjusted each year for these factors as per
Council’s policy. The total adjustment to the capital maintenance envelope is $1,080K as
shown below.
9
Budget Summary | Overview and Analysis
2017 Capital Maintenance Envelope ($000’s)
Budget Section
2016 Envelope*
Inflation
Assumptions /
Acquisitions
Facilities and
$ 2,234
$ 46
$ 51
Parks
Roads and
$11,050
$226
$278
Roads Related
Vehicles and
$ 4,492
$456
$ 23
Equipment
Total
$17,776
$728
$352
*restated for costs shifted from capital to operating, no tax impact
2017 Envelope
$ 2,331
$11,554
$ 4,971
$18,856
Funding the Capital Maintenance Program
The capital maintenance envelope is funded through annual ongoing tax based contributions
from the operating budget as well as the Federal Gas Tax the Town receives. Starting in 2016
under the new Federal Gas Tax Agreement indexing for inflation will occur every two years. As
a result there is no further increase until 2018. The increase in funding to the Capital
Maintenance Reserve of $1,080K represents a 1.37% tax increase to maintain the Town’s
capital assets in a state of good repair and ensure their continued operation in the day to day
delivery of programs and services.
Providing for Growth
The Town’s capital plan for growth is established in the Development Charge Background
Study (DC Study). Staff are legislatively required to update this plan every five years at a
minimum. A new DC Study and DC By-law was approved in March 2017 to reflect anticipated
growth requirements. As a result the capital forecast currently reflects the consolidation of
masterplans for the various services and resulting capital asset requirements identified.
Funding the Capital Growth Program
The primary sources of funding for the Growth related Capital Program are Development
Charges. However due to legislative requirements, development charges pay for only a
portion of the growth capital costs and the Town is therefore required to use tax based funding
to pay for the remaining cost. Based on the 2016 study, the Town must pay approximately
32% of the growth related capital costs.
In order to finance the initial capital cost of growth and limit the impact on existing taxpayers,
the Town’s philosophy is to utilize its existing contribution to the growth reserve fund and
additional property tax revenues generated from growth in the future (i.e. the amount of
additional tax dollars received each year because of new residential and non-residential
growth). The Town puts aside this funding each year to pay for its portion of the growth related
capital costs. As identified in the 2016 Study in addition to assessment growth, both debt and
tax increases are necessary to pay for both the capital and operating costs resulting from
growth.
10
Budget Summary | Overview and Analysis
In addition, the 2017 budget includes proposed debt (or alternate long term financing e.g. frontending agreement) of $20.6 million for various facility related projects and a significant bridge
project. This is proposed for several reasons:
• It is considered advantageous to issue debt in 2017 while current borrowing rates
are relatively low and provides flexibility if timing of future debt eligible projects
change
• Within the 10 year forecast it is anticipated that the timing of growth related projects
versus the revenue streams from Development Charges and assessment growth
necessitates significant borrowing
• Projects eligible for debt are limited to significant infrastructure projects that have a
long life such as buildings, major roads and bridges
• Beyond the initial capital cost there are additional capital induced operating costs
related to the projects that need to be addressed. Debt allows the cost to be
smoothed over a longer period and shared by existing users and future users of this
infrastructure rather than fully paid by existing users
• Front-ending agreements allow development to occur on a timely basis
• Future debt payments are funded by the existing Growth Reserve Fund contribution,
assessment growth and Development Charges
The 2017 tax supported capital budget is funded by a combination of and the uncommitted
balance of the Growth Reserve Fund. The assessment growth of $532K helps fund tax related
costs from future growth related capital projects.
Other Initiatives
The budget also includes one-time project costs that are funded by the one-time reserve and
therefore do not have a 2017 tax impact. These include:
• $676K for the 2017 component of the multi-year Emerald Ash Borer Action Plan
• $100K for the South Youth Room at Iroquois Park Sports Complex
• $30K for a Heritage Register Review Strategy
• $10K for the fourth year of the Economic Development China Investment Attraction and
Trade Strategy
• $5K for fitness equipment at Fire Hall 3
• $75K for the Downtown Façade Improvement Program (note this is funded from a
specific program reserve instead of the one-time reserve)
11
Budget Summary | Overview and Analysis
In summary, the changes in tax based funding requirements of the 2017 capital budget are:
Capital Budget
By project type
Maintenance Program – funded by maintenance envelope and Federal Gas
Tax
Growth Program- funded by existing uncommitted Growth Reserve Fund
(GRF) and ongoing contribution from operating budget to the GRF
Other initiatives – funded by one-time uncommitted reserve
Total Capital Budget Impact
Budget Adjustment
(000’s)
$1,080
$0
$0
$1,080
Recommended 2017 Operating and Capital Budget
The recommended budget reflects a 2.62% tax increase for the Town’s operations and 1.37%
to support the Capital Program. This represents an additional $61 for the average Whitby
residential taxpayer.
When combined with the Region and Education portion of the total tax bill, the overall
increase is 2.25%. The chart below shows overall property tax increase for the average
Whitby residential taxpayer split between the Town, the Region and the School Boards.
2.25% or $106 Overall Property Tax Increase
(based on average home assessment at $362,000)
School Boards,
$0
Town of Whitby
- Operating
2.62%, $40
Region of
Durham -Tax
Increase of
1.80%, $45
Town of Whitby
- Capital 1.37%,
$21
12
Budget Summary | Overview and Analysis
The chart below shows the services and programs the average Whitby taxpayer’s Town
portion supports.
What Taxpayers Receive for their
2017 Town Taxes of $1,587*
Fire and Emergency Services: $441
$44
$397
Roads, Bridges, Sidewalks: $386
$169
$217
Facilities, Parks and Trails: $261
$73
$188
Corporate Governance and Administration: $124
$96
Public Library Services: $111
$94
Waste Management: $71
$54
$28
$53 $-
Community Programs : $40
$39 $1
$21 $6
By-Law and Animal Services: $26
$23 $3
Sustainability, Heritage, Downtowns and Community
Development and Economic Development: $24
The capital budget allocated to
various services fluctuates year-toyear based on current capital
program requirements (ie. life of
equipment, age of fleet, building
maintenance schedule, etc.)
$24 $-
Special Events and Community Grants : $12 $12 $Station Gallery: $11
Capital: $360
$17
Winter Control: $53
Building, Planning & Development Services: $27
Operating: $1227
$17
$9 $2
$-
* based on a house assessed at $362,000
13
$100
$200
$300
$400
$500
Budget Summary | Overview and Analysis
If approved, the recommended 2017 Operating budget is $118 million and the Capital Budget
is $78 million. The following charts depict the revenues, expenditures and funding sources.
2017 Operating
Budget
Revenues by
Category
($118M)
User Fees,
$21.1 , 18%
Reserve Transfers
(including Gas Tax
Revenue), $6.9 ,
6%
Other Revenues
(Whitby Hydro
$4.7, Other $0.9),
$5.6 , 5%
Taxation, $84.1 ,
71%
2016 Operating
Budget
Revenues by
Category
($113M)
User Fees,
$19.6 , 17%
Provincial and
Federal Support,
$0.2 , 0%
Reserve
Transfers
(including Gas
Tax Revenue),
$7.6 , 7%
Other Revenues
(Whitby Hydro
$4.9, Other $0.9),
$5.8 , 5%
Taxation, $79.7,
71%
14
Provincial and
Federal Support,
$0.2 , 0%
Budget Summary | Overview and Analysis
Other Transfers to
Reserves and
Internal Transfers,
$2.7 , 2%
Whitby Public
Library, $4.9 , 4%
Grants (Station
Gallery $0.5, and
Others $0.4), $0.9 ,
1%
2017 Operating
Budget
Expenditures by
Category ($118M)
Transfer to
Maintenance and
Growth Capital
Programs, $22.5 ,
19%
Salaries, Wages &
Benefits, $65.5 ,
56%
Administrative Costs,
$5.5 , 5%
Purchased Services
and Supplies, $7.4 ,
6%
Vehicle & Equipment
Maintenance and
Fuel, $2.5 , 2%
Building Related
Costs & Utilities,
$5.9 , 5%
2016 Operating
Budget
Expenditures by
Category ($113M)
Other Transfers to
Reserves and
Internal Transfers,
$3.3 , 3%
Whitby Public
Library, $4.8 , 4%
Grants (Station
Gallery $0.4, and
Others $0.4), $0.8 ,
1%
Transfer to
Maintenance and
Growth Capital
Programs, $22.4 ,
20%
Salaries, Wages &
Benefits, $60.9 ,
54%
Administrative
Costs, $5.5 , 5%
Purchased Services
and Supplies, $7.0
, 6%
Vehicle &
Equipment
Maintenance and
Fuel, $2.5 , 2%
Building Related
Costs & Utilities,
$5.7 , 5%
15
Budget Summary | Overview and Analysis
2017 Capital Budget $78 Million
By Project Classification
Other Projects,
$0.9 , 1%
Growth
Projects,
$52.5 , 67%
Maintenance
Projects,
$24.9 , 32%
By Asset Category
Studies and
Initiatives, $4.4,
6%
Facilities and
Parks, $23.2,
30%
Roads, Roads
Related and
Stormwater,
$42.5, 54%
Fleet and
Equipment,
$8.2, 10%
16
Budget Summary | Overview and Analysis
By Financing Source
External
Contributions,
$4.5 , 6%
Asset
Maintenance ,
$19.9 , 25%
Long Term
Debt, $20.6 ,
26%
One-Time
Reserve Fund,
$2.9 , 4%
Growth Reserve
Fund, $8.0 ,
10%
Development
Charges, $19.6
, 25%
Program
Reserves, $2.8
, 4%
Reserve and Reserve Funds (Uncommitted)
Assuming the 2017 Budget is approved as presented the following graph depicts the
forecasted uncommitted 2017 year end reserve / reserve fund balances in comparison to the
projected 2016 uncommitted year end balances.
60
56
Millions $
50
45
40
30
24
19
20
10
14
6
11
10
10
6
6
4
-
Asset
Maintenance
Growth
Development
Charges
Program
Stabilization
Projected 2016 Year End Uncommitted Balance
Forecasted 2017 Year End Uncommitted Balance
17
One-Time
Staff Complement Report - 2017
Full-Time Part-Time1 Full-Time Part-Time
Current
Current
Proposed Proposed
Department
Executive and Legislative
3.00
0.00
0.00
0.00
Chief Administration Office
24.00
0.00
0.00
0.00
Legal and By-law Services
15.00
1.17
0.00
0.00
Corporate Services
43.35
1.53
0.00
0.00
140.00
1.63
0.00
0.00
Planning and Development
45.00
1.97
0.00
0.00
Community & Marketing Services
89.00
77.44
0.00
0.00
Public Works
153.14
44.50
0.00
0.00
Organization Total
512.49
128.24
0.00
0.00
Fire and Emergency Services
640.73
Total Current/Proposed FTEs
0.00
Notes
1
PT FTE based on normal hours for position (either 35 or 40 hours per week) & based on 2010
experience adjusted for any changed positions/hours approved in the 2011 and
subsequent budgets.
TOWN OF WHITBY
18
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19
Operating Budget Summary
Run Date: 21/03/17 4:12 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
Corporate Summary
Department
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
($ in 000's)
Request
$
$983
$18
$1,001
$18
Chief Administrative Office
$3,046
$198
$3,244
$198
Legal and By-law Services
$1,793
Corporate Services
$3,080
Executive and Legislative
Corporate Revenues and Expenses
($63,924)
Grants
($2)
$1,791
$499
($1,106)
$3,579
$590
($64,440)
($2)
$499
($516)
$5,497
$172
$5,669
$172
Fire & Emergency Services
$18,145
$2,574
$20,719
$2,574
Planning and Development
$1,844
($12)
$1,832
($12)
$365
($37)
$328
($37)
Special Events
Community & Marketing Services
Public Works
$8,045
$21,124
Net Operating Budget
($2)
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
20
$271
$8,316
($11)
$2,564
$21,113
$590
$3,152
$271
($11)
$3,154
Operating Budget Summary
Run Date: 21/03/17 4:02 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
Corporate Summary
Financial Account Category
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Taxation
($79,719)
Grants
($1,221)
($80,940)
($1,221)
($154)
($7)
($161)
($7)
($17,875)
($947)
($18,822)
($947)
Miscellaneous Revenue & External Recoveries
($1,697)
($615)
($2,312)
($615)
Other Revenues
($5,820)
$227
($5,593)
$227
Transfers from Reserves & Internal Recoveries
($7,605)
$666
($6,939)
$666
Program Revenues, Fees and Fines
Total Revenues
($112,870)
($1,897)
($114,767)
($1,897)
Expenditures
Salaries, Wages & Benefits
$60,922
$3,990
$65,502
$4,580
Building Related Costs & Utilities
$5,698
$245
$5,943
$245
Vehicle & Equipment Maintenance and Fuel
$2,493
$32
$2,525
$32
Purchased Services and Supplies
$6,958
$405
$7,363
$405
Administrative Costs
$5,476
$62
$5,538
$62
Grants
Transfers to Reserves and Internal Transfers
$5,607
$25,717
$590
$185
$5,792
($461)
$25,256
$185
($461)
Total Expenditures
$112,871
$4,458
$590
$117,919
$5,048
Net Operating Budget
$1
$2,561
$590
$3,152
$3,151
TOWN OF WHITBY
21
This page has been left intentionally blank
($ in 000's)
Position Related Recommendations
As per the 2017 Budget Target Report (CS 04-17) a provision of $590K
for recommended positions for Council's approval including:
Total Tax Based funded positions
Total Non-Tax Based funded positions
Total Position Related Recommendations
2017 2018
Total Total
Impact Impact
Ongoing
Annual
Impact
FTE
$775
$0
$775
10.10
9.00
19.10
$590
$0
$590
$185
$0
$185
$775
19.10
$590
$185
Total Other Recommendations
Total Recommended Budget Changes
TOWN OF WHITBY
22
Recommended Decision Items
Note: Numbers may not add due to rounding
($ in 000's)
Ongoing
Annual
Impact
FTE
$27
$40
$58
1
0.7
1
$35
$120
$58
$108
$71
$108
$98
$52
$775
$590
$185
0.7
1
1
1
1
1
1
0.7
10.1
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
0.7
1
0.9
0.4
1
1
1
0.6
1
1
0.4
9.0
The following positions are recommended to be included in the
2017 budget.
As per the 2017 Budget Target Report (CS 04-17) a provision of $590K
is included. The recommended tax funded positions include:
Permit Coordinator (partially offset by increased revenues)
Accounts Payable Clerk
Financial Analyst (partially offset by decreased expenditures/
increased recoveries)
Revenue Service Clerk
Supervisor of Integration/Innovation
Energy Conservation Officer (partially offset by efficiencies)
Assistant Superintendent Parks Operations
Parks Inspector
Lead, Communications
Law Clerk
Youth/Child Leaders
Total Annual Tax Based Funded Positions Recommended
Amount included in 2017 base budget
2018 budgetary impact
The following positions fully funded through increased
revenues/recoveries:
Part Time Legislative Services Clerk (as per report CLK 01-17)
Facilities Capital Project Coordinator
Facility Summer Students
Marina Temporary Labourers (752 hours)
Planner 1
Supervisor Corridor Management
Active Transportation Supervisor
Operations Clerk
Construction Admin Assistant
Project Manger Development
Parking Part Time Clerk (additional 14 hours per week)
Total Non-Tax Based Funded Position Recommendations
TOWN OF WHITBY
23
Positions Considered but Not Recommended
($ in 000's)
Ongoing
Annual
Impact
FTE
$76
$13
$130
$70
$70
$125
$125
$150
$120
$110
$100
$80
$35
$95
$84
$73
$13
$104
$100
$108
$82
$15
$1,878
1
0.2
1
1
1
1
1
1
1
1
1
1
0.3
1
1
1
0.5
1
1
1
1
0.3
19.3
$79
$29
$127
$81
$82
$80
$478
1
1
1
1
1
1
6.0
The following positions were considered but not recommended to
be funded through the tax base.
Operations Analyst
Fleet Clerk (increase hours from 14 to 24 hours per week)
Principle Planner
Planner 1
Planner 1
Labour Relations Specialist
Fire Prevention/Public Education Officer
Deputy Treasurer
Financial Analyst
MIS Project/Application Manager
Senior Network Analyst
Senior Accounting Clerk
Cemetery Administration Support
Technology Commercialization Centre Officer
Planner 1 - Asset Management
Advertising & Digital Media Coordinator
Admin Summer Student (4 months)
Project Manager
Government Relations Officer
Community Safety Supervisor
Parks Turf Management Technician
Crossing Guard
Total Tax Based Positions Considered but Not Recommended
The following positions were considered but not recommended to
be fully funded through increased revenues/recoveries:
Construction Inspector II Development
Supervisor of Building Inspections
Supervisor of Building Services
Water Resource Technician
Streetlight Technician
Realty Services Manager
Total Non-Tax Based Funded Positions Considered but Not
Recommended
TOWN OF WHITBY
24
This page has been left intentionally blank
Executive and Legislative
2017 Budget
Overview
Town Council is the governing body for the Town of Whitby with eight members elected by the
residents of Whitby for a four-year term of office through the municipal election process. The
Mayor and three Regional Councillors are elected at large. The four remaining Councillors are
elected by the four Wards: North, West, Centre, and East.
2014 to 2018 Term
Mayor
Regional Councillors
Ward Councillors
Don Mitchell
Joseph Drumm
Derrick Gleed
Elizabeth Roy
Rhonda Mulcahy – North Ward 1
Chris Leahy – West Ward 2
Michael Emm – Centre Ward 3
Steve Yamada – East Ward 4
Whitby Town Council
Council conducts its business using the Standing Committee System. The Standing
Committees offer policy and operational recommendations to Council on an ongoing basis.
Decisions of Council require support from a majority of the members present at a meeting.
Council must have at least five (5) members present to conduct its business.
Council is the legislated governing body for the municipality. Elected Councillors are
responsible for:



Setting policy direction for the Town
Authorizing revenues and expenditures to provide Whitby residents with municipal
services that meet the needs and expectations of the community
Making decisions regarding land use and development proposals
The Mayor, as Head of Council, is the Council spokesperson and is responsible for the
following additional duties as specified in the Municipal Act, 2001 s. 225:



To act as chief executive officer of the municipality
To preside over Council meetings
To provide leadership to Council
25
Executive and Legislative | Overview and Analysis



To provide information and recommendations to Council with respect to their role
regarding procedures, accountability, and transparency
To represent the municipality at official functions
To carry out the duties of the head of Council under this or any other act
As specified in the Municipal Act, s. 224, the role of Council is as follows:







To represent the public and to consider the well-being and interests of the municipality
To develop and evaluate the policies and programs of the municipality
To determine which services the municipality provides
To ensure administrative practices and procedures are in place to implement the
decisions of Council
To ensure the accountability and transparency of the operations of the municipality
including the activities of senior management of the municipality
To maintain the financial integrity of the municipality
To carry out the duties of Council under this or any other act
Financial Analysis
The overall budget change for Executive and Legislative relates to assumed remuneration and
benefit adjustments offset by expenditure efficiencies.
26
Staff Complement Report - 2017
Dept.
Full-Time Part-Time
Current
Current
Division
Full-Time Part-Time
Proposed Proposed
Notes
Executive and Legislative
- Mayor and Council's Office
Executive and Legislative Total
3.00
0.00
0.00
0.00
3.00
0.00
0.00
0.00
Notes:
(1) Reflects the non-elected staff in the Mayor and Council's office.
TOWN OF WHITBY
27
1
Operating Budget Summary
Executive and Legislative
Division
Run Date: 17/03/17 12:06
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
($ in 000's)
Mayor & Council
$983
$18
$1,001
$18
Net Operating Budget
$983
$18
$1,001
$18
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
28
Operating Budget Summary
Executive and Legislative
Financial Account Category
Run Date: 20/03/17 1:45 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Miscellaneous Revenue & External Recoveries
($248)
($248)
Total Revenues
($248)
($248)
Expenditures
Salaries, Wages & Benefits
Purchased Services and Supplies
$1,100
$24
$15
$1,124
$24
$15
Administrative Costs
$117
Total Expenditures
$1,232
$16
$1,248
$16
Net Operating Budget
$984
$16
$1,000
$16
TOWN OF WHITBY
29
($8)
$109
($8)
Financial Summary
Division: Mayor & Council
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Miscellaneous Revenue & External Recoveries
($272)
($248)
($248)
Total Revenues
($272)
($248)
($248)
Expenditures
Salaries, Wages & Benefits
$1,108
$1,100
$24
Purchased Services and Supplies
$13
$15
Administrative Costs
$81
$117
Total Expenditures
$1,202
$1,232
$16
$1,248
Net Operating Budget
$930
$984
$16
$1,000
$1,124
$15
($8)
$109
Council is the legislated governing body for the municipality. Elected Councillors are responsible for:
Setting policy direction for the Town
Authorizing revenues and expenditures to provide Whitby residents with municipal services that meet the
needs and expectations of the community
Making decisions regarding land use and development proposals
The Mayor, as Head of Council, is the Council spokesperson and is responsible for the following additional
duties as specified in the Municipal Act, 2001 s. 225:
To act as chief executive officer of the municipality
To preside over Council meetings
To provide leadership to Council
To provide information and recommendations to Council with respect to their role regarding procedures,
accountability, and transparency
To represent the municipality at official functions
To carry out the duties of the head of Council under this or any other act
As specified in the Municipal Act, s. 224, the role of Council is as follows:
To represent the public and to consider the well-being and interests of the municipality
To develop and evaluate the policies and programs of the municipality
To determine which services the municipality provides
To ensure administrative practices and procedures are in place to implement the decisions of Council
To ensure the accountability and transparency of the operations of the municipality including the activities
of senior management of the municipality
To maintain the financial integrity of the municipality
To carry out the duties of Council under this or any other act
The budget includes Town Council and administrative support through the Mayor and Council's Office.
TOWN OF WHITBY
30
Budget Change Analysis
Division: Mayor & Council
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$25
$25
$25
$25
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
$8.1K decrease as part of efficiencies budget reduction
($8)
($8)
($8)
($8)
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
$17
TOWN OF WHITBY
31
$17
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
This page has been left intentionally blank
32
Chief Administrative Office
2017 Budget
Overview
The Chief Administrative Officer (CAO) is appointed by Town Council and is accountable to the
Mayor and Council for the effective and efficient administration of the Town's operating
departments and divisions. The Senior Management Team is responsible for the day-to-day
operations of the departments and report directly to the CAO.
Divisions:
Corporate Communications
Corporate Initiatives
Human Resources
Office of the Town Clerk
Chief Administrative Office
Key responsibilities include:




Ensuring that policy development is completed for presentation to Council and
subsequently for its implementation and administration
Ensuring that innovative programs and services are developed and implemented to
meet the ever-changing needs of the community, while ensuring the Town's
commitment to fiscally responsible government
Coordinating Council directives between departments and the relevant agencies while
ensuring that all operations are conducted within the framework of the values and goals
of the corporation
Liaising with other government agencies at the Federal, Provincial, and local
government levels to provide Council with the comprehensive information needed for
the development of plans and policies
Corporate Communications
The Corporate Communications division was created in 2017 and is responsible for the
following sections – Communications, Special Events, Brand and Digital Media. The goal of
the new division is to implement and deliver consistent branding, messaging and events
internally and externally.
Corporate Initiatives
Corporate Initiatives is responsible for leading and executing strategic projects that support the
departments and customer service including implementing process improvements and
managing the resulting change.
33
Chief Administrative Office | Overview and Analysis
Human Resource Services
The Human Resources team delivers employee services to maximize organization and
employee performance. These services include recruitment, compensation, health and safety,
benefits and pension administration, performance management, employee/labour relations,
payroll administration, and employee services.
In addition, the team focuses on the development and implementation of organizational and
value-added services linked directly to the Corporate Strategic Plan, including coaching and
counselling, leadership development, career management, retention, and
organizational/employee development. The success of these strategies is achieved through
the use of a wide range of human resource tools that help the employee and the organization
perform at an optimal level.
Office of the Town Clerk
The Office of the Town Clerk coordinates and performs the secretariat functions to Council and
its Standing Committees. The Town Clerk is responsible for statutory notices, collecting and
maintaining records under the Vital Statistics Act, the Marriage Act, and the Municipal
Freedom of Information and Protection of Privacy Act. Specific responsibilities of the Town
Clerk include managing the Town's corporate records, conducting municipal elections,
coordinating Committee and Council meetings, administering business and lottery licensing,
maintaining corporate policies, coordination with the Town’s independent officers including the
Integrity Commissioner and Ombudsman, maintenance of all of the Town’s administrative and
regulatory by-laws and coordinating certain special events. The Office of the Town Clerk also
provides Commissioner of Oaths services.
Financial Analysis
The budget changes in the Chief Administrative Office primarily relate to personnel costs due
to inflationary pressures $43K and additional positions $175K. In addition investments in
governance and transparency initiatives of $26K, including Municipal Ombudsman, Integrity
Commissioner and live streaming of Council meetings and increased HR system related costs
$19K. This has been reduced by increased revenues $38K and efficiencies $26K. The budget
also reflects the reversal of the prior year’s deferral of professional consulting fees of $50K,
however this budget amount has been reallocated to legal fees in Corporate Revenue and
Expenditures.
34
Staff Complement Report - 2017
Dept.
Full-Time Part-Time
Current
Current
Division
Full-Time Part-Time
Proposed Proposed
Notes
Chief Administrative Office
-
Office of the CAO
Human Resource Services
Office of the Town Clerk
Corporate Initiatives
Chief Administrative Office Total
2.00
9.00
12.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
24.00
0.00
0.00
0.00
Notes:
FTEs were adjusted to reflect changes throughout the year
(1) Includes Employee Services Associate position approved in year (CAO 12-16)
TOWN OF WHITBY
35
1
Operating Budget Summary
Chief Administrative Office
Division
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
$452
($12)
($ in 000's)
Office of the CAO
Run Date: 17/03/17 12:53
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
$464
($12)
Human Resource Services
$1,331
$140
$1,471
$140
Office of the Town Clerk
$1,141
$67
$1,208
$67
$110
$2
$112
$2
$3,046
$197
$3,243
$197
Corporate Initiatives
Net Operating Budget
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
36
Operating Budget Summary
Chief Administrative Office
Financial Account Category
Run Date: 20/03/17 2:05 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Program Revenues, Fees and Fines
($173)
($38)
($211)
($38)
Total Revenues
($173)
($38)
($211)
($38)
Expenditures
Salaries, Wages & Benefits
$2,584
$219
$2,803
$219
Purchased Services and Supplies
$261
$24
$285
$24
Administrative Costs
$374
($6)
$368
($6)
Total Expenditures
$3,219
$237
$3,456
$237
Net Operating Budget
$3,046
$199
$3,245
$199
TOWN OF WHITBY
37
Financial Summary
Division: Office of the CAO
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Expenditures
Salaries, Wages & Benefits
$384
$400
Purchased Services and Supplies
$35
$35
Administrative Costs
$29
$29
Total Expenditures
$448
$464
($12)
$452
Net Operating Budget
$448
$464
($12)
$452
$400
($15)
$3
$20
$32
The Chief Administrative Officer (CAO) of the Town of Whitby is appointed by Town Council and is
accountable to the Mayor and Council for the effective and efficient administration of the Town's
operating departments and divisions. Department Heads/Commissioners are responsible for the dayto-day operations of the departments and report directly to the CAO.
The key responsibilities of the CAO include:
Ensuring that policy development is completed for presentation to Council and subsequently for its
implementation and administration
Ensuring that innovative programs and services are developed and implemented to meet the everchanging needs of the community, while ensuring the Town's commitment to fiscally responsible
government
Coordinating Council directives between departments and the relevant agencies while ensuring
that all operations are conducted within the framework of the values and goals of the corporation
Liaising with other government agencies at the Federal, Provincial, and local government levels to
provide Council with the comprehensive information needed for the development of plans and
policies.
TOWN OF WHITBY
38
Budget Change Analysis
Division: Office of the CAO
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustment offset by an adjustment in
the car allowance budget.
$0
$0
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
Decrease of Other Professional and Consulting Fees as part of the
2% budget reduction target.
($12)
($12)
($12)
($12)
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
($12)
TOWN OF WHITBY
39
($12)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Human Resource Services
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Expenditures
Salaries, Wages & Benefits
$967
$954
$127
$1,081
Purchased Services and Supplies
$192
$149
$16
$165
Administrative Costs
$190
$229
($3)
$226
Total Expenditures
$1,349
$1,332
$140
$1,472
Net Operating Budget
$1,349
$1,332
$140
$1,472
The Human Resources team focuses on employee services required to maximize organization and
employee performance.
These services include, recruitment, compensation, health & safety, benefits and pension
administration, performance management, employee/labour relations, payroll administration and
employee services.
In addition, the team focuses on the development and implementation of organizational and valueadded services linked directly to the Corporate Strategic Plan, including coaching and counselling,
leadership development, career management, retention and organizational/employee development.
The success of these strategies are achieved through the use of a wide range of human resource tools
which help both the employee and the organization perform at optimal levels.
TOWN OF WHITBY
40
Budget Change Analysis
Division: Human Resource Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$19
$19
$19
$19
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
$5.7K reductions in expense identified as part of the 2% budget
reduction target.
($6)
($6)
($6)
($6)
Service Level
011 Exp - Service Level
$108.1K in personnel costs related to Council approved HR position
to implement Performance Management Program (CAO 12-16).
$17K related to Council approved Employee Recognition Program
changes (CAO 17-16) note the implementation was deferred to
2018 see one time items for deferral of cost. $19K increased data
processing costs associated with the third party payroll system
based on 2016 actuals.
$144
$144
$144
$144
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
015 Exp - One time Items
The Council approved Employee Recogntion Program is deferred
until 2018. (CAO 17-16)
($17)
($17)
($17)
($17)
Decision Items:
Total Budget Change
$140
TOWN OF WHITBY
41
$140
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Office of the Town Clerk
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($192)
($173)
($38)
($211)
Total Revenues
($192)
($173)
($38)
($211)
Expenditures
Salaries, Wages & Benefits
$1,062
$1,125
$88
$1,213
$119
$77
$23
$100
Administrative Costs
$114
$111
Total Expenditures
$1,296
Net Operating Budget
$1,104
Building Related Costs & Utilities
$1
Purchased Services and Supplies
($5)
$106
$1,313
$106
$1,419
$1,140
$68
$1,208
The Office of the Town Clerk coordinates and performs the secretariat functions to Council and its
Standing Committees. The Town Clerk is responsible for statutory notices, collecting and maintaining
records under the Vital Statistics Act, the Marriage Act, and the Municipal Freedom of Information and
Protection of Privacy Act. Specific responsibilities of the Town Clerk include managing the Town's
corporate records, conducting municipal elections, coordinating Committee and Council meetings,
administering business and lottery licensing, maintaining corporate policies, coordination with the
Town’s independent officers including the Integrity Commissioner and Ombudsman, maintenance of all
of the Town’s administrative and regulatory by-laws and coordinating certain special events. The Office
of the Town Clerk also provides Commissioner of Oaths services.
TOWN OF WHITBY
42
Budget Change Analysis
Division: Office of the Town Clerk
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
$8.3K for Council approved fee increases per CLK 01-17 January
23 Operations Committee.
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
($8)
($8)
($8)
$21
$21
$21
$13
$32
$32
$32
$32
Other Changes:
Annualization
005 Exp - Annualization
$33K for personnel related costs for the conversion of part time
Committee Secretary position to full time and the full time Records
Clerk position both approved in 2016 offset by $0.9K contracted staff
service savings.
Growth
008 Rev - Growth
Increased licence, permit and civil marriage service revenues based
on previous experience $22.9K.
009 Exp - Growth
$36.3K for personnel costs related to the conversion of the policy
and access coordinator position to a legislative coordinator
approved by Council in fall 2016 offset by $2K overtime savings.
Increased administrative costs, primarily related to corporate
photocopying requirements $4K offset by $1.3K savings in
purchased services primarily due to reduced requirements for
records management. $7K savings identified through the 2% budget
reduction target.
($23)
($23)
($23)
$30
$30
$30
$7
Service Level
010 Rev - Service Level
New $10 Fee approved in report CLK 01-17 for Whitby residents for
Commission Affidavits and Certify True Copies. $6.8K
011 Exp - Service Level
$26.1K increase in purchased services for: $12.5K Municipal
Ombudsman Services (CLK 02-16) - Council approved the
appointment of a Municipal Ombudsman to conduct investigation;
$4.5K for a Council approved Integrity Commissioner (CLK 01-16)
to investigate claims made for violations of the Council Code of
Conduct; 7.7K livestreaming Council meetings; $1.4K for records
management training and membership requirements.
($7)
($7)
($7)
$26
$26
$26
$19
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's planned purchase of new uniform for Town
Crier.
($4)
($4)
($4)
($4)
Current Year
Decision Items:
TOWN OF WHITBY
43
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Budget Change Analysis
Division: Office of the Town Clerk
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Total Budget Change
($38)
TOWN OF WHITBY
44
Expenditures
$105
Net
$67
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
This page has been left intentionally blank
45
Financial Summary
Division: Corporate Initiatives
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Expenditures
Salaries, Wages & Benefits
$106
$106
$2
Administrative Costs
$5
$5
Total Expenditures
$111
$111
$1
$112
Net Operating Budget
$111
$111
$1
$112
$108
Purchased Services and Supplies
($1)
$4
The Corporate Initiatives Division leads and executes strategic corporate projects that support the
departments and customer services delivery at the Town of Whitby. This division specializes in project
management, implementing process improvements, and managing the resulting change. Knowledge
transfer occurs through involvement with departments as project management skills and techniques are
learned by staff across the organization.
TOWN OF WHITBY
46
Budget Change Analysis
Division: Corporate Initiatives
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$2
$2
$2
$2
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
Eliminating the professional consulting budget of $50K based on
previous experience and recognizing that as initiatives and projects
come forward for Council approval necessary funding will be
included in the project cost, for example the recent Service Delivery
Review Opportunity implementation projects. This $50K reduction
has been reallocated to the legal expense budget given the history
of ongoing legal expenses (see the offsetting $50K increase in
Corporate Revenue and Expenditures).
($50)
($50)
($50)
($50)
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of the prior year's one year deferral of consulting fees
budget based on anticipated need in 2016.
$50
$50
$50
$50
$2
$2
Current Year
Decision Items:
Total Budget Change
TOWN OF WHITBY
47
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
This page has been left intentionally blank
48
Legal and By-Law Services
2017 Budget
Overview
Divisions:
Legal
By-Law
Animal Services
Legal Services
The Legal Services Division provides a full and broad range of services to The Corporation of
the Town of Whitby, including elected Council, appointed Committees and Town Departments.
The primary function of the division is to provide legal advice and opinions, interpretation of
legislation, review of agreements, and litigation representation and management. Legal
Services protects and defend the Town's interests in litigation and administrative law matters
by attending hearings, dispute resolution sessions and other proceedings before the courts
and tribunals, including the Ontario Municipal Board. Legal Services undertakes legal
research and prepares legal opinions pertaining to the Town's rights, duties, powers, and
obligations in accordance provincial and federal legislation, its own by-laws and policies, as
well as pertinent case law.
By-Law Services
The Town's By-law Services Division is responsible for providing education and enforcing a
variety of regulatory and licensing by-laws. By-law Services issues permits for pool enclosures
and mobile signs, and registers accessory apartments.
The Town employs a staff of Municipal Law Enforcement Officers who gain compliance with
municipal by-laws by providing information and education to residents and business owners,
and if required, through enforcement.
By-law Services investigates approximately 2,000 by-law complaints a year. If a by-law
violation is found after an initial investigation, the Officer will follow Divisional procedures and
practices to gain compliance, up to and including prosecution with the assistance of the Town’s
external Provincial Offences Act prosecutor.
Animal Services
The Animal Services Division provides animal control, enforcement of the Town’s Cat and Dog
By-law, pet registration, and animal adoption services for the residents of Whitby. The Division
49
Legal and By-Law Services | Overview and Analysis
helps to ensure that animals do not become a nuisance in the community, and helps to
minimize risks to humans from aggressive, sick, or injured animals.
The Whitby Animal Services Centre provides animal care and sheltering services for Whitby
and Ajax. Animal Services works with corporate and community partners to support
responsible pet ownership.
Financial Analysis
The majority of the budget change within the Legal and By-law Services Department comes
from a re-organization of Departmental resources, in the form of a new Associate Solicitor, offset by the savings in the elimination of the Supervisor of Animal Services position and overtime
savings in Animal Services. In addition, one part-time By-law Officer position has been
converted into a part-time Animal Services Officer position.
Inflationary and operational/service increases in costs have been offset by the reorganization
of the Department and the continuous evaluation of effective service delivery, plus additional
revenue opportunities through growth and new/increased fees for: the registration of
encroachments ($4K); accessory apartment registration, pool enclosure permits, and sign
permits ($29K); by-law re-inspection ($25K); and animal adoptions and pound services ($21K)
– a $79K total increase in revenues for 2017.
Overall, the 2017 Departmental budget is $2K under the budgeted amount from 2016.
50
Staff Complement Report - 2017
Dept.
Division
Full-Time
Current
Part-Time
Current
Full-Time Part-Time
Proposed Proposed
3.00
7.00
5.00
0.00
1.17
0.00
0.00
0.00
0.00
0.00
0.00
0.00
15.00
1.17
0.00
0.00
Notes
Legal and By-law Services
- Legal Services
- By-law Services
- Animal Services
Legal and By-law Services Total
Notes:
FTEs were adjusted to reflect changes throughout the year
(1) Includes the elimination of the Supervisor of Animal Services position and the addition of the
Associate Solicitor position approved in year (LS 20-16)
(2) Includes the conversion of the Supervisor of By-law Services to Manager of By-law and Animal
Services (LS 20-16).
TOWN OF WHITBY
51
1
2
1
Operating Budget Summary
Legal and By-law Services
Division
Run Date: 17/03/17 12:55
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
$173
$532
$173
($ in 000's)
Legal Services
$359
By-law Services
$747
($31)
$716
($31)
Animal Services
$687
($144)
$543
($144)
$1,793
($2)
$1,791
($2)
Net Operating Budget
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
52
Operating Budget Summary
Legal and By-law Services
Financial Account Category
Run Date: 20/03/17 2:40 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Program Revenues, Fees and Fines
($126)
($72)
($198)
($72)
Miscellaneous Revenue & External Recoveries
($109)
($6)
($115)
($6)
Total Revenues
($235)
($78)
($313)
($78)
Expenditures
Salaries, Wages & Benefits
$1,801
$60
$1,861
$60
Building Related Costs & Utilities
$29
$3
$32
$3
Vehicle & Equipment Maintenance and Fuel
$26
($1)
$25
($1)
Purchased Services and Supplies
$78
$6
$84
$6
Administrative Costs
$93
$8
$101
$8
Total Expenditures
$2,027
$76
$2,103
$76
Net Operating Budget
$1,792
($2)
$1,790
($2)
TOWN OF WHITBY
53
Financial Summary
Division: Legal Services
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($2)
($4)
($4)
Total Revenues
($2)
($4)
($4)
Expenditures
Salaries, Wages & Benefits
$338
$338
$168
$506
Administrative Costs
$28
$21
$8
$29
Total Expenditures
$366
$359
$176
$535
Net Operating Budget
$364
$359
$172
$531
Legal Services provides legal advice and services to Council and its Committees, the administration,
and staff of the Municipality.
TOWN OF WHITBY
54
Budget Change Analysis
Division: Legal Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$15
$15
$15
$15
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
Council approved new position of Associate Solicitor as per LS
20-16.
$154
$154
$154
$154
Service Level
010 Rev - Service Level
New fee charged to register encroachments.
011 Exp - Service Level
$7.5k for electronic databased legal subscriptions and required law
library.
($4)
($4)
($4)
$8
$8
$8
$4
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's purchase of cell phone for new Town
solicitor.
($1)
($1)
($1)
($1)
Current Year
Decision Items:
Total Budget Change
($4)
TOWN OF WHITBY
55
$176
$172
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: By-law Services
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
Miscellaneous Revenue & External Recoveries
Total Revenues
($106)
($82)
($52)
($134)
($11)
($11)
($2)
($13)
($117)
($93)
($54)
($147)
$25
$780
$1
$1
Expenditures
Salaries, Wages & Benefits
$680
Building Related Costs & Utilities
$755
$1
Vehicle & Equipment Maintenance and Fuel
$11
$13
($1)
$12
Purchased Services and Supplies
$31
$30
($1)
$29
Administrative Costs
$41
$41
Total Expenditures
$764
$839
$24
$863
Net Operating Budget
$647
$746
($30)
$716
$41
The By-law Services Division of the Legal and By-law Services Department is responsible for the
investigation, administration, and enforcement of Town by-laws. In addition to enforcement, the division
develops, drafts, and implements new Town by-laws in response to community needs and emerging
issues.
The Town employs by-law officers and administrative support staff who gain compliance with municipal
by-laws by providing information and educating the public, and if required, through enforcement.
TOWN OF WHITBY
56
Budget Change Analysis
Division: By-law Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Increase in fees $22K, effective April 1, 2017 per LS 02-17 - $6 K in
accessory apartment registration, $11K in pool enclosure permits
and $5K in sign permits.
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
($22)
($22)
($22)
$15
$15
$15
($7)
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Increased program revenues associated with accessory apartment
registrations $2K, pool enclosure permits $3K and other
miscellaneous by-law services $2K.
009 Exp - Growth
Employment changes related to conversion of Supervisor to
Manager $11.9K offset by savings of $2K resulting from conversion
of One PT By-Law position to a PT Animal Control By-Law position
as per report LS 20-16.
$3.2 of expense savings resulting from 2% budget reduction target.
($7)
($7)
($7)
$7
$7
$7
$0
Service Level
010 Rev - Service Level
New By-law Reinspection Fee approved. Budget Option CS 20-17
Attachment 1 based on report LS 03-17.
011 Exp - Service Level
Include data plans for by-law officers mobile phones
($25)
($25)
($25)
$1
$1
$1
($24)
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
($54)
TOWN OF WHITBY
57
$23
($31)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Animal Services
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($48)
($44)
($17)
($61)
Miscellaneous Revenue & External Recoveries
($99)
($98)
($5)
($103)
($147)
($142)
($22)
($164)
$620
$708
($133)
$575
Building Related Costs & Utilities
$30
$29
$2
$31
Vehicle & Equipment Maintenance and Fuel
$12
$13
$1
$14
Purchased Services and Supplies
$56
$48
$7
$55
Administrative Costs
$32
$31
$1
$32
Total Expenditures
$750
$829
($122)
$707
Net Operating Budget
$603
$687
($144)
$543
Total Revenues
Expenditures
Salaries, Wages & Benefits
The Animal Services Division of the Legal and By-law Services Department is responsible for
protecting the public from animals, and supporting pet owners to be responsible in the care, well-being,
and actions of their pets. Services include animal related by-law enforcement, animal rescue, operation
of the municipal animal shelter, sale of dog and cat licences, carcass removal, and response to afterhours emergency calls. The division helps to ensure that animals do not become a nuisance in the
community and helps to minimize risks to humans from aggressive, sick, or injured animals.
TOWN OF WHITBY
58
Budget Change Analysis
Division: Animal Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Includes $6.3K increase for Animal Adoptions due to new higher fee
and $4.5K increased recovery from the Town of Ajax for provision of
pound services.
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements and assumed inflationary adjustments for
other expenditures including utilities
($11)
($11)
($11)
$23
$23
$23
$12
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
$6.3K increase in Animal adoption fees due to increase in number
of adoptions and $3.5K increase in pound and service fees due to
growth based on prior year actuals
009 Exp - Growth
$130K savings from elimination of Supervisor of Animal Services
position and $35K savings in overtime as per report LS 20-16. $2K
of savings identified as part of 2% budget reduction target. $6K
increased costs associated with implementing a spay/neuter
program for all dogs and cats at animal shelter to help increase
animal adoption program, note offset by increased adoption
revenues.
($10)
($10)
($10)
($161)
($161)
($161)
($171)
($1)
($1)
($1)
($1)
Service Level
011 Exp - Service Level
Reduced door to door animal licencing campaign $6.5K and
repurposed for increased advertising, training for staff and data
plans for Animal Services Officers mobile phones $6K
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's $7.5K deferral of costs associated with
Animal Licence Canvasser for one year to evaluate on-line renewal
method impact offset by $1.1K uniform increase for one time coat
purchase plus $1.4K purchase of cellphones in order to take
advantage of new mobile device rates and switch over from existing
"mic" units
$5
$5
$10
$10
$15
$15
Current Year
015 Exp - One time Items
Due to the timing of the conversion of the by-law part time position,
there will be a one time shortage of $10K in overtime savings. It is
recommended this be bridged by one time reserves as shown in
Reserve Transfer Dept 11522.
Decision Items:
TOWN OF WHITBY
59
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Budget Change Analysis
Division: Animal Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Total Budget Change
($21)
TOWN OF WHITBY
60
Expenditures
($124)
Net
($145)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Corporate Services
2017 Budget
Overview
The Corporate Services Department is primarily responsible for the provision of internal
services to the Corporation. Some external services are also provided primarily through
Taxation and Town Property. The Corporate Services Department consists of the following
divisions: Financial Planning and Administration, Treasury (including Purchasing), Taxation
and Municipal Information Systems.
Finance
Financial responsibilities include:




providing professional advice on budgeting and long term financial planning, insurance
and risk management
accounting, accounts payable and receivable, income investment and control and
financial statements
providing centralized services for the procurement of goods and services
billing and collecting property taxes
Town Owned Property
Town Owned Property manages the acquisition and disposal of Town property as well as other
property related matters. This division also administers leases to third partiesThe Public Works
department delivers infrastructure asset management, construction, trails and multi-use paths,
traffic operations, transportation planning, parking services, waste management, winter control
program, parks maintenance, capital works program, engineering approvals and storm water
management.
Municipal Information Systems
The Municipal Information Systems (MIS) Division provides design and development of the
Town's information systems and e-technologies. The MIS team provides computer-based
technology and associated support services to Town staff. The MIS team is committed to
building a technological infrastructure to support the organization and increasing the
manageability and understanding of technology.
61
Corporate Services | Overview and Analysis
Financial Analysis
The overall $500K budget changes in the Corporate Services Department include:





$128K overall inflationary impact, primarily for personnel related costs and annual
maintenance contracts for software applications, offset by inflationary revenue
adjustments
$114K for additional software licences, increased internet bandwidth, technology
security audit requirements and end user training
$287K of technology related expenditures previously recorded in the capital budget,
note this is offset by a reduction in the contribution to the capital maintenance reserve
as shown in the Corporate Reserve/Reserve Funds section.
$12K in other adjustments for: annualization of prior year position $2K; finance related
revenue losses of $20K and increased need for professional assistance with
assessment appeals $5K offset through budget reduction efficiency efforts of $15K
offset by $41K increased contribution from Town owned property primarily relating to
disposition of a property holding and new rental revenues more than offsetting rental
revenue losses
62
Staff Complement Report - 2017
Dept.
Full-Time Part-Time
Current
Current
Division
Full-Time Part-Time
Proposed Proposed
Corporate Services
- Administration
3.00
0.00
0.00
0.00
- Financial Planning
4.00
0.00
0.00
0.00
16.35
0.00
0.00
0.00
6.00
0.87
0.00
0.00
8.00
6.00
14.00
0.66
0.00
0.66
0.00
0.00
0.00
0.00
0.00
0.00
43.35
1.53
0.00
0.00
- Information Systems
- Revenue Services
Treasury Services
Purchasing Services
- Treasury Services
Corporate Services Total
Notes:
TOWN OF WHITBY
63
Notes
Operating Budget Summary
Corporate Services
Division
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
$661
$77
($ in 000's)
Finance
Town-owned Property
Run Date: 17/03/17 12:56
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
$584
($201)
$77
($39)
($240)
($39)
Municipal Information Services
$2,697
$461
$3,158
$461
Net Operating Budget
$3,080
$499
$3,579
$499
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
64
Operating Budget Summary
Corporate Services
Financial Account Category
Run Date: 20/03/17 2:45 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Program Revenues, Fees and Fines
($2,829)
$13
($2,816)
$13
Miscellaneous Revenue & External Recoveries
($162)
($18)
($180)
($18)
Other Revenues
($124)
($6)
($130)
($6)
($11)
($3,136)
Transfers from Reserves & Internal Recoveries
Total Revenues
($10)
($3,125)
($10)
($11)
Expenditures
Salaries, Wages & Benefits
$4,885
$107
$4,992
Building Related Costs & Utilities
$336
($17)
Purchased Services and Supplies
$703
$388
$1,091
$388
Administrative Costs
$281
$32
$313
$32
Total Expenditures
$6,205
$510
$6,715
$510
Net Operating Budget
$3,080
$499
$3,579
$499
TOWN OF WHITBY
65
$319
$107
($17)
Financial Summary
Division: Finance
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
Miscellaneous Revenue & External Recoveries
($2,344)
($2,480)
($17)
($5)
Other Revenues
($124)
($2,460)
($5)
($6)
($130)
($2,609)
$14
($2,595)
$2,704
$2,839
$66
$2,905
Purchased Services and Supplies
$187
$160
($7)
$153
Administrative Costs
$182
$194
$4
$198
Total Expenditures
$3,073
$3,193
$63
$3,256
Net Operating Budget
$712
$584
$77
$661
Total Revenues
($2,361)
$20
Expenditures
Salaries, Wages & Benefits
The Finance budget supports the following functions:
Administration provides administrative support for Corporate Services, manages the purchase, sale and
lease of Town properties, and provides support for the Groveside Cemetery Board.
Financial Planning responsibilities include providing professional advice to the Chief Administrative Officer
and Council on insurance, risk management and financial planning matters including the development,
monitoring and reporting of the Town's Operating and Capital Budgets, financial planning policies and studies.
These activities help ensure the long term financial sustainability of the Town and promote fiscal responsibility
and accountability.
Treasury Services Division is responsible for providing a number of key financial services including
corporate accounting, financial statements, investment management, accounts payable and receivables,
development charges, internal control and providing financial advice and assistance to other departments and
agencies.
The Purchasing Services Division co-ordinates acquisition of all goods and services within the framework
of the Town’s Purchasing Policy to ensure an open, fair and competitive process. Utilizing standardization and
competitive bidding, wherever possible, the Purchasing Division solicits pricing on a wide variety of goods and
services which include office supplies, equipment rentals, consulting services, Information Technology
hardware and software, construction and renovation, parks development, and disposal of goods and
materials.
The Taxation Division is responsible for receiving all payments at Town hall which includes the billing and
collecting of property taxes for all properties located within the municipality. It is responsible for assessment
management and tax programs including tax relief. Taxes are levied on behalf of the Town of Whitby, the
Region of Durham, and the local school boards.
TOWN OF WHITBY
66
Budget Change Analysis
Division: Finance
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
$6K increase in investment income used to fund the investment
function within Corporate Services.
($6)
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $64.9K and assumed inflationary
adjustments for other expenditures including postage 5.3K.
($6)
($6)
$72
$72
$72
$66
$2
$2
$2
$2
Other Changes:
Annualization
005 Exp - Annualization
Personnel related costs for part time Tax Cashier position approved
in 2016.
Growth
008 Rev - Growth
Reduction of $15K due to elimination of rebate derived from
corporate credit card program as usage no longer meets the annual
minimum amount and $0.3K relating to reductions in the provincial
summer grant program.
009 Exp - Growth
$14K of identified efficiency savings resulting from a 2% budget
reduction target and a reduction in anticipated audit fees $1K.
$15
$15
$15
($15)
($15)
($15)
$0
Service Level
010 Rev - Service Level
$5K reduction in sale of tender documents due to electronic tender
process
011 Exp - Service Level
$5K for professional consulting associated with assessment
appeals
$5
$5
$5
$5
$5
$5
$10
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
$14
TOWN OF WHITBY
67
$64
$78
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Town-owned Property
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($349)
($349)
($7)
($356)
Miscellaneous Revenue & External Recoveries
($145)
($138)
($18)
($156)
($10)
($10)
($25)
($522)
Transfers from Reserves & Internal Recoveries
Total Revenues
($504)
($497)
$5
$5
$277
$271
($10)
Expenditures
Salaries, Wages & Benefits
Building Related Costs & Utilities
Purchased Services and Supplies
$1
($19)
$252
$29
$17
Administrative Costs
$3
$3
Total Expenditures
$314
$296
($13)
$283
($190)
($201)
($38)
($239)
Net Operating Budget
$5
$6
$22
$3
The Town Property function encompasses the revenues and expenditures associated with land and
buildings owned by the Town and leased to third parties. The leased properties consist mainly of commercial
buildings and land for telecommunications equipment. The Town property function is responsible for the
acquisition and disposal of Town lands as well as the administration of easements and other Town property
related matters. Revenues and expenses in this area primarily relate to leased properties and property that is
being held for future municipal purposes.
TOWN OF WHITBY
68
Budget Change Analysis
Division: Town-owned Property
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
$1.3K rental revenue increase and $11.5K increase for recoveries
associated with utility and realty tax increases.
007 Exp - Status Quo
Assumed inflationary adjustments including utilities $7.1K; $7.7K
realty taxes; and $0.6 in other building related expenditures.
($13)
($13)
($13)
$15
$15
$15
$2
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Reflects reduced rental income associated with 3 separate
properties, $24.2K due to tenant vacated at two properties and
$27.7K due to tenant reducing rental space at third property.
$52
009 Exp - Growth
$4.7K increase in survey and appraisal fees based on increased
demand offset by $7.5K decreased building related costs related to
non-tenanted property and an $5.2K overall reduction in building
repair costs
$52
($8)
$52
($8)
($8)
$44
Service Level
011 Exp - Service Level
New fire alarm monitoring and testing at 14 Church Street property.
$1
$1
$1
$1
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's utilities and building related expenses
related to property with a temporary status: Brock Street Fire Hall
$5.0K; 508 Colborne Street West $4.4K; 202-204 Athol Street $4.0K;
300 King Street $23.2K; 400 Centre Street $12.5K
($49)
($49)
Current Year
014 Rev - One-time Items
Short term utility and tax recoveries for 508 Colbourne Street $6.8K;
and temporary lease of vacant lot at Henry and Victoria to Metrolinx
$57.6K
015 Exp - One time Items
Utilities and building expenses related to properties with a
temporary status: Brock Street Fire Hall $6.1K: 508 Colborne Street
West $7.8K; 202-204 Athol Street $2.6K; 400 Centre Street $11.3K
($64)
($64)
$28
$28
($64)
($21)
($85)
($25)
($13)
($38)
Decision Items:
Total Budget Change
TOWN OF WHITBY
69
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Municipal Information Services
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Miscellaneous Revenue & External Recoveries
($19)
($19)
($19)
Total Revenues
($19)
($19)
($19)
Expenditures
Salaries, Wages & Benefits
$2,041
$2,041
$41
$2,082
$67
$65
$1
$66
$526
$526
$390
$916
Administrative Costs
$75
$85
$28
$113
Total Expenditures
$2,709
$2,717
$460
$3,177
Net Operating Budget
$2,690
$2,698
$460
$3,158
Building Related Costs & Utilities
Purchased Services and Supplies
The Municipal Information Systems Division (MIS) is responsible for strategically architecting,
securing, implementing and continually supporting both Geographic Information Systems (GIS) and
technology related hardware, software, and services used throughout the municipality to support the
Town’s business objectives, business operations and delivery of services. Our day-to-day
responsibilities include managing technology projects and ensuring that the technology infrastructure,
systems, applications, databases, networks, end user devices, and communications systems are
reliable, secure and operational. We provide leadership on technology education and security matters
in support of a variety of electronic and specialized technology-based systems.
TOWN OF WHITBY
70
Budget Change Analysis
Division: Municipal Information Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $40.8K and assumed inflationary
adjustments for other expenditures including software maintenance
contracts many of which are impacted by the value of the US dollar
$23.7K offset by reduced requirement for data communication costs
$5.9K
$60
$60
$60
$60
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
$60K increase in software maintenance costs primarily related to
the expiry of the 3 year contract for Microsoft Enterprise Agreement
at which point the Town must true up for the additional licences
required during the past three years due to additional staff and
requests for additional modules. Plus Microsoft has changed the
licensing for server software which has driven up costs further. In
addition an increase of $24K for data communication costs in order
to increase internet bandwidth to address increased usage
reflecting more users (general Wi-Fi offered at Town facilities in
addition to the Marina, Whitby Public Library, Station Gallery, and
Facility User Groups) and more corporate web based applications.
$84
$84
$84
$84
$30
$30
$30
$30
$287
$287
$287
$287
Service Level
011 Exp - Service Level
$10K for Corporate wide Microsoft Office 2016 user training. Plus
an additional $20K for annual security audit consultants to address
PCI requirements (allows the Town to process credit/debit card
payments).
Capital Impact
013 Exp - Capital Impact
This represents a transfer of $287K from what was previously the
contribution to the capital maintenance envelope for technology
related costs, primarily annual software licence fees, that were
previously included in the capital budget. As these are operating
expenses in nature they are now recorded in the operating budget
with an offsetting reduction in the contribution to the capital program
(see Corporate Reserve/Reserve Fund Transfers for the offset).
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
TOWN OF WHITBY
71
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Budget Change Analysis
Division: Municipal Information Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Total Budget Change
Expenditures
$461
TOWN OF WHITBY
72
Net
$461
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Corporate Revenue
and Expenses
2017 Budget
Overview
This section of the budget contains revenues and expenditures of a nature which are not tied
to a specific service delivery program but do affect the entire Corporation. The primary
examples include:
•
•
•
•
•
Taxation Revenues and revenues of a corporate nature including Whitby Hydro
dividends and interest, Federal gas tax revenues, other investment income and
amounts drawn from corporate reserves.
Expenses pertaining to risk management and the Town’s insurance program.
Expenditures related to property tax levies such as appeals
Funding of the Town’s capital program and repayment of outstanding debt.
Contributions to reserves, for instance Election Reserve
Financial Analysis
The budget changes in Corporate Revenues and Expenses are composed of:
•
•
•
•
•
Inflation on expenditures totals $45K and is primarily related to the cost of the Town’s
insurance program
An additional $1,080K is required for funding the maintenance related capital program
offset by $287K worth of technology related expenditures shifted from the capital budget
to the operating budget for Information Systems
$50K increase in legal fees as a result of a reallocation of Professional Consulting
budget from Corporate Initiatives
Tax write-offs as a result of assessment review board decisions has increased $15K
overall
Reversal of the prior year’s:
- deferral of $11K of Façade Grant Reserve funding and $112K funding from the
uncommitted balance of the Employee Benefits reserve used to reduce taxes in 2016
- one time contribution to the Growth Reserve fund from the increase in taxes levied
related to the phase one funding for the expansion of Fire Services of $1,184K
73
Corporate Revenue and Expenses | Overview and Analysis
•
•
•
•
•
Anticipated dividend from Whitby Hydro is $233K less from the prior year
The elimination of $520K tax based funding to the Accessibility and Downtown
Improvement reserves
$100K in anticipated group benefit savings as a result of going out to market in 2017
Provision for recommended positions of $590K offset by a provision of $69K for further
revenue increases based on recommended budget reduction options
Assessment Growth revenue increase of $1,027K offset by an increased contribution to
the Growth Reserve Fund in the amount of $532K
74
Reserves and Reserve Funds
2017 Budget
Overview
Fund accounting used by municipalities, is intended to show that funds have been used for the
purpose for which they were obtained.
The Town uses three types of funds:
•
•
•
The current fund underpins the operating budget. All operating revenues go into it and
all operating spending is paid from it. The main sources of revenue for the current fund
are federal and provincial grants and subsidies, fees and charges, contributions from
reserves and the tax levy
The capital fund is used for capital expenditures. Its main funding sources are
debentures, development charge reserve contributions, contributions from other
reserves, and federal and provincial grants and subsidies
The Town also has reserve/reserve funds. They are funded from development
charges, user fees, operating surpluses and allocations as directed by Council
Reserves and
Reserve Funds
Capital Fund
Operating Fund
Reserves and Reserve Funds
Reserves are a critical component of the Town’s long-term financing plan. The purpose for
maintaining reserves is to:
• Provide stability of tax rates in the face of variable and uncontrollable factors
(consumption, interest rates, changes in subsidies)
• Provide financing for one-time or short-term requirements without permanently
impacting the tax rate
75
Reserves and Reserve Funds | Overview and Analysis
•
•
•
•
•
•
Make provisions for replacements/acquisitions of assets/infrastructure that are currently
being consumed
Avoid spikes in funding requirements of the capital budget by reducing their reliance on
long-term debt borrowings
Provide a source of internal financing
Ensure adequate cash flows
Provide flexibility to manage debt levels and protect the Town’s financial position
Provide for future liabilities incurred in the current year but paid for in the future.
The Town has six major categories of reserves/reserve funds:
Maintenance Reserve/Reserve Fund
Includes the tax based maintenance envelope funding from the operating budget directed to
the Maintenance Reserve (see policy F040) and the Federal Gas Tax Reserve Fund.
Growth Reserve Fund
A tax based Reserve Fund (see policy F050) that is utilized to fund the Town’s legislated
portion of all growth related projects as outlined in the Development Charge Background
Study.
Development Charge Reserve Funds
A number of specific reserve funds that finance the developer’s share of capital growth
projects as outlined in the Development Charge Background Study.
Program Reserves/Reserve Funds
Includes program specific reserves and reserve funds (e.g. Arena Reserve, Marina Reserve,
Parking Reserve, Downtown Improvement Reserve. Donations for Waterfront Benches, and
the Election Reserve) that have been allocated for a specific purpose. These funds are
utilized when applicable for both the Operating and Capital budgets. Contributions come from
a number of sources including: the tax base, user fees, sale of assets, donations etc.
One-Time Reserve Fund
A discretionary reserve fund (see Long Term Financing Reserve Fund policy F 040),
established to fund one-time items in the Operating and Capital budget in addition to in-year
requests approved by Council. Funding for this reserve is through the Disposition of Operating
Surplus Policy (F 010)
Stabilization Reserves/Reserve Funds
A group of contingency reserves to finance unforeseen expenditures (see policy F020),
including the Winter Control Contingency Reserve (policy F 060), Insurance Reserve Fund
(policy F160) and Tax Rate Stabilization Reserve.
76
Types of Reserves and Their Purpose
Reserve / Reserve
Fund Name
Source of
Funding
Use
Reference
Asset Maintenance
Capital projects for the purpose of preserving
Tax based
existing asset infrastructure and to prevent
Maintenance Capital allocation from
costly replacement in the future, or the
Reserve
the Operating
lifecycle replacement of assets currently in
Budget
use.
Federal Gas Tax
Refund Reserve
Fund
Policy F 040
Council
Resolution
#313-13
Federal Gas
Tax Funding
Capital Projects as defined in the
Administrative Agreement on the Federal Gas
Tax Fund. Currently utilized for Capital asset
maintenance projects (mostly roads) which is
in line with the asset management focus of
the gas tax agreement.
Federal Gas
Tax
Agreement
Tax based
allocation from
the Operating
Budget
The primary source of the Town's share of
growth projects as outlined in the Council
approved Development Charge Background
Study.
Policy F 050
Council
Resolution
#313-13
Growth
Growth Capital
Reserve Fund
Development Charges
The source of the DC eligible share of the
capital growth projects as outlined in the
DC General
Development
General Government section of the Council
Government
Charges
approved Development Charge Background
Study.
The source of the DC eligible share of the
DC Noncapital growth projects as outlined in the NonDevelopment
Administrative
Administrative Operational Facilities section of
Charges
Operational Facilities
the Council approved Development Charge
Background Study.
DC Fire
Town of Whitby
The source of the DC eligible share of the
Development capital growth projects as outlined in the Fire
Charges
Services section of the Council approved
Development Charge Background Study.
77
Development
Charges ByLaw 7255-17
Development
Charges ByLaw 7255-17
Development
Charges ByLaw 7255-17
Types of Reserves and Their Purpose
Reserve / Reserve
Fund Name
Source of
Funding
Use
The source of the DC eligible share of the
Development capital growth projects as outlined in the
DC Operations
Operations section of the Council approved
Charges
Development Charge Background Study.
The source of the DC eligible share of the
capital growth projects as outlined in the
DC Parks &
Development
Parks & Recreation section of the Council
Recreation
Charges
approved Development Charge Background
Study.
The source of the DC eligible share of the
Development capital growth projects as outlined in the
DC Library
Charges
Libraries section of the Council approved
Development Charge Background Study.
The source of the DC eligible share of the
capital growth projects as outlined in the
Development
Parking and By-Law Services section of the
DC Parking & By-Law
Charges
Council approved Development Charge
Background Study.
The source of the DC eligible share of the
capital growth projects as outlined in the
DC Waste
Development
Waste Management Services Services
Management
Charges
section of the Council approved Development
Charge Background Study.
Reference
Development
Charges ByLaw 7255-17
Development
Charges ByLaw 7255-17
Development
Charges ByLaw 7255-17
Development
Charges ByLaw 7255-17
Development
Charges ByLaw 7255-17
The source of the DC eligible share of the
DC Roads & Related capital growth projects as outlined in the
Development
Development
Roads & Related - Town-Wide Infrastructure
Charges ByTown-Wide
Charges
section of the Council approved Development Law 7255-17
Infrastrucuture
Charge Background Study.
The source of the DC eligible share of the
capital growth projects as outlined in the
DC Roads & Related Development Roads & Related - Alternate Route and
Alternate Route and
Charges
Related Infrastructure section of the Council
Related Infrastructure
approved Development Charge Background
Study.
The source of the DC eligible share of the
capital growth projects as outlined in the
DC Storm Water
Development
Storm Water Management section of the
Management
Charges
Council approved Development Charge
Background Study.
Town of Whitby
78
Development
Charges ByLaw 7255-17
Development
Charges ByLaw 7255-17
Types of Reserves and Their Purpose
Reserve / Reserve
Fund Name
Source of
Funding
Use
Program Reserves and Reserve Funds
No current
Significant technology enhancement projects
IT Infrastructure
source of
in areas of assets management, financial
Reserve
funding
systems etc.
Municipal Election
Reserve
Tax based
allocation from To fund municipal elections held every 4
the Operating years.
Budget
Roadwatch Program
Reserve
Donations or
transfers from
operating
budget of
program
savings
Administering costs of the Road Watch
program (community based initiative through
which residents can notify police of acts of
unsafe or aggressive driving)
Mayor's Community
Development Fund
Reserve
Surplus from
the Mayor's
fundraising
events (Golf
Tournament
and
Fundraiser)
Financial assistance for community groups
and individuals within Whitby to help them
undertake initiatives benefiting the community
Dedications Reserve Donations
Gravel Pit
Rehabilitation
Reserve
Est. in 2007
Policy F 070
Council
Resolution
#336-15
MS 1070
Council
Resolution
#185-11
Contributions
from operating
Rehabilitation of the gravel pit.
budget based
on usage
No current
Environmental Lands
source of
Reserve
funding
Town of Whitby
Trees, park benches & commemorative
plaques for the remembrance of deceased
residents or persons who devoted extensive
amount of time to community charity or
volunteer service within Whitby.
Reference
Purchase of lands in the Lynde Shores areas.
Any monies recovered from the CLOCA for
the purchase of environmentally sensitive
lands would go back into the reserves.
79
Agreement
between
Town of
Whitby &
CLOCA
Types of Reserves and Their Purpose
Reserve / Reserve
Fund Name
Downtown
Improvements
Reserve
Source of
Funding
Use
Reference
Tax based
allocation from Annual improvements for Downtown Whitby,
the Operating Brooklin and Thickson business areas.
Budget
Tax based
allocation from Improvements to infrastructure based on
Accessibility Reserve
the Operating Town of Whitby Accessibility Standards.
Budget
Town of
Whitby
Accessibility
Standards
No current
Service Level Review
source of
Reserve
funding
Provides funding for the undertaking of
Service Level Initiatives.
Est. in 2006
from
Operating
Surplus
Contingency reserve for one time costs
related to the Station Gallery.
Est. in 2007
Contingency reserve for one time costs
related to the Whitby Public Library.
Est. in 2007
from Library
Surplus
To fund projects related to corporate
governance, improving
efficiency/effectiveness or other special
projects.
Est. in 2007
No current
source of
funding
No current
Whitby Public Library
source of
Reserve
funding
Whitby Station
Gallery Reserve
Corporate
Development
Reserve
Communities in
Bloom Reserve
Facade Grant
Improvement
Reserve
Arenas Reserve
Road Occupancy
Reserve
Town of Whitby
No current
source of
funding
Surplus in the
Communities
The Town's participation in the Communities
in Bloom
in Bloom Program at the Provincial Level.
operating
budget
Grant to apply to construction costs to
Tax based
improve (and/or restore) the visual
allocation from
appearance and integrity of the building fabric
the Operating
or exterior facade within CIP areas for
Budget
Downtown Whitby & Brooklin.
Surcharge
collected from Arena related infrastructure maintenance and
ice / floor
renewal.
rentals
Road
To repair damage along roads resulting from
occupancy
work completed by utility providers.
permit fees
80
Types of Reserves and Their Purpose
Reserve / Reserve
Fund Name
Source of
Funding
Use
Permit
application
Road Damage
fees &
Repair of infrastructure damage caused by
Contribution Reserve infrastructure / large fill operations.
road damage
fee
Rebates from
Energy Management implementing
Sustainability
energy
Projects to increase energy efficiency.
Reserve
efficiency
projects
Gala Reserve
Advancement of arts and cultural activities,
Proceeds from
programs, events or initiatives in the Town of
Mayor's Gala
Whitby.
Reference
LS 07-15
Site Alteration
By-Law
PL 01-15
Resolution
#128-17 to be
included in
Policy F 070
Annual Whitby
Whitby Soccer Dome Iroquois
Infrastructure renewal requirements.
Reserve Fund
Soccer Club
contributions
Building Permit
Reserve Fund
Annual
building
process
operating
surpluses
Town Property
Reserve Fund
Proceeds from
Land purchases not funded from any other
the sale of
source.
Town lands
Groveside
Cemetery
Groveside Equipment Board's
Reserve Fund
annual
operating
surplus
Groveside
Cemetery
Groveside Future
Board's
Development
annual
Reserve Fund
operating
surplus
Town of Whitby
To fund the building process related activities.
Managed by Groveside Cemetery Board for
replacement of equipment owned by
Groveside Cemetery.
Funding for cost of future site expansion and
development at the Groveside Cemetery.
81
BRRAG
Legislation
Types of Reserves and Their Purpose
Reserve / Reserve
Fund Name
Source of
Funding
Use
Groveside Burial
Options Reserve
Fund
Groveside
Cemetery
Board's
annual
operating
surplus
Funding for the future cost of columbaria.
Library Fundraising
Reserve Fund
Donations
Donations towards the capital costs of any
new library project.
Lynde Shores
Monitoring Reserve
Fund
No current
source of
funding
Marina
Marina Reserve Fund operating
surplus
Parking
Parking Reserve
operating
Fund
surplus
Parks Reserve Fund
Seniors Committee of
Council Reserve
Fund
Seniors' Centre
Transportation
Reserve Fund
Employee Related
Benefits Reserve
Fund
Town of Whitby
Cost of monitoring lands in the Lynde Shore
area.
Reference
Agreement
between
Town of
Whitby &
CLOCA. Est
in 1998
Capital requirements of the Port Whitby
Marina & debt repayments.
Capital requirements of parking facilities.
For the acquisition of land to be used for park
Cash in lieu of
or other public recreational purposes including
parkland as
Planning Act
the erection, improvement or repair of
per Planning
42(15)
buildings and the acquisition of machinery for
Act
park or other public recreational purposes.
Donations to
the Senior
Centre
Projects as approved by the Seniors Advisory
Committee.
Donations
To offset the replacement cost of Senior
Center's vehicle.
No current
source of
funding
Fully committed reserve fund to pay retiree
costs for retiree as of 2013.
82
Types of Reserves and Their Purpose
Reserve / Reserve
Fund Name
Source of
Funding
Use
Reference
One Time Reserve Fund
Long Term Finance
Reserve Fund4
Operating
Surplus
(Disposition of
Operating
Surplus
Policy),
Capital
Surplus
(Maintenance
Reserve
Policy) One
time / ongoing
contributions
approved by
council
Can be utilized as a source of funding for
approved one-time or non-recurring items,
any approved capital expenditures and long
term debt payments as approved by Council.
Policy F 030
Council
Resolution
#313-13
Stabilization Reserves/Reserve Funds
Funding expenditures that would otherwise be
No current
Tax Rate Stabilization
financed from the tax base. May be used for
source of
one-time capital expenditures or other nonReserve
funding
recurring expenditures.
Working Funds
Reserve
No current
source of
funding
Bad Debt Allowance
Reserve
No current
source of
funding
Working funds to reduce or eliminate interest
costs on temporary borrowing pending receipt
of revenues such as taxes or grants.
Fund unexpected bad debts that result from
uncollectable receivables.
Surplus in
Winter control
Winter Control
Greater than budgeted winter control
accounts
Contingency Reserve
expenses.
(excl. wage
related)
Town of Whitby
83
Policy F 020
Council
Resolution
#313-13
Policy F 060
Council
Resolution
#377-13
Types of Reserves and Their Purpose
Reserve / Reserve
Fund Name
Source of
Funding
Operating
Surplus
General Contingency (Disposition of
Reserve
Operating
Surplus
Policy)
Use
Reference
Unbudgeted weather related costs
Policy F 020
(windstorms, flooding etc.), legal costs,
Council
assessment appeals, tax write-offs or impacts Resolution
resulting from short term economic conditions.
#313-13
Funding unbudgeted WSIB expenditures that
may arise as a result of surcharges or phasing
WSIB-NEER Reserve WSIB / NEER in significant WSIB premium rate increases
Policy F 240
refunds
Fund
and for expenditures related to the purpose of
improving the Town's health and safety
programs.
Operating
Funding deductibles, claims, actuarial reviews
Surplus in
and unanticipated premium increases in
Insurance Reserve
insurance
Policy F 160
excess of the annual budget or any insurance
Fund
related
related expenditure as approved by Council.
accounts
Town of Whitby
84
Projection of reserves for the year end 2017 based on the 2016 year end estimates and 2017 budget
(in $000s)
Asset Maintenance
Maintenance
Federal Gas Tax
Sub-total
Estimated
Uncommitted
Balance
December 31,
2016
Receipts
Draws
Budgeted
Uncommitted
Balance
December 31,
2017
3,175
2,732
5,907
15,898
3,710
19,608
(16,145)
(3,713)
(19,858)
2,927
2,730
5,657
Growth
Growth
Sub-total
23,919
23,919
3,681
3,681
(8,657)
(8,657)
18,943
18,943
Development Charges
Fire DC
General Government DC
Library DC
Non-Administration Facilities DC
Operations & Fire DC
Operations DC
Parking & By-Law DC
Parks & Recreation DC
Roads & Roads Related DC
Stormwater Management DC
Waste DC
Sub-total
0
(1,521)
(785)
58
(1,697)
0
163
28,916
30,310
489
0
55,933
501
540
398
87
1,697
349
93
2,245
5,557
204
56
11,726
(1,550)
(2,031)
(732)
(274)
0
(938)
(1)
(3,357)
(12,577)
(357)
(477)
(22,293)
(1,049)
(3,012)
(1,119)
(129)
0
(589)
255
27,803
23,290
336
(421)
45,366
Program Reserve / Reserve Funds
Accessibiliity
Arenas
Building Permit
Communities in Bloom
Corporate Development
Dedications
Downtown Improvement
Employee Related Benefits
Energy Management Sustainability
Enviromental Land
Façade Grant
Gala
Gravel Pit Rehab
Groveside Burial Options
Groveside Equipment
Groveside Future Development
Information Technology
Lynde Shores
Marina
Mayor's Community Development
781
653
(2,113)
5
557
0
849
0
24
325
0
298
77
121
9
59
819
137
170
68
0
495
0
0
0
0
0
0
0
0
75
0
0
0
0
0
0
0
217
110
(781)
(607)
(275)
0
0
0
(849)
0
0
0
(75)
0
0
0
0
0
0
0
(212)
(178)
0
541
(2,388)
5
557
0
0
0
24
325
0
298
77
121
9
59
819
137
176
0
Town of Whitby
85
Projection of reserves for the year end 2017 based on the 2016 year end estimates and 2017 budget
(in $000s)
Muncipal Election
Parking
Parks Cash in Lieu
Road Damage
Road Occupancy
Roadwatch
Seniors Centre Transportation
Seniors Committee of Council
Service Level
Town Property
Whitby Library
Whitby Library Fundraising
Whitby Soccer Dome
Whitby Station Gallery
Sub-total
Estimated
Uncommitted
Balance
December 31,
2016
156
1,997
4,581
96
740
16
11
83
200
2,605
53
30
183
30
13,619
78
114
0
0
576
0
10
0
0
0
0
0
36
0
1,711
0
(231)
0
0
(740)
0
0
(10)
0
(10)
0
0
0
0
(3,968)
Budgeted
Uncommitted
Balance
December 31,
2017
234
1,880
4,581
96
576
16
21
73
200
2,595
53
30
218
30
11,363
Receipts
Draws
Stabilization
Bad Debt Allowance
Contingencies
Insurance
Tax Rate Stabilization
Winter Control Contingency
Working Funds
WSIB/NEER
Sub-total
187
4,775
1,279
634
1,432
1,008
614
9,928
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
187
4,775
1,279
634
1,432
1,008
614
9,928
One-Time
Long term Capital Financing
Sub-total
6,035
6,035
956
956
(3,126)
(3,126)
3,866
3,866
115,341
37,682
(57,902)
95,122
Total Reserves and Reserve Funds
Town of Whitby
86
This page has been left intentionally blank
87
Operating Budget Summary
Corporate Revenues and Expenses
Division
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
($ in 000's)
Taxation
($78,695)
Corporate Financial Revenue/Expenses
Run Date: 21/03/17 4:57 P
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
($4,166)
($1,071)
$148
($79,766)
$590
($3,428)
($1,071)
$738
Internal Debt Payments
Reserve and Reserve Fund Transfers
Net Operating Budget
$18,937
($63,924)
($183)
($1,106)
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
88
$590
$18,754
($183)
($64,440)
($516)
Operating Budget Summary
Corporate Revenues and Expenses
Financial Account Category
Run Date: 21/03/17 4:59 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Taxation
Program Revenues, Fees and Fines
($79,719)
($1,221)
($80,940)
($120)
Miscellaneous Revenue & External Recoveries
($1,221)
($120)
($69)
($69)
($69)
Other Revenues
($5,696)
$233
($5,463)
$233
Transfers from Reserves & Internal Recoveries
($5,576)
$605
($4,971)
$605
Total Revenues
($91,111)
($452)
($91,563)
($452)
($436)
($99)
$55
$491
$137
$50
$187
$50
$2,815
$48
$2,863
$48
Expenditures
Salaries, Wages & Benefits
Purchased Services and Supplies
Administrative Costs
Transfers to Reserves and Internal Transfers
Total Expenditures
Net Operating Budget
$24,672
$27,188
($63,923)
TOWN OF WHITBY
89
$590
($652)
$24,020
($653)
$590
$27,125
($1,105)
$590
($64,438)
($652)
($63)
($515)
Financial Summary
Division: Taxation
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
$
Request
($1,027)
($78,999)
Projection
Revenues
Taxation
General Taxation
PIL
Supplementary
Total Taxation
($77,973)
($77,972)
($1,349)
($1,347)
($9)
($1,356)
($400)
($400)
($185)
($585)
($79,722)
($79,719)
($1,221)
($80,940)
Transfers from Reserves & Internal Recoveries
($135)
($79,722)
Total Revenues
($79,854)
$135
($1,086)
($80,940)
Expenditures
Administrative Costs
$800
$1,159
$15
$1,174
Total Expenditures
$800
$1,159
$15
$1,174
Net Operating Budget
($78,922)
($78,695)
($1,071)
($79,766)
The Taxation division of Corporate Services is responsible for billing and collecting property taxes for all
properties located within the municipality. Taxes are levied on behalf of the Town of Whitby, the Region of
Durham, and the local school boards. The budget above reflects only the Town’s portion of total taxes levied.
Expenditures shown in this section include tax write offs as a result of Assessment Review Board decisions
and adjustments.
The Town of Whitby offers several tax relief programs designed to assist eligible homeowners who live in
Whitby. See the Grants section in the budget book for more program details.
The Town of Whitby offers a number of methods to pay taxes. (See our website or call us at 905.430.4304 for
more details.)
At financial institutions
By mail
Telephone, online or ATM banking
In Person between the hours of 8:30 AM. and 4:30 PM Monday to Friday, at the Town of Whitby Municipal
Office building
After hours in the two drop boxes located beside the front entrance to the Municipal Office building or near
the circle driveway at the front of the Municipal Office building
By post-dated cheque made payable to the “Town of Whitby”
By Pre-Authorized Tax Payment Plan (PAP)
TOWN OF WHITBY
90
Budget Change Analysis
Division: Taxation
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
$0
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Includes assessment growth of $1,027K representing 1.317%. Also
$50K increase in supplementary taxes, where overall budget
represents 0.75% of taxes levied and $9K increased
Payment-In-Lieu of taxes based on prior year actuals
009 Exp - Growth
The budget change of $15K includes a $25K decrease in the
estimated vacancy tax rebate plus a $40K increase in the provision
for taxes written off to achieve required reserve balance of $999K.
The reserve balance is comprised of $390k (0.5% of taxes levied)
plus $609K of assessment at risk and is an estimate of tax based
revenue loss based on outstanding appeals. The risk assessment
level was updated in October 2017 (CS 78-16) and it is
recommended that this should be updated annually as ARB
decisions are made.
($1,086)
($1,086)
($1,086)
$15
$15
$15
($1,071)
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
$0
002 Rev - PY Non-recurring
Current Year
$0
Decision Items:
Total Budget Change
($1,086)
TOWN OF WHITBY
91
$15
($1,071)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Corporate Financial Revenue/Expenses
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($125)
Miscellaneous Revenue & External Recoveries
($279)
($120)
($120)
($69)
($69)
Other Revenues
($5,211)
($5,402)
$233
($5,169)
Total Revenues
($5,615)
($5,522)
$164
($5,358)
($138)
($436)
$491
$596
Expenditures
Salaries, Wages & Benefits
Purchased Services and Supplies
$55
$137
$50
$187
Administrative Costs
$1,642
$1,656
$33
$1,689
Total Expenditures
$2,100
$1,357
$574
$1,931
($3,515)
($4,165)
$738
($3,427)
Net Operating Budget
The Finance division is responsible for the administration of Corporate Revenues and Expenses.
Revenues shown in this section include Whitby Hydro Energy Corporation dividend and interest on
promissory notes, investment income, and share of Regional net POA revenue (Provincial Offences Act).
Expenditures shown in this section include corporate gapping, administrative and other purchased services
such as insurance premiums, legal fees, and bank service charges.
In 2017 included in Corporate Revenue and Expenses are assumed savings of $100K in group benefits,
revenue provision of $69K for further revenue changes and personnel expense provision of $590K for new
positions across all departments.
TOWN OF WHITBY
92
Budget Change Analysis
Division: Corporate Financial Revenue/Expenses
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Anticipated increase in insurance premium based on most recent
renewal experience offset by reduction in deductible expenses
based on previous year's experience such that the overall increase
is approximately 2%
$34
$34
$34
$34
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
$4.7M anticipated dividend as per Whitby Hydro estimates,
representing a $233K reduction from the prior year.
$233
009 Exp - Growth
Increasing budget for Legal expenses by $50K. Note this has been
achieved through a reallocation of professional consulting fees from
Corporate Initiatives. Given the history of ongoing legal expenses
an adjustment to the budget is recommended, however the $183K
budget still falls short of ongoing requirements. In the event offsets
elsewhere in the corporation are not projected in a given year, the
Town will draw on its contingency reserves to address the legal
expense pressure.
$233
$233
$50
$50
$50
$283
Service Level
010 Rev - Service Level
As per the 2017 Budget Options Report (CS 20-17) a provision of
$69K for increased ice rental fees recommended as a budget
reduction option not yet approved by Council. Note on March 20
Council approved the Ice Rental Fee increase through report CMS
17-17.
011 Exp - Service Level
Potential group benefit savings as per Budget Options Report CS
20-17 Attachment 1
($69)
($69)
($69)
($100)
($100)
($100)
($169)
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of the prior year's $435K staff gapping vacancy savings
estimate
$435
$435
($435)
($435)
Current Year
015 Exp - One time Items
Maintain staff gapping vacancy savings at $435K.
$0
Decision Items:
101 Decision item 1
As per the 2017 Budget Target Report (CS 04-17) a provision of
$590K for recommended positions for Council's approval (refer to
decisions tab)
$590
$590
102 Decision item 2
TOWN OF WHITBY
93
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Budget Change Analysis
Division: Corporate Financial Revenue/Expenses
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Total Budget Change
$164
TOWN OF WHITBY
94
Expenditures
Net
$590
$590
$574
$738
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
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95
Financial Summary
Division: Internal Debt Payments
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Other Revenues
($294)
($294)
Transfers from Reserves & Internal Recoveries
($955)
($918)
$93
($825)
($1,249)
($1,212)
$93
($1,119)
Transfers to Reserves and Internal Transfers
$1,249
$1,212
($93)
$1,119
Total Expenditures
$1,249
$1,212
($93)
$1,119
Total Revenues
($294)
Expenditures
Net Operating Budget
Reflects 2017 debt payments for the Central Public Library facility, the Whitby Marina Piers 5 & 7, and the
indoor soccer dome and outdoor artificial field facilities operated under a license agreement by the Whitby
Iroquois Soccer Club (WISC). These payments are offset by revenues for the WISC, contributions from the
Marina program reserves and reserves set aside for the Library Debt.
Note:
A - Total debt payments include:
Central Public Library
Whitby Iroquois Soccer Club
Whitby Marina
Total Debt Payments
$788K
$294K
$37K
$1,119K
TOWN OF WHITBY
96
Budget Change Analysis
Division: Internal Debt Payments
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
$0
Other Changes:
Annualization
$0
Growth
$0
Service Level
$0
Capital Impact
012 Rev - Capital Impact
Draw from Marina Reserve Fund reduced due to Marina club house
debt paid off in 2016 $130K offset by draw for new debt payment
related to Marina piers 5 and 7of $37K.
013 Exp - Capital Impact
As per above annual debt payment related to Marina clubhouse
removed net of new debt payments for piers 5 and 7. These debt
payments are funded by the Marina Reserve Fund and not tax
based funds.
$93
$93
$93
($93)
($93)
($93)
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
$93
TOWN OF WHITBY
97
($93)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Reserve and Reserve Fund Transfers
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Transfers from Reserves & Internal Recoveries
($6,377)
($4,523)
$377
($4,146)
Total Revenues
($6,377)
($4,523)
$377
($4,146)
Transfers to Reserves and Internal Transfers
$25,337
$23,460
($560)
$22,900
Total Expenditures
$25,337
$23,460
($560)
$22,900
Net Operating Budget
$18,960
$18,937
($183)
$18,754
Expenditures
Reserve and Reserve Fund Transfers, as shown in the above financial Summary, include transfers budgeted
to:
fund the Town's capital program
make a planned contribution for the Facade Grant program
ensure adequate amounts are set aside annually to offset municipal election costs generally incurred
every four years
account for Federal Gas Tax Revenue assisting with funding the Town’s capital program
provide a loan to the building permit reserve fund
partially fund retiree benefit costs, and
recognize one-time revenues or pressures
In addition, other Reserve Transfers are shown within various departments/divisions of the Town. These
transfers generally pertain to specific circumstances such as:
transferring operating program surplus to fund related capital program (eg. Building Services, Marina and
Parking)
providing funding from the one-time reserve to offset temporary or one-time budgetary increases
providing for current internal debt related payments
A detailed report showing Total Corporate Reserve and Reserve Fund Budgeted Transfers can be
found in the next few pages.
TOWN OF WHITBY
98
Budget Change Analysis
Division: Reserve and Reserve Fund Transfers
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
$4.4K reduction in funding from the Insurance Reserve Fund
associated with prior year's funding of both the AVL custom
reporting and the potential insurance premium costs for special
events. Also $33.4K reduction in funding from the Employee
Benefits Reserve related to retiree benefit costs due to decline in
number of retired employees as of December 31 2014. This amount
will continue to decrease each year as the number of retirees
funded by this reserve declines.
007 Exp - Status Quo
Inflationary adjustments for annual transfers to Election Reserve,
Accessibility Reserve and Downtown Improvement Reserve $11.7K
$38
$38
$38
$12
$12
$12
$50
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
A decrease of $34K related to the interest earned on the library debt
that is contributed to the operating fund each year. Note this amount
will continue to decline each year as the debt is paid off. Also the
proportion of discretionary reserve funds has decreased and that
has further reduced the interest allocation, originally at 40%,
whereas now the budget represents 35% of the annual debt interest
payment.
009 Exp - Growth
Reverse prior year's $1,184K one time contribution to the Growth
Reserve Fund (GRF) related to the 2016 phase in of the Fire
Increase for an additional crew in 2017. This is offset by $1,027K
increased contribution to the GRF representing the 2016
assessment growth consistent with the Council approved growth
policy.
$34
$34
$34
($157)
($157)
($157)
($123)
($1,015)
($1,015)
($1,015)
($1,015)
Service Level
011 Exp - Service Level
Eliminate the tax based contribution to the Downtown Improvement
Reserve $288K and Accessibility Reserve $232K as per Budget
Options Report CS 20-17 Attachment 1.
In addition the contribution to the GRF is reduced by $495K to offset
taxes and reduce the overall budgetary tax increase to 3.99%
Capital Impact
013 Exp - Capital Impact
Each year the Town adjusts the funding to the Maintenance
Reserve for the impact of inflation and new assets. As per the
Budget Target report CS 04-17, this year's increase represents
$352K for new and acquired assets and $728K for inflation. This
has been offset by a $287K transfer to the MIS budget for
technology related operating costs primarily annual software licence
fees. This results in a total annual capital maintenance envelope of
$18.9M.
TOWN OF WHITBY
99
$792
$792
$792
$792
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Budget Change Analysis
Division: Reserve and Reserve Fund Transfers
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
One-time Items
Prior Year Reversals
002 Rev - PY Non-recurring
Reversal of prior year's tax based funding in the amount of $413K
brought in from the LTFR and then transferred to the Building Permit
Revenue Reserve Fund (BPRF) to offset the 2016 BPRF shortfall.
Also given that there was a projected uncommitted balance in the
Employee Benefits Reserve the $112K reduction of funding for
retiree benefits was deferred from 2016 to 2017.
003 Exp - PY Non-recurring
Reversal of prior year's loan of $413K to the building BPRF as per
above. In addition reversal of prior year's decision to fund 11K less
than the annual $75K directed to support the facade grant program
given there was an $11K projected uncommitted balance in the
reserve and therefore $11K was deferred from 2016 to 2017.
$525
$525
($402)
($402)
Current Year
014 Rev - One-time Items
Tax based funding in the amount of $210K from the LTFR is brought
in and then transferred to the Building Permit Revenue Reserve
Fund (BPRF). This is being done as the BPRF does not have
adequate funding to offset the budgeted shortfall between building
permit revenues and the costs of building code enforcement. In
addition, as discussed in Animal Services section $10K of funding
from the LTFR to bridge the one time $10K shortfall in overtime
savings in Animal Services related to timing of organization
changes.
015 Exp - One time Items
The budget reflects that tax based funding in the amount of $210K
be loaned to the building BPRF to address this year's budgeted
shortfall of building permit revenues in comparison to the costs of
building code administration and enforcement. Note since the
decline in building permit activity and the depletion of the BPRF, the
Town has had to loan amounts each year since 2013 to the BPRF to
address each year's shortfall. The cumulative loan value is greater
than $2.3M including 2017's estimated shortfall.
($220)
($220)
$210
$210
$305
($192)
$113
$377
($560)
($183)
Decision Items:
Total Budget Change
TOWN OF WHITBY
100
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
2016
Budget
Budget
Change
($ in 000's)
2017
Budget
Request
Maintenance Reserve/Reserve Fund Transfers
Receipts due to Federal Gas Tax Reserve Fund
Contribution to Capital Maintenance Reserve
Growth Reserve Transfers
Contribution to Capital Growth Reserve Fund
Program Reserve/Reserve Fund Transfers
Draw from Reserves
Town-owned Property
Community Development Grants
Draw from Building Permit Reserve Fund
Draw from Employee Related Benefit Reserve Fund
Contribution to Election Reserve
Contribution to Mayor Community Development Reserve
Contribution to Parking Reserve Fund
Contribution to Marina Reserve Fund
Contribution to Building Permit Reserve Fund
Contribution to Accessibility Reserve
Contribution to Façade Grant Reserve
Contribution to Road Occupancy Reserve
Contribution to Downtown Improvement Reserve
Contribution to Arena Reserve
*
*
*
*
*
*
*
*
($3,710)
$18,064
$792
$14,354
$792
$4,333
($652)
$4,333
($652)
($10)
($110)
($413)
($282)
$77
$110
$116
$224
$413
$228
$64
$100
$282
$495
$1,294
Stabilization Reserve/Reserve Fund Transfers
Draw from Insurance Reserve Fund
One-time Reserve Transfers
Draw from One-Time Reserve Fund (LTFR) for:
Taxation
Central Public Library Internal Debt Payment
Animal Services
Reserve and Reserve Fund Transfers
Debt Related Transfers
Draw from Marina Reserve Fund to offset Marina debt payment
Draw from Library-2012 Development Charges for Library debt payment
Interfund Transfers
Interest returned to operating budget related to internal Library debt
Total Budgeted Transfers
$203
$146
$1
($2)
($7)
($203)
($228)
$11
$200
($282)
($161)
($4)
$4
($4)
$4
($135)
($79)
$135
($413)
($10)
$203
($627)
$328
($130)
($709)
$93
($839)
$93
($114)
$34
($114)
$18,397
$34
$438
($3,710)
$18,856
$15,146
$3,681
$3,681
($10)
($110)
($210)
($136)
$78
$110
$114
$217
$210
A
B
A
B
C
$75
$300
C
$495
$1,133
($79) D
($10)
($210) B
($299)
($37)
($709)
($746) D
($80)
($80)
$18,835
_____________________________________________________________________________________________________
TOWN OF WHITBY
101
Notes:
A - Estimated $60K in funds raised from the Mayor's Annual Golf Tournament and $50K in funds raised from the Mayor's
Fundraising Event are contributed to the Mayor's Community Development reserve and is anticipated to be used annually
to support lead causes or charities and other community initiatives that benefit Whitby residents. Funds are to be
disbursed by community grants as approved by the Grants Review Committee; therefore amounts offset each other.
B - The draw from the Building Permit reserve fund of $210 is offset by a matching contribution to the same reserve
funded by the one-time reserve (LTFR). This is required as the Building Permit reserve fund does not have the adequate
funding to offset the budgeted shortfall between building permit revenues and the costs of building code administration
and enforcement. The Building Permit reserve fund loan is forecasted to be $2,323K by the end of 2017. The repayment
of this loan will be factored in the 2017 Development Fee Review.
C - As part of the Budget Options Report (CS 20-17) the contributions to the Downtown Improvement Reserve and the
Accessibility Reserve were eliminated. In 2017, the Accessibility Reserve and the Downtown Improvement Reserve are
being collapsed into the Growth Reserve Fund (GRF) and Maintenance Reserve Fund as per council resolution # 99-17.
Programs and projects to support Accessibility and the Downtowns beyond 2017 will be considered for funding as part of
the annual capital budget prioritization process as per the Capital Budget Policy.
D - Relates to debt payments as shown on Internal Debt Payment Financials Summary. $788K relates to the Central
Library Facility and $37K relates to Piers 5 & 7 at the Whitby Marina. The debt relating to the Marina Clubhouse was fully
paid at the end of 2016.
* This report summarizes all draws from and contributions to Town Reserves. While the majority of these amounts are
recorded within Corporate Revenues and Expenses, transfers are also done within other Town departments/divisions as
summarized below.
2016
Budget
Budget
Change
($ in 000's)
Total Corporate Reserve and Reserve Fund Transfers
within Corporate Revenues and Expenses Section
Taxation Division
Internal Debt Payment Division
Reserve and Reserve Fund Transfers Division
outside Corporate Revenues and Expenses Section
Total Corporate Reserve and Reserve Fund Transfers
*
($135)
($918)
$18,938
$512
$18,397
$135
$93
($184)
$394
$438
2017
Budget
Request
$0
($825)
$18,754
$906
$18,835
_____________________________________________________________________________________________________
TOWN OF WHITBY
102
Projection of
($ in 000's)
Maintenance Reserve/Reserve Fund Transfers
Receipts due to Federal Gas Tax Reserve Fund
Contributions to Capital Maintenance Reserve
Growth Reserve Transfers
Contribution to Capital Growth Reserve Fund
Program Reserve/Reserve Fund Transfers
Draw from Reserves
Draw from Building Permit Reserve Fund
Draw from Prior Year County Town Carnival Surplus
Draw from Employee Related Benefit Reserve Fund
Contribution to Operating Surplus
Contribution to Election Reserve
Contribution to Mayor Community Development Reserve
Contribution to Town Property Reserve Fund
Contribution to Parking Reserve Fund
Contribution to Marina Reserve Fund
Contribution to Building Permit Reserve Fund
Contribution to Accessibility Reserve
Contribution to Façade Grant Reserve
Contribution to Road Occupancy Reserve
Contribution to Downtown Improvement Reserve
Contribution to Arena Reserve
Budgeted
Year End
Transfers**
Projection**
$254
($3,710)
$18,063
$254
$14,353
$2
$4,333
$2
$4,333
$143
$188
$158
$228
$64
$451
$282
$493
$29
$1,570
($4)
($4)
($327)
$203
($124)
Debt Related Transfers
Draw from Marina Reserve Fund
Draw from Library-2012 Development Charges
Budget
Interfund
$29
One-time Reserve Transfers
Draw from One-Time Reserve Fund (LTFR)
Contribution to One-Time Reserve Fund (LTFR)
2016
Transfers*
($162)
($203)
($9)
($282)
$2
$77
$140
Stabilization Reserve/Reserve Fund Transfers
Draw from Insurance Reserve Fund
2016
($167)
($460)
($627)
($3,710)
$18,317
$14,607
($3,710)
$18,064
$14,354
$4,335
$4,335
$4,333
$4,333
($162)
($203)
($9)
($282)
$2
$77
$140
$29
$143
$188
$158
$228
$64
$451
$282
$493
$1,599
($120)
($413)
($282)
$77
$110
$116
$224
$413
$228
$64
$100
$282
$495
$1,294
($4)
($4)
($4)
($4)
($327)
$203
($124)
($627)
($627)
($167)
($460)
($627)
($130)
($709)
($839)
___________________________________________________________________________________________________
TOWN OF WHITBY
103
Projection of
($ in 000's)
Interfund Transfers
Draw from Reserve Funds
Receipts due to Reserve Funds
Receipts due to Reserves
Expenses paid from Reserve Funds
Contribution to Reserve
Contribution to Reserve Funds
Contribution to Capital Fund
Contribution to Seniors Committee of Council Reserve Fund
2016
Budget
Interfund
Budgeted
Year End
Transfers*
Transfers**
Projection**
($1)
($1,920)
($369)
$1
$116
$1,879
($91)
$3
$20
$10
($284)
Contribution from Revenue Fund
Contribution from Revenue Fund
($68)
($8)
Total
2016
$1
($8)
$19,425
($92)
($1,920)
($369)
$1
$119
$1,879
$20
$10
($352)
($8)
($8)
$19,426
($114)
($114)
$18,397
Notes:
* Interfund Transfers include in-year transfers between various funds. These are required to ensure funds are
appropriately allocated to capital projects and to/from other reserves/reserve funds. Interfund transfers net to
zero.
** Projected Budgeted Transfers include variances from budget as a result of unplanned or unknown activities.
*** The Year End Projection is the sum of Interfund Transfers and Projected Budgeted Transfers.
Draws from reserves to support the Operating Budget are shown in brackets ( ).
Contributions to reserves from the Operating Budget are shown as positive values.
___________________________________________________________________________________________________
TOWN OF WHITBY
104
Grants
2017 Budget
Overview
The Town provides various grants to residents and community organizations in order to
promote a high quality of life, sustain our heritage and natural environment and foster a strong
sense of community identity. The Town’s grant program is comprised of three components: the
Mayor’s Community Development Fund; Municipal Grants to External Agencies; and the Town
Grant and Rebate Program
Town Grant and Rebate Programs
Elderly Pensioners’ Tax Grant
The Town of Whitby offers a $300 Tax Reduction Grant program to assist low income seniors
who live in Whitby and receive the Guaranteed Income Supplement provided under the Old
Age Security Act (Canada).
Low Income Disabled Tax Grant
The Town of Whitby offers a $300 Tax Reduction Grant program to assist low income disabled
homeowners who live in Whitby and receive the Ontario Disability Support Program provided
through the Ministry of Community and Social Services.
Heritage Tax Rebate Program
The Town of Whitby offers a 40 percent heritage property tax rebate for eligible heritage
properties (or portion of the property) for the Town and school board portions only.
Charity Rebates
In accordance with the Municipal Act, municipalities are required to provide eligible charities
with rebates of at least 40% of their property tax, unless a different percentage is prescribed by
the Minister of Finance.
Access Program
The Access Program provides funding for Town of Whitby recreation programs. Eligibility is
based on financial need, and applicants must be Whitby residents.
105
Grants | Overview and Analysis
Affordable Housing Tax Grant
Tax incentive led by the Region of Durham for affordable housing that has been
approved/matched for the Town portion.
Municipal Grants to External Agencies
Burn's Cemetery Ashburn Board
Grass cutting, ongoing filling of areas with soil and general maintenance of cemetery.
Brooklin Horticultural Society
Provides and maintains flower beds in the Downtown and at the Brooklin Horticultural Park at
the corner of Carnwith Drive and Montgomery Road, and at the public Butterfly Meadow
gardens at the entrance of the Lions Trail.
JCI Whitby
Whitby Santa Claus parade held the first Saturday in December.
Waterfront Regeneration Trust
Promotes waterfront trail, installation of signs, attract public and private investment for the
expansion, enhancement and promotion of the trail
Whitby Brass Band
Operation of brass band, honorariums for conductors of senior and junior band and librarian,
band room supplies, instrument repairs and minor uniform costs. Performances in Whitby
include concerts in Rotary Park, Heritage Day, Santa Claus parade.
Groveside Cemetery Board
Grant offsets operating costs associated with maintaining four cemeteries and a monument on
behalf of the Town of Whitby. (Mayor's Designate – Councillor Derrick Gleed)
106
Grants | Overview and Analysis
Whitby Arts Inc. (Station Gallery)
Non-profit art gallery and cultural center which offers a variety of exhibitions, child, youth, adult
and family art programs, classes, workshops, performances and special events. Additional
programming is being offered at the Brooklin Community Centre and Library in order to reach
an increased number of residents. For more information visit their webpage at:
whitbystationgallery.com.
Whitby Public Library
The Town of Whitby is the primary funding source for the library services and resources
provided at the Central Library and 2 branch locations. For more information visit their
webpage at: whitbylibrary.ca.
Mayor’s Community Development Fund (MCDF)
Funds raised from the Mayor's Annual Golf Tournament and Fundraiser Event are used to
support lead causes or charities and other community initiatives that benefit Whitby residents.
107
Operating Budget Summary
Grants
Division
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
($ in 000's)
Grants
Run Date: 17/03/17 2:32 P
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
$5,497
$172
$5,669
$172
$5,497
$172
$5,669
$172
Community Development Grants
Net Operating Budget
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
108
Operating Budget Summary
Grants
Financial Account Category
Run Date: 20/03/17 3:05 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Transfers from Reserves & Internal Recoveries
($110)
($110)
Total Revenues
($110)
($110)
Expenditures
Grants
Town Grant Programs
$169
Municipal Grants
$139
Groveside Cemetery
Station Gallery
$35
$46
$215
$46
$139
$3
$38
$3
$444
$11
$455
$11
Whitby Public Library
$4,819
$113
$4,932
$113
Total Grants
$5,606
$173
$5,779
$173
Total Expenditures
$5,606
$173
$5,779
$173
Net Operating Budget
$5,496
$173
$5,669
$173
TOWN OF WHITBY
109
Financial Summary
Division: Grants
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
$
Request
$1
$56
Projection
Revenues
Expenditures
Grants
Town Grant Programs
Access Program
$55
$55
Elderly Pensioners' Tax Grant
$54
$54
$54
$3
$3
$3
$26
$35
Low Income Disabled Tax Grant
Grants to Taxable Charities
$35
Heritage Tax Rebate Program
$22
Affordable Housing Tax Incent
$43
Total Town Grant Programs
$203
$169
Burns Presbyterian Cemetery
$1
$1
$1
JCI Whitby
$6
$6
$6
Waterfront Regeneration Trust
$3
$3
$3
$22
$2
$24
$43
$43
$46
$215
Municipal Grants
Whitby Brass Band
$18
$18
$18
Brooklin Horticultural Society
$3
$3
$3
Municipal Grants
$2
$33
$31
$31
$35
$35
$3
$38
$455
Total Municipal Grants
Groveside Cemetery
Station Gallery
$444
$444
$11
Whitby Public Library
$4,819
$4,819
$113
$4,932
Total Grants
$5,534
$5,498
$173
$5,671
Total Expenditures
$5,534
$5,498
$173
$5,671
Net Operating Budget
$5,534
$5,498
$173
$5,671
TOWN OF WHITBY
110
Budget Change Analysis
Division: Grants
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
The increase is to address inflationary pressures experienced by
the Station Gallery $11K and Whitby Library $118K and $2K for
other grants (as per report CS 77-16)
$131
$131
$131
$131
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
$6K increase due to the continued loss of library fine revenues and
a $2K increase for Heritage Tax Rebate Program to address
anticipated 2 additional properties based on experience.
$8
$8
$8
$8
$64
$64
$64
$64
($31)
($31)
($31)
($31)
Note: As discussed in the 2017 Budget Target Report (CS 04-17)
the budget does not inlcude additional requests of:
$26K for the Whitby Public Library to convert a part-time
communications coordinator to full time; and
$30K for the Station Gallery for staffing reorganization and
increased marketing
Service Level
011 Exp - Service Level
$43K for a tax incentive led by the Region for affordable housing per
PL127-09 that was approved by Council Resolution 330-09. $19K
funding pressure experienced by the Whitby Public Library as the
Provincial grant for internet connection was eliminated. Groveside
grant increase $1.7K beyond inflation to address extra costs
incurred to maintain grounds due to turf damage from pests and dry
conditions and treating mature trees for EAB as well as tree
planting.
Capital Impact
013 Exp - Capital Impact
Whitby Public Library hydro savings as a result of lighting retrofits,
building automation initiatives and use of LED lighting resulting in
efficiencies of $31K.
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
$172
TOWN OF WHITBY
111
$172
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Community Development Grants
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
$
Request
Projection
Revenues
Transfers from Reserves & Internal Recoveries
($152)
($110)
($110)
Total Revenues
($152)
($110)
($110)
Municipal Grants
$152
$110
$110
Total Grants
$152
$110
$110
$152
$110
$110
Expenditures
Grants
Total Expenditures
Net Operating Budget
The Mayor's Community Development Fund (MCDF) uses the funds raised from the Mayor's
Annual Golf Tournament and Fundraiser Event to support lead causes or charities and other community
initiatives that benefit Whitby residents. The Mayor's Annual Golf Tournament and Fundraiser Event
budget are shown within the Special Events section of the budget book.
The budget anticipates proceeds of $60K from the golf tournament and $50K from the fundraiser event
and that $110K in grants would be approved based on applications received and evaluated by the
Grants Review Committee.
TOWN OF WHITBY
112
Budget Change Analysis
Division: Community Development Grants
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
$0
Other Changes:
Annualization
$0
Growth
$0
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
TOWN OF WHITBY
113
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
This page has been left intentionally blank
114
Fire and Emergency Services
2017 Budget
Overview
Whitby Fire and Emergency Services is committed to providing the highest level of life safety
and property protection to residents, visitors, and businesses in our community.
Divisions:
Public Education and Media Relations
Fire Prevention and Inspections
Fire Suppression and Training
Public Education and Media Relations
Whitby Fire and Emergency Services strives to decrease fire incident rates through innovative
and relevant fire safety education, programming, and communication within our community.
Programs include:






Junior Fire Fighter Summer Program
Ever Alert Door to Door Fire Safety Education
Community Safety Day
Learn Not to Burn School Program
Fire Prevention Week
Arson Prevention Program for Children
Fire Prevention and Inspections
The Whitby Fire and Emergency Services assists residents and business owners with fire
prevention services in the following areas:






fire inspections and enforcement
landlord/tenant requirements
new building construction plans examination
fireworks and burn permits
fire investigations and prosecution
fire product recalls
Fire Suppression and Training
Whitby Fire and Emergency Services' Training Division develops, coordinates, and delivers
training for all Divisions. In addition, Fire suppression crews spend a portion of each shift
training on the skills required to work effectively as part of a team.
115
Fire and Emergency Services | Overview and Analysis
Training topics include: Defensive Driving, First Aid, CPR and Defibrillation, Survival Mayday
and Rapid Intervention, Hazardous Materials Response, Medical Emergency Tiered
Response, Vehicle Extrication, Land Based Water Rescue, Protective Clothing, Self Contained
Breathing Apparatus, Fire Streams, and Fire Suppression Techniques
Financial Analysis
Fire and Emergency Services Department’s 2017 budget increased by $2,574K




$2,223K for an additional fire suppression crew of 20 Firefighters, new Training
Officer and related training and operating expenses to address community needs
$385K of inflationary pressures on salaries, wages and benefits
$101K of net expenditures & efficiency initiatives including preventative maintenance
of the fire fleet $71K; $14K for the joint dispatch service contract with Oshawa and
Clarington; and $10K for the Wellness Initiative for fire personnel
($135K) in increased revenues in fees, recoveries and grants including charging
fees for responses to ruptured gas lines, hazardous material spills and false alarm
fees with new improved tracking mechanisms; and the use of a third party to
manage insurance recoveries from fire
116
Staff Complement Report - 2017
Dept.
Full-Time
Current
Part-Time
Current
- Administration
7.00
0.78
0.00
0.00
- Prevention
6.00
0.85
0.00
0.00
124.00
0.00
0.00
0.00
1
3.00
0.00
0.00
0.00
1
140.00
1.63
0.00
0.00
Division
Full-Time Part-Time
Proposed Proposed
Notes
Fire and Emergency Services
- Suppression
- Training
Fire and Emergency Services Total
Notes:
FTEs were adjusted to reflect changes throughout the year
(1) Includes 20 Fire Fighters and 1 Training Officer positions approved in year (FR 12-16)
TOWN OF WHITBY
117
Operating Budget Summary
Fire & Emergency Services
Division
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
$926
($35)
($ in 000's)
Fire Administration
Fire Suppression
Run Date: 17/03/17 2:23 P
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
$961
($35)
$14,535
$2,213
$16,748
$2,213
Fire Training
$382
$209
$591
$209
Fire Prevention
$782
($2)
$780
($2)
Fire Asset Management
$1,485
$188
$1,673
$188
Net Operating Budget
$18,145
$2,573
$20,718
$2,573
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
118
Operating Budget Summary
Fire & Emergency Services
Financial Account Category
Run Date: 20/03/17 3:10 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Grants
($4)
($2)
($6)
($2)
Program Revenues, Fees and Fines
($44)
($7)
($51)
($7)
Miscellaneous Revenue & External Recoveries
($54)
($126)
($180)
($126)
($102)
($135)
($237)
($135)
Total Revenues
Expenditures
Salaries, Wages & Benefits
$16,736
$2,477
$19,213
$2,477
Building Related Costs & Utilities
$262
$17
$279
$17
Vehicle & Equipment Maintenance and Fuel
$244
$140
$384
$140
Purchased Services and Supplies
$815
$45
$860
$45
Administrative Costs
$191
$30
$221
$30
Total Expenditures
$18,248
$2,709
$20,957
$2,709
Net Operating Budget
$18,146
$2,574
$20,720
$2,574
TOWN OF WHITBY
119
Financial Summary
Division: Fire Administration
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Miscellaneous Revenue & External Recoveries
($71)
($54)
($126)
($180)
Total Revenues
($71)
($54)
($126)
($180)
$999
$979
$1
$2
($2)
$12
$3
$9
Administrative Costs
$39
$32
$17
$49
Total Expenditures
$1,051
$1,016
$90
$1,106
Net Operating Budget
$980
$962
Expenditures
Salaries, Wages & Benefits
Building Related Costs & Utilities
Purchased Services and Supplies
$66
($36)
$1,045
$12
$926
The Fire Administration Division is involved in emergency and strategic planning, and is responsible for the
preparation of the capital and operating budgets. Administration staff also liaise with other Regional fire
departments, the Office of the Fire Marshal, Emergency Management Ontario and Town departments.
Clerical staff provide assistance to all Fire Department Divisions including the Office of the Fire Chief, Fire
Asset Management, Fire Prevention, Fire Suppression and Fire Training.
TOWN OF WHITBY
120
Budget Change Analysis
Division: Fire Administration
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements, including benefit costs for retired
firefighters.
$66
$66
$66
$66
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
$26K increased provincial recoveries based on previous
experience.
($26)
009 Exp - Growth
$7K increase for legal expenses relating to fire by-law enforcement
and $0.9K for mobile device costs in place of existing radios so that
they can be re-purposed for the new fire crew.
$17.1K decrease in expenses due to efficiency savings from 2%
budget reduction target.
($26)
($26)
($9)
($9)
($9)
($35)
Service Level
010 Rev - Service Level
$50K increased recoveries due to development of tracking
mechanisms that are currently not charged including: Responses to
ruptured gas lines; Responses to hazardous material spills; and
False alarm fees.
In addition $50K increased recovery managed by a third party
relating to responding to Fires as approved in Budget Option Report
CS 20-17 Attachment 1.
011 Exp - Service Level
$10K for Wellness Initiatives - approved in early 2016 based on
report to Council. $18K for increased conference and education as
part of succession planning initiative; $2.9K in operating supplies for
flags, preservation of historic materials and recognition events.
(Note: As part of the efficiencies identified in the $17.1K, 2% budget
reduction target above, conference and education was
subsequently reduced to $7.7K and operating supplies to $1.8K.)
($100)
($100)
($100)
$32
$32
$32
($68)
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
015 Exp - One time Items
Purchase of phones so that existing radios can be repurposed to the
additional crew
$2
$2
$2
$2
Decision Items:
Total Budget Change
($126)
TOWN OF WHITBY
121
$91
($35)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Fire Suppression
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Miscellaneous Revenue & External Recoveries
($25)
Total Revenues
($25)
Expenditures
Salaries, Wages & Benefits
$14,667
$14,532
$2,214
Administrative Costs
$2
$3
Total Expenditures
$14,669
$14,535
$2,213
$16,748
Net Operating Budget
$14,644
$14,535
$2,213
$16,748
($1)
$16,746
$2
The Fire Suppression Division mitigates emergency situations which are not limited to fires, but
include medical emergencies, motor vehicle accidents, hazardous materials incidents, carbon
monoxide responses, water rescues, false alarms and other public and environmental emergencies.
Our Dispatch services are contracted out to the City of Oshawa. The dispatching and communications
section are an intricate component of the Fire Suppression Division. All emergency responses
requiring the assistance of Whitby Fire & Emergency Services are received and dispatched through
Oshawa Fire Dispatch Division. Dispatch staff receive emergency calls from the public and dispatch
Whitby Fire & Emergency through the radio system.
Our Radio system is a regional system involving stakeholders from all of the Fire Departments in the
Region, Municipal Public Works as well as the Durham Regional Police Services. Through the regional
radio system, staff are able to communicate with interoperability allowing for the effective, efficient and
safe mitigation of emergency situations.
TOWN OF WHITBY
122
Budget Change Analysis
Division: Fire Suppression
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$263
$263
$263
$263
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
$1.9 million related to personnel costs for additional 20 firefighters
in 2017 including associated overtime and $70K incremental cost of
4 additional captains for the new crew. In addition based on
previous experience additional overtime of $258K is required.
$2,272
$2,272
$2,272
$2,272
Service Level
011 Exp - Service Level
Due to the additional crew it is estimated that $210K in overtime
savings will be realized as there will be 1 extra person on duty at all
times above the minimum staffing of 4 people per truck providing a
buffer of 1 person before having to call in overtime. Plus $0.7K of
savings in training costs related to Captains training now completed
in-house vs Fire College.
($211)
($211)
($211)
($211)
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
015 Exp - One time Items
The new fire crew cost includes $121K for the Rank Adjustment that
will occur in 2018. This has been offset by $10K in one time costs to
backfill 2 seconded fire fighters as required for training of new crew.
($111)
($111)
($111)
($111)
Decision Items:
Total Budget Change
$2,213
TOWN OF WHITBY
123
$2,213
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Fire Training
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($5)
Total Revenues
($5)
Expenditures
Salaries, Wages & Benefits
$349
$301
Building Related Costs & Utilities
$3
$3
Vehicle & Equipment Maintenance and Fuel
$5
Purchased Services and Supplies
$8
$182
$483
$3
$8
$12
$20
Administrative Costs
$85
$71
$14
$85
Total Expenditures
$450
$383
$208
$591
Net Operating Budget
$445
$383
$208
$591
The Fire Training Division provides instruction, to firefighters to afford the necessary skill sets to
safely and efficiently mitigate emergency situations. Firefighters are trained to meet the standards of
the National Fire Protection Association (NFPA) standards adopted by the Ontario Fire College
through the Ontario Fire Marshall & Emergency Management. Suppression personnel are trained on
topics including: incident command, first aid/CPR/defibrillation, defensive driving, survival mayday &
rapid intervention, hazardous materials, medical emergency tiered response, vehicle extrication, water
rescue, self contained breathing apparatus, fire streams, fire suppression techniques, leadership and
communications.
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124
Budget Change Analysis
Division: Fire Training
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$23
$23
$23
$23
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
$144.6K for an additional Training Officer in October 2016 per
Council Resolution #521-16 and $12.4K for increased
administrative costs of training materials and programs related to
the additional fire crew. Cost reductions/efficiencies of $7K were
identified as part of the 2% budget target reduction.
$150
$150
$150
$150
Service Level
011 Exp - Service Level
Honorariums for 4 new water rescue techs.
$3
$3
$3
$3
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
015 Exp - One time Items
One time training costs of the new training officer and the new crew,
including instructors and the cost of water rescue and live fire
training facilities. $32.7K
$33
$33
$33
$33
$209
$209
Decision Items:
Total Budget Change
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125
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Fire Prevention
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Grants
($6)
($4)
($2)
($6)
Program Revenues, Fees and Fines
($49)
($44)
($7)
($51)
Total Revenues
($55)
($48)
($9)
($57)
$785
$788
$11
$799
Expenditures
Salaries, Wages & Benefits
Vehicle & Equipment Maintenance and Fuel
$5
Purchased Services and Supplies
$9
$10
Administrative Costs
$32
$31
Total Expenditures
$831
$829
Net Operating Budget
$776
$781
$10
($2)
$9
$29
$838
$781
Whitby Fire and Emergency Services is committed to the preservation of life and property by assisting
residents and business owners with fire prevention services and conducting fire inspections of existing
buildings to ensure compliance with the Ontario Fire Code. The Fire Prevention Division works closely
with the Town Building Department to ensure fire safety systems in new buildings are in compliance with the
Ontario Building Code. The Division also strives to decrease fire incident rates through innovative and
relevant fire safety education, programming and communication within our community.
TOWN OF WHITBY
126
Budget Change Analysis
Division: Fire Prevention
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
$7K increase due to anticipated Junior Fire Fighter Camp Revenue
fee increase.
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
($7)
($7)
($7)
$12
$12
$12
$5
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
An additional $2.2K for HRDC summer student grant funding based
on 2016 actual amounts.
009 Exp - Growth
$4.6K of budget savings identified as part of 2% budget reduction
target, offsetting increased expenses of $1.3K for cell phone
expense as existing radios will be re-purposed to the new crew.
($2)
($2)
($2)
($3)
($3)
($3)
($5)
Service Level
$0
011 Exp - Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of the prior year's one time training cost increase of $1.7K
for MMAH Fire Protection and Exam
($2)
($2)
$1
$1
($1)
($1)
$8
($1)
Current Year
015 Exp - One time Items
One time building code courses required due to change in staff.
Decision Items:
Total Budget Change
($9)
TOWN OF WHITBY
127
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Fire Asset Management
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Miscellaneous Revenue & External Recoveries
($25)
Total Revenues
($25)
Expenditures
Salaries, Wages & Benefits
$128
$137
$2
$139
Building Related Costs & Utilities
$267
$257
$19
$276
Vehicle & Equipment Maintenance and Fuel
$392
$244
$140
$384
Purchased Services and Supplies
$819
$794
$24
$818
Administrative Costs
$54
$54
$3
$57
Total Expenditures
$1,660
$1,486
$188
$1,674
Net Operating Budget
$1,635
$1,486
$188
$1,674
The Fire Asset Management Division is responsible for the care and maintenance of the five (5) fire
stations. This includes looking after the maintenance of the buildings and properties, as well as the equipment
and furniture within these structures.
The Division is also responsible for the fleet and the equipment on these vehicles, up to and including vehicle
and equipment maintenance and repairs, writing specifications for new apparatus and equipment and annual
inspections of equipment as required by legislation.
TOWN OF WHITBY
128
Budget Change Analysis
Division: Fire Asset Management
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $3K and assumed inflationary adjustments
for other expenditures including utilities for all fire halls $18K and
$14K for the joint dispatch service contract with Oshawa and
Clarington and $2K related to uniforms which is impacted by the
value the US dollar.
$40
$40
$40
$40
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
Vehicle operating costs due to new crew $42K plus additional $9.1K
for increased fuel consumption of existing fleet . In addition $7.5K
increased cost of uniform replacement due to staff turnover and
$3.6K related to the new crew for station wear.
$63
$63
$63
$63
$71
$71
$71
$71
$16
$16
$16
$16
$2
$2
Service Level
011 Exp - Service Level
Based on report to council increased preventative maintenance of
the fire fleet to reduce out of service and reliance on mutual aid
$70.7K for parts, repairs and maintenance.
Capital Impact
013 Exp - Capital Impact
$10.2K in vehicle operating costs related to 2017 growth related
capital projects
20171404 - utility vehicle, 20130902- FPO vehicle, 20150901- FPO
vehicle. In addition $6.1K related to lifecycle replacement of
batteries in radios.
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of the prior year's one time expense of $7.5K for uniforms
for 5 new recruits.This is offset by an increase in radio maintenance
costs of $9.5K due to the fall 2016 start date of the contract.
Current Year
015 Exp - One time Items
Uniform replacement of new crew not required in 2017 $3.6K
($4)
($4)
($2)
($2)
Decision Items:
Total Budget Change
$188
TOWN OF WHITBY
129
$188
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
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130
Planning and Development
2017 Budget
Overview
The Planning and Development Department assists Town Council and members of the public
in matters related to land use planning. Land use planning affects almost every aspect of life
in the Town. It helps determine how our community should be shaped, where homes and
businesses should be built, where parks and schools should be located, and where and how
other essential services should be provided. The Department also provides a coordinating role
and the administrative support for seven (7) Committees of Council. They are: The
Committee of Adjustment, Accessibility, Whitby Heritage, LACAC, Sustainability, Downtown
Whitby and Downtown Brooklin.
Divisions:
Sustainability, Heritage, Downtowns and Community Development
Planning Administration
Long Range Planning and Strategic Design
Development Control, Design Technical Services
Building Services
Sustainability, Heritage, Downtowns and Community
Development
This Division is responsible for:








Corporate and community-focused sustainability plans and initiatives including those
related to climate change and energy management
Heritage planning
Revitalization in the downtown areas
Strategic Plans and Community Improvement Plans for the downtown areas
Façade Improvement Grant Program
Heritage Tax Rebate Program, property designations
Advertising and promotional opportunities for downtowns, including Experience Our
Downtowns magazine
Earth Hour, Doors Open, Downtown Spring Clean Up, Harvest Festival, Heritage Day,
Christmas in the Village, Whitby Christmas Tree Lighting
Planning Administration
This Division is responsible for:


Mapping, technical and clerical services
Property and application database
131
Planning and Development | Overview and Analysis




Accessibility planning
Zoning by-law maintenance, administration and special studies
Committee of Adjustment, minor variance applications
Accessibility Advisory Committee
Long Range Planning and Strategic Design
This Division is responsible for:



Maintenance, review, and update of the Official Plan and Secondary Plans
Review of Provincial and Regional land use policy directives and legislation
Evaluation and formulation of planning policy, planning research, data collection and
analysis, special studies and monitoring
Development Control, Design and Technical Services
This Division is responsible for:






Pre-consultation meetings
The review and processing of development applications including plans of subdivision,
plans of condominium, zoning amendments, site plans, part lot control, sign by-law
applications and land division comments in accordance with the Planning Act
The preparation of development agreements and the securing of all conditions of
approval
The preparation and review of urban design guidelines
The preparation and implementation of landscape guidelines for subdivision and site
plan applications
Architectural review
Building Services Division
This Division is responsible for:





Enforcing Ontario Building Code requirements, as mandated under the Building Code
Act
Processes building permit applications
Issues building permits
Performs building inspections
Ensures all buildings conform to the Ontario Building Code, with regards to minimum
standards for health, safety, accessibility, structural integrity and energy efficiency
132
Planning and Development | Overview and Analysis
Financial Analysis
The department’s 2017 annual budget has a net change of $12K resulting from:



($396K) of increased net revenue resulting from anticipated growth in planning fees and
building permit revenue due to West Whitby and infill growth and 2.5% user fee
increase as recommended in the Development Fee Review Study $203K net reduction in the draw from the Building Permit Reserve Fund resulting from
the increased revenue net of inflationary and growth expenditures funded from the
Reserve Fund $181K of increased operating expenses net of efficiencies including $114K of
inflationary pressures on remuneration and benefits; net costs after recoveries for a
Temporary Energy Officer and annualization of the part time Marketing and Events
Program assistant; and expenses required to support the revenue growth
133
Staff Complement Report - 2017
Dept.
Full-Time
Current
Part-Time
Current
- Administration
2.00
0.00
0.00
0.00
- Development Control, Design & Technical Services
9.00
0.00
0.00
0.00
- Sustainability, Heritage, Downtowns and
Community Development
5.00
1.31
0.00
0.00
- Long Range Planning
4.00
0.31
0.00
0.00
- Planning Administration
11.00
0.00
0.00
0.00
- Building Services
14.00
0.35
0.00
0.00
45.00
1.97
0.00
0.00
Division
Full-Time Part-Time
Proposed Proposed
Notes
Planning and Development
Planning and Development Total
Notes:
(1) Includes a summer student position offset by vacancy savings required to fund position
TOWN OF WHITBY
134
1
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135
Operating Budget Summary
Planning and Development
Division
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
($ in 000's)
Planning Administration
Run Date: 17/03/17 2:25 P
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
$1,271
$21
$1,292
$21
Sustainability, Heritage, Downtowns & Community Deve
$710
$48
$758
$48
Long Range Planning and Strategic Design
$506
$13
$519
$13
Development Control, Design and Technical Services
Building Services
Net Operating Budget
$55
($697)
$1,845
($78)
($23)
($78)
($17)
($714)
($17)
($13)
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
136
$1,832
($13)
Operating Budget Summary
Planning and Development
Financial Account Category
Run Date: 20/03/17 3:50 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Grants
Program Revenues, Fees and Fines
($7)
$3
($4)
$3
($2,640)
($398)
($3,038)
($398)
($40)
($40)
($40)
Miscellaneous Revenue & External Recoveries
Transfers from Reserves & Internal Recoveries
Total Revenues
($413)
$203
($210)
$203
($3,060)
($232)
($3,292)
($232)
$4,595
$200
$4,795
$200
Expenditures
Salaries, Wages & Benefits
Vehicle & Equipment Maintenance and Fuel
$12
$7
$19
$7
Purchased Services and Supplies
$68
($3)
$65
($3)
Administrative Costs
$229
Grants
$13
$242
$13
$4
$4
$4
Total Expenditures
$4,904
$221
$5,125
$221
Net Operating Budget
$1,844
($11)
$1,833
($11)
TOWN OF WHITBY
137
Financial Summary
Division: Planning Administration
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($57)
($60)
($1)
($61)
Total Revenues
($57)
($60)
($1)
($61)
Expenditures
Salaries, Wages & Benefits
$1,177
Purchased Services and Supplies
$1,262
$30
$5
($5)
($3)
$1,292
Administrative Costs
$58
$64
Total Expenditures
$1,235
$1,331
$22
$1,353
Net Operating Budget
$1,178
$1,271
$21
$1,292
Planning Administration is responsible for:
Mapping, technical and clerical services
Property and application database
Accessibility planning
Zoning by-law maintenance, administration and special studies
Committee of Adjustment, minor variance applications
Accessibility Advisory Committee
TOWN OF WHITBY
138
$61
Budget Change Analysis
Division: Planning Administration
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Approved 2.5% user fee increases as recommended in the
Development Fee Review Study $1.5K.
($1)
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
($1)
($1)
$28
$28
$28
$27
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
$5K savings from a reduced requirement for Professional or
Consulting Fees based on in-house design capabilities. $2.5k of
additional savings identified as part of the 2% budget reduction
target.
($8)
($8)
($8)
($8)
$2
$2
$2
$2
Service Level
010 Rev - Service Level
Reduced revenue due to the availability of by-laws online $0.2K.
011 Exp - Service Level
Based on history required overtime is ongoing due to annual AODA
training particularly for PT/seasonal staff and after hours meetings
$2.5K
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
($1)
TOWN OF WHITBY
139
$22
$21
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Sustainability, Heritage, Downtowns & Community Development
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Grants
($6)
Miscellaneous Revenue & External Recoveries
($19)
Total Revenues
($19)
($6)
$2
($4)
($40)
($40)
($38)
($44)
Expenditures
Salaries, Wages & Benefits
$614
$597
$71
$668
Purchased Services and Supplies
$42
$42
$1
$43
Administrative Costs
$74
$78
$10
$88
$4
$4
Grants
$9
Total Expenditures
$739
$717
$86
$803
Net Operating Budget
$720
$711
$48
$759
The focus of the Sustainability, Heritage, Downtowns and Community Development Division is:
to promote sustainability within the corporation and community, including climate change mitigation and
adaptation, and energy conservation management in the corporation and community
to establish vibrant and safe downtowns in the Town of Whitby
to promote a prosperous and diversified economy
to preserve and advance Whitby's heritage and cultural resources
The responsibilities of the Sustainability, Heritage, Downtowns and Community Development Division include:
Sustainability for the Town of Whitby
Urban renewal and revitalization in the downtown areas
Heritage Planning for the Town of Whitby
Liaising with Advisory Committees including: Whitby's Downtown Steering Committees, LACAC Heritage
Whitby, Whitby Sustainability Advisory Committee, Doors Open Whitby Committee
Incentive Programs: Façade Improvement Grant Program, Heritage Tax Rebate Program
Advertising and promoting opportunities for downtown business advertising, including Experience Our
Downtowns magazine
Coordinating downtown community events and sustainability related events
TOWN OF WHITBY
140
Budget Change Analysis
Division: Sustainability, Heritage, Downtowns & Community Development
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$16
$16
$16
$16
$7
$7
$7
$7
Other Changes:
Annualization
005 Exp - Annualization
Personnel related costs for part time Marketing and Events Program
Assistant position approved in 2016
Growth
008 Rev - Growth
Reduced funding received from Federal Grant Program
009 Exp - Growth
Reduced administrative cost requirements $0.5K and Downtown
Development advertising $3.2K identified as part of 2% budget
reduction target.
$2
$2
$2
($4)
($4)
($4)
($2)
Service Level
010 Rev - Service Level
Recovery related to Farmer's market advertising $2K
011 Exp - Service Level
Personnel cost increases including $2.1K related to 2 additional
weeks of summer student positions; $4.6K increased education and
training requirements; $5K for public education at Town events for
Downtown Advisory Committees; $1K for Quest membership
($2)
($2)
($2)
$13
$13
$13
$11
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's one time costs including $4K for interpretive
panels costs for 2 locations (Lynde House, Pump House), $1.6K for
education plans, offset by one time reduction of 0.3K for
sustainability public education workplans.
($5)
($5)
Current Year
014 Rev - One-time Items
Represents the recovery of a Temporary Energy Officer (80% of
wages and 50% of seminars).
($38)
015 Exp - One time Items
Personnel and education costs related to the approved Temporary
Energy Officer $48.5K; $0.5K for LACAC to update/refresh materials;
supplies for events; $4K to Region for Durham Community Energy
Plan as approved by Council; and 4.6K for interpretive panels for 2
properties - Spencer and Lynde House
($38)
$58
$58
($38)
$53
$15
($38)
$85
$47
Decision Items:
Total Budget Change
TOWN OF WHITBY
141
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Long Range Planning and Strategic Design
Financial Account Category
($ in 000's)
Note: Numbers may not add due to rounding.
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Expenditures
Salaries, Wages & Benefits
$496
$496
$10
Administrative Costs
$19
$10
$4
$14
Total Expenditures
$515
$506
$14
$520
Net Operating Budget
$515
$506
$14
$520
$506
Long Range Planning and Strategic Design is responsible for:
Maintenance, review, and update of the Official Plan and Secondary Plans
Review of Provincial and Regional land use policy directives and legislation
Evaluation and formulation of planning policy, planning research, data collection and analysis, special
studies and monitoring
TOWN OF WHITBY
142
Budget Change Analysis
Division: Long Range Planning and Strategic Design
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$10
$10
$10
$10
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
$0.3K relating to municipalities no longer eligible for provincial
summer student grant program.
009 Exp - Growth
Increased training requirements $0.4K
$0
$0
$0
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
015 Exp - One time Items
$3K advertising related to the Brooklin Secondary plan and OP
review
$3
$3
$3
$3
$13
$13
Decision Items:
Total Budget Change
TOWN OF WHITBY
143
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Development Control, Design and Technical Services
Financial Account Category
($ in 000's)
Note: Numbers may not add due to rounding.
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($1,023)
Miscellaneous Revenue & External Recoveries
($918)
($104)
($1,022)
($918)
($104)
($1,022)
($26)
($1,049)
Total Revenues
Expenditures
Salaries, Wages & Benefits
$907
Purchased Services and Supplies
$957
$30
$987
$27
Administrative Costs
$12
Total Expenditures
$946
Net Operating Budget
($103)
$15
$972
$54
($2)
$28
($76)
$13
$1,000
($22)
Development Control, Design and Technical Services is responsible for:
Pre-consultation meetings
The review and processing of development applications including plans of subdivision, plans of
condominium, zoning amendments, site plans, part lot control, sign by-law applications and land division
comments in accordance with the Planning Act
The preparation of development agreements and the securing of all conditions of approval
The preparation and review of urban design guidelines
The preparation and implementation of landscape guidelines for subdivision and site plan applications
Architectural review.
TOWN OF WHITBY
144
Budget Change Analysis
Division: Development Control, Design and Technical Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Approved 2.5% user fee increases as recommended in the
Development Fee Review Study $22.6K.
($23)
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
($23)
($23)
$20
$20
$20
($3)
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Increased planning fees anticipated with both growth planned for
West Whitby and infill growth. The $1M annual budget for planning
fees is considered an ongoing and sustainable level of activity in the
near term.
009 Exp - Growth
Increased overtime to support development application process
associated with planning fee revenue increase $10K offset by $1.3K
efficiencies identified with 2% budget reduction target.
($298)
($298)
($298)
$9
$9
$9
($289)
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
002 Rev - PY Non-recurring
Reversal of prior year's one time planning fee increase due to
anticipated development applications.
$217
003 Exp - PY Non-recurring
Reversal of prior year's one time increase in education plan costs to
enable more staff to attend the OPPI conference which was located
in Hamilton in 2016 and within commuting distance
$217
($2)
($2)
Current Year
$217
($2)
$215
Decision Items:
Total Budget Change
($104)
TOWN OF WHITBY
145
$27
($77)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Building Services
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($2,053)
Transfers from Reserves & Internal Recoveries
$158
($1,663)
($413)
($292)
$203
($1,955)
($210)
($1,895)
($2,076)
($89)
($2,165)
$1,100
$1,283
$60
$1,343
Vehicle & Equipment Maintenance and Fuel
$10
$12
$7
$19
Purchased Services and Supplies
$40
$21
$1
$22
Administrative Costs
$47
$62
$5
$67
Total Expenditures
$1,197
$1,378
$73
$1,451
Total Revenues
Expenditures
Salaries, Wages & Benefits
Net Operating Budget
($698)
($698)
($16)
($714)
Building Services Division is responsible for:
Enforcing the Ontario Building Code, as mandated under the Building Code Act
Processing building permit applications
Issuing building permits
Performing building inspections
Ensuring all buildings conform to the Ontario Building Code, with regards to minimum standards for
health, safety, accessibility, structural integrity and energy efficiency
TOWN OF WHITBY
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Budget Change Analysis
Division: Building Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Approved 2.5% user fee increases as recommended in the
Development Fee Review Study $41.8K. Also includes $14.7K
additional draw from Building Permit Revenue Reserve to address
corporate inflationary pressures in areas outside of Building
Services whose activities support the Building Permit process and
therefore are to be funded by the Building Permit Fees.
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
($56)
($56)
($56)
$40
$40
$40
($16)
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
$250K increase in building permit revenues due to anticipated
growth. This additional revenue enables the draw from the Building
Permit Reserve Fund to be reduced by $229K due to $21K in
additional growth expenditures net of the revenue. In addition
$0.3K reduction relating to municipalities no longer eligible for
provincial summer student grant program.
009 Exp - Growth
Increased overtime $20K based on previous experience and $1K
increase in legal fees related to illegal construction activity
enforcement
($21)
($21)
($21)
$21
$21
$21
$0
Service Level
010 Rev - Service Level
Increased draw from Building Permit Reserve Fund to offset the
costs identified below
($3)
011 Exp - Service Level
Increased membership required by Ministry of Housing $1.1K and
$2K for increased public education at Town events
($3)
($3)
$3
$3
$3
$0
Capital Impact
012 Rev - Capital Impact
Increased draw from Building Permit Reserve Fund to offset the
costs identified below
($9)
013 Exp - Capital Impact
Operating Costs related to additional vehicles planned in 2017
capital growth budget (83178401 and 8317402) From Request# PWS-JC-2017-0101 - Growth Vehicles - Building Department
($9)
($9)
$9
$9
$9
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
($89)
TOWN OF WHITBY
147
$73
($16)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
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148
Special Events
2017 Budget
Overview
Community and Marketing Services Special Events
The Special Events, Tourism and Culture Section in the Community and Marketing Services
Department is responsible for the organization and implementation of special events and
tourism activities. Some activities are recurring annual events or projects, such as the
Communities in Bloom Program. Some of the events and projects are organized in
conjunction with appointed Committees of Council, and usually involve multiple departments,
agencies, volunteers and community groups. Events include: Volunteer Appreciation, Earth
Day, Music in the Park, Culture in the Square, Movies in the Park, Harbour Day, Canada
Day/County Town Carnival, New Year’s Eve Free Skate, and Whitby In Bloom.
Planning and Development Department Special Events
The Sustainability, Heritage, Downtowns and Community Development Division of the
Planning and Development Department is responsible for planning, co-coordinating and
supporting downtown, heritage, and sustainability related events and various promotional and
community engagement activities. Events include: Heritage Day, Harvest Festival, Christmas
in the Village, Whitby’s Annual Christmas Tree Lighting, Doors Open Whitby, ArtFest, Earth
Hour and Downtown Whitby Spring Clean Up.
Some key components for all Town of Whitby Events include: event planning;
coordinating/contracting; sourcing EMS and Police Services; entertainment; media advertising;
sponsorship generation; volunteer recruitment/management; risk assessment/management;
budget preparation/management and road closures.
Financial Analysis
The 2017 Special Events budget has decreased by ($38K) as a result of the following:
 ($50K) in net efficiencies identified including merging the Harbour Day and Canada Day
celebrations, increased cost recoveries from event organizers of the Food Truck Frenzy
and Rib Fest events and reduction of costs related to Harvest Day based on previous
year’s experience
 $5K in inflationary adjustments on the direct salaries, wages and benefit expenditures
required to support the events
 $7K in other cost pressures including the need for police to support traffic crossing at
the Canada Day event and increased supplies and advertising for the New Years Eve
event.
149
Operating Budget Summary
Special Events
Division
Run Date: 17/03/17 2:36 P
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
$238
($25)
($ in 000's)
Community and Marketing Special Events
$263
($25)
Planning and Development Special Events
$102
($12)
$90
($12)
Net Operating Budget
$365
($37)
$328
($37)
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
150
Operating Budget Summary
Special Events
Financial Account Category
Run Date: 20/03/17 4:09 PM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Grants
($12)
Program Revenues, Fees and Fines
($52)
($12)
$3
($49)
$3
Miscellaneous Revenue & External Recoveries
($213)
($8)
($221)
($8)
Total Revenues
($277)
($5)
($282)
($5)
Salaries, Wages & Benefits
$222
($6)
$216
($6)
Purchased Services and Supplies
$260
($24)
$236
($24)
$50
($3)
$47
($3)
Expenditures
Administrative Costs
Transfers to Reserves and Internal Transfers
$110
Total Expenditures
$642
($33)
$609
($33)
Net Operating Budget
$365
($38)
$327
($38)
TOWN OF WHITBY
151
$110
Financial Summary
Division: Community and Marketing Special Events
Financial Account Category
($ in 000's)
Note: Numbers may not add due to rounding.
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Grants
($17)
($12)
Program Revenues, Fees and Fines
($62)
($44)
Miscellaneous Revenue & External Recoveries
($237)
($208)
($8)
($216)
Transfers from Reserves & Internal Recoveries
($9)
($325)
($264)
($5)
($269)
Salaries, Wages & Benefits
$216
$197
($5)
$192
Purchased Services and Supplies
$212
$196
($13)
$183
$22
$23
($2)
$21
Transfers to Reserves and Internal Transfers
$143
$110
Total Expenditures
$593
$526
($20)
$506
Net Operating Budget
$268
$262
($25)
$237
Total Revenues
($12)
$3
($41)
Expenditures
Administrative Costs
$110
The Special Events, Tourism and Culture Division within the Community and Services Department is
responsible for the organization and implementation of community events and tourism initiatives. Events are
implemented annually in partnership with Committees of Council and, or community groups and
organisations, with the support of multiple Town of Whitby Departments.
TOWN OF WHITBY
152
Budget Change Analysis
Division: Community and Marketing Special Events
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Elimination of donation budget in County Town Carnival Committee
Budget.
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$4
$4
$4
$4
$4
$4
$8
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Includes overall increased sponsorship revenues of $4.5K related to
Earth Day and Harbour Days; offset by $3.9K loss of donation for
Music in the Park program and $0.3K reduction relating to
municipalities no longer eligible for provincial summer student grant
program. $8.1K of recoveries of Town Costs from the event
organizers of the Food Truck Frenzy and Rib Fest events were
identified as part of the 2% budget reduction target.
009 Exp - Growth
Reduced requirements including removal of prior year's provision
for insurance premium $2.9K; support for Ribfest Event reduced
$6.4K and support for Food Truck Frenzy $2.6K based on previous
experience; Communities in Bloom reduction as participation at
National Level is not planned $2.5K; reduced advertising for Music
in the Park $0.4K. An additional $15K of efficiencies identified with
the combining of the Harbour Day and Canada Day events.
($8)
($8)
($8)
($30)
($30)
($30)
($38)
Service Level
011 Exp - Service Level
Includes $3.3K for County Town/Canada Day event with the need
for police due to safety concerns at the traffic crossing at Victoria
Street; $2.1K for increased supplies and advertising of New Years
Eve event.
$5
$5
$5
$5
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
($4)
TOWN OF WHITBY
153
($21)
($25)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Planning and Development Special Events
Financial Account Category
($ in 000's)
Note: Numbers may not add due to rounding.
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($12)
($8)
($4)
($5)
($16)
($13)
($1)
($14)
Salaries, Wages & Benefits
$25
$25
($1)
$24
Purchased Services and Supplies
$43
$64
($11)
$53
Administrative Costs
$23
$27
($1)
$26
Miscellaneous Revenue & External Recoveries
Total Revenues
($1)
($9)
($5)
Expenditures
Transfers to Reserves and Internal Transfers
$2
Total Expenditures
$93
$116
($13)
$103
Net Operating Budget
$77
$103
($14)
$89
The Sustainability, Heritage, Downtowns and Community Development Division of the Planning Department is
responsible for co-coordination of the following free events with community participants:
Fall Events:
Brooklin Harvest Festival– Attendance estimates 5,000-7,000. Held in September and brings together
community groups, businesses and residents, showcasing what the community has to offer.
Whitby Heritage Day – Attendance estimates 13,000-15,000+. Held in September and encourages the
promotion and preservation of the Town’s significant historic, architectural, natural and scenic heritage.
Includes heritage displays, wagon tours, food festival, farmers’ market, local entertainment, kids’ games,
crafts and heritage activities.
Winter/Christmas Events:
Brooklin Christmas in the Village– Attendance estimates 3,000-5,000. Held on the last Friday evening in
November; Olde Time Christmas includes Santa, reindeer, entertainment, horse drawn wagon rides, free hot
chocolate and treats, seasonal crafts and activities.
Whitby’s Christmas Tree Lighting– Attendance estimates 2,000+. Held on the first Friday evening in
December. Annual tree lighting. Caroling, holiday displays, free activities, hot chocolate and cookies.
Heritage Cultural and Sustainability Events:
Doors Open Whitby – Attendance estimates 3,000-4,000. Doors Open is a province-wide celebration of
community heritage, designed to create access, awareness and excitement about heritage. The Doors Open
Program provides residents and visitors with a unique opportunity to explore some of Whitby’s rich history.
ArtFest – Held at Grass Park in Brooklin, on the 3rd Saturday in July showcasing local artists.
Earth Hour – Residents and businesses are encouraged to turn off their lights, power down and unplug any
unnecessary electronic equipment from 8:30pm to 9:30pm on the last Saturday in March.
Downton Whitby Spring Clean Up– Held on the last weekend of Earth Week, a joint event between
Downtown Whitby Development Steering Committee and Whitby Sustainability Advisory Committee, with
residents and business to clean up public spaces in Downtown Whitby.
TOWN OF WHITBY
154
Budget Change Analysis
Division: Planning and Development Special Events
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Incremental revenue generated by sponsorship program
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
($1)
($1)
($1)
$1
$1
$1
$0
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Reduced donation and participant revenue at Harvest Festival and
Christmas in the village $2.3K offset by increased sponsorship for
Heritage Day $1K and donations for Doors Open event $1K.
009 Exp - Growth
Increased supplies required for Doors Open Event $1K offset by
reductions of supplies and advertising required for Harvest Day
$3K.
$0
($2)
($2)
($2)
($2)
($11)
($11)
($11)
($11)
Service Level
011 Exp - Service Level
Reduced cost of previous year's estimated budget required for
Harvest Day's move to Baldwin Street based on 2016 actual
experience $12.3K primarily related to performers and security
requirements; offset by $0.6K for new Downtown Whitby Spring
Clean Up Event; $1K increase for Christmas in the Village related to
performers; and shift of $0.6K from Heritage Day to Doors Open
related to insurance coverage.
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's one time cost for printing of new Doors Open
event signs.
($1)
($1)
$1
$1
Current Year
015 Exp - One time Items
One time cost for design and printing of brochures and new street
signs for the Doors Open Event.
$0
Decision Items:
Total Budget Change
($1)
TOWN OF WHITBY
155
($12)
($13)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
2016
Year End
Projection
($ in 000's)
Community and Marketing Special Events
Blues Fest
Revenues
Expenditures
Total Blues Fest
Brooklin Spring Fair
Communities in Bloom
Revenues
Expenditures
Budget
Change
2017
Budget
Request
*
*
Total Communities in Bloom
Movie in the Park
Revenues
Expenditures
Total Movie in the Park
Celebration Square Event
County Town Carnival/Canada Day
Revenues
Expenditures
Total County Town Carnival/Canada Day
Earth Day
Revenues
Expenditures
Total Earth Day
Mayor's Fundraiser Event
Revenues
Expenditures
Total Mayor's Fundraiser Event
Food Truck Frenzy
Revenues
Expenditures
2016
Budget
($2)
$6
$4
$5
$4
$4
$5
($1)
$13
$12
$13
$13
($10)
$7
($3)
$4
$4
$4
$5
($3)
($3)
$10
$10
($6)
$7
$1
$7
($1)
($6)
$7
$1
$6
($30)
$55
$25
($26)
$46
$20
$5
($1)
$4
($21)
$45
$24
($6)
$6
($4)
$6
$2
($2)
($6)
$6
($140)
$140
($2)
($100)
$100
($100)
$100
*
$4
$4
Total Food Truck Frenzy
Mayor's Golf Tournament
Revenues
Expenditures
Total Mayor's Golf Tournament
Harbour Days
Revenues
Expenditures
Total Harbour Days
Music In the Park
Revenues
Expenditures
Total Music In the Park
$7
$7
($4)
($3)
($7)
($4)
$4
($92)
$92
($100)
$100
($35)
$49
$14
($20)
$33
$13
($3)
($10)
($13)
($23)
$23
($8)
$9
$1
($8)
$11
$3
$4
($1)
$3
($4)
$10
$6
($100)
$100
__________________________________________________________________________________________________________
TOWN OF WHITBY
156
2016
Year End
Projection
($ in 000's)
New Years Eve Event
Revenues
Expenditures
Total New Years Eve Event
Parades
Rib Fest
Revenues
Expenditures
Total Rib Fest
Santa Claus Parade
Spring Fair Parade
Volunteer Recog
Administrative Expenses
Total Community and Marketing Special Events
Planning and Development Special Events
Artfest
Doors Open Event
Revenues
Expenditures
($1)
$5
$4
$1
2016
Budget
($1)
$3
$2
Budget
Change
$2
$2
2017
Budget
Request
($1)
$5
$4
*
*
*
$4
$4
$8
$5
$1
$176
$265
*
Total Doors Open Event
Earth Hour
Heritage Day
Revenues
Expenditures
Total Heritage Day
Harvest Festival
Revenues
Expenditures
Total Harvest Festival
Downtown Whitby Spring Clean-up
Christmas Tree Light
Revenues
Expenditures
Total Christmas Tree Light
Christmas in the Village
Revenues
Expenditures
Total Christmas in the Village
Total Planning and Development Special Events
Total Special Events
$10
$10
$9
$5
$7
$155
$263
($4)
($6)
($10)
($1)
$2
($26)
$1
($4)
$4
$8
$5
$7
$157
$237
$1
($4)
$8
$4
$2
($2)
$6
$4
$2
($1)
$2
$1
($3)
$8
$5
$2
($6)
$30
$24
($5)
$35
$30
($1)
($1)
($6)
$35
$29
($3)
$15
$12
$1
($5)
$37
$32
$2
($15)
($13)
$1
($3)
$22
$19
$1
($1)
$20
$19
($1)
$20
$19
($1)
($2)
$20
$18
($2)
$18
$16
$78
($1)
$14
$13
$101
$1
$1
($12)
$364
($38)
$343
($1)
($1)
$15
$14
$89
$326
Notes:
* Special events delivered in partnership with community organizations
Events not impacted by revenues are shown on a single line
__________________________________________________________________________________________________________
TOWN OF WHITBY
157
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158
Community and
Marketing Services
2017 Budget
Overview
The Community and Marketing Services Department is responsible for recreational and
cultural services, sponsorship opportunities, business attraction and retention, town facilities
and permitting and capital projects.
Divisions:
Economic Development
Parks, Recreation, Culture
Facilities
Sponsorship
Economic Development
This Division is responsible for:
•
•
Attracting business investment via domestic and international marketing programs
Supporting the growth of new industries and post-secondary educational institutions
within Whitby
Assisting local businesses with retention and expansion programs
Providing information on industrial and office properties and development sites
Liaising with other levels of government and external economic development agencies
to enhance and leverage Whitby’s programs and investment attraction efforts
Tourism Strategic Development
•
•
•
•
Parks and Recreation
This Division is responsible for:
•
•
•
•
•
•
•
Recreational programming and services for all community centres and parks including
arenas, pools, sports fields, etc.
Parks and trails design, development and construction
Long Range Planning
Municipal Special Events and Culture
Port Whitby Marina
Recreational Services for Seniors, Children, Youth, Fitness and Aquatics
Administrative support for six Committees of Council
159
Community and Marketing Services | Overview and Analysis
Facilities
This Division is responsible for:
•
•
•
Maintenance, Mechanical Services and Capital Projects for all Municipal Facilities
(Municipal Building, Fire Halls, Community Centres, Leased Properties, Libraries,
Station Gallery, etc.)
Management of sustainability and accessibility programs within facilities (parks,
community centres, etc.)
Permitting of Indoor and Outdoor Facilities
Sponsorship
Sponsorship Programs related to Town facilities, special events and recreational programs.
This section generates revenue by offering businesses and organizations opportunities to
advertise and sponsor areas within municipal facilities, on municipal fleet vehicles and
Zambonis, within parks and sponsorship of other municipal assets
Financial Analysis
Net Budget changes of $271K in the Department are primarily due to
• $669K in inflationary (wage related $404K, utilities $255K) and other growth related
expenditures net of one time savings and prior year reversals.
• ($231K) in efficiencies: including savings from the Micro Turbine project; realignment of
part time resources in recreational services to meet service level needs and align with
actual usage of facilities and programs; and efficiencies in facility maintenance.
• ($167K) in increased revenues including the HRDC Federal Grant for the Camp
Programs and rate increases in fees and programs
160
Staff Complement Report - 2017
Dept.
Full-Time Part-Time
Proposed Proposed
Full-Time
Current
Part-Time
Current
2.00
0.00
0.00
0.00
Seniors' Services
Recreation (Aquatics)
Recreation (Child/Youth)
Recreation Services (Fitness & Admin)
- Recreation and Seniors
6.00
2.00
3.00
6.00
17.00
2.66
13.93
23.78
11.16
51.53
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Facilities (Administration)
Facilities (Arenas)
Facilities (Community Centres)
Mechanical Services
- Facilities
6.00
23.73
14.27
5.00
49.00
0.00
16.95
5.93
0.00
22.88
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Parks Planning & Long Range Planning
Special Events
Marina
- Parks, Special Events, Long Range Planning, Marina
7.00
1.00
5.00
13.00
0.27
0.36
2.40
3.03
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
- Sponsorship & Advertising
1.00
0.00
0.00
0.00
- Economic Development
3.00
0.00
0.00
0.00
- Marketing & Communications
4.00
0.00
0.00
0.00
89.00
77.44
0.00
0.00
Division
Notes
Community & Marketing Services
- Administration
Community & Marketing Services Total
2
1
4
3
4
1
Notes:
FTEs were adjusted to reflect changes throughout the year
(1) Includes the elimination of the Manager of Marketing and Technology position and the
creation of the Supervisor of Graphic Design Services and the Recreation & Facilities
Software Specialist (CMS17-16)
(2) In year approved changes in Part Time hours for expansion of youth room hours 0.06 FTE and after school
program transferred to another agency -1.65 FTE. In addition the summer playground program hours
have been reduced by -0.34 FTE based on 2016 actual experience for this new program.
(3) Part time hours reduced 0.63 FTE due to pro shop at IPSC no longer run by the Town.
(4) Part time hours for both Facilities and Recreation was increased for corporate training requirements by
0.27 FTE, however the impact was reduced through a reduction in hours totalling 0.38 FTE.
TOWN OF WHITBY
161
Operating Budget Summary
Community & Marketing Services
Division
Note: Numbers may not add due to rounding
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
($ in 000's)
Community & Marketing Services Admin
$795
Recreation, Youth and Seniors' Services
$1,108
($64)
$1,044
($64)
$754
($7)
$747
($7)
Parks Development
Port Whitby Marina
Facilities
($6)
$4,825
$74
$869
$6
$269
$6
$5,094
$445
Advertising Sponsorship
$125
$2
$127
$2
$8,046
$268
$8,314
$268
TOWN OF WHITBY
162
$433
$269
Economic Development
Net Operating Budget
($12)
$74
($12)
Operating Budget Summary
Community & Marketing Services
Financial Account Category
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Grants
($126)
($12)
($138)
($12)
($10,373)
($123)
($10,496)
($123)
Miscellaneous Revenue & External Recoveries
($209)
($2)
($211)
($2)
Transfers from Reserves & Internal Recoveries
($60)
($30)
($90)
($30)
($10,768)
($167)
($10,935)
($167)
$12,613
$329
$12,942
$329
$3,111
$346
$3,457
$346
Program Revenues, Fees and Fines
Total Revenues
Expenditures
Salaries, Wages & Benefits
Building Related Costs & Utilities
Vehicle & Equipment Maintenance and Fuel
Purchased Services and Supplies
Administrative Costs
$507
($162)
$345
($162)
$1,132
($12)
$1,120
($12)
$731
($63)
$668
($63)
Grants
Transfers to Reserves and Internal Transfers
$8
$719
($7)
$8
$712
$8
($7)
Total Expenditures
$18,813
$439
$19,252
$439
Net Operating Budget
$8,045
$272
$8,317
$272
TOWN OF WHITBY
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Financial Summary
Division: Community & Marketing Services Admin
Financial Account Category
($ in 000's)
Note: Numbers may not add due to rounding.
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Expenditures
Salaries, Wages & Benefits
$650
Purchased Services and Supplies
$729
$94
$823
$3
Administrative Costs
$57
$66
($19)
Total Expenditures
$710
$795
$75
$870
Net Operating Budget
$710
$795
$75
$870
$47
The Community and Marketing Services Department promotes recreational and cultural activities that
contribute greatly to the quality of life enjoyed by Whitby residents. The department is also responsible
for economic development, providing support for local business efforts and promoting the business
investment and relocation opportunities available within the community.
The Corporate Communications Division is responsible for corporate communications, corporate
branding, social media and media relations for the Town.
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Budget Change Analysis
Division: Community & Marketing Services Admin
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements and assumed inflationary adjustments for
other expenditures including utilities
$35
$35
$35
$35
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
Net impact of Council approved personnel and employee related
costs of $58.8K related to the elimination of the Manager of
Marketing and Technology position and the creation of 2 positions,
Supervisor of Graphic Design Services, and Recreation and Facility
Software Administrator.
Offset by $6K decrease in the cost of producing the Whitby
Perspective due to the use of more in-house resources and other
efficiencies identified in advertising and public relations of $5.3K. In
addition as part of efficiencies target $9K savings anticipated due to
changing the delivery method of the Whitby Perspective.
$38
$38
$38
$38
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
015 Exp - One time Items
One time advertising costs planned relating to the launch of the new
recreation registration and facility booking technology ACTIVE
$1.2K
$1
$1
$1
$1
$74
$74
Decision Items:
Total Budget Change
TOWN OF WHITBY
165
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Recreation, Youth and Seniors' Services
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Grants
Program Revenues, Fees and Fines
Miscellaneous Revenue & External Recoveries
Total Revenues
($209)
($126)
($12)
($138)
($3,536)
($3,490)
($81)
($3,571)
($59)
($57)
($3,804)
($3,673)
($90)
$3
($3,763)
$4,067
$3,970
$63
$4,033
($54)
Expenditures
Salaries, Wages & Benefits
Vehicle & Equipment Maintenance and Fuel
$28
$30
($2)
$28
Purchased Services and Supplies
$490
$497
($7)
$490
Administrative Costs
$296
$284
($27)
$257
Total Expenditures
$4,881
$4,781
$27
$4,808
Net Operating Budget
$1,077
$1,108
($63)
$1,045
The Recreation Division consists of the Aquatics, Fitness, Community Connection, Camps, Children's, Youth Services,
and Seniors sections of the department and is responsible for the design, development and delivery of recreational
programming for all ages in these categories.
The Aquatics Program offers Red Cross Learn to Swim lessons for all ages, as well as Lifesaving Society
Leadership, First Aid and CPR programs. Services include lane, seniors, special needs, parent and tot, public swims,
and pool rentals.
The Fitness Program offers a state-of-the-art health club and fitness classes to assist participants in reaching their
health and wellness goals. Fitness classes are available on a session or drop-in basis at the Whitby Civic Recreation
Centre and the Brooklin Community Centre and Library and are geared for all ages.
Community Connection, a committee of Council, provides affordable recreation, leisure and special interest
programs at 10 school locations throughout Whitby in conjunction with the Town of Whitby and the Durham Board of
Education. Net proceeds from Community Connection programs are invested back into the community and our school
locations.
Whitby Children's Programs and Camps offer fun and interactive programming for infants, preschoolers and
children. From arts & crafts, sports, drama, parent & tot, and education based programs Whitby Children's Programs
strives to provide high quality, inclusive programming.
Youth Services Programs consist of drop-in programs, after school programs, provision of youth special events, and
the Whitby Youth Council. Drop-in programs are available at the McKinney Centre and the Brooklin Community
Centre and Library. The Whitby Youth Council consists of youth and adults acting in an advisory role to address the
needs of youth in the community.
Whitby Seniors’ Services is dedicated to keeping adults 55 years of age and older engaged in a vibrant social
community with endless possibilities of keeping an active, healthy lifestyle. Instructional classes, leisure programs,
support services, and volunteer opportunities are available. Seniors' programs and services are offered at the Whitby
Seniors’ Activity Centre and at the Brooklin Community Centre and Library. The Whitby Seniors Services
Committee is comprised of individuals elected by the members of Whitby Seniors Services who are then appointed
by council. This committee is responsible for activities such as social recreational programs, dances, trips and
transportation which is available for members of the Seniors Services.
The Recreation Division also provides support to the Mayor's Community Development Fund and the EthnoCultural and Diversity Advisory Committee of Council which provides input to the Mayor and members of Council
on the elimination of barriers for the diverse population of our community.
TOWN OF WHITBY
166
($ in 000's)
Revenues
Expenditure
Net
Inflation:
006 Rev ‐ Status Quo
Increased program and rental revenues due to approved user fee
increases
007 Exp ‐ Status Quo
Remuneration and benefits adjustments based on assumed
and/or contractual agreements $156K and assumed inflationary
adjustments for other expenditures.
($69)
($69)
($69)
$160
$160
$160
$91
Other Changes:
Annualization
$0
Growth
008 Rev ‐ Growth
$69.9K in HRDC federal grant funding for the camp program
(similar to 2016 actuals). Offset by reduced provincial grant
funding of $0.9K. In addition an overall growth in recreation
programming revenues of $10.3K, primarily in senior services and
aquatics. (Note included in the growth in recreation programming
is a 20K decrease in the third party Drama Camp program which
has discontinued and is offset by savings in third party provider
expenses of $10K). $4K donation reduction from Seniors Board
offset by associated decrease in program expenditures.
009 Exp ‐ Growth
$33.5K in PT Hours reductions (Summer playground program
$9.8K, AOP $10.6K, CRC $5.2K, Brooklin $2.1, CRC Fitness $4.2,
Seniors $1.5); $10K Drama Camp third party provider eliminated;
$10K in the cancellation of door to door delivery of one of the two
activity guides; $4K in choir expenses in line with the decreased
revenue above and $2K reduced advertising costs as a result of
increased use of social media. Increased costs of $11.3 third party
instructors which is offset by incremental revenue ($6.8K Brooklin,
$4.5K Sportball), $5K increase in Seniors Program instructors due
to growth in programs; statutory holiday pay increased based on
previous experience $3.6K. Another $18.4K was identified as
efficiencies as part of the 2% budget target reduction. This
included $3.8K in Events Promo, $1K in Newspaper advertising,
$2.4K in education and seminars and $9K in operational supplies.
($74)
($74)
($74)
($58)
($58)
($58)
($132)
Service Level
010 Rev ‐ Service Level
Elimination of Ontario Grant funding for the After School Program
$46K (note this was 3 yr temporary grant program) offset by $30K
sponsorship revenue received from Canadian Tire Jumpstart
Program for the Summer Playground Program. An additional
$18.3K ($14K assuming an April 1 start date) for a contract admin
fee as per Budget Options Report CS 20-17. Note the majority of
this relates to Durham Region Transit Sales and is subject to
regional agreement.
TOWN OF WHITBY
167
($2)
($2)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
($ in 000's)
011 Exp ‐ Service Level
Revenues
$41.6K personnel and $4.4K operating supply cost reduction due
to elimination of After School Program, note these positions were
funded by a 3 yr grant program that expired at the end of 2016. As
per the CMS report, the program was taken over by another
agency in September of 2016 with the remaining associated grant
funding. As such the 1400 part time hours transferred from the
Brock Street Activity Ctr when it closed to the After School
Program have also been removed due to the program now being
run by another agency, representing a further $34.8K savings. In
addition $1.6K part time hours reduction realized at the seniors
centre. These reductions have been offset by $7.9K increase in
part time hours for Corporate Training requirements regarding
Health and Safety and Accessibility legislative training
requirements and $1.9K increased education training costs.
($2)
Expenditure
Net
($73)
($73)
($73)
($75)
$24
$24
$24
$24
Capital Impact
013 Exp ‐ Capital Impact
$25.8K estimated annual ongoing fees associated with new
Recreation Registration Technology, called ACTIVE. Offset by
$1.6K in fuel savings due to improved mileage associated with the
new Seniors Ctr Van.
One-time Items
Prior Year Reversals
002 Rev ‐ PY Non‐recurring
003 Exp ‐ PY Non‐recurring
Reversal of prior year's one time funding from the Province of
Ontario Seniors Secretariat for 2016 Age Friendly Grant $18.6K.
In addition $50K of one time donation and sponsorship revenue
for the 2016 Summer Playground Program. The program's
estimated ongoing cost at eight parks was identified at $80K in the
decision item (CMS-JC-2016-0060). 2017 Playground program
has secured Canadian Tire Jumpstart funding of $30K (see SL)
and been reduced by $11K in part time staffing requirements
based on 2016 actuals.
Reversal of prior year's $4K operating supplies one time set up
cost for Summer Playground Program (CMS-JC-2016-0060);
$18.6K in costs related to the Age Friendly grant to develop a
Whitby Action Plan for an Age-friendly Community; $5K for
purchase of images as recommended by the Seniors Strategy;
$2K one time increase for Employee Development (management
course for Supervisor of Seniors Services)
$69
$7.8K Ontario Grant funding for the Age Friendly Grant and
Seniors Community Grant programs. In addition there was $9.8K
in excess donations relating to the 2016 Summer Playground
Program that will be carried over into 2017 to support the program.
Offset by $4.3K reflecting the April 1 start date of the new contract
admin fee referenced above.
$4.5K in part time wages for one time training costs for the
implementation of the new Recreation Registration technology and
$2.4K in part time wages for customer service training required for
the Age and Youth Friendly initiatives. Due to the implementation
date of the new registration technology there is one time deferral
of $12.9K in technology fees. $7.8K in operating supply costs
required for the Ontario Grant funding for the Age Friendly Grant
and Seniors Community Grant programs. $0.5K one time
advertising due to changes in Aquatics Leadership swim program
($13)
$69
($30)
($30)
Current Year
014 Rev ‐ One‐time Items
015 Exp ‐ One time Items
$2
$56
TOWN OF WHITBY
168
($13)
($28)
$2
$28
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
($ in 000's)
Revenues
Expenditure
Net
Decision Items:
Total Budget Change
($89)
TOWN OF WHITBY
169
$25
($64)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Parks Development
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($7)
($7)
Transfers from Reserves & Internal Recoveries
($40)
($60)
($30)
($90)
Total Revenues
($47)
($67)
($30)
($97)
$634
$737
$52
$52
$1
$4
($7)
Expenditures
Salaries, Wages & Benefits
Building Related Costs & Utilities
Purchased Services and Supplies
$24
$761
$52
$4
Administrative Costs
$21
($2)
$28
Total Expenditures
$708
$821
$22
$843
Net Operating Budget
$661
$754
($8)
$746
$26
The Parks Development and Design Division of the Community and Marketing Services Department is
responsible for the design, development and re-development of all of the Town's parks, open spaces and trail
systems. The Division specializes in park and trail design, special projects, beautification and all aspects of
park and open space project management. The Division is also responsible for long range parks planning
studies including the Culture, Parks, Recreation, and Open Space (CPROS) Strategic Master Plan, Sports
Field Strategy, Waterfront Parks and Open Space Master Plan and the Cycling and Leisure Trails Plan. The
Division administers the Town wide playground retro-fit and replacement program.
TOWN OF WHITBY
170
Budget Change Analysis
Division: Parks Development
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$24
$24
$24
$24
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
Reduced advertising budget requirement $1K
($1)
($1)
($1)
($1)
Service Level
$0
Capital Impact
012 Rev - Capital Impact
As identifed in Budget Options report $30K additional recoveries
from capital program as more in-house resources utilized for capital
project work
($30)
($30)
($30)
($30)
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
($30)
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171
$23
($7)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Port Whitby Marina
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
Miscellaneous Revenue & External Recoveries
Total Revenues
($1,419)
($1,450)
($20)
($1,470)
($89)
($89)
($2)
($91)
($1,508)
($1,539)
($22)
($1,561)
Expenditures
Salaries, Wages & Benefits
$707
$699
$26
$725
Building Related Costs & Utilities
$249
$236
$10
$246
Vehicle & Equipment Maintenance and Fuel
$191
$210
($2)
$208
$45
$51
($2)
$49
Administrative Costs
$128
$113
$2
$115
Transfers to Reserves and Internal Transfers
$188
$224
($7)
$217
$1,508
$1,533
Purchased Services and Supplies
Total Expenditures
Net Operating Budget
($6)
$27
$5
$1,560
($1)
Port Whitby Marina is a 420 slip facility operated within the Community and Marketing Services Department.
The Marina is a profit centre offering a variety of services including seasonal and visitor dockage, summer and
winter land storage, fuelling and waste pump-outs, boat handling (hauling, launching, mast-stepping, boat
moving, etc.) and hall rentals. Marina staff also manage and maintain the Gordon Street Public Boat Ramp
facility and coordinate maintenance of the Whitby Harbour facility including pier maintenance, dredging, shore
wall maintenance, break wall maintenance, and weed control.
In addition to providing services to the public and boaters, marina staff also coordinate a variety of services for
Town of Whitby tenants located adjacent to the marina at 1710 Charles Street. Current tenants are Swan’s
Yacht Sales and Custom Yacht Builder.
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Budget Change Analysis
Division: Port Whitby Marina
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
1.9% rate increase, with the exception of Hall Rental. Holding hall
rental rates in order to maintain or increase the number of bookings
per year.
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $21.5K and assumed inflationary
adjustments for other expenditures including utilities $5.3K
($25)
($25)
($25)
$31
$31
$31
$6
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Reduction of hall rental revenue of $4.3K, seasonal dock rental of
$3K and transient dock rental of $3K and an increase in food and
beverage sales $3K based on previous years experience and $0.3K
reduction relating to municipalities no longer eligible for provincial
summer student grant program.
009 Exp - Growth
Increased overtime $5K offset by reductions in parts, repairs &
maintenance $2K. As a result the transfer to the Marina Reserve
Fund is reduced by $10.6K reflective of the revenue loss of $7.5K
and increased expenditures of $3K.
$8
$8
$8
($8)
($8)
($8)
$0
Service Level
011 Exp - Service Level
$5K increase for aquatic weed harvesting offset by $2K reduction in
security contract services. Resulting in a net $3K reduction to the
Marina Reserve Fund.
$0
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
002 Rev - PY Non-recurring
Reversal of prior year's one time reduction in winter storage due to
culvert work taking place in 2016.
003 Exp - PY Non-recurring
Reversal of the prior year's one time reduction in the transfer to the
Marina Reserve relating to the above temporary revenue shortall
($5)
($5)
$5
$5
($5)
$5
$0
($22)
$28
$6
Current Year
Decision Items:
Total Budget Change
TOWN OF WHITBY
173
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Facilities
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($5,333)
($5,416)
($22)
($5,438)
($78)
($63)
($3)
($66)
($5,425)
($5,479)
($25)
($5,504)
Salaries, Wages & Benefits
$6,018
$6,024
Building Related Costs & Utilities
Miscellaneous Revenue & External Recoveries
Transfers from Reserves & Internal Recoveries
($14)
Total Revenues
Expenditures
$111
$6,135
$336
$3,158
$2,999
$2,822
Vehicle & Equipment Maintenance and Fuel
$260
$267
($159)
$108
Purchased Services and Supplies
$527
$547
$9
$556
Administrative Costs
$147
$148
($3)
$145
Transfers to Reserves and Internal Transfers
$493
$495
Total Expenditures
$10,444
$10,303
$294
$10,597
Net Operating Budget
$5,019
$4,824
$269
$5,093
$495
Facilities Division
The Facilities Division consists of the Facilities Operations and Capital Projects sections of the department.
Operations Section
The Facilities Operations Section is responsible for the operation and maintenance municipal arenas and
community centres and manages the maintenance operations of other municipal facilities, such as Town Hall.
The community centres provide a variety of spaces for recreational and leisure programming, community
meetings, special events and locations for education and training.
The Operations Section is responsible for the administration, allocation and permitting of activities and events
within Town Facilities, Parks and Community Centres.
The Operations Section is responsible for the administration of the pro shop and food and beverage
operations.
Capital Section
The Facilities Capital Section is responsible for managing and administering planned Capital Projects through
the planning, development, tendering and construction phases. Capital Projects include new builds and
facilities lifecycle replacement projects, restorations, renovations and additions to existing facilities.
The Facilities Asset Management Plan is produced by this Section.
TOWN OF WHITBY
174
Budget Change Analysis
Division: Facilities
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Increased program and rental revenues due to approved user and
tenant fee increases including utility recoveries from lease tenants
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $158K and assumed inflationary
adjustments for other expenditures including utilities $227.5K. Also
a reallocation of $159K from Equipment Maintenance to Building
related costs to properly classify the expenditure.
($30)
($30)
($30)
$400
$400
$400
$370
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Increased facility rental revenue at arenas of $34K including new
lease with third party operating the proshop previously run by the
Town, offset by reduced community centre rental revenues, primarily
at Centennial Building, of $6.4K
009 Exp - Growth
2% budget reduction target totalling $53K including, $11.8K closing
Iroquois on Friday/Saturday late nights and eliminating night shift;
$8.2K relocating early Saturday/Sunday early morning rentals to
other time slots and reducing PT facility attendant hours; $17.5K
Building Repairs & Maintenance; $5.8K Cleaning & Maintenance;
$2K waste removal; $4K certifications and Standby Pager Pay
$3.5K.
Offset by $1K additional overtime for after hours maintenance at
Town Hall building and increased building maintenance costs,
primarily utility consumption at Town Hall $5.6K; and increased
education and membership costs for Capital Facilities staff $1.4K
($28)
($28)
($28)
($45)
($45)
($45)
($73)
Service Level
010 Rev - Service Level
$62K revenue from Town run pro-shop eliminated as now run by
third party, offset by $3.5K related to new sponsorship inventory,
(digital screens) at Brooklin Community Centre and Library.
$59
011 Exp - Service Level
Reduced personnel costs of $31K and $23K in operating supplies
related to the pro shop as now longer run by the Town. Offset by:
$9K increased water consumption at CRC to address water clarity
issues; personnel costs for corporate training and ACTIVE
technology training $7.2K
$59
$59
($38)
($38)
($38)
$21
($31)
($31)
($31)
($31)
Capital Impact
013 Exp - Capital Impact
Budget Options Report CS 20-17 Micro Turbine Savings Annual
ongoing net savings estimated at $69K with $39K being realized in
2017 based on assumed installation date. This is offset by $38.3K
annual expense for the 0.75% ACTIVE technology fee. $18.7K will
be deferred to 2018 based on start date.
One-time Items
TOWN OF WHITBY
175
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Budget Change Analysis
Division: Facilities
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's one-time project cost for exterior power
washing at Heydenshore Pavilion
($3)
($3)
Current Year
014 Rev - One-time Items
One time $25K sponsorship revenue for the Brooklin Community
Centre and Library.
($25)
015 Exp - One time Items
Deferred Micro Turbine savings $30K and ACTIVE technology fee
expense of $18.7K based on start dates.
($25)
$11
$11
($25)
$8
($17)
($24)
$294
Decision Items:
Total Budget Change
TOWN OF WHITBY
176
$270
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
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177
Financial Summary
Division: Economic Development
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Grants
($13)
Total Revenues
($13)
Expenditures
Salaries, Wages & Benefits
$298
$328
Purchased Services and Supplies
$25
$29
($12)
$17
Administrative Costs
$69
$89
($15)
$74
$433
$433
Grants
$8
$6
$8
Total Expenditures
$400
$446
($13)
Net Operating Budget
$387
$446
($13)
$334
$8
The Economic Development Division develops and manages programs for Business Retention and
Expansion, Investment Attraction, Marketing, Small Business Support and Economic Development Studies.
Business Retention and Expansion includes corporate calls on existing businesses, the real estate
community, marketing partners and investment intermediaries to develop relationships, gain an understanding
of issues affecting local business and economic opportunities, and provide assistance. Staff also participate
in networking events and on local committees to represent the Town and develop contacts (e.g. committees
associated with the Whitby Chamber of Commerce, Spark Innovation Centre and the Business Advisory
Centre Durham).
Investment Attraction includes meeting with potential investors and developing customized business cases,
participation in a number of programs with the Durham Economic Development Partnership to develop
contacts with site selectors and the real estate community, and the retention of specialized consultants to set
up appointments for corporate calls on potential investors.
Marketing includes the development and maintenance of the economic development website and other
marketing materials, subscriptions for demographics and other data relevant for site selectors/ the real estate
community, maintenance of an on-line inventory of land and space, and advertising/sponsorships.
Small Business Support includes co-sponsoring small business events in conjunction with the Whitby
Library, the Whitby Chamber of Commerce, the Business Advisory Centre Durham and Spark Centre (the
regional innovation centre). Staff also provide information to start-up companies and introductions to experts
for assistance (e.g. Spark Centre, the Ontario Centres of Excellence, the Industrial Research Assistance
Program, etc.)
Economic Development Studies may be undertaken for strategic planning, researching/targeting potential
investors and developing marketing business cases.
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Budget Change Analysis
Division: Economic Development
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $6.5K and an $8K reallocation from
administrative costs to grants to agencies related to economic
development initiatives (eg., Ignite, Whitby Chamber, Do It In
Durham, and Ontario Centres of Excellence)
$7
$7
$7
$7
Other Changes:
Annualization
$0
Growth
$0
Service Level
011 Exp - Service Level
Includes $6.5K ongoing requirement to regularly update website
offset by $6.5K for production of hardcopy brochures/markting
materials and 0.3K for mobile device for staff position
$0
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's one time $12.5K for Town's matching funds
for ICCI grant program, anticipated for pre-qualified meetings for site
selectors. Also $6.5K for one time upgrades to software for
economic development website.
($19)
($19)
($19)
($19)
($12)
($12)
Current Year
Decision Items:
Total Budget Change
TOWN OF WHITBY
179
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Advertising Sponsorship
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($2)
($10)
($10)
Total Revenues
($2)
($10)
($10)
Expenditures
Salaries, Wages & Benefits
$127
$127
$3
Purchased Services and Supplies
$3
$4
$4
Administrative Costs
$5
$3
$3
Total Expenditures
$135
$134
$3
$137
Net Operating Budget
$133
$124
$3
$127
$130
The Advertising and Sponsorship Division generates revenue for the municipality by offering various
opportunities for businesses and organizations to advertise within municipal facilities or to provide
sponsorship to facilities. Advertising revenue is generated through various signage properties at recreation
facilities and community centres, as well as signage on fleet vehicles and zambonis. Sponsorship
opportunities also include Town-operated special events and programs.
Additional advertising value not recognized in the financial summary above is generated through the trade of
services with the business community. For example, advertising space in our arenas is traded with a radio
station in exchange for radio advertising to promote Town Special Events. Another example is a non-cash
sponsorship for the use of a vehicle used to promote fire safety and prevention in the Town over a four year
period. For 2017, that value is projected at $38,175.
TOWN OF WHITBY
180
Budget Change Analysis
Division: Advertising Sponsorship
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
$2
$2
$2
$2
Other Changes:
Annualization
$0
Growth
$0
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
$2
TOWN OF WHITBY
181
$2
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
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182
Public Works
2017 Budget
Overview
The Public Works department delivers infrastructure asset management, construction, trails
and multi-use paths, traffic operations, transportation planning, parking services, waste
management, winter control program, parks maintenance, capital works program, engineering
approvals and storm water management.
Divisions:
Engineering and Infrastructure
Transportation and Parking
Development Engineering and Environmental
Operational Services
Engineering and Infrastructure Services
This Division is responsible for:





Design of road and road related infrastructure (roads, bridges, storm sewers, storm
water management ponds, street lighting, traffic signals, bicycle and active
transportation routes, sidewalks)
Environmental Assessments for roads and road related infrastructure
Construction Administration and Inspection for all capital and development road and
road related infrastructure
Engineering permits (curb cuts, road occupancy permits, municipal consents, etc.)
Asset Management Services (data collection, condition rating, needs analysis, level of
services policies, status reporting, projections) for all road and road related
infrastructure elements and assisting and providing guidance to other Divisions and
Departments
Transportation and Parking Services
This Division is responsible for:







Traffic Engineering (traffic control devices, signage, lane marking)
Transportation Planning
Bicycle/Active Transportation Planning
Parking Planning and Enforcement within public lots and on-street
Traffic and Parking Bylaws
Traffic Safety and Traffic Calming
Crossing Guards and Road Watch
183
Public Works | Overview and Analysis
Development Engineering and Environmental
Services
This Division is responsible for:




Engineering review and design approvals for residential developments, subdivisions,
and commercial site plans
Engineering review for Committee of Adjustment and Land Division
Fill permits, lot grading certificates
Storm water management and drainage engineering, design and analysis
Operational Services
This Division is responsible:












Parks and playgrounds maintenance
Town Grounds/Property Maintenance
Forestry and Horticultural management and maintenance
Special events (parks, roads, waste)
Winter control (roads, Town facilities, sidewalks, seniors program)
Maintenance of all road and related infrastructure (roads, bridges, storm sewers, ponds,
street lights, fences, sidewalks, parking lots)
Waste collection residential residual garbage, green bin organics, yard waste, and
special collection program
Landfill management
Fleet and Equipment maintenance
Health and Safety training
Operations Centre Building Management and Master Planning
Administrative, financial and technical services for roads, parks, waste, fleet
Financial Analysis
The overall ($10K) decrease in the Public Works budget is resulting from:
• ($665K) for an increase in Fees and External Recoveries including recoveries for West
Whitby ($290K); increased growth in road occupancy fees ($200K); growth related fee
increases and increased recovery for services provided to third parties
• ($357K) in identified operational efficiencies including LED street light savings ($182K)
and winter control for salt and sand requirements ($82K)
• $466K in inflationary pressures including on remuneration and benefits $337K and
increased utilities and other operational costs $129K
• $456K in additional operating expenditures including $210K for the cost of two
temporary positions plus overhead to support the work for West Whitby which is fully
184
Public Works | Overview and Analysis

recovered in external recoveries; capital growth related vehicle operating costs;
personnel related costs and accessible facilities in parks.
$90K net transfers to the reserves and internal recoveries with an increased contribution
to the Road Occupancy Reserve of $200K resulting from the anticipated road
occupancy fee increase and ($110K) of recoveries from the capital program
185
Staff Complement Report - 2017
Dept.
Full-Time Part-Time
Proposed Proposed
Full-Time
Current
Part-Time
Current
4.00
0.00
0.00
0.00
6.00
8.00
3.00
17.00
0.00
0.66
0.69
1.35
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Transportation and Engineering
Parking
- Engineering - Transportation & Parking Services
4.00
5.00
9.00
22.08
1.51
23.59
0.00
0.00
0.00
0.00
0.00
0.00
Development Engineering
Stormwater Management
- Engineering - Development & Environmental Services
6.00
1.00
7.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7.00
14.00
32.14
43.18
19.82
116.14
2.02
0.00
12.11
4.50
0.93
19.56
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
153.14
44.50
0.00
0.00
Division
Notes
Public Works
- Administration
Engineering - Capital and Special Studies
Construction Inspection
Asset Management
- Engineering - Capital & Infrastructure
Operational Services (Admin. & Technical Services)
Operational Services (Fleet)
Operational Services (Parks)
Operational Services (Roads/Traffic)
Operational Services (Solid Waste)
- Operational Services
Public Works Total
2
3
3
1
Notes:
FTEs were adjusted to reflect changes throughout the year
(1) Includes 1 FTE for ongoing accomodation position approved
(2) The approved FTE complement does not include 2 Temporary (each 2 Year term) FT positions related to
and 100% recovered from West Whitby Land Owners Group (refer to report PW 01-16)
(3) Restated 1 FTE count in Operational Services between Fleet (+1) and Parks (-1)
TOWN OF WHITBY
186
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187
Operating Budget Summary
Public Works
Division
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
($39)
$1,424
($39)
$23
$1,138
($ in 000's)
Capital Engineering & Infrastructure Services
$1,463
Transportation Engineering & Parking Services
$1,115
Development Engineering & Environmental Services
Run Date: 17/03/17 2:39 P
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
$23
$605
($110)
$495
($110)
Technical & Administrative Services
$3,000
($97)
$2,903
($97)
Roads & Traffic
$3,081
$71
$3,152
$71
Winter Control
$2,798
($25)
$2,773
($25)
Waste Management
$2,803
$4
$2,807
$4
Fleet & Safety
$2,180
$38
$2,218
$38
Parks Maintenance
$4,081
$122
$4,203
$122
Net Operating Budget
$21,126
($13)
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
188
$21,113
($13)
Operating Budget Summary
Public Works
Financial Account Category
Run Date: 21/03/17 11:07 AM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2016
2017
2017
2017
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Grants
($5)
$5
($1,544)
($329)
($1,873)
($329)
Miscellaneous Revenue & External Recoveries
($677)
($340)
($1,017)
($340)
Transfers from Reserves & Internal Recoveries
($1,436)
($111)
($1,547)
($111)
Total Revenues
($3,662)
($775)
($4,437)
($775)
Program Revenues, Fees and Fines
$5
Expenditures
Salaries, Wages & Benefits
$16,822
$679
$1,961
Vehicle & Equipment Maintenance and Fuel
$1,703
$49
$1,752
$49
Purchased Services and Supplies
$3,489
($68)
$3,421
($68)
Transfers to Reserves and Internal Transfers
$595
$11
$1,856
$679
Building Related Costs & Utilities
Administrative Costs
($105)
$17,501
($105)
$606
$11
$216
$198
$414
$198
Total Expenditures
$24,786
$764
$25,550
$764
Net Operating Budget
$21,124
($11)
$21,113
($11)
TOWN OF WHITBY
189
Financial Summary
Division: Capital Engineering & Infrastructure Services
Financial Account Category
($ in 000's)
Note: Numbers may not add due to rounding.
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
Miscellaneous Revenue & External Recoveries
Transfers from Reserves & Internal Recoveries
Total Revenues
($804)
($441)
($234)
($675)
($4)
($4)
($12)
($16)
($754)
($774)
($102)
($876)
($1,562)
($1,219)
($348)
($1,567)
$2,379
$2,415
$12
Expenditures
Salaries, Wages & Benefits
Building Related Costs & Utilities
Vehicle & Equipment Maintenance and Fuel
Purchased Services and Supplies
Administrative Costs
Transfers to Reserves and Internal Transfers
$73
$2,488
$12
$1
$13
$8
$9
$14
$23
$27
$30
$19
$49
$117
$115
$3
$118
$451
$100
$200
$300
Total Expenditures
$2,994
$2,681
$310
$2,991
Net Operating Budget
$1,432
$1,462
($38)
$1,424
Capital Engineering and Infrastructure Services is responsible for the design, construction and
management of all capital road and related infrastructure in the municipality. The group is responsible for all
programming and costing of municipal infrastructure and coordinates closely with other agencies and utilities.
Capital Engineering Design is responsible for undertaking functional, preliminary and detailed
engineering designs, environmental assessments, specialty assignments with other agencies, and
engineering permits (curb cuts, road occupancy permits, municipal consents, outdoor sidewalk patio
café permits, driveway entrance culverts, etc.).
Construction Services oversees all construction activities within the Town of Whitby. They provide
inspection and contract administration services to our Capital Works Program as well as inspection and
assumption services for Development Projects such as commercial, industrial, residential subdivisions
and site plans.
Asset Management Services is involved in strategic planning, monitoring and budgeting related to
Public Works physical assets by developing a robust asset data collection, inspection and assessment
program for many of the municipality’s assets. The Town of Whitby has a portfolio of assets with a value
of over $2 billion with roads and related physical infrastructure comprising the majority of this amount.
This section is responsible for monitoring the current levels of services, life cycle trends and deterioration
models of infrastructure for the interim and long term planning horizons. The group is also responsible for
establishing long term strategic improvement schedules that reflect desired system adequacies.
TOWN OF WHITBY
190
Budget Change Analysis
Division: Capital Engineering & Infrastructure Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
$200K related to Road Occupancy Fees which is offset by a transfer
to reserve which is then used to fund necessary road repair work in
the capital maintenance budget. $18.1K increased Construction
Inspection Fees through subdivision agreements related to wage
cost increases, and summer student position and overtime not fully
recovered in prior yr budget. Additional $39.3K recovered from
capital projects for construction inspection and project management
activities related to the capital program including wage increases
and correction of prior year's position recovery and full cost of 2016
budget approved new Asset Management Technician position.
007 Exp - Status Quo
As referenced above $200K transfer to Road Occupancy Reserve
and $45K for remuneration and benefits adjustments based on
assumed and/or contractual agreements
($257)
($257)
($257)
$245
$245
$245
($12)
Other Changes:
Annualization
004 Rev - Annualization
Recovery from capital projects relating to the work performed by the
2016 budget approved Asset Management Technician position
005 Exp - Annualization
Personnel related costs for the Asset Management Technician
position approved in 2016
($28)
($28)
($28)
$28
$28
$28
$0
Growth
008 Rev - Growth
$15K increased engineering design fees based on previous years
experience and $13K increased funding from capital program for
construction inspection related work
009 Exp - Growth
Increased budget to address staff training costs $2K offset by $2.5K
of efficiencies identified through the 2% budget target reduction.
($28)
($28)
($28)
($1)
($1)
($1)
($29)
Service Level
010 Rev - Service Level
To recover the costs associated with proposed new rental of
seasonal vehicles for construction inspection staff $25.4K including
$17.8K from the capital program and $7.6K from external recoveries
011 Exp - Service Level
$25.4K for proposed new rental and operating costs of 3 additional
vehicles for the spring to fall season for construction inspection staff.
In addition $2.4K administrative cost increase related to Asset
Management staff training and mobile device requirements
($25)
($25)
($25)
$28
$28
$28
$3
Capital Impact
012 Rev - Capital Impact
Recovery of growth related vehicle additions from inspection fees
from third parties $4.3K and $4.3K from the capital program work as
outlined below.
TOWN OF WHITBY
191
($9)
($9)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Budget Change Analysis
Division: Capital Engineering & Infrastructure Services
Note: Numbers may not add due to rounding
($ in 000's)
013 Exp - Capital Impact
Revenues
Operating costs due to growth related vehicle additions. The capital
projects include growth vehicles for Construction Services for 2017,
see projects 30178801- construction truck and 30178401construction vehicle.
($9)
Expenditures
Net
$9
$9
$9
$0
($1)
($1)
($1)
($1)
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's one time cost for purchase of cell phone
Current Year
Decision Items:
Total Budget Change
($347)
TOWN OF WHITBY
192
$308
($39)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
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193
Financial Summary
Division: Transportation Engineering & Parking Services
Financial Account Category
($ in 000's)
Note: Numbers may not add due to rounding.
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Grants
($1)
Program Revenues, Fees and Fines
Transfers from Reserves & Internal Recoveries
Total Revenues
($1,023)
($1,005)
($196)
$1
($36)
($1,041)
($196)
($3)
($199)
($1,219)
($1,202)
($38)
($1,240)
$1,825
$1,882
$46
$1,928
$113
Expenditures
Salaries, Wages & Benefits
Building Related Costs & Utilities
Vehicle & Equipment Maintenance and Fuel
Purchased Services and Supplies
Administrative Costs
Transfers to Reserves and Internal Transfers
$110
$5
$115
$8
$10
$2
$12
$152
$126
$7
$133
$73
$72
$4
$76
$143
$116
Total Expenditures
$2,314
Net Operating Budget
$1,095
($2)
$114
$2,316
$62
$2,378
$1,114
$24
$1,138
The Transportation Engineering and Parking Services section of Public Works is responsible for Transportation
Engineering, the day-to-day management of the Town’s Crossing Guard program and Parking Services.
Transportation Engineering is responsible for the long range planning of the Town’s transportation system, including
Active Transportation planning. The group is responsible for the system analyses of existing conditions to identify
operational and physical improvement requirements of the Town’s transportation network, as well as the review and
assessment of transportation and parking impact studies associated with future subdivision and site plan proposals.
Crossing Guards are employed by the Town of Whitby to ensure the safe crossing of students as they travel to and from
school. There are approximately 80 crossing guards in the program and assistance is provided at 63 locations throughout
the Town of Whitby. Crossing guards are responsible for crossing elementary school aged children for both the Durham
District School Board and the Durham Catholic District School Board.
Parking Services is responsible for the administration and enforcement of the Town’s Traffic By-law along with the
operation of the Town’s on-street parking meter program and off-street pay-and-display parking lot program.
Duties include:
Providing public education regarding the provisions of the Town’s Traffic By-law including suggestions and advice to
resolve ongoing parking violations
Conducting enforcement of the Traffic By-law by issuing parking infraction notices for various offences including fire
route offences, accessible parking space infractions and on-street parking concerns
Administering the parking infraction legislative process including issuing notices required by the Provincial Offences
Court and the prosecution of parking infractions
Administering the Town’s on-street parking meter program and off-street parking program including infrastructure
maintenance, equipment repair and replacement, and the municipal leased parking program
Operating the First Attendance Facility parking review program providing defendants with an efficient early resolution
process for disputed parking infraction notices
TOWN OF WHITBY
194
Budget Change Analysis
Division: Transportation Engineering & Parking Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Increased recovery from capital projects associated with increased
personnel costs who perform project work related to the capital
program
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $31.7K and assumed inflationary
adjustments for other expenditures including utilities totaling $6.6K
primarily related to parking services. These increases are offset by
$10.6K reduction in transfer to parking reserve fund as a result of
the overall inflationary pressures for parking services. .
($4)
($4)
($4)
$28
$28
$28
$24
Other Changes:
Annualization
004 Rev - Annualization
Recovery from parking fines relating to the work performed by the
2016 budget approved two part time Parking Enforcement Officer
positions
005 Exp - Annualization
Personnel related costs for the two part time Parking Enforcement
Officer positions approved in 2016
($15)
($15)
($15)
$15
$15
$15
$0
Growth
008 Rev - Growth
Increased Parking fine and lot revenues $21K offset by $0.6K
reduction relating to municipalities no longer eligible for provincial
summer student grant program
009 Exp - Growth
$1K reduction in operating supplies and $3.5 increase in mileage
for crossing guard program; $7.5K increase in legal fees relating to
parking enforcement and $2.5K for parking administrative costs due
to growth and increased transfer to parking reserve fund of $11K
based on net contribution of revenues in excess of expenses
($20)
($20)
($20)
$24
$24
$24
$4
$1
$1
$1
$1
Service Level
010 Rev - Service Level
Private Parking enforcement training $0.2K
011 Exp - Service Level
Additional mobile device for transportation engineering staff
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's one time cost planned for crossing guard
program
($4)
($4)
($4)
($4)
Current Year
Decision Items:
Total Budget Change
($39)
TOWN OF WHITBY
195
$64
$25
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Development Engineering & Environmental Services
Financial Account Category
($ in 000's)
Note: Numbers may not add due to rounding.
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($515)
Miscellaneous Revenue & External Recoveries
($216)
Transfers from Reserves & Internal Recoveries
($127)
Total Revenues
($858)
$859
($60)
($137)
($290)
($290)
($127)
($3)
($130)
($204)
($353)
($557)
$796
$235
$1,031
$13
$6
$19
$1,050
($77)
Expenditures
Salaries, Wages & Benefits
Purchased Services and Supplies
$21
Administrative Costs
$19
Transfers to Reserves and Internal Transfers
$20
Total Expenditures
$919
$809
$241
Net Operating Budget
$61
$605
($112)
$493
The Development Engineering & Environmental Services section is responsible for Subdivision
and Site Plan Engineering and Stormwater Management.
Subdivision and Site Plan Engineering is responsible for the detailed engineering review and
approvals of municipal servicing requirements for subdivisions and site plans, determination of
developer contributions for infrastructure and letters of credit, identification of agreement requirements
regarding infrastructure. The Section is also responsible for reviewing and field inspecting lot grading,
servicing and fencing, and providing recommendations regarding land division and committee of
adjustment from a civil (municipal, transportation, storm) engineering and operational maintenance
perspective. This Section also provides recommendations and annual updates to the Engineering
Design Standards.
Stormwater Management is responsible for the planning and analysis of all municipal stormwater
facilities including sewers and ponds. The scope of works includes environmental assessments,
management of preliminary and detail design assignments, and drainage master plans. This group
also provides advice and insight to Operations maintenance staff, and assists in reviewing
development applications relating to stormwater management.
TOWN OF WHITBY
196
Budget Change Analysis
Division: Development Engineering & Environmental Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
$1.6K increased Design Review Fees through subdivision
agreements related to wage cost increases. Additional $2.5K
recovered from capital projects for project management activities
related to the capital program due to increased personnel costs.
($4)
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements
($4)
($4)
$16
$16
$16
$12
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
$290K recovery of full cost of 2 temporary positions plus an
overhead allocation for work dedicated on West Whitby. Net of costs
identified below generating an overall contribution of $69K. Also
$58K due to additional site plan and fill inspection fees based on
previous experience
009 Exp - Growth
$221K Personnel and admin costs related to 2 temporary positions
funded by recovery from West Whitby. Plus administrative cost
increases for other development engineering staff of $4.2K.
($348)
($348)
($348)
$225
$225
$225
($123)
$2
$2
$2
$2
Service Level
011 Exp - Service Level
$1.7K service level due to new OACETT regulatory requirements for
technician staff development.
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's one time cost for purchase of cell phone
($1)
($1)
($1)
($1)
Current Year
Decision Items:
Total Budget Change
($352)
TOWN OF WHITBY
197
$242
($110)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Technical & Administrative Services
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Miscellaneous Revenue & External Recoveries
($2)
Transfers from Reserves & Internal Recoveries
($114)
($106)
($2)
($108)
Total Revenues
($116)
($106)
($2)
($108)
Expenditures
Salaries, Wages & Benefits
$1,279
$1,333
$32
Building Related Costs & Utilities
$1,426
$1,392
Purchased Services and Supplies
$263
$238
Administrative Costs
$156
$143
Total Expenditures
$3,124
$3,106
($95)
$3,011
Net Operating Budget
$3,008
$3,000
($97)
$2,903
($128)
$1,365
$1,264
$238
$1
$144
Technical and Administrative Services is responsible for working with the Operational Services Divisions
as well as the Fire Department and Seniors Centre to provide GIS and technical support. This section is
responsible for the property management of the Operations Centre, managing and coordinating
communications with the public, leading the administrative processes in operations as they relate to financial
programming, quality control of purchasing, invoicing, records management, statistical reporting, attendance
maintenance and levels of service.
TOWN OF WHITBY
198
Budget Change Analysis
Division: Technical & Administrative Services
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
$1.7K Increased recovery from capital projects related to staff who
perform project management activities related to the capital program
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $31.6K and assumed inflationary
adjustments for other expenditures including utilities of $47.2K
(primarily for streetlighting $36.4K).
($2)
($2)
($2)
$84
$84
$84
$82
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
Increased hydro costs due to additional lighting installed $6.6K
offset by training savings $1.4K. $9.2K of efficiencies identified with
2% budget reduction target.
($4)
($4)
($4)
($4)
$6
$6
$6
$6
Service Level
011 Exp - Service Level
Increased training for Transportation Association of Canada for 2
staff positions $6K
Capital Impact
013 Exp - Capital Impact
Hydro savings related to phase 3 of the capital LED streetlighting
project $147K
($147)
($147)
($147)
($147)
($35)
($35)
($35)
($35)
($96)
($98)
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of the prior year's one time reduced hydro savings from the
installation of LED streetlighting due to one month delay of full year
savings
Current Year
Decision Items:
Total Budget Change
($2)
TOWN OF WHITBY
199
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Roads & Traffic
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Grants
($1)
Miscellaneous Revenue & External Recoveries
($47)
($14)
Transfers from Reserves & Internal Recoveries
($251)
($209)
Total Revenues
($298)
($224)
$1
($14)
($209)
$1
($223)
Expenditures
Salaries, Wages & Benefits
$2,578
Building Related Costs & Utilities
$2,578
$134
$46
$43
$686
$667
Administrative Costs
$19
$17
Total Expenditures
$3,329
$3,305
$71
$3,376
Net Operating Budget
$3,031
$3,081
$72
$3,153
Purchased Services and Supplies
$4
$2,712
($67)
$47
$600
$17
The Roads and Traffic Section of the Department is responsible for the maintenance of all roads and
roads-related public infrastructure (roads, bridges, storm sewers, stormwater management ponds,
street lighting, cycling/multi-use pathways, sidewalks, signs, line markings, fences, and parking lots)
within the Town's jurisdiction.
TOWN OF WHITBY
200
Budget Change Analysis
Division: Roads & Traffic
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements and assumed inflationary adjustments for
other expenditures including utilities
$53
$53
$53
$53
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
$0.9K reduction relating to municipalities no longer eligible for
provincial summer student grant program
$1
009 Exp - Growth
$11.9K hydro and maintenance costs related to new signals at
Thickson/Gateway and West Whitby offset by $4.1K savings in
operating supplies in dust control due to urbanization of rural roads
as growth occurs. 52K of additional efficiencies in operating
supplies, maintenance contracts and external equipment rentals
identified with 2% budget reduction target.
$1
$1
($44)
($44)
($44)
($43)
$87
$87
$87
$87
Service Level
011 Exp - Service Level
Personnel costs of $78.4K related to additional FTE for ongoing
accommodation purposes; $9K hydro and maintenance costs
related to Council approved installation of signals
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of the prior year's one time cost of $15K for external
equipment rental to perform channel cleaning and $10K for
spraying road side grass.
($25)
($25)
($25)
($25)
$71
$72
Current Year
Decision Items:
Total Budget Change
$1
TOWN OF WHITBY
201
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Winter Control
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Miscellaneous Revenue & External Recoveries
($182)
($129)
$26
($103)
Total Revenues
($182)
($129)
$26
($103)
Expenditures
Salaries, Wages & Benefits
Vehicle & Equipment Maintenance and Fuel
Purchased Services and Supplies
$1,039
$1,077
$32
$38
$1,628
$1,810
$20
$1,097
$38
($70)
$1,740
Administrative Costs
$3
$1
Total Expenditures
$2,702
$2,926
($50)
$2,876
Net Operating Budget
$2,520
$2,797
($24)
$2,773
$1
The Winter Control Section is responsible for the Town's comprehensive winter control program that
deals with snow clearing operations and icy conditions during winter months to make roads, and
sidewalks safe and passable for Whitby residents.
TOWN OF WHITBY
202
Budget Change Analysis
Division: Winter Control
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $19K plus $17K increase for sand supplies
due to change in supplier
$36
$36
$36
$36
Other Changes:
Annualization
$0
Growth
009 Exp - Growth
As per the Winter Control policy, the budget is prepared based on 5
year average, this results in a decline of $81.6K in salt and sand
requirements. In the event the actual experience is more than the 5
year average quantities the Town maintains a Winter Control
Contingency Reserve if required.
($87)
($87)
($87)
($87)
Service Level
$0
Capital Impact
$0
One-time Items
Prior Year Reversals
002 Rev - PY Non-recurring
Reversal of the prior year's one time revenue relating to snow
removal services during the construction of the 407
$26
$26
$26
$26
Current Year
Decision Items:
Total Budget Change
$26
TOWN OF WHITBY
203
($51)
($25)
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Waste Management
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($6)
($6)
Miscellaneous Revenue & External Recoveries
($65)
($61)
($30)
($91)
Total Revenues
($71)
($67)
($30)
($97)
($6)
Expenditures
Salaries, Wages & Benefits
$2,006
$2,105
$35
$2,140
Vehicle & Equipment Maintenance and Fuel
$519
$566
$12
$578
Purchased Services and Supplies
$238
$106
Administrative Costs
$82
$91
Total Expenditures
$2,845
$2,868
$35
$2,903
Net Operating Budget
$2,774
$2,801
$5
$2,806
$106
($12)
$79
The Public Works Department provides solid waste collection services for Whitby residents which
includes residual (garbage), green bin organics, yard waste, and special collections program (bulky
household items, metals, appliances, tires, E-waste and porcelain).
TOWN OF WHITBY
204
Budget Change Analysis
Division: Waste Management
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Increased revenue related to selling advertising space in Waste
Management Calendar
$0
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $35K. Inflationary pressures on vehicle and
equipment maintenance of $12K and $4K for waste removal
contracts
$52
$52
$52
$52
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Increased revenue from sale of scrap metal $4K and special
collection fees $1K
($5)
009 Exp - Growth
Reduced requirements for advertising, diversion fees and operating
supplies $2.9K. $11.9K of efficiencies identified as part of 2%
budget reduction target.
($5)
($5)
($15)
($15)
($15)
($20)
Service Level
010 Rev - Service Level
Anticipated full year value of charging a fee for 1st special collection
$45K and $5K for an increase to bag tag fee to $2.00 as per Budget
Options Report CS 20-17 Attachment 1. Note based on timing of
implementation in 2017 $25K will not be realized in 2017 and is
shown as one time reduction below.
($50)
($50)
($50)
($50)
Capital Impact
$0
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of prior year's one time of $1.9K for re-design of waste
calendar to address accessibility requirements
($2)
($2)
Current Year
014 Rev - One-time Items
$25K of the increased fees for special collections and bag tags will
be realized in 2017.
$25
$25
$25
($2)
$23
Decision Items:
Total Budget Change
($30)
TOWN OF WHITBY
205
$35
$5
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Fleet & Safety
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Program Revenues, Fees and Fines
($6)
($6)
Miscellaneous Revenue & External Recoveries
($370)
($391)
($38)
($429)
Total Revenues
($376)
($397)
($38)
($435)
($6)
Expenditures
Salaries, Wages & Benefits
$1,203
$1,250
$33
$1,283
Vehicle & Equipment Maintenance and Fuel
$989
$1,058
$15
$1,073
Purchased Services and Supplies
$207
$152
$21
$173
Administrative Costs
$125
$116
$8
$124
Total Expenditures
$2,524
$2,576
$77
$2,653
Net Operating Budget
$2,148
$2,179
$39
$2,218
The Fleet and Safety Services Section manages and administers a comprehensive maintenance,
repair and replacement program for the Town’s vehicles, equipment and specialty tools so they are
safe, reliable, and perform at a high quality. This Section of Public Works provides support to all
Divisions in Public Works and other Town Departments including Whitby Fire and Emergency Services
in the selection and specification of vehicles and equipment. The Section also develops and delivers
comprehensive vehicle and equipment programs to ensure all drivers and operators are properly
trained and work in a safe manner.
TOWN OF WHITBY
206
Budget Change Analysis
Division: Fleet & Safety
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Increase in recoveries from third parties for fleet services
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $32.6K plus assumed inflationary
adjustments for other expenditures
($30)
($30)
($30)
$38
$38
$38
$8
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
Recovery of fuel supplied to third party vehicles serviced by the
Town $8K
($8)
009 Exp - Growth
Increased fuel for third party vehicles serviced by the Town $7.3K
($8)
($8)
$7
$7
$7
($1)
$4
$4
$4
$4
$68
$68
$68
$68
$21
$21
($62)
($62)
($41)
($41)
$76
$38
Service Level
011 Exp - Service Level
$3.1K for courses and exams for mechanics related to maintaining
fire vehicles in-house and $0.5K increased personal protection
wear items
Capital Impact
013 Exp - Capital Impact
$67.9K in vehicle operating costs related to 2017 capital growth
related projects (30170902 - 4x4 truck with plow; 30130907 - street
sweeper; 30130908 - single axle dump)
One-time Items
Prior Year Reversals
003 Exp - PY Non-recurring
Reversal of the prior year's one time $21K deferral of the annual
maintenance cost for Regional Radio in 2016 as it was effective
September 2016
Current Year
015 Exp - One time Items
$62K of the $67.9K in vehicle operating costs related to 2017 capital
growth related projects will be deferred to 2018
Decision Items:
Total Budget Change
($38)
TOWN OF WHITBY
207
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
Financial Summary
Division: Parks Maintenance
Note: Numbers may not add due to rounding.
Financial Account Category
($ in 000's)
2016
2016
Budget
2017
Year End
Budget
Change
Budget
Projection
Request
Revenues
Grants
($3)
Program Revenues, Fees and Fines
($8)
($8)
Miscellaneous Revenue & External Recoveries
($73)
($77)
Transfers from Reserves & Internal Recoveries
($37)
($25)
($118)
($113)
Total Revenues
$3
($8)
$3
($74)
($25)
$6
($107)
Expenditures
Salaries, Wages & Benefits
Building Related Costs & Utilities
Vehicle & Equipment Maintenance and Fuel
Purchased Services and Supplies
$3,362
$3,384
$72
$3,456
$424
$403
$14
$417
$33
$21
$7
$28
$335
$359
$23
$382
Administrative Costs
$18
$26
Total Expenditures
$4,172
$4,193
$116
$4,309
Net Operating Budget
$4,054
$4,080
$122
$4,202
$26
Parks Operations maintains 126 parks with over 960 acres of active parkland, over 1,350 acres of passive open space,
and approximately 70 kilometers of trails. Staff are also responsible for Winter Snow Clearing and Ice Control at all Town
facilities and municipal parking lots. The Parks Maintenance Section comprises of four groups, namely:
Forestry Services program includes the general maintenance of trees on Town streets, in parks, and on other
designated Town properties. This program involves tree planting (including boulevards/streets, parks, rural roads, and
community involved naturalization planting) tree mulching, tree fertilization, tree pruning (includes Winter Block
Pruning program, which operates on a 5-year rotation), mature tree inspection and maintenance, tree and stump
removal, and tree pest and disease management.
Horticulture and Turf program includes the establishment and maintenance of floral and shrub displays on
designated Town properties, including parks, Town facilities and boulevards. A Turf Maintenance Program provides
regular maintenance and repairs for turf of designated high profile properties and sports fields. The program includes
aerating, fertilizing, top dressing, over seeding, sod work, and weed control. There is also a Ball Diamond
Maintenance program to provide a regular maintenance and repair schedule for all Town permitted diamonds. Parks
staff maintain 36 ball diamonds and 42 soccer fields.
General Maintenance provides a program for the maintenance of sports and playground equipment, field
houses/washrooms, splash pads, tennis courts, skateboard parks, fences, signs, walkways, park furniture, etc.
Regular monthly inspections of all parks and playground equipment are carried out by certified staff. This group is
also responsible for the collection of garbage at all Town parks, trails and various municipal facilities, and is involved in
the set up and operations requirements of Town sponsored special events.
Grounds Maintenance section is responsible for all grass cutting operations throughout the Town including parks,
sportsfields, recreation facilities, libraries, and other municipally owned properties. The section also supervises the
contracted grass cutting of all municipal and regionally owned unoccupied boulevards.
TOWN OF WHITBY
208
Budget Change Analysis
Division: Parks Maintenance
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
Inflation:
006 Rev - Status Quo
Decreased recovery associated with boulevard grass cutting on
behalf of the Region $2.7K
$3
007 Exp - Status Quo
Remuneration and benefits adjustments based on assumed and/or
contractual agreements $71.9K and assumed inflationary
adjustments for other expenditures including utilities $9.7K and
$18K increase for contracted grass cutting due to correction of prior
year budget amount
$3
$3
$103
$103
$103
$106
Other Changes:
Annualization
$0
Growth
008 Rev - Growth
$3.1K reduction relating to municipalities no longer eligible for
provincial summer student grant program.
$3
009 Exp - Growth
Increased equipment maintenance costs, primarily lighting related,
due to aging infrastructure $8K offset by other repair and uniform
savings $2.4K and $5K savings in wood waste disposal identified
as part of the 2% budget target reduction.
$3
$3
$1
$1
$1
$4
$12
$12
$12
$12
Service Level
011 Exp - Service Level
Increased cost related to rental of additional and accessible
portable toilets as approved via report to Council in spring 2016
$10K plus $1K for maintaining fieldhouse adjacent to Wounded
Warriors Monument and $0.8K for Forestry Foreperson to access
data in the field
Capital Impact
$0
One-time Items
Prior Year Reversals
Current Year
$0
Decision Items:
Total Budget Change
$6
TOWN OF WHITBY
209
$116
$122
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
This page has been left intentionally blank
210
Capital Budget & Forecast
2017 Budget
Corporate Summary by Asset Category
( $ in 000's )
Facilities and Parks
Sports Facilities
Community Centres
Operations Facilities
Fire Halls
Municipal Building
Other Town Property
Park Recreation Facilities
Trails and Walkways
2017
2018
$2,165 $9,375
$2,187
$708
$7,346
$90
$3,687
$266
$857
$125
$562
$148
$4,426 $4,495
$1,950 $1,610
$23,181 $16,816
2019
2020 to
2026
Total
$1,014 $56,948
$69,501
$679 $11,072
$14,647
$340
$8,123
$15,899
$1,035
$9,205
$14,192
$875 $21,476
$23,333
$240
$5,121
$6,071
$4,399 $38,464
$51,784
$368
$6,542
$10,470
$8,950 $156,949 $205,896
Roads, Roads Related and Storm Water
Roads
$23,392 $14,887 $36,299 $215,660 $290,237
Bridges and Culverts
$9,660 $1,045
$775 $13,578
$25,058
Sidewalks and Multi-Use Paths
$3,606 $3,005 $2,734 $20,164
$29,509
Parking
$25
$135 $1,200 $11,455
$12,815
Roadside Appurtenances
$1,230 $1,190 $1,437
$3,990
$7,847
Storm Water Management
$765 $5,167 $1,695 $15,955
$23,582
Street Lights
$3,366 $3,160 $3,267
$7,398
$17,190
Asset Management Program
$420
$425
$505
$3,045
$4,395
$42,464 $29,014 $47,911 $291,243 $410,632
Fleet and Equipment
Fleet
MIS Equipment and Systems
Fire Equipment
Library Resources
Studies and Initiatives
Downtown Improvement
Studies
Miscellaneous
Total Capital
$4,352
$3,023
$139
$689
$8,203
$4,665
$1,274
$198
$799
$6,936
$3,635
$1,436
$223
$834
$6,128
$27,314
$9,945
$1,831
$6,942
$46,031
$39,966
$15,677
$2,391
$9,264
$67,298
$223
$4,167
$10
$4,400
$289
$2,125
$0
$2,414
$389
$1,970
$0
$2,359
$1,303
$10,485
$0
$11,788
$2,203
$18,747
$10
$20,960
$78,248 $55,179 $65,347 $506,011 $704,786
Note: Numbers may not add due to rounding
211
Capital Budget and Forecast
Corporate Summary by Project Classification
( $ in 000's )
2017
2018
2019
2020 to
2026
Total
Maintenance Projects
Facilities and Parks
$6,216 $4,548 $4,098 $33,787
Roads, Roads Related and Storm Water $13,565 $12,943 $13,950 $79,293
Fleet and Equipment
$4,968 $4,557 $4,550 $32,167
Studies and Initiatives
$118
$214
$314
$853
$24,868 $22,261 $22,912 $146,101
$48,649
$119,751
$46,243
$1,498
$216,141
Growth Projects
Facilities and Parks
$16,189 $11,717 $4,839 $123,162
Roads, Roads Related and Storm Water $28,899 $16,071 $33,961 $211,950
Fleet and Equipment
$3,230 $2,374 $1,573 $13,863
Studies and Initiatives
$4,167 $2,125 $1,970 $10,485
$52,485 $32,287 $42,343 $359,461
$155,908
$290,880
$21,040
$18,747
$486,575
Other Projects
Facilities and Parks
Fleet and Equipment
Studies and Initiatives
Total Capital
$776
$5
$115
$896
$450
$450
$1,339
$15
$715
$2,069
$78,248 $55,179 $65,347 $506,011
$704,786
Note: Numbers may not add due to rounding
212
$551
$5
$75
$631
$12
$5
$75
$92
Capital Budget and Forecast
Corporate Summary by Financing Source
( $ in 000's )
Maintenance Projects
Maintenance Reserves
Program Reserves
One-Time Reserves
Long Term Debt (note A)
External Contributions
Growth Projects
Growth Reserves
Development Charges
Program Reserves
One-Time Reserves
Long Term Debt (note B)
External Contributions
Other Projects
Program Reserves
One-Time Reserves
Unfinanced
Total Capital Budget
2017
2018
2019
2020 to
2026
Total
$19,858 $18,417
$2,315
$1,819
$1,646
$1,686
$700
$280
$349
$59
$24,868 $22,261
$18,853 $135,108 $192,237
$2,369
$9,992 $16,494
$1,690
$0
$5,022
$0
$1,000
$1,980
$0
$0
$408
$22,912 $146,101 $216,141
$8,008
$9,728
$19,631 $21,509
$390
$78
$439
$0
$19,900
$0
$4,117
$973
$52,485 $32,287
$9,626 $49,283 $76,645
$29,789 $131,681 $202,609
$150
$2,146
$2,764
$0
$0
$439
$2,493 $175,561 $197,954
$284
$790
$6,164
$42,343 $359,461 $486,575
$75
$821
$0
$896
$75
$356
$200
$631
$78,248 $55,179
$75
$17
$0
$92
$450
$0
$0
$450
$675
$1,194
$200
$2,069
$65,347 $506,011 $704,786
Note: Numbers may not add due to rounding
Note A - This reflects the Whitby Marina's Capital maintenance projects that are anticipated to
be debt financed and repaid by Marina revenue and not the tax base.
Note B - Included in 2017, is the west Whitby CP Rail Grade Separation bridge for $9.4M
which will financed through a front ending agreement.
213
Capital Budget and Forecast
Corporate Uncommitted Reserve Forecast
( $ in 000's )
2017
2018
2019
2021 (Five
Years)
2026 (Ten
Years)
Corporate Reserve / Reserve Fund
Categories
Asset Maintenance
Growth
Development Charges
Program
One-Time
Stabilization
Long Term Debt Principle Balance
Long Term Debt
5,657
18,943
45,365
11,363
3,866
9,929
95,122
5,379
10,398
38,719
11,310
2,780
9,929
78,515
4,628
1,985
28,877
10,963
2,029
9,929
58,411
4,088
(9,743)
13,785
11,425
3,941
9,929
33,425
328
(51,336)
26,987
8,418
6,583
9,929
908
35,200
35,200
33,670
33,670
34,269
34,269
94,163
94,163
169,251
169,251
Note: Numbers may not add due to rounding
This report shows the uncommitted reserve / reserve funds for the budget year, the next two
years, year five and year ten of the capital budget forecast. The purpose of this report is to
give an indication of the overall trend since balances are likely to change. This is due to actual
project costs and timing possibly differing from the forecast. In addition, forecasted
contributions to reserves / reserve funds will also likely change from the assumptions made.
Assumptions
1) The above reserve forecasts are a continuation of the 2016 projected year end
uncommitted balance shown in the Summary section of the budget book.
2) The timing and cost of all Capital Projects are as per the 2017 Capital Forecast
3) All annual contributions to reserves are maintained at current 2017 levels, except;
4) The annual Growth Reserve contribution has been increased annually by an amount
equal to 100% of the forecasted annual increase in growth related tax revenue due to
new development. In addition, the Growth Reserve reflects all of the growth related
impacts for the operating budget and capital maintenance costs as per the 2016
Development Charge Background Study and Total Cost of Growth Report, that must be
funded from the tax base. As such, the negative balance reflects the requirement for
tax increases due to growth, previously estimated at 1.5% each year for the next 10
years.
5) Development Charge collections are as per the growth forecast included in the 2016
Development Charge Background Study.
6) All annual long term debt payments are paid from the Growth Reserve (tax based
reserve), Development Charges and Program Reserve
214
Capital Budget and Forecast
Summary by Department and Project Classification
( $ in 000's )
CAO'S Office
Growth Projects
Community and Marketing Services
Maintenance Projects
Growth Projects
Other Projects
Corporate Services
Maintenance Projects
Growth Projects
Fire and Emergency Services
Maintenance Projects
Growth Projects
Other Projects
Legal and By-Law Services
Maintenance Projects
Growth Projects
Planning and Development
Maintenance Projects
Growth Projects
Other Projects
Public Works
Maintenance Projects
Growth Projects
Other Projects
Whitby Public Library
Maintenance Projects
Growth Projects
Total Capital Budget
2017
2018
2019
2020 to
2026
Total
$100
$100
$100
$100
$150
$150
$210
$210
$560
$560
$5,213
$5,511
$110
$10,834
$3,885
$11,757
$200
$15,842
$3,424
$3,989
$0
$7,413
$24,276
$103,262
$0
$127,538
$36,797
$124,520
$310
$161,627
$1,201
$2,410
$3,611
$568
$855
$1,423
$804
$885
$1,689
$7,778
$8,080
$15,858
$10,351
$12,230
$22,581
$1,826
$3,720
$5
$5,551
$1,309
$885
$5
$2,199
$313
$1,000
$5
$1,318
$6,350
$7,685
$0
$14,035
$9,798
$13,290
$15
$23,103
$43
$0
$43
$7
$0
$7
$0
$0
$0
$172
$157
$329
$222
$157
$379
$118
$2,745
$105
$2,968
$214
$780
$75
$1,069
$314
$775
$75
$1,164
$853
$5,310
$450
$6,613
$1,498
$9,610
$705
$11,813
$15,536
$37,969
$676
$54,180
$15,488
$17,675
$351
$33,514
$17,247
$35,359
$12
$52,618
$98,966
$228,012
$0
$326,978
$147,236
$319,014
$1,039
$467,289
$932
$30
$962
$791
$235
$1,026
$811
$185
$996
$7,706
$6,745
$14,451
$10,240
$7,195
$17,435
$78,248
$55,179
$65,347
$506,011
$704,786
Note: Numbers may not add due to rounding
215
Capital Budget and Forecast
Summary by Department and Asset Category
($ in 000's)
CAO'S Office
Studies and Initiatives
Community and Marketing Services
Facilities and Parks
Roads, Roads Related and Storm Water
Fleet and Equipment
Studies and Initiatives
Corporate Services
Facilities and Parks
Fleet and Equipment
Studies and Initiatives
Fire and Emergency Services
Facilities and Parks
Fleet and Equipment
Studies and Initiatives
Legal and By-Law Services
Fleet and Equipment
Planning and Development
Fleet and Equipment
Studies and Initiatives
Public Works
Facilities and Parks
Roads, Roads Related and Storm Water
Fleet and Equipment
Studies and Initiatives
Whitby Public Library
Facilities and Parks
Fleet and Equipment
Studies and Initiatives
Total Capital Budget
2017
$100
$100
2018
2019
2020 to
2026
Total
$100
$100
$150
$150
$210
$210
$560
$560
$10,530 $15,631
$0
$15
$132
$55
$172
$140
$10,834 $15,842
$7,168
$0
$95
$150
$7,413
$125,862
$135
$941
$600
$127,538
$159,191
$150
$1,224
$1,062
$161,627
$391
$2,835
$385
$3,611
$91
$1,182
$150
$1,423
$124
$1,316
$250
$1,689
$4,695
$9,313
$1,850
$15,858
$5,300
$14,646
$2,635
$22,581
$3,687
$1,864
$0
$5,551
$266
$1,933
$0
$2,199
$1,035
$283
$0
$1,318
$9,205
$4,706
$125
$14,036
$14,192
$8,786
$125
$23,103
$43
$43
$7
$7
$0
$0
$329
$329
$379
$379
$65
$2,903
$2,968
$0
$1,069
$1,069
$0
$1,164
$1,164
$0
$6,613
$6,613
$65
$11,748
$11,813
$8,328
$688
$594
$42,464 $28,999 $47,911
$2,548 $2,897 $3,508
$840
$930
$605
$54,180 $33,514 $52,618
$10,111
$291,108
$23,394
$2,365
$326,978
$19,720
$410,482
$32,347
$4,740
$467,289
$30
$926
$40
$996
$7,077
$7,348
$25
$14,451
$7,493
$9,851
$90
$17,435
$78,248 $55,179 $65,347
$506,011
$704,786
$246
$716
$0
$962
Note: Numbers may not add due to rounding
216
$140
$861
$25
$1,026
Facilities and Parks
2017 Budget
Asset Overview
Maintenance Projects
Parks
5 Town Parks
10 Waterfront Parks
19 District Parks
53 Local Parks
32 Parkettes
2 Off Leash Dog Parks
Total Park Acres: 834
Total Open Space Acres: 1,277
26 kms multi-use trails
39 kms of park walkways
Arenas and Pools
Iroquois Park Sports Centre
McKinney Centre
Luther Vipond Memorial Arena
Civic Recreational Complex
The lifecycle replacement of the Town assets is
prepared in conjunction with the Town’s 2016 Asset
Management Plans (AMP).
The current replacement value for the Town’s facilities
is $359 million and the majority, 71% of the Town
facilities are in good to excellent condition. However
3.5% of the assets valued at more than $10.3 million
are in poor to very poor condition. Overall the Town
received an asset health grade of ‘B’.
The current replacement value for the Town’s park
assets total $70 million. More than 60% of the Town’s
Parks assets are in good or excellent condition, 26%
are in fair condition, and the remaining 14% valued at
$9.8 million are in poor to very poor condition. As a
result, the Town received an asset health grade of ‘B’.
Asset
Other Facilities
Brooklin Community Centre
and Library
Whitby Central Library
Centennial Building
Heydenshore Pavilion
Port Whitby Marina
Station Gallery
Seniors Activity Centre
Brooklin / Ashburn / Spencer
Community Centres
5 Fire Stations / Headquarters
Operations Centre
Whitby Municipal Building
Other Town Owned Property
Facilities
Parks
Total
AMP Required Annual Maintenance
Budget (10 year average in
thousands)
$6,572
$2,357
$8,929
Growth Projects
Whitby is a growing community. Expansion and new
construction of assets are planned for in the
Development Charge Background Study and the
Capital Budget Forecast. Unless exempted in the
Development Charge Act, these projects would be
partially financed by development charges, with the
remainder coming from reserves or tax based
financing.
217
Facilities and Parks | Overview and Analysis
2017 Project Highlights
Emerald Ash Borer
Action Plan
Operations Centre
Expansion
Land Acquisition
This plan is the Town’s
multi-year response to
combat the destruction to
the Town’s trees caused by
the emerald ash borer.
Phase 1 of a multi-phase
expansion. The addition of a
second storey on the existing
building to address staffing
and training needs, along with
renovations to the first floor.
Land acquisition budget for
a future Fire Training
Complex, a new Fire Hall
and a future Public Works
Satellite Facility
Budget: $675 thousand
(2017)
Budget: $5.5 million
Budget: $5 million (2017)
Funding Source: Long
Term Debt
Funding Source: One-Time
Reserve (LTFR)
Funding Source: Long Term
Debt
Trails
South Youth Room
Parks
Trail expansions and
connections in Cullen
Central Park, Heber Down
and the Lynde Creek Trail.
A new youth room will be
created at Iroquois Park
Sports Centre.
New and redeveloped
parks including Upperview,
Vanier, Kelloryn and
Jeffrey Parks.
Budget: $100,000
Budget: $1.42 million
Funding Source: Growth
Reserve Fund (GRF),
Development Charges and
External Financing (Grant)
Budget: $1.072 million
Funding Source: One-Time
Reserve (LTFR)
218
Funding Source: Growth
Reserve Fund (GRF) and
Development Charges
Facilities and Parks | Overview and Analysis
2017 Capital Budget
Project Classification / Financing Source
Facilities
Budget
Parks
Budget
2017
Budget
$ 2,892
$ 1,054
$ 180
$
50
$ 700
$ 4,877
$ 1,340
$
0
$
0
$
0
$
0
$ 1,340
$ 4,232
$ 1,054
$ 180
$
50
$ 700
$ 6,216
$
53
$ 622
$ 214
$ 439
$
0
$10,500
$11,828
$ 953
$ 2,915
$
0
$
0
$ 494
$
0
$ 4,361
$ 1,005
$ 3,537
$ 214
$ 439
$ 494
$10,500
$16,189
$ 100
$ 100
$16,805
$ 676
$ 676
$ 6,376
$ 776
$ 776
$23,181
Maintenance Projects
Transfer from Operating Budget (MR)
Program Reserves
One-Time Reserve (LTFR)
External Financing (Grants)
Long Term Debt
Growth Projects
Town Portion of Growth Costs (GRF)
Development Charges
Program Reserves
One-Time Reserve (LTFR)
External Financing (Grants)
Long Term Debt
Other Projects
One-Time Reserves (LTFR)
Total
All numbers are rounded to the nearest thousand and may not add due to rounding.
219
Facilities and Parks | Overview and Analysis
Uniformat II Capital Project Classification - Facilities
Uniformat II is a classification system developed by ASTM International, formerly known as the
American Society for Testing and Materials. It is a current industry standard used for the
identification and categorization of major component elements and systems in buildings, and
easily interfaces with commonly used construction specification documentation, costing indices
and asset management systems.
Standardizing project names using the Uniformat II system improves the identification,
organization, tracking and archiving of capital project information and assists in providing a
detailed long term facility asset management history.
The following table is a summary of the first two tiers of the Uniformat II code references used
for the facility maintenance projects in this section. A third tier of coding is often applied to
further differentiate components within a particular category. For example, C3020 denotes a
flooring project; D5020 denotes an interior lighting project, etc.
A
B
Foundations
Shell
C
Interiors
D
Services
E
Equipment and Furnishings
F
Special Construction and Demolition
G
Building Sitework
A10
B10
B20
B30
C10
C20
C30
D10
D20
D30
D40
D50
E10
E20
F10
F20
G20
G30
G40
220
Substructure
Superstructure
Exterior Enclosure
Roofing
Interior Construction
Stairs
Interior Finishes
Conveying
Plumbing
HVAC
Fire Protection
Electrical
Equipment
Furnishings
Special Construction
Selective Demolition
Site Improvements
Site Civil and Mechanical Utilities
Site Electrical Utilities
Facilities and Parks | Overview and Analysis
Facility Abbreviations
Facility abbreviations have been used in the Capital Program Detail Sheets. The following
table lists the full facility name and address for the abbreviations used.
Abbreviation
ACC
AOP
BCC
BCCL
CPL
CRC
CUL
FH1
FH2
FH3
FH4
FH5
FHQ
HEY
IPSC
LHAC
LVMA
MCK
OPC
PMB
PWM
SCC
SSD
WAS
WCB
WMB
WSAC
WSG
Facility
Ashburn Community Centre
Anne Ottenbrite Pool
Brooklin Community Centre
Brooklin Community Centre and Library
Central Public Library
Civic Recreation Complex
Cullen Central Park
Fire Hall 1
Fire Hall 2
Fire Hall 3
Fire Hall 4
Fire Hall 5
Fire Headquarters
Heydenshore Pavilion
Iroquois Park Sports Centre
Lynde House Museum
Luther Vipond Memorial Arena
McKinney Centre
Operations Centre
Parks Maintenance Building (Operations)
Port Whitby Marina
Spencer Community Centre
Salt and Sand Domes (Operations)
Animal Services
Centennial Building
Whitby Municipal Building
Whitby Seniors' Activity Centre
Station Gallery
221
Location
780 Myrtle Road West
500 Victoria Street West
45 Cassels Road East
8 Vipond Road
405 Dundas Street West
555 Rossland Road East
300 Taunton Road West
6745 Baldwin Street
1600 Manning Street
1501 Brock Street South
734 Dundas Street West
111 McKinney Drive
111 McKinney Drive
589 Water Street
500 Victoria Street West
900 Brock Street South
67 Winchester Road West
222 McKinney Drive
333 McKinney Drive
333 McKinney Drive
301 Watson Street
7035 Country Lane Road
333 McKinney Drive
4680 Thickson Road North
416 Centre Street South
575 Rossland Road East
801 Brock Street South
1450 Henry Street South
2017 Capital Budget and Forecast
Asset Category - Facilities and Parks
( $ in 000's )
Note: Numbers may not add due to rounding
Type*
2017
2018
2019
2020 - 2026
Total
71PM4101
Administrative and Town-Owned Property
M
$981
$404
$832
$3,494
$5,711
71PM4105
Central Public Library
M
$214
$40
$35
$2,482
$2,771
71PM4106
Civic Recreation Centre
M
$783
$996
$72
$1,112
$2,963
30PM4102
Closed Landfill Sites Monitoring Program (RFP-1 M
$57
$57
$57
$113
$284
71PM4102
Community Centres and Parks Facilities
M
$634
$35
$266
$2,032
$2,967
30PA5001
Emerald Ash Borer Action Plan
O
$676
$351
$12
$0
$1,039
71PM4103
Iroquois Park Sports Centre
M
$660
$683
$725
$6,687
$8,755
71PM4107
Luther Vipond Memorial Arena
M
$45
$8
$28
$3,449
$3,530
71PM4108
McKinney Centre
M
$270
$138
$139
$2,230
$2,777
75PA9001
Other Projects (CMS)
O
$0
$200
$0
$0
$200
70PG1602
Park Development - New
G
$330
$0
$0
$4,819
$5,149
70PM0501
Parks - Refurbishment
M
$1,170
$945
$1,296
$5,242
$8,653
70PG1501
Parks Growth Related Redevelopment / ExpansioG
$742
$725
$50
$1,473
$2,990
70PG2601
Parks Trail System - Expansion
G
$1,426
$1,218
$348
$5,240
$8,232
70PM2601
Parks Trail System - Rehabilitation
M
$20
$392
$20
$731
$1,163
30PM1501
Parks and Open Space Maintenance
M
$150
$150
$150
$1,050
$1,500
70PG1601
Parks and Recreation Land Acquisition
G
$0
$0
$0
$1,575
$1,575
74PM4101
Port Whitby Marina
M
$932
$325
$90
$1,553
$2,900
30PM4101
Public Works Facilities
M
$126
$110
$355
$1,908
$2,499
30PG4101
Public Works Facilities - New and Expanded
G
$7,300
$0
$0
$6,900
$14,200
71PG4101
Recreational Facilities New / Expanded
G
$138
$1,250
$50
$970
$2,408
72PO3501
South Youth Room at IPSC
O
$100
$0
$0
$0
$100
71PG5101
Sports Facility Strategy Recommendations
G
$275
$6,100
$463
$49,601
$56,439
71PG4102
Town Facilities New / Expanded
G
$4,190
$100
$1,500
$34,810
$40,600
70PG5102
Waterfront Park Development
G
$1,284
$494
$599
$12,484
$14,861
70PG8301
Waterfront Trail Development
G
$504
$0
$0
$571
$1,075
70PG5106
West Whitby Area - New Park Development
G
$0
$1,830
$1,830
$4,720
$8,380
71PM4104
Whitby Fire Facilities
M
* Project Classification: M = Maintenace Project; G = Growth Project; O = Other Project
222
$177
$266
$35
$1,705
$2,183
$23,181
$16,816
$8,950
$156,949
$205,896
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Emerald Ash Borer Action Plan
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Parks
30PA5001
Project Classification : Other Projects
PROGRAM DETAILS
Emerald Ash Borer is a non-native, invasive insect that was first identified in Whitby in 2011. All of the
estimated 7700 ash trees located on Town of Whitby property will be affected by the infestation. The
funds that are approved each year for the Emerald Ash Borer Action Plan are utilized for a combination
of ash tree removal, stumping and replacement planting, and treatment of high value ash trees.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
30145001 Emerald Ash Borer Action Plan
525,062
675,500
30155001 T-518-2015 Supply and Delivery of Trees
375,767
30155002 T-585-2015 Tree Planting and Stump Removal
439,842
Expenditures Total
Financing
One-Time Reserve
Financing Total
2018
351,300
2019
12,300
2020 to
2026
10 Year
Workplan
1,564,162
375,767
439,842
1,340,671
675,500
351,300
12,300
2,379,771
1,340,671
675,500
351,300
12,300
2,379,771
1,340,671
675,500
351,300
12,300
2,379,771
TOWN OF WHITBY
223
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Public Works Facilities - New and Expanded
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Facilities
30PG4101
Project Classification : Growth Projects
PROGRAM DETAILS
The Operations Centre expansion is a project to expand the Operations Centre which is currently
nearing capacity. The project will include a 3 phase expansion of the actual building, as well as costs
associated with land acquisition, furniture, and parking lot adjustment.
The expansion of the building will allow it to service future population by increasing the capacity to a
sufficient level through 2031.
Another component of this plan is a parking lot. The parking lot will allow for excess parking at the
Operations Centre, and provide overflow relief for McKinney Centre. The lot will be located adjacent to
the current McKinney Centre lot.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
30250601 Future Satellite Facility Design
2018
2019
2020 to
2026
600,000
30221201 Land Acquisition for Future Satellite Facility
30163301 OPC - E20 New Employee Furniture / Equipment
6,117
6,117
5,500,000
30140601 Operations Centre Expansion Phase 1 (S)
499,588
5,000,000
30130601 Parking Lot - Operations Centre
100,000
300,000
30244101 Salt Dome
30240701 Sand Dome
7,300,000
5,500,000
5,499,588
400,000
400,000
605,705
600,000
2,000,000
2,000,000
30180601 OPC - Expansion Phase 2
Expenditures Total
10 Year
Workplan
400,000
400,000
400,000
6,900,000
14,805,705
Financing
Growth Reserve Funds
50,837
13,500
847,500
911,837
Development Charges
554,869
286,500
2,227,500
3,068,869
7,000,000
3,825,000
10,825,000
605,706
7,300,000
6,900,000
14,805,706
Long Term Debt
Financing Total
TOWN OF WHITBY
224
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks and Open Space Maintenance
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Parks
30PM1501
Project Classification : Maintenance Projects
PROGRAM DETAILS
Parks maintenance projects involve minor repairs to park facilities in the Town. Open space
maintenance involves the management of trees throughout the Town. Both of these projects are done
as needed through the year, as prioritized by the Department, and remaining within an annual budget
based on previous years’ needs.
Sports facility repairs are carried out on sporting fields in the Town, and may include repairs to
baseball backstops, outfield fences, soccer mesh, and lighting. Small replacement projects include
replacement of items including parks furniture, garbage containers and soccer goals, based on life
cycle projections.
The unattended boulevard tree replacement involves the replacement of trees which are not currently
fronting onto residential properties. They may be located on boulevards or in woodlots and open
spaces. Woodlot tree management addresses the removal of trees in woodlots, and may be
completed by Town Forestry staff or by contracted services.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
70165001 Folkstone Skateboard Park Repairs
20,000
30111502 Park Sports Facility Repairs
21,148
30165001 Park Sports Facility Repairs
26,500
70155001 Rosedale Park Grading/Earthworks
13,945
30092403 Small Replacement Projects - Parks
2017
2018
2019
2020 to
2026
10 Year
Workplan
20,000
21,148
30,000
30,000
30,000
210,000
326,500
67,900
50,000
50,000
50,000
350,000
567,900
30072404 Unattended Blvd Tree Replacement
68,634
30,000
30,000
30,000
210,000
368,634
30072403 Woodlot Tree Management
24,588
40,000
40,000
40,000
280,000
424,588
Expenditures Total
242,715
150,000
150,000
150,000
1,050,000
1,742,715
242,715
150,000
150,000
150,000
1,050,000
1,742,715
Financing Total
242,715
150,000
150,000
150,000
1,050,000
1,742,715
Financing
Maintenance Reserves
TOWN OF WHITBY
225
13,945
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Public Works Facilities
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Facilities
30PM4101
Project Classification : Maintenance Projects
PROGRAM DETAILS
Operations Centre Maintenance involves the replacement of assets to maintain the current operating
standard of the building. Since the building became operational, in 1993, many of these assets have
not been replaced. As such, they are beginning to approach the end of their useful lives.
Other Public Works Facilities include the maintenance and inspection of other locations throughout the
Town under the responsibility of the Public Works Department such as Garden Street Pumping
Station, Brock Street Pumping Station and 111 Industrial Drive.
Projects involving the Landfill sites involve ongoing inspections and maintenance. Inspections are
legislated, along with some remediation work, including surface and ground water monitoring at closed
sites.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
30162301 111 Industrial Drive - B2010 Exterior Brick
30,000
30,000
30142401 Brock Street Pumping Station
11,045
11,045
30163501 Gordon Street Pumping Station Demolition
1,069
1,069
30132401 Gravel Pit
10,000
10,000
60,000
385,000
385,000
30,000
210,000
318,977
12,000
12,000
120,000
120,000
30204101 Landfill Inspection
30122402 Landfill Remediation
18,977
30130704 Landfill Sites Upgrades
50,000
30,000
30,000
50,000
30160703 OPC - B2034.1 Overhead Doors
30160704 OPC - B2034.2 Overhead Doors
30140705 OPC - C30 Emergency Room Renovations
50,000
50,000
30173801 OPC - Covered Storage (Mulch)
30183301 OPC - D3023 Auxiliary Equipment
10,000
30130711 OPC - D3041.2 Air Distribution Systems
10,000
100,000
100,000
30130708 OPC - D3041.1 Air Distribution Systems
80,000
8,000
8,000
2,072
2,072
30130712 OPC - D3041.4 Air Distribution Systems
28,000
28,000
30260702 OPC - D3041.5 Air Distribution Systems
50,000
50,000
30260703 OPC - D3041.6 Air Distribution Systems
25,000
25,000
30130709 OPC - D3042.1 Exhaust Ventilation Systems
15,000
30130710 OPC - D3042.2 Exhaust Ventilation Systems
8,000
15,000
8,000
30260701 OPC - D3042.3 Exhaust Ventilation Systems
5,700
5,700
30200510 OPC - E10 Fleet Hoist
32,000
32,000
30170701 OPC - E10 Generator Tank
25,000
25,000
30,000
60,000
30140703 OPC - E20 Office Furniture
30183401 OPC - E20 Office Furniture
30163001 OPC - Exhaust Fan Controller (S)
3,897
3,897
30,000
6,000
TOWN OF WHITBY
226
6,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Public Works Facilities
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Facilities
30PM4101
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
30160702 OPC - G20 Controlled Entry Gates
2018
2019
2020 to
2026
40,000
40,000
30180703 OPC - G2010 Roadways
650,000
30150703 OPC - G4020 Site Lighting (S)
9,295
30150704 OPC - G4020 Site Lighting (S)
2,930
30173201 OPC - Interior Lighting Retrofit
2,930
35,000
67,942
30120703 OPC - Storage Blocks
10,000
40,000
67,942
10,000
20,000
30210702 PMB - B3010.1a Roof Coverings - Main Hall, Metal
30210703 PMB - B3010.1c Roof Coverings, PVC
30130719 PMB - G4020 Site Lighting (S)
50,000
40,000
30190501 OPC - Security Equipment Update
230,000
230,000
15,000
15,000
4,500
4,500
30230701 SSD - B3010 Roof Coverings
30130714 SSD - E3042 Exhaust Ventilation Systems
30130715 SSD - G4020 Site Lighting (S)
250,000
250,000
20,000
20,000
6,750
6,750
30202501 TOWN - Accessible Parking Signage
Expenditures Total
Financing
Maintenance Reserves
30,000
30,000
374,477
126,000
110,000
355,000
1,907,700
2,873,177
374,477
86,000
110,000
355,000
1,907,700
2,833,177
110,000
355,000
1,907,700
2,873,177
One-Time Reserve
40,000
Financing Total
650,000
9,295
15,000
30173501 OPC - J1010 Brooklin Garage Demolition
10 Year
Workplan
374,477
TOWN OF WHITBY
227
126,000
40,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Closed Landfill Sites Monitoring Program (RFP-112-2015)
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Facilities
30PM4102
Project Classification : Maintenance Projects
PROGRAM DETAILS
Projects involving the Landfill sites involve groundwater level monitoring, groundwater well purging and
sampling, a monitoring well condition survey, a site condition inspection, surface water reconnaissance
events and sampling, and landfill gas sampling. These monitoring programs were established at each
site based on the monitoring requirements outlined in previous Ministry of the Environment and Climate
Change (MOECC) Closed Waste Disposal Site Inspection Reports and correspondence between the
Town and the MOECC.
Annual monitoring reports for each site will be provided to the MOECC. Each report will include a
summary of the monitoring program, new MOECC Closed Waste Disposal Site Inspection Reports,
results and technical recommendations.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
30144102 Landfill - D'Hillier Park
18,830
30144101 Landfill - Garden Street
35,042
30144103 Landfill - Industrial Park
Expenditures Total
Financing
Maintenance Reserves
Financing Total
2020 to
2026
10 Year
Workplan
2018
2019
15,000
15,000
15,000
30,000
93,830
25,000
25,000
25,000
50,000
160,042
24,349
16,500
16,500
16,500
33,000
106,849
78,221
56,500
56,500
56,500
113,000
360,721
78,221
56,500
56,500
56,500
113,000
360,721
78,221
56,500
56,500
56,500
113,000
360,721
TOWN OF WHITBY
228
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks Growth Related Redevelopment / Expansion
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Parks
70PG1501
Project Classification : Growth Projects
PROGRAM DETAILS
Redevelopment and Expansion is required for aging facilities that will not be able to support the
estimated demand pressures from an increased population. Many of these projects relate to redevelopment of park facilities and parking lots and are required to bring the service level up to the
historical average and/or current standards.
In 2017, Cullen Central Park redevelopment includes adding two bocce courts and three pickle ball
courts.
Kelloryn Park redevelopment includes replacing the two existng ball screen back stops, replacing the
tennis court apshalt and fencing and renovations to the existing playground area.
Jeffery Park re-development includes renovating the exsiting play area and equipment, splash pad
(70131504), providng a shade structure, full multi use court, connecting pathways and buffer planting.
Country Lane Park re-development includes the addition of three tennis courts.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
70194901 ALL - Additional Benches (Playground Audit
2019
2020 to
2026
50,000
70121504 Country Lane Tennis Courts
10 Year
Workplan
50,000
200,000
200,000
70215201 Cullen Park Redevelopment (Phase 2)
1,350,000
1,350,000
70141501 Cullen Park Redevelopment
313,244
313,244
70131504 Dundas West Splashpad
150,000
150,000
70165402 IPSC Ball Diamonds Shade Structures
70175303 Jeffery Park Playground Redevelopment
562,979
202,979
360,000
15,000
15,000
367,724
167,000
534,724
70175207 Kelloryn Park - Redevelopment (Playground
70111505 Kelloryn Park - Redevelopment (Siteworks)
16,165
16,165
70081506 Lupin Park Parking
123,000
70161502 Prince of Wales - Soccer or Baseball Field Addition
70061401 Victoria St - Parking Lot
500,000
225,000
225,000
23,517
23,517
70071505 Whitby Optimist Park - Soccer Field / Parking Lot
Expenditures Total
1,073,629
742,000
Financing
Growth Reserve Funds
646,508
427,000
Development Charges
427,121
315,000
725,000
1,473,000
4,063,629
72,500
147,300
1,293,308
652,500
1,325,700
2,720,321
1,473,000
4,063,629
Program Reserves
50,000
50,000
Financing Total
1,073,629
TOWN OF WHITBY
229
123,000
500,000
742,000
725,000
50,000
50,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks and Recreation Land Acquisition
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Parks
70PG1601
Project Classification : Growth Projects
PROGRAM DETAILS
Parkland Acquisition relates to the purchase of land required for development of new parks and
recreational needs throughout the Town. Parks and park land are required to address the needs of an
expanding population. Acquisition relates to parkland over and above that which would be secured
through the Planning Act.
Required park and recreation land acquisitions are normally identified during the development
process, and may include replacement or expansion of current parks in areas expected to undergo
intensification. Parks Staff are undertaking a Parkland Acquisition Strategy to identify acquisition
priorities to link to major Council approved park planning studies, including the Waterfront master Plan,
Sports Field Strategy and Brooklin Town Park intiative.
.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
70121201 Ardwick Park Land Acquisition
375,000
375,000
70081201 Darren District Park Land Acquisition
825,000
825,000
70121202 Myrtle Station Park Land Acquisition
375,000
375,000
1,575,000
1,575,000
1,575,000
1,575,000
1,575,000
1,575,000
Expenditures Total
Financing
Program Reserves
Financing Total
TOWN OF WHITBY
230
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Park Development - New
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Parks
70PG1602
Project Classification : Growth Projects
PROGRAM DETAILS
New park development involves the creation of parks and open space amenities. Classification of
parks include: local parks, district parks, and Town parks as classified in the Town's Official Plan.
Local Parks provide recreational needs for the immediate neighbourhood for active and passive uses
including sportsfields, playgrounds and pathways. District Parks are larger in size and provide
illuminated sports fields, playgrounds, splashpads, shade structures and parking lots. Town parks
serve the larger existing and future population throughout the Town with major Town wide park,
recreational,civic, historic and cultural opportunities.
In 2017, Upperview Park, located east of Baldwin Street North and north of Robert Attersley Drive is to
be constructed and consists of a playground area, seating areas and a pathway.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
70121601 Ardwick Park - Design and Construction
2018
2019
2020 to
2026
10 Year
Workplan
230,000
230,000
3,660,000
3,660,000
70245103 Brooklin - Future Local Park Development
530,000
530,000
70111601 Consumer's Gateway Feature
125,500
125,500
70121602 Leash Free Park Areas
180,000
180,000
70101602 Brooklin - Future District Park Development
70101601 Thickson Road / 401 Gateway
93,000
70091601 Upperview Park - Design and Construction
70175101 Vanier Park (Phase 2)
50,000
50,000
Expenditures Total
330,000
93,000
280,000
280,000
4,818,500
5,148,500
Financing
Growth Reserve Funds
33,000
678,500
711,500
Development Charges
297,000
4,140,000
4,437,000
330,000
4,818,500
5,148,500
Financing Total
TOWN OF WHITBY
231
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks Trail System - Expansion
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Trails
70PG2601
Project Classification : Growth Projects
PROGRAM DETAILS
The Parks Trail System Expansion projects involve existing and future trails identified in the Cycling
and Leisure Trails Master Plan which are required to be expanded or developed in order to meet the
needs of the growing population. These assets are mostly comprised of new trails, or the paving of
trails which currently exist as only informal trails. The assets are scheduled for expansion based on
priority, with those assets identified as top priorities scheduled to be expanded beginning in 2016.
Some trails are being expanded from current width to increase the capacity of a particular section and
to adhere to accessible requirements.
In 2017, the priority project is the construction of trail segments to link Cullen Central Park to Ashburn
Road through Heber Down Conservation Area and the Cedar City development area adjacent Cullen
Central Park.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
70268306 Brawley to Columbus/Lynde
318,900
318,900
70258301 Brawley to Lynde Creek
260,600
260,600
70268301 Brooklin SP Boundary to Lynde Creek
320,100
320,100
70061601 Brooklin Lions - Pathway Construction
95,500
95,500
70248302 Brooklin SP Boundary to W of Duffs to Lynde
164,400
164,400
70238302 Cedarbrook Trail to W of Baldwin
282,600
282,600
70258303 Columbus / Cochrane to Lynde Creek
134,400
134,400
70208302 Country Lane to Coronation
153,300
153,300
70071517 Cullen Central Park Trail Connections
190,800
70178302 Cullen to Heber Down (East Field Route) w/ Bridge
285,000
190,800
285,000
70212602 Deverell Park to Thickson Road
107,300
107,300
70248301 E of Ashburn to Cedarbrook Trail
206,700
206,700
70268307 E of Thickson to N of Columbus
79,100
79,100
366,500
366,500
70268304 Garrard to Pringle Creek
70142602 HEPC Crawforth to Dundas
70071614 HEPC NS Trail Crawforth St to Manning R
49,800
70201602 HEPC Trail (Ashburn to St.Thomas)
70161601 HEPC Trail (Dundas to Nichol)
70141602 HEPC Trail (Glen Dhu to Will. Stephenson Dr.)
321,600
321,600
71,600
71,600
67,700
67,700
70178304 HEPC Trail (Heber Down to Spencers)
49,800
183,250
183,250
291,000
291,000
70171601 HEPC Trail (Longwood Park to Thickson)
119,500
119,500
70201601 Hannam Trail (Solmar Ave. to Brooklin)
507,800
507,800
70188302 Heber Down to Country Lane
85,700
70178303 Heber Down to HEPC
85,700
187,000
187,000
70198301 Lynde Creek Trail (Bonacord to Dundas)
190,900
TOWN OF WHITBY
232
190,900
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks Trail System - Expansion
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Trails
70PG2601
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
70188303 Lynde Creek Trail (Burns St W to Michael Blvd
2018
2019
2020 to
2026
112,000
70132604 Lynde Creek Trail (Henry to Brock)
112,000
90,000
90,000
70198302 Lynde Creek Trail (Rossland to Bonacord)
157,100
70208301 Lynde Creek Trail (Taunton to Twin Streams)
157,100
140,100
70188301 Lynde Creek Trail (Twin Streams to Rossland)
222,300
86,100
242,500
86,100
242,500
70071201 Manning Trail Land Acquisition
70172601 Manning Trail Open Space (Bassett Pk to Anderson)
70101504 McClintock Trail
140,100
222,300
70258304 Lynde Creek to Thickson
70071523 Lynde Trail Cullen Heber Down
10 Year
Workplan
64,000
64,000
115,000
115,000
138,700
138,700
70258302 N of Columbus to Brooklin SP Boundary
332,700
332,700
70162602 Pringle Creek Open Space (Bradley Dr to Pringle
78,000
78,000
70162601 Pringle Creek Open Space (Wynfield Pk to Garden)
92,600
92,600
70132608 Rest Stop / Bench / Litter
10,000
70,000
80,000
70268302 S of Winchester to E of Ashburn
70268305 Thickson/Brawley to Columbus
70132607 Trailhead Signs
70,000
70268303 Winchester to Conlin
Expenditures Total
652,100
341,100
341,100
55,000
125,000
382,700
382,700
5,239,800
8,493,050
260,950
1,426,300
1,218,000
Financing
Growth Reserve Funds
26,095
277,935
231,420
66,120
995,562
1,597,132
Development Charges
234,855
823,365
986,580
281,880
4,244,238
6,570,918
260,950
1,426,300
1,218,000
348,000
5,239,800
8,493,050
External Contributions
348,000
652,100
325,000
Financing Total
TOWN OF WHITBY
233
325,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Waterfront Park Development
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Parks
70PG5102
Project Classification : Growth Projects
PROGRAM DETAILS
Waterfront Park Development projects implement the Waterfront Parks and Open Space Master Plan
major recommendations. There are a wide range of projects planned including beach development,
re-purposing existing amenities, parking lot expansions and waterfront trail expansion. Specific
projects are planned to occur over a twenty (20) year time frame as identified in the Capital budget.
The Town will be looking at a parkland acquisition strategy in the future to address future parkland
needs for park expansion and parkland connections.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
70151603 DuPont Lands Development
2020 to
2026
3,769,000
70151503 Heydenshore Redevelopment
326,000
70121503 Lion's Promenade - Parking Lot Expansion
70227904 Pump House Design
326,000
162,000
997,000
997,000
80,000
70121502 Thickson/Water Street Park - Parking Lot
147,600
70161501 Victoria Fields Urban Park
147,600
7,846,000
70181501 Waterfront Lighting
369,000
70131501 Waterfront Master Plan Capital Improvements
Expenditures Total
80,000
3,769,000
162,000
80,000
70151505 Pump House Waterfront Facility
10 Year
Workplan
7,846,000
369,000
738,000
125,000
125,000
125,000
500,000
875,000
1,284,000
494,000
598,600
12,484,000
14,940,600
Financing
Growth Reserve Funds
8,000
111,500
49,400
59,860
1,248,400
1,477,160
Development Charges
72,000
1,003,500
444,600
538,740
11,235,600
13,294,440
80,000
1,284,000
494,000
598,600
12,484,000
14,940,600
External Contributions
169,000
169,000
Financing Total
TOWN OF WHITBY
234
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
West Whitby Area - New Park Development
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Parks
70PG5106
Project Classification : Growth Projects
PROGRAM DETAILS
Capital budget forecast for future park development in West Whitby. It is anticipated that the first
residential development will have occupancy in late 2018 and the remainder of the West Whitby
Secondary Plan area to be built out over a ten year period. Park development will consist of district
parks and local parks and will include sports fields, accessible play areas, parking, trail and pathway
connections.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
70215102 Chelseahill - Local Park
2020 to
2026
530,000
70185101 Heathwood - District Park
1,830,000
530,000
1,830,000
70205101 Lazy Dolphin - Local Park
530,000
70215101 Monarch - District Park
10 Year
Workplan
1,830,000
530,000
1,830,000
70235101 TFP Whitby - District Park
1,830,000
1,830,000
70245101 Whitby Taunton Holdings - District Park
1,830,000
1,830,000
4,720,000
8,380,000
Expenditures Total
1,830,000
Financing
Growth Reserve Funds
Development Charges
Financing Total
TOWN OF WHITBY
235
1,830,000
183,000
183,000
472,000
838,000
1,647,000
1,647,000
4,248,000
7,542,000
1,830,000
1,830,000
4,720,000
8,380,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Waterfront Trail Development
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Trails
70PG8301
Project Classification : Growth Projects
PROGRAM DETAILS
The Waterfront Trail Development category will ensure that the existing Waterfront Trail is maintained
and will provide expansion and connections where and when the opportunities become available. The
Waterfront Master Plan identifies improvements that could occur along the full length of the existing
Waterfront Trail, including trail widening and the provision of seating areas and other amenities. The
majority of Waterfront Trail improvements are to occur within the next 10 years.
The focus of development for 2017 will be addressing improvements to the Waterfront Trail from
Rotary Sunrise Park to Thickson Road.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
70178301 Waterfront Trail - Gordon to South Blair
2017
2019
2020 to
2026
301,000
301,000
270,000
270,000
504,000
571,000
1,128,050
214,340
70238301 Waterfront Trail - Thickson to Boundary Road
53,050
53,050
Expenditures Total
53,050
10 Year
Workplan
504,000
504,000
70228301 Waterfront Trail - South Blair to Thickson
70061504 Watson St - Waterfront Trail
2018
Financing
Growth Reserve Funds
10,090
95,760
108,490
Development Charges
42,960
408,240
462,510
913,710
53,050
504,000
571,000
1,128,050
Financing Total
TOWN OF WHITBY
236
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks - Refurbishment
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Parks
70PM0501
Project Classification : Maintenance Projects
PROGRAM DETAILS
This category of projects involves the updating of existing park facilities and components as they
approach the end of their life-cycle, including playgrounds. Regular replacement is required to
maintain the current level of service, accessibility and to comply with any CSA safety issues.
Playground equipment has an estimated useful life of ten to fifteen years. Play equipment and areas
with safety issues are identified through regular inspections and given priority for
refurbishment/replacement. The Parks Service Area Asset Management Plan provides valuable
information across all park features to assist Parks Staff in determining refurbishment and replacement
priorities.
In 2017, Fallingbrook Park, Longwood Park, Myrtle Park, Kirby Park, Robmar Park and Watson Park
will undergo play area and equipment refurbishments and replacements.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
70091503 Ashburn Park - Picnic Shelter
15,000
75,000
4,500
14,700
29,700
70145303 Carson Park Playground
125,000
70175002 Cullen Central Park Millstone Plaque
125,000
314,000
314,000
210,000
210,000
7,500
7,500
70185301 D'Hillier Park Playground
70165301 Divine Park Playground
110,000
70175305 Fallingbrook Park Playground
75,000
70175306 Forest Heights Playground Equipment
60,000
60,000
32,300
107,300
22,300
22,300
70355301 Future Playground Maintenance
4,825,000
70165305 Glen Ayr Park Playground
235,000
70175206 Grass Park Lighting
110,000
110,000
110,000
70175205 Folkstone Park Perimeter Fence
10 Year
Workplan
4,500
70091509 Country Lane Accessibility Playground
70165303 Forest Heights Park and Playground Siteworks
2020 to
2026
75,000
70174902 Brooklin Memorial Park Lighting
70165307 Brooklin Optimist Gazebo Removal
2019
235,000
15,000
15,000
70155302 Greenfield Park Playground
4,825,000
130,000
130,000
70175302 Guthrie Park (West) Playground
130,000
130,000
70185303 Hannam Park Playground
100,000
100,000
70175502 IPSC Baseball Diamond 1 Scoreboard
60,000
70174903 IPSC Sports Lighting
70175203 Kinsmen Park Horsehoe Pits Renovation
70165304 Kirby Park and Playground Siteworks
97,100
70175307 Kirby Playground Equipment
70175304 Longwood Park Park and Playground Siteworks
70175308 Longwood Playground Equipment
TOWN OF WHITBY
237
60,000
2,000
2,000
40,000
40,000
74,700
171,800
42,400
42,400
107,500
107,500
12,500
12,500
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks - Refurbishment
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Parks
70PM0501
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
70174904 Lupin Park Tennis Lighting
73,000
73,000
70175001 Lynde House Museum Landscaping
15,000
15,000
24,200
96,750
70175309 Myrtle Playground Equipment
53,300
53,300
70174906 Park Bicycle Racks
20,000
70165302 Myrtle Park and Playground Siteworks
70081512 Park Fence
72,550
12,886
70081511 Park Sign Replacements T-569-2013
2,244
70161505 Park Signs
1,553
20,000
25,000
25,000
50,000
112,886
2,244
25,000
25,000
25,000
125,000
201,553
70135305 Parks Misc Capital Expenditures
40,000
40,000
40,000
120,000
240,000
70175201 Peel Park drainage repairs
40,000
70175202 Portage Park Ball Screen addition
15,000
70165306 Powell Park Playground
70174905 Pringle Creek Park Sports Field Lighting
15,000
160,000
160,000
155,000
155,000
30,000
70151506 Pringle Park - (A) Washroom
70155301 Robmar Park and Playground Siteworks
40,000
73,041
30,000
5,000
78,041
70175310 Robmar Playground Equipment
53,200
53,200
70174901 Rotary Centennial Park Lighting
5,500
5,500
70091401 Rotary Park - (A) Accessibility Improvements
200,000
70175301 Wallace Park Playground
110,000
70161504 Waterfall Entrance Features
200,000
110,000
12,000
70165204 Watson Park Site Development
12,000
140,000
461,252
1,169,600
945,000
1,296,000
5,242,000
9,113,852
461,253
1,169,600
840,000
1,296,000
5,242,000
9,008,853
1,296,000
5,242,000
9,113,853
251,878
70185304 Whitby Optimist Playground
130,000
Expenditures Total
Financing
Maintenance Reserves
Program Reserves
130,000
105,000
Financing Total
24,000
111,878
461,253
TOWN OF WHITBY
238
1,169,600
945,000
105,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks Trail System - Rehabilitation
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Trails
70PM2601
Project Classification : Maintenance Projects
PROGRAM DETAILS
Park Trail System Rehabilitation projects involve the re-paving of existing trails throughout the Town to
maintain the current level of service. Trails requiring rehabilitation have been identified in the Parks
Service Area Asset Management Plan which assessed the condition of all existing Town trails. These
trails have since been prioritized based on the condition ratings of the trails and need for accessibility.
As the Town's inventory of new trails age this category of projects will grow to reflect the required need
to replace trail assets.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
70252601 Brooklin Lions Trail Rehab
2020 to
2026
161,000
70182601 Hydro Corridor Trail Rehab
371,900
20,000
20,000
20,000
20,000
70222601 Scott Trail Rehab (Hazelwood Pk to Manning)
70132606 Waterfront Trail LCBO Boardwalk
320,000
320,000
140,000
220,000
109,900
109,900
60,000
60,000
Expenditures Total
Financing
Maintenance Reserves
Financing Total
161,000
371,900
70232601 Pringle Creek Trail Rehab
30168201 Recreational Trails Minor Repairs
10 Year
Workplan
80,000
20,000
391,900
20,000
730,900
1,242,800
80,000
20,000
391,900
20,000
730,900
1,242,800
80,000
20,000
391,900
20,000
730,900
1,242,800
TOWN OF WHITBY
239
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Recreational Facilities New / Expanded
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PG4101
Project Classification : Growth Projects
PROGRAM DETAILS
The interior renovations of the Civic Recreation Centre is anticipated to respond to new programming
demands, future growth and improve energy efficiencies and accessibility. The project will address the
community need to improve entry and access for families to the pool deck and change room level. The
new “universal family change rooms” will accommodate Parents/Guardians with children of the
opposite gender to provide appropriate change room and shower facilities for all. The fire alarm will be
upgraded and a new building automation system installed to result in a modernize energy efficient
facility to the standards that members are expecting.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
71153411 BCCL - E20 Additional Furniture Lounge Area
2017
2018
1,250,000
1,350,000
8,000
8,000
72130601 CRC - F10 Program Room Renovation
50,000
Expenditures Total
620,000
670,000
350,000
350,000
475
475
71143504 IPSC - F1010 Garage and Garbage Storage Building
74173701 Marina Expansion of Winter Storage Area
30,000
30,000
165
165
5,640
10 Year
Workplan
5,000
100,000
71173402 CRC - E20 Public Lobby Space Furniture
71163404 WSAC - E20 Office Furniture Additional
2020 to
2026
5,000
71142503 CRC - C1010 Family Changeroom (S)
71173301 HEY - E10 Walk Behind Floor Scrubber
2019
138,000
1,250,000
50,000
970,000
2,413,640
Financing
Growth Reserve Funds
47
10,800
120,000
42,783
565,508
739,138
Development Charges
427
124,200
1,080,000
7,217
404,492
1,616,336
3,000
50,000
138,000
1,250,000
Program Reserves
One-Time Reserve
53,000
5,165
5,165
Financing Total
5,639
TOWN OF WHITBY
240
50,000
970,000
2,413,639
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Town Facilities New / Expanded
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PG4102
Project Classification : Growth Projects
PROGRAM DETAILS
The renovations and expansion of the municipal building would be required to respond to the
anticipated needs of the growing staff complement and service level expected. The proposed
expansion would anticipate the needs of the Town through 2031.
The mobile kiosks at the library will allow the customers to be assisted at their point of need and create
a mobile responsive service as service demands increase.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
90183501 CPL - F10 Makerspace Conversion
2018
30,000
1,000,000
55,000
20174104 Land Acquisition - Fire Hall #7
1,400,000
20174101 Land Acquisition - Fire Training Complex
2,100,000
4,750,000
2,750,000
2,750,000
10,000
1,400,000
2,100,000
90223501 Library - Rossland Branch Relocation / Expansion
4,600,000
4,600,000
21,210,000
21,710,000
1,500,000
1,500,000
1,500,000
34,810,000
41,080,636
180,000
859,494
1,224,002
6,968
6,968
11120701 WMB - F10 Building Expansion
500,000
418,668
1,068,668
650,000
15210601 WSG - F10 Expansion
Expenditures Total
4,750,000
10,000
20183501 Fire Training Complex
11080601 WMB - F10 Expansion Renovation
1,000,000
55,000
20160701 FH7 - New Construction Firehall #7
20174102 Fire - Dry Hydrant Connection at Mud Lake
480,636
4,190,000
100,000
4,460
3,000
10,000
57,508
37,000
90,000
Financing
Growth Reserve Funds
Development Charges
418,668
439,000
Program Reserves
17,460
211,000
211,000
One-Time Reserve
Long Term Debt
857,668
3,500,000
Financing Total
480,636
TOWN OF WHITBY
241
10 Year
Workplan
100,000
30,000
20193501 FH2 - Expansion and Rehabilitation
71163304 WMB - E20 New Employee Furniture / Equipment
2020 to
2026
100,000
90173401 CPL - F10 Mobile Kiosk Conversion to Increase
20163501 FH5 - C1010 Interior Reno Additional Crew
2019
4,190,000
100,000
1,320,000
33,950,506
38,770,506
1,500,000
34,810,000
41,080,636
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Sports Facility Strategy Recommendations
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Parks
71PG5101
Project Classification : Growth Projects
PROGRAM DETAILS
Additional recreation facilities will be required to respond to the increased program and service needs
of a growing population. The proposed Brooklin Town Park (BTP) facility would maintain the current
service levels in the Town as the population grows over the next 10 years and is expected to meet the
required capacity through 2031. The land acquisition requirements related to the BTP only reflect the
land area needs for the proposed indoor facilities, which are expected to include an aquatic centre,
multipurpose floor, ice facilities and community spaces. Land acquisition costs may be avoided if the
proposed BTP could be accommodated on current Town-owned land.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
70091602 Brooklin Memorial Park - Design and Cons
2019
462,500
71120601 Brooklin Town Park - Indoor Recreation Facility
200,000
3,600,000
71227901 LVMA - Repurpose Conversion / Development
2020 to
2026
2,351,000
2,813,500
42,000,000
45,800,000
500,000
71183502 Land Acquisition Brooklin Indoor Recreation Facility
2,500,000
600,000
150,000
75,000
71163502 Soccer Dome (in Partnership)
70141601 Soccer Field Relocation - Construction
3,884,216
600,000
225,000
3,884,216
3,884,216
Expenditures Total
500,000
2,500,000
70215501 Multi-Use Field Development
70175501 Skate Zones
10 Year
Workplan
275,000
6,100,000
462,500
4,000,000
4,000,000
49,601,000
60,322,716
Financing
Growth Reserve Funds
32,943
820,478
316,812
1,960,435
3,130,668
Development Charges
242,057
5,279,522
145,688
22,500,099
28,167,366
25,140,466
29,024,682
275,000
6,100,000
462,500
49,601,000
60,322,716
Long Term Debt
3,884,216
Financing Total
3,884,216
TOWN OF WHITBY
242
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Administrative and Town-Owned Property
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4101
Project Classification : Maintenance Projects
PROGRAM DETAILS
This project group includes Town-owned rental properties, as well as service and administrative
facilities such as Whitby Animal Services (WAS), Station Gallery and the Whitby Municipal Building
(WMB).
Capital projects have been identified to preserve and extend the useful life of existing assets through
regular maintenance and life cycle replacement.
Most facilities in this group are aging and typically require more frequent maintenance work. Projects
will focus primarily on building envelope maintenance and attention to roofing systems, exterior wall
restoration, window and door replacement and general weather sealing details.
Major mechanical equipment replacement and automated control system costs are anticipated within
the next five years.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
15172001 117 King - B10 Foundation Lime Rendering
8,000
15172301 117 King - B2010 Exterior Sealants
5,000
2019
5,000
15200704 117 King - B2010 Exterior Walls (Stucco)
7,334
15220702 117 King - B3010 Roofing (Shingles)
15130710 117 King - D3020 Furnace
15142305 128 Brock - B2010 Exterior Maintenance
5,600
5,600
14,800
14,800
8,100
15,434
18,000
18,000
8,000
8,000
143,036
143,036
15173801 128 Brock - B3010 Flat Roofing
90,000
90,000
15200703 128 Brock - D3020 Furnace
13160702 128 Brock - D3030 Condenser
15130708 128 Brock - G2020 Parking Lots
5,600
5,600
10,300
10,300
45,000
15250704 14 Church - B2020 Exterior Windows
15230701 14 Church - B3010 Balcony (Entrance)
15300701 14 Church - G2030 Pedestrian Bridge
45,000
38,000
38,000
5,000
5,000
8,000
15164101 150 Winchester - J1010 Building Demo
8,000
80,000
80,000
15233801 1710 - G2020 Parking Lots (gravel base)
165,000
15142201 1710 Charles - B1010 Conditions/Structural Audit
15142308 1710 Charles - B2010 - Exterior Wall Cladding
15210701 1710 Charles - B2010 Exterior Walls (Office)
10 Year
Workplan
8,000
15240702 117 King - B2010 Exterior Walls (Brick)
15200705 117 King - B2020 Exterior Windows
2020 to
2026
165,000
25,000
25,000
275,000
275,000
5,600
5,600
129,300
129,300
15142309 1710 Charles - B2030 Overhead Door Replacement
75,000
75,000
15140705 1710 Charles - B2030 Overhead Doors
16,800
16,800
15142403 1710 Charles - B3010 Flat Roof Replacement
65,000
65,000
15250701 1710 Charles - B3010 Roofing (Office)
19,600
19,600
15140704 1710 Charles - B2010 Exterior Walls (Warehouse)
TOWN OF WHITBY
243
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Administrative and Town-Owned Property
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4101
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
15240701 1710 Charles - B3010 Roofing (Warehouse)
254,000
254,000
15142402 1710 Charles - B3010 Steel Roofing Replacement
600,000
600,000
10,000
10,000
15162401 1710 Charles - B3016 Gutters
30,000
30,000
60,000
15200701 1710 Charles - D3020 Unit Heaters
15130701 1710 Charles - D3040 HVAC Unit (S)
2,749
15143004 1710 Charles - D3040 Mechanical System (Unit
5,600
8,349
55,000
55,000
15130702 1710 Charles - G2020 Parking Lot (South)
160,000
15250702 1710 Charles - G2040 Fences & Gates
15150701 297 Front - B3010 Roofing (Metal)
6,800
12,000
15160702 316 Colborne - B2010 Exterior Walls (Brick)
5,000
15160701 316 Colborne - B2010 Exterior Walls (Stucco)
9,000
5,000
10,000
9,000
15,000
4,084
75132301 TOWN - (A) MISC Component Consultation Visual
15,000
100,000
100,000
85,000
100,000
350,000
90,000
150,000
15,000
30,000
741
7,045
80,000
3,493
2,154
1,779
12170701 WAS - F1040 Kennel Renovation (Accessibility)
8,000
8,000
8,000
80,000
48,000
1,779
125,000
85,000
71163802 WAS - G2041 Compound Fences / Gates
85,000
20,000
12200701 WAS - G4020 Signage
20,000
15,000
71130777 WMB - (A) Assistive Listening (Meeting Rooms)
3,500
15142304 WMB - B2010 Exterior Caulking/Sealing
5,471
11220701 WMB - B2010 Exterior Walls (Brick)
12,000
71162305 WMB - B2013 Exterior Painting
14,872
75,493
2,154
125,000
12140703 WAS - G2020 Parking Lots
15,000
3,500
5,471
10,000
22,000
14,872
9,135
9,135
70,000
70,000
11300701 WMB - B3010 Roofing (Flat)
35,000
71182401 WMB - B3010 Roofing
10,000
71182702 WMB - C30 Committee Rooms Interior Finishes
35,000
125,000
135,000
30,000
30,000
15142702 WMB - C3010 Interior Painting
15142703 WMB - C3020 Flooring Repairs (Quarry Tile)
15,000
7,045
71192301 WAS - B2020 Skylight
71162309 WMB - B2020 Upper Clerestory Windows
175,500
741
71162901 WAS - D20 Washroom Automatic Tap, Soap / Paper
71162304 WMB - B2016 Exterior Soffits
175,500
90,000
71140732 TOWN - MISC Visual Fire Alarms
71162403 TOWN - Roofing Investigations Town Owned
5,900
5,600
71150712 Celebration Square - G20 General Maintenance
71163008 MISC - D3040 Airco Savers (WMB & MCK)
5,900
5,600
71163505 ALL - Emergency Egress Areas of Rescue
71163809 ALL - International Wayfinding Symbol Signage
28,000
4,084
15260701 5155 Baldwin - G2020 Parking Lots
71173508 ALL - Emergency Evacuation Chairs and Sidewalk
10,000
15,000
15220701 5155 Baldwin - B2020 Exterior Windows
15170702 5155 Baldwin - C3020 Floors
6,800
12,000
15172201 360 Colborne - B10 Foundations
15143504 400 Centre - F1010 Designated Substance
160,000
10,000
10,000
60,000
60,000
7,829
7,829
15142704 WMB - C3020 Flooring Replacement (Carpet)
15143002 WMB - D3040 - HVAC System A - Ground Mount
45,000
15143003 WMB - D3040 - HVAC System B - Ground Mount
45,000
45,000
45,000
71163009 WMB - D3040 Exhaust Fans
20,000
20,000
71253010 WMB - D3040 HVAC Unit (PhotoCopy Room A/C)
15,000
15,000
TOWN OF WHITBY
244
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Administrative and Town-Owned Property
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4101
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
11160703 WMB - D3040 HVAC Unit (RTU #1)
2017
71183005 WMB - D3040 HVAC Unit (RTU #3) (S)
11160702 WMB - D3040 HVAC Unit (RTU #4)
2020 to
2026
25,000
25,000
20,000
20,000
20,000
20,000
2,385
2,385
11160706 WMB - D3040 HVAC Unit (RTU #7)
35,000
35,000
25,000
25,000
25,000
35,000
4,898
4,898
71183205 WMB - D5020 Interior Lighting Conversion (S)
10,000
71213301 WMB - E10 AED Unit
3,500
71173302 WMB - E10 Delegation Desk Connections
22,000
24,000
8,400
16130701 WMB - E20 Office Furniture
7,146
71173401 WMB - E20 Office Furniture
3,500
22,000
11140701 WMB - E20 Furniture (Foyer & Waiting Areas)
71163402 WMB - E20 Furniture Committee Rooms
10 Year
Workplan
25,000
11160705 WMB - D3040 HVAC Unit (RTU #6)
71163004 WMB - D3040 HVAC Unit (RTU #9) (S)
2019
25,000
71183004 WMB - D3040 HVAC Unit (RTU #2 ) (S)
11160704 WMB - D3040 HVAC Unit (RTU #5) (S)
2018
24,000
8,400
7,146
15,000
71173406 WMB - E20 Staff Lounge
40,000
71173505 WMB - F1050 Building Automation System (S)
75,000
15,000
15,000
75,000
120,000
40,000
75,000
71133002 WMB - F1050 Building Automation System
85,000
85,000
11260702 WMB - G2030 Exterior Stairs (West/Lower Stair)
16,800
16,800
11260701 WMB - G2030 Pedestrian Paving (North/Lower
16,800
16,800
5,000
5,000
71172405 WMB - Roofing (Flat Roof Entrance)
10,000
10,000
15220703 WSG - B2010 Exterior Walls (Brick)
12,000
12,000
15210704 WSG - B2010 Exterior Walls (EIFS)
15,500
15,500
11210705 WMB - G2040 Signage (Roadside)
71130772 WMB - Reception Counters
138
15170703 WSG - B2010 Exterior Walls (Wood)
138
35,000
15172303 WSG - B2013 Exterior Painting
35,000
50,000
15142302 WSG - B2020 Window Replacement
50,000
1,306
1,306
15210707 WSG - B3010 Loading Dock (Epoxy)
15210705 WSG - B3010 Roofing (Flat)
15162402 WSG - B3010 Train Roof Coating
5,000
15260704 WSG - D3030 Chiller
30,000
40,000
61,600
61,600
43,100
43,100
700,000
700,000
73,500
73,500
15,000
95,000
40,000
40,000
15260705 WSG - D3050 Fan Coils
24,000
24,000
15143503 WSG - F1010 Railway Car Restoration
15260707 WSG - G2020 Parking Lots
15163801 WSG - G2020 Paving Repairs
80,000
15260708 WSG - G2040 Signage
Program Reserves
90,000
10,000
10,000
15260706 WSG - D3040 HVAC Unit (ERV)
Financing
Maintenance Reserves
90,000
5,000
15173001 WSG - D3020 (Storage Tank Maintenance )
Expenditures Total
5,000
10,000
15173501 WSG - D2020 Drinking Fountain
15143501 WSG - F1010 Exterior Deck Replacement
5,000
424,495
11,200
11,200
980,600
404,000
831,600
3,493,900
6,134,595
392,208
630,600
249,000
631,600
3,493,900
5,397,308
28,203
220,000
155,000
200,000
TOWN OF WHITBY
245
603,203
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Administrative and Town-Owned Property
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4101
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Financing
One-Time Reserve
4,084
External Contributions
2017
2018
2019
2020 to
2026
80,000
84,084
50,000
Financing Total
424,495
TOWN OF WHITBY
246
980,600
10 Year
Workplan
50,000
404,000
831,600
3,493,900
6,134,595
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Community Centres and Parks Facilities
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4102
Project Classification : Maintenance Projects
PROGRAM DETAILS
The Town of Whitby has several community centres and parks facilities that serve a wide variety of
community needs and user groups. This groups of facilities includes the Seniors Activity Centre, Centennial
Building, Heydenshore Pavilion, Brooklin Community Centre and Library, Lynde House Museum, and park
facilities, such as public washrooms at Cullen Central Park, Peel Park, and Kiwanis Heydenshore Park.
The capital projects identified in this section represent life cycle replacement, regular maintenance and
renewal requirements necessary to keep these facilities operational and at current service levels required by
the Town. The budget includes an assortment of small to mid-range projects required as part of routine
maintenance and life cycle replacement.
The projects identified at the Brooklin Community Centre will correct drainage issues on the east side of the
building and repair foundation and brick veneer issues they caused.
There are several flooring projects planned at Whitby Seniors Activity Centre, this projects will replace floor
surfaces in the Main Activity Room, Snooker Room, Main Office, Craft Room and the hallway in the
basement.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
71150716 ACC - B1010 Floor Construction (Main Hall)
15,000
15,000
71210701 ACC - B2010 Exterior Walls (Shed)
15,000
15,000
71130718 ACC - B2010.1 Exterior Walls - Stone
217
71160716 ACC - B3010 Roofing (Shingles)
71140723 ACC - C30 Finishes
71142901 ACC - D2020 Well Water Pump/Filter
20,000
5,000
5,000
157
3,300
71172101 BCC - A1000 Substructure (Exit Stairs Basement)
5,000
8,000
8,000
71130719 BCC - B2010 Exterior Walls (Brick)
15,000
71270701 BCC - B2020 Ext. Windows (Basement)
71130720 BCC - B2021.1 Windows - Repair of Upper Level
15,000
71172303 BCC - B2030 Exterior Doors (North Entrance)
10,000
26,000
25,000
25,000
10,000
71150701 BCC - C30 Finishes (Main Hall)
5,000
11,000
15,000
71260701 BCC - B3010 Roofing (Shingles)
71162501 BCC - C3020 Flooring (Entrance)
3,300
16,000
16,000
5,000
71172201 BCC - B2010 Exterior Stone Mortar Repair
71140724 BCC - D1010 Lift
5,217
20,000
157
71203301 ALL - E1020 Defibrillator Replacement
71142201 BCC - B1010 Floor Construction (Main Hall)
5,000
40,000
40,000
25,000
25,000
5,000
10,000
7,412
7,412
71173206 BCC - D5020 Lighting (High Hall) (S)
8,000
8,000
71133201 BCC - D5020 Lighting
10,000
10,000
71203304 BCC - E10 AED Unit
3,500
71160726 BCC - E20 Furniture (Tables and Chairs)
8,000
71250701 BCC - G2020 - Parking Lot
3,500
8,000
75,000
75,000
71150717 BCC - MISC - Main Level Access Improvements
125,000
125,000
71140706 BCC - MISC - Washroom & Kitchen Renovations
25,000
25,000
TOWN OF WHITBY
247
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Community Centres and Parks Facilities
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4102
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
71142310 BCCL - B2010 Exterior Sealants
2017
2018
2019
3,372
2020 to
2026
10 Year
Workplan
15,000
18,372
15,000
27,000
55,000
75,000
71300708 BCCL - D3040 HVAC Unit (Gymnasium RTU)
60,000
60,000
71300709 BCCL - D3040 HVAC Unit (Main Lobby RTU)
50,000
50,000
20,000
21,320
10,000
15,000
15,000
31,000
71172408 BCCL - B3010 Roofing (East )
40,000
90172401 BCCL - B3010 SnowGuards
12,000
71172707 BCCL - C30 Wood Slats
71140726 BCCL - C3020 Flooring (Carpet)
40,000
10,000
15,000
10,000
5,000
71193304 BCCL - E10 AED Unit
71140727 BCCL - E20 Furniture (Facility)
3,500
1,320
90183401 BCCL - E20 Furniture (Library)
5,000
71143809 BCCL - G2010 Parking Lot Repairs
16,000
71193803 BCCL - G2020 Parking Lots
5,000
71143808 BCCL - G2020 Tree Removal
2,152
71154002 BCCL - G4020 Site Lighting
4,015
4,015
10,000
5,000
8,000
7,500
7,500
75,000
71203305 HEY - E10 AED Unit
3,500
5,000
71210706 HEY - G2030 Pedestrian Paving (Patio)
25,000
71130744 HEY - G3020 Sanitary System
16,286
16,286
71142702 HEY - MISC - Washroom Retrofit
12,000
72,500
72,500
75,000
118,322
4,100
4,100
71200707 SCC - B2010 Exterior Walls (Brick)
71280705 SCC - B2020 Exterior Windows
5,000
5,000
15,000
15,000
8,500
8,500
71150715 SCC - C30 Finishes
71142304 WCB - B2010 Exterior Walls (Pediment)
5,000
481,679
3,500
5,000
12,000
43,322
75,000
25,000
71142701 HEY - MISC - Kitchen Retrofit
71240712 SCC - B3010 Roofing (Shingles)
10,000
8,000
71183804 HEY - G2010 Parking Lots
71162308 SCC - B2010 Exterior Sealants
10,000
3,500
71210713 HEY - D3040 HVAC Unit
71162307 LHAC - B2010 Exterior Maintenance
20,000
5,000
71172404 HEY - B3010 Roofing (Roof Drains)
71130708 HEY - C30 Finishes (Paint)
10,000
3,500
71150723 HEY - (A) Stage Access
71152402 HEY - B3010 Roof Repair
5,000
2,152
71130752 BCCL - Interior Painting
71130761 HEY - (A) Assistive Listening Devices
3,500
5,000
15,887
497,566
71130737 WCB - B2010.1 Exterior Walls Original Brick
10,000
10,000
71142308 WCB - B2020 - Window Repair/Replacement
40,000
40,000
71130738 WCB - B2020 Exterior Windows
30,000
30,000
71220706 WCB - B3010 Roofing (Addition Flat)
55,000
55,000
71220705 WCB - B3010 Roofing (Shingles)
60,000
60,000
71130739 WCB - B3020a Roof Openings Cupola
25,000
25,000
71120711 WCB - C30 Finishes (Paint)
5,338
20,000
20,000
45,338
15,000
45,000
20,000
80,000
71172705 WCB - C3020 Flooring (Theater)
50,000
50,000
71120712 WCB - C3020 Flooring (VCT)
35,000
35,000
71142706 WCB - C3020 - Flooring Replacement (Carpet)
71172302 WCB - C3020 Stage Flooring
15,000
71142902 WCB - D2020 Washroom Fixtures
15,000
5,000
TOWN OF WHITBY
248
5,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Community Centres and Parks Facilities
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4102
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
71230703 WCB - D3020 Boilers
2019
2020 to
2026
95,000
10 Year
Workplan
95,000
71220708 WCB - D3040 Exhaust Fans
11,200
11,200
71170730 WCB - D3040 HVAC Unit (Addition Basement)
25,000
25,000
71270716 WCB - D3040 HVAC Unit (Lobby Area)
10,000
10,000
71170729 WCB - D3040 HVAC Unit (North East Wing)
20,000
20,000
71270715 WCB - D3040 HVAC Unit (North Wing Ground)
71270717 WCB - D3040 HVAC Unit (Regal Room)
71170731 WCB - D3040 HVAC Unit (West Wing Ground)
71143203 WCB - D5010 Voltage Phase Out and Surge
30,000
30,000
30,000
3,500
3,500
15,000
30,000
4,937
71173403 WCB - E20 Chairs Regal Room
10,000
71130703 WCB - E20 Furniture
15,000
10,000
71210712 WCB - G2010 Roadways
71280706 WCB - G2020 Parking Lots
71170732 WCB - G2030 Exterior Stairs
10,000
10,000
275,000
275,000
5,000
71140720 WCB - G2030 Pedestrian Paving
20,000
71280707 WCB - G2030 Trellis
5,000
71183202 WCB - Lighting / Pole Retrofit (S)
4,300
73160702 WSAC - B2010 Exterior Soffit (Wood)
73220701 WSAC - B2010 Exterior Walls (Brick)
7,500
30,000
4,937
71203303 WCB - E10 AED Unit
71162306 WSAC - B2010 Exterior Sealants
7,500
4,000
5,000
20,000
25,000
30,000
50,000
50,000
8,000
12,300
31,600
31,600
12,000
16,000
73260702 WSAC - B2030 Exterior Doors
12,100
12,100
73240701 WSAC - B3010 Roofing (Canopies)
12,000
12,000
73210701 WSAC - B3010 Roofing (Shingles)
70,000
70,000
30,000
30,000
71172706 WSAC - C10 Interior Finishes
30,000
30,000
73130701 WSAC - C1020 Removable Wall
73230704 WSAC - C3020 Flooring (Carpet)
28,000
28,000
73140709 WSAC - C3020 Flooring (VCT)
40,000
40,000
71172503 WSAC - C3020 Flooring (snooker)
10,000
10,000
71172501 WSAC - C3020 Flooring
70,000
73140707 WSAC - D3030 Condensers
70,000
15,000
71173004 WSAC - D3040 (AHU 1-2-3) (S)
7,500
20,000
20,000
71203302 WSAC - E10 AED Unit
73153301 WSAC - E10 Equipment and Appliances
73210702 WSAC - E20 Furniture
5,275
932
71173014 WSAC - F1050 Building Automation System
30,275
15,932
80,000
125,000
5,000
73180701 WSAC - G2030 Pedestrian Paving
5,000
8,000
20,000
20,000
9,900
73130706 WSAC - G2040 Signage
73160703 WSAC - G4020 Site Lighting
71173202 WSAC - Interior Fixtures (S)
71163204 WSAC - Make-Up Unit Controls (S)
5,000
5,000
TOWN OF WHITBY
249
125,000
8,000
9,900
71203501 WSAC - G2040 Signage (Exterior Site Lighting) (S)
71163203 WSAC - Occupancy Sensors (S
3,500
25,000
15,000
71193801 WSAC - G2020 Parking Lots
71143803 WSAC - G2040 Exterior Patio Improvements and
3,500
80,000
71193804 WSAC - G2020 Parking Lots
22,500
8,800
8,800
12,000
12,000
20,000
20,000
5,000
5,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Community Centres and Parks Facilities
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4102
Project Classification : Maintenance Projects
PROGRAM BUDGET
2020 to
2026
10 Year
Workplan
2016 C/F
Available
2017
688,214
633,887
35,000
266,000
2,032,000
3,655,101
436,589
623,887
35,000
241,000
2,032,000
3,368,476
23,500
10,000
2018
2019
Expenditures
Expenditures Total
Financing
Maintenance Reserves
Program Reserves
External Contributions
25,000
58,500
228,125
Financing Total
688,214
TOWN OF WHITBY
250
228,125
633,887
35,000
266,000
2,032,000
3,655,101
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Iroquois Park Sports Centre
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4103
Project Classification : Maintenance Projects
PROGRAM DETAILS
The Iroquois Park Sports Centre was constructed in multiple phases involving several separate
expansion projects: Arena One (1) 1974; Anne Ottenbrite Pool 1975; Arena Two (2) 1987; Arenas
Three to Six (6) and restaurant (1997). Major renovations and an addition were completed during
2010 and 2011 to Arena One (1) dressing rooms, Anne Ottenbrite Pool, Whitney Hall and a previously
unfinished mezzanine space between Arenas Three (3) and Four (4).
Building envelope system and mechanical systems at the facility require regular maintenance attention,
repair and, in some cases replacement as they near the end of their useful life. This is particularly
noted for those systems installed in 1997 major expansion. In addition, future investment will be
required over the next five years in order to maintain expected operational standards and quality of
service, including the potential replacement of the refrigerated rink slab in Arena One (1) which is at the
end of it's life expectancy.
Several projects are included in the budget, including: roofing replacements, life cycle replacements for
mechanical systems and installation of a new building automation system.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
71242401 AOP - B3010 Roofing (Pool)
2020 to
2026
300,000
71220711 AOP - C1030 Lockers
71172701 AOP - C30 Finishes (Dressing & Viewing)
10,000
71160710 AOP - C30 Finishes (Pool Deck)
15,000
10 Year
Workplan
300,000
25,000
25,000
22,000
32,000
15,000
30,000
71152701 AOP - D2020 Pool Deck Ceramic Tiles Replacement
300,000
300,000
71180709 AOP - D3040 Dehumidification (Dectron)
250,000
250,000
71220714 AOP - D3040 HVAC Unit (Pool Viewing)
20,000
20,000
71220715 AOP - D5030 Sound System (Pool)
10,000
10,000
71170737 AOP - E10 Automatic Pool Vacuum
14,500
14,500
71233401 AOP - E2010 Bleachers
7,500
7,500
30,000
30,000
71183501 AOP - F1040 Pools (Large Pool)
150,000
150,000
71190704 AOP - F1040 Pools (Small Pool)
90,000
90,000
15,000
25,000
10,000
10,000
15,000
15,000
71220713 AOP - F1040 Pools (Filters)
71140731 IPSC - (A) Internal Power Door Operators
71130714 IPSC - Arena Lighting Relamping
71142306 IPSC - B2010 Arena #2 - Exterior Steel Siding
7,000
7,000
5,000
5,000
22,000
22,000
71140716 IPSC - B2010 Exterior Sealants
71130725 IPSC - B2010 Exterior Walls (Pad 1 Metal Cladding)
71172305 IPSC - B2020 Exterior Windows
71142305 IPSC - B2020 Lobby Skylight Replacement
8,000
8,000
12,090
12,090
71160704 IPSC - B2030 Exterior Doors (Pads 1-6)
71142501 IPSC - B2030 Overhead Doors (Coiling Shutters)
30,000
71172406 IPSC - B3010 Roof Drains
10,000
10,000
71172402 IPSC - B3010 Roof Pad 2
125,000
71172403 IPSC - B3010 Roofing ( south and west Pad 5)
TOWN OF WHITBY
251
30,000
10,697
10,697
600,000
725,000
80,000
80,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Iroquois Park Sports Centre
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4103
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
71172407 IPSC - B3010 Roofing (Main Corridor)
2017
2018
2019
2020 to
2026
350,000
10 Year
Workplan
350,000
71170714 IPSC - B3010 Roofing (Main Lobby - Flat)
175,000
71250703 IPSC - B3010 Roofing (Pad 1 Addition - Flat)
175,000
84,700
84,700
10,000
20,000
71170715 IPSC - B3010 Roofing (Restaurant - Flat)
225,000
225,000
71140717 IPSC - B3010 Roofing (Southwest - Flat)
90,000
90,000
37,500
52,500
10,000
15,000
71240711 IPSC - B3010 Roofing (Pads 3-6)
10,000
71142704 IPSC - C30 Finishes (Pad 5/6 Renewal)
7,500
7,500
71150720 IPSC - C30 Finishes (Paint)
71152702 IPSC - C3010 Arena 5/6 Dressing Room Walls
5,000
15,000
71160705 IPSC - C3010 MISC Lobby Washroom Renovations
71142705 IPSC - C3020 Arena #2 Concrete Slab Repairs
15,000
35,000
35,000
12,000
12,000
71172704 IPSC - C3020 Flooring (Linoleum)
15,000
71140728 IPSC - C3020 Flooring (Rubber)
30,000
71170701 IPSC - C3020 Flooring (Zamboni Concrete)
71152703 IPSC - C3020 Terrazzo Floor Repairs
71152705 IPSC - C3025 Terrazzo Flooring Repairs
71120731 IPSC - D3020 Boilers (Pad 2)
120,000
150,000
35,000
35,000
15,000
15,000
575
575
35,000
60,000
71150708 IPSC - D3020 Boilers (Pads 3-6)
71250705 IPSC - D3020 Furnaces (Pad 1)
15,000
25,000
95,000
25,000
8,600
11,200
19,800
71160714 IPSC - D3020 Radiant Heaters (Stands)
24,000
24,000
71130709 IPSC - D3030 Compressors (North Plant)
80,000
80,000
71170722 IPSC - D3030 Condenser
22,000
22,000
150,000
150,000
71163002 IPSC - D3040 Cooling Tower (South)
4,270
4,270
71253002 IPSC - D3040 Dessicant Unit (Replacement) (S)
71193004 IPSC - D3040 Dessicant Unit (S)
25,000
71170724 IPSC - D3040 Exhaust Fans (Lobby)
25,000
6,800
71130730 IPSC - D3040 Exhaust Fans (Pads 3-6)
6,800
10,000
71170725 IPSC - D3040 Exhaust Fans (Southwest)
10,000
5,500
5,500
71223002 IPSC - D3040 Furnace (Pad 1 South Changerooms)
20,000
20,000
71223003 IPSC - D3040 Furnace (Pad 1 South West) (S)
10,000
10,000
71223001 IPSC - D3040 HVAC Unit (IPSC Office) (S)
25,000
25,000
71173006 IPSC - D3040 HVAC Unit (Lobby East) (S)
25,000
71193002 IPSC - D3040 HVAC Unit (Lobby Staff Room ) (S)
30,000
71253001 IPSC - D3040 HVAC Unit (Mezzanine 3 and 4 Sout )
20,000
71173007 IPSC - D3040 HVAC Unit (North Entrance) (S)
35,000
71193001 IPSC - D3040 HVAC Unit (Pad 3 Changeroom) (S)
30,000
71260704 IPSC - D3040 HVAC Unit (Pad 3/4 Dressing Rooms)
71250704 IPSC - D3040 HVAC Unit (Pad 3/4 Mezz North)
25,000
30,000
20,000
35,000
30,000
8,000
8,000
11,000
11,000
71173008 IPSC - D3040 HVAC Unit (Pad 5) (S)
30,000
30,000
71173009 IPSC - D3040 HVAC Unit (Pad 6) (S)
30,000
30,000
71170721 IPSC - D3040 HVAC Unit (RTU CMS Office)
28,275
70,000
98,275
71163003 IPSC - D3040 HVAC Unit (RTU Food Court) (S)
50,000
71170719 IPSC - D3040 HVAC Unit (RTU Lobby)
40,000
50,000
40,000
71170718 IPSC - D3040 HVAC Unit (RTU Mezz 5/6)
30,000
71170717 IPSC - D3040 HVAC Unit (RTU Pad 4)
30,000
71173010 IPSC - D3040 HVAC Unit (Restaurant Centre) (S)
40,000
TOWN OF WHITBY
252
30,000
30,000
40,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Iroquois Park Sports Centre
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4103
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
71183001 IPSC - D3040 HVAC Unit (Restaurant Lower Level)
2018
2019
25,000
71193003 IPSC - D3040 HVAC Unit (Whitney Hall) (S)
30,000
62,000
71170720 IPSC - D3040 HVAC Units (RTU Restaurant) (S)
30,000
71173001 IPSC - D3040 Heat Pump (S)
15,000
71183101 IPSC - D4010 Sprinkler System Flushing/Repair
15,000
62,000
30,000
15,000
15,000
6,597
71183201 IPSC - D5020 Arena 4 LED Lighting Retrofit (S)
10 Year
Workplan
25,000
30,000
71250706 IPSC - D3040 HVAC Units (Pad 1 Addition)
71173201 IPSC - D5020 Arena 3 LED Lighting Retrofit (S)
2020 to
2026
30,000
6,597
30,000
30,000
71193201 IPSC - D5020 Arena 6 LED Lighting Retrofit (S)
30,000
30,000
71183203 IPSC - D5020 Site Lighting (S)
50,000
50,000
71143202 IPSC - D5030 Annunciator for all BF Washroom
8,200
8,200
71223301 IPSC - D5030 Public Address System
20,000
71143302 IPSC - D5030 Score/Shot/Time Clock (Pad 1)
24,000
24,000
48,000
71180503 IPSC - D5030 Security System (Cameras)
71163302 IPSC - E10 Portable Tables
71150505 IPSC - E10 Room Assignment Board
71163303 IPSC - E10 Sound System (Pad 1)
20,000
20,000
1,870
1,870
16,968
16,968
6,905
6,905
71193302 IPSC - E10 Two (2) AED Units
7,000
71173404 IPSC - E20 Furnishings (Boardrom Chairs)
71153407 IPSC - E20 Office Furniture (Additional)
20,000
7,000
8,000
8,000
664
664
71143301 IPSC - E2010 Fixed Seating (Pad 1)
10,000
10,000
8,000
15,500
71223501 IPSC - F1040 Arena 3 Glycol Header
100,000
100,000
71233501 IPSC - F1040 Arena 4 Glycol Header
100,000
100,000
71243501 IPSC - F1040 Arena 5 Glycol Header
100,000
100,000
71243502 IPSC - F1040 Arena 6 Glycol Header
100,000
100,000
1,200,000
1,200,000
1,200,000
1,200,000
39,000
70,500
71163504 IPSC - F10 Arena Investigations
8,000
71130716 IPSC - F1010 Structural Inspections
8,000
7,500
71180705 IPSC - F1040 Pad 1 Rink Slab
71253501 IPSC - F1040 Pad 2 Rink Slab
71163001 IPSC - F1040 Refrigeration Relief Valve
71160506 IPSC - F1040 Snow Melting Equipment 3/4
71120506 IPSC - F1040 Snow Pit Heat Exchanger 3/4
7,500
12,000
35,000
35,000
545
71173504 IPSC - F1050 Building Automation (S)
71163810 IPSC - G20 Parking Lot Grinding and Pavement
12,000
545
80,000
80,000
901
901
71183802 IPSC - G2020 Parking Lots - Area 2 South Main
135,000
71183803 IPSC - G2020 Parking Lots - Area 3 West Main
114,000
71193802 IPSC - G2020 Parking Lots - Area 4 Central Main
135,000
114,000
288,000
71203802 IPSC - G2020 Parking Lots - Area 5 North East
71163901 IPSC - G2030 Exterior Concrete Exit Stair (Pad 1)
5,000
18,000
18,000
16,560
16,560
71144001 IPSC - G4020 LED Parking Lot Light Conversion (S)
210,000
71173203 IPSC - Lighting Retrofit (S)
10,000
71143002 IPSC - MISC - Energy REcovery (Pad 2 ERV)
298,200
TOWN OF WHITBY
253
210,000
10,000
20,983
20,983
71130713 IPSC - Natural Gas Fill Station
Expenditures Total
224,000
5,000
71170507 IPSC - G2040 Signage (Electronic Message Board)
71164002 IPSC - G4020 LED Entrance & Sidewalk Lights (S)
288,000
224,000
659,800
683,000
725,000
12,000
12,000
6,687,400
9,053,400
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Iroquois Park Sports Centre
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4103
Project Classification : Maintenance Projects
PROGRAM BUDGET
Financing
Maintenance Reserves
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
91,599
284,500
417,000
264,000
4,496,500
5,553,599
Program Reserves
182,780
345,300
236,000
461,000
2,190,900
3,415,980
One-Time Reserve
17,224
30,000
30,000
659,800
683,000
External Contributions
77,224
6,597
Financing Total
298,200
TOWN OF WHITBY
254
6,597
725,000
6,687,400
9,053,400
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Whitby Fire Facilities
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4104
Project Classification : Maintenance Projects
PROGRAM DETAILS
Town of Whitby fire facilities provide fire response services, fire prevention, fire training &
maintenance, public education, information on fire safety, and inspections. The Town currently has five
fire halls:
Fire Hall #1 (FH1) constructed in 2007 at 6745 Baldwin Street.
Fire Hall #2 (FH2) constructed in 1966 and expanded in 1988, and located at 1600 Manning Road.
Fire Hall #3 (FH3) constructed in 2004 at 1501 Brock Street South.
Fire Hall #4* (FH4) constructed in 2002 at 734 Dundas Street West.
Fire Hall #5 and Headquarters (FH5/HQ) were completed in 1995 at 111 McKinney Drive.
(*Note: Fire Hall #4 was previously known as Fire Hall #6. It was re-numbered upon the closure of
other facilities.)
Building envelope system and mechanical systems at the fire facilities require regular maintenance
attention, and repair to maintain expected operational standards and quality of service. Some of the
projects include; lighting replacements, life cycle replacements for mechanical systems and exterior
envelope maintenance at various fire halls. A new building automation system will be installed at fire
hall five (5) to improve the efficiency of the buildings energy usage.
PROGRAM BUDGET
2016 C/F
Available
2018
2019
20182701 FH (All) - C30 Carpet
30,000
8,000
20172702 FH (All) - C30 Interior Painting
21,000
Expenditures
80060701 Downtown Firehall Repurposing
2017
1,863
20162402 FH1 - B3016 Gutters and Downspouts
4,390
10 Year
Workplan
729,409
729,409
20143401 FH(All) E10/20 Appliances & Furnishings
32,940
5,500
5,000
43,000
32,500
53,500
65,860
106,163
5,600
5,600
150,000
150,000
4,390
20220702 FH1 - D3040 HVAC Unit
20173201 FH1 - D5020 Lighting
7,500
20210705 FH1 - G2010 Roadway
20220703 FH2 - B2010 Exterior Walls (Brick)
2020 to
2026
5,000
20260701 FH2 - B2020 Exterior Windows
20162303 FH2 - B2023 Exterior Windows
7,500
9,000
14,000
10,500
10,500
45,000
45,000
100,000
100,000
20250701 FH2 - B2030 Overhead Doors
11,200
11,200
20192401 FH2 - B3010 Roof Replacement
80,000
80,000
20142303 FH2 - B2030 Overhead Door Replacement (2)
20260702 FH2 - B3010 Roofing (Lower)
20142502 FH2 - C30 Upper Hall Renovations/Meeting Room
5,300
20210703 FH2 - D3020 Furnaces
20143001 FH2 - D3040 HVAC and Exhaust Fan Replacement
8,000
20173202 FH2 - D5020 Lighting
20260703 FH2 - G2030 Pedestrian Paving
20130715 FH2- B3010.1 Roof Coverings - Main Flat
20162302 FH3 - B2010 Exterior Sealants
12,000
12,000
6,000
14,000
125,000
125,000
10,000
10,000
20160704 FH2 - G2020 Parking Lots
5,600
5,600
40,000
40,000
22,400
22,400
9,500
9,500
5,000
5,000
20240701 FH3 - B2030 Overhead Doors
20240702 FH3 - B3010 Roofing (Flat)
TOWN OF WHITBY
255
5,300
17,457
17,457
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Whitby Fire Facilities
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4104
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
20162403 FH3 - B3016 Gutter and Downspouts
2017
2018
2019
2020 to
2026
3,575
3,575
20240704 FH3 - D3020 Furnace
20240703 FH3 - D3020 Radiant Heaters (Apparatus Bay)
20240706 FH3 - D3030 Condensers
20240705 FH3 - D3040 Exhaust Fans
20190702 FH3 - D3040 HVAC Unit
6,800
6,800
11,200
11,200
5,000
5,000
11,200
11,200
11,200
20173203 FH3 - D5020 Lighting
11,200
7,500
20173801 FH3 - G20 Gate Restoration
10 Year
Workplan
7,500
8,000
8,000
20190704 FH3 - G2020 Parking Lot
190,000
190,000
22,400
22,400
11,000
11,000
6,800
6,800
20220706 FH4 - D3020 Radiant Heaters (Apparatus Bay)
11,200
11,200
20220708 FH4 - D3040 Exhaust Fans
11,200
20180702 FH3 - G2030 Pedestrian Paving
5,000
5,000
20220704 FH4 - B2030 Overhead Doors
20220705 FH4 - B3010 Roofing (Flat)
20162404 FH4 - B3016 Gutter and Downspouts
3,575
3,575
20220707 FH4 - D3020 Furnaces
20170701 FH4 - D3040 HVAC Unit
11,200
20153001 FH4 - D3069 Sensor and Gas Detection System
11,200
11,200
4,262
4,262
20173204 FH4 - D5020 Lighting
7,500
7,500
20233801 FH4 - G2020 Parking Lot
145,000
145,000
20130745 FH5 - (A) Assistive Listening (Training, Education,
3,500
3,500
20150706 FH5 - (A) Elevator Voice Annunciation & Warning
5,000
5,000
20160703 FH5 - B2010 Exterior Sealants
3,626
3,626
20162301 FH5 - B2010 Exterior Sealants
5,000
5,000
20150701 FH5 - B2030 Overhead Doors
20162401 FH5 - B3010 Roof Repair
10,000
10,000
350,000
350,000
11,975
11,975
20130706 FH5 - B3010 Roofing (Flat)
20173002 FH5 - Building Automation(s)
100,000
20162501 FH5 - C10 Interior Construction (Fire Order)
1,420
20142501 FH5 - C30 Interior Partition at Kitchen/Lounge
5,441
100,000
1,420
5,441
20210701 FH5 - D2020 Water Heater (HWT-1)
20142901 FH5 - D2030 Apparatus Floor - Oil Separator
5,600
22,000
20140702 FH5 - D3020 Radiant Heaters Apparatus Bay (S)
25,000
47,000
24,000
24,000
20190701 FH5 - D3030 Condenser (Data Room)
10,000
20140703 FH5 - D3030 Condensers
9,050
20140704 FH5 - D3040 Exhaust Fans
3,238
20120701 FH5 - D3040 HVAC Unit
65,000
68,238
60,000
60,000
83,143
83,143
10,000
10,000
20163401 FH5 - E20 Window Treatments (Dorm)
5,000
20193801 FH5 - G2020 Parking Lots
5,000
20213801 FH5 - G2020 Parking Lots
5,000
5,000
156,000
20100507 FHQ - E20 Office Furniture
10,000
Expenditures Total
927,924
Financing
TOWN OF WHITBY
256
10,000
9,050
20173001 FH5 - D3042 Exhaust Ventilation System
20173205 FH5 - D5020 Lighting
5,600
177,000
265,640
34,700
156,000
680
10,680
1,704,540
3,109,804
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Whitby Fire Facilities
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4104
Project Classification : Maintenance Projects
PROGRAM BUDGET
Financing
Maintenance Reserves
2016 C/F
Available
2017
190,015
177,000
2018
265,640
2019
2020 to
2026
34,700
1,704,540
10 Year
Workplan
2,371,895
Program Reserves
8,500
8,500
One-Time Reserve
729,409
729,409
Financing Total
927,924
TOWN OF WHITBY
257
177,000
265,640
34,700
1,704,540
3,109,804
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Central Public Library
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4105
Project Classification : Maintenance Projects
PROGRAM DETAILS
The Central Public Library was opened in 2005.
The building's mechanical systems are beginning to require more frequent maintenance attention and
in some cases components replacement. The capital program this year is directed toward providing
life-cycle maintenance of boilers, paving repair and roof replacement.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
90162301 CPL - B20 Exterior Limestone Sill Repair
2017
2018
2019
2020 to
2026
5,000
5,000
90230701 CPL - B2010 Exterior Sealants
15,000
71172304 CPL - B2010 Exterior Walls (Limestone sills)
5,000
90120701 CPL - B3010 Roof Coverings (Flat)
40,000
175,000
90162401 CPL - B3011 Roof Repair
47,608
90162402 CPL - B3016 Gutter Repair
20,000
90172801 CPL - D10 Elevator ( Piston and waterproofing pit)
2,715
30,000
150,000
195,000
755,000
930,000
20,000
90142701 CPL - C3020 Interior Painting
5,000
15,000
47,608
90150702 CPL - C3020 Flooring (Library Carpet)
90163001 CPL - Controls for Fireplace Exhaust (S)
5,000
50,000
55,000
5,000
24,000
29,000
5,000
2,715
90202901 CPL - D2010 Roof Top Ductwork Insulation
25,000
90100701 CPL - D2020 Pump (Outdoor Pool)
15172901 CPL - D3020 (Boiler Maintenance)
10,000
90250706 CPL - D3020 Boilers (S)
90143002 CPL - D3020 Exhaust Fan Replacement
7,500
90250705 CPL - D3040 Exhaust Fans
10 Year
Workplan
10,000
25,000
24,000
24,000
30,000
50,000
18,500
18,500
15,000
22,500
6,800
6,800
90250704 CPL - D3040 HVAC Units (S)
591,100
591,100
90150701 CPL - D3040 HVAC Units
450,000
450,000
15,000
15,000
28,000
30,519
28,000
28,000
90203001 CPL - D3050 Perimeter Fan
90090701 CPL - D5020 - Lighting (Hanging Fixtures) (S)
2,519
90143202 CPL - D5020 Lighting Retrofit (S)
90
90
90190701 CPL - D5030 Security System (Cameras)
90213301 CPL - E10 AED Unit
3,500
3,500
90253302 CPL - E10 People Counter System
11,000
11,000
90253301 CPL - E10 Small Facility Equipment
19,500
19,500
TOWN OF WHITBY
258
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Central Public Library
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4105
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
90163401 CPL - E20 Furniture
2017
2018
2019
7,648
2020 to
2026
30,000
10 Year
Workplan
37,648
90143802 CPL - G2020 Parking Lot Repairs
8,000
8,000
16,000
90173801 CPL - G2030 Exterior Pavers
8,000
150,000
158,000
90130701 CPL - G2030 Pedestrian Paving
1,642
Expenditures Total
Financing
Maintenance Reserves
Financing Total
35,000
36,642
92,222
213,500
40,000
35,000
2,482,400
2,863,122
92,222
213,500
40,000
35,000
2,482,400
2,863,122
92,222
213,500
40,000
35,000
2,482,400
2,863,122
TOWN OF WHITBY
259
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Civic Recreation Centre
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4106
Project Classification : Maintenance Projects
PROGRAM DETAILS
The Civic Recreation Complex (CRC), constructed in 1991, provides a variety of services to residents
of the Town of Whitby. The building offers a pool, health club, fitness studio, child care centre, offices,
and provides tenant space for physiotherapy services.
Many building components and pieces of equipment in the facility are nearing end of life and will
require replacement or maintenance attention to extend their useful life. The asphalt parking lot
between the CRC and the Municipal Building requires replacement.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
72130705 CRC - A1000 Substructure
2018
2019
2020 to
2026
5,000
72130704 CRC - ACS 1 Roof Top Unit Main Lobby
5,000
110,000
110,000
72160702 CRC - B2010 Exterior Sealants
10 Year
Workplan
15,000
35,000
80,000
160,000
72210705 CRC - B2010 Trellis (South Patio)
75,000
75,000
71212301 CRC - B2030 Exterior Doors (Main Entrance)
10,000
10,000
86,600
86,600
20,000
72140705 CRC - B2010 Exterior Walls (Brick)
71142309 CRC - B2030 Transformer Vault Doors / Louvers
40,000
9,145
9,145
72260701 CRC - B3010 Roofing (Shingles)
72130709 CRC - B3010 Skylight (Atrium)
71150721 CRC - C1020 (A) Internal Power Door Operators
72170703 CRC - C30 Decorative Pool Painting
40,000
40,000
40,000
28,500
28,500
10,000
6,426
71252701 CRC - C30 Finishes (Members' Changerooms)
72150705 CRC - C30 Finishes (Pool Paint)
225,000
71172708 CRC - C3010 Pool Deck Refinishing
10,000
16,426
15,000
15,000
25,000
250,000
80,000
90,000
71202701 CRC - C3020 Flooring (Carpet)
40,000
40,000
72220703 CRC - C3020 Flooring (Members' Change Rooms)
60,000
60,000
72150702 CRC - C3020 Flooring (Multi-Purpose Room)
35,000
35,000
20,000
23,398
71242901 CRC - D2020 Hot Water Storage Tank (Tank 2
20,000
20,000
71252901 CRC - D2020 Hot Water Storage Tanks (Tank 1
20,000
20,000
71220717 CRC - D2020 Storage Tank (Tank #1 Heat
10,000
72220702 CRC - C3020 Flooring (Terrazzo)
72160501 CRC - D3020 Boilers (S)
71173015 CRC - D3020 Hot Heat Exchanger
3,398
10,000
103,194
103,194
11,000
11,000
71163005 CRC - D3023 Heat Recover Pool Exhaust Fans (S)
80,000
80,000
71183003 CRC - D3040 Exhaust Fans
20,000
20,000
TOWN OF WHITBY
260
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Civic Recreation Centre
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4106
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
72160701 CRC - D3040 HVAC Unit (HV1) (S)
2018
2019
2020 to
2026
200,000
72200702 CRC - D3040 HVAC Unit (HV2)
200,000
40,000
40,000
72200701 CRC - D3040 HVAC Unit (HV3)
40,000
71133001 CRC - D3040 Stage 1 Compressor ACS1
71163202 CRC - D3060 LED Photo Cell Controllers (S)
10,000
5,000
12,000
71173208 CRC - D50 Lighting Sensors
20,000
72160709 CRC - D5010 Electrical Substation
10,372
125,000
10,000
18,000
3,500
265,000
71220718 CRC - E20 Window Treatment (Blinds)
20,000
5,000
72150707 CRC - F1040 Pool Fixtures (Stainless Steel)
20,000
5,000
60,000
72150708 CRC - F1040 Chemical Feeders (Pool and Spa)
3,500
265,000
71173506 CRC - F10 UV System
135,000
18,000
71193301 CRC - E10 AED Unit
71163401 CRC - E2010 Countertop and Built In Desks
5,000
10,372
72130702 CRC - D5020 Lighting (Pool) (S)
71163301 CRC - E1050 Lockers (358) Single and Double Tier
12,000
20,000
5,000
72150704 CRC - D5030 Public Address System
40,000
10,000
5,000
71163006 CRC - D3068 VFD Wading Pool (S)
71163201 CRC - D5010 Pool Deck Panel Replacement
10 Year
Workplan
75,000
135,000
200
12,000
12,200
225,000
225,000
30,000
21,564
21,564
72130703 CRC - F1040 Pool Slide & Stair
72170702 CRC - F1040 Pools (Filters - Large)
30,000
72170701 CRC - F1040 Pools (Filters - Small)
20,000
20,000
72220701 CRC - F1040 Pools (Piping - Large)
100,000
100,000
71143501 CRC - F1040 Pools (Piping-Small)
72160708 CRC - F1040 Sauna (Female Members)
28,000
72180702 CRC - F1040 Sauna (Male Members)
72230701 CRC - F1040 Sauna (Public)
20,000
20,000
28,000
56,000
28,000
28,000
8,000
28,000
36,000
72180701 CRC - F1050 Building Automation System (S)
133,995
50,000
183,995
71153802 CRC - G2020 Parking Lot Lighting West Entry
30,000
72140704 CRC - G2020 Parking Lots (Main)
30,000
515,000
515,000
72210706 CRC - G2040 Signage
72140709 CRC - G3030 Storm Sewer
8,000
71193202 CRC - G4020 Bollard Site Lighting (S)
72270701 CRC - G4020 Site Lighting (S)
10,000
10,000
8,000
16,000
40,000
40,000
10,000
10,000
3,551
3,551
72130501 CRC - Heat Exchanger #2 (S)
Expenditures Total
Financing
Maintenance Reserves
Program Reserves
Financing Total
672,345
783,000
996,000
71,500
1,111,600
3,634,445
643,845
718,000
996,000
71,500
1,111,600
3,540,945
28,500
65,000
672,345
783,000
996,000
71,500
1,111,600
3,634,445
TOWN OF WHITBY
261
93,500
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Luther Vipond Memorial Arena
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4107
Project Classification : Maintenance Projects
PROGRAM DETAILS
Luther Vipond Memorial Arena (LVMA) is located at 67 Winchester Road. The steel frame structure
was built circa 1973.
Luther Vipond Memorial Arena will require significant future capital investment to maintain the current
service levels. The main floor slab and other refrigeration plant components are showing signs that they
are approaching the end of their useful life expectancy and require replacement. Staff are not
recommending the replacement of the refrigeration plant or main floor slab. If a major failure occurred
staff would bring forward a report recommending the re-purposing of Luther Vipond Memorial Arena.
Projects included in the 2017 budget are planned to economically extend the life of the floor slab and
refrigeration system.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
71170710 LVMA - B2010 Exterior Walls (Masonry)
2018
2019
7,500
2020 to
2026
10 Year
Workplan
25,000
32,500
71170711 LVMA - B2010 Exterior Walls (Metal Cladding)
40,000
40,000
71160718 LVMA - B3010 Roofing (Lobby - Flat)
35,000
35,000
71190709 LVMA - B3010 Roofing (West - Flat)
30,000
30,000
71180706 LVMA - C30 Finishes (Arena)
35,000
35,000
71180505 LVMA - D3020 Boilers
30,000
30,000
71210707 LVMA - D3020 Furnace
71160719 LVMA - D3020 Radiant Heaters (Stands)
7,500
7,500
12,000
12,000
71170509 LVMA - D3030 Compressor (#1)
65,000
65,000
71180504 LVMA - D3030 Compressor (#2)
65,000
65,000
95,000
95,000
32,000
32,000
71140721 LVMA - D5020 Lighting (Arena)
30,000
30,000
71170734 LVMA - D5030 Fire Alarm
30,000
30,000
71160724 LVMA - D3030 Condenser Pump / Storage Tank (S)
30,000
30,000
71150711 LVMA - D3030 Cooling Tower
71160513 LVMA - D3040 De-Humidifier
71170733 LVMA - D4010 Sprinkler System
5,000
5,000
71220710 LVMA - D5030 Public Address System
7,500
7,500
71130740 LVMA - D5030 Score/Shot/Time Clock
10,000
10,000
29,000
29,000
105,000
115,000
160,000
160,000
71193303 LVMA - E10 AED Unit
3,500
71150713 LVMA - E1030 Natural Gas Filling System
71160715 LVMA - F1040 Brine Header
10,000
71170706 LVMA - F1040 Dasher Board System
71150718 LVMA - F1040 Refrigeration Relief Valves
71170705 LVMA - F1040 Rink Slab
5,000
8,425
71200705 LVMA - G2020 Parking Lots
TOWN OF WHITBY
262
3,500
5,000
10,000
900,000
908,425
475,000
475,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Luther Vipond Memorial Arena
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4107
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
71170735 LVMA - G4020 Site Lighting
71170707 LVMA - MISC Dressing Room 3 & 4 Reconstruction
71170704 LVMA - MISC Lobby Renovations
Expenditures Total
Financing Total
800,000
800,000
3,537,425
3,500
3,077,500
3,086,000
40,000
7,500
24,500
371,000
451,425
45,000
7,500
28,000
3,448,500
3,537,425
8,425
263
45,000
400,000
3,448,500
8,425
TOWN OF WHITBY
45,000
400,000
28,000
45,000
5,000
Program Reserves
10 Year
Workplan
7,500
8,425
Financing
Maintenance Reserves
2020 to
2026
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
McKinney Centre
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4108
Project Classification : Maintenance Projects
PROGRAM DETAILS
The McKinney Centre, located at 222 McKinney Drive, was constructed in 2004 and includes three
ice/floor surfaces and mezzanine spaces accommodate a training room, meeting rooms and youth
drop in centre.
Included in the capital budget are a number of building envelop maintenance projects including precast panel sealants, exterior overhead door replacements and roof repairs. Flooring replacements are
required in high traffic areas. Lighting and radiant heaters are at their end of lifecycle and require
replacement with more energy efficient options.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
71130722 MCK - B2010.2a Exterior Walls - Sealants
2017
2018
2019
17,000
11,450
71172301 MCK - B2030 Exterior Door Replacement
15,000
71142402 MCK - B3010 Roofing (Metal)
71160709 MCK - C30 Finishes (Arenas)
8,000
5,942
5,000
71170736 MCK - C30 Finishes (Lobby/Mezzanine)
71150719 MCK - C3020 Flooring (Rubber)
71162704 MCK - C3025 Terrazzo Repairs
15,000
18,800
18,800
365,000
8,000
16,000
35,000
45,942
10,000
10,000
35,000
50,000
12,000
26,000
71142903 MCK - D2090 Condenser Pump replacement
71160515 MCK - D3020 Boilers (S)
28,450
350,000
12,000
71173003 MCK - Circulating Pump (S)
71143004 MCK - D30 Energy Recovery (Pad 1/2 ERV)
10 Year
Workplan
147,000
147,000
71240702 MCK - B2030 Overhead Doors
71142404 MCK - B3010 Flat Roof (EPDM)
2020 to
2026
26,000
15,000
15,000
14,569
14,569
25,000
15,000
46,565
71243002 MCK - D3020 Hot Water Heater (South) (S)
15,000
15,000
71243201 MCK - D3020 Hot Water Storage Tanks (S)
25,000
25,000
30,000
60,000
20,000
20,000
6,565
71173011 MCK - D3020 Radiant Heaters (Pad 1 and 2) (S)
71180507 MCK - D3020 Radiant Heaters (S)
71163007 MCK - D3030 Compressor Repair
30,000
30,000
30,000
1,197
1,197
71253009 MCK - D3030 HVAC Unit (Condenser West) (S)
71240706 MCK - D3040 Air Handling Units (MUA-1 & MUA-2)
60,000
71173005 MCK - D3040 De-Humidifcation Unit (S)
50,000
71240707 MCK - D3040 De-Humidification (Central)
71173012 MCK - D3040 Dehumidifciation (Maintenance)
125,000
125,000
150,000
150,000
13,200
13,200
25,000
25,000
71243001 MCK - D3040 Dehumidification (Replacement) (S)
71240708 MCK - D3040 Exhaust Fans
TOWN OF WHITBY
264
60,000
50,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
McKinney Centre
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
71PM4108
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
71253007 MCK - D3040 HVAC Unit (MUA-1 Figure Skating)
40,000
40,000
71253008 MCK - D3040 HVAC Unit (MUA-2 Pad 1 and Pad 2)
40,000
40,000
71253003 MCK - D3040 HVAC Unit (RTU-1 Lower) (S)
20,000
20,000
71253004 MCK - D3040 HVAC Unit (RTU-2 Lobby South) (S)
30,000
30,000
71253005 MCK - D3040 HVAC Unit (RTU-3 Lobby North) (S)
30,000
30,000
71253006 MCK - D3040 HVAC Unit (RTU-4 Dryland) (S)
40,000
40,000
71190707 MCK - D3040 HVAC Units (Dressing Rooms)
85,000
85,000
71143101 MCK - D4010 - Sprinkler System Flush/Inspection
71143204 MCK - D5020 Arena #3 Lighting Retrofit
16,172
71173204 MCK - D5020 LED Arena 1 Lighting Conversion
71163206 MCK - D5020 LED Arena 2 Lighting Conversion
16,172
4,280
4,280
30,000
30,000
6,652
6,652
71173205 MCK - D5020 Lighting (Exterior Site Lighting) (S)
50,000
50,000
71183204 MCK - D5020 Lighting (LED interior) (S)
50,000
50,000
71190711 MCK - D5030 Score/Shot/Time Clock
24,000
24,000
71213302 MCK - E10 AED Unit
3,500
3,500
71183301 MCK - E10 Natural Gas Fill Station
5,000
5,000
20,000
20,000
71190710 MCK - E10 Room Assignment Board
71190712 MCK - E20 Furniture (Office)
71153402 MCK - E20 Lobby and Meeting Room Furniture
20,000
71140715 MCK - F1040 Refrigeration Relief Valves
71183002 MCK - F1050 Building Automation (S)
71180506 MCK - F1050 Building Automation System
71153501 MCK - F1050 Refrigeration Control System (S)
10,000
10,000
10,000
10,000
40,000
8,000
8,000
85,000
3,140
3,140
105
105
71203803 MCK - G2020 Parking Lot Repairs
71213801 MCK - G2020 South Parking Lot and Driveway
71203801 MCK - G2030 Pedestrian Walkway Repair
71190708 MCK - G2040 Signage
10,000
71143804 MCK - G2040 Wooden Enclosure at Substation
10,000
10,000
700,000
700,000
25,000
25,000
50,000
60,000
3,200
3,200
71163205 MCK - Retrofit Lighting (S)
20,000
71110735 MCK - Roof/Flashing Maintenance
7,500
120,272
269,500
138,000
20,000
7,500
15,000
45,000
45,000
139,000
2,230,000
2,896,772
71173002 MCK - VFD Controllers on Glycol Pumps (S)
Expenditures Total
16,000
85,000
Financing
Maintenance Reserves
15,766
17,500
8,000
30,000
1,319,800
1,391,066
Program Reserves
93,469
222,000
130,000
109,000
910,200
1,464,669
One-Time Reserve
30,000
External Contributions
30,000
11,037
Financing Total
120,272
TOWN OF WHITBY
265
11,037
269,500
138,000
139,000
2,230,000
2,896,772
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
South Youth Room at IPSC
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
72PO3501
Project Classification : Other Projects
PROGRAM DETAILS
Establishment of a south youth room in IPSC with an opening of September 2017 as identified in the
Recreation and Leisure Services Youth Strategy. The space in the Mezzanine at IPSC would be
reconfigured and renovated to add a youth room and maintain a viewing area and boardroom.
Furniture and equipment would also be purchased to service the youth room. Supported through CMS
Report 54-16.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
72173401 IPSC - E10/E20 Youth Room Equipment /
30,000
72173501 IPSC - F10 Conversion of Mezzanine into Youth
70,000
70,000
100,000
100,000
100,000
100,000
100,000
100,000
Expenditures Total
Financing
One-Time Reserve
Financing Total
TOWN OF WHITBY
266
30,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Port Whitby Marina
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
74PM4101
Project Classification : Maintenance Projects
PROGRAM DETAILS
Facility related projects at Port Whitby Marina include life cycle replacement projects associated with
facilities and fixtures located on all Town owned Marina related properties.
The largest items of expenditure are the ongoing replacement of the floating piers. The priority of
these replacements are based on condition ratings carried out by Marina staff. If approved, the
replacement of piers 4 and 6 will be completed in 2017. These piers were installed in the late 1970's
and have reached the end of their service life.
Other 2017 projects include a new person lift, floor refinishing, replacement storage shed, harbour
dredging, paving of pathways and trails, pier anchor repairs and pole lighting retrofits with LED fixtures.
These projects will allow Port Whitby Marina to ensure maintenance standards are maintained while
further enhancing the accessibility and sustainability of the facility.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
74130704 PWM - (A) Assistive Listening Devices
3,500
74130706 PWM - (A) Outdoor Benches (3)
7,500
74130705 PWM - (A) Person Lift (Access to Boats)
7,500
74163501 PWM - Accessible Ramping / Walkway to Docks
2017
2018
2019
2020 to
2026
3,500
7,500
10,000
2,500
25
25
74200701 PWM - B2010 Exterior Sealants (Clubhouse)
15,000
74140701 PWM - C3020 Floor Finish (Clubhouse)
10 Year
Workplan
15,000
15,000
74243001 PWM - D3030 Condenser (Clubhouse) (S)
15,000
30,000
12,000
12,000
74240701 PWM - D3030 Condenser (Clubhouse)
6,600
6,600
74253001 PWM - D3030 Condenser (Office) (S)
20,000
20,000
74253003 PWM - D3040 Exhaust Fans
20,000
20,000
74243002 PWM - D3040 HVAC Unit (AHU Clubhouse) (S)
20,000
20,000
74253002 PWM - D3040 HVAC Unit (AHU-Office) (S)
20,000
20,000
74213301 PWM - E10 AED Unit
3,500
74130701 PWM - E10 Gas Tank
280,000
74130501 PWM - E20 Office/Lounge Furniture
74130702 PWM - F1010 Accessory Building (Pumphouse
5,000
15,000
74223001 PWM - F1050 Building Automation (S)
60,000
74163801 PWM - G20 Misc Paving
39,500
60,000
74253801 PWM - G20 Pier #3
350,000
74173802 PWM - G20 Pier #6
350,000
775
TOWN OF WHITBY
267
30,000
50,000
300,000
350,000
350,000
300,000
300,000
350,000
350,000
74233801 PWM - G20 Pier #8
74120704 PWM - G20 Pier Anchor Repairs
50,000
180,000
39,500
74213801 PWM - G20 Pier #2
74173801 PWM - G20 Pier #4
5,000
20,000
5,000
74173803 PWM - G20 Harbour Dredging
3,500
280,000
15,000
15,000
350,000
350,000
90,000
150,775
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Port Whitby Marina
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Facilities
74PM4101
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
74180702 PWM - G20 Shore Wall Repairs
2018
2019
2020 to
2026
30,000
10 Year
Workplan
30,000
74180701 PWM - G20 Yard Hydro Service
25,000
25,000
74290701 PWM - G2020 Parking Lots
75,000
75,000
74120701 PWM - Picnic Shelters
11,000
11,000
74173201 PWM - Pole / Fixtures Retrofit (S)
80,000
74164101 PWM - Tool Storage / Workshop (Temporary
Expenditures Total
80,000
20,000
20,000
54,300
932,000
54,300
54,300
Financing
Maintenance Reserves
325,000
90,000
1,553,100
125,000
205,000
152,000
45,000
90,000
428,100
769,400
700,000
280,000
1,000,000
1,980,000
932,000
325,000
1,553,100
2,954,400
80,000
Program Reserves
Long Term Debt
Financing Total
TOWN OF WHITBY
268
90,000
2,954,400
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Other Projects (CMS)
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Miscellaneous
75PA9001
Project Classification : Other Projects
PROGRAM DETAILS
The proposed change room conversion / renovation at IPSC to a female only change room represents
a change of service. A future report discussing this change, and seeking Council's approval for the
change will be coming forward in 2017 for consideration in the 2018 budget.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
70144901 Bench and Tree Dedications
12,933
70145501 CMS 57-13 Outdoor Public Spaces Signage
27,422
71173507 IPSC - F10 Changeroom Renovation (Females)
75159001 Social Media Photography/Videography Equipment
6,500
Expenditures Total
46,855
Financing
Program Reserves
12,933
One-Time Reserve
33,922
Unfinanced Capital
Financing Total
46,855
TOWN OF WHITBY
269
2017
2018
2019
2020 to
2026
10 Year
Workplan
12,933
27,422
200,000
200,000
200,000
246,855
6,500
12,933
33,922
200,000
200,000
200,000
246,855
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270
Roads, Roads Related
and Storm Water
2017 Budget
Asset Overview
Maintenance Projects
1,094 Lane Kilometers of
Roads
22 Road Bridges
23 Large Culverts
20 Pedestrian Bridges
11,827 Street Lights
507 km of Sidewalks
11 km of Multi-use Pathways
11,844 Traffic Signs
32 Traffic Signals
12 km of Guardrails
87.1 km of Fences
53 Retaining Walls
The lifecycle replacement of the Town assets is
prepared in conjunction with the Town’s 2016 Asset
Management Plans (AMP).
The current replacement value for the Town’s road
right of way (ROW) is $1,440.93 million, 91% of the
assets are in good to excellent condition. Less than 3%
of the assets are in poor to very poor condition. Overall
the Town received an asset health grade of ‘A’ for the
road right of way assets.
Asset
AMP Required Annual Maintenance
Budget (10 year average in thousands)
Roads Right
of Way
$14,106
Growth Projects
Whitby is a growing community. Expansion and new
construction of assets are planned for in the
Development Charge Background Study and the
Capital Budget Forecast. Unless exempted in the
Development Charge Act, these projects would be
partially financed by development charges, with the
remainder coming from reserves or tax based
financing.
9 Public Parking Lots
41 Storm Water Ponds
456 km of Storm Sewers /
Feeds
271
Roads, Roads Related and Storm Water | Overview and Analysis
2017 Project Highlights
Coronation Roads / CP Rail Grade Desmond G Newman Parkway
Separation
The construction of a section of the
Desmond G. Newman Boulevard over the
existing CP Rail. The scope includes a
four-lane bridge structure with sidewalk on
the west side and a multi-use path on the
east side. The bridge structure is the roadover-rail alternative recommended in the
Class Environmental Assessment
completed in 2014 for this project.
A new north-south arterial road is required and
will be constructed as part of the approved
development plans of subdivision within the
West Whitby Secondary Plan area. The scope
of work includes streetlights, sidewalks/multiuse paths, traffic signals and roundabouts.
This is a multi-year project with the section
between Rossland and Taunton budgeted for
2017.
Budget: $9.4 million (2017)
Budget: $5.57 million (2017)
Funding Source: Front Ending Agreement
(Long Term Debt)
Funding Source: External Contribution (MTO),
and Front Ending Agreement (Development
Charges)
Streetlights – Conversion to LED
and Pole Replacement
Roads Resurfacing – Urban Sections
Previous phases of the conversion to LED
streetlights have resulted in 8,141 lights
being converted. The next phase in 2017
will start the decorative fixture conversions
to LED along with the replacement of
some streetlight poles that have reached
their end of life.
Budget: $2.22 million (2017)
Funding Source: One-Time Reserve
(LTFR), Maintenance Reserve (MR),
External Contribution (Grants)
The projects involve the resurfacing of existing
urban roads (i.e. roads with curb and gutter)
and may also include sidewalk replacement,
curb and gutter replacement, minor storm
sewer modifications and/or minor road
geometric improvements, as required.
Resurfacing of urban roads is generally
required every 20-25 years and is prioritized by
the Town’s Road Needs Study and coordinated with the Region’s water main,
sanitary sewer and polybutylene water service
replacement programs. The work on the
arterial roads would also include minor
intersection improvements to accommodate
future growth.
Budget: $4.62 million
Funding Source: Maintenance Reserve (MR),
Federal Gas Tax, Program Reserves, Growth
Reserve Fund (GRF) and Development
Charges
272
Roads, Roads Related and Storm Water | Overview and Analysis
2017 Capital Budget
2017
Budget
Project Classification/ Financing Source
Maintenance Projects
Transfer from Operating Budget (MR)
Federal Gas Tax
Program Reserves
One Time Reserve (LTFR)
External Funding
$ 7,118
$ 3,713
$ 1,020
$ 1,466
$ 249
$13,565
Growth Projects
Town Portion of Growth Costs (GRF)
Development Charges
External Funding
Front Ending Agreement (Debt)
$ 3,454
$12,422
$ 3,623
$ 9,400
$28,899
$42,464
Total
All numbers are rounded to the nearest thousand and may not add due to rounding.
273
2017 Capital Budget and Forecast
Asset Category - Roads, Roads Related and Storm Water
( $ in 000's )
Type*
Note: Numbers may not add due to rounding
2017
2018
2019
2020 - 2026
Total
40PG6301
Alternate Route for Highway 7/12
G
$0
$0
$0
$58,000
$58,000
45PM2301
Asset Management Program
M
$420
$425
$505
$3,045
$4,395
40PG0202
Bridges and Culverts Growth Related Improveme G
$35
$850
$500
$5,390
$6,775
40PG0203
Bridges and Culverts New
G
$9,400
$0
$0
$0
$9,400
40PM0201
Bridges and Culverts Rehabilitation
M
$225
$195
$275
$2,875
$3,570
40PG0205
Highway 407 Related Infrastructure
G
$0
$0
$0
$1,538
$1,538
40PG1708
Major Road Reconstruction - Growth Related
G
$0
$750
$12,735
$21,036
$34,521
40PM1705
Minor Road Reconstruction
M
$2,629
$2,720
$1,675
$19,700
$26,724
40PG1706
Minor Road Reconstruction - Growth Related
G
$1,525
$604
$600
$3,876
$6,605
40PG1804
Multi-Use Paths and Cycling Facilities New
G
$1,386
$1,166
$502
$5,315
$8,369
35PG6401
Municipal Parking Facilities New
G
$0
$0
$1,000
$11,000
$12,000
35PM6401
Municipal Parking Facilities Replacement Progra M
$115
$135
$340
$540
$1,130
40PG0206
Pedestrian Bridges and Tunnels New
G
$0
$0
$0
$5,313
$5,313
40PG1717
Road Environmental Assessment & Design
G
$300
$400
$500
$500
$1,700
40PG1710
Road Intersection Improvements
G
$1,160
$2,712
$2,101
$5,655
$11,628
30PM1709
Road Maintenance Program
M
$1,319
$1,171
$1,135
$7,285
$10,910
40PM1703
Road Resurfacing Rural
M
$679
$0
$589
$1,399
$2,667
40PG1704
Road Resurfacing Rural Arterial - Growth Related G
$0
$414
$0
$0
$414
40PM1701
Road Resurfacing Urban
M
$3,166
$2,947
$3,646
$25,031
$34,790
40PG1702
Road Resurfacing Urban Arterial - Growth RelateG
$1,455
$1,719
$3,242
$16,024
$22,440
40PG6002
Road Surface Treated to Hot Mix Conversion Pro G
$0
$0
$0
$2,724
$2,724
30PM1702
Road Surface Treatment & Slurry Seal Program M
$461
$385
$141
$665
$1,652
40PG1709
Road Widening & Extensions
G
$9,572
$1,480
$9,155
$54,636
$74,843
40PG1716
Road Widening & Extensions Land Acquisition
G
$1,352
$0
$955
$619
$2,926
40PG1802
Sidewalks - New
G
$559
$780
$873
$4,484
$6,696
40PM1801
Sidewalks and Multi-Use Paths Replacement Pro M
$1,661
$1,060
$1,359
$8,827
$12,907
40PM2003
Storm Sewers - Replacement
M
$150
$400
$400
$2,800
$3,750
40PG2006
Storm Sewers New / Expanded Capacity
G
$110
$1,315
$50
$6,350
$7,825
40PG2002
Storm Water Facilities - New / Expanded Capacit G
$505
$3,122
$175
$3,555
$7,357
30PM2003
Storm Water Pond Cleanout
M
$0
$330
$1,070
$3,250
$4,650
40PM6901
Street Lighting LED Conversion and Pole Replac M
$2,215
$2,215
$2,190
$0
$6,620
40PG2104
Street Lighting New
G
$901
$445
$577
$4,398
$6,321
40PM2103
Street Lighting Replacement Program
M
$525
$960
$625
$3,875
$5,985
40PG2102
Traffic Signals New
G
$640
$315
$997
$1,540
$3,492
$42,464
$29,014
$47,911
$291,243
$410,632
* Project Classification: M = Maintenace Project; G = Growth Project; O = Other Project
274
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Surface Treatment & Slurry Seal Program
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
30PM1702
Project Classification : Maintenance Projects
PROGRAM DETAILS
Slurry Seal involves application of liquid asphalt onto rural roads, and is used in combination with
surface treatment. The process applies a wearable sealant over surface treated roads, which reduces
maintenance needs and extends the life of the surface by an estimated 8 years by reducing the impact
of environmental factors on the surface. As such, pothole repair and grading is reduced.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30166201 Brawley Rd - Ashburn Rd to Country Lane
2017
2018
2019
2020 to
2026
351,000
351,000
30166202 Brawley Rd W - Duffs Rd to End
60,000
60,000
30191704 Cochrane Street - South of Hwy #7 to end
60,000
30181703 Coronation Road - Phillips to Hwy #7
10 Year
Workplan
55,000
60,000
55,000
30206203 Country Lane - Columbus Rd to Brawley Rd
386,000
386,000
30191708 Country Lane - Winchester Rd. to Columbus
29,000
29,000
30151706 Country Ln - Taunton to Lyndebrook
39,000
39,000
30181701 Dagmar Rd - Tonwline Rd to Myrtle Rd
100,000
100,000
30191705 Front St. - Baldwin to Dead End
3,000
30191709 Galt Street - Watson Street to Grand Trunk
6,000
30181702 Garrard Rd - Columbus Rd. to end
3,000
6,000
150,000
30191707 Garrard Rd - Myrtle to unopened Rd all
150,000
18,000
30191710 Grand Trunk - Galt Street to Dead End
18,000
4,000
30151704 Hall's Road - Columbus to Hwy 7
120,000
30211701 Hall's Road - Winchester south to end
66,000
30196201 Halls Rd - Victoria St. Southward to End
105,000
30191711 Robmar Street - Ahburn Rd. to Hwy #12
10,000
30191703 Thickson Road South
6,000
120,000
130,000
3,000
Expenditures Total
Financing
Maintenance Reserves
Financing Total
66,000
105,000
6,000
30151705 Slurry Seal Minor Maintenance
4,000
120,000
3,000
39,000
461,000
385,000
141,000
665,000
1,691,000
39,000
461,000
385,000
141,000
665,000
1,691,000
39,000
461,000
385,000
141,000
665,000
1,691,000
TOWN OF WHITBY
275
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Maintenance Program
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
30PM1709
Project Classification : Maintenance Projects
PROGRAM DETAILS
The Roads Maintenance Program is designed to provide regular maintenance which assists the
assets in maximizing their useful lives. It involves repairs of manholes, catch basins, curbs, cracks, and
shoulders (which are reviewed semi-annually) as needed each year. The projects encompass both
expected & unexpected events, and are prioritized to remain within an annual budget.
The Crack Seal & Preservation Program is an ongoing preservation program to extend the life cycle of
current road infrastructure. It involves the injection of bituminous sealant into various cracks throughout
asphalt and concrete surfaces. The treatment can be applied not only to roads, but also to repair
around manholes, catch basins, and within parking lots.
The annual budget envelope is determined based on previous years experiences.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30155703 Asphalt Rejuvination
2020 to
2026
2018
2019
9,000
9,000
9,000
54,000
81,000
123,000
123,000
123,000
738,000
1,122,201
50,000
50,000
50,000
350,000
500,000
250,000
250,000
250,000
1,750,000
2,500,000
31,694
265,000
290,000
290,000
1,450,000
2,326,694
126,075
50,000
16,000
16,000
112,000
320,075
50,000
50,000
30092203 Boulevards in Downtown Whitby
30165702 Catch Basin and Maintenance Hole Repairs
15,201
30175702 Crack Sealing Pavement Program - Fall
30175701 Crack Sealing Pavement Program - Spring
30154201 Fence Replacement Program
30112502 Guiderails
10 Year
Workplan
2017
40186101 Guiderails
100,000
30122401 Handrails
10,200
30156101 Misc. Signage and Pavement Markings
50,000
100,000
6,000
24,000
40,200
250,000
25,000
25,000
25,000
125,000
40175701 Road Patching
400,000
200,000
200,000
1,400,000
2,200,000
30175703 Road Shoulders
102,000
102,000
102,000
714,000
1,020,000
50,000
508,400
558,400
20,000
60,000
102,860
30155705 Roads Surface Treatment Program
30175704 Roadside Retaining Walls
25,000
25,000
30131701 Streetscape Replacements
2,860
30164201 T-573-2016 Chain Link Fence Replacement
Expenditures Total
Financing
Maintenance Reserves
140,079
140,079
426,109
1,319,000
1,171,000
1,135,000
7,285,400
11,336,509
426,109
954,500
971,000
935,000
5,885,400
9,172,009
364,500
200,000
200,000
1,400,000
2,164,500
1,319,000
1,171,000
1,135,000
7,285,400
11,336,509
Program Reserves
Financing Total
20,000
426,109
TOWN OF WHITBY
276
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Storm Water Pond Cleanout
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Storm Water
30PM2003
Project Classification : Maintenance Projects
PROGRAM DETAILS
The storm water pond clean out program is needed to drain and remove the sediment from existing
storm water management facilities. These ponds are responsible for: holding water, removing
pollutants, providing flood prevention, water quality treatment, erosion control, and spill management.
Due to the requirement of the Ministry of Environment, as the operator of these facilities (41 currently
with 6 additional pending assumption), the town of Whitby is responsible for maintaining the pond
according to its design and operation specifications. If these ponds are not functioning properly it can
lead to degraded water quality, erosion of systems, flooding, and harm aquatic ecosystems.
The ponds selected for cleaning were identified during an assessment study of the existing facilities.
The cost for sediment removal is estimated to be $207/cubic metre based on previous works with the
disposal of non-contaminated sediment.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30167401 Ash Creek Channel
24,745
30157401 CS 30-15 PD 23-01 (Rossland Soccer Complex)
20,000
2017
2018
2019
2020 to
2026
24,745
20,000
30242001 PD-03-02 (Gordon St.)
350,000
30212001 PD-32-02 (Gloria Cres.)
350,000
320,000
30177401 PD-33-03 (Wythe Ct)
10 Year
Workplan
330,000
320,000
330,000
30442001 PD-44-01 (Tormina Blvd.)
1,020,000
1,020,000
30182002 PD-46-01 (Anderson St. & Taunton Rd. E.)
510,000
510,000
30222001 PD-47-01 (Blossomview Ct.)
100,000
100,000
30217401 PD-57-01 (Location TBD)
410,000
410,000
30207401 PD-65-01 (Winchester / Ashburn)
780,000
780,000
30192003 PD-65-02 (Joshua Blvd.)
110,000
30432001 PD-68-01 (Winchester Rd.)
720,000
Expenditures Total
Financing
Maintenance Reserves
Financing Total
110,000
720,000
44,745
330,000
1,070,000
3,250,000
4,694,745
44,745
330,000
1,070,000
3,250,000
4,694,745
44,745
330,000
1,070,000
3,250,000
4,694,745
TOWN OF WHITBY
277
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Municipal Parking Facilities New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
35PG6401
Project Classification : Growth Projects
PROGRAM DETAILS
Following the completion of the Parking Lot Master Plan and various other studies, additional
municipal parking lot(s) / structure(s) will be considered / planned within Downtown Brooklin, Downtown
Whitby and the Port Whitby / Waterfront area.
A parking structure is expected to be recommended in downtown Whitby in order to prepare for
additional intensification since intensification of the downtown will lead to a lower availability of land
and surface lots may no longer be viable options.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
35196401 Brooklin Parking Lot - Land Acquisition
2017
2018
2019
2020 to
2026
10 Year
Workplan
10,000,000
10,000,000
1,000,000
35221401 Parking Structure
35206401 Port Whitby / Waterfront Parking Lot(s)
Expenditures Total
1,000,000
1,000,000
1,000,000
1,000,000
11,000,000
12,000,000
Financing
Program Reserves
100,000
175,838
275,838
Long Term Debt
900,000
10,824,162
11,724,162
1,000,000
11,000,000
12,000,000
Financing Total
TOWN OF WHITBY
278
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Municipal Parking Facilities Replacement Program
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
35PM6401
Project Classification : Maintenance Projects
PROGRAM DETAILS
The maintenance of the municipal parking lot facilities involves regular maintenance which assists in
maximizing the useful life cycle of the lot and the equipment. It involves crack sealing, meter
maintenance, and improved signage and pavement markings, as needed. Municipal parking lots and
on-street parking is provided in Downtown Whitby and Downtown Brooklin to support the businesses,
visitors and area residents.
PROGRAM BUDGET
2020 to
2026
10 Year
Workplan
2016 C/F
Available
2017
90,000
140,000
85,000
315,000
35141601 PKEN - On Street Parking Meters
50,000
25,000
200,000
200,000
475,000
35140501 PKEN - Pay and Display Machines
115,520
Expenditures
35156003 Municipal Parking Lot Maintenance
74220701 Waterfront Boat Launch Parking Lot
2018
2019
120,000
120,000
355,520
15,000
135,000
150,000
Expenditures Total
165,520
115,000
135,000
340,000
540,000
1,295,520
165,519
115,000
135,000
340,000
540,000
1,295,519
Financing Total
165,519
115,000
135,000
340,000
540,000
1,295,519
Financing
Program Reserves
TOWN OF WHITBY
279
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Bridges and Culverts Growth Related Improvements
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Bridges
40PG0202
Project Classification : Growth Projects
PROGRAM DETAILS
Bridge & Culvert Rehabilitation projects (growth related) involve the rehabilitation of existing bridges on
arterial roads. The rehabilitation generally involves significant concrete work, deck / soffit restoration,
and guide rail/barrier wall upgrades. They may also involve significant in-stream erosion works to
prevent undermining of the bridge abutments.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
40190402 Anderson Culvert (CU_B04_04)
2019
2020 to
2026
100,000
10 Year
Workplan
100,000
40230401 Bonacord Bridge (BR_C04_02)
250,000
250,000
40230301 Brawley Road Culvert (CU_A07_02)
635,000
635,000
40220301 Brawley Road Culvert (CU_A07_03)
685,000
40120205 Columbus Culvert (CU_A07_05)
600,000
40120203 Columbus Culvert (CU_A07_07)
35,000
685,000
600,000
250,000
285,000
40210402 Garden Culvert (CU_C09_05)
200,000
200,000
40180202 Lynde Creek Bridge (BR_D07_02)
920,000
920,000
400,000
2,700,000
3,100,000
500,000
5,390,000
6,825,000
40150204 Pringle Creek Bridge (BR_D07_03)
50,000
50,000
40100203 White's Bridge (BR_A08_02) Replacement /
Expenditures Total
Financing
Growth Reserve Funds
Development Charges
50,000
35,000
850,000
40,000
5,250
127,500
80,000
2,022,000
2,274,750
10,000
29,750
722,500
146,994
1,525,211
2,434,455
273,006
1,842,789
2,115,795
50,000
35,000
850,000
500,000
5,390,000
6,825,000
Long Term Debt
Financing Total
TOWN OF WHITBY
280
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Bridges and Culverts New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Bridges
40PG0203
Project Classification : Growth Projects
PROGRAM DETAILS
In many circumstances, new bridges and culverts required for new roads have been incorporated into
the associated road construction project. However, the bridges and culverts within this section are for
projects where the primary scope is for the construction a new bridge/culvert.
The Town if Whitby is currently in discussions with the West Whitby Landowners Group (WWLG) for a
potential front ending agreement, project 40130201 is included in the list of projects being considered.
PROGRAM BUDGET
Expenditures
40130201 Coronation Road/CP Rail Grade Separation
Expenditures Total
Financing
Development Charges
10 Year
Workplan
2017
141,274
9,400,000
9,541,274
141,274
9,400,000
9,541,274
9,400,000
9,400,000
9,400,000
9,541,275
141,275
TOWN OF WHITBY
281
2018
2019
141,275
141,275
Long Term Debt
Financing Total
2020 to
2026
2016 C/F
Available
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Highway 407 Related Infrastructure
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Sidewalks
40PG0205
Project Classification : Growth Projects
PROGRAM DETAILS
These projects are to include sidewalks on the overpasses to the Highway 407, built by the Ministry of
Transportation (MTO). This work is not included in MTO's scope of work and the design, construction
and maintenance costs are the Town's responsibility.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
40216602 Ashburn - Winchester to 407 S. Limit (ES)
700,000
700,000
40251802 MTO Hwy 7 - Ashburn to Cochrane
625,000
625,000
40221802 MTO Hwy 7 - Baldwin to Ashburn
212,500
212,500
1,537,500
1,537,500
Expenditures Total
Financing
Growth Reserve Funds
Development Charges
Financing Total
TOWN OF WHITBY
282
175,000
175,000
1,362,500
1,362,500
1,537,500
1,537,500
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Pedestrian Bridges and Tunnels New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Bridges
40PG0206
Project Classification : Growth Projects
PROGRAM DETAILS
Pedestrian Bridges & Tunnels are projects which provide "Mid-block"overpasses of roadways as the
connecting trail system is not located within the vicinity of a controlled intersection. These locations
have been identified in the Town of Whitby Cycling and Leisure Trails Plan.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40220201 Rossland Rd Pedestrian Bridge at Hydro Corridor
2017
2018
2019
2020 to
2026
10 Year
Workplan
1,500,000
1,500,000
40180201 Rossland Rd Pedestrian Tunnel at Lynde Creek
788,000
788,000
40240201 Taunton Rd Pedestrian Tunnel at Hydro Corridor
736,500
736,500
40200202 Taunton Rd Pedestrian Tunnel at Lynde Creek
788,000
788,000
40160205 Victoria St Pedestrian Bridge at Victoria Fields
1,500,000
1,500,000
5,312,500
5,312,500
Expenditures Total
Financing
Growth Reserve Funds
Development Charges
Financing Total
TOWN OF WHITBY
283
531,250
531,250
4,781,250
4,781,250
5,312,500
5,312,500
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Urban Arterial - Growth Related
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1702
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the resurfacing of existing urban (roads with curb & gutter) arterial roads, and
are partially attributable/required to service future growth.
The scope of the projects may also include sidewalk replacement, curb and gutter replacement, storm
sewer repairs, and minor road geometry improvements.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
40256003 Anderson St - Clair Ave to Winchester Rd
532,400
532,400
40206006 Anderson St - Dryden Blvd to Taunton Rd
603,200
603,200
40186002 Anderson St - Glen Dhu Dr to Dryden Blvd
603,200
603,200
40206005 Bonacord Ave - Mackey Dr to McQuay Blvd
311,600
311,600
1,260,300
1,260,300
40231702 Brock N - Dundas to Manning
40236012 Brock St N - Manning Rd to Rossland Rd
548,000
40191701 Burns E - Thickson to Oshawa
983,200
40181722 Burns W - Annes to Brock
530,000
548,000
983,200
530,000
40356003 Carnwith Dr - Ashburn Rd to Montgomery Ave
821,100
821,100
40236011 Carnwith Dr - Baldwin St to Thickson Rd
811,300
811,300
40266007 Carnwith Dr - Montgomery Ave to Baldwin St
828,800
828,800
1,199,000
1,199,000
40251714 Cochrane - Rossland to Taunton
40181723 Dryden - Brock to Anderson
1,117,700
1,117,700
40211701 Dryden - Thickson to Oshawa
1,076,000
1,076,000
40206007 Dundas E - Bowman to Oshawa
1,395,000
1,395,000
40176005 Dundas E - Brock to Hickory
472,500
472,500
40196003 Dundas E - Hickory to Garden
405,000
405,000
40176006 Dundas E - Hopkins to Bowman
440,000
440,000
40236014 Dundas W - Annes to Brock
910,300
910,300
40176007 Dundas W - Jeffery to Annes
982,000
982,000
40196004 Dundas W - Jeffery to White Oaks
400,000
40351702 Garden - Consumers to Dundas
400,000
300,200
40196001 Garden - Dundas to Martinet
924,000
40216012 Garden - Manning to Dryden
1,278,400
40166001 Garden - Martinet to Manning
601,200
TOWN OF WHITBY
284
300,200
924,000
1,278,400
601,200
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Urban Arterial - Growth Related
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1702
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
40231703 Garrard - Rossland to Taunton
2020 to
2026
1,224,300
40256004 Gordon St - Victoria to End of Rd
40206004 Rossland Rd - McQuay Blvd to Cochrane St
Expenditures Total
Financing
Growth Reserve Funds
10 Year
Workplan
1,224,300
307,500
307,500
1,573,000
1,573,000
1,454,500
1,718,900
3,242,200
16,023,600
22,439,200
1,291,443
1,547,010
2,917,980
14,406,143
20,162,576
Development Charges
143,494
171,890
324,220
1,600,682
2,240,286
External Contributions
19,563
Financing Total
1,454,500
TOWN OF WHITBY
285
1,718,900
3,242,200
16,775
36,338
16,023,600
22,439,200
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Rural Arterial - Growth Related
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1704
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the resurfacing of existing rural (roads with shoulders / ditches / culverts) arterial
roads and are partially attributable/required to service future growth
The scope of the projects may also include sidewalk replacement, culvert replacement, redefinition of
ditches, and minor road geometry improvements.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40201703 Coronation - Hwy 7 to Columbus
2017
2018
2019
2020 to
2026
10 Year
Workplan
413,800
413,800
413,800
413,800
Financing
Growth Reserve Funds
372,420
372,420
Development Charges
41,380
41,380
413,800
413,800
Expenditures Total
Financing Total
TOWN OF WHITBY
286
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Minor Road Reconstruction - Growth Related
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1706
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the full reconstruction and urbanization (installation of curb and gutter/storm
sewers) of existing rural local/collector roads, to service future growth. The scope of the projects may
also include full depth granular replacement, sidewalk reconstruction and turning lane
improvements/geometric improvements in an effort to increase the capacity for future population
growth.
These projects may also include sanitary and water main installation / replacement as requested by the
Region of Durham.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
40221701 Cedarbrook Trail - Columbus to 700m north
2020 to
2026
1,875,500
40165904 Civic Centre - West Port to Rossland
92,300
40195901 Colborne St - Brock to Green
2,275,000
30,518
100,000
40165901 Kenneth Hobbs - Vanier to Civic Centre
40165902 Price Street - Vipond to Way
28,529
3,000,000
100,000
100,000
Expenditures Total
Financing
Growth Reserve Funds
Development Charges
500,000
500,000
700,000
1,030,518
37,000
37,000
375,000
375,000
428,529
400,000
40225901 Spencers - Ashburn to Baldwin
40165903 Way Street - Price to Baldwin
500,000
725,000
40255901 Durham - Winchester to Cassels
40111761 Future Design
800,000
800,000
3,875,500
8,944,432
305,585
5,585
300,000
2,339,632
1,525,000
604,300
600,000
350,945
228,750
408,989
356,257
581,325
1,926,266
1,988,687
1,296,250
192,606
243,743
3,294,175
7,015,461
600,000
3,875,500
8,944,432
External Contributions
2,705
Financing Total
1,875,500
92,300
500,000
40151737 Country Lane - Taunton to 900m north
10 Year
Workplan
2,339,632
TOWN OF WHITBY
287
1,525,000
604,300
2,705
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Major Road Reconstruction - Growth Related
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1708
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the full reconstruction and urbanization (installation of curb and gutter/storm
sewers) of existing rural arterial roads, required to service future growth.
The scope of the projects may also include full depth granular replacement, sidewalk reconstruction
and turning lane improvements/geometric improvements in an effort to increase the capacity for future
population growth.
These projects may also include sanitary and water main installation / replacement as requested by the
Region of Durham.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
40181702 Ashburn Road - Columbus to Brawley
40206302 Brawley Road
40251713 Cochrane - Columbus to Brawley
40171724 Cochrane St - north of Taunton Rd
2020 to
2026
5,473,700
5,473,700
10,000,000
10,000,000
5,562,000
5,562,000
750,000
40101723 Columbus - Thickson to Cachet/East Limit
2,019
10 Year
Workplan
750,000
2,000,000
2,002,019
40061724 Columbus E - Baldwin/Thickson
2,000,000
2,000,000
40151712 Columbus Rd - Cochrane to Ashburn
1,933,000
1,933,000
40121721 Columbus W -Ashburn to Baldwin
3,151,800
3,151,800
40091730 Water St Realignment - Reconst
3,650,000
300,000
Expenditures Total
302,019
750,000
12,734,800
3,950,000
21,035,700
34,822,519
Financing
Growth Reserve Funds
45,303
75,000
1,879,548
1,655,355
3,655,206
Development Charges
256,716
675,000
10,650,773
9,380,345
20,962,834
10,000,000
10,000,000
21,035,700
34,822,519
Long Term Debt
External Contributions
204,479
Financing Total
302,019
TOWN OF WHITBY
288
750,000
12,734,800
204,479
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Widening & Extensions
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1709
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the widening of existing roads (2 lanes to 4 or 5 lanes) or the construction of
new roads and are primarily attributable/required to service future growth.
The scope of the projects may include new bridges/culverts, streetlights, sidewalks, cycling facilities
etc.
The Town if Whitby is currently in discussions with the West Whitby Landowners Group (WWLG) for a
potential front ending agreement, project 40141710 and 40101722 are included in the list of projects
being considered.
PROGRAM BUDGET
2016 C/F
Available
2017
255,000
200,000
2018
2019
Expenditures
40171701 Anderson St. - Taunton to Clair
40161701 Bonacord - Lynde Creek to DGN
2020 to
2026
10 Year
Workplan
11,582,500
11,582,500
4,662,250
5,117,250
40141708 Burns Street - Michael to Dundas
6,511,750
6,511,750
40151713 Carnwith Drive - Cochrane to Ashburn
2,432,000
2,432,000
40141710 DGN - Dundas to Rossland
5,608,640
40101722 DGN - Rossland to Taunton
55,000
40171703 DGN - Taunton to existing
15,000
5,608,640
1,529,750
40081713 Dryden Boulevard - Deverell St. to Thick
40101728 Garden - Dryden to Taunton
5,627,250
5,572,250
1,479,500
38,181
1,479,500
2,963,000
400,000
40101729 Garden-R Attersley/Baldwin
40161710 Mid-block Ext. (Cochrane to Thickson)
40121728 Rossland Rd W- Lake Ridge to McQuay
40171702 Twin Streams - Baycliffe to Coronation
Expenditures Total
Financing
Growth Reserve Funds
Development Charges
644,408
Financing Total
9,572,250
17,208,000
4,131,750
4,186,750
54,636,000
81,513,979
9,155,000
444,450
1,730,629
2,847,467
8,710,550
22,882,400
42,063,609
29,978,000
29,978,000
102,388
570,000
5,752,250
1,399,568
3,250,000
3,250,000
79,932
6,671,229
9,572,250
1,479,500
289
17,208,000
1,479,500
3,318,841
TOWN OF WHITBY
12,770,000
4,044,408
55,000
6,671,229
3,401,181
12,770,000
3,400,000
Long Term Debt
External Contributions
1,544,750
9,155,000
44,971
6,624,903
54,636,000
81,513,979
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Intersection Improvements
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1710
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the reconfiguration of existing intersections in order to provide turning lanes
and/or provide various geometric improvements. The analysis/evaluation of all intersection
reconfigurations will include consideration for a roundabout.
Roundabout analysis/feasibility review will include property requirements, operating capacity (potential
to reduce queues and delays), safety review (volume and severity of accidents) and environmental
benefits (reduced fuel consumption, noise impacts, vehicle emissions and reduced energy costs
compared to traffic signals).
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
Expenditures
40235801 Annes/Burns - Roundabout
630,000
40195801 Ashburn/Carnwith - Roundabout
630,000
10 Year
Workplan
630,000
630,000
40082101 Ashburn/Columbus - Roundabout
840,500
840,500
40191703 Ashburn/Townline - Roundabout
630,000
630,000
40112101 Ashburn/Vipond - Roundabout
630,000
40141709 Brock St - LT Lanes Palmerston Ave
139,586
630,000
500,000
639,586
40175801 Brock/Burns Turning Lanes
50,000
412,000
462,000
40245802 Cachet/Carnwith Intersection
80,000
550,000
630,000
40175906 Carnwith Curb Extension
50,000
700,000
750,000
40215802 Cochrane/Carnwith - Roundabout
630,000
630,000
40235802 Garden/Burns - Roundabout
630,000
630,000
40245801 Garden/Mary - Roundabout
630,000
630,000
40265802 Garrard/Dryden - Roundabout
630,000
630,000
40155804 Gordon/Scadding - Roundabout
307,500
307,500
40235803 Gordon/W. Shores Green. - Roundabout
630,000
630,000
40255801 Kendalwood/Burns - Roundabout
630,000
40155801 Montgomery/Carnwith - Roundabout
75,000
80,000
550,000
40155802 Montgomery/Vipond - Roundabout
40155805 Watford and Carnwith Intersection PW 19-15
307,500
450,000
450,000
40155803 Watford/Nathan - Intersection
450,000
450,000
Expenditures Total
307,500
17,012
17,012
40175803 Watford/Cassels - Intersection
630,000
705,000
231,598
1,160,000
2,712,000
2,100,500
5,655,000
11,859,098
Financing
Growth Reserve Funds
46,711
580,000
1,356,000
1,050,250
2,827,500
5,860,461
Development Charges
52,088
580,000
1,356,000
1,050,250
2,827,500
5,865,838
TOWN OF WHITBY
290
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Intersection Improvements
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1710
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
Financing
One-Time Reserve
External Contributions
Financing Total
2017
2018
2019
2020 to
2026
10 Year
Workplan
8,531
8,531
124,268
124,268
231,598
TOWN OF WHITBY
291
1,160,000
2,712,000
2,100,500
5,655,000
11,859,098
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Widening & Extensions Land Acquisition
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1716
Project Classification : Growth Projects
PROGRAM DETAILS
These land acquisition costs are required to secure the applicable lands for future roads / road
widening as identified in the Town of Whitby Transportation Master Plan.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
Expenditures
40201201 LA - Bonacord (Cochrane to Brock)
506,250
40161201 LA - Burns (Hopkins to Thickson)
112,500
40171201 LA - Garden (Rob. Attersley to Mid Block Conn.)
955,000
40181201 LA - Mid Block Conn. (Cochrane to Thickson)
10 Year
Workplan
506,250
112,500
955,000
1,351,500
1,351,500
Expenditures Total
1,351,500
955,000
618,750
2,925,250
1,351,500
955,000
618,750
2,925,250
Financing Total
1,351,500
955,000
618,750
2,925,250
Financing
Development Charges
TOWN OF WHITBY
292
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Environmental Assessment & Design
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG1717
Project Classification : Growth Projects
PROGRAM DETAILS
Environmental Assessments (EA) studies are mandated by the Ontario Environmental Assessment
Act. The Environmental Assessment Act essentially defines a planning and design process that
proponents of projects must follow to ensure that all environmental impacts are considered, and any
effects appropriately mitigated, before their project is implemented.
In general, the costs to undertake EAs have been included the associated road/bridge/pond project.
However as the EA Study nears the immediate budget year, the cost associated with the EA portion of
the project is separated and included in the EA & Preliminary Design section of the budget.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40071714 Class EA Garden Widening/Dryde
40160501 Dryden Boulevard - Deverell to Thickson
2017
20,937
100,000
100,000
300,000
300,000
600,000
500,000
500,000
1,000,000
300,000
400,000
500,000
500,000
2,570,937
866,697
300,000
400,000
500,000
500,000
2,566,697
870,937
300,000
400,000
500,000
500,000
2,570,937
750,000
750,000
870,937
4,240
4,240
Development Charges
Financing Total
10 Year
Workplan
100,000
40190501 Mid-Block Extention - Cochrane to Thickson
Financing
Growth Reserve Funds
2020 to
2026
20,937
40170502 Garden - Robert Attersley to Baldwin
Expenditures Total
2019
100,000
40121732 EA - Way Street
40160502 EA Study - Highway 7/12 Alternate Route
2018
TOWN OF WHITBY
293
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Sidewalks - New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Sidewalks
40PG1802
Project Classification : Growth Projects
PROGRAM DETAILS
These projects include the construction of new sidewalks - primarily on existing roadways. Many of
these sidewalks will be constructed as a component of Regional Road reconstruction project.
The sidewalks being built will comply with the current accessibility standards by having a width of 1.5m.
These sidewalks will be built from concrete, and have an expected useful life of approximately 40
years.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
40186603 Ash St - Chestnut to Maple
32,500
32,500
40186602 Brock - Rossland to Palmerson (WS)
25,000
25,000
40186607 Cassels - Heber Down to Montgomery
30,000
40146602 Centre - Colston to Queen
30,000
75,000
40186608 Centre - Mary to Walnut
75,000
62,500
40166604 Civic Centre - Rossland to 160 m north (BS)
62,500
65,000
65,000
40146603 Colston - Centre to North
35,000
40186604 Hunter - Kendalwood to Powell
35,000
80,000
80,000
40216601 Hwy 12 Baldwin - Garden to Winchester (WS)
825,000
40186605 Maple St - Perry to Hickory
61,250
40186609 Montgomery - Heber Down to Vipond
80,000
61,250
80,000
40351801 New Sidewalk Installations
1,250,000
40196601 North - Colston to Baldwin
150,000
40186606 Northview - Kendalwood to Powell
75,000
25,000
40091802 Pearl Street - Baldwin St. to Cassels Ro
25,000
58,750
40186601 RR 12 Baldwin - Sonley to Garden (WS)
40071807 RR 25 Champlain - Thickson to east limit (SS)
58,750
211,250
211,250
152,000
152,000
218,750
218,750
40176601 RR 25 Consumers - Thickson to east limit (NS)
40221801 RR 26 Thickson - Columbus to Brawley (BS)
515,000
40091807 RR 26 Thickson - Rossland to Taunton (WS)
260,000
40206601 RR 26 Thickson - Sawyer to Columbus
40226601 RR 26 Thickson - Taunton to Winchester
40091804 RR 26 Thickson - Winchester to Sawyer
TOWN OF WHITBY
294
515,000
260,000
231,500
231,500
1,050,000
1,050,000
412,500
412,500
75,000
75,000
40121804 RR 36 Hopkins - Consumers to Dundas
1,250,000
150,000
75,000
40186610 Ontario - Athol to Peel
825,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Sidewalks - New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Sidewalks
40PG1802
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
40151821 RR 36 Hopkins - Victoria to Consumers
2020 to
2026
100,000
40171807 RR 4 Taunton - Coronation to Consumers (NS)
40196602 RR 43 Cochrane - Walnut to Bonacord
40176606 RR 5 Myrtle - Highway 12 to 130 m west
219,000
75,000
75,000
45,000
40071808 RR 58 Manning - Adelaide Connection
100,000
100,000
4,484,000
6,695,000
4,415,232
6,159,807
100,000
Expenditures Total
558,750
779,500
100,000
872,750
Financing
Growth Reserve Funds
139,500
49,877
120,375
Development Charges
325,683
685,383
733,509
External Contributions
Financing Total
TOWN OF WHITBY
295
100,000
219,000
45,000
40186611 Torian - Heber Down to Vipond
10 Year
Workplan
309,752
93,567
44,240
18,866
68,768
225,441
558,750
779,500
872,750
4,484,000
6,695,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Multi-Use Paths and Cycling Facilities New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Cycling & Multi-Use Pathways
40PG1804
Project Classification : Growth Projects
PROGRAM DETAILS
In 2010, The Town of Whitby completed a Cycling and Leisure Trails Master Plan. The projects within
this section of the budget are for roadway cycling facilities which include: on-road bike lanes, on-road
"sharrows" paved shoulders, and boulevard multi-use pathways. Many of the boulevard multi-use path
projects are being constructed as a component of a Regional road reconstruction project.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
40171803 Anderson - Solmar to Utility ROW
2020 to
2026
168,250
40160801 Area 5
10 Year
Workplan
168,250
64,750
64,750
40151806 Area 7
35,000
35,000
40131806 Area 9
92,750
40131809 Area 6
79,725
79,725
40182401 Bicycle Shelters
92,750
32,000
40201801 Cochrane St - Winchester to Columbus
32,000
293,500
40191802 Columbus - Lake Ridge to Cochrane
775,000
40141809 Dryden - Brock to Oshawa
345,000
293,500
775,000
345,000
40211802 Dundas - Kathleen to east Town limits
145,000
145,000
40211803 Dundas - Lake Ridge to Henry
530,750
530,750
40131807 Euclid - Dundas to Mary
40150701 Garden - Dundas to Mary
4,500
4,500
19,882
469,882
450,000
40151717 Mary St E - Pine to Garden
202,600
202,600
40200701 RR 12 Baldwin - Taunton to Winchester
748,000
748,000
128,750
128,750
40170701 RR 12 Brock - Rossland to Taunton
300,000
300,000
40211801 RR 12 Brock - Victoria to Consumers
40131813 RR 22 Victoria - Brock to South Blair
143,000
40151815 RR 22 Victoria - Home Depot to Oshawa
40151817 RR 22 Victoria - Seaboard to Brock
292,247
40071802 RR 22 Victoria - South Blair to Thickson
40141810 RR 22 Victoria St - Lakeridge to Seaboard
143,000
121,000
121,000
310,000
602,247
175,000
175,000
167,151
167,151
40220701 RR 23 Lakeridge - Dundas to Rossland
40200702 RR 23 Lakeridge - Victoria to Dundas
40171805 RR 25 Consumers - Thickson to Oshawa
228,250
TOWN OF WHITBY
296
342,000
342,000
342,000
342,000
228,250
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Multi-Use Paths and Cycling Facilities New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Cycling & Multi-Use Pathways
40PG1804
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
40210701 RR 26 Thickson - Burns to Consumers
102,000
102,000
40220702 RR 26 Thickson - Taunton to Winchester
714,000
714,000
40161804 RR 26 Thickson - Wentworth to Victoria
140,000
140,000
153,000
153,000
40071804 RR 28 Rossland - Brock to Garden
100,000
100,000
40220703 RR 28 Rossland - Lakeridge to Des Newman
40151814 RR 3 Winchester - Baldwin to Thickson
40160701 RR 3 Winchester - Thickson to Cachet
269,000
269,000
150,000
150,000
40181804 RR 36 Hopkins - Consumers to Dundas
40251801 RR 36 Hopkins - Victoria to Consumers
40171806 RR 4 Taunton - Coronation Rd to Baycliffe Dr
255,500
255,500
110,000
110,000
165,000
165,000
5,315,350
9,182,605
80,000
40220704 RR 46 Brock - Water to Victoria (ES)
40201701 Rossland - Des Newman to Brock
80,000
408,000
Expenditures Total
813,505
408,000
1,386,250
1,165,500
502,000
Financing
Growth Reserve Funds
58,623
136,122
107,603
44,104
693,615
1,040,067
Development Charges
611,175
1,225,098
968,423
396,936
4,621,735
7,823,367
5,315,350
9,182,605
External Contributions
Financing Total
143,707
25,030
89,474
60,960
813,505
1,386,250
1,165,500
502,000
TOWN OF WHITBY
297
319,171
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Storm Water Facilities - New / Expanded Capacity
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Storm Water
40PG2002
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the construction of storm water quality ponds to enhance water quality treatment
before entering into the creek system. Urban development alters the natural way in which storm water
runoff finds its way back to our streams and ultimately Lake Ontario. In 2001, the Town of Whitby
completed a Storm Water Quality and Erosion Control Enhancement Study which identified several
locations where storm water enhancement projects should be considered. This study forms the basis
of the storm water management pond capital program.
40177304 & 40177305 Slope Stabilization - These projects involve stabilization of Lynde Creek to
restore and protect a meander bend of Lynde Creek and prevent further erosion into residential
properties at 38 Way Street and 26 Evans Court.
40142003 Snow Stockpile Pond (ongoing) - A snow storage facility is required by the Ministry of
Environment. This project is for the detailed engineering design services for a facility to allow for the
dumping of snow removed from downtown core, cul-de-sacs and bridges. The snow melts on the site
and pollutants are gathered and disposed of safely.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
40112001 Cawker Court SWQ Pond
457,000
40132002 Corbett Creek Plunge Pools
710,750
710,750
1,071,750
1,071,750
40102003 Deerfield SWQ Pond
40122004 Lynde and Pringle Creek Stabilization
457,000
105,000
105,000
105,000
735,000
1,133,313
40177301 SWM Facility Improvement Design
25,000
25,000
25,000
175,000
250,000
40177302 SWM Facility Rehabilitation Analysis
45,000
45,000
45,000
405,000
540,000
83,313
40177304 Slope Stabilization - Evans St
150,000
40177305 Slope Stabilization - Way St
180,000
40142003 Snow Stockpile Pond
150,000
180,000
2,007,261
2,007,261
40092001 Turk SWQ Pond
2,947,000
Expenditures Total
2,947,000
2,090,574
505,000
3,122,000
175,000
3,554,500
9,447,074
Financing
Growth Reserve Funds
28,033
303,639
1,481,100
105,200
1,772,602
3,690,574
Development Charges
55,280
201,361
982,743
69,800
1,176,049
2,485,233
605,849
1,264,006
3,554,500
9,447,074
Long Term Debt
2,007,261
2,007,261
External Contributions
658,157
Financing Total
2,090,574
TOWN OF WHITBY
298
505,000
3,122,000
175,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Storm Sewers New / Expanded Capacity
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Storm Water
40PG2006
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the replacement or major rehabilitation of existing storm sewer structures which
will also assist the Town in accommodating future growth.
40157301 - Lynde Creek Culvert Review at GO/CN - The existing culvert located at the Lynde
Creek, west of Michael Blvd and south of Highway 401 has limited hydraulic capacity. In partnership
with CN Rail and GO Transit, this project is for the engineering services to identify and evaluate various
alternative solutions and complete a preliminary design of the preferred design concept.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
40177201 Future Capacity Improvement Projects
40167202 Halls Rd Culvert @ Lynde Creek
50,000
25,000
40157301 Lynde Creek Culvert Review at GO/CN
105,682
110,000
40182001 Rowe Channel Upgrades
800,000
2020 to
2026
750,000
750,000
600,000
675,000
5,000,000
6,015,682
515,000
Expenditures Total
10 Year
Workplan
515,000
130,682
110,000
1,315,000
50,000
6,350,000
7,955,682
Financing
Growth Reserve Funds
43,909
66,123
790,492
30,059
811,611
1,742,194
Development Charges
86,773
43,877
524,508
19,941
538,389
1,213,488
5,000,000
5,000,000
6,350,000
7,955,682
Long Term Debt
Financing Total
130,682
TOWN OF WHITBY
299
110,000
1,315,000
50,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Traffic Signals New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Street Lights & Traffic Signals
40PG2102
Project Classification : Growth Projects
PROGRAM DETAILS
In general, the costs associated with new traffic signals that are associated with a road
construction/widening project have been included in the associated road project cost. However, those
stand-alone projects that involve installing traffic signals at existing intersections are included within this
budget category.
In addition, the conversion of some existing traffic signals to audible traffic signals are included within
this budget category. These signals provide a beeping sound to provide a safer environment for
visually impaired residents to cross the roads. The signals strive towards accomplishment of the 2011
accessibility plan, and the Ontarians with Disabilities Act, to make various aspects of the Town more
accessible to residents of all abilities.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40122111 Audible Traffic Signals
2017
2018
2019
15,000
15,000
2020 to
2026
73,413
73,413
40177102 Future Traffic Signage
15,000
40177101 Future Traffic Signals
500,000
40102101 Garden Street and Bradley Drive
90,000
135,000
1,000,000
1,500,000
982,000
40147102 Intersection Pedestrian Signal - Mary / Hickory PW
10 Year
Workplan
982,000
18,741
18,741
40187101 Pedestrian Intersection Signal - Baldwin / Cassels
150,000
150,000
40217101 Pedestrian Intersection Signal - Baldwin / Way
150,000
40187102 Pedestrian Intersection Signal - Brock / Colborne
150,000
150,000
150,000
40237101 Pedestrian Intersection Signal - Brock / Elm
150,000
150,000
40207101 Pedestrian Intersection Signal - Dundas / Centre
150,000
150,000
40147101 Traffic Signal - Baldwin / Sleepy Hollow PL 13-14
40177103 Traffic Signal - Thickson / Summerside
Expenditures Total
124,103
124,103
125,000
125,000
216,257
640,000
315,000
997,000
1,540,000
3,708,257
Financing
Development Charges
79,953
640,000
315,000
997,000
1,540,000
3,571,953
One-Time Reserve
89,261
External Contributions
47,043
Financing Total
216,257
TOWN OF WHITBY
300
89,261
47,043
640,000
315,000
997,000
1,540,000
3,708,257
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Street Lighting New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Street Lights & Traffic Signals
40PG2104
Project Classification : Growth Projects
PROGRAM DETAILS
In general, the costs associated with installing new street lighting that is a component of a road
construction/widening project are included in the associated road construction cost. However, those
"stand-alone" street lighting projects on Town roads have been included in this budget category.
In addition, it is the Town's current practice to fund the capital construction of new streetlights on
Regional roads that are a component of a Regional road widening project - these costs have been
included within this budget category.
PROGRAM BUDGET
Expenditures
40132105 Anderson - Taunton to Winchester
2016 C/F
Available
2017
142,800
150,000
2018
2019
2020 to
2026
10 Year
Workplan
292,800
40152101 Baldwin St - Sonley to 300m N
62,127
62,127
40152107 Conlin - Anderson to Oshawa
160,750
160,750
40122105 Consumers - Thickson to Thornton
395,500
395,500
40216901 Future Street Lighting
40176904 Henry Street at 401
1,175,000
1,175,000
278,000
278,000
25,000
25,000
40152106 RR 12 Baldwin - Taunton to Garden
40062105 RR 12 Brock - Rossland to Taunton
120,000
350,000
230,000
40152104 RR 22 Victoria - Home Depot to Oshawa
40102106 RR 22 Victoria - Lakeridge to Seaboard
156,500
331,573
331,573
40192102 RR 23 Lake Ridge - Dundas to Taunton
40162102 RR 23 Lake Ridge - Victoria to Dundas
40166902 RR 25 Champlain - Thickson to E. Limit
990,000
990,000
490,250
490,250
116,000
116,000
100,000
100,000
40252102 RR 26 Thickson - Columbus to Brawley
40162104 RR 26 Thickson - Taunton to Winchester
156,500
320,000
520,000
40162103 RR 26 Thickson - Wentworth to Victoria
142,000
142,000
40222101 RR 26 Thickson - Winchester to Columbus
320,000
320,000
394,000
394,000
40082106 RR 3 Winchester - Thickson to Garrard
100,000
100,000
435,000
435,000
40132102 RR 36 Hopkins - Consumers to Dundas
40252101 RR 36 Hopkins - Victoria to Consumers
72,250
40172102 RR 4 Taunton - Coronation Rd to Cochrane St
420,250
40112107 RR 58 Manning - Garrard to Oshawa
100,000
40122104 Victoria - South Blair to Thickson
Expenditures Total
445,000
1,452,250
Financing
TOWN OF WHITBY
301
900,500
445,000
72,250
420,250
100,000
445,000
576,750
4,397,500
7,772,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Street Lighting New
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Street Lights & Traffic Signals
40PG2104
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
Financing
Growth Reserve Funds
Development Charges
External Contributions
Financing Total
2017
2018
2019
2020 to
2026
10 Year
Workplan
231,852
133,298
52,021
47,705
1,096,322
1,561,198
1,127,287
532,583
294,786
529,045
3,247,237
5,730,938
93,111
234,619
98,193
53,941
479,864
1,452,250
900,500
445,000
576,750
4,397,500
7,772,000
TOWN OF WHITBY
302
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Surface Treated to Hot Mix Conversion Program
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG6002
Project Classification : Growth Projects
PROGRAM DETAILS
These projects involve the replacement of the existing surface treated (LCB - Low Class Bituminous)
asphalt surface with a Hot mix Asphalt (HCB- High Class Bituminous) surface. While the existing LCB
surface has deteriorated to require replacement, an upgraded asphalt structure (HCB) is required to
support increased traffic volumes.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
40221702 Columbus - Lakeridge to Cochrane
1,726,100
40181731 Townline Rd - Pickering to Oshawa
998,100
998,100
2,724,200
2,724,200
Expenditures Total
Financing
Growth Reserve Funds
Development Charges
Financing Total
TOWN OF WHITBY
303
1,726,100
354,146
354,146
2,370,054
2,370,054
2,724,200
2,724,200
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Alternate Route for Highway 7/12
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PG6301
Project Classification : Growth Projects
PROGRAM DETAILS
Alternate Route for Highway 7/12
With impending significant population growth, and to support a community-focused, pedestrianoriented, business friendly, and sustainable downtown, the longer-distance through traffic, heavy-truck
traffic, and some commuter traffic is no longer suited to travel through Downtown Brooklin. Diversion of
Provincial Highway 7/12 to a suitable alternative has the potential to alleviate congestion and improve
the social environment of the downtown core. The Ministry and the Town have agreed in principle to
work together to identify a solution that meets MTO requirements while addressing the Town’s interest
to find an alternate route around the Village of Brooklin.
Environmental Assessment (EA) Studies are mandated by the Ontario Environmental Assessment Act
and the planning and design processes are defined to ensure all environmental impacts are
considered.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40195803 Baldwin/Thickson - Roundabout
2017
2018
2019
2020 to
2026
10 Year
Workplan
1,000,000
1,000,000
55,000,000
55,000,000
40180601 Property Acquisition - Highway 7/12 Alternate Route
1,000,000
1,000,000
40196302 Utility Relocation - Highway 7/12 Alternate Route
1,000,000
1,000,000
58,000,000
58,000,000
40206301 Construction - Highway 7/12 Alternate Route
Expenditures Total
Financing
Development Charges
Long Term Debt
Financing Total
TOWN OF WHITBY
304
3,000,000
3,000,000
55,000,000
55,000,000
58,000,000
58,000,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Bridges and Culverts Rehabilitation
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Bridges
40PM0201
Project Classification : Maintenance Projects
PROGRAM DETAILS
Bridge and Culvert Rehabilitation projects (maintenance) involve the rehabilitation of existing bridges
on local and collector roads. The rehabilitation generally involves significant concrete work, deck/soffit
restoration, and guide rail/barrier wall upgrades. They may also involve significant in-stream erosion
works to prevent undermining of the bridge abutments.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
40190401 Ashburn Rd Culvert (CU_A07_01)
2019
2020 to
2026
150,000
40210401 Bradley Park Culvert 04
40140401 Bridge Rehab - Design Future Work
70,000
40150206 Bridge Rehabilitation
10 Year
Workplan
150,000
200,000
200,000
350,000
420,000
750,000
750,000
400,000
850,000
40130203 Culvert Rehabilitation
750,000
750,000
40230201 Lyndebrook Rd Bridge (BR_A08_08)
250,000
250,000
30130201 Bridge Structural Maintenance
150,000
40150205 Ped Bridge - Design Future Work
100,000
25,000
40170203 Way Bridge (BR_A08_06)
100,000
100,000
25,000
25,000
175,000
250,000
100,000
100,000
Expenditures Total
150,000
225,000
195,000
275,000
2,875,000
3,720,000
150,000
225,000
195,000
275,000
2,875,000
3,720,000
Financing Total
150,000
225,000
195,000
275,000
2,875,000
3,720,000
Financing
Maintenance Reserves
TOWN OF WHITBY
305
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Urban
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PM1701
Project Classification : Maintenance Projects
PROGRAM DETAILS
These projects involve the resurfacing of existing urban (roads with curb and gutter) local and collector
roads. The resurfacing includes pulverizing the existing surface, removal of excess aggregate and
repaving with new asphalt to restore the road back to an excellent condition.
The scope of the projects may also include sidewalk replacement, curb and gutter replacement,
installation of sub-drains, storm sewer repairs, and turning lane improvements/geometric
improvements.
PROGRAM BUDGET
Expenditures
40171723 Annes - Burns W to End
2016 C/F
Available
2017
99,930
150,000
2018
2019
269,800
269,800
473,600
473,600
95,200
95,200
40246003 Bassett Blvd - Manning Rd to Garden St
40151738 Bassett Blvd - Rossland Rd E to Stargell Dr
213,400
213,400
40201724 Bell Dr - Michael Blvd to Dundas St W
151,100
40161730 Bellfield Ct - Lipton Cres to Cul-de-sac
72,600
40181706 Bentonwood Cres - Fallingbrook - Fallingbrook
379,000
40181707 Bluebell Cres - Fothergill to Fothergill
65,400
63,600
65,400
133,300
133,300
40226001 Braebrook Dr - Anderson St to Lofthouse Dr
321,900
40141740 Brendanbrook - Bassett to Inglenook
72,600
183,900
63,600
40171727 Boundary Rd - Crown Ct to Cul-de-sac
151,100
379,000
183,900
40256001 Bonneta Ct - McQuay Blvd to Cul-de-sac
40151735 Boundary - Wentworth to Crown
10 Year
Workplan
249,930
40201730 Apple Wood Cres - Bellwood Dr to end
40181705 Athol St - Colborne to Dundas
2020 to
2026
104,300
321,900
104,300
40266005 Briargreen Ct - Woodhaven Cres to Cul-de-sac
76,600
40191708 Brimley Ct - Teddington Cres to Cul-de-sac
70,600
70,600
167,800
167,800
40141744 Brookdale - McQuay to McQuay
40201714 Burnage Lane - Garrard Rd to Ardwick St
90,300
40181708 Butterfield - Glen Dhu to Gel Dhu
221,300
40276011 Byron St S - Dunlop St to Colborne St
76,600
90,300
221,300
75,700
75,700
40181709 Calais - Michael to End
163,900
163,900
40171704 Canadian Oaks - Thickson to Citation
494,900
494,900
40131754 Cannon Ct - Consumers Dr to Cu-de-sac
136,200
136,200
40161733 Carroll St - Henderson Dr to Henderson Dr
137,100
137,100
40181710 Catherine - Jason Dr. to Fallingbrook
211,800
211,800
TOWN OF WHITBY
306
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Urban
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PM1701
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40201705 Centre St N - Willis Ave to Starr Ave
2017
2018
2019
2020 to
2026
164,400
40141766 Champlain Ct - Hopkins St to Cul-de-sac
10 Year
Workplan
164,400
567,300
40181712 Chatsworth - Glen Dhu to Glen Dhu
567,300
220,100
220,100
40156003 Christaller Ct - Stafford Cres to Cul-de-sac
114,100
114,100
40171716 Citation - Cdn Oaks to Cdn Oaks
257,500
257,500
40236007 Clovelly Dr - Maplewood Dr to Glen Hill Dr
126,000
126,000
40176002 Corral Ct - Horseshoe Dr to Cul-de-sac
73,700
73,700
40181714 Crawforth - Thickson Rd to Kathleen St
209,100
40151739 Crown Ct - Boundary Rd to Cul-de-sac
209,100
121,700
121,700
40201708 Cynthia Ct - William to Cul-de-sac
40161727 Deerfield Ct - Michael to end
90,100
90,100
100,000
100,000
40266003 Dehart Dr - Lofthouse Dr to End of Rd
86,500
86,500
40266101 Deverall St - Dryden Blvd to End of Rd
499,000
499,000
40191722 Dorvis Dr - Sawdon Dr to Bellwood Dr
170,600
170,600
40131735 Draper Ct - Resolute to end
93,700
40176008 Dufferin St - Front St to Watson St
34,500
93,700
34,500
40236013 Dunlop St W - Annes St to Brock St
639,500
40216004 Eberlee Ct - Dorvis St to Cul-de-sac
58,900
58,900
40216015 Elizabeth Cres N - Erickson Dr to End of Rd
395,400
395,400
639,500
40201722 Elmeroy - Sawdon Dr to Cul-de-sac
146,500
146,500
40191725 Emmett Pl - Emmett Pl to Emmett Pl
294,300
294,300
40181715 Ennisclarre Pl - Fallingbrook to End
351,100
351,100
294,700
294,700
40191724 Erickson Dr - William Stephenson to Hoyt Ct
180,000
180,000
40201711 Euclid St - Dundas St W to Walnut St W
40236009 Evaleigh Ct - Crawforth St to Cul-de-sac
128,700
40191721 Evergreen Dr - Gadsby Dr to Gadsby Dr
166,100
128,700
166,100
40201732 Fairmeadow Pl - Sawdon Dr to Fairmeadow Pl
386,200
386,200
40151740 Fallingbrook St - Dryden Blvd to Taunton Rd
918,800
918,800
40201712 Fallon Ct - Boychyn Dr to Cul-de-sac
40236006 Fencerow Dr - Rossland Rd to 60m East of
40201726 Fieldview Cres Mayflower St to Mayflower St
91,700
91,700
250,500
250,500
180,600
40171705 Fifewood Cres. - Fallingbrook to Fallingbrook
318,800
180,600
318,800
40151704 Flint - Glen Dhu to Glen Dhu
272,600
40191729 Forest Heights St - Yorkshire to Willowbrook Dr
572,400
272,600
572,400
40181716 Fothergill Ct. - Dundas to Cul-de-sac
150,200
150,200
40191717 Frances St - Dundas St W to Dunlop St E
148,900
148,900
40176009 Front St E - Brock St to Dufferin St
20,800
20,800
40161718 Gadsby - Evergreen to Garrard
228,500
228,500
40236005 Gladiola Ct - Tamarisk St to Cul-de-sac
126,600
126,600
40151705 Glen Dhu - Anderson to End of Rd
426,800
426,800
40171725 Glen Hill Dr - Maplewood to Maplewood
376,200
376,200
40201715 Glenayr Gate - Anderson St to William Stephenson
126,700
126,700
40161714 Goldring - McQuay to Goodfellow
177,300
177,300
40131737 Goodfellow - McQuay to end
158,300
158,300
40161719 Goodwood - W.Stephenson to Perkinsfield
105,900
105,900
40151741 Green St - Gilbert St to Dunlop St E
118,400
118,400
TOWN OF WHITBY
307
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Urban
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PM1701
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
40151715 Greenbush Pl - Forest Heights to end
260,300
260,300
40236001 Greenfield Cres - Springwood St to Springwood St
201,300
201,300
40201709 Greenview Ct - Wood Dr to Cul-de-sac
97,900
97,900
364,500
364,500
40201728 Habitant Cres - Holliday Dr to Holliday Dr
211,800
211,800
40236003 Hartford Ct - Jamieson Cres to Cul-de-sac
99,700
99,700
358,900
358,900
40141769 Hawley Cres - Canadian Oaks to Canadian Oaks
40156004 Heaver Dr - Garden St to Woodward Dr
153,500
40201731 Henderson Dr - Bassett Blvd to Rice Dr
453,700
40171706 Hialeah Cres. - Canadian Oaks to Canadian Oaks
512,700
40216005 Hickory St N - Mary St E to Regency Cres
103,900
40151721 Holliday Dr - Frost to Habitant
425,200
40201727 Horseshoe Dr - Long Dr to Thickson Rd S
153,500
453,700
512,700
103,900
425,200
205,700
205,700
40171708 Ingleborough Dr - Perkinsfield to William Stephenson
308,800
308,800
40131748 Inglenook Ct - Fallingbrook to End
179,200
179,200
40171709 Intrepid Dr - William Stephenson to Overlord
377,900
377,900
40266006 Ironwood Ct - White Ash Dr to Cul-de-sac
101,900
101,900
40276013 Jacob Dr - Renfield Cres to McQuay Blvd
156,100
156,100
40156006 Jamieson Cres - Braebrook Dr to Braebrook Dr
334,400
334,400
40216014 Jason Dr - Bassett Blvd to Dryden Blvd
273,400
273,400
40151743 Kapuscinski Ct - Whitburn St to Cul-de-sac
102,100
40201723 Kathleen St - Dundas St E to Crawforth St
160,500
102,100
160,500
40191715 Kenyon Ct - Stafford Cres to Cul-de-sac
142,700
142,700
40141752 Kerrigan - Whitburn to Sato
148,900
148,900
40266002 Kilbride Dr - Fallingbrook Dr to Anderson St
451,100
451,100
40266001 Lacey Dr - Fallingbrook Dr to Kilbride Dr
260,800
260,800
40201717 Limestone Cres - Waywell St to Waywell St
209,600
209,600
40191726 Lofthouse Dr - Braebrook Dr to Deverell St
360,000
360,000
40151744 Long Drive - Thickson Rd S to Horseshoe Dr
279,300
40151730 Lyndhurst - Whitburn to Whitburn
255,900
279,300
255,900
40216006 Maplewood Dr - Anderson St to Glen Hill Dr
202,300
40246002 Martinet St - Garden St to Bradley Dr
202,300
77,500
77,500
105,500
105,500
142,400
142,400
233,400
233,400
40226003 Melbourne Ct - Teddington Cres to Cul-de-sac
101,700
101,700
40191723 Michael Blvd - Calais St to Carter Cres
183,900
183,900
40181718 Millstone Cres - Forest Heights to Forest Heights
262,000
262,000
40236004 Morning Glory Cres - Tamarisk St to Tamarisk St
187,300
187,300
40191709 McBrien Ct - McBrien Ct to McBrien Ct
40161716 McClintock Ct - Resolute to end
40176003 McGillvary Ct - McQuay Blvd to Cul-de-sac
129,600
129,600
40216003 McKinney Dr - Taunton to Broadleaf Ave
40161717 McQuay - Dundas to Bonacord
863,500
863,500
40191710 Nearctic Ct - Prince of Wales to Cul-de-sac
92,800
40181719 Nijinsky Ct - Hialeah to Cul-de-sac
96,000
40226002 O'Connor Dr - Bassett Blvd to Stargell Dr
123,200
40216007 Ontario Ct - Peel St to Cul-de-sac
71,600
40176004 Palmerston Ave - Brock St to Centre St
102,600
TOWN OF WHITBY
308
92,800
96,000
123,200
71,600
102,600
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Urban
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PM1701
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40171720 Perkinsfield - Ingleborough to Ingleboro
2017
2018
2019
2020 to
2026
177,300
10 Year
Workplan
177,300
40191706 Pickersgill Ct - Overlord St to Cul-de-sac
58,300
58,300
40171710 Pine Hills Rd - Thickson to Regal Briar
121,500
121,500
40161723 Prince of Wales Dr - Crawforth St to Pine Hills
677,600
677,600
40226006 Ravenview Dr - Fencerow Dr to Fencerow Dr
193,500
40171711 Regal Briar St - Pine Hills to Prince of Wales
137,700
40151732 Renfield Crescent - McQuay to McQuay
40121774 Resurfacing - Soils, Surveys, Lands
294,300
20,807
50,000
50,000
294,300
350,000
520,807
40236017 Reynolds St - Gilbert St to Dundas St
199,500
199,500
40191716 Ribblesdale Dr - Manning Rd to Anderson St
138,300
40201720 Rice Dr - Henderson Dr to Henderson Dr
50,000
193,500
137,700
391,200
40201716 Roan Dr - Kennett Dr to McQuay Blvd
214,600
40201729 Rothean Dr - Mcquay Blvd to Roan Dr
256,400
40171722 Rutledge - Resolute to Resolute
138,300
391,200
116,600
214,600
256,400
116,600
40191712 Sato St - Fulton Cres to Kerrigan Dr
102,600
102,600
40246005 Silverbirch Pl - Forest Heights Dr to End of rd
335,000
335,000
40216002 St Thomas St - Burroughs to End
140,900
140,900
40191728 Stargell Dr - O'Connor Dr to Bassett Blvd
419,600
419,600
40201721 Stewart St - Allan St to Jones Ct
262,000
262,000
40236002 Stratton Cres - Braebrook Dr to Braebrook Dr
337,200
337,200
40171726 Sunny Rose Ct - Kerrigan Dr to Cul-de-sac
149,700
149,700
40226005 Tamarisk St - Rossland Rd to 50m North of Morning
147,800
147,800
40226004 Teddington Cres - Bassett Blvd to Bassett Blvd
296,500
296,500
40171712 Upland Dr - Wood to Greenview
143,800
40191714 Walnut St W - Cochrane St to Brock St
523,400
143,800
523,400
40201706 Walton Ct - Donovan Cres to Cul-de-sac
79,000
79,000
40141773 Warren Rd - Hopkings St to end of road
124,900
124,900
40296008 Watson St - Dufferin St to Bond St
48,000
48,000
40141757 Whitney Ct - McQuay to end
66,400
40151747 William Davidson St - Rossland to Eric Clarke
287,200
40191720 William Stephenson - Glenayr to Overlord St
156,800
156,800
40226009 William Stephenson Dr - Anderson St to Glenayr
40191707 Willis Ave - Centre St N to Byson St N
66,400
287,200
247,400
247,400
291,800
291,800
58,000
58,000
40181730 Willowbrook Dr - Garden St to Brookwood Blvd
40216008 Winners Circle - Canadian Oaks Dr to Cul-de-sac
41,200
41,200
40201713 Winter Ct - Hawkins Ct to Cul-de-sac
102,800
102,800
40201718 Wood Dr - Greenview to Upland Dr
115,400
115,400
40266004 Woodhaven Cres - Whitburn St to Whitburn St
234,100
234,100
40246013 Woodstone Pl - Willowbrook Dr to End of rd
252,500
252,500
40156005 Woodward Dr - Bassett Blvd to Bassett Blvd
196,200
196,200
40141722 Worfolk - Ribblesdale to end
281,400
281,400
40186001 Yarmouth Ct - Ardwick St to Cul-de-sac
Expenditures Total
Financing
Maintenance Reserves
82,100
82,100
120,737
3,166,300
2,947,000
3,645,800
25,031,400
34,911,237
120,737
3,166,300
2,947,000
3,645,800
25,031,400
34,911,237
TOWN OF WHITBY
309
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Urban
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PM1701
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
120,737
3,166,300
2018
2019
2020 to
2026
10 Year
Workplan
25,031,400
34,911,237
Financing
Financing Total
TOWN OF WHITBY
310
2,947,000
3,645,800
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Road Resurfacing Rural
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PM1703
Project Classification : Maintenance Projects
PROGRAM DETAILS
Road resurfacing is the process of pulverizing the existing surface, and repaving with new asphalt to
restore the quality of the road to its original state. The projects also include minor maintenance such as
ditch cleaning and repairs to the shoulders of the road.
Rural Road Resurfacing applies to roads not containing a curb and gutter, and it involves the
replacement of road surfaces which have reached the end of its useful life-cycle.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
40216016 Charles St - Bagot St to Queen St
2020 to
2026
117,700
40161735 Dunlop St E - Reynolds St to End of Rd
122,300
40251705 Future Pulverization & Overlay Needs
40151706 Harbour - Watson to end
122,300
880,000
40196005 High St - Walnut St to End
49,100
49,100
40256006 Hopkins St - Champlain Ct to Consumers Dr
133,700
40216017 James St - Bagot St to Queen St
117,700
40196002 Jeffrey St - Nordeagle St to End of Rd
183,000
50,000
40196006 Shepherd Rd - Stevens Rd to End of Rd
50,000
67,100
150,000
117,700
40161713 Way - Kinsmen to Columbus
Financing
Maintenance Reserves
Financing Total
284,607
117,700
454,250
454,250
Expenditures Total
117,700
100,000
67,100
34,607
133,700
183,000
100,000
40186003 Miller St - Centre St to Byron St
40121775 Resurfacing - Soils,Survey, Lands
880,000
33,726
33,726
40171728 Kinsmen - Way to end of road
117,700
75,000
75,000
40181733 Forest Rd - Meadow Rd to Meadow Rd
10 Year
Workplan
68,333
679,250
589,200
1,399,100
2,735,883
68,333
679,250
589,200
1,399,100
2,735,883
68,333
679,250
589,200
1,399,100
2,735,883
TOWN OF WHITBY
311
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Minor Road Reconstruction
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PM1705
Project Classification : Maintenance Projects
PROGRAM DETAILS
These projects involve the full reconstruction and urbanization (installation of curb and gutter/storm
sewers) of existing rural local/collector roads.
The scope of the projects may also include full depth granular replacement, sidewalk reconstruction
and minor road geometry improvements.
These projects may also include sanitary and water main installation/replacement as requested by the
Region of Durham.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40161737 Centre - Miller to Dunlop
2017
2018
2019
2020 to
2026
10 Year
Workplan
17,500,000
18,200,000
2,270,000
119,114
40161728 Future Reconstruction Needs
2,389,114
700,000
40185902 Gilbert St W - King to Byron
400,000
400,000
40175902 James - King to Centre
190,500
190,500
40175903 King - Arthur to Dunlop
1,776,800
1,776,800
40111760 Misc Road Resurfacing
75,271
40175901 Ontario W - Henry to King
50,000
50,000
50,000
350,000
575,271
950,000
950,000
211,300
211,300
40275901 Palace Street - Walnut to Beech
40175804 Patterned Concrete Crosswalk
50,000
50,000
40141737 Peel Street - Trent to Ontario
525,000
40155903 Perry St - N. of John St E
525,000
22,557
22,557
40245901 Queen St - Cassels to George
900,000
40175905 Station Road - Baldwin to end
150,000
40175907 Way - Kinsmen to Columbus
200,000
400,000
900,000
550,000
200,000
Expenditures Total
216,942
2,628,600
2,720,000
1,675,000
19,700,000
26,940,542
216,942
2,628,600
2,720,000
1,675,000
19,700,000
26,940,542
Financing Total
216,942
2,628,600
2,720,000
1,675,000
19,700,000
26,940,542
Financing
Maintenance Reserves
TOWN OF WHITBY
312
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Sidewalks and Multi-Use Paths Replacement Program
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Sidewalks
40PM1801
Project Classification : Maintenance Projects
PROGRAM DETAILS
Sidewalk replacements involve the replacement of existing sidewalk segments (blocks) and isolated
sidewalk bays. The majority of sidewalks in need of replacement have been identified through a
Sidewalk Needs Assessment Study.
Streetscape Improvements in Downtown Whitby - Planning and Development and Public Works Staff
have identified boulevard and sidewalk reconstruction areas where possible streetscape
improvements can be incorporated within sidewalk replacement projects.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
40186707 Ash St - John to Chestnut (WS)
2019
2020 to
2026
58,500
40176702 Brock - Front to Victoria (BS)
58,500
210,000
40176706 Burns St - Brock to Green (SS)
30,000
40176714 Cassels - Baldwin to Princess (NS)
40186708 Chestnut - Ash to Hickory (NS)
30,000
24,750
24,750
65,000
65,000
40,000
40,000
40156703 Cochrane St ES - Beech to Walnut
40196703 Cork - Garden to Fallingbrook
81,000
40186702 Coulton - Maplewood to Leslie
67,500
40176711 Craydon - Dundas to Dunlop (BS)
40160802 Cycling Misc Facility Improvements
40156715 Downtown Boulevard Design
40176609 Downtown Whitby Streetscape / Boulevard
40166702 Dunlop St BS - Francis to Henry
50,000
50,000
350,000
500,000
230,000
130,000
130,000
260,000
750,000
325,000
325,000
325,000
650,000
1,625,000
50,000
46,152
96,152
50,000
35,000
35,000
40186706 Euclid - Mary to John (WS)
30,500
40251703 Future Sidewalk Block Replacements
30,500
3,605,000
40196702 Garden - Rossland to Bassett (ES)
67,500
40186705 Gilbert St W - Peel to Reynolds (NS)
45,000
40186701 Glen Hill - Maplewood to Pine Hills
65,250
40186704 Ingleborough - Perkingsfield to Will. Stephenson
45,000
40196701 Kenneth Hobbs - Civic Centre to Garden
60,000
55,000
TOWN OF WHITBY
313
67,500
165,000
65,250
40176709 Palace - Beech to Maple (WS)
3,605,000
45,000
165,000
40176701 Gordon - Southshore to Gordon (SS)
67,500
50,000
50,000
40176608 Downtown Brooklin Boulevard Replacement
81,000
140,000
140,000
40170801 Cycling Misc Facility Improvements
210,000
150,000
150,000
40176707 Citation Cres Walkway
10 Year
Workplan
45,000
60,000
55,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Sidewalks and Multi-Use Paths Replacement Program
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Sidewalks
40PM1801
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
40206701 Queen - Cassels to George (ES)
2020 to
2026
130,000
10 Year
Workplan
130,000
40176708 RR 56 Manning - Thickson to 150m E (SS)
75,000
75,000
40176710 Reynolds St Walkway
20,000
20,000
40176712 Ribblesdale Dr - Fernway to Anderson (BS)
90,000
90,000
40176713 Rosedale - Dovedale to Dublin (ES)
50,625
50,625
40156706 Rosedale BS-Harding to N.Leg Dovedale
80,000
80,000
40176704 Rossland - Fencerow to Garrard (SS)
123,750
40176703 Rossland - Garrard to Oshawa (NS)
40176705 Rossland - Overlord to Thickson (SS)
40176607 Sidewalk Bay Misc Replacement
375,000
40166708 Sidewalk Misc PolyLevel Repairs
47,911
90,000
90,000
112,500
112,500
375,000
375,000
2,625,000
3,750,000
50,000
50,000
350,000
497,911
40186703 Winter - Elizabeth to End
85,500
Expenditures Total
Financing
Maintenance Reserves
Program Reserves
Financing Total
123,750
85,500
259,063
1,660,875
1,060,000
1,359,250
8,827,250
13,166,438
222,943
1,120,875
520,000
819,250
5,872,250
8,555,318
36,120
540,000
540,000
540,000
2,955,000
4,611,120
259,063
1,660,875
1,060,000
1,359,250
8,827,250
13,166,438
TOWN OF WHITBY
314
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Storm Sewers - Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Storm Water
40PM2003
Project Classification : Maintenance Projects
PROGRAM DETAILS
These projects involve replacement of existing storm sewer infrastructure - and are independent of an
associated road rehabilitation project. Additional projects include works related to maintain the proper
capacity of the storm water management network.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30177202 Channel Cleanout
2017
2020 to
2026
(152,052)
Financing
Maintenance Reserves
Financing Total
TOWN OF WHITBY
315
10 Year
Workplan
25,000
25,000
175,000
275,000
275,000
1,925,000
2,475,000
100,000
100,000
100,000
700,000
1,000,000
150,000
400,000
400,000
2,800,000
3,597,948
150,000
400,000
400,000
2,800,000
3,750,000
150,000
400,000
400,000
2,800,000
3,750,000
(152,052)
(152,052)
30177201 Stormsewer Calcite Removal
Expenditures Total
2019
275,000
50,000
40251704 Future Storm Sewer Replacements
40167203 Maple Edge Lane and Gilchrist Court
2018
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Street Lighting Replacement Program
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Roads
40PM2103
Project Classification : Maintenance Projects
PROGRAM DETAILS
These projects involve the capital replacement of existing street lighting (poles, luminaires, wiring etc),
traffic signal equipment and signage on existing Town roadways. These are undertaken on an
individual and street-wide basis as required.
Traffic Signal projects are carried out by the Region of Durham on existing Town roadways to complete
repairs and modernizations of the necessary components to meet updated standards.
The Street Lighting Improvement project addresses street lighting improvements on existing Town
roadways to meet updated street lighting standards.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30122501 Community Organization Signs
2017
2018
2019
2020 to
2026
10,000
10,000
40177001 Dundas/Garden - Traffic Signal Replacement
10 Year
Workplan
150,000
150,000
30156801 Street Light Maintenance
81,763
100,000
100,000
100,000
700,000
1,081,763
40122110 Street Light Misc Installations/Relocations
86,305
150,000
150,000
150,000
1,050,000
1,586,305
30225701 Streetlight Pole Replacement
750,000
750,000
40196903 Streetlighting - Brock/Cochrane/Garrard
250,000
250,000
40206901 Streetlighting - Burns St
250,000
40176903 Streetlighting - Dundas/Garden
250,000
40166903 Streetlighting - Dundas
238,951
238,951
40186902 Streetlighting - Rossland/Anderson
250,000
40182103 Traffic Signals - LED Relamping
250,000
335,000
40072104 Traffic Signals - Replace/Upgrade/Emerg Tech
250,000
250,000
335,000
270,652
125,000
125,000
125,000
875,000
1,520,652
Expenditures Total
687,671
525,000
960,000
625,000
3,875,000
6,672,671
687,671
525,000
960,000
625,000
3,875,000
6,672,671
Financing Total
687,671
525,000
960,000
625,000
3,875,000
6,672,671
Financing
Maintenance Reserves
TOWN OF WHITBY
316
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Street Lighting LED Conversion and Pole Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Street Lights & Traffic Signals
40PM6901
Project Classification : Maintenance Projects
PROGRAM DETAILS
These projects provide for streetlight conversion of current HPS technology to LED, as well as replacement
of Town owned streetlight poles that are quickly approaching the end of their expected life cycle. The Town
currently manages approximately 11,850 streetlights with various styles, ages and conditions, with a high
number of streetlights at or beyond their normal life expectancy. LED street lighting benefits include: lower
wattage, better optical control creating better visibility for pedestrians and motorists, reduction of light
pollution, and longer life expectancy. In report PW 22-14, $2.5 million was committed over 5 years from the
Roads Maintenance Envelope to assist with the conversion. Currently a 5 year rebate program (to the end of
2019) exists with IESO that could help offset the cost of LED conversion.
In 2015, 3,890 High Pressure Sodium (HPS) cobra style streetlights were converted mainly on local roads
consisting of fixtures of 200 Watt or less. In 2016, an additional 4,119 cobra head and square pack style
streetlights were converted and included local (100 Watt) and arterial (250 and 400 Watt) roads. With a
recent review of the condition of Town owned streetlights and poles, the remaining 3,292 fixtures will start to
be converted in 2017 based on their condition and will primarily be decorative coach lights that are on local
roads. The remaining HPS fixtures will be replaced in 2018 and 2019.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
40176902 Phase 3 - LED Conversion (Coach)
415,000
40176901 Phase 3 - Replace 600 Streetlight Poles
500,000
1,300,000
1,300,000
915,000
40186901 Phase 4 - LED Conversion of Coach Style Lights
40196901 Phase 5 - Replace 600 Streetlight Poles
40156902 RFP-55-2015 LED Luminaires
40166905 T-75-2016 Streetlight Mounting Bracket
2020 to
2026
10 Year
Workplan
415,000
40196902 Phase 5 - LED Conversion (Square Pack and Coach
40156903 T-49-2015 Installation of Luminaires and Photocells
2019
1,800,000
2,215,000
390,000
390,000
1,800,000
1,800,000
(116,440)
(116,440)
11,556
11,556
6,353
6,353
40166904 T-75-2016 Streetlight Photocell and Mounting Arms
18,788
18,788
Expenditures Total
(79,743)
Financing
Maintenance Reserves
One-Time Reserve
2,215,000
2,190,000
6,540,257
6,210
500,000
500,000
500,000
1,506,210
30,487
1,465,896
1,656,080
1,690,000
4,842,463
249,104
58,920
2,215,000
2,215,000
2,190,000
6,656,697
External Contributions
Financing Total
2,215,000
36,697
TOWN OF WHITBY
317
308,024
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Asset Management Program
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Asset Management
45PM2301
Project Classification : Maintenance Projects
PROGRAM DETAILS
Asset Management (AM) of municipal infrastructure is essential to the successful delivery of services
to the public. One of the main goals of Asset Management is to “do the right thing, at the right time, for
the right cost and the right reasons”. The Municipal AM Plan (MAMP) and the 7 Service Area AM Plans
(SAAMPs) provide the foundation for effective management of the Town of Whitby’s tangible capital
assets worth approximately $2.0 billion. Inspections of assets such as, sidewalks, bridges, culverts,
retaining walls and signs help to ensure the safety of our residents and are mandated by provincial
regulations; these inspections are completed annually/biennially to remain in compliance with these
regulations. The asset inventories and inspections help identify opportunities for preventative
maintenance/minor rehabilitation before these require full replacement and are communicated to other
Public Works divisions to incorporate in annual and long term maintenance and capital programs. It
should be noted that one full-time employee is charged to these Capital projects.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
40102401 Ash Creek Diversion Channel Inspection
2019
80,000
45187601 Ash Creek Enclosure Inspection
100,000
45167601 Asset Management Plan Phase II Study
2020 to
2026
80,000
160,000
100,000
200,000
7,500
7,500
40062302 Bridge & Culverts Inspection Program
10 Year
Workplan
35,000
15,000
35,000
165,000
250,000
750,000
45177601 Fiber Reinforced Asphalt Pilot Project
50,000
45167605 Field Investigations
75,000
75,000
75,000
525,000
80,000
93,331
5,000
25,000
5,000
55,000
90,000
20,000
20,000
20,000
140,000
200,000
80,000
100,000
45112501 Guiderails Inventory/Inspection Program
50,000
13,331
45132302 Parking Inventory/Inspection Program
40062301 Pavement Management Inspection/Assessment
45110201 Pedestrian Bridges Inspection Program
20,000
45110202 Retaining Walls Inspection Program
25,000
45112401 Roadways Sign Inventory/Inspection Program
50,000
10,000
40102402 Rowe Channel Inspection
30142301 Salt Management Plan
25,000
75,000
125,000
10,000
110,000
180,000
25,000
25,000
50,000
100,000
20,536
20,536
40072301 Sidewalk Inventory/Inspection Program
10,000
10,000
10,000
70,000
200,000
200,000
150,000
150,000
150,000
1,050,000
1,500,000
45177603 Storm Sewer Calcification Program
45177602 Storm Sewer Inspection and Assessment
45247601 Streetlighting Inventory and Inspection Program
45112301 Tree Inventory and Assessment
Expenditures Total
Financing
Maintenance Reserves
Financing Total
220,000
220,000
70,000
70,000
140,000
41,367
420,000
425,000
505,000
3,045,000
4,436,367
41,367
420,000
425,000
505,000
3,045,000
4,436,367
41,367
420,000
425,000
505,000
3,045,000
4,436,367
TOWN OF WHITBY
318
Fleet and Equipment
2017 Budget
Asset Overview
Maintenance Projects
Includes
Fire Trucks and Equipment
Roads Related Vehicles and
Equipment
Parks Maintenance Vehicles
and Equipment
The lifecycle replacement of the Town assets as prepared
in conjunction with the Town’s 2016 Asset Management
Plans (AMP). Four AMP’s are grouped together in this
budget category.
Category
Replacement
Value (millions)
Fleet
$31.1
Library
$10.5
Fire
$4.0
MIS
$2.6
Building / By-Law / Parking
Vehicles and Equipment
Facility Service Vehicles and
Equipment
Facility Related Equipment
Communications Equipment
Technology (Hardware and
Software)
Condition
60% excellent,
13% poor to
very poor
80% of
resources good
to excellent
100% good to
excellent
70% good to
excellent; 30%
poor to very
poor
Overall
Health
Grade
B
B
A
B
Communication Equipment
Library Resource Materials
and Equipment
Asset
Fleet
Library Resources /
Equipment
Fire Equipment
Management
Information Systems
(MIS)
Total
319
AMP Required Annual
Maintenance Budget (10 year
average in thousands)
$1,826
$1,505
$228
$373
$3,932
Fleet and Equipment | Overview and Analysis
Growth Projects
Whitby is a growing community and in order to maintain existing service levels for the residents
as the Town’s population grows, the purchase of additional assets are included in the
Development Charge Background Study and the Capital Budget Forecast.
Unless exempted in the Development Charge Act, these projects would be partially financed
by development charges based on the Town’s current Development Charge Background
Study, with the remainder coming from various reserves or tax based financing.
2017 Project Highlights
Financial System
Garbage Trucks
Fire Trucks
This is a lifecycle
replacement for the Town’s
financial system application
that is used to exercise
corporate financial controls
and accountability. These
measures include recording,
verification, and timely
reporting of transactions
that affect revenues,
expenditures, assets, and
liabilities.
The ongoing lifecycle
replacement program for the
Operations Fleet will include 3
two stream side loaders.
The ongoing lifecycle
replacement program for
the Fire Fleet will include a
pumper truck and a tanker
truck.
These vehicles are utilized in
curbside collection of organics, Budget: $1.4 million
yard waste, and waste.
Funding Source:
Budget: $870 thousand
Maintenance Reserve
(MR)
Funding Source: Maintenance
Reserve (MR)
Budget: $1.5 million
Funding Source: Growth
Reserve Fund (GRF) and
Development Charges)
320
Fleet and Equipment | Overview and Analysis
2017 Capital Budget
Project Classification / Financing
Source
Maintenance Projects
Transfer from Operating Budget (MR)
Program Reserves
External Financing (Grant)
Growth Projects
Town Portion of Growth Costs (GRF)
Development Charges
Program Reserves
Fleet
Library Equip Fire Equip
$3,194
$ 85
$
716
$
134
$3,279
$
716
$
134
$ 184
$ 836
$ 54
$1,074
$
0
Other Projects
One-Time Reserves (LTFR)
Total
$
0
$4,353
$
$
0
716
$
0
$
5
$
5
$ 139
MIS
$
$
$
$
2017 Budget
751
38
50
839
$ 4,795
$ 123
$
50
$ 4,968
$ 1,852
$ 293
$
11
$ 2,156
$ 2,036
$ 1,129
$
65
$ 3,230
$
0
$ 2,995
$
5
$
5
$ 8,203
All numbers are rounded to the nearest thousand and may not add due to rounding.
321
Fleet and Equipment | Overview and Analysis
Service Area Abbreviations
Abbreviations have been used on some of the Capital Program Detail Sheets, in order to
provide information on which service area the vehicles and equipment will be utilized.
Abbreviation
BCCL
BLDG
BYLW
CONS
CORP
CPL
CRC
FACI
FIRE
FLEE
FORE
HORT
IPSC
MCK
MECH
OPER
PARK
PKEN
PKSG
PKSM
PWM
RDSR
RDSU
REC
STRM
TRAF
WAS
WAST
WSAC
Service Area
Brooklin Community Centre and Library
Building Inspectors
By-Law
Construction Inspectors
Corporation (All)
Central Public Library
Civic Recreation Complex
Facilities
Fire Department
Fleet
Forestry
Horticulture
Iroquois Park Sports Centre
McKinney Centre
Mechanical Services
Operations Centre
Parks (All)
Parking Enforcement
Parks – Grounds Keeping
Parks – Maintenance
Port Whitby Marina
Roads – Rural
Roads – Urban
Recreation Programing
Storm Water
Traffic
Whitby Animal Services
Waste Removal
Whitby Seniors Activity Centre
322
2017 Capital Budget and Forecast
Asset Category - Fleet and Equipment
( $ in 000's )
Note: Numbers may not add due to rounding
Type*
2017
2018
2019
2020 - 2026
Total
75PM0501
Arena / Pool / Recreation Equipment
M
$40
$55
$35
$749
$879
10PG0402
Business Solutions - Growth
G
$1,905
$185
$465
$3,535
$6,090
10PM0502
Business Solutions - Maintenance
M
$139
$85
$68
$575
$867
10PG0403
Electronic Service Delivery - Growth
G
$175
$100
$50
$415
$740
10PM0503
Electronic Service Delivery - Maintenance
M
$0
$0
$75
$275
$350
20PM0501
Fire Department Equipment
M
$134
$193
$218
$1,831
$2,376
20PG0901
Fire Trucks, Vehicles and Equipment - Additional G
$90
$885
$0
$60
$1,035
53PG0902
Legal and By-Law Services - New Staff Vehicles G
$0
$0
$0
$157
$157
90130401
Library Collection Expansion
G
$0
$110
$145
$2,120
$2,375
90141801
Library Collection Material Replacement
M
$689
$689
$689
$4,822
$6,889
90PM0501
Library Technology - Upgrades and Replacemen M
$27
$62
$93
$407
$589
10PG0401
MIS Infrastructure - Growth
G
$76
$420
$120
$780
$1,396
10PM0504
MIS Infrastructure - Maintenance
M
$701
$422
$566
$3,958
$5,647
20PA9001
Other Projects (Fire)
O
$5
$5
$5
$0
$15
35PG0901
Parking Enforcement New Staff Vehicles and EquG
$1
$0
$0
$96
$97
30PG0405
Parks Operations Equipment - Additional
G
$25
$204
$107
$472
$808
30PG0915
Parks Operations Vehicles - Additional
G
$0
$0
$0
$556
$556
74PM0502
Port Whitby Marina Equipment
M
$22
$0
$60
$20
$102
30PM0519
Public Works Equipment Replacement
M
$388
$849
$928
$4,555
$6,720
30PG0404
Roads Operations Equipment - Additional
G
$61
$206
$213
$1,840
$2,320
30PG0914
Roads Operations Vehicles - Additional
G
$898
$264
$473
$3,833
$5,468
30PM1018
Town of Whitby Fleet Replacement
M
$2,828
$2,202
$1,820
$14,976
$21,826
$8,203
$6,936
$6,128
$46,031
$67,298
* Project Classification: M = Maintenace Project; G = Growth Project; O = Other Project
323
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
MIS Infrastructure - Growth
Project ID :
Department :
Corporate Services
Parent ID :
Asset Category :
Management Information Systems
10PG0401
Project Classification : Growth Projects
PROGRAM DETAILS
IT infrastructure refers to the composite hardware, software, network resources and services required
for the existence, operation and management of a corporate IT environment. It enables the Town to
deliver IT solutions and services to its employees, partners and/or customers and is the foundation for
all technologies. Growth factors are influenced by FTE increases, changes in Town
properties/facilities, changes to existing business solutions, general technology changes, and changes
to service delivery standards & processes.
In 2017 a number of initiatives are planned including the expansion of the Town’s fibre network to
connect new facilities & improve disaster recovery functionality as well as the procurement of
additional user computing devices to deal with FTE growth / mobility needs from various departments.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
83174601 BLDG - New Staff Computing / Communcation
10120401 Computing Devices TCA
2017
2019
20,000
20,000
180,000
11,000
11,000
243,873
15,000
500,000
750,000
35,510
50,000
150,000
100,000
100,000
435,510
250,000
Expenditures Total
10 Year
Workplan
8,873
10184702 Future Technology Impacts
10152401 IT Infrastructure Prep
2020 to
2026
2018
44,383
76,000
420,000
120,000
780,000
1,440,383
Financing
Growth Reserve Funds
12,424
20,000
249,203
30,000
735,000
1,046,627
Development Charges
31,959
45,000
170,797
90,000
45,000
382,756
420,000
120,000
780,000
1,440,383
Program Reserves
11,000
11,000
Financing Total
44,383
TOWN OF WHITBY
324
76,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Business Solutions - Growth
Project ID :
Department :
Corporate Services
Parent ID :
Asset Category :
Management Information Systems
10PG0402
Project Classification : Growth Projects
PROGRAM DETAILS
Business Solutions include corporate and departmental applications, tools, services, datasets and
databases that have been implemented to support the Town’s delivery of services. Planned changes
to business solutions result from expansion needs, security changes, service delivery changes and
integration requirements. These initiatives are designed to ensure that staff have use of reliable, robust
and vendor supported tools.
In 2017 various initiatives are planned including the planning for a multiple phase Financial System
Application / ERP project to replace the existing financial system which is past the end of its life-cycle.
This will enable the corporation to provide better integration of information related to business
processes throughout the organization. This project is dependant on additional resources both internal
and external to plan and implement. A public portal expansion to deal with upcoming residential
growth that is planned, and the implementation of a solution to enhance the recruitment process is also
addressed in 2017.
PROGRAM BUDGET
2016 C/F
Available
2017
1,839
10,000
Expenditures
10184701 Amanda System Expansion
2018
2019
40,000
10122401 Application Software - Growth
10122403 Asset Preservation/Management System
500,000
10174502 Document Management System Expansion
10164615 Electronic Sign-In Stations (CLK 25-16)
160,000
200,000
160,000
211,839
40,000
80,000
620,000
50,000
2,892
2,892
2,250,000
1,500,000
20178501 Fire Mobile Data Terminals / Turn Out Technology
32,000
10184605 HR Learning Management System
100,000
100,000
160,000
190,000
85,000
235,000
320,000
20,000
40,000
60,000
30,000
10142401 License Applications / Renewals Module
10194701 Procurement System Expansion / Integration
10174704 Public Engagement Budget Tools / Software /
15,000
10174703 Public Portals Expansion
40,000
25,000
95,000
25,000
10132406 Risk Management
10174701 Vailtech Enhancement / Upgrade
3,750,000
120,000
120,000
32,000
10174702 HRIS System
10 Year
Workplan
20,000
50,000
10140502 Financial System Application / ERP
30174601 Fleet AVL - MECH, FIRE, FACI
20,000
2020 to
2026
120,000
100,000
100,000
200,000
50,000
200,000
250,000
75,000
75,000
10132403 Vehicle Routing Optimization
10194702 Work Order Module
150,000
150,000
300,000
551,731
1,905,000
185,000
465,000
3,535,000
6,641,731
Financing
Growth Reserve Funds
431,375
1,671,128
185,000
437,794
3,427,610
6,152,907
Development Charges
85,464
233,872
27,206
107,390
453,932
Stabilization Reserves
32,000
Expenditures Total
One-Time Reserve
32,000
2,892
2,892
Financing Total
551,731
TOWN OF WHITBY
325
1,905,000
185,000
465,000
3,535,000
6,641,731
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Electronic Service Delivery - Growth
Project ID :
Department :
Corporate Services
Parent ID :
Asset Category :
Management Information Systems
10PG0403
Project Classification : Growth Projects
PROGRAM DETAILS
Electronic Service Delivery (ESD) involves the delivery of Town services by means of electronic or
automated transactions by residents and businesses. ESD requires the integration of business
processes, policies, procedures, tools, technologies and human effort to facilitate both assisted and
unassisted customer services using the Internet and other networks. ESD demonstrates value to the
public in terms of effectiveness, cost and efficiency as well as to promote transparency.
The 2017 initiatives include refresh to the corporate website and the expansion of some e-services
modules including the electronic submission of building plans. These changes are driven by legislative
requirements, community growth, departmental requests and internal process improvement/business
solution changes which create corporate efficiencies and enhance available services for residents and
businesses.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
10174501 Systems Integration
25,000
10174503 Town Website Enhancement
50,000
10132404 eServices Modules
Expenditures Total
2018
2019
25,000
2020 to
2026
75,000
10 Year
Workplan
125,000
150,000
200,000
42,373
100,000
100,000
25,000
190,000
457,373
42,373
175,000
100,000
50,000
415,000
782,373
Financing
Growth Reserve Funds
35,131
160,681
85,681
46,420
393,520
721,433
Development Charges
7,242
14,319
14,319
3,580
21,480
60,940
42,373
175,000
100,000
50,000
415,000
782,373
Financing Total
TOWN OF WHITBY
326
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Business Solutions - Maintenance
Project ID :
Department :
Corporate Services
Parent ID :
Asset Category :
Management Information Systems
10PM0502
Project Classification : Maintenance Projects
PROGRAM DETAILS
Business Solutions include corporate and departmental applications, tools, services, datasets and
databases that have been implemented to support the Town’s delivery of services. These items are
required to ensure reliable, accurate information is available during all business transactions and to
assist in service delivery. MIS oversees the responsibility for the ongoing Support, Maintenance and
Licensing (SML) of the existing technology infrastructure to ensure that it is continuously available,
operating effectively and in a secure manner.
In 2017 numerous initiatives are planned including the replacement and/or upgrade for the following
solutions: implementation of a new Fleet Maintenance solution, upgrade to Microsoft Exchange and
some integration between applications. The 2017 Business Solution budget no longer includes the
funds for the renewal of support/maintenance contracts for the majority of corporate and departmental
solutions (such as Microsoft Enterprise Agreement). The funds for these expenses have been moved
into Information Systems operating budget.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
10132402 AVL System
10110505 Application Software
2017
2019
2020 to
2026
50,000
50,000
116,559
57,850
25,000
10164501 Assistive Listening / Communication Devices
35,000
50,000
25,000
25,000
175,000
307,850
85,000
262,837
262,837
10154701 Financial Application Upgrade
10 Year
Workplan
116,559
45130401 Asset Management Hardware & Program Setup
10110510 Document Management System
2018
30,000
11,683
60,000
10110502 Fire Crisys Application Software
10194703 Fleet System
15,000
101,683
40,000
40,000
15,000
30,000
10110506 GIS Solution Licensing
25,000
25,000
10164702 GIS Tools and Datasets
70,000
70,000
10110507 Microsoft Licensing
5,826
5,826
10110509 Other Business Solution Upgrades
100,000
10174705 Parking Enforcement Software
25,000
25,000
25,000
185,000
50,000
84,000
4,500
2,500
50,000
61,500
34,000
35160501 Parking Software and Hand Held Units
4,500
10154702 Procurement System Upgrade and Integration
75,000
10110508 Property Database System - Amanda
68,000
Expenditures Total
Financing
Maintenance Reserves
Program Reserves
877,755
75,000
68,000
138,500
84,500
67,500
575,000
1,743,255
842,754
50,000
80,000
65,000
475,000
1,512,754
35,000
38,500
4,500
2,500
100,000
180,500
84,500
67,500
575,000
1,743,254
External Contributions
50,000
50,000
Financing Total
360,000
877,754
TOWN OF WHITBY
327
138,500
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Electronic Service Delivery - Maintenance
Project ID :
Department :
Corporate Services
Parent ID :
Asset Category :
Management Information Systems
10PM0503
Project Classification : Maintenance Projects
PROGRAM DETAILS
Electronic Service Delivery (ESD) involves the delivery of Town services by means of electronic or
automated transactions to residents. ESD requires the integration of business processes, policies,
procedures, tools, technologies and human effort to facilitate both assisted and unassisted customer
services using the Internet and other networks. ESD demonstrates value to the public in terms of
effectiveness, cost and efficiency as well as to promote transparency. Information Systems division
oversees the responsibility for the ongoing Support, Maintenance, Security and Licensing (SMSL) of
the existing technology infrastructure to ensure that it is continuously available, operating effectively and
in a secure manner.
Carry-over funds from previous years will be spent on improving integration between corporation
databases, corporate applications and web-based solutions as well as ongoing support contracts for
existing services. A change to the Amanda application is planned in 2017 to enhance the solution,
making it accessible via a web browser.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30060101 Parking Software and Hand Held Units
10154703 Property Database Public Portal - Amanda
10060405 Systems Integration
2017
2018
2019
Financing
Maintenance Reserves
75,000
75,000
225,000
200,000
294,184
169,256
75,000
275,000
519,256
169,184
75,000
275,000
519,184
75,000
275,000
519,256
Program Reserves
72
72
Financing Total
10 Year
Workplan
72
72
75,000
94,184
Expenditures Total
2020 to
2026
169,256
TOWN OF WHITBY
328
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
MIS Infrastructure - Maintenance
Project ID :
Department :
Corporate Services
Parent ID :
Asset Category :
Management Information Systems
10PM0504
Project Classification : Maintenance Projects
PROGRAM DETAILS
IT infrastructure refers to the composite hardware, software, network resources and services required
for the existence, operation and management of a corporate IT environment. It enables the Town to
deliver IT solutions and services to its employees, partners and/or customers and is the foundation for
all technologies. MIS oversees the responsibility for the ongoing Support, Maintenance and Licensing
(SML) of the existing technology infrastructure to ensure that it is continuously available, operating
effectively and in a secure manner.
Their are numerous 2017 initiatives include an expansion of the Town's fibre network, replacement of
telephony and voicemail systems, computer/printer/scanner modernization and additional work on
developing enhancements to the business continuity and disaster recovery tools and practices. These
changes will ensure that employees have reliable technology devices and better communication tools
for use in their delivery of service to residents and businesses.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
10060406 Business Continuity & Disaster Recovery
2017
2018
50,000
2019
150,000
2020 to
2026
750,000
10 Year
Workplan
1,000,734
734
50,000
10132405 Class Upgrade
44,383
30,000
10164613 Computing Devices TCA - Building
18,183
10110501 Computing Devices TCA
13,946
162,200
162,500
162,500
1,370,000
1,871,146
141,106
195,000
10,000
35,000
150,000
531,106
10164601 Digital Communication Solutions
74,383
18,183
10110504 Digital Communication Upgrades TCA
73,474
10060401 Fibre Optic Communication
89,748
15,000
15,000
15,000
260,000
394,748
10060701 Network Infrastructure
23,735
24,000
24,000
24,000
168,000
263,735
10110503 Network Security TCA
67,906
75,000
75,000
75,000
525,000
817,906
10102401 Network Security and Testing
47,473
60,000
60,000
60,000
505,000
732,473
10164611 Print / Scan Devices
26,613
90,000
25,500
44,000
230,000
416,113
547,301
701,200
422,000
565,500
3,958,000
6,194,001
529,117
701,200
422,000
565,500
3,958,000
6,175,817
701,200
422,000
565,500
3,958,000
6,194,000
Expenditures Total
Financing
Maintenance Reserves
Program Reserves
73,474
18,183
18,183
Financing Total
547,300
TOWN OF WHITBY
329
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Other Projects (Fire)
Project ID :
Department :
Fire and Emergency Services
Parent ID :
Asset Category :
Miscellaneous
20PA9001
Project Classification : Other Projects
PROGRAM DETAILS
As agreed to as part of the Fire Department Review Committee, the five (5) fire stations are to be
supplied with fitness equipment. The equipment specified will be consistent at all five (5) stations and
will meet the functional requirements of the fire fighter role.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
20201301 FH1 - Fitness Equipment
386
20161302 FH2 - Fitness Equipment
497
20171302 FH3 - Fitness Equipment
2017
2018
2019
497
20181301 FH4 - Fitness Equipment
5,000
5,000
20191303 FH5 - Fitness Equipment
Expenditures Total
Financing Total
10 Year
Workplan
386
5,000
Financing
One-Time Reserve
2020 to
2026
5,000
5,000
5,000
883
5,000
5,000
5,000
15,883
883
5,000
5,000
5,000
15,883
883
5,000
5,000
5,000
15,883
TOWN OF WHITBY
330
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Fire Trucks, Vehicles and Equipment - Additional
Project ID :
Department :
Fire and Emergency Services
Parent ID :
Asset Category :
Vehicle Fleet
20PG0901
Project Classification : Growth Projects
PROGRAM DETAILS
The purchase of an aerial/pumper device to operate as a front line, fully staffed apparatus that is tied to
the hiring of twenty (20) fire fighters. These additional positions are required to service future growth
needs.
The additional Fire Prevention and Training vehicles are required for additional Fire Prevention and
Training staff.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
20180901 Aerial / Pumper Truck (West Whitby / Hwy 412)
20181302 FIRE - New Suppression Staff Equipment
2017
2018
64,561
20150901 Fire Prevention / Public Education Officer Vehicle
30,000
30,000
30,000
20208401 Fire Prevention / Public Education Officer Vehicle
20258401 Fire Prevention / Public Education Officer Vehicle
20188501 Fire Rescue Truck - Upgrade
30,000
30,000
35,000
35,000
850,000
850,000
30,000
30,000
1,492,173
90,000
1,492,173
90,000
1,492,173
90,000
Financing
Growth Reserve Funds
Financing Total
30,000
35,000
20190901 Fire Prevention Captain / Training Officer Vehicle
Development Charges
30,000
35,000
20171401 Fire Utility Vehicle with a Skid Mount Pump/Tank
TOWN OF WHITBY
331
10 Year
Workplan
1,392,612
64,561
30,000
Expenditures Total
2020 to
2026
1,392,612
20130902 Fire Prevention / Public Education Officer Vehicle
20130901 Fire Prevention Captain / Training Officer Vehicle
2019
885,000
60,000
263,500
30,000
293,500
621,500
30,000
2,233,673
885,000
60,000
2,527,173
2,527,173
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Fire Department Equipment
Project ID :
Department :
Fire and Emergency Services
Parent ID :
Asset Category :
Equipment
20PM0501
Project Classification : Maintenance Projects
PROGRAM DETAILS
Fire Department Equipment projects refer to the replacement of existing equipment due to lifecycle
requirements.
A large item, Fire Protection Gear, has a useful life of 10 years. These bunker suits are used as a front
line suit by the fire fighters for 5 years and then replaced. Once a new suit is issued, the old suit
becomes a back-up suit for the next 5 years provided it continues to pass an annual inspection
conducted by a third party. If the suit fails, it is removed from the inventory. The National Fire
Protection Association (NFPA) states that after 10 years a bunker suit is no longer suitable for use and
must be removed from service.
Another large item replaced on an annual basis is Operational Equipment. This includes items such as
hose, nozzles and other portable equipment used on the trucks.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
20150401 Breathing Apparatus
2017
2018
2019
2,123
20140505 Defibrillation Equipment (Trucks)
2020 to
2026
700,000
702,123
47,000
94,000
46,803
46,803
20191301 Defibrillation Equipment (Trucks)
47,000
20140509 Drying Unit
10,000
1,961
20151301 Emergency Response Equipment
13,225
60,000
60,000
60,000
20140507 FH1 - Air Compressor
20140506 FH3 - Bunker Gear Extractors
10,000
21,961
420,000
613,225
104,000
104,000
10,500
10,500
10,500
10,500
20231302 FH5 - Bunker Gear Extractor
20171303 Fire - SCBA Cylinder Storage
8,000
8,000
20130503 Fire Investigations - Gas Monitor
3,200
20191302 Fire Investigations - PAPR Units
20151302 Fire Protection Gear
20140504 Public Education - Portable Sound System
3,000
6,000
66,000
528,000
749,479
5,000
10,500
335
3,500
3,835
66,000
20180502 Public Education - Propane Tutor
66,000
3,200
3,000
5,500
23,479
20150502 Public Education - Display
10 Year
Workplan
7,000
20180501 Safety House Trailer
7,000
89,000
89,000
Expenditures Total
103,926
134,000
193,200
218,000
1,831,000
2,480,126
103,926
134,000
193,200
218,000
1,831,000
2,480,126
Financing Total
103,926
134,000
193,200
218,000
1,831,000
2,480,126
Financing
Maintenance Reserves
TOWN OF WHITBY
332
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Roads Operations Equipment - Additional
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Equipment
30PG0404
Project Classification : Growth Projects
PROGRAM DETAILS
The Acquisition of Operating Equipment is necessary to maintain the current service level, based on
population growth.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30170403 Aquacide Spayer
2017
2018
2019
30171801 FLEE - Power Washer
10 Year
Workplan
25,500
25,500
30231403 Aquacide Sprayer
25,500
25,500
25,000
25,000
260,000
260,000
25,000
25,000
30231404 FLEE - Power Washer
30250401 Front End Loader
30130402 Heavy Duty Shelving and Racking
2020 to
2026
522
522
2,078
2,078
35161802 PKEN - Staff Equipment (Additional)
2,500
2,500
40161806 Portable Radar Message Boards
6,500
30161803 Mechanic Tools for Fire Trucks
6,500
30150403 Portable Traffic Signs
46,000
30190402 Portable Traffic Signs
46,000
8,000
30241408 Portable Traffic Signs
30251402 Portable Traffic Signs
30190401 Portable Vactor
30160402 Sewer Camera System
8,000
46,000
46,000
8,000
8,000
70,000
70,000
160,000
160,000
12,000
12,000
30200401 Sidewalk Plow / Multipurpose Trail Sweeper
30140402 Sidewalk Plow and Sander
160,000
30160403 Sidewalk Plow and Sander
160,000
160,000
160,000
30180402 Sidewalk Plow and Sander
160,000
30241409 Sidewalk Plow and Sander
70,000
70,000
30251403 Sidewalk Plow and Sander
160,000
160,000
750,000
750,000
30180401 Snow Melter
30170402 Trackless Side and Rear Mower
45,000
30251404 Trackless Side and Rear Mower
45,000
45,000
30150401 Trailer with Water Pump
10,000
TOWN OF WHITBY
333
160,000
45,000
10,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Roads Operations Equipment - Additional
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Equipment
30PG0404
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
30200402 Trailer with Water Pump
10,000
10,000
30231405 Trailer with Water Pump
10,000
10,000
30170401 Tri-Axle Trailer
20,000
20,000
30261401 Tri-Axle Trailer
20,000
20,000
30160401 Vibratory Roller
50,000
Expenditures Total
60,500
206,000
213,000
1,839,500
2,392,600
35,000
206,000
213,000
1,839,500
2,293,500
69,022
25,500
Financing
Growth Reserve Funds
Development Charges
Program Reserves
2,500
One-Time Reserve
2,078
Financing Total
50,000
73,600
73,600
TOWN OF WHITBY
334
94,522
2,500
2,078
60,500
206,000
213,000
1,839,500
2,392,600
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks Operations Equipment - Additional
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Equipment
30PG0405
Project Classification : Growth Projects
PROGRAM DETAILS
Parks Maintenance Equipment acquisitions involve the purchase of new equipment required to
maintain the increased number of parks planned to accommodate future growth.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
30200404 FORE - Chipper
30210401 HORT - Water Trailer
2020 to
2026
40,000
40,000
25,000
25,000
25,000
25,000
30231809 HORT - Water Trailer
30130407 HORT - Wide Front Mount Mower
10 Year
Workplan
107,000
107,000
30231810 HORT - Wide Front Mount Mower
107,000
107,000
30200406 PKSG - Front Mount Mower
25,000
25,000
30200403 PKSG - Maintenance Trailer
14,000
14,000
30200405 PKSG - Wide Cut Mower
58,250
30180403 PKSG - Wide Front Mount Mower
58,250
107,000
30221806 PKSG - Wide Front Mount Mower
107,000
107,000
107,000
30180404 PKSM - Front End Loader
97,500
97,500
30150402 PKSM - Shoulder Box
95,000
95,000
471,500
807,750
Expenditures Total
25,000
204,250
107,000
Financing
Growth Reserve Funds
2,500
20,425
10,700
47,150
80,775
Development Charges
22,500
183,825
96,300
424,350
726,975
25,000
204,250
107,000
471,500
807,750
Financing Total
TOWN OF WHITBY
335
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Roads Operations Vehicles - Additional
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Vehicle Fleet
30PG0914
Project Classification : Growth Projects
PROGRAM DETAILS
Operation’s Vehicles are used for a variety of purposes, including: roads & sewer maintenance, road
patrol, garden & landscaping maintenance, and other various construction projects throughout the
Town.
These vehicles may be associated with the addition of new staff, and are necessary to maintain the
current service level as the population grows. The expenditures can be directly related to the population
expansion which is identified to take place over the next 20 years.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
Expenditures
30150901 1/2 Ton Extended Cab-Solid Waste
32,000
30130905 1/2 Ton Pickup Truck
32,000
30160901 1/2 Ton Pickup Truck
2019
2020 to
2026
10 Year
Workplan
32,000
32,000
32,000
32,000
30190903 1/2 Ton Pickup Truck
32,000
30268802 1/2 Ton Pickup Truck
32,000
32,000
30140905 2 Ton Crane Truck
125,000
125,000
30268701 2 Ton Crane Truck
125,000
125,000
30200901 2 Ton Van with Man Lift Bucket
130,000
130,000
30130904 3/4 Ton Pickup Truck with Dump
60,000
60,000
30150902 3/4 Ton Pickup Truck with Dump
60,000
60,000
30170901 3/4 Ton Pickup Truck with Dump
60,000
60,000
30190902 3/4 Ton Pickup Truck with Dump
60,000
60,000
50,000
50,000
30170902 4x4 Truck with Plow
50,000
50,000
30228701 4x4 Truck with Plow
83178401 BLDG - New Staff Vehicle
27,000
83178402 BLDG - New Staff Vehicle
27,000
27,000
27,000
30150904 Catchbasin Cleaner
400,000
30178801 Construction Truck
35,000
30178401 Construction Vehicle
27,000
27,000
130,000
130,000
30160902 Extended Cab Pickup Truck
32,000
30210904 Extended Cab Pickup Truck
32,000
30130903 Extended Cab Pickup
32,000
30140903 Garbage Packer - Rear Loader
32,000
200,000
200,000
336
32,000
32,000
200,000
TOWN OF WHITBY
400,000
35,000
30190901 Crane Truck (5 Ton)
30210901 Garbage Packer - Rear Loader
32,000
200,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Roads Operations Vehicles - Additional
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Vehicle Fleet
30PG0914
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30140904 Garbage Packer - Side Loader (Org/Waste)
2017
2018
2019
2020 to
2026
290,000
10 Year
Workplan
290,000
30170903 Garbage Packer - Side Loader (Org/Waste)
290,000
290,000
290,000
290,000
30228601 Garbage Packer - Side Loader Yard Waste
240,000
240,000
30160903 Hook Lift
125,000
125,000
30190904 Hook Lift
125,000
125,000
30200904 Garbage Packer - Side Loader (Org/Waste)
30140901 Garbage Packer - Side Loader Yard Waste
240,000
30130908 Single Axle Dump Truck
240,000
218,500
218,500
30160904 Single Axle Dump Truck
218,500
218,500
30180901 Single Axle Dump Truck
218,500
218,500
30238702 Single Axle Dump Truck
218,500
218,500
30258707 Single Axle Dump Truck
218,500
218,500
273,000
273,000
250,000
250,000
186,900
186,900
30130907 Street Sweeper
273,000
273,000
30200903 Street Sweeper
30200902 Tandem Dump (with Plow, Wing and Sander)
30140902 Utility Truck with Lift/Winch/Racking
60,000
30150905 Water Truck / Flusher
290,000
897,500
Financing
Growth Reserve Funds
Expenditures Total
29,000
Development Charges
261,000
Program Reserves
60,000
264,000
472,500
3,833,400
5,757,400
146,424
55,200
472,500
3,503,000
4,206,124
697,076
208,800
330,400
1,497,276
3,833,400
5,757,400
54,000
Financing Total
290,000
TOWN OF WHITBY
337
897,500
54,000
264,000
472,500
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks Operations Vehicles - Additional
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Vehicle Fleet
30PG0915
Project Classification : Growth Projects
PROGRAM DETAILS
Parks department vehicles are needed to carry equipment and provide transport for staff so that they
can maintain parks throughout the Town.
These vehicles may be associated with the addition of new staff, and are necessary to maintain the
current service level as the population grows. The expenditures can be directly related to the parkland
expansion which is identified to take place in west Whitby and Brooklin.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30210902 FORE - 1 Ton Truck
30200905 FORE - Chipper Truck
2017
2018
2019
2020 to
2026
10 Year
Workplan
50,000
50,000
120,000
120,000
30190905 HORT - 2 Ton Dump Truck
70,000
70,000
30160905 HORT - 3/4 Ton Truck and Plow
50,000
50,000
30160906 PKSM - 1 Ton Truck
42,000
42,000
30268801 PKSM - 1 Ton Truck
42,000
42,000
30210903 PKSM - 1/2 Ton Truck
32,000
32,000
30150906 PKSM - Garbage Truck
150,000
150,000
556,000
556,000
Expenditures Total
Financing
Growth Reserve Funds
55,600
55,600
Development Charges
500,400
500,400
556,000
556,000
Financing Total
TOWN OF WHITBY
338
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Public Works Equipment Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Equipment
30PM0519
Project Classification : Maintenance Projects
PROGRAM DETAILS
The capital projects listed in this category signify end of useful life-cycle replacements for various types
of equipment used throughout the Town. These replacements are required to maintain the current level
of service given the current population base.
These assets are used for maintaining roadways and municipal owned properties throughout the
Town. This equipment allows the Town to maintain a safe and hazard free environment for residents to
enjoy.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
53181801 BYLW - Ballistic Vests
2018
2019
7,000
7,000
30180506 CORP - Fleet Radio System Replacement
30171802 FLEE - Fleet Shop Equipment
25,000
30170505 FLEE - Fork Lift #3293261
30120516 FLEE - Fuel Monitoring System #3293258
25,000
10 Year
Workplan
14,000
25,000
25,000
175,000
250,000
48,200
48,200
28,500
13,597
30171803 FLEE - Oil Dispensers
30130902 FLEE - Shop Equipment
25,000
2020 to
2026
42,097
30,000
30,000
2,076
2,076
30231808 FORE - Chipper #7113691
100,000
100,000
30251803 FORE - Chipper #7116780
100,000
100,000
30210511 FORE - Stumper #7106378
80,000
80,000
30200506 FORE - Water Trailer #7110544
15,000
15,000
30170501 HORT - 20' Landscape Trailer #7607440
15,000
15,000
30201801 HORT - Ball Diamond Groomer #7613679
12,000
12,000
30190502 HORT - John Deere Tractor #7604345
50,000
50,000
30190503 HORT - John Deere Tractor #7604346
50,000
50,000
30190504 HORT - John Deere Tractor #7604347
50,000
50,000
30190505 HORT - John Deere Tractor #7604348
50,000
50,000
30140512 HORT - Overseeder #7600223
13,600
13,600
30180512 HORT - Radial Arc Sprayer #7601278
16,000
30180501 HORT - Tandem Dump Trailer #7603323
15,000
15,000
30150515 HORT - Trailer #7697191
30131801 HORT - Turf Topper #7613677
30251802 HORT - Walk Behind Mower #7606389
16,000
5,000
5,000
25,000
25,000
5,800
5,800
30200507 HORT - Water Trailer #7606391
15,000
15,000
30200504 HORT - Water Trailer #7610542
15,000
15,000
TOWN OF WHITBY
339
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Public Works Equipment Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Equipment
30PM0519
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
30200505 HORT - Water Trailer #7610543
30241801 HORT - Wide Cut Mower #7614722
30160511 OPER - AC Generator #3593268
2020 to
2026
10 Year
Workplan
15,000
15,000
100,000
100,000
23,000
23,000
30221804 OPER - Custodial Equipment
30251801 OPER - Floor Scrubber #3514705
30160512 OPER - Floor Scrubber/Sweeper #3503323
65,000
8,000
8,000
10,000
10,000
65,000
130,000
30160504 OPER - Fuel Pump #3200265
7,914
8,000
15,914
30160502 OPER - Fuel Pump #3200266
7,915
8,000
15,915
30160503 OPER - Fuel Pump #3200267
7,915
8,000
30190508 OPER - Hotsy Pressure Washer #3509275
18,800
30190509 OPER - Hotsy Pressure Washer #3509276
30090511 PARK - Small Equipment
35181801 PKEN - Ballistic Vests
18,800
1,091
15,000
(2,116)
14,000
35173401 PKEN - Lockers
20,000
18,800
20,000
177,000
233,091
3,200
42,100
57,184
14,000
14,000
1,500
1,500
30170502 PKSG - 20' Grass Trailer #7307441
30231805 PKSG - Alamo Mott Mower #7313680
30150514 PKSG - Case Loader #7302308
15,915
18,800
125,000
9,300
9,300
150,000
275,000
30190511 PKSG - Front Mount Mower #7312635
30,000
30,000
30190512 PKSG - Front Mount Mower #7312636
30,000
30,000
30190513 PKSG - Front Mount Mower #7312637
30,000
30,000
30201802 PKSG - Front Mount Mower #7313685
30,000
30,000
30201804 PKSG - Front Mount Mower #7313686
30,000
30,000
30201805 PKSG - Front Mount Mower #7313687
30,000
30,000
30201803 PKSG - Front Mount Mower #7313688
30,000
30,000
30251405 PKSG - Sander with Slide In #TBD (old #7309501)
10,000
10,000
40,000
40,000
30211801 PKSG - Sander with Slide In#7311602
10,000
10,000
30251401 PKSG - Slope Mower #7315757
30201806 PKSG - Toro Walk Behind Mower #7315751
6,000
6,000
30201807 PKSG - Toro Walk Behind Mower #7315752
6,000
6,000
30201808 PKSG - Toro Walk Behind Mower #7315753
6,000
30180502 PKSG - Trailer #7303331
15,000
6,000
15,000
30231401 PKSG - Trailer #7313674
15,000
15,000
30231402 PKSG - Trailer #7313675
15,000
15,000
30231801 PKSG - Trailer #7313676
15,000
30181401 PKSG - Wide Cut Mower #7311603
72,000
15,000
72,000
30241401 PKSG - Wide Cut Mower #7314534
72,000
72,000
30231811 PKSG - Wide Cut Mower #7316798
72,000
72,000
30231812 PKSG - Wide Cut Mower #7316799
72,000
72,000
30231813 PKSG - Wide Cut Mower #7316800
72,000
30190510 PKSG - Wide Cut Mower 16' #7311590
100,000
30200511 PKSG - Wide Cut Mower 16' #7312638
30221805 PKSM - Sand Cleaner #7014535
30160515 PKSM - Smithco Playground Rake #7006386
20,000
30160509 PKSM - Trailer #7002302
15,000
30160510 PKSM - Trailer #7002303
15,000
30221801 PKSM - Trailer #7007439
100,000
100,000
22,000
22,000
20,000
40,000
15,000
15,000
6,000
TOWN OF WHITBY
340
72,000
100,000
6,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Public Works Equipment Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Equipment
30PM0519
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
30161801 PKSM - Utility Vehicle #7006390
15,000
15,000
30291401 RDSR - Boom Mower #3314713
225,000
225,000
30200508 RDSR - Chipper #3311550
90,000
30190507 RDSR - Front End Loader #3309520
285,000
30241407 RDSR - Front End Loader #3315747
285,000
30110520 RDSR - Gradall #3308459
385,000
30170504 RDSR - Grader #3397176
220,000
30130516 RDSR - Grader V-Plow for #3397176
20,000
30150513 RDSR - Hotsy Pressure Washer #3399180
19,900
55,000
125,000
10,000
30210504 RDSR - Trailer Mount Arrow Board #3010552
10,000
30180504 RDSR - Wobble Wheel Compactor #3387139
55,000
30180505 RDSU - 2 Ton Compaction Roller #3495119
30,000
30,000
45,000
30210505 RDSU - Debris Vacuum Unit #3406413
45,000
16,500
16,500
18,500
18,500
8,866
30210508 RDSU - John Deere Gator #3406375
30131804 RDSU - Light Float Tandem Trailer #3413657
18,500
18,500
30150507 RDSU - Skid Steer Loader #3494117
65,000
30180508 RDSU - Storm Sewer Trailer #3403325
65,000
22,000
22,000
30210502 RDSU - Trailer Mount Arrow Board #3408464
7,900
30171804 TRAF - Line Marking Sprayer
9,000
9,000
59,500
93,400
2,759
9,000
8,500
8,500
60,000
30150510 TRAF - Paint Tandem Trailer #3000225
25,000
30150511 TRAF - Paint Tandem Trailer #3000226
25,000
60,000
25,000
25,000
30180509 TRAF - Pavement Marker #3089189
12,000
30180510 TRAF - Pavement Marker #3090192
12,000
30210506 TRAF - Portable Vacuum #3010531
30150512 TRAF - Pressure Washer #3094202
45,000
45,000
8,866
30161802 ROAD - Small Equipment
12,000
12,000
50,000
5,590
10,000
160,000
30190506 RDSU - Debris Vacuum #3406414
2,759
10,000
55,000
160,000
30090512 ROAD - Small Equipment
55,000
125,000
30210503 RDSR - Trailer Mount Arrow Board #3010551
30170507 RDSU - Light Float Tandem Trailer #3482186
44,900
185,000
30150508 RDSR - Tractor #3399181
30150509 RDSU - Heavy Float Tandem Trailer #3474101
385,000
20,000
25,000
185,000
30170506 RDSU - Backhoe 4x4 #3403313
285,000
220,000
30200509 RDSR - Patcher Trailer #3310549
30170503 RDSR - Snow Blower #3394173
90,000
285,000
50,000
6,000
11,590
30221802 TRAF - Sidewalk Plow #3011611
60,000
60,000
30221803 TRAF - Sidewalk Plow #3011612
60,000
60,000
30131805 TRAF - Sidewalk Plow #3011613
60,000
60,000
30221402 TRAF - Sidewalk Plow #3012650
60,000
60,000
30221403 TRAF - Sidewalk Plow #3012651
60,000
60,000
30241403 TRAF - Sidewalk Plow #3015093
160,000
160,000
30241404 TRAF - Sidewalk Plow #3015094
160,000
160,000
30241405 TRAF - Sidewalk Plow #3015095
160,000
160,000
30241406 TRAF - Sidewalk Plow #3015096
160,000
160,000
30241402 TRAF - Sidewalk Plow #3015097
160,000
160,000
60,000
60,000
30221401 TRAF - Sidewalk Plow and Sander #3012652
TOWN OF WHITBY
341
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Public Works Equipment Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Equipment
30PM0519
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30161401 TRAF - Trackless Sidewalk Plow #3006411
2017
2018
2019
160,000
160,000
160,000
30211401 TRAF - Trackless Snow Plow #3011568
160,000
30210501 TRAF - Trailer Mount Arrow Board #3008463
Financing
Maintenance Reserves
160,000
8,000
8,000
680,007
388,000
848,500
927,500
4,555,200
7,399,207
682,123
372,500
848,500
924,300
4,513,100
7,340,523
3,200
42,100
60,800
927,500
4,555,200
7,401,323
Program Reserves
15,500
Financing Total
10 Year
Workplan
160,000
30180507 TRAF - Trackless Sidewalk Plow #3008465
Expenditures Total
2020 to
2026
682,123
TOWN OF WHITBY
342
388,000
848,500
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Town of Whitby Fleet Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Vehicle Fleet
30PM1018
Project Classification : Maintenance Projects
PROGRAM DETAILS
Town vehicles are used for a variety of purposes, including: Roads and Parks operations, Fire, By-law,
Waste Collection, Construction and other various work groups throughout the Town.
These projects are associated with life-cycle replacements of current vehicles nearing the end of their
useful life.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
2020 to
2026
10 Year
Workplan
Expenditures
30221004 BLDG - Vehicle #3712641
27,000
27,000
30221005 BLDG - Vehicle #3712642
27,000
27,000
30258401 BLDG - Vehicle #4115758
27,000
27,000
30258402 BLDG - Vehicle #4115759
27,000
27,000
30258403 BLDG - Vehicle #4115760
27,000
27,000
30221006 BYLW - 1/2 Ton Truck #3712597
37,500
37,500
30221007 BYLW - 1/2 Ton Truck #3712598
37,500
37,500
30221008 BYLW - 1/2 Ton Truck #3712599
37,500
37,500
30221009 BYLW - 1/2 Ton Truck #3712600
37,500
37,500
30221010 CONS - 1/2 Ton Truck #3812643
35,000
35,000
30221011 CONS - 1/2 Ton Truck #3812644
35,000
35,000
30221012 CONS - 1/2 Ton Truck #3812645
35,000
35,000
71238801 FACI - 1/2 Ton Truck #7413653
32,000
32,000
71248801 FACI - 1/2 Ton Truck #7414703
35,000
35,000
20140502 FIRE - 1/2 Ton Truck #2004130
35,000
35,000
20160502 FIRE - 3/4 Ton Truck #2006135
45,000
45,000
20190502 FIRE - 3/4 Ton Truck #2009139
45,000
45,000
20208501 FIRE - Command Centre #2013680
100,000
20160501 FIRE - Pumper Truck #2001126
850,000
850,000
20170501 FIRE - Pumper Truck #2002127
100,000
850,000
850,000
20201001 FIRE - Pumper Truck #2005132
850,000
850,000
20221001 FIRE - Pumper Truck #2007138
850,000
850,000
20231001 FIRE - Pumper Truck #2008140
850,000
850,000
20120502 FIRE - Tanker Truck #2099124
20170502 FIRE - Van #2007136
TOWN OF WHITBY
343
550,000
550,000
35,000
35,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Town of Whitby Fleet Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Vehicle Fleet
30PM1018
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
20170503 FIRE - Van #2007137
2017
2018
2019
2020 to
2026
35,000
10 Year
Workplan
35,000
20190501 FIRE - Vehicle #2009141
30,000
20190401 FIRE - Vehicle #2009142
30,000
30,000
30,000
20198401 FIRE - Vehicle #2012144
30,000
30,000
20201002 FIRE - Vehicle #2013011
30,000
30,000
20268401 FIRE - Vehicle #2016148
35,000
35,000
20268402 FIRE - Vehicle #2016149
35,000
35,000
30238801 FLEE - 3/4 Ton Truck #3213678
55,000
55,000
30201001 FORE - 1/2 Ton Truck #7111557
35,000
35,000
30248804 FORE - 4x4 Truck with Plow #7114532
50,000
50,000
30258705 FORE - 4x4 Truck with Plow #7116769
50,000
30191004 FORE - Chipper Truck #7109467
120,000
50,000
120,000
30211002 FORE - Chipper Truck #7112596
120,000
120,000
30258704 FORE - Dump Truck with Crane (# 7116766)
160,000
160,000
35,000
35,000
30218801 HORT - 2 Ton Truck with Dump #7612608
55,000
55,000
30228802 HORT - 1/2 Ton 4x4 Truck #7614726
30161007 HORT - 2 Ton Dump Plow/Slide In Salter #7606412
75,000
75,000
30218802 HORT - 2 Ton Truck with Dump #7612609
55,000
55,000
30218803 HORT - 2 Ton Truck with Dump #7613672
55,000
55,000
30201003 HORT - 3/4 Ton Truck with Plow #7611565
50,000
50,000
30201007 HORT - Crew Cab Dump Truck #7610524
55,000
55,000
71238803 MECH - 3/4 Ton Truck #7413648
35,000
35,000
35,000
70,000
71121001 MECH - Van #7406314
35,000
71161001 MECH - Van #7407436
35,000
35,000
71238802 MECH - Van #7413649
35,000
30131004 OPER - 1/2 Ton Truck #3508443
35,000
30188801 OPER - 1/2 Ton Truck #3508444
35,000
30171002 OPER - 1/2 Ton Truck #3509521
35,000
35,000
35,000
35,000
35,000
30181001 OPER - 1/2 Ton Truck #3510548
35,000
35,000
30248801 OPER - 1/2 Ton Truck #3514702
35,000
35,000
94,000
30141004 OPER - Hybrid Vehicle #3509474
47,000
47,000
30171003 PKEN - Hybrid Vehicle #3610530
47,000
47,000
30188401 PKEN - Hybrid Vehicle #3611567
30110519 PKEN - Vehicle #3507445
47,000
94,000
47,000
137
137
30248808 PKSG - 1/2 Ton 4X4 Truck #7314725
35,000
35,000
30201002 PKSG - 1/2 Ton Truck #7311558
35,000
35,000
30258706 PKSG - 4x4 Truck with Plow #7316767
55,000
55,000
100,000
100,000
30268702 PKSG - Dump Truck #TBD (old #7304330)
30208802 PKSM - 1 Ton Truck #7012654
65,000
30181004 PKSM - 2 Ton Dump Truck with Crane #7008466
30171004 PKSM - 2 Ton Garbage Truck/Litter Loader #TBD
90,000
150,000
65,000
90,000
150,000
300,000
180,000
180,000
30238701 PKSM - 3/4 Truck / Plow #7016768
55,000
55,000
30238805 PKSM - Extended Cab Pickup Truck #7014701
35,000
35,000
30248806 PKSM - Utility Truck #7014720
65,000
65,000
30148802 PKSM - Utility Truck #7014721
65,000
65,000
30238601 PKSM - 2 Ton GarbageTruck/Crane #7015762
TOWN OF WHITBY
344
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Town of Whitby Fleet Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Vehicle Fleet
30PM1018
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30110504 RDSR - 1 Ton Crew Cab Truck #3305336
2017
2018
2019
50,000
2020 to
2026
10 Year
Workplan
55,000
105,000
30191003 RDSR - 1/2 Ton Truck #3309470
35,000
35,000
30181002 RDSR - 1/2 Ton Truck #3310547
35,000
35,000
30258801 RDSR - 1/2 Ton Truck #TBD (old #3309470)
35,000
35,000
30238803 RDSR - 3/4 Ton 4WD Truck #3313658
55,000
55,000
30238802 RDSR - Extended Cab Truck #3313659
55,000
55,000
30248705 RDSR - Single Axle Dump / Plow & Wing #3314714
210,000
210,000
30248706 RDSR - Single Axle Dump / Plow & Wing #3314715
210,000
210,000
30248707 RDSR - Single Axle Dump / Plow & Wing #3314716
210,000
210,000
30248703 RDSR - Tandem Axle Dump / Plow & Wing
250,000
250,000
30248704 RDSR - Tandem Axle Dump / Plow & Wing
250,000
250,000
30278701 RDSR - Tandem Dump #3312632
250,000
250,000
30278703 RDSR - Tandem Dump #3312633
250,000
250,000
30258702 RDSR - Tandem Dump c/w Plow & Wing 3315743
250,000
250,000
30258703 RDSR - Tandem Dump c/w Plow & Wing 3315744
250,000
30168701 RDSR - Front End Loader 4 yd Bucket
1,220
1,220
30110521 RDSR - Water Truck #3305329
235,000
30151001 RDSU - 1 Ton Dump Truck #3408450
60,000
60,000
30211007 RDSU - 1 Ton Dump Truck #3411630
30148801 RDSU - 1 Ton Truck #3404328
60,000
60,000
60,000
60,000
71,640
71,640
30198801 RDSU - 1 Ton Truck #3411630
30258802 RDSU - 1/2 Ton Truck #TBD (old #3405335)
30121002 RDSU - 2 Ton Dump Truck #3404327
250,000
235,000
49,950
30148803 RDSU - 2 Ton Dump Truck with Plow/Sander
35,000
35,000
60,000
109,950
80,000
30218804 RDSU - 3/4 Ton Truck #3411566
50,000
80,000
50,000
30110517 RDSU - Cab / Chassis for Hot Patcher #3410519
155,000
155,000
30238401 RDSU - Cube Van #3413639
100,000
100,000
220,000
438,450
30111001 RDSU - Sewer Cleaner #3405332
388,263
30161002 RDSU - Single Axle Dump with Plow/Wing #3406338
218,450
161,650
549,913
30208803 STRM - 3/4 Ton Truck #3912647
50,000
30161001 TRAF - 1 Ton Truck #3008446
60,000
30248809 TRAF - 1 Ton Truck with Crane #3014712
85,000
30181003 TRAF - 1/2 Ton Truck #3008442
50,000
60,000
35,000
85,000
35,000
30248802 TRAF - 1/2 Ton Truck #3014696
35,000
35,000
30228803 TRAF - 2 Ton Truck with Crane #3014712
80,000
80,000
30248805 TRAF - 3/4 Ton Truck #3014710
50,000
50,000
30201005 TRAF - Dump Truck with Crane #3010532
80,000
80,000
100,000
100,000
30238804 TRAF - Utility Truck #3014717
50,000
50,000
52228801 WAS - 1/2 Ton Truck #1012109
37,500
37,500
42,500
85,000
12191001 WAS - Van #1012110
42,500
42,500
52268401 WAS - Van #1016791
42,500
42,500
30258803 WAST - 1/2 Ton Truck #TBD (old #3105334)
35,000
30211001 TRAF - Truck - Van Body #3011546
12161001 WAS - Van #1008108
42,500
30171001 WAST - 1Ton Truck #3109473
30161003 WAST - Hook Lift Truck #3106376
55,000
125,000
TOWN OF WHITBY
345
35,000
55,000
150,000
275,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Town of Whitby Fleet Replacement
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Vehicle Fleet
30PM1018
Project Classification : Maintenance Projects
PROGRAM BUDGET
2016 C/F
Available
Expenditures
30158601 WAST - Rear Loader #3109469
2017
2018
2019
199,862
2020 to
2026
450,000
30198601 WAST - Rear Loader #3115728
225,000
30151005 WAST - Side Loader #3112606
290,000
10 Year
Workplan
649,862
225,000
580,000
870,000
30188602 WAST - Side Loader #3113671
290,000
290,000
580,000
30188603 WAST - Side Loader #3113672
290,000
290,000
580,000
30188601 WAST - Side Loader #3113673
290,000
290,000
30181005 WAST - Side Loader #3114719
290,000
290,000
580,000
30198602 WAST - Side Loader (# TBA, was #3110526)
290,000
290,000
580,000
30198603 WAST - Side Loader (# TBA,was #3109503)
290,000
290,000
580,000
30171005 WAST - Two Stream Side Loader #3112607
290,000
30171007 WAST - Two Stream Side Loader #3114718
290,000
290,000
580,000
290,000
580,000
30218601 WAST - Two Stream Side Loader #TBD (old
580,000
580,000
30218602 WAST - Two Stream Side Loader #TBD (old
580,000
580,000
30218603 WAST - Two Stream Side Loader #TBD (old
580,000
580,000
290,000
580,000
30208601 WAST - Two Stream Side Loader (# TBA,was
580,000
580,000
30228401 WSAC - Van (# 1116103)
100,000
100,000
30171006 WAST - Two Stream Side Loader (# TBA was
Expenditures Total
Financing
Maintenance Reserves
Program Reserves
Financing Total
290,000
1,299,522
2,828,150
2,202,000
1,820,000
14,976,000
23,125,672
1,299,385
2,781,150
2,155,000
1,820,000
14,794,000
22,849,535
137
47,000
47,000
1,299,522
2,828,150
2,202,000
TOWN OF WHITBY
346
1,820,000
182,000
276,137
14,976,000
23,125,672
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parking Enforcement New Staff Vehicles and Equipment
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Vehicle Fleet
35PG0901
Project Classification : Growth Projects
PROGRAM DETAILS
Parking Enforcement vehicles involve vehicles used to transport parking enforcement officers to and
from various locations throughout the Town and through the Town's municipal parking lots. These
vehicles are being recommended along with staff positions in order to prepare for the forecast
population growth of the Town.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
35181802 Parking Ballistic Vest (Additional)
2017
1,000
35190901 Parking SUV Hybrid & Equipment
35228401 Parking SUV Hybrid & Equipment
Expenditures Total
1,000
2018
2019
2020 to
2026
10 Year
Workplan
2,000
3,000
47,000
47,000
47,000
47,000
96,000
97,000
Financing
Development Charges
900
900
1,800
Program Reserves
100
95,100
95,200
1,000
96,000
97,000
Financing Total
TOWN OF WHITBY
347
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Legal and By-Law Services - New Staff Vehicles and
Project ID :
Department :
Legal Services
Parent ID :
Asset Category :
Vehicle Fleet
53PG0902
Project Classification : Growth Projects
PROGRAM DETAILS
The Legal and By-Law Services Department includes Legal, By-Law Enforcement and Whitby Animal
Services.
To as the Town's population grows, additional staffing needs are anticipated. As a result additional
vehicles and equipment needs are anticipated for By-Law and Animal Services in the 10 year forecast.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
53181802 BYLW - New Staff Ballistic Vests
2017
2018
2019
2020 to
2026
10 Year
Workplan
2,000
2,000
35140901 BYLW - New Staff Vehicle and Equipment
37,500
37,500
35180901 BYLW - New Staff Vehicle and Equipment
37,500
37,500
53248401 BYLW - New Staff Vehicle with Equipment
37,500
37,500
12170901 WAS - New Staff Van with Equipment
42,500
42,500
157,000
157,000
Financing
Growth Reserve Funds
83,200
83,200
Development Charges
73,800
73,800
157,000
157,000
Expenditures Total
Financing Total
TOWN OF WHITBY
348
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Port Whitby Marina Equipment
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Equipment
74PM0502
Project Classification : Maintenance Projects
PROGRAM DETAILS
Marina Equipment refers to regularly used movable equipment at the Marina.
Specific projects involve trailers and tow vehicles which are used for moving various sized boats
throughout the Marina. The Y20 is specifically used for boats larger than 34 feet. These vehicles are
also used for garbage pickup, hall out & launch, and all general utility tasks required by staff members.
PROGRAM BUDGET
Expenditures
74150501 PWM - CMF Sailboat Trailer
2016 C/F
Available
2017
40,000
15,000
2018
2019
2020 to
2026
55,000
74241801 PWM - Work Boat
20,000
74170501 PWM - Y20 Trailer
60,000
74171801 Small Equipment Replacement
Financing
Program Reserves
Financing Total
20,000
60,000
7,000
7,000
Expenditures Total
10 Year
Workplan
40,000
22,000
60,000
20,000
142,000
40,000
22,000
60,000
20,000
142,000
40,000
22,000
60,000
20,000
142,000
TOWN OF WHITBY
349
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Arena / Pool / Recreation Equipment
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Equipment
75PM0501
Project Classification : Maintenance Projects
PROGRAM DETAILS
The projects listed below represent the life cycle replacement needs for the equipment used to
maintain or operate the various services offered by the department .
PROGRAM BUDGET
Expenditures
72151701 CRC - Equipment
2016 C/F
Available
2017
47,091
30,300
2018
2019
30,300
30,300
2020 to
2026
10 Year
Workplan
151,500
289,491
15
30,000
30,015
71161701 IPSC - Hockey & Lacrosse Nets
1,354
7,500
8,854
71170510 IPSC - Zamboni Ice Resurfacer
100,000
100,000
200,000
71180509 IPSC - Zamboni Ice Resurfacer
100,000
100,000
200,000
71190502 IPSC - Zamboni Ice Resurfacer
100,000
100,000
200,000
71
10,000
10,071
25,000
25,000
71160509 IPSC - 3 Ice Edgers
71150714 MCK - Hockey/Lacrosse Nets and Frames
71170512 MCK - Ice Edger
5,000
5,000
71120716 MCK - Ride on Floor Scrubber
71161401 MCK - Zamboni Ice Resurfacer
100,000
100,000
200,000
71170511 MCK - Zamboni Ice Resurfacer
100,000
100,000
200,000
5,000
25,000
45,000
72151702 REC - Program Equipment
5,000
5,000
73180501 WSAC - Program Equipment
5,000
20,000
Expenditures Total
20,000
553,531
40,300
55,300
35,300
749,000
1,433,431
Financing
Maintenance Reserves
279,106
40,300
55,300
35,300
749,000
1,159,006
Program Reserves
274,425
40,300
55,300
35,300
749,000
1,433,431
Financing Total
553,531
TOWN OF WHITBY
350
274,425
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Library Collection Expansion
Project ID :
Department :
Whitby Public Library
Parent ID :
Asset Category :
Equipment
90130401
Project Classification : Growth Projects
PROGRAM DETAILS
This project will allow for expansion of the Library Collection Materials to accommodate increased
demand in service due to growth, This project was included in the Development Charges Background
Study and will assist the Library in maintaining existing levels of service as the Town population grows.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
2017
2018
110,000
2019
145,000
2020 to
2026
2,120,000
10 Year
Workplan
2,375,000
Financing
Growth Reserve Funds
11,000
14,500
212,000
237,500
Development Charges
99,000
130,500
1,908,000
2,137,500
110,000
145,000
2,120,000
2,375,000
Financing Total
TOWN OF WHITBY
351
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Library Collection Material Replacement
Project ID :
Department :
Whitby Public Library
Parent ID :
Asset Category :
Equipment
90141801
Project Classification : Maintenance Projects
PROGRAM DETAILS
This funding is required to maintain existing service levels as circulation continues to increase and the
collection items reach the end of their life cycle.
Collection items include print materials, audiovisual materials, including alternate formats for those with
print disabilities, and e-resources such as research databases and e-books. The collection is renewed
on a regular basis with new materials to replace older items that are worn out, outdated, or no longer
relevant to the community.
PROGRAM BUDGET
Expenditures
Financing
Maintenance Reserves
Financing Total
2020 to
2026
10 Year
Workplan
2016 C/F
Available
2017
350
688,800
688,800
688,800
4,821,600
6,888,350
350
688,800
688,800
688,800
4,821,600
6,888,350
350
688,800
688,800
688,800
4,821,600
6,888,350
TOWN OF WHITBY
352
2018
2019
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Library Technology - Upgrades and Replacements
Project ID :
Department :
Whitby Public Library
Parent ID :
Asset Category :
Management Information Systems
90PM0501
Project Classification : Maintenance Projects
PROGRAM DETAILS
The public library is an important destination for Whitby residents - creating a sense of community as
people gather to connect, read, study, laugh, learn, converse and create.
Library Technology services include catalogue systems to assist patrons, e-mail & phone messaging
systems, circulation & staff searching, processing reports, maintaining a pull list to satisfy holds, selfcheckout machines (available at all 3 locations), public internet access, public and staff Wi-Fi network,
online databases, research stations, and an independent network & security appliance.
PROGRAM BUDGET
2016 C/F
Available
2017
90184606 Computing Devices - Rossland
90184601 Domain Controller
20,000
20,000
40,000
20,500
46,500
67,000
134,000
4,000
5,500
9,500
19,000
10,200
20,400
10,200
90160501 Horizon & Horizon Info Portal Servers
90164601 Library Security Appliance Upgrade
4,326
12,500
898
90184602 Mail Server
5,100
90204501 Network Switches License
90190501 Network Switches Replacement
14,400
90170501 OPAC Public Catalogue
19,400
90174602 Print/Scan Devices
900
8,000
90200501 Security Gates/Controller - Brooklin Branch
90160503 Telephone Messaging Server (ARNIE) Upgrade
977
90174601 Telephone System Server Upgrade
10 Year
Workplan
2019
Expenditures
90194603 Computing Devices - Brooklin
90184605 Computing Devices - Central
2020 to
2026
2018
8,200
90160502 WebReporter Upgrade
90194501 Wi-Fi Access Points License (5 year)
54,000
58,326
25,000
38,398
5,100
10,200
6,300
6,300
24,700
39,100
19,400
38,800
60,500
69,400
20,000
20,000
12,600
13,577
8,200
16,400
13,800
13,800
7,100
7,100
14,200
90194604 Wi-Fi Access Points
43,200
43,200
Expenditures Total
6,201
27,400
62,400
92,500
406,600
595,101
6,201
27,400
62,400
92,500
406,600
595,101
Financing Total
6,201
27,400
62,400
92,500
406,600
595,101
Financing
Maintenance Reserves
TOWN OF WHITBY
353
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354
Studies and Initiatives
2017 Budget
Asset Overview
Includes
Corporate Studies
Roads Related Studies
Transportation Related
Studies
Economic Development
Initiatives
Downtown Improvement
This section of the budget includes the various studies
the Town needs to undertake in order to effectively plan
for the future and maintain existing assets.
This includes Planning Studies, such as Official Plan
Review, Public Works (Engineering) Studies and Parks
and Recreation Studies and initiatives of the Economic
Development Division.
All growth related studies are included in the
Development Charge Background Study and the Capital
Budget Forecast. Unless exempted in the Development
Charge Act, these projects would be partially financed by
development charges, with the remainder coming from
various Program reserves or tax based financing.
This section also includes the various capital related
projects as a result of the initiatives that the Town of
Whitby supports such as corporate sustainability, asset
management and balanced growth and development.
Most initiatives are financed with one-time funds or
existing program reserves.
355
Studies and Initiatives | Overview and Analysis
2017 Project Highlights
Lakeshore Integrated
Transportation Study
Comprehensive Zoning
By-Law
To define multi-model
requirements along the
Lakeshore to support
strategic growth,
intensification, recreation
and infrastructure initiatives.
The plan will include all
modes of transportation and
be undertaken in
consultation and coordination with other
transportation jurisdictions
(Region, MTO, CN, Via,
Metrolinx)
The review and update of
Whitby’s zoning by-laws to
bring them into conformity with
Whitby’s Official Plan, as per
the direction of the Province.
The anticipated outcome of
the review is to update the bylaws in the form of one
comprehensive zoning by-law
that addresses changing land
uses and provided use and
zone provisions that are
consistent across the
municipality. This is a multiyear task.
Budget: $225 thousand
Funding Source: Growth
Reserve Fund (GRF) and
Development Charges)
Budget: $1.53 million
Funding Source: Growth
Reserve Fund (GRF) and
Development Charges
356
Community
Sustainability and
Energy Plan
Community level plan to
focus on issues related to
climate change adaptation,
climate change mitigation
and energy.
Budget: $300
thousand
Funding Source: Growth
Reserve Fund (GRF) and
Development Charges
Studies and Initiatives | Overview and Analysis
2017 Capital Budget
Project Classification / Financing Source
Maintenance Projects
Program Reserves
Growth Projects
Town Portion of Growth Costs (GRF)
Development Charges
Program Reserves
Other Approved Projects
Program Reserves
One-Time Reserves (LTFR)
Total
2017
Budget
$
$
118
118
$
$
$
$
1,513
2,543
111
4,167
$
$
$
$
75
40
115
4,400
All numbers are rounded to the nearest thousand and may not add due to rounding.
357
2017 Capital Budget and Forecast
Asset Category - Studies and Initiatives
( $ in 000's )
Note: Numbers may not add due to rounding
Type*
2017
2018
2019
2020 - 2026
Total
13PG2301
Corporate - Growth Related Studies
G
$890
$375
$515
$2,660
$4,440
80PA2401
Downtown Facade Grant Program
O
$75
$75
$75
$450
$675
80PM2401
Downtown Improvement Projects
M
$148
$214
$314
$853
$1,529
80PG7501
Downtown Related Studies
G
$925
$330
$200
$0
$1,455
75PA8001
Economic Development Initiatives
O
$10
$0
$0
$0
$10
81PG2301
Official Plan and Related Studies
G
$1,530
$450
$500
$5,010
$7,490
75PG2301
Parks, Parks Maintenance & Recreation Studies G
$132
$220
$150
$480
$982
40PG2303
Roads, Roads Related and Storm Water Studies G
$440
$525
$230
$1,660
$2,855
40PG7701
Transportation Master Plan and Related Studies G
$250
$225
$375
$675
$1,525
$4,400
$2,414
$2,359
$11,788
$20,960
* Project Classification: M = Maintenace Project; G = Growth Project; O = Other Project
358
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Corporate - Growth Related Studies
Project ID :
Department :
Corporate Services
Parent ID :
Asset Category :
Studies
13PG2301
Project Classification : Growth Projects
PROGRAM DETAILS
Corporate Growth Related Studies will be undertaken to examine the additional costs and revenues
associated with future development. The studies will also examine possible options relating to
development charges, and the preferred strategy given the future goals of the Town. These studies will
aid in determining appropriate by-laws which will, through incentive structure, determine the amount
and type of development which occurs in the Town.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
84178001 Community Sustainability and Energy Plan
2017
2018
50,000
50,000
13132301 Cost of Development Model/Study
75,000
150,000
250,000
300,000
400,000
110,000
110,000
100,000
13207501 DC Background Study and Long Range Financial
13207502 DC Study Prep - Facility Replacement Cost Analysis
50,000
90197501 DC Study Prep - Library Archives Replacement Cost
40,000
70202301 Economic Development Strategy Update
84178002 Feasibility Study - District Energy
500,000
500,000
50,000
100,000
150,000
150,000
40,000
75,000
75,000
30207501 Feasibility Study - Public Works Satellite Location
100,000
100,000
20247501 Fire Master Plan
13177502 Future Prov / Fed Mandated Asset Management
150,000
10177501 Information Technology Master Plan
150,000
150,000
75,000
90187501 Library Strategic Plan
25,000
125,000
125,000
900,000
1,350,000
250,000
325,000
25,000
50,000
100,000
400,000
34,736
34,736
51167501 Records Management Program - Expansion
100,000
75168001 Tourism Strategy
100,000
100,000
30,000
30,000
81152301 Town Accessible Signage Standards (Interior &
130,000
130,000
11132301 Ward Boundary Review
50197501 Whitby Strategic Plan & Goals Update
Expenditures Total
10 Year
Workplan
300,000
75,000
13177501 Corporate Public Engagement Strategy and Tools
13167501 PS 3260 Liability for Contaminated Sites Analysis
2020 to
2026
300,000
84198001 Corporate Energy and Emissions Management Plan
83167501 DAAP Review
2019
60,000
60,000
50,000
50,000
100,000
4,704,736
264,736
890,000
375,000
515,000
2,660,000
Financing
Growth Reserve Funds
34,736
694,348
231,203
373,145
1,559,196
2,892,628
Development Charges
58,500
195,652
143,797
141,855
800,804
1,340,608
TOWN OF WHITBY
359
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Corporate - Growth Related Studies
Project ID :
Department :
Corporate Services
Parent ID :
Asset Category :
Studies
13PG2301
Project Classification : Growth Projects
PROGRAM BUDGET
2016 C/F
Available
Financing
Program Reserves
2017
2018
2019
171,500
Financing Total
264,736
TOWN OF WHITBY
360
890,000
375,000
515,000
2020 to
2026
10 Year
Workplan
300,000
471,500
2,660,000
4,704,736
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Roads, Roads Related and Storm Water Studies
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Studies
40PG2303
Project Classification : Growth Projects
PROGRAM DETAILS
These transportation related studies, not specifically related to an individual road project, which in
general are triggered by future growth and/or are required to facilitate future growth.
The Fleet Maintenance Operational Study will evaluate functions, policies, procedures, and work
elements so as to identify gaps and opportunities and identify recommendations for improvements.
The Lynde Creek Water Resources Management Strategy was last completed in 1994 to assist the
Town of Whitby in evaluating development proposals. The water related issues include surface water
quantity and quality, ground water, and aquatic communities were studied and a baseline information
was provided to assist in the development approval process. Since then varies alterations had
occurred within the Lynde Creek watershed. An update is required to provide guidance to both the
Central Lake Ontario Conservation Authority and the Town in the continued management of Lynde
Creek in terms of flood controls, erosion controls, quality controls, resource protection and
development planning.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40172301 Arterial Streetlighting Assessment Study
2017
2018
2019
2020 to
2026
50,000
50,000
30187702 Emerging Technology Study Roads
10,000
30197702 Fleet Strategic Master Plan
10,000
100,000
100,000
40162302 Lynde Creek Study Update
40112302 Municipal Engineering Growth Studies/Design
100,000
50,000
42,147
100,000
100,000
100,000
40257701 Pringle Creek Master Drainage Plan Update
40187701 SWM Quality and Erosion Control Enhancement
40187702 SWM Utility Study
30187701 Salt Management Plan
40167703 Slope Stability Report / Analysis Requirement
40167702 Storm Sewer Capacity Improvements Study
100,000
250,000
700,000
1,042,147
100,000
100,000
80,000
80,000
200,000
200,000
35,000
35,000
20,000
20,000
75,000
30202301 Stormwater Management Facility Needs Study
95,000
20,000
50,000
30197701 Streetlight Strategy Study
60,000
110,000
30,000
40122304 Traffic & Transportation Study
Expenditures Total
10 Year
Workplan
30,000
96,309
100,000
100,000
100,000
700,000
1,096,309
363,456
440,000
525,000
230,000
1,660,000
3,218,456
Financing
Growth Reserve Funds
60,000
56,000
64,000
20,475
52,000
252,475
Development Charges
303,456
384,000
461,000
209,525
1,608,000
2,965,981
363,456
440,000
525,000
230,000
1,660,000
3,218,456
Financing Total
TOWN OF WHITBY
361
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Transportation Master Plan and Related Studies
Project ID :
Department :
Public Works
Parent ID :
Asset Category :
Studies
40PG7701
Project Classification : Growth Projects
PROGRAM DETAILS
In 2010, the Town of Whitby completed a Transportation Master Plan (TMP). Along with identifying a
transportation system to service 2031 and beyond, the TMP also identified numerous detailed studies
to be undertaken.
Lakeshore Integrated Transportation Study - Traffic patterns will continue to evolve as growth and
intensification continues across and south of Highway 401 occurs. A Lakeshore Integrated
Transportation Study will define interim and longer term multi-modal requirements and funding needs
to/from and along the Lakeshore and to support the other area strategic growth, recreation and
infrastructure initiatives. The integrated plan will include all modes of transportation and user abilities
and be undertaken in consultation and coordination with other transportation jurisdictions including the
Region, MTO, CN, Via, and Metrolinx. Specific areas will also include people mover systems and
pedestrian mobility/crossing needs of existing and future barriers such as Highway 401 and Victoria
Street.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
40152304 Access Management Guidelines
2017
2018
2019
2020 to
2026
23,159
23,159
40157701 Active Transportation Plan
150,000
149,913
40152303 Active Transportation Policy
50,000
50,000
5,000
5,000
40122302 Lakeshore Integrated Transportation Study
40147701 Right of Way Requirements/Complete Streets
398
225,398
225,000
14,098
14,098
40172302 Traffic Operations Study
100,000
40152302 Trans Demand Mgmt Strategy Implementation Plan
50,000
40177701 Transit Oriented Development Policy
25,000
40142302 Transportation Master Plan Study Update
40202301 Zones and Corridor Studies / Designs
Expenditures Total
299,913
10,563
10,563
40162303 Alternative People Mover Systems Study
40167701 Goods Movement Strategy
10 Year
Workplan
25,000
25,000
228,131
250,000
225,000
100,000
50,000
100,000
350,000
350,000
700,000
25,000
125,000
200,000
375,000
675,000
1,753,131
25,000
Financing
Growth Reserve Funds
52,575
50,000
45,000
5,000
65,000
217,575
Development Charges
175,557
200,000
180,000
370,000
610,000
1,535,557
228,132
250,000
225,000
375,000
675,000
1,753,132
Financing Total
TOWN OF WHITBY
362
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Economic Development Initiatives
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Studies
75PA8001
Project Classification : Other Projects
PROGRAM DETAILS
Community and Marketing Services Report CMS 14-17 regarding the Whitby Economic Development
China Investment Attraction and Trade Strategy was approved by Council on February 21, 2017. The
China Investment Attraction and Trade Strategy is to be maintained with changes to the Strategy to
exclude participating in outbound missions, only with Council approval if an investment opportunity
arises. Therefore, the budget was revised to be $10,000.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
75149001 Ec Dev - China Investment Attraction & Trade
Expenditures Total
Financing
One-Time Reserve
Financing Total
TOWN OF WHITBY
363
2017
2018
2019
2020 to
2026
10 Year
Workplan
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Parks, Parks Maintenance & Recreation Studies
Project ID :
Department :
Community and Marketing Services
Parent ID :
Asset Category :
Studies
75PG2301
Project Classification : Growth Projects
PROGRAM DETAILS
Parks & Recreation Studies are strategic studies identified in the Culture, Parks, Recreation & Open
Space Master Plan. The studies examine the optimal ways in which the Town can provide recreation,
parks, opens space and cultural services to serve existing and future residents based on expected
development and emerging trends. These studies will also aim to identify the needs of the various
facilities, and if current infrastructure will be sufficient to meet future demand.
Examples of notable studies undertaken include the Cycling & Leisure Trails Master Plan, and the
Waterfront Master plan. Potential upcoming studies include the Sports Facility Strategy (underway),
and the Culture Plan.
PROGRAM BUDGET
2016 C/F
Available
2017
Expenditures
72080101 Brooklin Memorial Park Master Plan
2018
2019
2020 to
2026
90,000
90,000
70152302 CPROS Update
250,000
70132302 Cullen Master Plan
12,000
70142301 Cultural Plan
50,000
75207901 Fees Study
62,000
50,000
50,000
80,000
71217901 LVMA - Repurpose Study and Design
70142302 Parks Asset Management Study
100,000
66,810
66,810
20,000
10,000
10,000
71062301 Preliminary Site As/Charles St
70152301 Urban Forestry Analysis and Strategy
150,000
150,000
10,000
10,000
80,000
80,000
30207701 Woodlot Management Plan
Expenditures Total
20,000
30,000
30,000
70177901 Parks and Open Space Master Plan
100,000
80,000
100,000
30167701 Parks Forestry Management Study
70132303 Parks Trails Wayfinding Signage Design
250,000
110,000
110,000
30187703 Invasive Species Management Strategy
10 Year
Workplan
176,810
132,000
220,000
150,000
480,000
1,158,810
Financing
Growth Reserve Funds
119,740
116,160
131,953
97,812
232,231
697,896
Development Charges
57,069
15,840
88,047
52,188
247,769
460,913
176,809
132,000
220,000
150,000
480,000
1,158,809
Financing Total
TOWN OF WHITBY
364
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Downtown Facade Grant Program
Project ID :
Department :
Planning
Parent ID :
Asset Category :
Downtown Improvement
80PA2401
Project Classification : Other Projects
PROGRAM DETAILS
The Downtown Façade Improvement Program receives an annual contribution from the operating
budget. The program allows business owners in the downtown areas to receive funding for exterior
improvements to their storefront. The grant has a maximum value of $5,000 and can only be approved
for up to 50% of the total costs of the exterior improvements. The improvement program can also be
used for design work and architectural fees, for 50% of the total cost of fees, up to a maximum of
$1500. In addition, once grant money has been received, the owner cannot reapply for the grant for a
minimum period of 5 years.
The program was created as an incentive program in an effort to help revitalize the downtown areas,
and attract future businesses and consumers. The program fund has been fully allocated in 2016. The
program has attracted 10-15 applicants per year.
PROGRAM BUDGET
Expenditures
80122401 Downtown Facade Improvement Program
Expenditures Total
Financing
Program Reserves
Financing Total
2016 C/F
Available
2017
45,613
45,613
2020 to
2026
10 Year
Workplan
2018
2019
75,000
75,000
75,000
450,000
720,613
75,000
75,000
75,000
450,000
720,613
45,613
75,000
75,000
75,000
450,000
720,613
45,613
75,000
75,000
75,000
450,000
720,613
TOWN OF WHITBY
365
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Downtown Related Studies
Project ID :
Department :
Planning
Parent ID :
Asset Category :
Studies
80PG7501
Project Classification : Growth Projects
PROGRAM DETAILS
Studies / projects to develop tools, actions for downtown revitalization, updating the Community
Improvement Plan policies, Secondary Plans, Zoning, developing Urban Design Guidelines, and
addressing parking.
Departments involved: Planning and Development; Public Works.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
80178001 Brooklin HCD Plan and Guildelines Update
81177803 Community Improvement Plan - Downtown Whitby
40132304 Downtown Corridor Study
2017
2018
2019
25,000
25,000
100,000
109,065
109,065
200,000
81187802 Downtown Urban Design - Dundas/Thickson
80,000
80188001 Downtown Whitby Four Corners HCD Plan and
81167801 Downtown Whitby Secondary Plan Update
80,000
50,000
50,000
50,000
50,000
500,000
500,000
40132301 Parking Lot Master Plan - Downtowns
150,000
81177804 Zoning Study - Downtown Whitby
300,000
81187801 Zoning Study - Dundas / Thickson
150,000
300,000
200,000
Expenditures Total
200,000
300,000
300,000
80168001 Downtown Whitby Perry's Plan HCD Plan and
10 Year
Workplan
100,000
81162301 Downtown Urban Design - Brooklin
81177802 Downtown Urban Design - Whitby
2020 to
2026
200,000
609,065
925,000
330,000
Financing
Growth Reserve Funds
77,552
168,000
118,000
20,000
383,552
Development Charges
503,961
645,750
184,500
180,000
1,514,211
111,250
27,500
925,000
330,000
Program Reserves
One-Time Reserve
200,000
138,750
27,552
27,552
Financing Total
609,065
TOWN OF WHITBY
366
2,064,065
200,000
2,064,065
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Downtown Improvement Projects
Project ID :
Department :
Planning
Parent ID :
Asset Category :
Downtown Improvement
80PM2401
Project Classification : Maintenance Projects
PROGRAM DETAILS
Allocation of Downtown Improvement Reserve to specific downtown capital projects. In 2017, this
includes banners; banner installation and maintenance; street furniture and fixtures; various action
items in the Downtown Whitby Action Plan. In addition, the reserve is also partially funding downtown
sidewalk improvement work on downtown boulevard replacements.
PROGRAM BUDGET
2016 C/F
Available
Expenditures
80151201 Banner Installation and Maintenance
32,000
80151102 Banners and Decorative Arms (Downtowns)
20,011
80161105 Celebration Square - E20 Outside Furniture
10,507
80171202 Celebration Square Placemaking Pilot Projects
80161201 Celebration Square Placemaking Plan
80161203 Downtown Banners Brooklin (Replacement &
2017
19,980
2018
2019
32,000
32,000
192,000
25,507
22,000
22,000
4,000
23,980
2,186
80181101 Downtown Banners Whitby Replacement
16,500
33,000
33,000
49,500
250,000
500,000
1,000,000
16,500
250,000
25,000
10,000
10,000
80181201 Downtown Whitby Streetscape Design
80151202 Gateway Feature - Design
10,000
25,000
10,000
60,000
100,000
22,000
30,000
30,000
80151103 Heritage Style Sign (Grass Park)
10,000
80151101 Heritage Sytle Sign Posts and Street Name Blades
40,706
80161205 Public Art in Community Strategy
25,000
80171203 Sidewalk Parkette Pilot
10,000
40,706
25,000
50,000
15,000
15,000
80161202 Welcome to Whitby Mats
Expenditures Total
Financing
Program Reserves
460
5,000
5,000
5,000
35,000
50,460
410,850
148,000
213,500
313,500
853,000
1,938,850
410,851
118,000
213,500
313,500
853,000
1,908,851
213,500
313,500
853,000
1,938,851
One-Time Reserve
30,000
30,000
Financing Total
100,000
100,000
22,000
80171204 Heritage Register Review Strategy
49,500
15,000
15,000
80181202 Downtown Sign Guidelines Update
80161103 Downtown Street Furniture & Fixtures
288,000
20,011
2,186
80171201 Downtown Historical Plaques
10 Year
Workplan
15,000
80191101 Downtown Banners Brooklin Replacement
80161104 Downtown Gateway Features
2020 to
2026
410,851
TOWN OF WHITBY
367
148,000
Capital Program Detail Sheet
2017 - 2026 Capital Budget Forecast
Project Name :
Official Plan and Related Studies
Project ID :
Department :
Planning
Parent ID :
Asset Category :
Studies
81PG2301
Project Classification : Growth Projects
PROGRAM DETAILS
The Official Plan and Related Studies include all studies required to maintain and update the Town's
major land use policy documents to ensure that they are responsive to current and emerging issues
and needs.
This project includes a group of studies that are underway or nearing completion such as the Official
Plan Update and Port Whitby Secondary Plan, as well as future projects such as Downtown Urban
Design studies, an update to the Downtown Whitby Secondary Plan and future Official Plan reviews.
Another large area of expenditure is the comprehensive Zoning By-Law Update. This is a study which
is looking to consolidate the Town’s three parent Zoning By-Laws into one comprehensive By-Law
which will implement the Updated Official Plan. Provincial legislation requires the Zoning By-law
conformity be completed within 3 years following approval of an updated Official Plan.
PROGRAM BUDGET
2016 C/F
Available
2017
2018
2019
Expenditures
81207801 Brooklin Deferred Growth Areas
2020 to
2026
200,000
81187803 Community Improvement Plan - Future Plans
300,000
81132301 Comprehensive Urban Design Guidelines
500,000
1,530,000
1,530,000
81227801 Future Growth Related Planning Studies
80092302 Intensification Strategy
200,000
300,000
500,000
80060308 Comprehensive Zoning By-Law
10 Year
Workplan
1,000,000
1,000,000
2,900,000
2,900,000
510,000
510,000
41,323
41,323
80192301 Official Plan (Major Review)
80142301 Official Plan (Minor Review)
80120301 Official Plan Update
205,933
205,933
81132302 Phase 2 - Port Whitby Secondary Plan
153,000
153,000
81167802 Zoning By-Law Update - Port Whitby
200,000
200,000
81257801 Zoning By-Law Update
81177801 Zoning Study - Brooklin Industrial
400,000
400,000
150,000
Expenditures Total
600,256
150,000
1,530,000
450,000
500,000
5,010,000
8,090,256
Financing
Growth Reserve Funds
177,431
428,400
207,000
140,000
1,366,800
2,319,631
Development Charges
346,830
1,101,600
243,000
360,000
3,643,200
5,694,630
1,530,000
450,000
500,000
5,010,000
8,090,256
One-Time Reserve
75,995
75,995
Financing Total
600,256
TOWN OF WHITBY
368
Budget Reader’s Guide
2017 Budget
Introduction
This Reader’s Guide provides an overview of the key sections and reports included in the
Town of Whitby’s Budget document. Each budget report type is explained by identifying the
information presented and how to read the report.
Budget Summary
This section provides an overview of the Town of Whitby’s Recommended Budget. The
overview identifies key pressures and considerations in preparing the recommended operating
and capital budget, including: inflationary, economic and external impacts; how the total budget
request was achieved; and how the tax rate is impacted. This narrative is then followed by a
series of charts summarizing each of the operating and capital budgets by their different
components.
Decision Items
This section includes items that are being brought forward for Council’s consideration and
determination as to whether to include in the final Council approved budget. Details are
provided on any recommended operating and capital budget items where Council approval has
not been previously received and include:
• any new positions,
• business cases that support changing the annual capital maintenance funding,
• any capital growth project not in the Council approved Development Charges
Background Study,
• any capital project that is not maintenance or growth in the current budget year.
Operating Budget Summary
Each major department or section includes the following eight reports:
1. Overview and Analysis: This twopage summary provides a general
description of the department,
including its divisions, general contact
information, and a brief financial
analysis of inflationary pressures and
notable budget impacts.
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Budget Reader’s Guide |
2. Staff Complement Report:
Reports the current number of
approved full-time and-part-time
positions and any proposed
positions requested in Decision
Items. Part-time positions are
shown in full time equivalents (FTE).
3. Operating Budget Summary for
the Department/Section by Division:
Reports the total net budget
adjustments and recommended
Decision Items by division.
The bar graph shows the total budget
change broken out by:
• Inflation
• Annualization of prior year
budget decisions
• Other changes (including
operating budget impacts from
Growth, Service Level changes,
Capital projects and One-time
Items)
• Decision Items
Each Division is analysed individually
and will be explained further in the
document. The Finance Division will be
used to illustrate the flow of
information.
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Budget Reader’s Guide |
4. Operating Budget Summary
for the Department by Revenue
and Expenditure: Reports the
total net budget adjustments and
recommended Decision Items by
Revenue and Expenditure
category. The bar graph shows
the change in revenues and
expenditures by:
• Inflation
• Annualization of prior year
budget decisions
• Other changes (including
impacts on the operating
budget from Growth,
Service Level
changes, Capital projects
and One-time Items)
• Decision Items
The blue bar shows the impact on
revenues and the yellow bar
shows the impact on
expenditures. Increases in both
revenues and expenditures are
shown as amounts greater than
zero. Decreases are shown as
being less than zero.
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Budget Reader’s Guide |
Financial Summary & Budget Change Analysis
5. Financial Summary for
Divisions: Each division within a
Department will show a financial
summary of the prior year’s projected
results in comparison to budget along
with the budget change making up
the total budget request. Note that
due to rounding, the reports printed
for individual Divisions may not agree
100% with the Operating Budget
Summary report.
In the example provided for the
Finance Division, total budget change
equals $91K while the budget
summary shows budget changes
totalling $92K.
The bottom half of the report provides
details of what programs, services
and activities are supported by the
budget request.
6. Budget Change Analysis for
Divisions: Provides explanation of the
change in budgeted revenues and
expenditures from the prior year by the
nature of what is causing the change
(for instance Inflation, Annualization,
Growth, Service Level, Capital, Onetime Items or Decision Items).
Council Requested Reports
Custom reports that have historically been requested by Council are included in the budget
document at the end of the applicable Department section. These reports provide additional
detail on specific areas of the Town’s budget.
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Budget Reader’s Guide |
Capital Budget
The capital budget is being presented by five major asset category groupings to support the
corporate philosophy of ensuring assets are reviewed and maintained from a corporate
perspective.
Capital Budget Summary
Corporate Summaries: Five
summaries have been included to show
how the Capital budget is allocated by:
• Asset Category
• Project Classification
• Financing Source
• Department and Project
Classification
• Department and Asset
Category
Capital Asset Budgets
Asset Category Overviews: This
introductory overview includes the types
of assets included in each section,
budgeted project highlights and sources
of funding.
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Budget Reader’s Guide |
Capital Budget and Forecast by
Asset: This report shows the total
Capital Budget and Forecast for each
asset category. (Note: Details regarding
projects can be found in the Capital
Program Detail Sheets which are
arranged by Project ID in numerical
order.)
Project ID
Capital Program Detail Sheets:
Arranged in numerical order the
Capital Program Detail Sheet
combines similar projects and
provides a description of the capital
work planned. The budget section at
the bottom shows a list of all individual
capital projects rolling up to the parent
project. In addition to the current year
budgetary request, the draft carryforward budget from uncompleted
capital projects along with a 9-year
forecast is shown. The draft carryforward budget is the remaining
budget at the time of printing which
precedes year end closing.
Glossary
A glossary of Operating and Capital Budget terms can be found in the very last tab of the
budget document.
Financial Account Categories
A detailed listing of the types of revenues and expenditures included in the Town’s Financial
Account Categories used in the operating budget reports follows the Glossary.
Dollar Amounts
Dollars shown in reports are in thousands ($ in 000’s), other than on the Operating Decision
Packages (under the Decisions tab) and the Capital Program Details Sheets (throughout the
Capital section).
374
Glossary
2017 Budget
Glossary of Operating Budget Terms
Annualization
The inclusion of prior year Council-approved decision items for
which the full-year impact was not incorporated in the prior year
budget. The most common item is the annualization of wages and
benefits for new positions approved to start at a date other than the
beginning of the prior budget year.
Balanced Operating
Budget
The Town’s approved operating budget must have revenues equal
to or greater than expenditures.
Budget
Adjustments
Adjustments to the prior year’s operating budget for: Inflation;
Annualization; and Other Changes (see Inflation & Other Changes
definition).
Budget Change
The difference between the budget request for the current year and
the prior year budget.
Budget Request
The budget requested reflects the prior year’s approved budget
including Budget Adjustments and Council Decision Items.
Consumer Price
Index (CPI)
A value calculated by Statistics Canada indicating changes in prices
paid for a “basket of goods and service” by a typical household. The
“basket” includes shelter, food, transportation, health and personal
care items, household operations and furnishings, clothing and other
expenditures.
Council Decision
Items (also referred
to as Operating
Decision Packages
or Requests)
Items captured in requests for Council’s consideration.
Department
A major organizational entity made up of one or more Divisions and
headed by a Commissioner.
Note the Operating Budget Document includes the following areas
of interest as departments: Taxation; Grants; Corporate Revenues
and Expenses; and Special Events.
•
all new positions
375
Glossary |
Division
An organizational entity within a Department made up of more than
one business unit and headed by a director or manager. For
example, the Recreation division, responsible for fitness, swimming
and youth programs, among many other programs, is within the
Community and Marketing Services Department.
Financial Impact
Threshold
The minimum level at which an operating budget decision item
request would be required to explain the financial impact on
revenues or expenditures. For the 2014 budget year, the threshold
was set at $10,000 by the CAO and Treasurer.
Full Time
Equivalent (FTE)
A full time position (35-40 hours per week) or a combination of parttime positions that provide the same number of working hours as a
full time position. For example, a part-time position that works 24
hours a week is equal to a 0.6 FTE (24 hours /40 hours).
Inflation
The estimated impact of reflecting the prior year’s operating budget
in current year dollars. For example costs are adjusted for known or
estimated cost increases such as negotiated wage increases or
contracted increases set out in multi-year purchase agreements.
Similarly revenues are adjusted for any Council approved
adjustment to fee or revenues based on existing
agreements/services.
Municipal Price
Index (MPI)
Represents the change in prices paid by the Town of Whitby for
human resources, utilities, fuel, supplies, and purchased services.
MPI and CPI are not directly comparable since the Town’s basket of
goods and services is different than those of a typical household.
Operating Budget
The Town’s annual plan of expenditures and revenues for providing
day-to-day municipal services such as fire protection, waste
collection, winter control, and recreation programs.
Other Changes
Adjustments to the prior year’s operating budget due to:
Growth
• the impact the Town’s growth has on providing
existing programs & services
Service
• any Council approved service level changes to
Level
existing services or programs
• staff proposed changes to services/programs
that result in a minimal or no tax impact or to
address legislated health and safety issues
376
Glossary |
Capital
•
•
One-time
items
•
•
•
the impact on the operating budget of capital
related decisions and adjustments to the capital
maintenance envelope
any operating impacts of capital budget projects
not identified when approved
the reversal of the prior year’s one-time revenue
or cost
current year’s planned facility or equipment
related one-time minor maintenance projects
other temporary revenues or costs
Part Time FTE
The PT FTEs shown in Staff Complement Reports are based on
2010 experience adjusted for any new positions/hours approved in
the 2011 and subsequent budgets. The calculation is based on full
time hours for position (either 35 or 40 hours per week).
Self-supported
programs
Programs not funded by tax revenues but solely by revenues or
recoveries resulting from their own operations (e.g. Marina, Parking,
Building and Plumbing)
Transfers To/From
Reserves
Payments from one administrative budget fund to another, which
result in the recording of a contribution from/to a fund other than the
operating fund.
Glossary of Capital Budget Terms
Acquired Assets
The purchase or construction of Capital Growth Projects. The
maintenance of these capital assets would then be included in the
capital maintenance envelope after the project is complete and they
have been accounted for in the Town’s audited Financial
Statements.
Asset Category
A grouping of similar asset types. The Town’s capital asset program
has been organized into six asset categories: Facilities and Parks;
Roads and Related Infrastructure; Alternate Transportation
Systems; Storm Water Management; Vehicles and Equipment; and
Studies, Initiatives and Reserve Transfers. Within each of these 6
categories there are further sub-categories of similar asset
groupings.
377
Glossary |
Assumed Assets
The additional assets that become Town owned assets as a result
of new subdivisions being assumed from Developers as per
subdivision agreements with the Town. The maintenance of these
capital assets would then be included in the capital maintenance
envelope once they have been accounted for in the Town’s audited
Financial Statements.
Capital Budget and
Forecast
The Town’s ten year forecasted work-plan for Capital budget items
and the proposed financing of the projects. The annual capital
budget is the first year of this multi-year capital forecast.
Capital Budget
Items
Projects with expenditures greater than $5,000 that either recur
irregularly (e.g. major studies, plans, reports) or result in the
acquisition, renovation, rehabilitation, preservation or construction of
a tangible capital asset that has a useful life of greater than one
year.
The Town categorizes each capital project as either a Capital
Maintenance Project, a Capital Growth Project or Other Capital
Project (see each definition).
Capital Growth
Projects
Capital projects for the purpose of acquiring new infrastructure to
provide an established level of service within the Town as a result of
growth and development. The projects also need to be outlined in
the Council approved Development Charge Background Study.
Capital
Maintenance
Projects
Capital projects for the purpose of either, preserving existing asset
infrastructure and preventing costly replacement in the future or the
lifecycle replacement of assets currently in use by the Town.
Carry Forward
Budget
The unspent capital budget dollars from prior years that will be used
for on-going Capital projects that were not able to be completed
prior to year end. Approval to carry forward budget is subject to
approval under the Capital Budget Monitoring Policy.
Construction Price
Index- Non
Residential (CPI)
A value calculated by Statistics Canada indicating changes in
contractors' selling prices of non-residential building construction
(i.e. commercial, industrial and institutional). This measure assists in
the interpretation of current economic conditions and is of particular
interest to government agencies undertaking economic analyses
and users concerned about the impact of price changes on capital
expenditures.
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Glossary |
Council Decision
Items (also referred
to as Capital
Decision Packages)
Items captured in requests for Council’s consideration including:
• comprehensive business cases in support of a change to the
funding of the annual Maintenance Envelope
• growth projects that are not outlined in the Council approved
Development Charge Background Study and/or have had
significant budget changes
• all projects that have been classified as “other capital” in the
current budget year
Financing Source
The Capital Program’s expenditures are paid for by sources of
financing. These include the Town’s Reserve and Reserve Funds*
and in some instances external sources of funding such as
contributions from developers as defined in subdivision agreements
or other municipalities or levels of government or private sources as
per partnership agreements. (*refer to definition of Reserve/Reserve
Funds for further information).
Maintenance
Envelope
The annual amount of tax based financing and Federal Gas Tax
funding dedicated by the Town to maintain and replace existing
assets.
Other Capital
Projects
Capital projects that are not included in the Capital Maintenance or
Growth definitions. They could include: Service Level Changes –
modification of existing Town assets as a result of changing needs
or demographics; Upgrade or Service Level Enhancement – the
increase over the current established level of service; and Strategic
Initiatives of Council.
Parent Project
The rollup of smaller Capital projects with similar characteristics to
an overseeing Capital project to maintain brevity within the budget
document.
Project
Classification
The classification of a Capital Project as Maintenance, Growth or
Other, for the purpose of identifying the type of the work being
proposed.
Reserves/Reserve
Funds
Reserve and reserve funds are monies set aside for specific
purposes. There are two general types, Obligatory (or Statutory)
reserve funds and Discretionary reserve/reserve funds.
Obligatory are those where the collection and use of the monies is
dictated by legislation or regulation, for example Development
379
Glossary |
Charges Reserve funds.
Whereas discretionary reserves/reserve funds are monies set aside
by Council for specific purposes and their funding sources and use
is determined solely by Council, for example Capital Maintenance
Reserve.
The Town organizes its reserve and reserve funds into six
categories:
Maintenance
Reserves/ Reserve
Funds
Includes the tax based maintenance envelope
funding from the operating budget directed to
the Maintenance Reserve (see policy F 040)
and the Federal Gas Tax Reserve Fund
Growth Reserve
Fund
A tax based Reserve Fund (see policy F 050)
that is utilized to fund the Town’s legislated
portion of all growth related projects as
outlined in the Development Charge
Background Study.
Development
Charge Reserve
Funds
A number of specific reserve funds that
finance the developer’s share of capital
growth projects as outlined in the
Development Charge Background Study.
Program
Reserves/Reserve
Funds
Includes program specific reserves and
reserve funds (e.g. Arena Reserve, Marina
Reserve, Parking Reserve, Downtown
Improvement Reserve. Donations for
Waterfront Benches, and the Election
Reserve) that have been allocated for a
specific purpose. These funds are utilized
when applicable for both the Operating and
Capital budgets. Contributions come from a
number of sources including: the tax base,
user fees, sale of assets, donations etc.
One-Time Reserve
Fund
A discretionary reserve fund (see Long Term
Financing Reserve Fund policy F 040),
established to fund one-time items in the
Operating and Capital budget in addition to inyear requests approved by Council. Annual
380
Glossary |
funding for this reserve is through the
Disposition of Operating Surplus Policy (F
010).
Stabilization
Reserves/Reserve
Funds
A group of contingency reserves to finance
unforeseen expenditures (see policy F 020),
including the Winter Control Contingency
Reserve (policy F 060), Insurance Reserve
Fund (policy F 160) and Tax Rate
Stabilization Reserve.
381
Financial Account Categories
2017 Budget
Financial Account Categories
The following is a detailed listing of the types of revenues and expenditures included in the
Town’s Financial Account Categories found in the operating budget reports.
Revenues
Taxation
•
•
•
Residential, farm, commercial and industrial taxes levied
Payments in Lieu for municipal, provincial or federal-owned
property, hydro, rail, and hospitals. Payment in Lieu is the
discretionary compensation a municipal government receives
from federal and provincial governments, as well as Crown
Corporations, to recognize the services received from municipal
governments and to pay its share of the costs to municipalities
where property is located. The payment is received to
compensate a municipal government for some or all of the tax
revenue that it loses because of the nature of the ownership or
use of a particular piece of real property. Usually it relates to the
foregone property tax revenue.)
Supplementary taxes levied as a result of a property: has now
become taxable; was not completely assessed at the time of
preparation of assessments rolls; and/or that has reached
completion or is now occupied.
Grants
•
Federal and Provincial grants received for specific government
initiatives or special programs (e.g., Federal Gas Tax, Human
Resource Development Canada, fitness or seniors’ programming
grants)
Program
Revenues, Fees
and Fines
•
Program revenues include funds received from day-to-day
operations
Memberships, Community and Marketing program user fees
including fitness, aquatic and senior activity course offerings,
public swimming/skating, adult hockey, day camps, youth and
preschool programs, birthday parties, vending and concession
sales, advertising and sponsorship revenues
Marina revenues from boat launches, haul outs, wash downs,
putting masts up/down as well as revenues from sale of gas, oil
and hydro
•
•
382
Financial Account Categories |
•
•
•
•
•
•
•
•
•
Miscellaneous
Revenues and
External
Recoveries
•
•
•
Other Revenues
•
•
•
Planning fees, subdivision and site plan inspections, legal
enquiries, street meter revenue, parking lot revenue
Mortgage company account fees, tax certificates, ownership
changes, new tax roll numbers
Animal adoptions/pound fees, commissioning user fees
Rental revenues include revenue generated through rental and
lease of Town-owned property and facilities (e.g., parking lot
lease; hall rental; catering commissions; ice, floor and pool
rental; Community Permit and Lighting fees; marina docking and
storage revenues)
Licences for businesses, lotteries, marriage, pets
Permits for burials; building, draining and plumbing; occupancy;
pool enclosures; signs; refreshment vehicles; and outdoor patios
Revenue from Provincial Offences, by-law fines, parking fines
and tax penalties
Donations and event sponsorships from various sources
Miscellaneous fees for Freedom of Information requests;
printing/photocopy fees; sale of building permit activity reports,
tender documents, and by-laws; preauthorized payment setup
and cancellation fees, miscellaneous administration fees
Internet services provided to Whitby Public Library, bag
tags/CFC stickers, special collection fees, senior’s committee of
Council fundraising and event revenue, vendor revenue from
special events, ATM fees, Marina yard services (e.g. travelift
service, cradle and trailer storage, blocking for winter storage)
and sale of miscellaneous merchandise and services
Labour and material cost recoveries from other municipalities,
the Provincial level of government or institutions for contracted
work performed (e.g. Fire department responses to accidents on
Highway 401, snow removal and other miscellaneous road work
on non-Town owned roads, Regional boulevard grass cutting,
contracted vehicle maintenance performed on non-Town owned
vehicles)
Realty tax recoveries on Town-owned properties
Interest income earned on investments
Income received from Whitby Hydro
Contribution from the Whitby Iroquois Soccer Club toward the
debt payment
383
Financial Account Categories |
Transfers from
Reserves and
Internal
Recoveries
•
•
•
Transfers from reserves include contributions to the operating
budget from Reserves and Reserve Funds to finance specific
initiatives (e.g. the Building Permit Revenue reserve fund offsets
some operating expenses)
Other internal transfers include transfers of funds within the
Town of Whitby departments to allocate revenues to the
appropriate departments as per policy, best practice or Council
direction (e.g. net advertising sponsorship revenues is attributed
to specific facilities/programs through this account)
Internal recoveries consist of internal labour and materials
utilized to complete capital projects
Expenditures
Salaries, Wages
and Benefits
•
Salaries, wages and benefits, statutory deductions and group
benefits
Building Related
Costs and
Utilities
•
Utilities such as natural gas heating, hydro, water/sewer,
telephone (land lines), and cable
Other Building Related expenses such as realty taxes, rent
expense, cleaning and maintenance supplies, building/grounds
repairs and maintenance and one time building repairs (minor
repairs not captured in the capital budget)
Vehicle and
Equipment
Maintenance
and Fuel
•
•
•
Purchased
Services and
Supplies
•
•
•
Vehicle and equipment parts, repairs and maintenance, licence
fees, one-time projects (minor equipment projects not captured
in the capital budget), external vehicle and equipment repair
charges
Gas and diesel expenses
Audit fees, legal fees, survey and appraisal fees, professional
and consulting fees (e.g., engineers, project consultants, etc.)
Contracted services for sale of animal licences, third party data
processing costs, municipal software annual maintenance,
waste diversion, waste collection for multi-residential units,
building/grounds and equipment maintenance (including
elevator, heating/air maintenance, alarm monitoring and
security, pest control), armoured courier, fire dispatch and radio
system, website maintenance, shredding
External equipment rental (e.g. snow plough/sander and salt
contracts)
384
Financial Account Categories |
Administrative
Costs
•
Program related operating supplies, purchase of supplies for
resale
•
Administrative expenses such as postage, photocopy costs,
printing costs, office supplies, books and subscriptions,
assessment service charges, research/designation costs, bank
service charges, fees for pay-ticket online payment system
Employee related costs such as mileage, seminars, conferences
and education, training materials and programs, professional
membership and association fees, union negotiation/arbitration,
recruitment, uniforms and clothing, employee assistance plan,
employee accommodation costs, and driver award program
Corporate training and health and safety initiatives
Communications and promotions costs such as internet, mobile
devices, automatic vehicle location costs, advertising, public
communications such as the Whitby Perspective, promotional
materials, fire prevention education, supplies for civic receptions
and events, honorariums
Insurance premiums and self-insured claim costs
Write-offs and rebates such as allowance for doubtful accounts,
taxes written off, new construction, vacant unit/building tax
rebates
Miscellaneous expenses including SOCAN fees, vandalism
costs
•
•
•
•
•
•
Grants
•
•
Transfers to
Reserves and
Internal Transfers
•
•
Town grant programs such as the Elderly Pensioners’ Tax
Grant, Low Income Disabled Tax Grant, Grants to Taxable
Charities
Municipal grants, Groveside Cemetery Board grant, Station
Gallery grant, Whitby Public Library Board grant
Transfers to reserves include contributions to the maintenance
and growth capital reserve fund to finance current and future
year capital projects, transfers of net operating surplus to
specific reserve funds as per policy, best practice or Council
direction (e.g. net revenues from parking and marina operations
are put aside to pay for capital maintenance projects, ice
surcharge revenue is placed in a reserve for arena
maintenance)
Internal transfers include transfers of funds within the Town of
Whitby departments to allocate net revenues to the appropriate
385
Financial Account Categories |
•
departments as per policy, best practice or Council direction
(e.g. net advertising sponsorship revenues is attributed to
specific facilities/programs through this account offsetting the
revenue from internal transfers recorded above)
Debt Charges reflect loan repayment costs (principal and
interest)
386
Policies
2017 Budget
Financial Planning Policies – Table of
Contents
Statement of Guiding Financial Planning Policies __________________________ 388
Related Processes _________________________________________________ 388
Long Term Planning Framework _______________________________________ 389
Operating Budget Process – Policy No. F140 ____________________________ 390
Capital Budget Development Process – Policy No. F 150 ____________________ 395
Capital Budget Monitoring Policy – Policy No. F170 ________________________ 399
Operating Budget Monitoring Policy – Policy No. F 180 _____________________ 404
Disposition of Operating Surplus – Policy No. F 010 ________________________ 407
Contingency Reserves – Policy No. F 020 _______________________________ 409
Insurance Reserve Fund – Policy No. F 160 ______________________________ 412
Long Term Finance Reserve Fund – Policy No. F 030 ______________________ 415
Maintenance Reserve – Policy No. F 040 ________________________________ 418
Growth Reserve Fund – Policy No. F 050 _______________________________ 421
Winter Control Reserve – Policy No. F 060 _______________________________ 424
Mayor’s Community Development Fund – Policy No. F 070 __________________ 427
Workplace Safety and Insurance Board Reserve – Policy No. F 240 ___________ 429
387
2017 Budget
Statement of Guiding Financial Planning Principles
These principles guide the development of financial planning policies to ensure the
policies will:
•
•
•
•
•
incorporate a long term perspective
establish linkages to broad organization goals
focus budget decisions on results and outcomes
involve and promote effective communication with stakeholders
promote government management to improve program efficiency and
effectiveness
Related Processes
The suite of financial planning policies guides the development of the Town’s
financial plan for the provision of services and capital assets. This financial plan is
the outcome of various other planning activities including:
1. Strategic Planning Process - establish broad goals that provide overall
direction and serve as a basis for decision making
2. Business Plans - develop specific policies, plans, programs and strategies to
define how we achieve the long term goals - Corporate Business Plan --->
Departmental Business Plans ---> Divisional/Section Business Plans --->
Individual goals & objectives
3. Financial Plan - develop and adopt a budget that moves toward achievement
of goals within the constraints of available resources
4. Reporting & Evaluation Process - program and financial performance should
be continually measured & evaluated, and adjustments made, to encourage
progress toward achieving goals.
388
2017 Budget
Long Term Planning Framework
Governance
Community Strategic Plan
Public Input, Feedback, Review
and Evaluation of new Information
Other Guiding Principles
Guiding Financial Principles
(Council priorities, social principles,
environmental sustainability, economic
development, revenue diversity etc.*)
(Long term perspective, linkage to organizational goals, focus on results and
outcomes, incentives for cost efficiency, and promoting communication with
stakeholders)
Corporate Strategic Plan
Other Policies to support
the implementation of the
strategic plans
Purchasing Policy
And
Investment Policy
Surplus Policy
Long Term Financial Plan
Hydro Policy*






Examples include:
Official Plan
Master Plans
Service Standards*
Municipal Benchmarks*
Sustainability Policy*
Revenue Diversity*
Reserve & Res Fund*
Non-Financial Plans,
Policies & Directives
Capital from Operating*
Vision, Mission and Goals & Objectives*
Debt Policy*
Review Strat. Plans and Policies
each Council Term*
Vision, Mission and Goals & Objectives
Financial Planning Policies
Implementation
Departmental
Business Plans*
(Goals & Obj.)
Departmental Business Planning
BUDGET PROCESS
Annual
Report
Performance
Measures
Multi Year
Financial Plan*
(Review of demographic changes, impact of growth,
community input, economic environment, legislative
changes, impact of prior and in-year decisions, etc.)
MONITORING, CONTROLS
& COMMUNICATION
389
Operating
Budget
Quarterly
Forecasts
Capital
Budget
Quarterly
Actuals*
Council
Reports
Town of Whitby Policy
Policy Title:
Operating Budget Process
Policy Number:
F 140
Reference:
Council Resolution #259-08 and #198-12
Date Originated:
September 30, 2008
Date Revised:
June 28, 2012
Review Date:
September 30, 2015
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The purpose of this document is to outline the elements of the operating budget process
for the Town. This document outlines the purpose, scope, form, roles and
responsibilities of the Operating Budget Process.
Purpose
The intended outcome of the Town’s operating budget process is:
To provide financial planning information and advice to decision makers
that facilitates informed decision making regarding financially sustainable
resource allocation while promoting stakeholder participation.
Scope
This policy applies to all municipal departments, committees, enterprises as well as
outside boards, commissions & agencies for which Council is required to approve
annual budget estimates or levies.
Index
1 Procedure
2 Responsibilities
2
3
390
1 Procedures
1.1
Budget Timing
The operating budget will be approved before the 1st day of March each
budget year. All component processes shall be completed at the appropriate
dates as set out in the annual budget calendar so that this date can be
accomplished consistent with the required integrity and accuracy.
1.2
Budget Form
The operating budget will be prepared annually and will serve as the resource
allocation process for operating costs and revenues that relate to ongoing
municipal services and programs. Budgets shall be prepared and approved
on the basis of distinct operating budget programs.
Staff will prepare the recommended budget in two components: budget
adjustments and decision items. These changes will be identified by the driver
of the change, including inflationary pressures, growth pressures, service
levels, impacts from the capital program and one time items.
1.3
Recommended Budget
The Recommended Budget reflects the prior year’s budget including Budget
Adjustments and Council Decision Items.
1.4
Budget Adjustments
The prior year’s budget will be adjusted for the following impacts:
•
•
•
•
•
•
•
•
•
1.5
The reversal of the prior year’s one-time revenues or costs.
The annualization of prior year Council approved decision items.
The estimated impact of inflation, economic conditions and any Council
approved adjustment to fees or revenues based on existing
agreements/services.
The impact the Town’s growth has on providing existing programs &
services and on funding growth related capital requirements.
Any Council approved service level changes to existing services or
programs.
Staff proposed changes to services/programs that result in a minimal or no
tax impact or legislated health and safety issues.
The impact of capital decisions and adjustments to the capital
maintenance envelope and any operating impacts of capital budget
projects not identified when approved.
Current year’s planned facility or equipment related one-time minor
maintenance projects.
Other temporary revenue or costs.
Decision Items
Policy Title:
Operating Budget Process
Policy Number: F 140
391
Page 2 of 5
The following items will be captured in requests for Council’s consideration:
•
•
•
1.6
All new positions.
Changes to existing programs or services and/or any new service
initiatives.
Any non-recurring items (except for one time minor facility or equipment
project).
Balanced Budget
The Town’s approved operating budget must have revenues equal to or
greater than expenditures.
1.7
Budget Committee
A Special Council Committee of the Whole to review and recommend the
budget to Council is defined as the Budget Committee for purposes of this
policy.
1.8
Budget Calendar
Each year a budget calendar will be developed. The budget calendar will
define the timeline for the budget including the major milestones for all parties
involved for Council approval.
1.9
Budget Development and Review
Staff will develop the recommended budget that allows the Town to achieve
defined goals within the established guidelines.
1.10
Staff Recommended Budget
Staff will submit the recommended budget to the Council at least one week
prior to the public presentation.
1.11
Public Presentations to Budget Committee
Staff will present the recommended budget to the Budget Committee prior to
Council approval. This will include a Council Budget Education Session, a
Budget Target meeting and opportunities for public input, as well as other
meetings as defined by Council.
1.12
Council Review & Approval
The Budget Committee will recommend the operating budget to Council for
their final review and approval.
2 Responsibilities
Policy Title:
Operating Budget Process
Policy Number: F 140
392
Page 3 of 5
2.1
Budgeting is a cooperative effort involving members from the community,
external boards, internal committees, elected officials and staff from across
the corporation. The following outlines key positions in the budget process,
the role they play and the activities they are responsible for.
2.2
Citizens
Citizen input received throughout the year at public meetings and from
surveys and other correspondence is not only invited but requested.
Individuals and groups are encouraged to share ideas and provide input
concerning community and budgetary programs. This can be accomplished
most efficiently by discussing issues and proposals with the manager of the
program affected. Citizens are invited to the budget education sessions and
are able to address the Budget Committee at the Public Budget Meetings.
2.3
Council
Council provides direction for preparation of the operating budgets through
adopted policies and ongoing input. Council is responsible for review and
adoption of the annual operating budget for all municipal departments and
boards for which Council is required to approve annual estimates.
Furthermore, Council must also approve large purchases and contracts
associated with budget implementation in accordance with purchasing
procedures and monitor budget performance on a periodic basis and approve
any significant changes from the approved budget.
2.4
Department Chairs & Mayor's Designates
Department Chairs and/or Mayor’s Designates to outside Boards also play a
key role in reviewing and understanding their department’s or board’s
business plan and budget. In this role they can often respond to other
Council members’ questions or ensure their department/board provides the
necessary information.
2.5
Budget Committee & Finance Chair
The Budget Committee is a Special Council in Committee of the Whole and is
chaired by the Finance Chair. The Budget Committee reviews and if
necessary revises the proposed budget. The Budget Committee must
recommend a proposed budget for adoption to Council. This committee’s
chair, the Finance Chair, liaises with the CAO, Treasurer and Finance staff
throughout the budget process.
2.6
Chief Administrative Officer (CAO)
The CAO is responsible for considering departmental requests and the input
of the Treasurer relating to the Town's fiscal condition in formulating a
comprehensive recommended budget for submission to the Budget
Committee and overseeing budget implementation throughout the fiscal year.
Policy Title:
Operating Budget Process
Policy Number: F 140
393
Page 4 of 5
2.7
Treasurer & Finance Staff
The Treasurer and the Finance Division are responsible for:
•
•
•
•
•
•
•
2.8
evaluating and reporting the Town's fiscal condition;
the development of the budget calendar, decision items’ financial impact
thresholds, guidelines and budgetary reports in conjunction with the CAO
and Department Heads;
providing and making recommendations for budget estimates pertaining to
all corporate revenue and expenditures including operating and capital
budget reserve provisions;
ensuring that all budget and financial forecast recommendations and
guidelines are prepared with due consideration to the long term financial
well-being of the Corporation;
developing budget tools and formats and providing budget orientation and
training related to budget preparation;
coordinating and reporting on budget performance on a periodic basis;
and,
reviewing all departmental submissions and making recommendations.
Department Heads & Heads of Outside Boards
Department Heads & Heads of Outside Boards are responsible for:
•
•
•
•
•
preparing annual departmental and board operating and capital budgets in
compliance with approved budget guidelines, instructions and policies as
provided by the Town;
ensuring the utmost cost effectiveness and efficiency of all budget
proposals submitted to Council;
reviewing operating and capital budgets with the Treasurer, CAO,
Department Chair and Council;
implementing the annual budgets as approved by Council and
accountability for achieving budget objectives; and,
managing budget performance, reporting significant budget variances and
obtaining necessary approval for budget transfers and changes.
This Policy is hereby approved by Council Resolution #259-08 and #198-12 on this 28th
day of June, 2012.
Policy Title:
Operating Budget Process
Policy Number: F 140
394
Page 5 of 5
Town of Whitby Policy
Policy Title:
Capital Budget Development Process
Policy Number:
F 150
Reference:
Council Resolution #259-08 and #198-12
Date Originated:
September 30, 2008
Date Revised:
June 28, 2012
Review Date:
September 30, 2015
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The purpose of this document is to outline the Capital Budget Development Process for
the Town of Whitby. This document outlines the purpose, scope, form, roles and
responsibilities of the Capital Budget Process.
Purpose
The intended outcome of the Town’s capital budget process is:
To provide financial planning information and advice to decision makers
that facilitates informed decision making regarding the provision and
lifecycle maintenance of capital assets and resulting financial resource
implications while promoting stakeholder participation.
Scope
This policy applies to all municipal departments, committees, enterprises as well as
outside boards, commissions & agencies for which Council is required to approve
annual budget estimates or levies.
Index
1 Definitions
2 Procedures
2
2
395
1
Definitions
1.1
Capital Budget Items - Capital budget items include expenditures greater
than $5,000, as defined by PSAB standards, that either recur irregularly (e.g.
major studies, plans, reports) or result in the acquisition, renovation,
rehabilitation, preservation or construction of a tangible capital asset that has
a useful life of greater than one year. Capital items with a value of less than
$5,000 shall be budgeted in the department’s operating budget unless it
qualifies as a pooled asset under PSAB 3150.
Note: Minor expenditure on repairs or maintenance should be included in the
departmental operating budget unless a major overhaul is planned which will
extend the useful life of the asset beyond its original useful life. As a result,
not all capital budget items will qualify for capitalization under PSAB 3150.
1.2
Capital Maintenance Projects are defined as capital projects for the purpose
of:
a) preserving existing asset infrastructure and preventing costly replacement
in the future; or
b) the lifecycle replacement of assets currently in use by the Town of Whitby.
1.3
Capital Growth Projects are defined as capital projects for the purpose of
acquiring new infrastructure to provide an established level of service within
the Town as a result of growth and development. The projects would also
need to be outlined in the Council approved Development Charge
Background Study.
1.4
Other Capital Projects – are defined as all capital projects that are not
included in the Maintenance or Growth definitions. They could include:
a) Service Level Changes – modification of existing Town assets as a result
of changing needs or demographics;
b) Upgrade or Service Level Enhancement – the increase over the current
established level of service; and
c) Strategic Initiatives of Council.
2 Procedures
2.1
Budget Timing
The capital budget will be approved before the 1st day of March each budget
year. All component processes shall be completed in accordance with the
dates set out in the annual budget calendar so that the budget can be
prepared and reviewed for integrity and accuracy.
2.2
Budget Form
Policy Title:
Capital Budget Development Process
Policy Number: F 150
396
Page 2 of 4
The capital budget will be prepared annually and will serve as the resource
allocation process for items of a capital nature. The annual capital budget will
be the first year of a multi-year capital program which encompasses the
projection of capital costs and related financing over a minimum 10-year
period.
Budgets shall be prepared and approved on the basis of maintenance capital
budget projects, growth capital budget projects, and other capital budget
projects (which encompasses everything that is not classified as a
maintenance or growth project).
Each capital project or program shall have a completed Project Details Sheet
that includes:
•
•
•
•
•
2.3
detailed project description / rationale / timing;
budgeted expenditures and sources of financing;
project classification (maintenance, growth or other);
future operating impacts (including additional transfers to reserves
required for replacement and projected lifecycle costs where applicable);
and
other information needed for asset management purposes.
Decision Packages
Decision packages will include 1) comprehensive business cases in support
of a change to the annual Maintenance Envelope; 2) all growth projects that
are not outlined in the Council approved Development Charge Background
Study and/or have had significant budget changes (i.e., cost increases in
excess of approved annual inflation and changes to the project scope) and 3)
all projects that have been classified as “other capital” in the current budget
year.
2.4
Balanced Budget
The Town’s capital budget will strive to be fully funded for the first five years
at a minimum, with the exception of development charge funded projects
which may be permitted to be in a short term deficit as long as the reserve
funds are forecasted to be fully funded within the life of the Council Approved
Development Charge Background Study.
2.5
Budget Calendar
Each year a budget calendar will be developed for Council approval. The
budget calendar will define the timeline for budget preparation and approval,
including the major milestones for all parties involved.
2.6
Budget Committee
Policy Title:
Capital Budget Development Process
Policy Number: F 150
397
Page 3 of 4
A Special Council Committee of the Whole to review and recommend the
budget to Council is defined as the Budget Committee for purposes of this
policy.
2.7
Budget Development & Review
Staff will develop the proposed budget and decision packages that allow the
Town to achieve defined goals within the Council approved guidelines.
2.8
Recommended Budget
Staff will submit the recommended budget to Council at least one week prior
to the public presentation.
2.9
Public Presentations to Budget Committee
Staff will present the business plans, decision packages and recommended
capital budget to the Budget Committee prior to Council approval.
2.10
Council Review & Approval
The Budget Committee must recommend a capital budget to Council for final
review and approval.
2.11
Responsibilities
Refer to the Responsibilities section of the Operating Budget Process,
Financial Policy Number 2-3-01.
This Policy is hereby approved by Council Resolution #259-08 and #198-12 on this 28th
day of June, 2012.
Policy Title:
Capital Budget Development Process
Policy Number: F 150
398
Page 4 of 4
Town of Whitby Policy
Policy Title:
Capital Budget Monitoring Policy
Policy Number:
F 170
Reference:
Council Resolution #259-12
Date Originated:
October 9, 2012
Date Revised:
Not applicable
Review Date:
September 30, 2015
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
All expenditures on capital projects beyond the approved capital budget (including
overruns on existing projects as well as new projects) shall be approved as defined in
this policy.
Approval must be obtained for any new projects before any expenditure is made or
committed.
Approval must be obtained for over-expenditures when it is identified for any ongoing
projects.
The over-expenditures shall first be funded through the identification by the Department
of savings in another approved capital project with the same project classification.
Where Department savings cannot be identified; Finance staff can recommend using
Corporate savings with the same project classification or can recommend the use of
one-time reserves.
Unspent capital dollars shall be returned to the budgeted funding source when the
project is complete.
Purpose
The purpose of this policy is to establish clear procedures related to responsibilities,
processes and accountability for the expenditure of funds or commitment of funds not
specifically included in the approved capital budget and for the expenditure of funds
from a reserve or reserve fund for items not identified in an approved budget.
399
The guiding principles behind this policy are to advance the following goals in budget
management:
•
•
Accountability and Transparency – to have clear and transparent
accountability for budget management.
Positive results overall – whenever possible, without reducing service, to
achieve positive financial results.
Scope
This policy applies only to the Town of Whitby and shall not be applied to its
committees, enterprises and outside boards, commissions & agencies for which Council
is required to approve annual budget estimates or levels.
Index
1
2
3
4
Definitions
Procedures
Responsibilities
Related Documents
3
3
5
5
Policy Title:
Capital Budget Monitoring Policy
Policy Number: F 170
400
Page 2 of 5
1
Definitions
1.1
Capital Budget Items - Capital budget items include expenditures greater
than $5,000 that either recur irregularly (e.g. major studies, plans, reports) or
result in the acquisition, renovation, rehabilitation, preservation or
construction of a tangible capital asset that has a useful life of greater than
one year. Capital items with a value of less than $5,000 shall be budgeted in
the department’s operating budget unless it qualifies as a pooled asset under
PSAB 3150.
Note: Minor expenditure for repairs or maintenance should be included in the
departmental operating budget unless a major overhaul is planned which will
extend the useful life of the asset beyond its original useful life. As a result,
not all capital budget items will qualify for capitalization under PSAB 3150.
1.2
Capital Maintenance Projects are defined as capital projects for the purpose
of:
a) preserving existing asset infrastructure and preventing costly replacement
in the future; or
b) the lifecycle replacement of assets currently in use by the Town of Whitby.
1.3
Capital Growth Projects are defined as capital projects for the purpose of
acquiring new infrastructure to provide an established level of service within
the Town as a result of growth and development. The projects would also
need to be outlined in the Council approved Development Charge
Background Study.
1.4
Other Capital Projects are defined as all capital projects that are not
included in the Maintenance or Growth definitions. They could include:
a) Service Level Changes – modification of existing Town assets as a result
of changing needs or demographics;
b) Upgrade or Service Level Enhancement – the increase over the current
established level of service; and
c) Strategic Initiatives of Council.
2 Procedures
2.1
The Town of Whitby’s Council adopts the capital budget annually. The capital
budget includes the:
•
•
amounts needed for the Maintenance, Growth and Other (one-time)
projects; and
anticipated sources and amounts to finance the project costs referred to
above.
Policy Title:
Capital Budget Monitoring Policy
Policy Number: F 170
401
Page 3 of 5
2.2
When an approved capital project is cancelled or a completed project results
in unspent dollars, those dollars shall be returned to the original funding
sources of the project. These funds may be used for funding overspending
on other capital projects, to fund unbudgeted capital project requests subject
to policy approvals below or be retained in the reserve/reserve fund for future
capital projects.
2.3
If overspending is anticipated, or an unplanned capital project is proposed,
the Department will require prior approval as set out below, before making, or
committing to any expenditure. Such approval is subject to the requesting
Department identifying offsetting savings within another project in the same
department with the same project classification.
2.4
In the event that Departmental savings cannot be identified, Finance staff can
recommend that Corporate savings or one-time reserves be utilized.
2.5
For overspending on existing projects, or where a situation has arisen where
circumstances necessitate a new project for the purchase of goods or
services to prevent serious delays, further damage, threat of life, health and
safety or to restore minimum service, the following approval levels apply.
2.6
Overrun or Other Unbudgeted
Amount
Approval Required
Less than $5,000
Departmental Manager and
Commissioner (& notify
Treasurer)
Less than $25,000
Departmental Commissioner and
Treasurer
Less than $50,000
Departmental Commissioner,
Treasurer and CAO
More than $50,000
Departmental Commissioner,
Treasurer, CAO and Council
For all unplanned capital projects outside of the above definition (including
new initiatives), the following approval levels apply.
Other Unbudgeted Amount
Approval Required
Less than $5,000
Departmental Manager and
Commissioner (& notify
Treasurer)
Less than $25,000
Departmental Commissioner and
Treasurer and CAO (unless
referred to Council by the CAO)
More than $25,000
Departmental Commissioner,
Treasurer, CAO and Council
Policy Title:
Capital Budget Monitoring Policy
Policy Number: F 170
402
Page 4 of 5
2.7
Quarterly Reporting
•
•
•
2.8
On a quarterly basis starting with the second quarter, departments will
provide a forecast to Financial Planning which will include the current project
status and expected total expenditure of their capital projects.
Financial Planning will prepare a quarterly projection memo to be distributed
to the CAO and Department Heads.
Departments are to prepare reports to Council regarding any project expected
to exceed the approved budget by $50,000.
Year End – Remaining Budget
•
•
•
•
•
At year end, the Treasurer is authorized to approve the carry forward of the
remaining budget for any uncompleted capital projects approved in a prior
budget or through a subsequent report to Council. The authority is granted as
long as the remaining budget age for any project does not exceed three
budget years including the year of approval.
When an uncompleted project is older than three years, any carry forward
budget must be approved by the CAO.
Estimated carry forward funding is reported as part of the annual capital
budget process for those projects that have funding in future years.
Once a project is completed, no carry forward budget is permitted.
Once the year end closes Financial Planning will prepare a year end report to
Council summarizing the status of all approved capital projects.
3 Responsibilities
3.1
Refer to the Responsibilities section of the Capital Budget Process Policy.
4 Related Documents
•
Capital Budget Process Policy
This Policy is hereby approved by Council Resolution #259-12 on this 9th day of
October, 2012.
Policy Title:
Capital Budget Monitoring Policy
Policy Number: F 170
403
Page 5 of 5
Town of Whitby Policy
Policy Title:
Operating Budget Monitoring Policy
Policy Number:
F 180
Reference:
Council Resolution #259-12
Date Originated:
October 9, 2012
Date Revised:
Not applicable
Review Date:
September 30, 2015
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
Revenues
Surplus revenues shall not be spent or committed without Treasurer and CAO approval.
At year-end such remaining revenues become part of the Town surplus.
Exceptions include any excess donations/sponsorships/revenues for special events or
excess grants received to fund specific multi-year programs. These surplus funds may
be permitted to carry over to the next year.
Expenditures
Salaries, Wages & Benefit Accounts
Savings from salary accounts cannot be spent without Treasurer and CAO approval.
For clarification, vacancy savings and benefits savings cannot be redirected without
prior approval.
Other Expenditure Accounts
All expenditure accounts other than salaries, wages and benefit type accounts, shall be
either:
a) Managed within a department’s budget
Reallocations between other expenditure line items that do not affect the net
operating budget of a department may be made by a Department Head. Any such
404
reallocation shall be reported as part of their quarterly projection report.
b) Not Managed within a department’s budget
Any departmental deficit or any decision that may create a deficit should be
identified to the Treasurer and CAO as soon as recognized so an action plan can be
developed.
The above items do not require a permanent transfer of budget amounts; rather they
represent a method of reallocation for budget pressures and are simply reflected in the
quarterly year-end projections.
Purpose
The intended outcome of the Town’s budgetary monitoring process is to identify
variances from budget as early as possible, to allow decision makers time to consider
alternatives to avoid potential budget deficits or understand sources of possible surplus.
Scope
This policy applies only to the Town of Whitby and shall not be applied to its
committees, enterprises and outside boards, commissions & agencies for which Council
is required to approve annual budget estimates or levels.
Index
1 Procedure
2 Responsibilities
3 Related Documents
3
3
3
Policy Title:
Operating Budget Monitoring Policy
Policy Number: F 180
405
Page 2 of 3
1 Procedure
1.1
Budget Monitoring Reports - The Treasurer will be responsible for
maintaining a budgetary monitoring system to ensure adherence to the
approved budget.
On a quarterly basis, the Treasurer and Finance staff will prepare summary
reports based on department input that compare projected financial
performance to budget. This method of reporting will allow management and
Council to take corrective action if projected results vary significantly from
budgeted expenditures.
2 Responsibilities
2.1
Refer to the Responsibilities section of the Operating Budget Process Policy.
3 Related Documents
•
Operating Budget Process Policy
This Policy is hereby approved by Council Resolution #259-12 on this 9th day of
October, 2012.
Policy Title:
Operating Budget Monitoring Policy
Policy Number: F 180
406
Page 3 of 3
Town of Whitby Policy
Policy Title:
Disposition of Operating Surplus
Policy Number:
F 010
Reference:
Council Resolution #313-13
Date Originated:
June 24, 2013
Date Revised:
Not applicable
Review Date:
Not applicable
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
One of the principles of the Town’s financial planning model is to ensure that annual
operating budgets are fiscally responsible and sustainable. Surplus revenues cannot be
relied upon as a sustainable revenue source in future budget periods.
Purpose
The purpose of this policy is to ensure that any operating budget surpluses are used to
reduce the Town’s exposure to uncontrollable external factors and provide flexibility to
respond to future needs.
Index
1 Definitions
2 Responsibilities
3 Protocol
2
2
2
407
1 Definitions
1.1
Operating Surplus means the net excess that exists at a fiscal year end
when expenditures are less than had been budgeted for, or revenues are
greater than had been budgeted for.
2 Responsibilities
2.1
The Treasurer shall report to Council on the disposition of the operating fund
surplus each year.
3 Protocol
3.1
Disposition of Operating Surplus
If there is an operating fund surplus at year end, then the surplus shall be
disposed of as follows:
•
•
•
Any operating surplus within Winter Control, Insurance Costs, Legal
Costs and Assessment Appeals will be transferred to the appropriate
Contingency Reserve.
Any remaining surplus after part (1) has been applied shall be
transferred to the General Contingency Reserve until the minimum
range of the target balance for the Contingency Reserves and Reserve
Funds Category has been reached.
Any remaining surplus after part (2) has been applied shall be
transferred to the Long Term Finance Reserve Fund.
This Policy is hereby approved by Council Resolution #313-13 on this 24th day of June,
2013.
Policy Title:
Disposition of Operating Surplus
Policy Number: F 010
408
Page 2 of 2
Town of Whitby Policy
Policy Title:
Contingency Reserves
Policy Number:
F 020
Reference:
Council Resolution #313-13
Date Originated:
June 24, 2013
Date Revised:
Not applicable
Review Date:
Not applicable
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The Town shall strive to establish and maintain adequate Contingency Reserves and
Reserve Funds so as to provide a source of funding to offset extraordinary and
unforeseen expenditures, one-time expenditures or unplanned revenue shortfalls.
Purpose
The purpose of this policy is to describe the nature, use and funding sources for the
Town’s Contingency Reserves, and to set out the target balances required to maintain a
prudent level of financial resources for these reserves.
Index
1 Definitions
2 Responsibilities
3 Protocol
2
2
2
409
1 Definitions
1.1
Operating Deficit means the net shortfall that exists at a fiscal year end
when expenditures are greater than had been budgeted for, and/or revenues
are less than had been budgeted for.
2 Responsibilities
2.1
Council to:
•
2.2
Approve the use of any of the Contingency Reserves.
Treasurer to:
•
•
Evaluate the overall adequacy of the contingency reserves category and
report to Council during annual budget deliberations.
In the event that use of the funds is required to prevent a projected
operating deficit, the planned use of contingency reserves shall be
included in the quarterly forecast report to Council.
3 Protocol
3.1
The Town’s Contingency Reserves and Reserve Funds are comprised of the
following:
•
•
•
•
General Contingency Reserve – funds from this reserve are available to
finance expenditures that are due to external factors not anticipated in the
annual budget. Specifically, this includes such items as unbudgeted
weather related event costs (e.g. windstorms, flooding), legal costs and
assessment appeals and other extraordinary and unforeseen
expenditures, one-time expenditures or unplanned revenue shortfalls.
The funding source for this reserve is dependent upon the Disposition of
Operating Surplus Policy.
Bad Debt Allowance Reserve – established to fund unexpected bad debts
that result from uncollectable receivables. There is currently no ongoing
funding source. Any required funding would be identified through the
disposition of the operating surplus.
Winter Control Reserve – this discretionary reserve was established to
fund unbudgeted winter control expenditures that may arise as a result of
unexpected winter events. The funding source for this reserve is
dependent upon the Operating Surplus Disposition Policy.
Insurance Reserve Fund – this discretionary reserve was established in
order to finance insurance claims and other insurance related
expenditures in excess of annual budget amounts. Funds are
drawn/contributed from/to this reserve fund when the Town experiences
insured losses greater/less than the annual budgeted amount. The use
and funding source for this reserve is dependent upon the Insurance
Reserve Fund Policy.
Policy Title:
Contingency Reserves
Policy Number: F 020
Page 2 of 3
410
3.2
Target Balance for the Contingency Reserve Category
The target is based on an overall contingency reserve category balance (i.e.
the target balance when all of the above contingency reserves and reserve
funds are combined). The consolidated target is a minimum of 5% and
maximum of 10% of gross expenditures.
This Policy is hereby approved by Council Resolution #313-13 on this 24th day of June,
2013.
Policy Title:
Contingency Reserves
Policy Number: F 020
Page 3 of 3
411
Town of Whitby Policy
Policy Title:
Insurance Reserve Fund
Policy Number:
F 160
Reference:
Municipal Act, Council Resolution #263-10
Date Originated:
September 7, 2010
Date Revised:
Not applicable
Review Date:
September 7, 2015
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The Town of Whitby shall strive to maintain an Insurance Reserve Fund as part of the
Stabilization category of reserve and reserve funds so as to provide a source of funding
for insurance claims and other insurance related expenditures in excess of annual
budget amounts.
Purpose
The purpose of this policy is to define the approved use of the Insurance Reserve Fund
and to establish a source of funding.
Scope
This policy applies only to the Town of Whitby and shall not be applied to its
committees, enterprises and outside boards, commissions & agencies for which Council
is required to approve annual budget estimates or levels.
Index
1 Definitions
2 Procedure
3 Responsibilities
2
2
2
412
1 Definitions
1.1
Claims related expenditures – includes expenses related to claims for
investigations, expert advice, outside legal counsel, adjusting services and
any settlements or awards.
2 Procedure
2.1
Utilization of Funds
The monies held in the reserve fund shall be used for the purposes of:
a) Funding expenditures within the deductibles of the Town’s insurance
policies that are in excess of the annual budgeted deductible expense.
b) Funding claims related expenditures in excess of the Town’s insurance
policies.
c) Funding amounts authorized as per the Town’s Indemnification by-law.
d) Funding the cost of actuarial reviews of reserve fund levels as required
from time to time.
e) Funding unanticipated premium increases which are excessive to
normal market conditions.
f) Funding of additional insurance-related expenditures as approved by
Council.
2.2
Funding Sources
The funding sources for this reserve fund include:
a) Any unexpended insurance deductible expense as at year end.
b) Any insurance premium savings as a result of increasing deductible
levels.
c) Contributions from the operating budget.
d) Occasional third party recoveries/settlements.
e) Any dividend payment from the Durham Municipal Insurance Pool.
2.3
Target Balance
To be determined.
2.4
Annual Reporting
The Treasurer shall report to Council the actual year-end balance in the
Insurance Reserve Fund each year as part of the insured claims report.
3 Responsibilities
3.1
Council to:
a) Approve the Insurance Reserve Fund Policy.
b) Approve amendments to the Insurance Reserve Fund Policy.
Policy Title:
Insurance Reserve Fund
Policy Number: F 160 140
Page 2 of 3
413
c) Support the Insurance Reserve Fund Policy.
3.2
Chief Administrative Officer to:
a) Support the Insurance Reserve Fund Policy.
3.3
Director of Corporate Services/Treasurer to:
a) Support the Insurance Reserve Fund Policy.
b) Recommend and prepare any necessary amendments to the Policy.
c) Be responsible for collecting concerns or complaints relating to this
Policy.
3.4
Also refer to the responsibilities section of the Operating Budget Process, F
070.
This Policy is hereby approved by Council Resolution #263-10 on this 7th day of
September, 2010.
Policy Title:
Insurance Reserve Fund
Policy Number: F 160 140
Page 3 of 3
414
Town of Whitby Policy
Policy Title:
Long Term Finance Reserve Fund
Policy Number:
F 030
Reference:
Council Resolution #313-13
Date Originated:
June 24, 2013
Date Revised:
Not applicable
Review Date:
Not applicable
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The Town shall strive to maintain a Long Term Finance Reserve Fund as part of the
Program category of reserve and reserve funds to provide a source of funding for:
•
•
•
Any long term debt payments as approved by Council.
Non-recurring items as approved by Council.
Any approved capital expenditures as per the Capital Budget Monitoring Policy.
Purpose
The purpose of the policy is to define the approved use of the Long Term Finance
Reserve Fund and to identify sources of funding.
Index
1 Definitions
2 Responsibilities
3 Protocol
2
2
2
415
1 Definitions
1.1
Long Term Finance Reserve Fund means a discretionary program reserve
that can be utilized as a source of funding for approved one-time or nonrecurring items and long term debt payments as approved by Council.
1.2
Non-recurring items means expenditures that are not of an ongoing nature.
This includes capital budget items and any operating expenditures for the
cost of acquiring goods or services that are considered one time or
temporary.
1.3
Program Category of Reserves/Reserve Funds means program specific
reserves and reserve funds (e.g. Arena Reserve, Marina Reserve, Parking
Reserve, Downtown Improvement Reserve, etc.) that have been allocated for
a specific purpose.
2 Responsibilities
2.1
Council to:
•
2.2
Approve the use of the Long Term Finance Reserve Fund.
Chief Administrative Officer to:
•
2.3
Approve the use of the Long Term Finance Reserve Fund for project
variances in accordance with the Capital Budget Monitoring Policy.
Treasurer to:
•
•
Approve the use of the Long Term Finance Reserve Fund for project
variances in accordance with the Capital Budget Monitoring Policy.
Evaluate the overall adequacy of the program reserves category and
report to Council during annual budget deliberations.
3 Protocol
3.1
Utilization of Funds
The monies held in the Long Term Finance Reserve Fund shall be used for
the purpose of:
•
•
Any long term debt payments as approved by Council.
Non-recurring items as approved by Council.
•
Any approved capital expenditures as per the Capital Budget Monitoring
Policy.
3.2
Funding Sources
The funding sources for this reserve fund include:
•
Any operating surplus as per the Disposition of Operating Surplus Policy.
Policy Title:
Long Term Finance Reserve Fund
Policy Number: F 030
416
Page 2 of 3
•
•
•
Any capital surplus funds as per the Maintenance Reserve Policy.
Any development charges under the Council approved Development Charge
Background Study for the purpose of long term debt repayment.
One-time / ongoing contributions as approved by Council.
This Policy is hereby approved by Council Resolution #313-13 on this 24th day of June,
2013.
Policy Title:
Long Term Finance Reserve Fund
Policy Number: F 030
417
Page 3 of 3
Town of Whitby Policy
Policy Title:
Maintenance Reserve
Policy Number:
F 040
Reference:
Council Resolution #313-13
Date Originated:
June 24, 2013
Date Revised:
Not applicable
Review Date:
Not applicable
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The Town shall strive to maintain a Maintenance Reserve as part of the Maintenance
category of reserve and reserve funds so as to provide a source of funding for capital
maintenance projects.
Purpose
The purpose of this policy is to define the approved use of the Maintenance Reserve
Fund and to establish a source of funding.
Index
1 Definitions
2 Responsibilities
3 Protocol
2
2
2
418
1 Definitions
1.1
Capital Maintenance Projects means capital projects for the purpose of 1)
preserving existing asset infrastructure and preventing costly replacement in
the future or 2) the lifecycle replacement of assets currently in use by the
Town of Whitby.
1.2
Maintenance Envelope means the annual funding amount dedicated by the
Town from the tax base to maintain and replace existing assets.
1.3
Long Term Finance Reserve Fund means a discretionary program reserve
that can be utilized as a source of funding for approved one-time or nonrecurring items and long term debt payments as approved by Council.
2 Responsibilities
2.1
Council to:
•
•
2.2
Approve the annual Maintenance Envelope.
Approve the use of the Maintenance Reserve.
Chief Administrative Officer to:
•
2.3
Approve the use of the Maintenance Reserve for project variances in
accordance with the Capital Budget Monitoring Policy.
Treasurer to:
•
•
•
Approve the use of the Maintenance Reserve for project variances in
accordance with the Capital Budget Monitoring Policy.
Calculate the annual Maintenance Envelope and report to Council.
Evaluate the overall adequacy of the maintenance reserve category and
report to Council during annual budget deliberations.
3 Protocol
3.1
Maintenance Envelope Calculation
The recommended annual envelope for the following budget year will be
calculated as follows:
•
•
•
•
The prior year Council approved maintenance envelope; plus
Inflation applied to the base amount for each asset category (based on the
most recent year over year Statistics Canada Price Index that best suits the
individual asset category); plus
An amount equal to the value of the assets assumed/acquired by the Town
divided by its estimated useful life as per the most recent audited financial
statements; plus
Adjustments for business cases supporting the annual asset maintenance
envelope approved by Council and for asset type re-classification (if needed).
Policy Title:
Maintenance Reserve
Policy Number: F 040
Page 2 of 3
419
3.2
Utilization of Funds
The monies held in the Maintenance Reserve shall be used for the purposes of:
•
3.3
Funding approved capital maintenance projects.
Funding Sources
The funding sources for the Maintenance Reserve include:
•
•
3.4
The annual maintenance envelope contribution from the Operating Budget as
approved by Council.
Any surplus capital maintenance funds.
Target Balance
The target balance of the Maintenance Reserve at the end of the fiscal year is
calculated as:
a) The amount required to fund open approved capital maintenance projects;
plus
b) 10% of the annual maintenance envelope.
Any excess funds will be transferred to the Long Term Finance Reserve Fund.
This Policy is hereby approved by Council Resolution #313-13 on this 24th day of June,
2013.
Policy Title:
Maintenance Reserve
Policy Number: F 040
Page 3 of 3
420
Town of Whitby Policy
Policy Title:
Growth Reserve Fund
Policy Number:
F 050
Reference:
Council Resolution #313-13
Date Originated:
June 24, 2013
Date Revised:
Not applicable
Review Date:
Not applicable
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The Town shall strive to maintain a Growth Reserve Fund as part of the Growth
category of reserve and reserve funds so as to provide a source of funding for the
Town’s portion of the capital growth projects as outlined in the Council approved
Development Charge Background Study.
Purpose
The purpose of this policy is to define the approved use of the Growth Reserve Fund
and to establish a source of funding.
Index
1 Definitions
2 Responsibilities
3 Protocol
2
2
2
421
1 Definitions
1.1
Capital Growth Projects means capital projects for the purpose of acquiring
new infrastructure to provide an established level of service within the Town
as a result of growth and development. The projects would also need to be
outlined in the Council approved Development Charge Background Study, or
in a subsequent report to Council.
2 Responsibilities
2.1
Council to:
•
•
2.2
Approve the annual Growth Reserve Fund Contribution.
Approve the use of the Growth Reserve Fund.
Chief Administrative Officer to:
•
2.3
Approve the use of the Growth Reserve Fund for project variances in
accordance with the Capital Budget Monitoring Policy.
Treasurer to:
•
•
•
Approve the use of the Growth Reserve Fund for project variances in
accordance with the Capital Budget Monitoring Policy.
Calculate the annual Growth Reserve Fund Contribution and report to
Council.
Evaluate the overall adequacy of the growth reserve category and report
to Council during annual budget deliberations.
3 Protocol
3.1
Annual Growth Reserve Fund Contribution
The Growth Reserve Fund is monitored on an annual basis and the
recommended annual Growth Reserve Fund contribution will be the amount
when combined with other Council approved financing strategies are sufficient to
fund the Town’s portion of Capital Growth Projects as outlined in the
Development Charge Background Study (recognizing that the Town’s actual
growth rate may accelerate or decelerate the timing of the anticipated projects).
3.2
Utilization of Funds
The monies held in the Growth Reserve Fund shall be used for the purposes of:
•
3.3
Funding the Town’s portion of any approved Capital Growth Projects.
Funding Sources
The funding sources for the Growth Reserve Fund include:
•
The annual Growth Reserve Fund contribution from the Operating Budget as
approved by Council.
Policy Title:
Growth Reserve Fund
Policy Number: F 050
Page 2 of 3
422
This Policy is hereby approved by Council Resolution #313-13 on this 24th day of June,
2013
Policy Title:
Growth Reserve Fund
Policy Number: F 050
Page 3 of 3
423
Town of Whitby Policy
Policy Title:
Winter Control Reserve
Policy Number:
F 060
Reference:
Council Resolution #377-13
Date Originated:
September 16, 2013
Date Revised:
Not applicable
Review Date:
Not applicable
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The Town shall strive to establish and maintain a Winter Control Reserve so as to
provide a source of funding to offset greater than budgeted winter control costs.
Purpose
The purpose of this policy is to describe the nature, use, funding sources and target
balance for the Winter Control Reserve.
Index
1 Definitions
2 Responsibilities
3 Protocol
2
2
2
424
1 Definitions
1.1
Fixed Cost means costs that do not increase or decrease in the short term
irrespective of changes in activity levels of the operation. In the case of
winter control this includes wage and benefit related costs (not including
overtime) and the base contractual requirements for the provision of Winter
Control equipment.
1.2
Variable Costs means costs that increase or decrease according to changes
in activity levels of the operation. In the case of winter control this includes
costs for operating supplies (such as salt and sand), overtime costs, and any
variable cost component over the base contractual requirements for the
provision of Winter Control equipment.
1.3
Winter Control Surplus means at a fiscal year end, the excess that exists
when the variable costs are less than budget.
1.4
Winter Events means consist of snowstorms, ice storms, freezing rain, etc.
and can vary in severity from season to season.
2 Responsibilities
2.1
Council to:
•
2.2
Approve the use of the Winter Control Reserve.
Treasurer to:
•
•
Evaluate the adequacy of the Winter Control Reserve subject to its target
balance and the overall adequacy of the total contingency reserves
category and report to Council during annual budget deliberations.
Ensure the planned use of the Winter Control Reserve is included in the
quarterly forecast reports to Council.
3 Protocol
3.1
Winter Control Budget
The Town’s objective is to ensure the annual winter control budget includes:
• fixed costs based on the most current or estimated contractual
agreements;
• variable costs based on a rolling five-year average of actual costs for the
most recent completed fiscal years.
3.2
Utilization of Funds
The monies held in the reserve shall be used for the purpose of funding
unbudgeted winter control expenditures that may arise as a result of
unanticipated winter events when an overall Town operating surplus cannot
cover such additional expenses.
Policy Title:
Winter Control Reserve
Policy Number: F 060
Page 2 of 3
425
3.3
Funding Sources
The funding source for this reserve is dependent upon Winter Control
surpluses. Once the reserve has reached the target balance, any Winter
Control surplus would be disposed of according to the Disposition of
Operating Surplus policy.
3.4
Target Balance
The target balance for the reserve is set at 50% of the annual Winter Control
budget.
This Policy is hereby approved by Council Resolution #377-13 on this 16th day of
September, 2013.
Policy Title:
Winter Control Reserve
Policy Number: F 060
Page 3 of 3
426
Town of Whitby Policy
Policy Title:
Mayor’s Community Development Fund
Policy Number:
F 070
Reference:
Council Resolution #336-15
Date Originated:
June 29, 2015
Date Revised:
Not applicable
Review Date:
As required
Approval:
Council
Point of Contact:
Commissioner of Corporate Services
Policy Statement
The Mayor’s Community Development Fund provides financial assistance for
community groups and individuals within Whitby to help them undertake initiatives that
will benefit the community.
Purpose
To ensure the proceeds from the Mayor’s Community Development Fund are allocated
in a fair and transparent manner to community based organizations or individuals.
Scope
This policy applies to organizations applying for community grants from the Mayor’s
Community Development Fund.
Index
1 Responsibilities
2 Policy Requirements
2
2
427
1 Responsibilities
1.1
Organizations or individuals seeking financial assistance must submit an
application to the Town of Whitby.
1.2
The Grants Review Committee will review applications and award grants
based on the grant criteria and available funds in the Mayor’s Community
Development Fund. All decisions of the Grants Review Committee will be
final.
1.3
The Grants Review Committee shall submit a report to Council.
2 Policy Requirements
2.1
The Mayor’s Community Development Fund utilizes funding from the net
proceeds from the Mayor’s Annual Golf Tournament.
2.2
Each year the fund supports a Lead Cause or charity plus provides funding
for initiatives benefiting the community, capital projects, community events,
and support for individuals in special circumstances.
2.3
Funding is available for Whitby based community groups and not-for-profit
organizations with a presence in Whitby and Whitby residents in special
circumstances.
2.4
Organizations seeking financial assistance must submit an application to the
Town of Whitby as outlined in the Mayor’s Community Development Fund
Procedure.
2.5
Once the available funds in the Mayor’s Community Development Fund are
fully committed, grant applications will no longer be considered.
2.6
Unused amounts in the Mayor’s Community Development Fund at the end of
each year will be carried over for consideration of funding in the next year.
This Policy is hereby approved by Council Resolution #336-15 on this 29th day of June,
2015.
Policy Title:
Mayor’s Community Development Fund
Policy Number: F 070
428
Page 2 of 2
Town of Whitby Policy
Policy Title:
Workplace Safety and Insurance Board Reserve
Policy Number:
F 240
Reference:
Council Resolution #29-16
Date Originated:
January 18, 2016
Date Revised:
Not applicable
Review Date:
Not applicable
Approval:
Council
Point of Contact:
Corporate Services – Financial Planning
Policy Statement
The Town shall strive to establish and maintain a Workplace Safety and Insurance
Board Reserve so as to provide a source of funding to offset greater than budgeted
WSIB costs.
Purpose
The purpose of this policy is to describe the nature, use, funding sources and target
balance for the Workplace Safety and Insurance Board Reserve.
Scope
This policy applies to all staff responsible for the establishment and maintenance of the
Workplace Safety and Insurance Board Reserve.
Index
1 Definitions
2 Responsibilities
3 Protocol
2
2
2
429
1 Definitions
1.1
NEER Refund/Surcharge means the New Experimental Experience Rating
Plan (NEER) generates premium refunds and surcharges based on an
employer’s accident cost experience.
1.2
WSIB means Workplace Safety and Insurance Board is an independent trust
agency that administers compensation and no-fault insurance for Ontario
workplaces.
2 Responsibilities
2.1
Council to:
•
2.2
Approve the use of the Workplace Safety and Insurance Board Reserve.
Treasurer to:
•
•
Evaluate the adequacy of the Workplace Safety and Insurance Board
Reserve subject to its target balance and the overall adequacy of the total
contingency reserves category and report to Council during annual budget
deliberations.
Ensure the planned use of the Workplace Safety and Insurance Board
Reserve is included in the quarterly forecast and or budget reports to
Council.
3 Protocol
3.1
Utilization of Funds
The monies held in the reserve shall be used for the purpose of funding
unbudgeted WSIB expenditures that may arise as a result of surcharges or
phasing in significant WSIB premium rate increases and for expenditures
related to the purpose of improving the Town’s health and safety programs.
3.2
Funding Sources
The funding source for this reserve is any WSIB NEER refunds. Once the
reserve has reached the target balance, any WSIB NEER refunds would be
disposed of according to the Disposition of Operating Surplus policy.
3.3
Target Balance
The target balance for the reserve is set at the annually estimated maximum
surcharge based on the NEER Refund/Surcharge Calculation, presently this
is $1.2M.
This Policy is hereby approved by Council Resolution #29-16 on this 18th day of
January, 2016.
Policy Title:
Workplace Safety and Insurance Board Reserve
Policy Number: F 240
430
Page 2 of 2