March 2012
Capella Healthcare
ACES Talk
ACES PROJECT TEAM HEADS WEST
OPEN HOUSES
The Lighter Side of ACES
to take place at every hospital
By Magda Osburn, Capella Director of Medical Informatics
The ACES Project Team will be at Capital Medical Center and
Willamette Valley Medical Center the week of March 12 to conduct an
“Open House” and a “Build Validation” of the MEDITECH 6.0 system.
The purpose of the “Open House” is to:
• provide a demonstration of the ACES MT 6.0 product to our
clinical staff
• introduce the functionality of the Electronic Health System
• allow participants (nurses and physicians) to walk through
pre-defined scenarios in the system
The “Open House” is not a training session but intended to achieve
buy-in and ownership by the facility of their new Clinical Information System.
The “Build Validation” is intended to show physician and nursing documentation
functionality including changes made to the documents that were requested during
our design sessions. By doing this, we hope to increase confidence in the system as
well as the desire to use it.
Capella is listening to our end user requests so ACES MT 6.0 becomes their application!
An “Open House” will be conducted at each of our facilities, one at a time prior to
training. Stay tuned for information on an “Open House” at your facility coming soon!
PAG Team Provides ACES Physician Input
By Al Smith, Capella CIO, and Dr. Davud Siepmann, PAG Chair
Driving clinical transformation is the goal of the ACES project at each of our hospitals.
A key to that process is actively seeking physician input on all facets of this project.
To that end Capella has started a company-wide Physician Advisory Group (PAG) to
provide input into IT related decisions, help guide the design of our MEDITECH 6.0
build, serve as facility champions and communicate with the medical staffs at each of
our facilities. The PAG currently meets monthly and includes the following members:
PAG Members Facility Erik Swensson, MD Capella, CMO Ngozi Achebe, MD
Capital David Tollefson, MD Capital Robert Collins, MD Grandview Dwayne Damba, DO
Mineral Area
Victoria Damba, DO
Mineral Area
Brad McIntosh, MD Muskogee INFORMATION ON
THE ADVANCED CLINICAL
ELECTRONIC SYSTEM
PROJECT
Specialty
General Surgeon
Hospitalist
Vascular Surgery
Orthopedic Surgeon
Emergency Medicine
Hospitalist
Family Medicine
­— continued on page 2
What’s in a Name? Plenty,
and thanks for asking…
By Jamie Lawson, Grandview Medical Center
The medical profession sure loves its acronyms.
For the uninitiated, medical terminology and
jargon can become a veritable alphabet soup,
but without all the good “soupy” parts.
For the casual reader, reviewing any sort of
medically related literature usually has one
scratching the noggin, scouring the Internet,
and referencing one or more unusual,
heavy rectangular objects for some type
of meaning to all these pseudo-words. The
more life-experienced team members among us
call those strange objects “books,” by the way.
Over the course of the past few months, many
of us have read or heard some rather colorful
terms bandied about during webinars, in emails,
and even in the very pages of this newsletter
when it comes to Capella’s important ACES
project (which, boys and girls, just happens
to be our first acronym lesson for the day:
Advanced Clinical Electronic System). After all,
there is or will be some semblance of a learning
curve for just about everyone involved in the
project, whether they function as a module
leader, builder, or end user. Often, anything
that’s new to the job or even teases at invoking
the spirit of that sometimes scary word “change”
can be met with brow-perspiring, hand-wringing
trepidation. ACES, a big project with big goals,
is certainly no exception to that common trait
ingrained in our psyche.
But change and adaptability in healthcare is
constant and inevitable. Medical technology
and processes grow and evolve with the
ultimate goal of providing more clinically effective and financially cost efficient health care for
our patients. Our choices are to embrace these
changes to the ultimate benefit of everyone
concerned (ACES High!) or run the risk of falling
behind clinically and competitively (RRFBCC).
By the way, those last two acronyms were just
made up and are now a part of the “virtual”
ACES lexicon.
­— continued on page 2
March 2012
What’s in a Name?
– continued from page one
Since the latter is not an acceptable or viable
option, it’s time to embrace the pesky, yet meaningful and useful vocabulary of our future. Since
there are already more acronyms in medicine
than there are costumes in Lady Gaga’s wardrobe
warehouse, a few more really can’t hurt.
Just a few acronyms you may see in ACES related
communications:
ABS
Abstracting Module
ACES
Advanced Clinical Electronic System
ADM
Admissions Module
BB Blood Bank
BBK
Blood Bank Module
BCTA
BarCode-enabled Transfusion
Administration
BCLA
BarCode-enabled Laboratory
Acquisition
CPOE
Computerized Physician Order Entry
CR
Clinical Review
CWS
Community Wide Scheduling Module
DR
Data Repository or Disaster Recovery
EDM
Emergency Department Module
EMR
Electronic Medical Record
FML
Facility Module Lead
HIM
Health Information Management
(Medical Records) Module
ITS
Imaging and Therapeutic Services
Module (Radiology)
LAB
Laboratory Module
MEDITECH Medical Information Technology, Inc.
MIS
Medical Information System Module
MPI
Master Patient Index
MRI
Medical Record Indexing Module
NPR
Non-Procedural Representation Module
(report writer)
OE
Order Entry
OM
Orders Management
ORM
Operating Room Module
PATH
Anatomical Pathology Module
PHA
Pharmacy Module
PCM
Physician Care Manager Module
PCS
Patient Care and Patient Safety
Module (Nursing and other Clinical
documentation)
PDOC
Physician Documentation
QM
Quality Management Module
RD Report Designer (new report writing tool)
RM
Risk Management Module
Capella Healthcare
PAG Members Facility Specialty
– continued from page one
Kevin Hale, MD Russell Deluca, MD
Renee Aguirre, MD Krista Gordon, MD Richard Young, MD Kyle Shaver, MD David Siepmann, MD Vishal Bhatia, MD
National Park National Park
River Park Southwestern Saint Mary’s Willamette Willamette Willamette
Family Medicine
Emergency Medicine
Hospitalist
Family Medicine
Emergency Medicine
Emergency Medicine
Radiology
Hospitalist
ACES OR TEAM HEADS TO WILLAMETTE VALLEY
By Vickie Bolden, Capella SR OR Analyst, and Deanie Pearcy, HCA ITPS
The ACES OR Project Team will be onsite at Willamette Valley March 26
through 29 to work with each department of surgical services to ensure that
our MEDITECH 6.0 system build and current workflows are considered for
future state processes. The team will be looking to identify any insight from the
Willamette staff to leverage at the other Capella facilities and ensure collaborative
efforts are made. The OR build is on target and we appreciate all the hard work
and efforts by the FMLs.
Patient Safety is focus of New
Barcode-enabled Apps for Lab
By Connie Keeton, Capella SR Lab Analyst
BarCode-enabled Transfusion Administration (BCTA)
BCTA is a shared application between
the Lab module (Blood Bank) and
the
Nursing module (PCS) that will
be
used in the MT6.0 application to allow
positive identification of the blood transfusion recipient. The BCTA application is
available for all patient care areas except the transfusions initiated by anesthesia in
intra-operative surgical suites. BCTA uses a barcode scanner to scan the blood unit
and the patient’s armband. The BCTA application is similar to current processes
in that blood units are processed, cross-matched and issued from the Blood Bank
module, and the care-giver infuses the unit while monitoring the vital signs of the
patient. The difference between the current and future processes is that once the
unit leaves the BBK the infusionist uses the TAR button to document responses
to a pre-defined checklist then uses the barcode functions to scan the unit to be
transfused and the recipient patient’s armband. When using BCTA, the nursing
documentation performed will flow into the Lab module (BBK) to complete the
BBK order with no intervention from the Lab user.
BarCode-enabled Laboratory Administration (BCLA)
501 Corporate Centre Drive, Suite 200
Franklin, TN 37067
(615) 764-3000
[email protected]
CapellaHealthcare.com
BCLA is a Lab application that is used
to positively identify patients prior
to
blood being drawn from the patient.
The
BCLA function uses a barcode scanner at the bedside to scan a patient’s armband then print out the labels indicating
what tubes to draw. The use of BCLA has been shown to reduce patient draw
errors to near zero. At this time, Muskogee Regional in Muskogee, Oklahoma is
Capella’s pilot site for this program.