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Traveldoo Expense
A single Web & mobile platform
to simplify & optimise expense management
Simple.
Flexible.
Integrated.
Traveldoo Expense simplifies expense
reporting through engaging user
experience, travel data integration,
assisted expense creation and brand new
ways to capture expenses on the go.
Traveldoo Expense provides powerful
controls, rule-based settings and
workflows to strengthen compliance with
expense policies, speed up reimbursement
and better control budgets.
Traveldoo Expense natively prefills expense
reports with Traveldoo trips data, pulls in
credit card and payment data feeds and
securely integrates with your company’s
IT environment.
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Expense Reporting. Intuitive & Effortless.
Flexible Expense Policy Management.
On-the-go expense tracking with geo-localisation
With Traveldoo Expense Checkout, use your smartphone or your
tablet to track expenses as they occur. Locate merchants - e.g.
restaurants - and places - e.g. rail stations - nearby, tap, and
Traveldoo Expense Checkout instantly categorizes the expense
and prefills expense details. Take a picture of your receipt and save
the captured expense with the attached receipt in your expense
report. Reporting expenses has never been that easy and fast.
Advanced management tools for better spend control
Traveldoo Expense provides flexible configuration management
and advanced capabilities to implement best practices in
expense management and help your organisation optimise
Travel & Expense processes and spend, ensuring compliance
with internal policies and external regulations. Traveldoo
Expense also enables to improve budget monitoring and reduce
expense reports processing times, without any administrative
burden. Through custom expense types, customisable expense
forms and transaction split rules, you have the flexibility to
define the level of detail captured and setup expense categorization exactly the way you want. In addition, expense categorization and policy rules can be set by employee category and
expense purpose.
Paperless receipt management
With Traveldoo mobile app, use your smartphone or your tablet to
take pictures of your receipts and store them in your Traveldoo wallet. You, or an authorised user, can also upload scanned and electronic receipts into the Traveldoo wallet and attach them to
expenses.
Automatic and assisted creation
Your expense report is automatically created from Traveldoo
trips. You, or a delegate, can add expenses and receipts captured
on the go with Traveldoo Expense Checkout, imported credit card
transactions, create repeated expenses very quickly through a
single form, and enter new expenses and mileage effortlessly
with autocomplete location and supplier entry fields, Google
Maps based mileage calculator and pre-set exchange rates.
Granular configuration capabilities for greater flexibility
and responsiveness
Inheritance of granular rule sets and resources from a higherlevel parent entity combined with assignment of specific configuration items at an entity level saves a lot of time and
provides the utmost flexibility when setting up Traveldoo
Expense to your requirements or when auditing and changing
your configuration.
Improved Control & Compliance
Adaptable approval and control workflows
Traveldoo Expense enables efficient expense report approval,
audit and control, including when workflows are multi-criteria
and multi-level. Approval and control roles, out-of-office assistant, claim status change notifications, non-compliance warnings, pre-calculated reimbursable amounts, and mobile
approval on touch devices will ensure efficient execution of
your approval and control processes.
Powerful controls to ensure compliance with policies
and procedures
A variety of tools and settings will help your organisation actively enforce, control and measure compliance: detection and
identification of non-compliant expenses, reason codes, workflow rules to prevent the reimbursement of specific expenses,
discussion-like comments down to an expense line level, and
automatic calculation of reimbursable amounts.
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Faster Accounting & Reimbursement
Views, compliance warnings and audit trails
Traveldoo Expense will help you check quickly actions on a report
and whether purchases and transactions have been properly
categorised, detailed, split, allocated and justified before proceeding further with the reimbursement of claimed expenses,
integration into the general ledger of your company’s ERP, and
VAT reclaim preparation.
Securely integrated with your environment
Traveldoo provides APIs and data import/export feeds to link
Traveldoo Expense platform with your identity management system (LDAP, SSO) and integrate with your business applications
(HR, Accounting, Payment…).
Enhanced visibility over your expense management programme
Interactive dashboards will help you monitor spending trends
and key performance indicators (KPIs): budget consumption,
reporting activity, compliance rates, processing and reimbursement times… With a few clicks you will be able to understand
the roots of possible deviations from objectives and policies
and then identify new potential savings and new areas for
improvement.
Mobile Expense Reporting & Control
Reports & Dashboards. A New
Perspective.
Capturing expenses on the go. Fast and convenient
With Traveldoo Expense Touch, use your tablet to report and
organise your business expenses at anytime, anywhere. With
Traveldoo Expense Checkout app and built-in geo-location
capability, capture expenses information and receipts right at
the time of purchase.
Understanding more about your T&E spend
With detailed reports covering eight analysis domains - activity,
spend, compliance, price, suppliers, savings, individual spend
behaviour and taxes - you will be able to analyse precisely and
quickly how T&E spending breaks down and evolves over time by
expense types, suppliers, cost centres and more.
Improved expense report approval and status tracking
Approvers will be able to use their smartphones or their tablets
to quickly check and immediately approve submitted expense
reports, while employees will be able to instantly track the
approval and reimbursement status of their expense claims.
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Feature Highlights
:: On-the-go automatic expense tracking with Traveldoo
Expense Checkout
:: Native integration of Traveldoo trips
:: Credit card and payment data integration
:: Assisted and autocomplete expense reporting
:: 1-step entry for repeated expenses
:: Expense wallet
:: Mobile receipt scanning
:: Receipts wallet
:: Mobile expense reporting for smartphones and tablets
:: Purchase and transaction split into multiple expense types
:: Discussion-like comments
:: Multi-currency reports
:: Expense reporting delegation
:: Cash advance management
:: Multi-criteria and multi-level approval
:: Compliance controls and audits
:: Policy and allowances by expense types and employee
category
:: Customisable expense types
:: Customisable expense report forms
:: VAT reclaim assistance
:: Exports for expense claim reimbursement
:: Interface to accounting systems
:: Dashboards and reports
:: HR data sync
:: FI / Cost allocation data sync
:: Single Sign-On (SSO)
All-in-one Travel & Expense
Management for even greater value
Traveldoo Expense is natively part of Traveldoo all-inone T&E management platform, delivering even more
value as the most engaging end-to-end solution for
corporate travel booking and expense reporting.
Traveldoo is the provider of Web and mobile platforms for business travel and expense management.
Traveldoo solutions simplify travel booking and expense reporting, help optimise travel spend and
expense management processes, improve risk and crisis management and make business travellers’ and
travel arrangers' lives easier.
The World’s leading organisations, small and medium-sized companies, and travel professionals use
Traveldoo solutions everyday in 50+ countries.
Traveldoo SAS - 130-136, rue Victor Hugo 92300 Levallois-Perret, France - tel. +33 (0) 1 55 46 95 30 - fax +33 (0) 1 55 46 95 31 - [email protected] - www.traveldoo.com
Traveldoo UK - The Angel Building, 407 St John Street - London, EC1V 4EX, UK - Tel: +44 (0) 207 019 2780 - @TraveldooUK
Copyright © 2013 Traveldoo SAS. All Rights Reserved. Traveldoo, Traveldoo logo, Traveldoo Enterprise and Traveldoo Portal are trademarks of Traveldoo SAS. Other trademarks are the property of their respective owners.