City and County of San Francisco
Office of the Controller
Departmental Guidelines No. 009-11
Date of Issuance
Wire Transfer Processing Guidelines
May 19, 2011
Contact: Jocelyn Quintos, [email protected],
415-554-6609
APPROVED FOR DISTRIBUTION:
(signature)
Ben Rosenfield, Controller
Purpose of Guidelines
-
These guidelines address the policy and procedures of paying financial obligations
through electronic wire transfers. They provide departments with procedures on how
out-going wire transfers should be recorded in FAMIS.
Authority
1) These guidelines are issued according to the applicable provisions of the San Francisco
City Charter, Administrative Code, and Annual Appropriation Ordinance.
OVERVIEW OF WIRE TRANSFERS
Occasionally, City and County of San Francisco (CCSF) departments are required to pay
financial obligations through electronic wire transfer, such as making payments to US
Treasury, State Treasurer, and other escrow agents. Wire transfers are authorized on a
need basis only, e.g. requirement spelled out in the contract. Departments must obtain
authorizations from Office of the Controller and the Treasurer.
Departments requesting wire transfers of any amount should send the notification to the
Treasurer’s Office at least 48 hours before the wire is due. For large wires that are over $1
million, the department must provide the Treasurer’s Office with sufficient lead time so that
the Treasurer can ensure that funds are available on the wire’s due date.
Controller’s Office ● City Hall, Room 316 ● 1 Dr. Carlton B. Goodlett Place ● San Francisco, CA 94102 ●
415.554.7500
http://www.sfgov.org/controller
Page 1 of 11
Procedures for Wire Transfers
1) Recording of wire transfers
Departments need to process the wire transfer document in FAMIS, complete the Treasurer’s
wire transfer template request, and email it to the Treasurer’s Office to set the wire transfers
process in motion.
Wire transfers require several steps in order to record the activity in FAMIS. Departments
should allow a minimum of three business days for processing. Each step is detailed below.
A. Department Voucher Request
B. Advance Notification to Treasurer’s Office
C. Treasurer’s Office Prepares Journal Entry
A. Department Voucher Request
Wire transfer requests can only be processed in FAMIS, and not ADPICS, using one of the
following document types, payment request (PR), encumbrance payment (EP), or one-time
payment request (OT). The journal entry (JE) document type is used for necessary
adjustments referencing the original document in the Document Reference field and a
complete notepad explanation.
Each wire transfer payment transaction requires Controller’s approval, and the notepad
must provide explanation or purpose of payment, e.g. who, when, why, breakdown of need,
and other relevant information.
Department prepares and posts a voucher request for wire transfer using one of the
following transaction codes. Bolded items are more commonly used transactions. For the
complete and current listing of transaction codes, refer to FAMIS Screen #5400, and press
F2-Select on the Transaction Code field.
Transaction Code
232
236
238
239
242
243
245
247
249
251
262
317
Description
Establish a wire transfer supported by subsidiary (GL
#211,216,219)
Establish a V/P-wire transfer for encumbered expenditures.
Refer to example in Exhibit #1C and #1D.
Est. a V/P wire transfer-release of retainage payable. Gen 164.
Use with TC163
Establish a V/P wire transfer. encumbered expend (like 215
but with diff vendor)
Establish a V/P-wire transfer for credit card purchases
Establish a V/P-wire transfer supported by subsidiary (GL
#153,252) Refer to example in Exhibit #2A and #2B.
Establish a V/P-direct expenditures wire transfer
Establish a V/P charged to GL account with subsidiary-wire
transfer
Establish a V/P-wire transfer-for investments outside City treasury
Establish a V/P-wire transfer revenue
Wire transfer for selected voucher payment (in JEs by
Treasurer’s Office only)
Establish a V/P for wire of payroll withholding. Controller’s Office
PPSD use.
Page 2 of 11
B. Advance notification to City Treasurer
Once the FAMIS document is approved by the Controller’s Office, the Department notifies
Treasurer’s Investment Office via email ([email protected] or
[email protected] ) that a wire transfer is necessary at least 48 hours prior to date of
transfer (more time may be needed if the transfer is non-recurring or infrequent, and if the
amount is greater than $1 million).
The email requests must attach a completed Treasurer’s wire request template with
complete wire instructions, other special instructions required, and the following information
in order to be processed: FAMIS document number, name of payee, amount of transfer, and
due date. Treasurer’s Office will not wire funds without an approved and posted voucher.
See Exhibit B - Treasurer’s wire request template.
C. Treasurer’s Office Prepares Journal Entry
The Treasurer’s Office requests the wire transfer through the bank. After the bank has made
the wire transfer, the Treasurer’s Office prepares a journal entry with FAMIS Document Type
WL using transaction code 262 to liquidate the voucher, debit vouchers payable and credit
cash. FAMIS voucher number, bank number and confirmation number must be coded in the
document reference, bank number, and treasurer number fields on the transaction.
Transaction Code
262
Description
Wire transfer for selected voucher payment
D. Treasurer’s Office Adjusting Journal Entry
If the Treasurer’s Office wishes to reverse an incorrect journal entry using transaction code
262, they will use transaction code 266 in another journal entry referencing the original wire
transfer voucher. This entry cancels the wire transfer and reinstates the wire transfer
voucher payable.
2) Cancellation of wire transfers
Cancellation of a wire transfer is allowed only if the Treasurer’s Office has not made the wire
transfer. In a situation where cancellation is still possible, the department must prepare a journal
entry using an appropriate transaction code listed below to cancel the payment voucher.
Original
Transaction Code
232
Cancellation Transaction Code
255 Manual cancellation of a wire transfer supported by subsidiary
(GL#211, 216, 219)
236/238/239/242/245 240* Manual cancellation of a V/P-direct expenditures
243
244 Manual cancellation of a wire transfer supported by subsidiary
(GL#153, 252)
247
254 Manual cancellation of a V/P charged to GL account
w/subsidiary wire transfer (not GL211, 216, 219)
249
244 Manual Cancellation Of a V/P-Non-Expense Expenditures
Supported By Subsidiary
251
248 Manual cancellation of a V/P –Revenue Refund
317
254 Manual cancellation of a V/P for wire payroll withholding (not
GL211, 216, 219)
*Transaction code 240 cancels payment voucher but does not re-establish encumbrance. If the
encumbrance needs to be re-established, an additional entry to encumber is required.
Questions can be directed to the Controller’s Office fund accounting teamr assigned
to the department or Treasurer’s Banking Services Division at 554-4509 or 5545411.
Page 3 of 11
Other Requirements for Wire Transfer Payments
 Services being paid are supported by original invoice or properly certified copy thereof,
completed within the period of the contract, and covered by up-to-date insurance.
 Request for payment is authorized by responsible project managers after review and
acceptance of completeness and condition of the services or work done.
 Payment request is properly adjusted according to provisions in the contract such as
retentions, liquidated damages, or liens.
 Payment request subject to liens requires proper coordination with the Controller’s
Claims and Disbursement Unit.
 Payment to a vendor other than the primary contractor is properly justified and/or
covered by the provisions of the contract, or special agreements.
 Payment requests must be within the total amount of the contract.
 If final payment is determined to exceed the amount of the contract, the contract must
be properly modified according to rules and regulations covering contract modifications.
Failure to adjust the contract for the excess according to City policies and guidelines
requires adequate justification and certification as to availability of funds and propriety
and validity of the additional charges before such payment can be authorized.
 Payments must be properly coded as partial or final to avoid subsequent need to reencumber or request direct payment. Payment under such situation must be properly
justified.
 Services funded by special funds such as grants must be in full compliance of and
allowable under the grant’s funding requirements.
 Approval of the payment request is certification that it is proper, valid, and legal. Any
officer who approves, or allows unauthorized or illegal obligations is liable to the City
and subject to penalties.
 More information regarding payment processing can be found on the Controller’s
Intranet Page at: http://famis.sfgov.org/controllerspolicies
Page 4 of 11
Exhibit A – FAMIS Transactions
The following examples provide the flow of transactions for a wire transfer for an encumbered
expenditure and for a wire transfer through a direct expenditure.
Example #1 illustrates TC236-wire transfer for an encumbered expenditure:
A) Original contract encumbrance document-ENRP10000008 01-$1,650,000
#1A
FAML6051 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
DOCUMENT INQUIRY
04/19/2010
2:21 PM
FISCAL MO/YEAR
: 08 2010
CREATE/UPDTE DT: 01/11/2010 04/19/2010
DOCUMENT
: ENRP10000008 01
DUE DATE
: 04/19/2010
INDX REC367656
CAPITAL PROJ-EXP
SINGLE CHK IND : Y
NOTEPAD IND: Y
VEND 66451
01 C L W BUILDERS INC
TREAS NO
:
G/L 470
ENCUMBRANCES
UC
SOBJ 02704
CONSTRUCTION CONTRACT SBSD
PROJ CRPHVY
HAYES VALLEY PLAYGROU GRNT
PRDT HVPGCN
CONSTRUCTION CONTRACT GRDT
------------------------------------------------------------------------------S
FEB 2010
MAR 2010
PRIOR YEAR
ORIGINAL AMOUNT
1,650,000.00
1,650,000.00
.00
ADJUSTMENTS
129,500.00
259,000.00
.00
LIQUIDATIONS
-388,500.00
-554,850.00
.00
REMAINING BALAN
1,391,000.00
1,354,150.00
.00
X PAYMENT/RECEIPT
375,550.00
541,900.00
.00
RETAINAGE/LIENS
12,950.00
12,950.00
.00
DELINQUENCY CHA
.00
.00
.00
B) Payment entry against encumbrance-$116,550, (see X drilldown from FAML6051-Document
Inquiry above to FAML6052-Document Detail Inquiry below)
#1B
FAML6052 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
DOCUMENT DETAIL INQUIRY
04/19/2010
2:24 PM
PERIOD 08 2010 FEB 2010 POST DOC : ENRP10000008 01
BAL TYPE : 31 PAY/RCPT
------------------------------------------------------------------------------S POST DATE
PERIOD
T/C
DOCUMENT NO
TREAS NO BANK NO
DUE DATE
------------- D E S C R I P T I O N -------------- CURR
AMOUNT
X 02/08/2010
08 2010
236P
EPRP10000017 01
00020910 1050
02/08/2010
*001* PE-01/31/10 ESCROW: 2016 ABA:1220-1606-6
116,550.00
02/12/2010
08 2010
236P
EPRP10000018 01
00021610 1050
02/12/2010
*001.* PE-01/31/10 ESCROW: 2016 ABA:1220-1606-6
116,550.00
02/12/2010
08 2010
236P
EPRP10000018 02
00021610 1050
02/12/2010
*.01* PE-01/31/10 HAYES VALLEY CLUBHOUSE/PG RETEN
12,950.00
02/19/2010
08 2010
215P
EPRP10000021 01
10016612 ACHPAY
02/19/2010
*0001.* PE-01/31/10 ESCROW: 2016 ABA:1220-1606-6
116,550.00
02/19/2010
08 2010
236P
EPRP10000021 02
00021910 1050
02/19/2010
*.001* PE-01/31/10 HAYES VALLEY CLUBHOUSE/PG RETEN
12,950.00
Page 5 of 11
C) Document EPRP10000017 01 is the TC236P entry for the wire transfer against the
encumbered document ENRP10000008.01. Entry debits GL431 Expenditures and credits
GL201 Vouchers Payable based on information from encumbered document.
#1C
FAML6300 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
TRANSACTION DETAIL INQUIRY
04/19/2010
2:15 PM
DOCUMENT
-- POST PERIOD -- POST DATE --------- POSTED BY --------- UNIT
EPRP10000017 01 08 2010 FEB 2010 02/08/2010
------------------------------------------------------------------------------TRANS CODE
: 236P ESTABLISH A V/P-WIRE TRANSFER FOR ENCUMBERED EXPENDITUR
DOCUMENT REF
: ENRP10000008 01
NOTEPAD : Y
TRANS DESC.
: *001* PE-01/31/10 ESCROW: 2016 ABA:1220-1606-6
AMOUNT
:
116,550.00 DUE DATE
: 02/08/2010 SINGLE CHECK : Y
VENDOR NUMBER
: 66451
01
C L W BUILDERS INC
INDEX CODE
: REC367656
CAPITAL PROJ-EXP
SUB-OBJECT
: 02704
CONSTRUCTION CONTRACTS
USER CD
:
GRANT / GR DTL :
PROJ
/ PJDTL : CRPHVY HVPGCN
CONSTRUCTION CONTRACT
START DATE
:
END DATE :
G/L
/ SUBSID :
BANK NO/ SUBSID :
TREAS NUM
:
CURRENCY CODE
:
CONV DATE :
FRGN CURR AMT:
D) TC156P generated from TC236P liquidating the encumbrance-$116,550. Entry
debits GL379 Reserve for Encumbrance and credits GL470 Encumbrance.
#1D
FAML6300 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
TRANSACTION DETAIL INQUIRY
04/19/2010
2:16 PM
DOCUMENT
-- POST PERIOD -- POST DATE --------- POSTED BY --------- UNIT
EPRP10000017 01 08 2010 FEB 2010 02/08/2010
------------------------------------------------------------------------------TRANS CODE
: 156P GENERATED LIQUIDATION OF A NON-ADPICS ENCUMBRANCE
DOCUMENT REF
: ENRP10000008 01
NOTEPAD : Y
TRANS DESC.
: *001* PE-01/31/10 ESCROW: 2016 ABA:1220-1606-6
AMOUNT
:
116,550.00 DUE DATE
: 02/08/2010 SINGLE CHECK : Y
VENDOR NUMBER
: 66451
01
C L W BUILDERS INC
INDEX CODE
: REC367656
CAPITAL PROJ-EXP
SUB-OBJECT
: 02704
CONSTRUCTION CONTRACTS
USER CD
:
GRANT / GR DTL :
PROJ
/ PJDTL : CRPHVY HVPGCN
CONSTRUCTION CONTRACT
START DATE
:
END DATE :
G/L
/ SUBSID :
BANK NO/ SUBSID :
TREAS NUM
:
CURRENCY CODE
:
CONV DATE :
FRGN CURR AMT:
Page 6 of 11
E) Notepad explanation for wire transfer entry
#1E
FAML1010 V5.1
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
NOTEPAD
04/19/2010
2:43 PM
ATTACHED TO : DOCUMENT NUMBER : EPRP10000017 01
PAGE
: 01 OF 01
------------------------------------------------------------------------------HAYES VALLEY CLUBHOUSE AND PLAYGROUND RENOVATION- CON09-006
INVOICE - 1
$ 129,500.00
RETENTION
12,950.00
REMITTANCE
$ 116,550.00
PERIOD ENDING: 01/31/2010
WIRE TRANSFER INSTRUCTIONS:
CITY NATIONAL BANK
ONE CENTERPOINTE DRIVE, SUITE 160
LA PALMA, CA 90623
ABA NUMBER: XXXX-XXXX-X
ACCOUNT NUMBER:
CREDIT CNB ESCROW NUMBER XXXX
TO INSURE A WIRE IS CREDITED THE SAME DAY, PLEASE CALL XXXXX XXXXXXXX
F) Treasurer’s entry - TC262 to liquidate the voucher and credit cash. Entry debits GL201
Vouchers Payable and credits GL101 Cash based on Document Ref: EPRP10000017 01.
#1F
FAML6300 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
TRANSACTION DETAIL INQUIRY
04/19/2010
3:52 PM
DOCUMENT
-- POST PERIOD -- POST DATE --------- POSTED BY --------- UNIT
WLTX10000035 01 08 2010 FEB 2010 02/10/2010
------------------------------------------------------------------------------TRANS CODE
: 262
WIRE TRANSFER FOR SELECTED VOUCHER PAYMENT
DOCUMENT REF
: EPRP10000017 01
NOTEPAD : N
TRANS DESC.
: *001* PE-01/31/10 ESCROW: 2016 ABA:1220-1606-6
AMOUNT
:
116,550.00 DUE DATE
:
SINGLE CHECK :
VENDOR NUMBER
: 66451
01
C L W BUILDERS INC
INDEX CODE
: REC367656
CAPITAL PROJ-EXP
SUB-OBJECT
: 02704
CONSTRUCTION CONTRACTS
USER CD
:
GRANT / GR DTL :
PROJ
/ PJDTL : CRPHVY HVPGCN
CONSTRUCTION CONTRACT
START DATE
:
END DATE :
G/L
/ SUBSID :
BANK NO/ SUBSID : 1050
BOA-TREASURER'S DISBURSING ACCOUNT
TREAS NUM
: 00020910
CURRENCY CODE
:
CONV DATE :
FRGN CURR AMT:
Page 7 of 11
Example #2 – TC245 illustrates a wire transfer –direct expenditure.
A) PR document type for Direct Payment Request was used for this wire transfer to a
bank for commercial paper interest expense: PRAC11000328 01. Entry debits GL431
Expenditures and credits GL201 Vouchers Payable.
#2A
FAML6300 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
TRANSACTION DETAIL INQUIRY
02/18/2011
4:02 PM
DOCUMENT
-- POST PERIOD -- POST DATE --------- POSTED BY --------- UNIT
PRAC11000328 01 08 2011 FEB 2011 02/14/2011
------------------------------------------------------------------------------TRANS CODE
: 245
ESTABLISH A V/P-WIRE TRANSFER DIRECT EXPENDITURES
DOCUMENT REF
: AC1160799
NOTEPAD : Y
TRANS DESC.
: COMMERCIAL PAPER INTEREST FEBRUARY 2011
AMOUNT
:
1,927.15 DUE DATE
: 02/18/2011 SINGLE CHECK :
VENDOR NUMBER
: 22173
01
DEUTSCHE BANK NATIONAL TRUST CO
INDEX CODE
: AIRFINANCIAL
FINANCIAL FORECASTING EXP
SUB-OBJECT
: 07421
LOAN INTEREST EXPENSE
USER CD
:
GRANT / GR DTL :
PROJ
/ PJDTL :
START DATE
:
END DATE :
G/L
/ SUBSID :
BANK NO/ SUBSID :
TREAS NUM
:
CURRENCY CODE
:
CONV DATE :
FRGN CURR AMT:
F1-HELP
F4-PRIOR
F5-NEXT
F9-LINK
F11-NOTEPAD F12-APPR HIST
G014 - RECORD FOUND
B)
Notepad explanation
#2B
FAML1010 V5.1
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
NOTEPAD
04/15/2011
1:44 PM
ATTACHED TO : DOCUMENT NUMBER : PRAC11000328 01
PAGE
: 01 OF 01
------------------------------------------------------------------------------COMMERCIAL PAPER INTEREST FOR $6.775 MILLION AND $4.685 MILLION CP NOTES
MATURING 2/24/2011.
INTEREST PAYMENT DUE TO DEUTSCHE BANK: $1,927.15
F1-HELP
F7-PRIOR PG
F2-TOP
F8-NEXT PG
F3-COPY LINE F4-AUDIT
F10-SAVE
F5-INS LINE
F6-INS PAGE
Page 8 of 11
C) Document Inquiry for PRAC11000328 01 on screen FAML6051 displays credit
to GL201 Vouchers Payable for TC245.
#2C
FAML6051 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
DOCUMENT INQUIRY
04/15/2011
1:46 PM
FISCAL MO/YEAR
: 08 2011
CREATE/UPDTE DT: 02/14/2011 04/15/2011
DOCUMENT
: PRAC11000328 01
DUE DATE
: 02/18/2011
INDX AIRFINANCIAL FINANCIAL FORECASTING SINGLE CHK IND :
NOTEPAD IND: Y
VEND 22173
01 DEUTSCHE BANK NATIONA TREAS NO
: 02182011
G/L 201
VOUCHERS PAYABLE
UC
SOBJ 07421
LOAN INTEREST EXPENSE SBSD
PROJ
GRNT
PRDT
GRDT
------------------------------------------------------------------------------S
FEB 2011
MAR 2011
PRIOR YEAR
ORIGINAL AMOUNT
-1,927.15
-1,927.15
.00
ADJUSTMENTS
.00
.00
.00
LIQUIDATIONS
.00
.00
.00
REMAINING BALAN
1,927.15
1,927.15
.00
PAYMENT/RECEIPT
.00
.00
.00
RETAINAGE/LIENS
.00
.00
.00
DELINQUENCY CHA
.00
.00
.00
F1-HELP
F2-SELECT
F9-LINK
F4-PRIOR
F10-SAVE
F5-NEXT
F11-NOTE PAD
D) Treasurer’s TC262 entry on Document: WLTX11000089 01 to liquidate the
voucher and credit cash. Entry debits GL201 Vouchers Payable and credits
GL101 Cash.
#2D
FAML6300 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
TRANSACTION DETAIL INQUIRY
04/15/2011
1:49 PM
DOCUMENT
-- POST PERIOD -- POST DATE --------- POSTED BY --------- UNIT
WLTX11000089 01 08 2011 FEB 2011 03/02/2011 JOSEPH, KURIAN
------------------------------------------------------------------------------TRANS CODE
: 262
WIRE TRANSFER FOR SELECTED VOUCHER PAYMENT
DOCUMENT REF
: PRAC11000328 01
NOTEPAD : N
TRANS DESC.
: COMMERCIAL PAPER INTEREST FEBRUARY 2011
AMOUNT
:
1,927.15 DUE DATE
:
SINGLE CHECK :
VENDOR NUMBER
: 22173
01
DEUTSCHE BANK NATIONAL TRUST CO
INDEX CODE
: AIRFINANCIAL
FINANCIAL FORECASTING EXP
SUB-OBJECT
: 07421
LOAN INTEREST EXPENSE
USER CD
:
GRANT / GR DTL :
PROJ
/ PJDTL :
START DATE
:
END DATE :
G/L
/ SUBSID :
BANK NO/ SUBSID : 1050
BOA-TREASURER'S DISBURSING ACCOUNT
TREAS NUM
: 02182011
CURRENCY CODE
:
CONV DATE :
FRGN CURR AMT:
F1-HELP
F4-PRIOR
F5-NEXT
F9-LINK
F11-NOTEPAD F12-APPR HIST
Page 9 of 11
E) TC262 entry displayed on Document Inquiry screen FAML6051 as liquidation and
payment. This confirms that wire transfer was completed and remaining balance is zero.
#2E
FAML6051 V5.1
LINK TO:
CITY AND COUNTY OF SAN FRANCISCO--NFAMIS
DOCUMENT INQUIRY
04/15/2011
1:53 PM
FISCAL MO/YEAR
: 08 2011
CREATE/UPDTE DT: 02/14/2011 04/15/2011
DOCUMENT
: PRAC11000328 01
DUE DATE
: 02/18/2011
INDX AIRFINANCIAL FINANCIAL FORECASTING SINGLE CHK IND :
NOTEPAD IND: Y
VEND 22173
01 DEUTSCHE BANK NATIONA TREAS NO
: 02182011
G/L 201
VOUCHERS PAYABLE
UC
SOBJ 07421
LOAN INTEREST EXPENSE SBSD
PROJ
GRNT
PRDT
GRDT
------------------------------------------------------------------------------S
FEB 2011
MAR 2011
PRIOR YEAR
ORIGINAL AMOUNT
-1,927.15
-1,927.15
.00
ADJUSTMENTS
.00
.00
.00
LIQUIDATIONS
1,927.15
1,927.15
.00
REMAINING BALAN
.00
.00
.00
PAYMENT/RECEIPT
1,927.15
1,927.15
.00
RETAINAGE/LIENS
.00
.00
.00
DELINQUENCY CHA
.00
.00
.00
F1-HELP
F2-SELECT
F9-LINK
F4-PRIOR
F10-SAVE
F5-NEXT
F11-NOTE PAD
Page 10 of 11
Exhibit B – Treasurer’s Wire Request Template
Instructions (key in information on black
inked/numbered items)
ACH UNIT MODEL:
WIRE TEMPLATE:
Key in the model/template name assigned to this
particular vendor
1) REQUESTING DEPARTMENT
Your department's name
2) REQUESTING DEPT. CONTACT
NAME & PHONE #
Your name & phone no.
3) DATE OF EFT REQUEST
Date when this EFT is requested
4) DATE EFT IS DUE
Date when this EFT is required to be in vendor's
account
5) REASON FOR PAYMENT REQUEST
Reason for payment e.g, Purchase of Cable Car
6) FAMIS DOCUMENT NUMBER
Document # in FAMIS that shows this payment
request
7) EFT AMOUNT
Dollar amount
CONTROLLER'S APPROVING STAFF
EFT INITIATED BY
Oksana
Jane
Kurian
8) BENEFICIARY BANK
The receiving bank where this payment is being
sent
9) BENEFICIARY BANK'S
ABA.ROUTING #
The receiving bank's 9 digit branch identifier
10) BENEFICIARY BANK'S CONTACT
Receiving bank's contact name & number, if
available.
11) BENEFICIARY'S ACCOUNT NAME
Payee or account holder's name
12) BENEFICIARY'S ACCOUNT
NUMBER
Payee's bank account number
13) FOR FURTHER CREDIT TO
Other account number to be credited, if applicable
14) BENEFICIARY CO. CONTACT NAME
& PHONE
Payee's contact information, if available
15) PAYMENT FOR
Invoice or Contract # being paid
TREASURER STAFF VERIFYING EFT
TRANSACTION
Oksana
Jane
Kurian
EFT SETTLEMENT DATE
EFT REFERENCE NUMBER
EFT INTERNAL REFERENCE NUMBER
Page 11 of 11