Becoming an
Evidence Based Practice Organization
Monroe Circuit Court Probation Department
September 5, 2013 Staff Presentation
Hon. Teresa Harper
Presiding Judge
Monroe Circuit Court
Welcome staff and guests!
Thank you for your attendance &
attention
• Staff presentations limited to 1 hour
• Q & A after presentations
• Write down questions to be answered
after the presentation
Linda Brady
Chief Probation Officer
Monroe Circuit Court Probation Department
•Why are we here?
• Indiana Department of Correction (DOC) provides grant
funding to our local Community Corrections Program.
• DOC required ALL Indiana Community Corrections
Programs to undergo program audits in 2013.
• Our Community Corrections Program was given about 2
months to prepare for the DOC audit.
• WHY?: To determine if the programs were using “evidencebased practices” (EBP).
•What are Evidence Based
Practices?
• EBP programs/practices have demonstrated through
research they are effective in reducing offender reoffending/reducing recidivism.
• Monroe County’s Probation Department began
involvement with EBP in 1998.
• Research has shown that when probation, parole, and
community corrections programs are evidence-based
organizations, they are more likely to be successful in
reducing recidivism.
•What’s an EBP Organization?
• DOC’s planned 2013 audit was to be on the
Community Corrections Program as a whole, to
determine if it was in fact an EBP organization.
• Using evidence-based programs and practices alone
does not make an organization an “evidence-based
organization.”
• The DOC used a tool developed by criminal justice
expert Mark Carey, Checklist for Building and
Sustaining an EBP Organization.
•Preparing for the DOC Audit
• Decision made to have entire probation
department become an evidence-based practice
organization. BIG commitment!
• Conducted staff driven surveys of attitudes,
beliefs, and readiness to change as an
organization.
• Formed 3 large committees to prepare for audit.
• ALL departmental staff served on committees
with “vertical slice” of organization on each
committee.
• Met twice a month, with homework in between.
•Audit results & beyond?
• In March 2013 DOC audit scored Monroe County at 93
out of 100 possible points for evidence-based practices.
• Our EBP committees continue to meet with many new
‘pilots’ approved to begin in the next few months.
• The committee work serves as a roadmap to the future
of the probation department.
• The presentation today represents the combined efforts
of ALL staff – everyone belongs to a committee.
•
Thank you to staff for your dedication to excellence!
Tom Rhodes
Assistant Chief Probation Officer/Community Corrections Director
Monroe Circuit Court Probation Department
• CULTURAL ALIGNMENT
• Artifacts
• Checklists
• Communication
• SUPERVISION
• Assessment
• Case Planning
• Supervision Tools
• CONTINUOUS QUALITY IMPROVEMENT (CQI)
• Department CQI Policy
• Exit Surveys
• EBP in Job Performance Audits & Evaluations
CULTURAL ALIGNMENT COMMITTEE
Scott Thiery
Community Corrections Field Officer
Monroe Circuit Court Probation Department
ARTIFACTS (Visual Reminders of Mission & Practices)
• Window Clings
• Believe, Hope, Change & Trust
• Wall Art with Inspirational Messages
ARTIFACTS (Visual Reminders of Mission & Practices)
• Prototype Monitor
• Announcements (i.e., office hours & closings)
• Education
• Community Resources
• Force for Positive Change
• Press Release
• Vehicle logos
Ken Bugler
Probation Officer
Monroe Circuit Court Probation Department
Checklists
• Promoting consistency throughout organization.
• Unifying formats.
• Verifying all requirements and processes are completed.
Communication
• Enhancing strengths
• Celebrating successes
• Overcoming barriers
• Targeting additional training needs
• Using motivational interviewing skills within department & not just
for clients
• Branding our message
Kara Mahuron
Probation Officer
Monroe Circuit Court Probation Department
SUPERVISION COMMITTEE
State Adopted Assessment Tools
• Statewide requirement for all probation, community
corrections & Department of Correction agencies
• Every one trained & certified for using
• Statewide consistency in scoring & interpretation
• Two assessment tools
• Adult & Juvenile
• Developed by University of Cincinnati through research
• Validated for Indiana population
Indiana Risk Assessment System (IRAS)
• Specific instrument used for adult population
• Identifies criminogenic (criminal thoughts & behavior) risks
• Aids in responsivity to client’s risk & needs
• Prepares basis for developing case plans
• Making treatment referrals
• Identifying case load assignments
• Making appropriate court recommendations
Adult Assessment Domains
• Criminal history
• Education, Employment and Financial Situation
• Family and Social Support
• Neighborhood Problems
• Substance Abuse
• Peer Associations
• Criminal Attitudes and Behavioral Patterns
Indiana Youth Assessment System (IYAS)
• Specific instrument used for juvenile population
• Identifies criminogenic risks
• Aids in responsivity to client’s risk & needs
• Prepares basis for developing case plans
• Making treatment referrals
• Identifying case load assignments
• Making appropriate court recommendations
Juvenile Assessment Domains
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Juvenile Justice History
Family and Living Arrangements
Peers and Social Support
Education/Employment
Pro-social Skills Set
Substance abuse, Personality and Mental Health
Attitudes, Values, and Beliefs
Ancillary Assessment Tools
• URICA (University of Rhode Island Change Assessment Scale):
• Self-Assessment tool to gauge motivation to change.
• These scores may be useful in guiding treatment and to track the
offender’s attitudinal shifts related to specific stages of change.
• CAGE & the CAGE-AID:
• The CAGE and CAGE-AID is a four-question alcohol and other drugs
screening tool.
• Individuals with elevated scores may need additional evaluation and/or
intervention/prevention services.
• South Oaks Gambling Screen (SOGS):
• The SOGS is a screening tool for pathological and problem gambling.
• Tool utilized by all endorsed gambling providers in Indiana.
Ancillary Assessment Tools (continued)
• Correctional Mental Health Screen for Men (CMHS-M)
• Correctional Mental Health Screen for Women (CMHS-W)
• These are brief mental health screening tools designed for early
detection of psychiatric illness.
• The outcome of the tool may assist in determining case assignment.
• Domestic Violence Screening Instrument (DVSI)
• The outcome of the tool may assist in determining case assignment.
• Static 99:
• Sex Offender Actuarial Risk Assessment.
• This is an actuarial assessment instrument used to assess adult male sex
offenders. This screener is used by the Indiana DOC and parole in the
assessment of offenders.
Brier Frasier
Probation Officer
Monroe Circuit Court Probation Department
CASE PLANS
• Clients with moderate to high overall risk for recidivism receive
a case plan.
• Case plans focus on the 2-3 highest risk domains, especially
those which are shown to be criminogenic (Antisocial Attitudes
and Beliefs, Peers, etc.).
• Supervising officers develop and share the case plan with the
client.
• Target areas.
• The goals for these areas.
• What the client and the officer do to lower the risk in these areas in
specific ways.
• Case plans update every 6 months to show improvement and to
fine tune the interventions.
Becca Streit
Probation Officer
Monroe Circuit Court Probation Department
SUPERVISION TOOLS
• Offender Motivation for Positive lifelong changes
• Obstacles
• Self-Centered thinking, blaming, minimizing, assuming the worse
• Substance abuse & relapse
• EBP Tools
• Cognitive behavioral intervention forms (ie. thinking reports, problem
•
solving)
Client & officer addressing needs together
SUPERVISION TOOLS
• Reinforcers & Sanctions
• Acknowledging positive thinking & behavior (i.e., verbal praise,
•
certificates, court memo).
Timely imposition of consequences related to negative behavior.
Julie Robertson
Probation Officer
Monroe Circuit Court Probation Department
CONTINUOUS QUALITY
IMPROVEMENT (CQI) COMMITTEE
DEPARTMENT CQI POLICIES
• CQI Department Policy on Commitment & Process
• Why are we doing it?
• Flowchart
CQI
Team
The CQI purpose
Supervisor
Team
Chief
PO
Judges/
Advisory
Board
CQI – FOCUS ON ASSESSMENT
• Inter-Rater Reliability Policy
• Immediate Development Need
• Department has invested in certified trainers
• Assessment Booster
• Prepared for mandatory certification
• Verifying appropriate assessment results to match needs with available
resources
Andrew Chandler
Probation Officer
Monroe Circuit Court Probation Department
EXIT SURVEYS
• Purpose
• Provides ongoing feedback from clientele to organization.
• Identifies staff strengths and development.
• Tool selection
• Selected an exit survey developed by EBP expert Mark Carey.
• The exit survey will be used for the entire department.
EXIT SURVEYS
• Implementation
• Target of exit surveys will be to all clients.
• Compilation of feedback will be reviewed by management.
• Quantitative information will be documented for ongoing evidence of
improvement.
• Exit survey research is underway.
Rachael Scott
Probation Officer
Monroe Circuit Court Probation Department
EBP in Job Performance Audits & Evaluations
• Reviewed existing performance policy & updated for EBP
• Created case audit policy & procedure for entire department
• Supervisor & Officer Consistency in case file management
• Created case audit checklist
• Pilot for case audits for both officers & supervisors
• Review feedback & improve EBP policies for audits & evaluations
Troy Hatfield
Deputy Chief Probation Officer
Monroe Circuit Court Probation Department
Becoming an
Evidence Based Practice Organization
Questions?