Computer Skills: Word
Header and Footer: Go to ViewÆHeader and Footer. Header and Footer area, along
with bar will pop up.
Find and Replace: Go to EditÆFind (ctrl F). Insert the word you want to find and
replace it with another word. Useful in theses when you have to switch from the proposal
writing to the final document for your defense.
Page Breaks and Section Breaks: Go to InsertÆBreak. Use page break to go to the next
page or section break to move down to the next paragraph. When using the section break
command, specify where you want the section to break (the next page, right after the
paragraph, etc.).
Formatting Columns: After the section
break, go to FormatÆColumns.
Use either the preset columns or specify
the number of columns you want plus
the width and spacing. Don’t forget to
specify where you want this applied too.
View Formatting and Special Characters: Select the “¶” on the toolbar. Useful in large
documents and to see complex formatting.
Inserting Special Characters or Symbols: Go to InsertÆSymbol
Setting Tabs: Either go to FormatÆTabs or click on the ruler. Useful if you need a leader
with the tab or you can do it manually by:
- Hit the tab key once
- Select the area to be tabbed and then move the tab on top of the page
- Select the type of tab from the left corner of the screen
- Drag and drop the tab were you would like it on the ruler
Right justified tab
Center justified
Left justified Decimal tab
Format Paragraphs with Keeps Properties: Go to FormatÆParagraphsÆLine and Page
Breaks. Keep with Next prevents you from leaving a header at the end of the page. Keep
lines together prevents you from having a single sentence at the end of a page.
Changing Font (face, size, style): Go to FormatÆFont. Select the desired size and style.
Also can select characters or words to be superscript or subscript. Can also select words to be
hidden.
Thesaurus, Word Count, and Spell Check: ToolsÆLanguageÆThesaurus or
ToolsÆWord Count
Macro Protection on or off: ToolsÆMacrosÆSecurity
Borders: Go to FormatÆBorders. Border section is used to apply a border to a
paragraph. Page border applies to the entire page.
Format Numbers: Go to InsertÆPage Numbers. Then click on the Format button.
Computer Skills: Excel
Resize Column Width and Row Heights: For single cell formatting go to
FormatÆColumnÆWidth or go to FormatÆRowÆHeights. To change the overall
formatting of the entire sheet go to FormatÆStyleÆModify.
Wrap Text Inside Cells: Go to FormatÆCells(ctrl 1) ÆAlignment, then select Wrap
Text under Text Control.
Color and Borders: Go to FormatÆCells(ctrl 1) ÆBorders or Patterns. You could also
click on the Border Box or the Fill Color Box on the toolbar, and then select the desired
border or color. (Ensure that the Formatting Toolbar is visible by going to
ViewÆToolbarsÆFormatting).
Format Numbers: Go to FormatÆCells(ctrl 1) ÆNumbers and then select the desired
number format.
Using Functions (sum, mean, standard deviation): Go to InsertÆFunction and then
select the desired function (mean = average, standard deviation = stdev). Next select the
area in which the function needs to compute.
Absolute Cell Referencing: Select desired cell in formula bar and press F4 or put “$”
before and after the cell. The following are the different types of absolute cells:
- $A$1 – Absolute column and absolute row
- A$1 – Relative column and absolute row
- $A1 – Absolute column and relative row
- A1 – Relative column and relative row
Sort Selected Columns: Go to DataÆSort and then select how you want to sort the data.
Computer Skills: PowerPoint
Selecting a Presentation Design: Go to FormatÆApply Design Template and then select
desired design. (can also be down when opening powerpoint)
Format Master Page: Go to ViewÆMasterÆSlide Master. Change fonts by selecting
what you want to be changed and then going to FormatÆFont.
- To view slide in normal form, go to ViewÆNormal
- To omit background from slide, go to FormatÆBackground and select omit
background and click apply.
Add Slides: Go to InsertÆNew Slide (ctrl M)
Print 3 Slides per Page (in black & white): Go to FileÆPrint and then select Handouts,
3 per slide and click on Black and White.
Insert a Chart: Go to InsertÆChart
- To change chart type, right click on mouse and select chart type.
Insert a Photo: Go to InsertÆPicture and then select from Clip Art or From File
Apply Borders to Pictures: From Drawing Toolbar select the Shadow Box to apply a
shadow or Select the Line Color to apply a border around the picture. (Ensure that the
Drawing Toolbar is visible by going to ViewÆToolbarsÆDrawing).