Board Meeting Minutes November 18, 2015 6:30 p.m. Present: Seth Wise, Michael Brodie, Richard Drath, Ivy Feinstein, Steve Jackman, Randee Lefkow, Dara Levan, Jane Levy, Ken Morris, Jacob Schreiber, Dr. Sheldon Ross, Ellen Sredni, Amy Stolberg, Selma Telles, Judy Zipper, Teresa Duvall, Kathie Mendez, and Karen Bromfield. Invitees: Benji Leach and Olivia Marcus I. Introduction o Welcome was extended to Teen Board Members, Benji Leach and Olivia Marcus, and the newest Board Member Dara Levan. o Teen Board Upcoming Events Food Collection for four families Basketball Tournament Teen Scavenger Hunt Leadership Training o Michael Brodie will send Benji Leach the contact information for the Miami Midnites Basketball team, a professional developmental team and minor league affiliate of the Maccabi Haifa Professional team of the Israeli Basketball super league. o GJFS Mitzah Moment GJFS Organizational videos were shown. II. III. Approval of Minutes MOTION by Michael Brodie; SECONDED by Dr. Sheldon Ross. VOTED: The October 28, 2015 Minutes has been approved. Budget & Finance o Kathie Mendez outlined the financials for GJFS and JFHC. Discussion: GJFS owes JFHC $724,824. III. Budget & Finance (Continue) Discussion: We need to determine how the Foundation money should be displayed and how it should be presented to the Auditor. The JFHC Forecast shows a surplus of $581,483. Will the Claims Conference go back to Germany to negotiate exceptional hours for all the agencies? o JFHC Projections Quality Control will increase going forward. Managing clients will become easier at the beginning of the year. IV. Draft Programmatic Vision for GJFS o We need to spread the word about GJFS. o Key positions such as an Event Planner and an additional Care Manager are needed to build the infrastructure. o The Strategic Priorities will be discussed in more detail at the next Board meeting. o Discussion: How do we increase the profile for GJFS? Should we have more events throughout the year or establish relations to request larger donations. V. Good and Welfare o Upcoming events: 1/21/16 - Movie Night @ Cinema Paradiso 2/16/16 - Power Hour Lunch – Venue TBD 4/17/16 - Chocolate Seder – Venue TBD o There was a discussion about the selection process of Board Members and Chairs of Events. Jacob will get together with the Fundraising chairs and a Governance meeting will be called in the next month. o Kudos to the Chai Tea Committee for having a successful event. Meeting adjourned at 9:02 p.m 2|Page Board Meeting Minutes December 23, 2015 6:30 p.m. Present: I. Michael Brodie, Richard Drath, Steve Jackman, Randee Lefkow, Jane Levy, Dr. Sheldon Ross, Jacob Schreiber, Sharon Schwartz, Selma Telles, Kathie Mendez and Karen Bromfield. Introduction Welcome was extended to all. A. Approval of Minutes MOTION by Selma Telles SECONDED by Michael Brodie. VOTED: The November 18, 2015 Minutes has been approved. B. GJFS Mitzvah Moment Steve Jackman shared the story about a group of anonymous donors known as the Hanukkah Wish List Minyan. They gifted various people with holiday cheer. The recipients were identified by the Case managers as ones that would benefit the most from the donations. The gifts ranged from $200 - $700. II. Budget & Finance A. GJFS Assets Liabilities Net Assets - $5,305,777 $2,761,719 $2,544,058 B. JFHC Assets Liabilities Net Assets - $867,409 $821,907 $ 45,501 III. CEO Report - Strategic Priorities for FY16 Report A. Infrastructure and Staffing Achieved Partially Achieved Hiring a CFO. Hiring a Marketing/Events Officer. Institutionalizing new Performance Gauge. In Progress Institutionalizing Welligent Exploring new office spaces. Fixing our phone system. Replacing current IT consultant. B. JFHC It is on target to make the money originally budgeted. C. Claims Conference This is partially achieved. 2016 will be a better year. Currently, GJFS is working with the Claims Conference to establish a more reliable funding calendar. D. Development Improvement is needed. Rebuild database Additional Fundraisers needed. Expand Events calendar 1. 1/6 - Darren Blake’s fundraiser (Adopt a grandparent). 2. 2/17 - Power Hour Lunch at Greenspoon Marder E. Prioritize Investment In Fee-Based Programs Help is needed in Counseling Services. Jacob Schreiber will seek some guidance relating to the services offered. F. Financial We have made good progress. We now have good numbers we can trust. G. Program Investment Options and Priorities Jacob Schreiber outlined a chart that reflected if programs were considered high mission vs. high revenue. 2|Page G. Program Investment Options and Priorities (Continued) Mission Guardianship Showcase program Counseling Joshua’s Path Domestic Abuse Care Manager Holocaust JFNA Grand Cafe Europa - The Board suggested not accepting the JFNA grant that pertains with Nova, due to the large amounts of funds we’d have to raise and because we are trying to diversify our portfolio of programs. H. March of the Living This will be discussed at a later date. IV. Good and Welfare o Upcoming events: 1/21/16 - Movie Night @ Cinema Paradiso 2/16/16 - Power Hour Lunch – Greenspoon Marder 4/17/16 - Chocolate Seder – Venue TBD o David Schulman has retired. o Randee Lefkow has relinquished her role as Kolot Chair but has agreed to continue working with the group as a consultant. o Jacob Schreiber received letters from the Claims Conference for $9,100,000 as the grant for 2016 and $40,000 Emergency aid allocation for 2015. Meeting adjourned at 8:35 pm. 3|Page Board Meeting Minutes January 27, 2016 6:30 p.m. Present: I. Seth Wise, Michael Brodie, Ivy Feinstein, Pearl Goodman, Dr. Stanley Goodman, Steve Jackman, Dara Levan, Jane Levy, Dr. Sheldon Ross, Jacob Schreiber, Ellen Sredni, Amy Stolberg, Kathie Mendez and Karen Bromfield. Introduction Welcome was extended to all. A. GJFS Mitzvah Moment Elizabeth Sumpf spoke about the Holocaust Survivors Program which currently has about 800 clients. There is also a struggle to fulfill the clients’ needs as there is a waiting list of approximately 700 hours. Additionally, Elizabeth spoke about the areas that the client needs assistance are: Home Care Cleaning Service Meal preparation Transportation Bathing B. Approval of Minutes MOTION by Dr. Sheldon Ross. SECONDED by Michael Brodie. VOTED: The December 23, 2015 Minutes has been approved. II. Budget & Finance A. GJFS The Actual Revenue YTD is $5,824,729.86. The surplus which included hiring various positions was $139,956.50. B. Audit The Financial Audit has been completed yesterday. The findings will be presented to the Audit Committee within one week. III. Marketing Report Jacob Schreiber met with Jillian Tobias to discuss a GJFS Marketing plan to build a robust GJFS image and to rebrand the logo. The proposed monthly cost to hire Jillian would be $2,200. Jillian met with a few staff members which provided assistance to develop an Agency Fact Sheet. Jillian’s suggestions were as follows: Send e-blast about people receiving assistance from GJFS. Utilize LinkedIn, Twitter and YouTube effectively. Apply for a Google Ad Grant. This Grant is an online advertising tool. The Google Ad Grant empowers nonprofit organizations through $10,000 per month using in kind Ad words advertising, promotes their mission and initiatives on Google Search result pages. After hearing Jillian’s proposal, the feedback was positive; however, the priority would be to first revamp the website and make it more donor-friendly. IV. Board Education A. Views Fred Stock’s thoughts were that GJFS should expand the community impact and to get the message out. He went on to say that GJFS should consider starting a Food Bank because it would provide tangible ways of involvement such as volunteering, sorting, packing and distributing. B. Counseling Set up satellite offices. C. Programing Identify 3-5 areas you want to grow the program. Services to Seniors. Care Management. Counseling. V. Next Steps The Board Retreat is scheduled for March. Gil Bonwitt will be the Facilitator. 2|Page VI. Good and Welfare o Screening with a Meaning was very successful. Congratulations to Jennifer Cohen for organizing the event. Upcoming events: 2/16/16 - Power Hour Lunch – Greenspoon Marder 2/23/16 – Darran Blake’s Power Hour – BBX Capital 4/17/16 - Chocolate Seder – Venue TBD Meeting adjourned at 8:36 pm. 3|Page Board Meeting Minutes February 24, 2016 6:30 p.m. Present: I. Seth Wise, Michael Brodie, Alan Cohn, Richard Drath, Ivy Feinstein, Jacob Schreiber, Sharon Schwartz, Dr. Sheldon Ross, Amy Stolberg, Selma Telles, Kathie Mendez, Karen Bromfield and Teen Board Members (Benji, Naomi and Scott). Introduction Welcome was extended to all. A. GJFS Mitzvah Moment Jacob Schreiber shared stories about the impact that GJFS has had on various individuals. B. Approval of Minutes MOTION: Dr. Sheldon Ross. SECONDED: Michael Brodie. VOTED: The January 27, 2016 Minutes has been approved. II. Budget & Finance A. Audit Report David Hollander from Morrison, Brown, Argiz & Farra presented the Audit Report. Highlights included: - The Audit went smoothly. JFHC will have more activity taking place in the second year. It has been determined that August or September 2017 would be the best time to do the next Audit. B. Resolutions MOTION: Michael Brodie. SECONDED: Dr. Sheldon Ross. VOTED: GJFS is able to borrow funds in the amount not to exceed $1,000,000.00 from Jewish Family Home Care. MOTION: Richard Drath. SECONDED: Sharon Schwartz. VOTED: GJFS to designate a beneficiary recipient in the event that future endowments in the amount of $100,000.00 or greater is received. C. Financials Assets - $1,748,859.49, Liabilities - $1,538,694.23 and Net Assets - $230,647.65. III. CEO Report A. Claims Conference The Claims Conference will be distributing as much as $700,000 to be used for the unmet needs of Holocaust Survivors. As a result, JFHC will be able to provide more hours to the clients. B. Power Event Darran Blake’s second fundraising event raised about $10,000. C. Marketing We now have a Marketing Consultant that will be donating her time for our Marketing needs which will include writing and creating the JFHC website. Samples of the new logos were displayed. MOTION: SECONDED: VOTED: ABSTENTIONS: Alan Cohn. Dr. Sheldon Ross. To proceed with the jfs logo with Goodman Jewish Family Services listed below. Ivy Feinstein and Selma Telles D. Behavioral Health Jacob Schreiber has asked Neil Newstein for assistance in finding an experienced person that will be able to assist with the expansion of the Counseling Program E. Physical Space Presently, JFHC has over 380 employees. They will be moving by the end of March to a bigger suite in the building since they have outgrown the current space. F. Governance New Board Members are now required to serve on the Board for one year prior to being on the Executive Board. MOTION: Dr. Sheldon Ross. SECONDED: Michael Brodie. VOTED: Phase 1- Mark Kravitz, Ronit Neuman, Jack Fintz and Adele Stone will become members of the GJFS Board subject to their acceptance. Phase 2: Mark Gendal and Darran Blake are under consideration but will be approved as Board Members at a later date. IV. Good and Welfare The Board Retreat is scheduled for March 27th. Gil Bonwitt will be the Facilitator. Meeting adjourned at 8:07 pm. 2|Page Board Meeting Minutes April 20, 2016 6:30 p.m. Present: I. Dr. Sheldon Ross, Alan Cohn, Richard Drath, Ivy Feinstein, Steve Jackman, Jane Levy, Ken Morris, Ronit Neuman, Jacob Schreiber, Sharon Schwartz, David Schulman, Ellen Sredni, Amy Stolberg, Selma Telles, Kathie Mendez, Karen Bromfield and Teen Board Members (Benji Leach, Naomi Feinstein and Scott Wasserman). Introduction Welcome was extended to the newest Board Member Ronit Neuman and to all. A. GJFS Mitzvah Moment Ivy shared the story about the impact RAK PAK has had on one person. B. Approval of Minutes MOTION: Alan Cohn. SECONDED: David Schulman. VOTED: The February 24, 2016 Minutes has been approved. II. Budget & Finance A. Income - - Claims Conference Grant Income YTD - $7,418,512.01 JFHC Management Income YTD - $ 318,750.00 B. Expenses - Total Expenses YTD - $8,857,297.94 III. CEO Report A. Claims Conference The Claims Conference (CC) has awarded JFS with as much as $700,000 to be used for the unmet needs of Holocaust Survivors. The itemized summary of the CC is as follows: a. 65% - Home Care b. 25% - Salary and other needs etc. c. 10% - Administrative Overhead. B. Marketing We have hired a Marketing Director and he will be starting on May 2nd. C. People/Infrastructure A Needs Assessment will need to be completed. The Board will work with the staff to create a strategic plan. Liorah Karni will be leaving JFS in mid-June. Her replacement has been selected and he will be shadowing her for about 1 month. Seth Wise has agreed to chair a Committee that will provide more detailed data for Holocaust Survivors. Thalia Rydz received the Broward Victims Rights Council Rookie of the Year Award for her work on behalf of victims in Broward County. Benji Leach mentioned that approximately $1,945 was raised for the Teen Basketball Tournament. RAK PAK hosted a Power Hour event earlier in the afternoon. The event was very successful and there were twenty five new prospects. The Holocaust Survivor Welfare Force raised almost $30,000 and as a result, twenty five people were able to attend the Seder. D. Bylaws The By-laws Committee has made progress in revising the current Bylaws. E. Board Retreat Preview The Board Retreat is scheduled for Sunday, May 1st. Gil Bonwitt will be the Facilitator. F. Upcoming Events Movie Night – November, 2016. Kolot Luncheon – January 8, 2017. IV. Governance MOTION: Selma Telles SECONDED: Richard Drath VOTED: The Board and Executive Board members have been approved for the new fiscal year 2016-2017. 2|Page V. Good and Welfare The budget will be presented at the Finance Meeting in May and the results will be brought to the Board in June. Richard Drath will be honored at the upcoming Federation’s Annual Meeting. Meeting adjourned at 7:38pm. 3|Page Board Meeting Minutes August 24, 2016 6:30 p.m. Present: I. Dr. Sheldon Ross, Michael Brodie, Alan Cohn, Richard Drath, Ivy Feinstein, Jack Fintz, Pearl Goodman, Dr. Stanley Goodman, Jane Levy, Ken Morris, Rabbi Howard Needleman, Jacob Schreiber, Ellen Sredni, Amy Stolberg, Seth Wise, JoAnne Mayz and Karen Bromfield. Introduction Welcome was extended to all. A. GJFS Mitzvah Moment Eric Troy, Director of Holocaust Survivors Assistance Program, shared the story about a woman that was legally blind and had lots of medical problems. After arranging for her to receive services ranging from home care to housekeeping, her health started to improve. After visits from the Care Manager, the woman praised JFS for its impact on her life. B. Approval of Minutes MOTION: Alan Cohn. SECONDED: Amy Stolberg. VOTED: The June 22, 2016 Minutes has been approved. II. Marketing A. Grant JFS was awarded a Google Grant for $10,000/month. B. Database Donor Perfect will be replacing Raiser’s Edge database. C. Video The new Agency video will be completed by the end of the year. D. Charity Navigator As a result of Charity Navigator the online donations and visibility have increased. The numbers for the analytic site traffic have also improved. The most popularly searched word was counseling. III. Finance $900,000 – JFS/JFHC combined surplus $1,200,000 – Positive cash flow $9,000,000 – Anticipated JFHC revenue $360,000 – Management fee owed to JCS-Miami, as per our agreement Additional funding for unmet needs was received from the Claims Conference, potentially boosting our total grant next year to $16 million IV. Governance A. Board Nominations Vote MOTION: Seth Wise. SECONDED: Alan Cohn. VOTED: Diane Weinbrum will become a member of the GJFS Board. MOTION: Ken Morris. SECONDED: Alan Cohn. VOTED: Barbara Goldberg will become a member of the GJFS Board. MOTION: Michael Brodie. SECONDED: Seth Wise. VOTED: Marc Lowell will become a member of the GJFS Board. B. Board Committees & Next Steps Personnel Committee – Sharon Schwartz has engaged Sageview Consulting to locate a Chief Development Officer. Education Committee – Jane Levy, Chair. Bylaws Committee – There will be a final presentation of the Bylaws at the next Board Meeting. Investment Committee – Richard Drath, Chair. Food Pantry Committee – Chair, TBD. Strategic Planning Committee – Seth Wise, Chair. 2|Page C. Board FY17 Goals and Accountabilities Discussion of Measurable Goals: a. Bylaws revision. b. 100% participation at Board events and meetings. c. Enhanced knowledge of Judaism. V. CEO Report A. Space Ken Morris has been assisting Jacob with researching vacant office space with regards to cost and location. Ken to assemble and call a committee meeting to discuss this pressing issue, as JFS is out of physical space. B. Goodman Gift Stanley announced his and Pearl’s intentions to “speed up” payment of the grant and not wait to pay the $2 million until after the have passed. Their intention is to provide $250,000 a year until the whole $3 million pledge is paid off. Profound gratitude and thanks for their continued support. C. Amaturo Gift Appreciation and thank you to Seth Wise for securing a $10,000 gift. D. Meltzer Gift Jacob reported a receiving a pledge of $35,000 over two years from Alan Melzer. E. Thalia’s departure Thalia Rydz, Domestic Abuse Coordinator will be leaving. Amanda Mor, her replacement, will be starting on Thursday, September 1st. F. Elevate JFS has contracted with Elevate, a grant writing company for six months. They will be resourcing, managing and writing grants. G. Food Truck Event There will be a Food Truck and Fun Night at Temple Kol Ami on September 21. VI. Good and Welfare Seth and Lori Wise will be hosting a Cocktail event for Board Members and their spouses along with the Senior Staff on November 14. Meeting adjourned at 8:30 pm. 3|Page Board Meeting Minutes September 28, 2016 6:30 p.m. Present: I. Dr. Sheldon Ross, Michael Brodie, Richard Drath, Ivy Feinstein, Barbara Goldberg, Steve Jackman, Jane Levy, Marc Lowell, Ronit Neuman, Jacob Schreiber, Sharon Schwartz, Ellen Sredni, Amy Stolberg, Selma Telles, Seth Wise, Kathie Mendez, Lisa Rahman, Karen Bromfield and Benji Leach, Teen Board Member. Introduction Welcome was extended to all. A. GJFS Mitzvah Moment Goodman JFS hosted a special 100th birthday celebration for Steven Berkowitz. He shared many jokes with the staff. Steven had a wonderful time blowing out his “100” birthday candle and felt like a celebrity after his interviews with NBC6, WFOR4 and Sun Sentinel. B. Approval of Minutes MOTION: Steve Jackman. SECONDED: Michael Brodie. VOTED: The August 24, 2016 Minutes has been approved. II. Staff Report: Family Link Family Link is a program that provides Care Management for Older Adults and the Disabled. It is fee based with a cost of $120/hr. Family Link has one full time and two part time staff members. The target area is usually out of state. YTD - 28 clients. Last fiscal year -18 clients. Referrals are being sought from the Board Members. Discussion: Is it possible to do a seminar for the State Attorney? Have you received any information from Federation regarding this program? What is the average time for each client? Do you have any Joshua Path cases? Lori will try to do a tri-county collaboration. III. Financial Highlights The Audit is currently underway. To date, we do not anticipate any problems. Overall, the Agency is on a great financial path. $116,101- JFS surplus $278,000 - JFHC surplus IV. Food Pantry Discussion The slideshow presentation was enlightening. The need to feed people is “needless”. Food desserts are created by people that do not have transportation to buy food. The Sun Sentinel has a documentary called “The Hidden Hungry” that outlines more specific details. GJFS distributes $40 - $100 to about 300 Holocaust survivors and another 65 Seniors in need. Discussion: A. Questions What is the strategic target? Jewish vs. general community? Define the type of food pantry? (All kosher, kosher and non-kosher, market style, mobile, deliveries etc.) Location – Hollywood? Near the Jewish population and people living below the poverty line. The location should have a good transportation grid and easily accessible via bus. Will you distribute expired food? B. Phases Phase I First year -150 clients; Second year - 250 clients; Fifth year – 500 clients. 1 staff member would be needed. Facility should include shopping privileges by appointment. Phase II Go mobile. Recruit volunteers to make food deliveries to seniors and families that are not able to come to “the market”. Purchase van or truck. Recruit adults with disabilities to work in appropriate functions. C. Cost $150,000/yr must be raised from the community to break even and that does not include the startup cost. D. Challenges/Next Steps Solidify a working Committee/Chair. Find a suitable facility in Hollywood. Find an appropriate Director. 2|Page D. Challenges/Next Steps (Continued) Draft a business plan. Build in base of clients through community contacts. Raise money to support operations. E. Food Pantry Committee Members are Ivy Feinstein, Richard Drath, Steve Jackman, Ellen Sredni, Amy Stolberg and Jacob Schreiber. MOTION: Steve Jackman. SECONDED: Richard Drath. VOTED: To proceed with forming a Food Pantry Committee earmarking $100,000 in funds for FY 2017. V. Governance The upcoming KOLOT event will be called JFS KOLOT. A. Adopting New Bylaws: Vote MOTION: Steve Jackman. SECONDED: Richard Drath. VOTED: To accept the Bylaws as amended and add a provision that will prohibit JFS from violating our 501(c) (3) status. Committee Chair Reports: Progress on Developing Goals Education The first Board Orientation Lunch was held and it went well. Risk Management/Program Review Lisa met with each department head and asked them to evaluate their programs. Steve Adler has been added as a Risk Management consultant. Teen Board The Teen Board assisted with the Food Truck Night which was their first event for the year. Thanksgiving Baskets were provided for four families last year and they hope to increase the number of families this year. Selma Telles outlined the Teen Philanthropy Program. This will include teaching teens how to raise money and managing money. The culmination will be hosting a dinner at the end of the year. 3|Page VI. Good and Welfare Upcoming Event – RAK PAK – Backpack project. Meeting adjourned at 8:14 pm. 4|Page Board Meeting Minutes October 26, 2016 6:30 p.m. Present: I. Dr. Sheldon Ross, Michael Brodie, Richard Drath, Barbara Goldberg, Steve Jackman, Jane Levy, Marc Lowell, Ken Morris, Ronit Neuman, Jacob Schreiber, Amy Stolberg, Selma Telles, Kathie Mendez, Lisa Rahman, Karen Bromfield and Teen Board Members - Benji Leach, Ross Leach and Dina Modlin. Introduction Welcome was extended to all. A. GJFS Mitzvah Moment GJFS has been assisting people in so many ways. Financial Assistance receives an average of approximately fifty calls daily. Barbara shared with the Board a few significant cases. B. Approval of Minutes MOTION: Richard Drath. SECONDED: Jane Levy. VOTED: The September 28, 2016 Minutes has been approved. II. III. Jewish Federation Presentation Justin Pollack, Director of Professional Network and Selma shared some statistics about the Jewish population as it relates to the disabled and the impoverished. Pledge cards were distributed and 100% participation was requested. Staff Presentation: Older Adult Initiatives Dawn, Director of the Older Adult Initiatives program discussed some of the aging-related issues like maintaining a home, getting transportation, having emotional concerns that are experienced in the Older Adult Initiatives program. Discussion: Handyman services is one option JFS is exploring. Dawn will work on a budget. IV. Financial Highlights Variance to Budget (Claims Conference) - $2,998,896 Total Revenue - $14,297,057 V. CEO Report: FY 17 Strategic Priorities Update A. Food Pantry Kudos to Steve Jackman for raising as much as $75,000 for the Food Pantry. Discussion: Kosher vs. Non-Kosher. There will be a Focus Group at the next Board Meeting. Karen Dennis will be doing a presentation B. CDO Search Interviews are currently being scheduled. C. Events Committee Update November 3 - Barbara Goldberg’s Office opening. November 11 - Café Europa @ Temple Beth El, Hollywood. November 14 - Wine Reception @ Hosted by Seth and Lori Wise January 8 - KOLOT Luncheon @ Renaissance Hotel, Plantation February 28- Holocaust Movie @ Cinema Paradiso VI. Good and Welfare Marc’s company will be hosting an AIG Wealth Management/Tax and Estate Seminar on November 10th from 7:30 – 9:00 am. Jacob is encouraged to attend. Meeting adjourned at 8:13 pm. 2|Page
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