ORANGE COUNTY GREAT PARK
Summer Series 2010
Staging Services
Request for Quote
All responses due Friday, April 30, 2010; please direct any questions
to:
Chris Burrill
[email protected]
949-854-4184
Please provide a not to exceed bid encompassing the below listed
services and materials for the 2010 OCGP Concert Series. The
series consists of eight Fridays and Saturdays. See the schedule in
Attachment A for exact dates. Saturday main stage performances
draw an audience of approximately 1500 seated patrons, with one or
two acts drawing an additional 1000. The Friday night dance series
consists of a smaller stage, dance floor and typically attracts 400-600
guests both dancing and seated. Though an exact act list is not
available at this point, please see Attachment B for a listing of past
acts.
Though some acts will be larger, some smaller, some will have
greater technical requirements, some lesser, your quote must be
structured so as to cost share throughout the series and keep the
weekly costs consistent. Additional billing will only be allowed in the
narrowly defined conditions outlined below. All labor is to be inclusive
of all onsite time, no hourly or overtime billing.
Vendor and all of vendor’s subcontractors (if applicable) must meet
and be able to certify that they meet the city of Irvine living wage
requirements, see below:
http://www.cityofirvine.org/cityhall/purchasing/living_wage_ordinance.
asp
Vendor and all of vendor’s subcontractors (if applicable) must
maintain minimum $2,000,000 liability insurance and provide proof of
same.
Vendor and all of vendor’s subcontractors (if applicable) must
maintain a worker’s comp policy covering all employees working on
the OCGP site.
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TECHNICAL REQUIREMENTS:
Saturday-Main performance stage and risers and roof structure:
Your quote must meet the following minimum specifications:
• Professional staging with freshly painted black non skid
surface.
• Decks to be minimum 4x8.
• Bill Jax or similar stage is NOT acceptable.
• Stage dimensions: 40’ x 28’ x 5’.
• Skirting on DS edge.
• Two sets of entry steps, up right and up left.
• Truck ramp to get production equipment on add off stage.
• Railing on sides and rear of stage.
• Six leg Thomas or similar self climbing roof, genie or similar
towers are not acceptable roof support.
• Main roof 40’x32’x25’ high.
• Two sound bays also 25’ high.
• Additional truss cantilevered 8’ downstage to improve front
lighting.
• All required bases and counter weight.
• Also include three 8x8 risers with carpeting and legging at 1, 2
and 3 feet for band risers.
• 40’ x 40’ shade cloth roof.
• Vendor is responsible for insuring all structures meet local code
requirements and to provide stamped engineering drawings for
inclusion in permitting package.
• Full height and width scrim back drop (black textaline
acceptable).
• All strike and setup labor.
• Labor to hang and maintain two banners hung in the sound
bays.
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Saturday-Mainstage lighting system:
Provide a lighting system for the main stage meeting the following
minimum specifications:
• 120 1000w Par can rig, 60cans front, 60cans rear (SC4 pars
acceptable).
• 8 lekos for front light specials.
• Two Eight or nine lights for audience wash.
• Color for all fixtures.
• Cabling package as required.
• Console with sub mastering capabilities.
• Dimming as required.
• Operator for all performances.
• Setup and strike labor
Saturday-Mainstage Sound System:
Provide a sound system meeting the following minimum
specifications:
• Eight boxes per side flown line array system. For most acts a
QSC Wideline or similar “medium” size line array will be
acceptable.
• Anticipate for two acts the line array will need to be a JBL
Vertec or similar nationally recognized rider friendly line array.
• Package of subs, minimum six dual 18” cabinets.
• Front fills.
• All cabling and amplification.
• Digital FOH console and digital monitor console with splitter.
For most acts M7’s or similar will be acceptable.
• Anticipate for two acts consoles will need to be PM5D or other
similar top of the line rider friendly digital consoles as specified
by the acts rider.
• Package of wired and wireless microphones as specified by the
artists.
• Monitor package consisting of either in ear or bi-amped wedges
or a mixture of both as specified by the artists.
• Side fills as required.
• FOH Engineer.
• Stage / System tech.
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Monitor engineer.
All snakes, stage boxes and cabling as required.
All setup and strike labor.
Additional delay tower for the “lawn” area (see Attachment C
diagram; “lawn” is on other side of Landing Spot Cafe).
Consisting of a minimum of 4 QSC Widelines or similar. Power
is available locally but because of audience concerns signal to
this array will need to be wireless.
Page 4 of 9
Friday and Saturday-Backline requirements:
Vendor is responsible as part of their advance with each performer to
determine the backline requirements for each act.
Please provide the following services:
• Artist advance, determine backline requirements.
• Arrange rental of backline.
• Pick up, deliver, and setup backline.
• Strike and return backline.
As it can be assumed that the majority of the artists will have backline
requirements, all costs except for the rental of the backline need to be
included in your quote. The actual rental may be charged on an as
used basis. No setup, delivery or return costs may be included.
Friday and Saturday-Power Distribution:
Vendor is responsible for distributing power to the following from the
park’s two 400amp 3/0 services. Please include all the following items
in your quote:
• Distribution to mainstage lighting.
• Distribution to mainstage sound & video.
• Stage power package for backline.
• Power to the Friday Night stage for audio.
• Power to the Friday Night stage for lighting.
• Power to three RV style dressing room units.
• All required, cable, and distros.
• All required cable ramps and handicap crossovers meeting
local requirements.
• All materials used and all work must meet all applicable local
and state codes.
• You must prepare an electrical distribution plan for inclusion in
the permitting package.
• All setup and strike labor.
Page 5 of 9
Friday and Saturday-Video System:
All main stage performances will require an imag system to deliver
the concert into the hanger café space. The camera and projector will
work on all Saturday dates; the projector with attached DVD player
will work on all Friday dates (no camera on Friday).
Please meet the following minimum specifications in your quote:
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Camera to be Sony D35 or better.
45x9.5zoom lens and tripod.
Signal feed from main stage into hanger (approximately 1200ft).
10.5 x 14 front projection screen.
7500 lumen or better projector.
Camera risers.
Operator for all performances; set and strike labor.
DVD player to play pre-concert loop.
Trussing and rigging for screen and projector.
Friday and Saturday-Hanger sound system:
On Saturday nights the concert feed from the main stage needs to be
piped to the Hanger Café; on Friday and Saturday nights background
music will be played in the hanger café.
Please meet the following minimum specifications in your quote:
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Eight powered speakers, FBT Max 4a or better.
Mixer.
IPod hookup (iPod provided by others).
Cabling from the main stage (approximately 1200ft).
Trussing and rigging as required.
Set and strike labor.
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Friday and Saturday-Hanger lighting system:
On both Friday and Saturday night the hanger café will need to be lit
in an artful and functional manner with color washes over seating and
tables. Display lighting for all bars, food stations and registers.
Please meet the following minimum specifications in your quote:
• 50 Source 4 Par cans and or lekos, also acceptable are LED
pars of a minimum 80w power consumption or better.
• Trussing and rigging as required.
• All set and strike labor.
Friday and Saturday-Hanger Power Requirements:
Because the hanger café currently has no available power your quote
must include the costs to power all sound, video and lighting. There
are two ways to accomplish this. Bring power from the main stage
services (800ft) or alternatively a generator can be located adjacent
to the hanger.
Your quote should include the following:
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Generator if used.
All fuel if used.
All cabling.
All cable ramps.
Installation and strike labor.
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Friday and Saturday-Production Management:
Vendor is to provide a production manager / single point of contact to
fulfill the following duties:
• Attend approximately six preproduction meetings.
• Liaison as required with city and park personnel during the
permitting and pre-production process.
• Advance all Friday and Saturday acts.
• Supervise all load-in, and strike activities.
• Supervise all Saturday, setups, sound checks, performances
and strikes; the production manager may also hold a production
position on Saturday such as lighting operator or sound mixer.
• Attend post mortem if requested.
• Prepare all site plans and drawings.
• Assist in the preparation and submission of production
schedule.
Saturday-Stage labor:
Provide on a nightly basis all labor required to load-in, operate and
strike the artists, backline and production equipment. Some acts may
require less, some more. Additional billing will be permitted only if an
act requires more than six stage hands in addition to the FOH
engineer / tech, monitor engineer and lighting operator. Historically
95% of all dates have required only three stage hands in addition to
the operators.
Page 8 of 9
Friday-Sound System:
Provide a sound system meeting the following minimum
specifications:
• Ground stacked tri-amped or better house system to cover
180deg. Must include subs.
• All cabling and amplification.
• Min 24input console to feed house and 4 monitor mixes. For
most acts M7’s or similar will be acceptable.
• Package of wired and wireless microphones as specified by the
artist. Plus 1 wireless headset for dance instructor.
• Monitor package consisting of 4-8 bi-amped wedges or as
specified by the artist. All cabling and amplification.
• FOH Engineer.
• Systems Tech.
• All snakes, stage boxes and cabling as required.
• All setup and strike labor.
• Package will need to be struck and setup every weekend.
Friday Lighting Package:
Very simple lighting package consisting of:
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Two lighting trees 10’ tall.
Six source 4 pars.
Cable and color package for above.
Package will need to struck and setup every weekend.
Location:
Orange County Great Park/Great Park Balloon Site
Located on Marine Way, off of Sand Canyon Blvd
Between I-5 freeway and Trabuco Road
Irvine, CA 92618
Attachment “A” – OCGP 2010 Schedule-PDF
Attachment “B” – OCGP 2008 2009 Past Acts-PDF
Attachment “C” – OCGP General Event Site Plan-PDF
Page 9 of 9
ORANGE COUNTY GREAT PARK
Summer Series 2010
Staging Services
Attachment A-Schedule
Eight Friday Night Dance Series:
Friday, August 6, 2010
Friday, August 13, 2010
Friday, August 20, 2010
Friday, August 27, 2010
Friday, September 3, 2010 (Labor Day weekend)
Friday, September 10, 2010
Friday, September 17, 2010
Friday, September 24, 2010
Eight Saturday Night Concert Series:
Saturday, August 7, 2010
Saturday, August 14, 2010
Saturday, August 21, 2010
Saturday, August 28, 2010
Saturday, September 4, 2010 (Labor Day weekend)
Saturday, September 11, 2010
Saturday, September 18, 2010
Saturday, September 25, 2010
ORANGE COUNTY GREAT PARK
Summer Festival
Irvine CA
Friday night dance parties
Saturday night concerts
2008, 2009 CONCERT ARTISTS
17 Hippies
Arlo Guthrie
Big Bad Voodoo Daddy
Don Vappie and the Creole Jazz Serenaders
Easy Star All-Stars
Edgar Meyer and Chris Thile
Eileen Ivers and Immigrant Soul
HAPA
Honk
Inti-Illimani with Francesca Gagnon
Jaipur Kawa Brass Band
Niyaz
Quetzal
Toto la Momposina
Vagabond Opera
Yaelisa and Caminos Flamencos
2008, 2009 DANCE PARTY ARTISTS
Big Sandy and His Fly-Rite Boys
Bollywood Step
Cedric Watson
Derek Bordeaux Group
Eve Selis
Johnny Polanco y Conjunto Amistad
Los Pinguos
Merchants of Moonshine
Mike McCaffrey
Nachito Herrera
Pete Jacobs and His Wartime Radio Revue
Steve Lucky and the Rhumba Bums
Booking now for Summer 2010
August 6 – September 25
= Landing spot cafe
= Hangar cafe
= Friday night
stage
= Saturday night
stage