Tha Basics of Word
Typing Text
Type text in your new document using your computer’s keyboard. If you make a simple
mistake, you can use the Backspace key to back up over one character at a time, or the
Delete key to erase one character in front of the cursor. (Later, you will learn how to
delete larger blocks of text efficiently.)
Editing in Another Area of Your Document
To insert text in another location, you must move the insertion point (also known as the
blinking cursor). To move the insertion point, move your pointer arrow to the new
location and click once.
Tip: The Status Bar shows where the insertion point is in your document, including the
page number and distance from the margin.
Using Scroll Bars
To move to a different part of your document, use the scroll-bars on the side of the
Word window. Click the up or down arrow to move one line at a time, drag the scroll
box to move more quickly, or click above or below the scroll-box to move up or down a
screen at a time.
Overtyping
To type text right over existing text, double-click OVR on the status bar. Double-click
OVR again to turn overtype off. You can also turn overtype on and off by pressing the
Insert key on your keyboard.
Page Breaks
When your document reaches the end of a page, Word automatically inserts page
breaks. Automatic page breaks appear as a line of dots across the screen. If you want a
page to end at a particular point in your text, you can insert a manual page break by
pressing Ctrl Enter . Page breaks you insert are labeled Page Break on the screen. To
remove an inserted page break , delete it as you would any other character.
Selecting Text to Be Changed
Before you can change a block of text - move it, for example, change its typeface, or copy
it - you have to select it. When you move your arrow pointer over the document page, it
changes shape to what is called an I-beam. Place the I-beam at the start of the text you
want to change, press and hold the mouse left button, and drag the I-beam over the text.
When the text is highlighted or "selected," release the mouse button. If you make a
mistake, click anywhere on the screen to turn off the selection.
Moving and Copying Text
Cut and Paste
To move text, select it first, and then click the Standard toolbar’s Cut button . The
original text disappears from the document, and is temporarily stored in your
computer’s clipboard. To place the text elsewhere, click in the new location and then
click the Standard toolbar’s Paste button . You can also cut and paste by selecting Cut
and Paste from the Edit menu.
Move by Drag & Drop
Another easy way to move text to a nearby location is to drag and drop it. After selecting
the text, point and click the middle of the highlighted area, hold down the mouse button,
and drag the text to a new location. While dragging text, the pointer arrow has a gray
box at its base and a gray insertion point at its tip. Use the insertion point to position the
text; to drop it in place, release the mouse button.
Copy and Paste
Select a block of text, then click the Standard toolbar’s Copy button .The original text
remains in the document, and a copy goes onto the clipboard. Move the insertion point
to the new location and then click the Paste button . You can also copy and paste by
selecting Copy and Paste from the Edit menu.
Copy by Drag & Drop
The easiest way to copy selected text to a nearby location is to drag and drop while
pressing the Ctrl key on your keyboard. Press the Ctrl key while you point and click in
the middle of the highlighted text, and drag it to a new location. Use the gray insertion
point to position the text, and release your mouse to drop it in place.
Pasting in Other Documents, Other Applications
You can paste information you cut or copy into other documents and other Windows
applications. Simply position your insertion point in the other document or application
and paste the text. Look in the application’s Edit menu for the Paste command.
Pasting Again
You can repeatedly paste what you cut or copy until you cut or copy another selection or
exit Windows. Word 2000 enhances this feature, as discussed next.
Word 2000: use Collect and Paste to cut or copy up to 12 text selections or graphics and
then paste them in any order in your document. First, copy or cut objects you want from
a document or another Windows program. Next, in Word, make sure the Clipboard
toolbar is turned. Select the View menu, then Toolbars, and, if necessary, turn on
Clipboard. The Clipboard toolbar has buttons for each of the objects copied or cut. To
find out what a button represents, point at it and read the yellow flag that describes it.
To paste an object, click its button. To paste all objects in the order in which you placed
them on the clipboard, select Paste All.
Formatting Text
You can use buttons on the Formatting toolbar to quickly format characters and
paragraphs. For example, clicking once on the B button makes selected text bold.
Clicking a second time turns bolding off. For more information on formatting, see the
ATN Document, Word Basic Formatting (dww24).
Whoops! Multiple Undo
You can undo many commands, such as copying, pasting and formatting characters by
clicking the undo button on the Standard toolbar. To see a list of commands you can
undo, click the drop-down arrow next to the undo button. You can undo actions in
reverse order by selecting from this list. You can also redo commands using the redo
button, which is right next to the undo button, and works the same way.
Spell Check
Word checks your spelling as you type, and corrects errors as it finds them. If Word
doesn’t recognize a word, it puts a squiggly red line under it. You can ignore the line, or
right-click the word, and choose an option from the menu that appears. The menu may
have the correct spelling of the word, or simply Word’s best guess at what the
unfamiliar word might be.
To turn off the spell-checker, select the Tools menu and then Options. On the Spelling &
Grammar tab, turn on Hide spelling errors in this document or turn off Check spelling
as you type, and then OK the change.
Changing Your View
To look at your document in different ways, either the View buttons on the bottom left
corner of the Word window or the View menu. Changing these views does not change
the document, just how it looks to you on screen.
Normal:This document view is the one commonly used for creating and editing.
Online Layout (Word 97) or Web Layout (Word 2000): This view makes online reading
easier. The window is divided into a "Document Map" on the left side and the document
itself on the right. Click in the Document Map to move quickly through the document
and keep track of where you are.
Page or Print Layout: Good for final editing, viewing tables, and placing graphics.
Displays the edge of the document page, as well as headers and footers.
Outline: Displays the Outline toolbar. With experience and practice, you may find it easy
to create outlines in this view using Word’s built-in heading styles.
Word 97 only: Master Document: For working with long documents. For more
information see the ATN Document, Word: Master Documents (dww15).
Word 2000 combines the Master Document and Outline views.
Zooming In and Out
You can use the Zoom Control menu on the Standard toolbar to zoom in and out of your
document like a camera. Select from the range of 10% to 500% magnification or opt to
show the width of the current page by selecting Page Width.
Selecting a New Toolbar
To turn one of Word’s many toolbars on or off, choose Toolbars from the View Menu,
and select a toolbar. Once it is on, the toolbar may appear as a free-floating window or
be "docked," that is, locked into the window, like the Formatting and Standard
toolbars. To dock a toolbar, drag its title bar to the top, bottom, or side of the Word
window. To move a docked toolbar, click and drag it by the double ridge on its far left
side.
Word 2000 Only: "Click and Type" Formatting in Print Layout or Web Layout View
In Word 2000, you can use the Click and Type feature to center text or align it with the
left or right margin of the page. Use the View menu to switch to the Print Layout or
Web Layout view. Find a blank line in your document, and point to the middle, left, or
right. Notice that the I-beam changes shape slightly depending on where you point. This
lets you know that Click and Type is working, and shows how the text will be aligned.
Click and Type probably should be called "Double Click and Type," because to make it
work, you now need to double-click and begin typing. The text is aligned to the left,
right, or center, depending on where you double-clicked.
To begin a line in a different spot, double-click there. Don’t forget that you can use the
Undo button if you don’t like where your text winds up with Click and Type.
Click and Type is also handy for adding a title page to your document. Just scroll down
to the middle of a blank page, double-click, and type.
To begin a line in a different spot, doublw-click there. Don’t forget that you can use the
Undo button if you don’t like where your text winds up with Click and Type.
Saving a Document
If you’re planning to keep your document, you need to save it to a disk drive, the
computer equivalent of a filing cabinet. For example, you might save the file to your
computer’s hard disk, a floppy disk, or a network disk drive. In SWCS we save to what
we call the L: drive. In the L:drive we have teacher folders, your folder will be named
the same as you log in. If your login is lss0515, that is the only folder you will be able to
access. {Please do not save to your hard drive in My Documents or any other drive.}
Powerpoint
Creating a Slide from Scratch
Create a Title Slide for your presentation using the Blank Presentation option. You will be
working in Slide View.
1. Open the PowerPoint program. The PowerPoint dialog box appears.
2. In the PowerPoint dialog box, click the Blank Presentation option button. The New Slide
dialog box appears.
It asks you to choose an AutoLayout format.
3. Click the Title Slide layout. It's the first in the list. The name Title Slide appears in the
preview box.
4. Click OK. A Title Slide appears, ready for you to work with.
Note: The PowerPoint dialog box appears only when you first launch the program. If you are
already working in
PowerPoint and want to create a new blank presentation, click the New button on the
Standard Toolbar or
follow these steps:
1. Click the File menu, then Click New.
2. In the New Presentation dialog box, click Blank Presentation,
and then click OK.
Adding Text to a Slide
The Title Slide layout contains text boxes for a title and a subtitle. Try typing text into these
boxes.
1. Click in the Title text box. A thick gray border appears around the text box indicating that it
is selected.
2. Type a title.
3. Click the Subtitle text box and type a
subtitle.
Adding Another Slide
1. Click the New Slide button on the Common Tasks toolbar.
Creating a Presentation Using Templates
If you have just launched PowerPoint, click the Template option button in the PowerPoint
dialog box to start a new presentation.
If you are already working in PowerPoint, follow these steps:
1. Click the File menu, then click New. The New Presentation dialog box appears.
2. Click the Presentation Designs tab, and then click an appropriate template. The design will
appear in the
preview box.
Adding Clip Art
You can add clip art to any slide using the Insert Clip Art button on the Standard
Toolbar.
Try adding a cartoon image to your slide.
1. On the Standard Toolbar, click the Insert Clip Art button.
2. The Microsoft Clip gallery dialog box appears.
3. Click the Clip Art tab.
4. In the Categories list, click Cartoons. PowerPoint displays clip art from the Cartoons
category.
5. Click an image to select it.
6. Click the Insert button. The cartoon image is inserted on your slide.
Note: Some AutoLayout slides in PowerPoint already have placeholders for clip art. To
insert clip art into one of these slides, simply double-click the placeholder and the clip
art gallery will open.
Adding a Transition
A transition is a special effect used to introduce a slide during a slide show.
The following steps will show you how to add a transition to a slide.
1. In Slide Sorter View, click the slide you want to add the transition to.
2. Click the Slide Show menu, then click Slide Transition. A Slide Transition dialog box
will
appear.
3. In the Effect list box, click Checkerboard Across.
4. Click the Medium option button to select a speed for the transition.
5. Click the Apply button. A slide transition icon appears under the slide's left corner, indicating
that the transition has been applied.
Timing a Transition
If you want your slide show to run automatically, you must add timing to the slides.
When you add timing to a slide, you specify the number of seconds to remain on each
slide.
Here's how you add timing to your slides:
1. Select the slide you want to add a timing to by clicking it.
2. In Slide Sorter View, click the Slide Show menu, and then click Slide Transition. The
Slide Transition dialog box will appear.
3. Under Advance, click the check box next to Automatically After.
4. In the seconds box, type the number of seconds to remain on the slide. For example, 5
seconds.
5. Click the Apply button
Excel